Law Office Remote Jobs Jobs in Usa

Associate Attorney (Family Law) – Law Office of Katy M. Lovett PLLC

Location: Round Rock, TX 78664 (100% In-office for the first six months, open to hybrid work model after six months)

Salary: $80,000 - $120,000 per year (commensurate with experience)

About the Firm

The Law Office of Katy M. Lovett PLLC is a small family law practice located in Round Rock. We prioritize quality over quantity. We are a close-knit team that values a collaborative environment where every person's contribution is important and critical to our success. We focus on helping Williamson and Travis County families navigate family law cases with precision and care.

The Role

We are seeking an Associate Attorney with 1 to 3 years of experience in family law who thrives in a small office setting. This position is in-office for at least the first six months, allowing for real-time engagement, mentorship, and learning a seamless team workflow. After six months, this position is open to a hybrid work model. You will handle a diverse caseload including divorce, child custody, and modifications from initial intake through final resolution.

The Importance of Detail

In a small office, precision is our greatest asset. We are looking for a professional who is naturally meticulous, e.g., the type of person who catches the typo in the third paragraph and ensures every deadline, reminder, appointment, court date, and meeting is captured on our firm calendar. We know no one is perfect, but we are looking for someone who gives it their best effort every time.

Key Responsibilities

• Represent clients in hearings, mediations, and trials in Williamson and Travis Counties.
• Draft pleadings, discovery requests, and complex orders with accuracy.
• Maintain direct and empathetic communication with clients.
• Collaborate daily with the principal attorney and support staff to ensure case files are organized and handled correctly.
• Minimum billable requirement of 80 hours per month.

Requirements

• License: Active member in good standing with the State Bar of Texas (Required).
• Experience: 1-3 years experience practicing in family law (Preferred).
• Skills: Exceptional writing ability, communications skills, and a strong courtroom presence.
• Location: Must be able to work daily from our Austin-area office.

Why Join Us?

• Small Firm Perks: At our firm, you'll trade the anonymity of a large corporate machine for a seat at the table, where your contributions are visible, your professional growth is accelerated, and you'll work directly on cases within a tight-knit, collaborative team.
• Growth: Direct, daily mentorship from the principal attorney and a clear path to eventual partnership.
• Location Benefits: Round Rock offers a high quality of life with lower stress than downtown Austin. Enjoy free parking, a predictable schedule, and a focused atmosphere.
• Support: We provide the training and tools you need to succeed.
• Benefits: We offer employer-provided health insurance, dental insurance, vision insurance, 401(k) with 6% matching, PTO, company-provided laptop, payment of 100% of required State Bar of Texas dues and required CLEs.

How to Apply

To be considered, please submit your resume in pdf format and a brief cover letter in pdf format. In your cover letter, please include (so that we know you've actually read this):

• What interests you about a small-office environment?
• What appeals to you about the practice of family law?
• If you are local, your favorite Round Rock spot (coffee, lunch, or park). If you are relocating, what draws you to the Round Rock/Austin area?

Please Note: We are a busy firm dedicated to our clients. To ensure an organized hiring process, all applications must be submitted through Indeed ( ), LinkedIn ( ), or email to Please do not contact our firm outside of one of these channels about this job posting.

Are you a passionate and experienced family law attorney seeking to make a meaningful impact? Look no further! The Law Office of Caroline Pineres is seeking a dedicated Associate Attorney with strong experience in family law to join our team.

Responsibilities:

Represent clients in family law matters including divorce, child support, custody, contempt, and legitimation cases.

Conduct in-depth legal research and draft pleadings, motions, and other legal documents.

Appear in court and advocate effectively on behalf of clients.

Communicate professionally with clients, opposing counsel, and the court.

Requirements:

Juris Doctor (JD) degree from an accredited law school.

Active admission to the Georgia Bar and in good standing (required).

Minimum of 2 years of substantial experience in family law (required).

Strong litigation, research, writing, and communication skills.

Ability to manage cases independently and handle a full caseload.

Why Choose Us:

Opportunity for professional growth and development.

Collaborative and supportive work environment.

Competitive compensation package.

Join us in advocating for our clients' best interests and shaping the future of family law.

Apply today by submitting your cover letter and resume to

In your cover letter, please articulate your passion for family law and explain how your experience and skills align with the responsibilities of this role.

We are eager to welcome a dedicated attorney who is committed to excellence in family law advocacy.

The Wirth Law Office is a business-minded family law and criminal defense firm that is on track for aggressive growth. Do you have a passion for helping others and love putting a smile on people’s faces? Then you’re a great fit for the receptionist position on our team! You’ll act as the first point of contact for the business, answer phone calls, schedule meetings, make travel arrangements, handle mail and deliveries, and help us with other operational duties to keep everything running smoothly. If you’re looking for a role where you make a difference every day, start your application today.

Do you want to work with a team of "A" players who care as much as you do about your work and helping clients? If so, prepare a cover letter with no more than TWO paragraphs and a closing sentence. In the first paragraph, explain what you believe are the 3 most important qualities needed in someone who works as a Receptionist at a law firm that handles family law, and why you believe they are the most important qualities. In the second paragraph, explain why you applied to this particular ad. As a closing sentence, please write, “I have read the instructions contained in the job posting and have followed the instructions."

Email your resume and cover letter in PDF format to The subject line of the email should have your last name (all caps), followed by the position you are applying for in lower case, followed by one word that you would use to describe yourself in all caps. For example: "SMITH Salesperson AWESOME." We look forward to reviewing your application.

APPLICATIONS RECEIVED THROUGH THIS SYSTEM AND THAT DO NOT FOLLOW THE INSTRUCTIONS WILL NOT BE CONSIDERED.

$30,000

• Assist with other administrative tasks, such as data entry, copying, filing etc.
  
• Assure incoming and outgoing mail is managed appropriately and handle deliveries
  
• Give every employee, client, and visitor a warm welcome at the front desk and communicate any important information or directions
  
• Schedule appointments and ensure the business calendar is accurate and up-to-date
  

• Welcome clients and visitors with a warm and professional demeanor, ensuring they feel valued and at ease
• Manage incoming calls efficiently, directing them to the appropriate team members and providing accurate information
• Coordinate and schedule appointments, maintaining an organized calendar to optimize team productivity
• Assist with client intake processes, ensuring all necessary documentation is completed and filed correctly
• Support attorneys and paralegals by preparing and organizing case files, ensuring all materials are readily accessible
• Maintain a tidy and welcoming reception area, reflecting the professionalism and care of our firm.
• Handle incoming and outgoing mail, ensuring timely distribution and response to correspondence as needed

• 1+ year of front desk receptionist experience or related job experience preferred
  
• Well-versed in taking telephone calls and handling stressful situations
  
• Has previous experience with word processing programs and basic computer skills
  
• Must have graduated high school, received a G.E.D. or equivalent
  
• Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills
  

• Fluent in English and Spanish
• Independent self-starter who thrives on immersion in a rapidly changing environment and excellent problem-solving and analytical skills
• Proactive, can-do attitude, with great follow-through and resourcefulness, along with attention to detail
• Strong communication and interpersonal skills with the ability to be personable yet firm.
• Real-life experience & a few “battle scars” to give you empathy and understanding are an asset, but not a requirement
• Experience overcoming a major obstacle in life and making an important change in your life, so you know at your core that others can do it too, is a plus

At Wirth Law Office, our mission is simple but powerful: Make Law Easy. We understand that the legal system can be overwhelming, so we work every day to make the process clearer, more accessible, and more successful for clients.

We are a values-driven firm built on aggressive advocacy, client-centered service, and a commitment to excellence. Our attorneys are backed by skilled legal teams, proven systems, and strong leadership that fosters growth, innovation, and a positive work culture. We don’t just show up for clients—we fight for them, guide them, and empower them.

If you're looking to join a firm where your work makes a difference, your team has your back, and your career can thrive, Wirth Law Office might be the right fit for you.

Compensation details: 3 Yearly Salary

PIe080477c8c45-3631

Medical Office Administrator (Contract-to-Hire)

Location: Scottsdale, AZ

Work Setting: Fully Onsite

Schedule: Monday–Friday | 8:00 AM – 5:00 PM

Pay Rate: $22–$25 per hour

Employment Type: Contract-to-Hire

Position Summary

We are seeking a detail-oriented and proactive Medical Office Administrator to support a growing healthcare team. This role serves as the central hub of the office, coordinating communication between patients, physician offices, surgical facilities, legal partners, and internal teams. The ideal candidate has prior medical office experience, thrives in a fast-paced environment, and is comfortable managing high volumes of documentation, scheduling, and correspondence.

Key Responsibilities:

Medical Coordination

• Manage complex medical scheduling with physician offices and surgical facilities
• Maintain consistent communication with providers and external partners

Records & Documentation

• Request, track, and organize patient medical records and legal record requests
• Maintain accurate and timely documentation for scheduling and billing support

Communication & Administration

• Answer and route incoming phone calls from patients and law offices
• Manage multiple departmental email inboxes (scheduling, administrative, general inquiries)
• Generate daily reports and assist with general office filing
• Ensure smooth daily office operations while leadership is frequently off-site

Billing & Cross-Functional Support

• Support billing operations by verifying information and coordinating with an external billing company
• Act as a liaison between administrative, clinical, and billing teams

Additional Support

• Occasionally assist with urgent delivery of medical equipment to local hospitals

Required Qualifications

• 1–2 years of experience in a medical office setting (administrative, front desk, or medical records)
• Strong proficiency with email management and multi-line phone systems
• Highly organized, detail-oriented, and proactive
• Ability to multitask and support multiple functions in a growing healthcare environment

Preferred Qualifications

• Medical billing experience or formal billing training
• Experience in Neurology, Orthopedics, or Cardiology
• Bilingual (Spanish) preferred but not required

Work Environment

• Fully onsite role in Scottsdale, AZ
• Fast-paced, collaborative healthcare setting
• Contract-to-hire opportunity with long-term potential

We are a boutique law Firm in Newport Beach with a team of 9. We primarily handle law that affects children and their families—Estate Planning, Probate, Trust Administration, Conservatorships, and Wills, Trusts, and Litigation. 

We have a highly respected Firm and a reputation for really caring about clients. We are looking for an experienced Front Desk Office Manager and Administrative Assistant who is able to interact well with people, can multitask, and is organized.

This position is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. Ideally, you will have experience as an Office Administrator, Receptionist, Secretary, or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional.

If the following describes you, then YOU may be the team member we are looking for:

We are seeking a highly organized and professional Front Desk Office Manager and Administrative Assistant to work full-time and join our team. The ideal candidate will be organized with problem-solving and analytical data skills.

• You believe it’s important to greet all potential and existing clients with a warm, friendly welcome
• You answer the phone with a smile
• You are skilled at communicating with people on the phone, in person, and by email
• You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority, especially individuals in emotional need
• You see an opportunity for organization where others see a mess
• You are eager to learn new tasks and computer systems
• You value doing it right the first time, so you proofread your work and double-check details
• You know what happens in the office, stays in the office
• You genuinely care about clients and want to deliver an experience that turns them into raving fans

If you fit the role for this key position, please send a cover letter and your resume.

$20 - $26 hourly

Duties and Responsibilities

• Front desk receptionist answering phones and transferring calls to the appropriate staff.
• Greet potential new clients and prepare their consult folder for their meeting with the attorney.
• Track and manage client engagement and organize client folders.
• Coordinate and manage client communications and scheduling of meetings with attorneys.
• Maintain data and notes in CRM and legal software.
• Track, manage, and organize office supplies.
• Maintain an organized office environment.
• Provide timely and effective communication to clients regarding trust replenishments.
• Assist with payments to third-party vendors.

About your technical skills:

• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks.
• Excellent problem-solving and analytical skills.
• Excellent communication skills (written and verbal).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Comfortable with technology, with an ability to adapt and learn new technology as needed.
• Strong work ethic.

We are a collaborative team of professionals. We work hard, and we play together too! It's a friendly office where we trust each other and value a work-life balance. We support personal and career development and also have quarterly team-building events.

Your experience and/or desire to work in the areas of Estate Planning, Special Needs Planning, Trust Administration, and Probate will add value to our team. We leverage technology and are looking for someone who is comfortable with Microsoft Office and various legal programs. You will have a strong work ethic, be highly organized, and have exceptional client relationship skills.

Compensation details: 20-26 Hourly Wage

PIdad0d6bd41e4-3631

Company Description

Dhillon Law Group Inc. operates nationwide with offices in California, Florida, and Virginia. The firm specializes in a wide array of practice areas including business litigation, labor and employment litigation and counseling, antitrust litigation, and others.

Senior Litigation Associate — Commercial, Regulatory & Public Law

San Francisco, California

Overview

We are seeking a senior litigation associate to join our San Francisco office. Our practice combines sophisticated commercial litigation, regulatory enforcement matters, and public law challenges across a diverse nationwide client base. This role is well suited for an attorney trained in a leading law firm or government practice who is seeking greater responsibility, direct client engagement, and meaningful participation in complex, high-impact disputes, with close collaboration and mentorship from experienced partners. Associates in our San Francisco office work closely with partners on significant matters from inception through resolution and are expected to assume substantial responsibility as their experience develops.

The Practice

Our litigation practice spans commercial disputes, regulatory enforcement, and public law matters affecting businesses and organizations across industries. The associate will support — and, as appropriate, take lead responsibility in — matters that include:

• Commercial and corporate litigation, including contract disputes, fiduciary duty claims, and business tort matters
• Partnership, shareholder, and governance disputes
• Regulatory investigations and enforcement actions at the state and federal level
• Administrative proceedings and writ petitions challenging agency action
• Appellate matters and pre-litigation strategic counseling

Matters frequently involve expedited proceedings, requests for injunctive relief, parallel regulatory exposure, and substantial financial or operational stakes for clients. Associates work on lean teams and play visible roles in significant matters.

Responsibilities

• Manage cases and discrete litigation components with increasing independence
• Draft pleadings, dispositive motions, and substantive briefs
• Conduct and oversee written discovery and motion practice
• Participate in depositions, hearings, mediations, and client strategy sessions
• Work closely with partners on litigation strategy and case development
• Develop legal analysis across evolving statutory and regulatory frameworks
• Communicate directly with clients, opposing counsel, and regulators
• Assume ownership of key workstreams and contribute to efficient case management

Associates will have opportunities for meaningful stand-up experience and direct client interaction commensurate with experience.

Qualifications

• 6+ years of litigation experience in state and/or federal court
• Training at a leading law firm, litigation boutique, or government practice preferred
• Experience drafting dispositive motions and managing discovery
• Strong research, writing, and analytical skills
• Sound professional judgment, strong organizational skills, and the ability to manage multiple workstreams effectively
• Interest in both commercial litigation and regulatory/public law matters, including attorneys seeking to broaden their practice into these areas
• Active membership in the California Bar, or ability to obtain admission promptly
• Judicial clerkship or government experience is a plus

What We Offer

• Sophisticated litigation across commercial, regulatory, and public law domains
• Early and meaningful responsibility in significant matters
• Direct client engagement and strategic involvement
• Close collaboration with experienced partners and lean staffing on cases
• A collegial, intellectually rigorous environment focused on high-quality work
• Competitive compensation commensurate with experience
• Hybrid flexibility consistent with client and practice needs

We value varied professional backgrounds and perspectives and encourage candidates with diverse experiences to apply.

How to Apply

Please submit a resume and writing sample directly to Dulce Mercado ( ) and Michael Columbo ( ).

Salary

Base salary: $215,000 (adjustable depending on experience).

Family Law Attorney – Hybrid | Decatur, GA

Decatur, GA | Full-Time | Hybrid Schedule

Compensation: $100,000 – $146,000 (monthly bonuses included)

Schedule: Hybrid – 2 required in-office days per week

About the Role

We're hiring an experienced Family Law Attorney to join our family law team in Decatur. This role involves managing a full caseload, leading client consultations, representing clients in court, and working alongside our team to drive strategic outcomes in contested matters.

We're looking for someone confident, independent, and motivated to take ownership of their files while supporting firm leadership on high-conflict cases.

Key Responsibilities

• Manage a caseload of up to 50+ family law matters
• Draft and review pleadings, discovery, motions, and settlement documents
• Lead client consultations and guide them through the retention process
• Represent clients in hearings, mediations, and other proceedings
• Attend internal case reviews and ensure deadlines are met
• Work closely with paralegals and maintain regular communication with clients

Qualifications

• Licensed to practice law in Georgia (required)
• At least 2 years of family law litigation experience
• Strong courtroom advocacy and written communication skills
• Ability to independently manage a full caseload
• Spanish fluency is a bonus, but not required

What We Offer

• Competitive salary: $100,000 – $146,000 (monthly bonuses included)
• Monthly performance-based bonuses
• Health, dental, and vision insurance
• 401(k) with firm match
• Paid time off and holidays
• Covered CLE and malpractice insurance
• Strong support staff and structured processes
• Long-term growth and leadership opportunities

Apply Now

Submit your resume and a short cover letter outlining your experience and interest in the role. Only licensed Georgia attorneys will be considered.

Family Law Attorney (Bilingual Spanish - Preferred)

Lawrenceville, GA | Full-Time | Hybrid Schedule

Compensation: $100,000 – $146,000 (with bonuses included)

Schedule: Hybrid – 2 required in-office days per week

About the Role

We’re hiring a Family Law Attorney (bilingual Spanish-speaking preferred) to join our team in Gwinnett County. This attorney will manage a full caseload of S clients and is preferred to be fluent in both Spanish and English. The role involves handling consultations, litigation, and case strategy from start to finish.

You’ll work within a supportive, organized team and play a critical role in driving successful results in contested custody, divorce, and support matters.

Key Responsibilities

• Manage a caseload of up to 50+ family law cases
• Conduct consultations and communicate with clients in English(and Spanish if applicable)
• Draft pleadings, discovery, and legal documents
• Represent clients at court hearings, mediations, and other proceedings
• Collaborate with paralegals and participate in case review meetings
• Maintain consistent communication and case progress

Qualifications

• Active license to practice law in Georgia
• 2+ years of family law litigation experience
• Full professional fluency in Spanish (preferred)
• Strong courtroom presence and legal writing skills
• Ability to work independently and meet deadlines

What We Offer

• $100,000 – $128,000 base salary (with up to $18k in bonuses each year)
• Monthly performance-based bonuses
• Health, dental, and vision insurance
• 401(k) with employer match
• Covered CLE and malpractice insurance
• Paid time off and holidays
• Clear advancement opportunities
• Supportive team culture and streamlined processes

Apply Today

Submit your resume and a brief cover letter directly through LinkedIn. Bilingual fluency in Spanish is preferred for this position.

City of Kirkland

$31.61 - $37.18 Hourly

Kirkland, WA

Full-Time

202100753

Fire - Emergency Management

03/09/2026

Non-Exempt

AFSCME

The City of Kirkland's Office of Emergency Management is seeking to hire a Temporary Office Specialist!
Note: This position is classified as temporary and is currently funded through 12/31/2026.

Why Kirkland?

Ranked as one of the most livable cities in America, Kirkland is an attractive and inviting place to live, work, and visit. We have big city vision while maintaining a small-town, community feel. If you are a candidate with the desire to join an organization looking to innovate into the future, the City of Kirkland is the place for you!

If you ask our employees why they love where they work, they will tell you about the great people, work environment, supportive leadership and City Council, and fearless innovation.

We also invest in you!

Competitive Wages: We strive to maintain competitive compensation packages and work to provide wages that meet the knowledge, skills, and abilities of our employees.

Awesome benefits: The City offers benefits that are unmatched by most other employers. Please click on the benefits tab above to view more details.

Childcare Programs: To help address the challenge of reliable childcare, the City of Kirkland has agreements with two local childcare providers that offer discounted rates for our employees at 10 locations within 20 miles of Kirkland. Learn more!

Training and Career Development: The City of Kirkland believes in developing it's employees. You will have access to training opportunities designed for career development and advancement based on your position, skills, and interests.

Job Summary

The role of the Office Specialist is to perform a broad range of skilled administrative tasks that support the effective office operations of the department with an emphasis on quality customer service.

Distinguishing Characteristics: The work of the Office Specialist is unique in that it provides administrative support including office management, office operation, customer care, and quality administrative service to multiple departments ensuring the City and organization operate smoothly and efficiently. The Office Specialist performs a variety of standard/intermediate office support duties while the Administrative Assistant performs complex, specialized, technical, and non-standard office support. This position can be held in a variety of departments and divisions with specific focus areas.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Assists the public in person and via phone or online inquiry.
• Sorts and distributes incoming and outgoing mail and coordinates deliveries and pickups.
• Arranges and coordinates registration and payment for trainings and conferences for staff, including travel and/or accommodations.
• Assists with training staff on various computer software systems.
• Prepares for and supports meetings for City staff, boards, commissions, and committees by scheduling and confirming attendance; preparing in-person and virtual meeting spaces and materials and setting up refreshments; assembling and distributing packets; attending meetings; and recording and producing accurate minutes.
• Maintains and organizes department supply cabinets and materials for internal and external customers.
• Provides administrative support to staff in creating and updating webpages.
• Assists with data collection, tracking, analysis, and reports. May include inventory, labor hours, equipment usage and materials used.
• Processes and disseminates confidential records and information in compliance with public disclosure laws and Department rules and regulations. May serve as a records management representative for department.
• Proofs, edits and types a variety of documents for the department managers and staff.
• Performs research projects for senior staff members.
• Creates and maintains file systems, ensuring required files, forms, correspondence, and other documents are appropriately filed and available.
• Provides administrative support for various accounts payable and purchasing tasks. Prepares and enters purchase requisitions utilizing City's financial system; assures proper approvals and coding; verifies packing slips with invoices and routes approved invoices to Accounts Payable for payment; maintains files for orders and payments made. Processes purchase orders and invoices, accounts for purchasing credit cards within the department, and is responsible for cash/check handling, customer billing, and refunds.
• Develops office procedures and routines, as necessary.
• May act as passport application acceptance agent, which includes reviewing and processing applications for compliance with U.S. State Department requirements, and providing extensive informational services related to all facets of passports.
• May serve as notary public, notarizing City documents.
• Fosters a positive and supportive work environment; promotes diversity, equity, inclusion, and belonging in the workplace, contributing to an environment of respectful living and working in a multicultural society.

• Performs functions as assigned in the City's emergency response plan in the event of an emergency.
• Provides back-up and performs duties in the absence of other administrative staff.
• May participate in support personnel hiring and training.
• Performs other related duties as required to ensure efficient office operations.
• Acts as liaison between the departments to ensure efficient coordination of activities.

• Knowledge of general office administration procedures, concepts, and automation applications.
• Knowledge of basic filing and Recordkeeping practices.
• Knowledge of written business communication/report-writing techniques.
• Knowledge of database management.
• Knowledge of basic mathematical computations.
• Skilled in customer service and public relations in person or on the phone.
• Skilled in problem solving, organization and planning.
• Skilled in attention to detail and accuracy.
• Skilled in using office equipment such as phones, copiers, fax machines and multi-line telephones.
• Skilled in using computers and related software applications, including word processors, spreadsheets, databases and specialized software and applications (document retention, permit tracking and/or inventory tracking).
• Skilled in effectively communicating, both orally and in writing.
• Ability to obtain a basic knowledge of Department standards and procedures.
• Ability to work cooperatively and effectively with all levels in the organization, outside consultants/vendors, other agencies and the general public.
• Ability to use independent and discretionary judgment effectively.
• Ability to assess and prioritize multiple priorities.

Minimum Qualifications:

• Education: High school graduate or GED.
• Experience: 2 years of increasingly responsible administrative experience.
• Or: In place of the above requirements, the incumbent may possess any combination of relevant education and experience which would demonstrate the individual's knowledge, skill, and ability to proficiently perform the essential duties and responsibilities listed above.

• Experience related to the department or focus area may be preferred.
• Possess or ability to obtain Washington Notary Public license within 6 months of hire if needed, paid by the City.
• Passport acceptance agents must be U.S. Citizens and certified by the U.S. Department of State.

Physical Demands and Working Environment:
Performs work in an office environment. Prolonged periods of sitting and computer keyboard entry is a routine part of this job. Must be able to work at a copier for long periods of time. Must be able to lift up to 35 pounds.

Selection Process

Position requires a resume and cover letter for consideration of application. Please note how you meet minimum qualifications within the cover letter. Applicants who are selected for next steps in the hiring process will be invited by phone or e-mail. Candidates are encouraged to apply at the earliest possible date as screening, interviewing, and hiring decisions will be made through the recruitment period, until such time as the vacancy is filled.

The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call or Telecommunications Device for the Deaf 711.

Executive Assistant and Office Manager

This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.

To apply for this position, please email your resume to with the subject line “Bromley EA Temp Position”.

Salary Range: $90,000-$100,000

Medical, Dental, Vision, 401K, Vacation & Sick PTO

This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm. 

The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office. 

The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who’s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.

It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.

Key Responsibilities

Executive Support

• Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
• Manage a complex and frequently shifting calendar, keeping CEO on time for appointments/meetings, prioritization, prepare for upcoming events/meetings.
• Coordinate detailed travel itineraries for frequent domestic travel.
• Support the Chairman and Founder as needed for miscellaneous tasks.
• Collecting and organizing tax documentation for accountants for business entities and family foundation.
• Support for AI initiatives to be incorporated into daily office operations.
• Monthly expenses department coding on corporate credit cards.
• Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
• Occasional personal tasks to be completed, no more than 15% of workload.

Office Management & HR Support

• Act as a central point of contact for the 12-person Manhattan office.
• Planning & executing of company wide Annual Meeting in November with support of COO.
• Coordinate with vendors & manage invoices, office supply orders & restocking, FedEx & USPS mailings
• Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment & new employee set up.
• Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired.
• Planning volunteer days and office activities.

Education & Experience Requirements

• 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
• BA/BS degree or higher in a relevant field.
• Notary Public license in New York (will be required to obtain if not already licensed).
• Demonstrated experience within the real estate industry strongly preferred.
• Must be able to commute to the NYC office five days per week (M-F).

Required Skills

• Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
• Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
• High level of discretion and professionalism while handling sensitive financial and personal matters.
• Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.

About Bromley Companies

The Bromley Companies ( ) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.

The Office Manager/HR Generalist is an in-office role supporting a commercial construction company of approximately 30 employees. This position oversees day-to-day office operations and coordinates key HR, recruiting, and bookkeeping processes to support project teams and a positive, high-performance workplace. 

We are seeking an experienced, detail-oriented professional with strong discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Experience in construction or a similarly dynamic field environment is strongly preferred. 

Key Responsibilities: 

Human Resources & Employee Administration: 

• Coordinate and submit weekly payroll information and complete related internal postings/reconciliations in accordance with established processes and applicable laws. 
• Track employee benefits eligibility and enrollment changes; coordinate benefits administration and annual renewals with broker/benefits providers. 
• Coordinate 401(k) contributions and administration with plan/provider partners (as assigned). 
• Coordinate workers’ compensation administration, reporting, and payments with carrier/third-party partners. 
• Coordinate performance review schedules (90-day, 6-month, annual) and maintain related documentation in accordance with company policy and applicable law. 
• Maintain accurate employee records, including performance documentation, in a confidential manner. 
• Support periodic updates to the Employee Handbook and company policies in coordination with leadership and external HR/legal resources, as applicable. 

Recruiting & Employee Onboarding/Offboarding: 

• Post open positions on approved platforms; support recruiting logistics and candidate communications. 
• Screen applicants against role requirements and coordinate interviews with hiring managers and leadership. 
• Support onboarding logistics for new hires, including workspace setup, system access, and equipment coordination. 
• Coordinate offboarding logistics, including company property return and completion of established offboarding steps. 

Office Environment & Operations:

• Maintain a clean, organized, professional, and welcoming office environment. 
• Manage office supply inventory and purchasing within established guidelines. 
• Proactively identify and address office operational needs to reduce friction for staff. 
• Maintain records for company vehicles, registrations, and related documentation. 
• Track and coordinate office/field equipment inventory (e.g., computers, devices) and related assignments. 
• Coordinate required city/state business licenses and renewals. 
• Track employee safety training/certifications and coordinate scheduling/renewals as needed. 
• Coordinate monthly office safety meetings and maintain related documentation. 

Bookkeeping & Administrative Accounting Support: 

• Prepare and coordinate bank deposits and supporting documentation. 
• Reconcile and post monthly credit card transactions in accordance with established procedures. 
• Coordinate annual 1099 preparation and issuance with accounting/tax partners. 
• Oversee vendor setup and compliance documentation in coordination with the compliance/accounting function. 

Qualifications & Experience: 

• Associate or bachelor’s degree in HR, Business Administration, Accounting, or related field preferred; equivalent experience considered. 
• 5+ years of experience in office management, HR operations, recruiting, or similar role strongly preferred. 
• Experience processing payroll, benefits administration, recruiting coordination, and basic bookkeeping processes. 
• Systems-oriented and process-driven; able to maintain confidentiality and handle sensitive information with discretion. 
• Strong organizational skills, attention to detail, and ability to prioritize and meet deadlines. 
• This role is primarily office-based and requires regular on-site presence. 
• Employment is contingent on successful completion of a background check consistent with applicable law. 

Compensation and Benefits: 

• Salary: Salary range of $80,000 – $105,000, depending on experience, qualifications, and internal equity.
• Paid Time Off: PTO and paid holidays. 
• Retirement: 401(k) plan with a company match (currently up to 4%), subject to plan terms and eligibility. 
• Health & Insurance: Medical and vision plan options at varying employee cost. Dental, accident, and life insurance is offered at a discounted rate. 
• Bonus: Employees may be eligible for an annual performance bonus after one year of employment; bonus eligibility and amounts, if any, are not guaranteed and are determined based on individual and company performance and company discretion. 
• Hours: 7:00 am to 4:00 pm. 

Equal Opportunity & Accommodations:

We are an equal opportunity employer and do not discriminate on the basis of any protected status. Reasonable accommodations are available for qualified individuals with disabilities during the hiring process. 

Position Summary

We are seeking a highly organized, professional, and proactive Receptionist/Office Manager to join our Admin Team. This role will serve as the first point of contact for visitors and callers while ensuring the smooth operation of daily office functions. The ideal candidate is detail-oriented, personable, and capable of managing multiple priorities in a fast-paced construction environment. This role blends traditional office management responsibilities with front desk duties, supporting both administrative operations and visitor-facing interactions.

*Position is Full-Time in our San Jose, CA Office

Responsibilities

Front Desk & Reception

• Serve as the primary point of contact for all incoming calls and visitors, providing a welcoming and professional customer experience.
• Manage the main phone line, screen calls, and direct inquiries to the appropriate team members.
• Receive deliveries, sort mail, manage visitor sign-in procedures, and maintain the front lobby’s professional appearance.

Office Administration & Coordination

• Oversee daily office operations, including ordering/stocking office snacks/supplies, coordinating vendor services, and maintaining office equipment including coffee machine.
• Support company leadership and project teams with administrative tasks such as document preparation, filing, scanning, and data entry as needed.
• Manage incoming and outgoing mail, shipping, and courier services.

Team & Culture Support

• Work collaboratively to support the admin, HR, accounting, and leadership with clerical tasks.
• Help set up/take down internal events, trainings, and office gatherings.

Qualifications

• 2+ years of administrative, office management, or receptionist experience; construction experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize and multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with construction software (e.g., Bluebeam or similar) is a plus.
• Professional demeanor with a customer-service mindset.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Skills

• Positive, team-oriented attitude.
• Strong attention to detail.
• Ability to anticipate needs and proactively solve problems.
• Comfortable interacting with guests, clients, vendors, and field staff.
• Reliable, punctual, and consistent in delivering high-quality administrative support.

What We Offer

• Competitive compensation based on experience
• Comprehensive benefits package including 100% employer paid medical, dental and life insurance. Voluntary Vision Plan
• 401(k) with company match
• Paid vacation and holidays
• Employee Assistance Program (EAP)
• Team Building Events

Pay range and Compensation package

The base hourly range for this role is $31.25 -$40.87 per hour, Non-Exempt. The range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education and certifications. The range listed is just one component of the total compensation package for employees.

Equal Opportunity Statement

We are proud to be an Equal Opportunity Employer. All employment decisions—including recruitment, hiring, placement, promotion, compensation, training, layoffs, and termination—are made without regard to race, color, religion, creed, national origin, ancestry, sex, pregnancy, gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Milber Makris Plousadis & Seiden, LLP, a full-service civil litigation defense firm and business partner to the insurance industry seeks a highly motivated full-time office clerk to work in our Purchase, New York office location. The ideal candidate will play a crucial role in supporting daily office operations, ensuring efficient administrative processes, and providing excellent administrative support. Candidate must possess strong verbal and written communication skills and must be detail-oriented and able to multitask in a fast-paced environment. Prior law firm experience preferred but not required. This is a unique opportunity to become part of a growing, dynamic firm with a great working environment. We are looking for the right candidate to join our team.

Required Qualifications

• High school diploma or GED certificate
• Proficiency in Microsoft Office
• Experience as an office clerk or in a similar administrative role preferred.
• Excellent time management skills with the ability to handle multiple tasks simultaneously.
• Attention to detail and strong organizational skills are essential.
• Use of office equipment such as computers, printers, photocopiers, scanners and fax machines.

Responsibilities include but are not limited to:

• Scan, sort and distribute incoming mail in-office and electronically and prepare outgoing mail.
• Organize, maintain physical and digital files with accuracy
• Data Entry – accurately inputting information into databases and other software systems
• Maintain, update, and create new files for the organization
• Label and update paper files
• Index files
• File and retrieve documents
• Scan and copy documents
• Organize and store legal documents in a filing system
• Manage databases and records
• Keep inventory of files and organize file room
• Retrieve voicemails and forward to appropriate parties via email
• Manage daily attendance
• Assist with entering and tracking court appearances, conferences, hearings, motion return dates, mediation and arbitration dates, deposition dates, examinations under oath dates, independent medical examinations, expert examinations, and meetings on firm's master calendar
• Assist with scheduling, confirming and adjourning firm calendar appearances
• Additional administrative duties

MMP&S Benefits Include:

Health Insurance, Health Savings Account, Dental options, Vision options, Life Insurance, Long-Term Disability Insurance, Short-Term Disability Options, Flexible Spending Account, 401(k) Plan, AFLAC, Pet Insurance

*Salary Commensurate with Experience

Front Desk Medical Coordinator

Shrewsbury, NJ | Full-Time | 100% Onsite |

Pay Range: $20–$24 per hour

Schedule: Monday–Friday, 9:00 AM–5:00 PM

Start: ASAP

About the Role

I’m hiring a Front Desk Medical Coordinator for a well-established orthopedic spine specialty practice in Central New Jersey. This is a fully onsite, patient-facing role based primarily in Shrewsbury, with occasional support at a satellite office in Toms River (approximately three times per month). The locations are within reasonable driving distance of communities such as Wall Township, Point Pleasant Beach, Bay Head, and Spring Lake.

This opportunity is ideal for a medical front office professional who thrives in a structured clinical environment, enjoys interacting with patients, and takes pride in keeping daily operations running smoothly.

What You’ll Be Doing

This role serves as the operational hub of the practice and the first point of contact for patients. Responsibilities include:

• Opening and closing the office and supporting daily front desk operations
• Welcoming patients in person and over the phone with professionalism and empathy
• Scheduling appointments efficiently to support provider workflows and patient satisfaction
• Registering patients accurately and maintaining up-to-date demographic and account information
• Collecting patient payments and verifying financial details as needed
• Communicating patient arrival status to clinical staff and helping manage patient flow
• Assisting patients by answering questions and easing concerns during check-in
• Managing incoming and outgoing faxes and maintaining organized medical records
• Monitoring office supplies and coordinating replenishment before shortages occur
• Supporting providers at a nearby satellite office several times per month
• Following all HIPAA and OSHA standards and handling sensitive information with discretion
• Performing additional administrative duties as assigned

Required Qualifications:

• High School Diploma or GED
• At least two years of experience in a medical office setting
• Comfort working with electronic health records and practice management systems
• Strong organizational skills with excellent attention to detail
• Clear, professional written and verbal communication skills
• Confident, courteous phone presence
• Ability to multitask and prioritize in a busy clinical environment
• Proficiency with standard office equipment (fax, copier, scanner)
• Working knowledge of Microsoft Word, Excel, PowerPoint, and Teams in a Windows environment

Preferred (Not Required):

• Experience in orthopedics, spine, or another surgical specialty
• Spanish language fluency

Work Requirements

• This is an onsite role; remote work is not available

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our program provides employees with the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

General Manager – Iconic Trophy Office Tower

Miami, Florida

A global real estate services firm is seeking an Associate Director to lead operations for one of Miami’s most recognized and prestigious Class A office towers.

This landmark asset sits at the heart of Miami’s financial district and is home to a curated roster of global financial institutions, private equity firms, and international law firms. The building represents one of the most prominent corporate addresses in the United States and operates at an institutional, flagship standard.

This is a rare opportunity for a seasoned office leader to take full command of a trophy asset, working directly with ownership and senior leadership to ensure the building performs at the highest operational, financial, and service level.

The role is strictly confidential and suited to a best-in-class operator who combines exceptional financial discipline with the leadership presence required to steward a high-profile asset.

The Role

The General Manager will have end-to-end responsibility for the operational performance and financial success of the tower, acting as the senior on-site authority and primary representative of ownership.

You will lead a multidisciplinary operations team while maintaining the premium service standards expected within one of the country’s most prestigious office environments.

Key Responsibilities

• Full P&L ownership including budgeting, forecasting, and financial performance management

• CAM budgeting, reconciliation and financial reporting across a complex multi-tenant asset

• Leadership of all building operations including engineering, security, janitorial, and vendor partners

• Oversight and development of the on-site property management and operations teams

• Senior-level tenant relationship management with global corporate occupiers

• Strategic coordination with ownership and asset management on capital projects and long-term asset planning

• Delivery of a white-glove tenant experience aligned with the expectations of a flagship office tower

• Acting as the primary liaison between ownership, asset management, and key stakeholders

Required Background

• Proven experience as a General Manager or senior leader within large Class A or trophy office assets

• Deep understanding of commercial office financials including budgets, CAM reconciliation, audits, and reporting

• Strong financial capability — candidates with accounting or finance backgrounds are highly regarded

• Experience operating within complex, high-profile assets owned by institutional investors

• Ability to operate autonomously with full accountability for asset performance

• Executive presence and confidence working with senior tenants, investors, and stakeholders

Location & Mobility

• Based in Miami, Florida

• Candidates from across the United States are encouraged to apply

• Relocation support may be available for exceptional candidates

Why This Role

• Lead operations for one of the most significant office assets in the U.S. market

• Direct visibility with ownership and senior leadership

• Opportunity to steward a flagship tower in Miami’s financial district

• Long-term platform within a globally respected real estate organization

Deckorators, a brand of UFP Industries, is a leader in composite decking, railing, and outdoor living products. Our Buffalo, New York plant is the newest and flagship facility utilizing our proven and growing Surestone technology. This location will play a major role in advancing our extrusion and polymer innovation and scaling our capacity to serve customers nationwide.

Job Summary

The HR & Office Administrator will support both human resources administration and general office operations for the Buffalo plant. This role will manage recruiting support, onboarding coordination, employee experience, HR compliance, payroll inputs, and administrative functions that ensure smooth day-to-day operations in a growing environment. As one of the early hires during plant launch, this person will help establish foundational systems and culture for the workforce.

Principal Duties and Responsibilities

Human Resources Support

• Lead or support hourly and salaried recruiting activities including job posting, applicant coordination, and temporary staffing management.
• Coordinate and conduct new-hire onboarding, orientation, and safety introductions.
• Ensure accurate employee setup in HR systems, timekeeping, benefits access, payroll submission, and system communication tools.
• Partner with management to support employee relations, disciplinary documentation, and compliance with employment laws and company HR policies.
• Maintain employee records including personnel files, training documentation, PTO and leaves of absence, roster accuracy, and turnover metrics.
• Assist with performance review coordination and tracking goal alignment.
• Support safety compliance and OSHA documentation in partnership with plant leadership.
• Assist with HR communications, employee engagement events, and internal newsroom/marketing submissions.

Office & Administrative Operations

• Provide general administrative support including scheduling, data entry, reporting, scanning, and document management.
• Provide payroll support by ensuring accurate time and attendance reporting and approvals.
• Assist with accounting support including invoices, expense reconciliation, and adherence to internal controls.
• Maintain office supplies, facility communications postings, and business correspondence.
• Identify and implement improvements to administrative workflows and systems.
• Provide ongoing support to leadership and cross-functional teams as needed to enable efficient operations.

Qualifications

• 3+ years of experience in HR, administrative, or office support roles; manufacturing environment strongly preferred.
• High school diploma required; additional business, HR, or related education a plus.
• Excellent organization, confidentiality, and communication skills with a strong focus on employee support.
• Working knowledge of HR systems or ERP environments, payroll/timekeeping platforms, and benefits coordination.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and standard office technology.
• Ability to build positive working relationships and communicate clearly with all levels of the organization.
• Experience working in a fast-paced startup or scaling environment a plus.

Why Deckorators Buffalo?

• Be a founding member of the human resources and culture infrastructure for the flagship Surestone plant.
• Opportunity to grow your HR career as the site scales in headcount and complexity.
• High visibility role supporting leadership, operations, and talent development for a brand defining the future of Deckorators manufacturing.

Compensation & Benefit Information

Salary Pay Range: $20.00-$25.00 per hour dependent on experience*

*pay range may be adjusted depending on cost of living

Bonus/Incentive Pay:

A discretionary annual bonus based on Company and business unit performance may also be provided.

Benefits currently offered to our employees:

• Medical insurance
• Health savings account with company contribution
• Dental insurance
• Vision insurance
• Basic and voluntary life insurance
• Disability insurance
• 401(k) plan with company match
• Paid vacation and holidays
• Stock purchase program with employee discount
• Educational reimbursement
• Wellness programs and challenges
• Other supplemental benefits

ABOUT CAMPBELL COUNTY HEALTH

Campbell County Health (CCH) is more than just a hospital—we are a comprehensive healthcare system serving northeast Wyoming. Our organization includes Campbell County Memorial Hospital, a 90-bed acute care community hospital in Gillette; Campbell County Medical Group, featuring nearly 20 specialty and primary care clinics—including locations in Wright and Hulett; and The Legacy Living & Rehabilitation Center, a long-term care facility. 

To be responsive to our employee’s needs we offer:

• 
  
• Generous PTO accrual (increases with tenure)
  
• Paid sick leave days
  
• Medical/Dental/Vision
  
• Health Savings Account, Flexible Spending Account, Dependent Care Savings Account
  
• 403(b) with employer match
  
• Early Childhood Center, discounted on-site childcare
  
• And more! Click here to learn more about our full benefits package
  

JOB SUMMARY

The Office Coordinator performs all duties required to support and coordinate functions efficiently to meet and/or exceed customer expectations. Responsible for compiling patient’s medical record, coordinating patient’s tests and procedures with multiple internal and external sources. Completes patient order entry and maintains par level of patient and departmental supplies, and is an instrumental resource of patient information to physicians and staff.

ESSENTIAL FUNCTIONS

• 
  
• Promptly acknowledges a patient upon their arrival to the department.  Quickly and efficiently addresses the patients’ needs.  Knows and relays information to the patient i.e. wait times, special instructions, etc.
  
• Maintains confidential patient records and physician orders via computer and paper.
  
• Communicates daily via telephone, fax, email to physicians, referring physicians, offices, and patients to ensure patient satisfaction.
  
• Enters physician orders into the HIS accurately for all imaging modalities.     
  
• Demonstrates proficient computer skills in HIS, RIS, email, MS Word, MS Excel.
  
• Scans physician orders in the appropriate account in the HIS.
  
• Escort patients to the appropriate waiting area for their exam.
  
• Performs daily reminder calls to the patients.  This includes specific exam information and preparation instructions.
  
• Coordinates imaging and procedures, ensuring accurate preps, diets, medications, and supplies, etc., are communicated to the patient and/or provider’s office. Prioritizes the scheduling of multiple tests and procedures.
  
• Schedules in HIS for all radiology modalities, follows the protocol for such scheduling, obtains proper paperwork, and required signatures in accordance of quality standards and to maintain accuracy.
  
• Accurately enters orders in HIS and reason for exam for appropriateness.  Determines the correct patient account when placing imaging orders.
  
• Accurately utilizes RIS (Radiology Information System) to arrive patients and obtain patient information.
  
• Encourages cost savings for the department and organization.
  
• Provides excellent customer service, demonstrates professionalism and courteous telephone etiquette.
  
• Demonstrates flexibility, positive interpersonal relations in high volume, high traffic, and fast paced work environment.
  
• Demonstrates good positive communication skills with patients, families, medical staff and co-workers.
  
• Communicates closely with interdepartmental staff to coordinate schedules and obtain proper paperwork and previous diagnostic imaging when necessary.
  
• Complies with the hospital’s Corporate Compliance Program including, but not limited to, the Code of Conduct, laws and regulations, and hospital policies and procedures.
  
• Must be free from governmental sanctions involving health care and/or financial practices.
  
• Performs other duties as assigned.
  
• Review of patient records for information needed for procedures (i.e. labs, previous exams etc.)
  
• Shows initiative. Tasks are completed before the end of shift and aids in preparation for the next day. Uses time wisely.  Able to multi-task, prioritize work, and complete it in a timely manner.
  
• Knowledge of medical terminology and familiarity with medical diagnostic procedures.
  
• Knowledge of current health care billing practices and authorization requirements.
  
• Confirms insurance information with the patient or provider’s office for authorization purposes.
  
• Coordinates scheduling of patient exams with CCH authorization staff to limit wait times for patients and ensure adequate authorization from patient insurance.
  
• Familiarity with CPT codes for imaging procedures.
  
• Familiarity with ICD-10 codes.
  
• Verifies Medical Necessity when scheduling and entering orders.  Communicates to provider offices regarding absence of medical necessity, or medical necessity fails.
  
• Coordinates complex imaging requests and/or procedures with other departments in the hospital.
  
• Coordinate and participate in activities relating to the retrieval of prior patient imaging, importing CD’s into PACS per protocol.
  
• Participates in the Appropriate Use Criteria for Advanced Diagnostic Imaging program following CMS guidelines.  Assists physician offices with AUC resources and website information for CPT code accuracy.
  

JOB QUALIFICATIONS

• 
  
• Education
  
  
  • 
    
  • High school graduate or GED
    
  
  
  
• Licensure
  
  • 
    
  • None
    
  
  
  
• Certifications required
  
  • 
    
  • See Cardiopulmonary Resuscitation Certification Policy and Certifications/Education Requirements Policy.
    
  
  
  
• Experience
  
  • 
    
  • Previous clerical or unit secretary experience preferred.
    
  • Courses in medical terminology or unit secretary training program preferred
    
  
  
  

PI596c81abff6d-3631

We are seeking a highly dependable and versatile Lead Office Services Associate to support the day-to-day operations of a dynamic office environment. This is a hands-on, “wear many hats” role responsible for ensuring seamless delivery of office services, facilities coordination, IT support, and hospitality functions.

Hours: Monday - Friday, 8:30am-4:30pm with 1 hour lunch (35 hour work week).

Hourly Pay: $27/hr.

Key Responsibilities:

• Manage mail services including sorting, scanning, delivery, and postage application
• Coordinate courier services and outgoing shipments
• Handle printing, copying, and document scanning requests
• Process invoices and maintain accurate records
• Order and coordinate food services for meetings and events
• Plan and support office events and team lunches
• Reset and maintain conference rooms to ensure readiness
• Monitor, restock, and order office supplies
• Maintain organized records and file management systems
• Liaise with building management for facilities-related requests
• Provide reception coverage, greet visitors, and manage incoming calls
• Monitor conference room schedules and proactively prepare meeting spaces
• Provide basic IT support including laptop setup, troubleshooting, AV support, and desktop imaging (training provided)

What We’re Looking For:

• Prior experience working in a law firm or corporate setting
• Proactive, self-starter with the ability to manage multiple responsibilities independently
• Strong organizational and communication skills
• Customer-service mindset with a focus on creating a positive office experience
• Comfortable supporting light IT functions and learning new systems
• Professional presence with a high level of reliability

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

Internal candidates only: The compensation outlined is applicable for candidates who fully meet the qualifications of the role based on their education and experience. If Opensity Solutions selects an internal candidate who does not meet all requirements, the position title, structure, and compensation may be adjusted accordingly.

About Us
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, dis
We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and ex
innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may
needs of two careers.
About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves mor
through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4
awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech rank
20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.
Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the
new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled l
backgrounds ready to produce novel ideas and create solutions with real human impact.

Provide professional services in support of unit management in field as specified in the particular job posting. Focus will be in a professional field such as Communications, Marketing, Customer Service, Academic Administration, Event Management, Procurement, etc. Specific duties will be determined based on assignment and unit needs. This position will interact on a consistent basis with: unit management and staffThis position typically will advise and counsel: unit management and staffThis position will supervise: NA

Perform data entry and verification of admission application information submitted for prospective students and provide related customer and office services. This position will interact on
with: prospective students, parents, and staff. This position typically will advise and counsel: NA. This position will supervise: NA.

Entry and verification of admissions application data
Review of application materials for completeness and accuracy
Processing of high-volume admissions documentation
Responding to inquiries from prospective students and internal stakeholders
Supporting admissions cycle communications and mass processing
Maintaining data integrity within admissions systems
Applying institutional and graduate admissions policies
Assisting with operational workflow coordination and compliance reviews

Job Duty 1 -
Enter and verify information associated with prospective student applications for admission.
Job Duty 2 -
Participate in processing associated with mass mailings.
Job Duty 3 -
Open, sort and deliver incoming mail.
Job Duty 4 -
Respond to inquiries from prospective students regarding application process.
Job Duty 5 -
Serve as back-up to office front desk and telephone staff.
Job Duty 6 -
Perform other duties as assigned

Educational Requirements
Bachelor's Degree in related field or equivalent combination of education and experience

Other Required Qualifications
Position requires the ability to pass a drug/alcohol pre-screening

Required Experience
Up to two years of job related experience

SKILLS
This job requires application of professional principles, processes and practices; application of regulations; utilization of basic and advanced computer applications including those specific to areas of responsibility; communication skills.

SKILLS
This job requires basic skills in data entry and verification, customer service and communications as applied within a university admissions office. Skills in use of office related and spec
applications is required.

Preferred Educational Qualifications
Associate's degree or bachelor's degree
Preferred Experience
3 to 5 years of job-related experience

Please contact Jaydale Codrington-Poyotte with any questions at

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

• Standard + Education