Asana Jobs in Usa

Location: 214 Allen Street, USA, Clinton, WI, 53525 Employee Type: Full Time
- Exempt Description Project Manager- Construction For over 100 years, our goal at The DeLong Co., Inc.

has been to provide information, products and services to the farming industry.

We are hiring a Project Manager based out of our Clinton, WI location where you will play a crucial role in supporting project management activities and driving the success of innovative agricultural initiatives.

Military/Veterans Encouraged to Apply Benefits The DeLong Co., Inc.

offers affordable Medical, Dental, Vision, Rx and Life insurance coverage.

401k with matching, FSA and Dependent Care Accounts Short Term Disability, Voluntary Life and Voluntary Long-Term Disability Vacation and sick time Career driven long term position with the opportunity for advancement Location: Clinton, WI Pay: $60-$75k/year based on experience Project Manager- Construction Position Summary: The Project Manager provides essential support to the project team throughout the lifecycle of a project.

This role involves organizing project documentation, tracking timelines, coordinating meetings, and assisting with resource management to ensure projects are completed on time, within budget, and according to specifications.

Essential Job Functions: Assist in planning, executing and finalizing agricultural projects.

Maintain and update project schedules, ensuring deadlines are met.

Prepare and organize project documentation, reports, and meeting notes.

Coordinate project meetings, including scheduling, logistics, and communication with team members.

Track project progress and assist in monitoring budgets and resources.

Communicate with stakeholders to gather requirements, provide updates, and resolve issues.

Assist with risk management by identifying potential issues and helping with mitigation plans.

Support in procurement and vendor management as needed.

Ensure compliance with project standards, regulations, and best practices.

Provide general administrative support to the project team.

Requirements Position Qualifications: Bachelor's degree in Agriculture, Business, Management, or a related field (or equivalent experience).

Strong organizational and time-management skills.

Excellent written and verbal communication skills.

Proficient in project management software (e.g., MS Project, Asana, Trello).

Ability to work collaboratively in a team environment.

Attention to detail and problem-solving skills.

Prior experience in project coordination or administrative support is a plus Ability to prioritize tasks and meet deadlines.

Experience in coordinating meetings, schedules, and project timelines Other Job information: Some overnight stays will be required, 25% or less of time.

Working outside in all types of elements.

Valid driver's license and proof of auto insurance.

Tools and a company truck will be provided.

Responsible for required certifications in the different states that the company has facilities.

Can involve extended hours during seasonal operation.

Ability to repeatably lift up to 50 lbs.

Will be working in confined spaces requiring flexibility of the body to complete tasks.

Ability to work in heights exceeding 100 feet.

If required, CEUs will need to be maintained.

Compensation details: 6 Yearly Salary PI5911464bc745-25448-36985476

Department Lead — Inventory Control & Receiving

At Rocket Shippers, we're fulfillment experts, so you don't have to be. As a division of Pride Global, a certified minority-owned company, we offer the power and stability of a large corporation, with the flexibility and personal touch of a small business. Our complete ecommerce fulfillment solutions include comprehensive integration, storage, packaging, and shipping for your company. So, you can stop stressing about logistics and focus on reducing costs, increasing revenue, and growing your business. Technology forward fulfillment solution, helping small to medium sized businesses streamline their e-commerce presence.

The Department Lead, reporting to the Warehouse Manager, will manage and oversee inventory control and inbound receiving activities for their assigned area(s)/account(s), ensuring inventory accuracy, efficient receiving processes, and strong warehouse productivity. The Lead will plan, organize, supervise, and participate in daily inbound and inventory operations. You’ll be responsible for being the subject matter expert for the accounts you oversee and for driving daily goals and objectives in accordance with account-specific SLA routing guides and company SOPs.

Responsibilities

• Actively lead morning huddles and stretches; effectively communicate daily inbound and inventory goals, building updates, and company-wide information
• Set the tone for a safety-first, accuracy-driven inventory and receiving operation
• Oversee daily receiving operations, ensuring inbound shipments are processed accurately and on time
• Ensure proper system receipts, putaway execution, and location accuracy within the WMS
• Maintain physical inventory accuracy at defined company standards through cycle counts, audits, and reconciliations
• Investigate and resolve inventory discrepancies, shortages, and overages in a timely manner
• Responsible for adhering to and meeting daily department goals in safety, sanitation, productivity, and quality
• Complete day-to-day tasks relative to associate/temporary staff schedules, time, and attendance
• Lead the team workflow for assigned inbound and inventory functions
• Make recommendations for staffing adjustments based on inbound volume and workload
• Ensure associates are properly trained on receiving, putaway, and inventory SOPs; conduct and document method observations
• Partner with other leads to balance labor and ensure efficient shift operations using WMS, time clock, daily planner, and reporting tools
• Ensure all required documentation and system transactions are completed accurately and timely
• Proactively identify and lead continuous improvement initiatives related to inventory accuracy and receiving efficiency
• Assess warehouse areas to ensure they remain neat, secure, safe, and well organized
• Ensure proper shift handoff and prepare next-day plans for inbound workload, equipment, and labor

Qualifications

• 1–3 years of Lead experience working in a 3PL, supply chain, or warehouse environment, preferably supporting inventory control or receiving
• Hands-on experience with inbound receiving, putaway, and inventory accuracy processes
• Strong working knowledge of WMS and inventory management systems preferred
• Experience with wholesale compliance and routing guidelines to Amazon and other retailers is a plus
• Working knowledge of Microsoft business applications such as Excel, Slack, and Asana preferred
• Proven ability to balance competing priorities, complex situations, and tight deadlines
• Strong organizational skills and high attention to detail
• High school diploma/GED required; some college experience preferred
• Powered industrial equipment experience preferred
• Strong working knowledge of warehouse operations, policies, and procedures
• Ability to read, write, and communicate in English (Bilingual Spanish/English preferred)
• Must be able to interpret safety rules, operating instructions, and procedure manuals
• Strong math skills including whole numbers, fractions, and decimals
• Excellent verbal and written communication skills
• Strong interpersonal skills with the ability to drive results through others in a fast-paced environment

Important Details

• Monday to Friday
• 9:00am – 5:30pm
• Onsite in our Allentown, PA facility
• $18.00/hour

Location: Seattle, WA (Remote with some local presence required)

Status: Part-time Nonexempt, 30 hours per week

Salary: $38,000 - $48,000

Reports To: Director of Finance & Operations

Supports: Executive Director, Board and Operations Administration.

Entities Supported: Feel Good Action (FGA), Feel Good Impact (FGI), and Feel Good Power (FGP)

Position Overview

Feel Good Action is seeking an experienced Administrative & Executive Operations Assistant based in Seattle, WA. This role reports directly to the Director of Finance & Operations and provides strategic administrative support to the Executive Director and to the Administrative functioning of the organization.

While primarily remote, the role requires local presence to manage physical mail, deposit checks, and support essential operational functions.

This is not an entry-level admin role. We are seeking a professional with at least five years of experience supporting senior executives and boards in fast-paced environments. The ideal candidate is proactive, detail-oriented, highly organized, and confident interacting with board members, donors, senior leadership, and external partners.

Core Responsibilities:

Executive and Priority Management

●     Maintain and manage the Executive Director’s calendar in alignment with organizational priorities

●     Serve as a strategic filter for scheduling requests and time allocation

●     Track key initiatives, deadlines, and commitments to ensure follow-through

●     Coordinate meetings using Google Calendar, Zoom, and Doodle

●     Prepare meeting logistics and support follow-up tracking as needed

Board & Committee Administration

●     Coordinate scheduling for board and committee meetings

●     Communicate professionally with board members and external stakeholdes

●     Assist with document organization and distribution via Google Drive

●     Support administrative aspects of board engagement and compliance tracking

Financial & Compliance Support

●     Retrieve mail from Seattle mailbox

●     Scan checks and upload documentation to shared Drive folders

●     Deposit checks into bank accounts in a timely manner

●     Assist in pulling monthly bank statements

●     Track city, state, and regulatory filing deadlines and send proactive reminders to ensure timely compliance

Operations & Cross-Team Support

●     Collaborate with staff on ad hoc operational projects

●     Maintain organized digital filing systems

●     Support task tracking and workflow management in Asana

●     Coordinate communication via Slack in a fully remote environment

Qualifications

●     Seattle-based with ability to perform in-person administrative tasks

●     5+ years of executive-level administrative experience

●     Demonstrated experience supporting board members and senior leadership

●     Strong written and verbal communication skills

●     High level of discretion and professionalism

●     Exceptional organizational skills and attention to detail

●     Ability to manage multiple shifting priorities in a high-paced remote environment

Technical Proficiency

Required experience with:

●     Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)

●     Zoom

●     Asana

●     Slack

●     Online scheduling platforms (e.g., Doodle)

Compensation & Classification

●     $38,000 - $48,000 annually

●     Part-time, non-exempt (overtime eligible per Washington State law)

●     Fully employer-paid medical, dental, and vision

●     Short term disability

●     Paid vacation

●     Paid sick leave

●     10 Recognized holidays

●     $2,000 Home office allowance

●     Other benefits as outlined in the Employee Handbook

To apply, email resume and cover letter to Mitra Karami at

About CultureFly

CultureFly is a leading creator of licensed and original lifestyle products — from collectibles and accessories to apparel, home goods, and subscription boxes — developed in collaboration with the world’s most iconic entertainment brands. We combine creativity, storytelling, and fan passion to bring pop culture to life through innovative design and high-quality products.

Position Overview

The Licensing Manager will lead CultureFly’s Product Approval Team, overseeing all communication and submission processes between our internal teams and licensors. This role ensures that every CultureFly product — from concept through final packaging — meets brand standards and receives timely licensor approvals. The ideal candidate is highly organized, detail-oriented, and experienced in managing relationships with major entertainment licensors.

Key Responsibilities

Product Approvals Leadership

• Manage and mentor the Product Approval Team to execute all submissions to licensors efficiently and accurately.

• Oversee product and packaging approval cycles, ensuring compliance with each brand’s style guide and requirements.

• Maintain approval trackers, calendars, and dashboards to ensure all deadlines are met for production and retail timelines.

• Anticipate potential bottlenecks and proactively resolve issues that could delay approvals.

Licensor Relations

• Act as the main point of contact for licensors regarding all approvals, product feedback, and brand compliance.

• Build and maintain strong relationships with key licensor contacts across multiple entertainment and lifestyle brands.

• Interpret licensor comments and provide clear direction to internal creative, design, and production teams.

Cross-Functional Collaboration

• Work closely with Design, Creative, Product Development, and Production teams to align on licensor feedback and product changes.

• Partner with Sales, Operations, and Project Management to prioritize approvals tied to retail or seasonal deadlines.

• Communicate clearly across departments to ensure transparency and accountability in the approval process.

Compliance & Documentation

• Ensure all products, artwork, and packaging meet contractual and brand guidelines.

• Maintain detailed records of approval correspondence, feedback, and version histories.

• Support the Legal and Licensing teams with any audit or compliance documentation requests.

Process Improvement

• Streamline approval workflows and develop best practices for submissions and communication.

• Evaluate and implement new tools or systems to improve efficiency and visibility across teams.

Qualifications

• Bachelor’s degree in Business, Marketing, Product Development, or a related field.

• 5+ years of experience in licensing, approvals, or brand management within consumer products, entertainment, or collectibles.

• Proven track record of managing multiple licensor relationships simultaneously.

• Excellent organizational, interpersonal, and communication skills.

• Strong attention to detail and ability to manage multiple deadlines.

• Familiarity with project management or asset-tracking tools (e.g., Airtable, , Asana).

• Experience leading or supervising a small team preferred.

Why CultureFly

• Opportunity to work with top global entertainment brands and fan communities.

• Collaborative and creative office environment in the heart of New York City.

• Competitive salary, benefits, and opportunities for growth.

• A culture that values innovation, fandom

Salary Range: $80,000 - $100,000

AG Jeans is seeking an In-House Photo Retoucher.

AG Jeans is a pioneer and industry leader in the premium denim industry that has grown to be recognized as a superior contemporary lifestyle brand, encompassing a full spectrum of premium products and brand imagery. The Photo Retoucher is responsible for ensuring visual consistency and adherence to the brand’s style guide for all retouched images across e-commerce, retail, marketing, and advertising. You will work directly with the photo studio team to schedule and ensure the timely delivery of assets requested by various departments.

The photo retoucher will report to the Director of Marketing and Photo Art Director.

This role is a full-time, on-site and in-person position.

Responsibilities

• Retouch and color correct image assets ranging from ecom product, flat shots, editorial, and campaign for both print and digital application.
• Adapt and adhere to established brand style guidelines and requirements including cataloging, naming, cropping, color managing, masking, skin tones, and clothing details.
• Meet creative deadlines and daily averages to support ecommerce, wholesale and various departments.
• Organize and manage the retouching calendar to prioritize tasks and due dates, ensuring on-time delivery and transparency.
• QC and ensure visual consistency for all image assets content throughout each season.
• Organize and manage digital assets while following established procedures.
• Manage and supervise any necessary outsourcing of retouching when needed to ensure the resulting work adheres to the brand’s standards and consistency.
• QC all image assets

Key Qualifications

• Minimum 3+ years experience in a professional retouching role or equivalent.
• Portfolio including fashion experience with before and after samples.
• Expert knowledge of Adobe Photoshop, Capture One, Lightroom, and Bridge.
• Proficiency in file management, web optimization techniques, and hi-resolution retouching for both print and digital.
• Comfortable retouching film images in addition to digital.
• Must be capable and comfortable working in a Mac environment.
• Studio and file management experience are a plus.
• Excellent time management skills, the ability to work independently in a fast-paced environment, and the ability to manage multiple priorities under strict deadlines.
• Excellent attention to detail.
• Great communication and ability to be flexible and adaptable.
• A genuine interest in and knowledge of the fashion industry
• Familiarity with ASANA project management platform a plus.

About the Role

Ariat is looking forward to adding a self-motivated and proactive eCommerce Project Manager to the team. The candidate should be available to facilitate and host early AM meetings to support Europe and Asia team members.

This will be a hybrid role, based out of our San Leandro, CA office location. This is a contract role with a 6-month duration.

You’ll Make a Difference By

• Leading daily scrum calls and managing project teams in a geographically distributed environment
• Interacting extensively with both technical and functional team members and ensuring alignment of requirements and deliverables
• Owning and driving all aspects of the project lifecycle - daily standups, sprint retrospectives, backlog grooming, planning, requirements gathering, design reviews, user testing, product demos and release planning
• Authoring epics, features, stories, and acceptance criteria in JIRA and Confluence
• Managing issue backlog, coordinating flow of work from planning to requirements gathering to development to release
• Capturing key issues, decisions, facilitate resolution and mitigate production risks
• Building project plans, tracking, and managing comprehensive project schedules and monitor/measure progress on an on-going basis
• Clearly and concisely communicating project details, including timeline, risks & issues, across all levels of the organization
• Identifying and analyzing preliminary business needs, defining project scope and objectives; developing project schedules, and resource estimates, and gaining stakeholders’ consent
• Managing and leading user acceptance testing involving cross functional teams
• Assisting with other responsibilities based on business needs

About You

• At least 7 years of experience working as a project manager managing business and IT projects supporting eCommerce teams in a Retail space
• At least 7 years of experience as a scrum master working within a hybrid team structure
• Excellent interpersonal and communication skills and ability to work with people at various levels of the organization including senior management
• Self-motivated, proactive, and capable of managing multiple priorities and projects
• Ability to work on cross-functional projects involving multiple partners within and external to the organization
• Proven working knowledge of both traditional and agile project methodology and success with delivering projects on time, on budget, and with high quality
• Experience using office tools, Microsoft Excel, Project, SharePoint, Visio, and PowerPoint
• Proficient in Agile management tools like JIRA and Confluence
• Proficient in Project Management tools like Smartsheet and Asana
• Proficient in Resource Management tools like RUNN

About Ariat

Ariat is an innovative, outdoor global brand with roots in equestrian performance. We develop high-quality footwear and apparel for people who ride, work, and play outdoors, and care about performance, quality, comfort, and style.

The hourly range for this position is $60.00 - $70.00 per hour.

The salary is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data for geographic locations. Ariat in good faith believes that this posted compensation range is accurate for this role at this location at the time of this posting. This range may be modified in the future.

This contract position may be eligible for select benefits through the payrolling agency. Benefits may include medical, dental, and vision insurance options and 401k.

Ariat will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local laws. Ariat is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis protected under federal, state, or local law. Ariat is committed to providing reasonable accommodations to candidates with disabilities. If you need an accommodation during the application process, email

Please see our Employment Candidate Privacy Policy at to learn more about how we collect, use, retain and disclose Personal Information.

Please note that Ariat does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Agreement, Ariat will not consider or agree to payment of any referral compensation or recruiter/agency placement fee. In the event a recruiter or agency submits a resume or candidate without a previously signed Agreement, Ariat explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted directly to hiring managers, are deemed to be the property of Ariat.

Marketing Analyst – Paid Social Campaign Management

About the Role

We are seeking an organized, proactive Marketing Analyst to support the planning, coordination, and execution of paid social media campaigns within our advertising group. This role is highly project-oriented, serving as a key connector between strategy, media, creative, and account teams to ensure campaigns launch smoothly, stay on track, and meet client objectives across platforms such as Facebook and Pinterest.

The ideal candidate excels at managing timelines, organizing deliverables, communicating status updates, and keeping multiple campaigns moving forward in a fast-paced agency environment.

Key Responsibilities

Campaign Planning & Coordination

• Support end-to-end management of paid social campaigns from kickoff through launch and post-campaign wrap-up
• Coordinate timelines, milestones, and deliverables across media, creative, and strategy teams
• Track campaign requirements, creative assets, approvals, and launch readiness
• Ensure campaigns align with client goals, budgets, and platform requirements

Project Management & Workflow

• Manage project plans, task lists, and status updates for multiple concurrent campaigns
• Facilitate cross-functional communication to resolve blockers and keep work on schedule
• Document processes, briefs, and campaign details to ensure clarity and continuity
• Support campaign trafficking, QA, and launch coordination

Performance Support & Reporting

• Monitor high-level campaign performance to flag pacing, delivery, or execution issues
• Coordinate reporting inputs and timelines with analytics or media teams
• Help translate performance updates into clear summaries for internal teams and clients
• Support post-campaign wrap-ups and lessons-learned documentation

Client & Stakeholder Support

• Serve as a reliable point of contact for internal teams regarding campaign status
• Prepare agendas, notes, and follow-ups for campaign and status meetings
• Ensure client feedback and approvals are tracked and incorporated accurately

Qualifications

• Bachelor’s degree in Marketing, Advertising, Communications, Business, or a related field
• 2–4 years of experience in digital marketing, advertising, or campaign/project coordination
• Experience working with paid social campaigns or digital media workflows
• Strong project management and organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Comfort working in fast-paced, deadline-driven environments

Preferred Skills

• Experience with project management or workflow tools (e.g., Asana, , Jira, Workfront)
• Familiarity with paid social platforms such as Facebook and Pinterest
• Ability to interpret performance data at a high level to support campaign execution
• Agency experience or experience managing multiple stakeholders

Video Production Team Operations / Studio Manager

Job Essentials, Responsibilities, Duties

• Manage the day-to-day operations of the Video Production team’s 2 photo / video studios
• Oversee the maintenance of photo / video studio equipment and facilities
• Provide hands-on support with studio setup and breakdown as needed
• Ensure studios are reset at the end of each day: equipment stored properly, spaces clean and production-ready
• Confirm all equipment and inventory is accounted for and secured
• Maintain walls and floors, request for touch ups to maintenance when needed
• Handle all off-site bookings for shoots
• Order and source equipment needed for in-studio and off-site shoots
• Book models and talent when needed
• Process invoices
• Occasionally assist in shooting and editing content recorded in studios

Specific Job Knowledge, Skills, and Abilities

• Strong understanding of the creative process, content creation, and workflow
• Excellent project management skills
• Strong leadership and communication skills
• Proficiency in relevant software, such as project management tools like Asana and Adobe Creative Suite
• Ability to work well under pressure and meet deadlines
• Great interpersonal skills
• Industry relationships is a plus

Qualifications

• Proven experience as a Studio Manager, Operations Manager, Content Manager, or similar role within a creative environment
• Prior experience in the industry, working with professionals and comparable clients
• Knowledge of photo / video studio equipment and lighting

Company Description

Greenwich St. Jewelers is an award-winning jewelry boutique located in the heart of Tribeca, NY with a personally curated selection of fine jewelry and unique engagement rings and wedding bands. We are experts in custom jewelry and jewelry repair/restoration with a full service jewelry shop on premises.

As a family business business celebrating our 50th year in the industry, we lead with our heads and our hearts. Our greatest joy is the feeling of unearthing something unexpectedly delightful for our customer. We believe jewelry isn't just something you own, it is something that becomes part of who you are. We're so proud to help our clients discover their new favorite part of themselves.

Role Description

We are seeking a detail-oriented Ecommerce & Inventory Coordinator to own product setup, inventory workflows, and Email and SMS briefing execution across Greenwich St. Jewelers’ Shopify Plus ecosystem. This role ensures accuracy, consistency, and visual excellence across PDPs, collection pages, site merchandising, and lifecycle marketing initiatives.

The ideal candidate brings strong operational rigor, advanced Shopify Plus fluency, and hands-on experience supporting Email and SMS programs in a luxury e-commerce environment. 

This is an on-site role requiring 5 days per week in our New York City office.

Core Responsibilities

Site Inventory Listings

• Receive newly entered inventory from the Inventory Associate to commence website processing, including:
• Sorting and maintaining inventory in designated GST locations according to status
• Reporting any additional main photo needs to Vendor or Inventory Associate
• Writing and formatting long-form web descriptions optimized for SEO and UX
• Listing all product details per GST guidelines in bullet format
• Ensuring all online assets are complete and set live in Shopify within two weeks of receipt, notifying sales floor managers for merchandising within the same timeframe
• Creating variants and setting evergreen status as needed once product is live on Shopify

Site Maintenance

• Create, merchandise, and maintain all collection pages, including monthly audits of designer and Top Nav collections for accuracy and relevance
• Conduct weekly site and merchandising audits to ensure PDPs have complete web descriptions, product details, imagery, and supporting assets
• Update photos for alternate metals as needed

Site Strategy & Experience

• Own upload, strategy, and briefing for all site assets, working with the Graphic Designer, Ecommerce & Marketing Director, and Developers (if needed) to ensure assets are on-brand and optimized for mobile and desktop
• Leverage data and Shopify knowledge to translate strategic direction from the Ecommerce & Marketing Director into high-impact site experiences for key moments (Holiday, Sale, Collaborations, etc.)
• Own weekly and monthly site performance and merchandising reporting, providing thoughtful analysis and actionable recommendations
• Ensure press and promotional mentions are reflected on-site via appropriate badges and merchandising

Third-Party Management

• Create, assign, and follow up on all developer tickets covering new feature requests, visual issues, promotions, site updates, new themes, and ongoing enhancements
• Attend all Digital Agency meetings with the Ecommerce & Marketing Director, leveraging time to address high-priority initiatives and outstanding requests
• Execute all agency-recommended site updates with Ecommerce & Marketing Director approval
• Monitor digital project execution to ensure initiatives progress according to timelines and roadmap
• Own site updates required to support SEO and Paid Media initiatives, including collection creation, merchandising, and providing linking destinations
• Coordinate cross-agency communication and initiatives to ensure alignment and timely execution
• Provide linking direction, create collection pages, and optimize merchandising for Email Marketing
• Add new vendors to Shopify as needed

Email & SMS Responsibilities

• Own monthly briefing process, including copy, image selection, segmentation, send times, and template direction for Email Campaigns, Flows, and SMS
• Own reporting and data analytics for Email Campaigns, Flows, and SMS

Photography Responsibilities

• Assess styled and on-model shot needs for upcoming site and email assets and submit requests to the Social Media Coordinator
• Add SKUs with missing imagery to the shot list weekly
• Pull product and organize trays by designer ahead of shoots
• Return jewelry to the appropriate display, tray, or bin post-shoot
• Receive web-ready alt-view folders once complete
• Upload new imagery to PDPs and adjust image order so model alt views appear first

Qualifications & Skill Summary

• At least 3 years of professional, non-internship experience required
• Advanced Shopify Plus experience across product uploads, variants, collections, merchandising, and PDP optimization
• Strong understanding of e-commerce merchandising and UX best practices
• Proven experience managing inventory workflows via Shopify Plus and Luxe
• Hands-on experience briefing and supporting Email and SMS campaigns and flows
• Advanced Klaviyo experience across segmentation, scheduling, and reporting
• Strong analytical and reporting skills across site performance, Email, and SMS
• Working knowledge of SEO best practices for e-commerce content and structure
• Experience collaborating with developers, agencies, and cross-functional teams
• Strong project management skills across multiple priorities and deadlines

Programs & Platforms

• Advanced Shopify Plus - Required
• Advanced Klaviyo - Required
• Microsoft Office
• Luxe (retail inventory platform)
• Google Workspace
• Project management platforms: Asana, Basecamp
• Google Analytics, Shopify Analytics, Klaviyo Analytics, Microsoft Clarity
• Adobe Photoshop

Benefits

• Annual Salary $70,000-$80,000
• 15 paid vacation days and 5 sick/personal days per year
• Medical/Dental/Vision for employee
• Flex Spending Account
• Commuter Spending Account
• 401k with matching (eligible after 1 year of employment)
• Employee Discounts for Self Purchases

Greenwich St. Jewelers is an Equal Opportunity Employer. We are a company that employs a diverse group of people from many cultures and gender expressions. We take affirmative action to ensure equal opportunity for all applicants without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.

BUILT TO CONNECT

Astec is a global, environmentally focused infrastructure and manufacturing company of asphalt road building and aggregate processing. Our mission is to design and build the most innovative products for the industries we serve. Leveraging innovative solutions and technologies, we serve customers all over the world.

About The Position

The Operations Program Manager will lead a PMO project management team, ensuring the successful execution of site efficiency programs across several manufacturing facilities at Astec. The project team is responsible for planning, coordinating, and implementing manufacturing projects, capital expenditures, and facility efficiency initiatives. The incumbent will assist our facility business partners in defining a strategic roadmap of 3-5 years. The Operations Program Manager will also effectively monitor and present program updates to relevant stakeholders, clients, or project team members. Responsible to coach, mentor, and supervise the PMO coordinators and specialists in daily assignments and activities and ensure that professional program management techniques and tools are used to manage programs and projects.

Key Deliverables

• Architect and oversee the multi-site project portfolio to ensure 100% alignment with the Infrastructure Solutions (IS) strategic roadmap and ROI targets.
• Establish and enforce rigorous portfolio governance standards to ensure data integrity across all budget, resource, and schedule reporting.
• Maintain absolute control over "Planned" data (budget and ROI projections) to ensure the PMO remains the single source of truth and prevents unauthorized data manipulation by decentralized leads.
• Serve as the primary change agent for project management maturity, driving process adoption within a high-speed manufacturing culture.
• Synthesize complex project data into actionable program-level insights for the Senior Leadership Team (SLT) and site business partners.
• Direct the hiring, performance lifecycle, and professional growth of a high-performing project management team.
• Foster a collaborative environment with Engineering, Operations, and external vendors to de-risk complex facility efficiency programs.

Key Activities & Responsibilities

• Lead and mentor a team of project managers and coordinators.
• Oversee the project management team portfolio to ensure all projects are delivered on time, within scope, and within budget.
• Prepare and present program-level reporting and dashboards for upper management.
• Analyze current project management processes and identify areas for improvement to enhance enterprise maturity.
• Implement new procedures and tools to enhance efficiency and effectiveness.
• Work closely with engineering teams, Astec representatives, vendors, and various internal departments to achieve program goals.
• Conduct performance reviews and provide continuous feedback to team members.

To be successful in this role, your experience and competencies are:

• Experience leading a portfolio of projects with a combined value exceeding $10M in an industrial or manufacturing setting.
• 7–10 years of end-to-end project management experience with a proven track record of managing direct reports.
• Demonstrated ability to facilitate high-stakes planning workshops and steer cross-functional matrixed teams.
• Proficiency in Project Management Software (e.g., Project Insight, Asana, Microsoft Project, etc.) and the Microsoft 365 suite.
• Professional certification such as PMP, PgMP, or PfMP is highly preferred.
• Bachelor's degree or higher or equivalent combination of education and experience.

Supervisor and Leadership Expectations

Required

Our Culture and Values

Employees that become part of Astec embody the values below throughout their work.

• Continuous devotion to meeting the needs of our customers
• Honesty and integrity in all aspects of business
• Respect for all individuals
• Preserving entrepreneurial spirit and innovation
• Safety, quality and productivity as means to ensure success

Travel Requirements: 20–25% domestic and international travel

WORK ENVIRONMENT

Office

While performing the duties of this job, the employee is regularly exposed to risk of injury in an office environment and occasionally a manufacturing shop plant environment. Duties include a typical office setting including extensive computer work, sitting or standing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EQUAL OPPORTUNITY EMPLOYER

As an Equal Opportunity Employer, Astec does not discriminate on the basis of race, creed, color, religion, gender (sex), sexual orientation, gender identity, marital status, national origin, ancestry, age, disability, citizenship status, a person’s veteran status or any other characteristic protected by law or executive order.

About Plum Dental Group (“Plum”) 

Plum is a dynamic, high growth Dental Partnership Organization (DPO) with 30+ locations in RI and eastern CT supporting over 350 total employees. The Company's affiliated dental practices provide comprehensive general, specialty and cosmetic dental care to over 80,000 patients annually. As a DPO, we are responsible for managing all administrative support functions of the dental practices including marketing, facilities, HR, insurance, accounting, billing, etc. so that dentists can focus on treating patients and not have to worry about the nuts and bolts of running or maintaining a practice. 

The Opportunity 

The Senior Manager, Program Management is an execution and governance partner to the Executive VP of Operations and the Operations leadership team. This role translates strategy into clear plans, drives portfolio discipline, and runs the operating rhythm (cadence, content, follow-through) that keeps priority deliverables organized, visible, and on track. 

This person is a strong program/project leader with high stakeholder EQ, able to influence without authority across State Directors, Senior Practice Managers, and cross-functional partners (HR, Finance, Facilities/Technology, Marketing, Training & Development, Specialty, Integrations). 

Key Responsibilities: 

Operating Rhythm & Governance  

• Own and continuously improve the Operations operating rhythm (weekly leadership huddles, workstream cadences, monthly reviews, quarterly planning). 
• Build agendas, pre-reads, and facilitation plans that are decision-oriented and action-driven. 
• Maintain a decision log, action tracker, and escalation paths; ensure closure and accountability. 
• Standardize meeting expectations (purpose, pre-work, outputs, owners, due dates). 

Program & Portfolio Management  

• Run a “PMO-lite” across Ops priorities: roadmap, milestones, dependencies, resource constraints, risks/issues, and mitigations. 
• Establish clear project fundamentals: charters, timelines, RACIs, stakeholder maps, communication plans, and adoption plans. 
• Drive consistent status reporting and executive-ready summaries (what changed, what’s stuck, what’s needed). 
• Partner with Ops leaders to keep deliverables organized and on-time—flagging risks early and driving cross-team resolution. 

Leadership Team Enablement & Stakeholder Management  

• Support the Executive VP of Operations with priority management and preparation for key touchpoints (leadership meetings, monthly ops reviews). 
• Create “clarity systems” for direct reports: deliverable trackers, milestone check-ins, and readiness checkpoints. 
• Coordinate across CEO peer functions (HR, Finance, Facilities/Tech) to manage interdependencies and reduce bottlenecks. 
• Draft or refine key communications, updates, and alignment materials as needed. 

Performance Insights & Content Readiness  

• Ensure leadership meetings have decision-grade content (scorecards, trends, key variances, risks, and recommended actions). 
• Drive consistent pre-read readiness and narrative clarity—so meetings focus on decisions, not discovery. 

Strategic Priority Projects 

• Lead VP-sponsored strategic initiatives end-to-end (e.g., workflow standardization, integration readiness, leadership enablement rollouts, operating model improvements). 
• Ensure implementation includes adoption, training alignment, and post-launch stabilization checks. 

Qualifications: 

• 5+ years in program management, strategic operations, consulting, or operational leadership (multi-site healthcare/dental strongly preferred). 
• Demonstrated ability to drive cross-functional work with senior stakeholders and competing priorities. 
• Strong cadence management: agendas, pre-reads, action tracking, and follow-through. 
• Excellent written and verbal communication; able to synthesize complexity into clear decisions and next steps. 
• Comfortable with execution tooling (Asana/Monday/Jira or equivalent), dashboards/scorecards, and Microsoft/Google suite. 
• Bachelor’s degree required; MBA/MHA or PMP a plus. 

Compensation 

• Salary and annual bonus dependent on background and level of experience 
• The ceiling is high at Plum – we are a young and lean company and there will be new opportunities that develop as we grow; salary can increase considerably (and potentially include equity) as you develop and take on additional responsibility 
• Comprehensive health and retirement benefits 

CornerStone Technology Talent Services

Job Title: Implementation Manager – Enterprise ERP Transformation

Location: Bedford, Texas (100% Onsite)

Employment Type: Contract

Overview

CornerStone Technology Talent Services is seeking an experienced Implementation Manager to lead a large-scale, enterprise ERP modernization initiative within a highly regulated healthcare environment.

This is a business-facing leadership role focused on stakeholder engagement, change management, executive communication, and enterprise coordination. This is not a technical project management role.

The organization is replacing a legacy ERP platform that has not undergone a core upgrade in over a decade. This transformation will modernize enterprise operations and requires strong leadership, structure, and white-glove stakeholder management.

Key Responsibilities

• Serve as the internal face of the ERP transformation
• Lead enterprise-wide stakeholder engagement (approximately 75 business stakeholders)
• Drive organizational change management and user adoption
• Translate vendor updates into clear, business-friendly communication
• Coordinate efforts across business teams, internal IT, and the external vendor
• Manage executive reporting, governance, and steering committee communications
• Ensure strong documentation, validation rigor, and structured change control
• Maintain audit readiness within a regulated healthcare environment
• Partner with a small internal IT team and external vendor PM

Required Qualifications

• Healthcare industry experience
• Enterprise ERP implementation experience (business-side leadership)
• Strong change management background
• Experience in regulated healthcare environments
• Proven executive communication and governance experience
• High emotional intelligence and strong interpersonal skills
• Comfortable working 100% onsite and building relationships face-to-face

Preferred Qualifications

• PMP certification
• Experience working in highly regulated environments with structured documentation and audit requirements
• Familiarity with tools such as Smartsheet or Asana
• Experience managing large stakeholder groups in enterprise transformations

Ideal Candidate Profile

• Executive presence with strong communication skills
• White-glove stakeholder engagement approach
• Detail-oriented with disciplined documentation practices
• Strong cross-functional coordination abilities
• Calm, confident leader who can drive adoption and trust

Executive Personal Assistant

60% Executive Support • 40% Personal & Family Support

San Francisco, CA | In-Person | Full-Time

About the Company

Meanwhile is the world's first licensed and regulated Bitcoin life insurance company, founded in 2022 by Zac Townsend and Max Gasner. Operating entirely in Bitcoin from premiums to claims. Meanwhile is on a mission to democratize access to financial protection for a new generation of policyholders. The company has raised over $80M from investors and is building the infrastructure for life insurance in the digital economy.

About the Role

Zac is seeking his first-ever dedicated Executive Personal Assistant, someone who will sit in-office daily and serve as his operational right hand across both his professional and personal life. This is a highly dynamic, judgment-intensive role for someone who thrives in ambiguity, takes full ownership, and moves fast without cutting corners.

The company has scaled from 5 to 24 people, is navigating a major growth phase, and the CEO's time is at a premium. The EPA will be the connective tissue between Zac's work calendar, his home, and the people who depend on him including his team, his wife, and their two young children.

This role is for someone who takes deep pride in execution, anticipates needs, and finds satisfaction in making a founder's life seamlessly functional.

Key Responsibilities

EXECUTIVE & OFFICE SUPPORT

• Own and manage Zac's calendar end-to-end, syncing professional commitments with personal obligations and stakeholder availability (including his wife's schedule)
• Triage Zac's inbox (Superhuman), draft responses, create templates, and escalate only when necessary
• Act as the team-facing point of contact in Slack collect action items owed to Zac, track deliverables, and produce a daily/weekly digest
• Prepare meeting briefs, talking points, pre-reads, and post-meeting follow-ups
• Run light contract review read NDAs and agreements for anything unusual before routing to Zac or General Counsel
• Plan and coordinate quarterly offsites: 2 in SF, 1 in NY, and 1 international destination per year including hotels, travel, agendas, and team logistics
• Handle office management: pantry stocking, equipment inventory, building communications, furniture orders, and vendor coordination
• Support light HR administration: run bi-weekly payroll in Rippling, obtain state tax IDs for new remote hires, complete employment verifications, and onboard new employees into company systems
• Manage vendor documentation internally track and maintain the company's vendor review workflow and records
• Research trip logistics (e.g., who Zac should meet with in NY) listen actively, ask smart questions, and pull in relevant team members
• Support compliance training logistics and internal documentation as needed

PERSONAL & HOUSEHOLD SUPPORT

• Manage and coordinate vendor relationships for the Balboa Terrace residence.
• Manage both vehicles: service appointments, registration, insurance, and roadside issues
• Oversee the SF rental property: coordinate repairs, communicate with tenants, manage contractors
• Assist with ongoing personal errands, travel bookings, family events etc. 
• Keep personal finances organized: manage credit cards to the right accounts, track receipts, and liaise with Zac's accountant when needed
• Coordinate and maintain kids’ home school tutor’s schedules
• Source and book tickets for family activities (ski team, events, travel) without overstepping wife's ownership of trip planning

What Success Looks Like

• Zac's work calendar and personal calendar are fully in sync nothing falls through the cracks
• The office runs smoothly: snacks are stocked, equipment is ready, and team admin is off Zac's plate
• Household vendors are managed proactively Zac and his wife never have to chase anyone
• His wife notices that her own mental load has decreased
• Action items owed to Zac are tracked and followed up without him asking
• Zac is prepared for every meeting and every trip, without having to over-explain
• This person has become a trusted, discreet, indispensable partner

Ideal Candidate

• 5-8+ years of EA/PA experience supporting a founder, CEO, or high-net-worth individual in a fast-moving environment
• Background in a regulated industry (fintech, financial services, legal, or similar) is a strong plus Meanwhile operates in a compliance-heavy environment
• Exceptionally organized with strong calendar management instincts across both professional and personal domains
• High EQ and situational awareness knows when to act independently, when to ask, and when to quietly involve a spouse or third party
• Low ego, hands-on, and proud of excellent execution at every level
• Discreet and trustworthy this person will have access to the family home, financial accounts, and sensitive business information
• Strong written communicator; able to draft in Zac's voice for contracts, internal Slack messages, and vendor communications
• Comfortable being present on-site (office or home) when needed; valid driver's license required
• San Francisco-based or willing to relocate

TECHNICAL PROFICIENCY

• Slack, Asana, Superhuman, Rippling (or similar HRIS)
• Google Workspace (Docs, Sheets, Calendar), macOS, Apple devices
• Claude / ChatGPT comfort with AI tools for research and drafting
• Nice to have: familiarity with regulated financial or compliance workflows

Work Style & Expectations

Zac's day typically runs 8am–4pm in the SF office at 44 Montgomery St, with calls starting at 8am. He is offline from 5–7pm for family time, then back online from 7–10pm. He will send Slacks and emails outside of hours responses are expected during core hours (8am–4pm) unless it's an urgent matter. He is also open to one work-from-home day per week for the right candidate.

The expectation is in-person presence whenever Zac is in the office, and continued on-site work at the office or home on days he is traveling or remote.

Compensation & Benefits

• Salary: $180,000–$280,000 depending on experience
• Health, dental, and vision benefits
• Equity consideration for the right candidate
• Work alongside one of SF's most interesting founders at a category-defining, venture-backed startup

Hearst Dallas Media Group, advertising organization for The Dallas Morning News, is looking for a highly motivated Senior Manager to join its fast-growing custom content studio team. This role will lead efforts to grow content-driven advertising products for The Dallas Morning News and support content development for clients across industries who rely on Hearst Dallas for their strategic content needs.

Reporting to the Senior Director of our custom content studio, this role will behave a lot like a managing editor in a newsroom — maintaining editorial calendars; working with writers to develop story ideas; cultivating relationships with subject matter experts; and editing stories for substance, clarity, and style. This senior manager will serve as the assigning editor for FWD>DFW, the social responsibility platform built in partnership with The Dallas Morning News, as well as provide support on other TDMN brand extensions, such as Abode and Timeless in Texas; special advertising and editorial sections; and sponsored content on .

While the senior manager will spend the majority of the time on the above, this person will also provide support on content marketing programs for other studio clients. A master multitasker, the ideal candidate has experience in both editorial and marketing.

The leader we seek is curious, driven, optimistic, detail-oriented, and thrives in a fast-paced culture where we win or lose as a team. We recognize that different perspectives and backgrounds drive the innovation and ideas that are essential to our business success, so we believe it is vital to our company and our clients to put diversity, equity, and inclusion at the core of all we do.

Here’s our list of preferred skills and experience: (Please note this is not a checklist of requirements, but should be considered as a pool of preferred qualifications. If you can already do some of these things, great. If you're excited about figuring out how to do all of them, great! We would love to hear from you either way.)

• Bachelor’s degree in journalism, marketing, advertising, communications, or related field
• 6+ years of experience in an editing role, preferably assigning stories in a newsroom-type environment
• Command of the English language, with strong proofreading skills
• Ability to adapt tone and style to suit the brand and audience
• Excellent verbal and written communication skills
• Comfort using analytics to plan and optimize content
• Knowledge of search engine optimization (SEO) best practices
• Experience in both print and digital content production
• Comfortable working in content management systems such as Arc (the CMS used by The Dallas Morning News) and WordPress, as well as project management systems such as Mavenlink and Asana
• Ability to multitask and manage multiple projects

Our Benefits: At Hearst Newspapers we not only support our employees through personal and professional development, but we also believe in promoting each individual’s physical, financial and emotional wellbeing (and that of their family). Our industry-leading benefits include:

• Physical Wellbeing: Medical, Dental, and Vision coverage to keep you and your family healthy.
• Invest for the Future: Competitive retirement plan with matching program in most markets.
• Generous Paid Time Off: Recharge with ample time off, including holidays and vacation.
• Paid Parental Leave: Support for growing families, with paid leave for new parents.
• Monthly Child & Dependent Care Reimbursement: Financial support for the care of your loved ones.
• Emotional Wellbeing: Be your best self with our mental wellness benefits.
• LGBTQ+ & Inclusive Health Services: Inclusive healthcare designed for every individual’s unique needs.
• Fertility Coverage & Menopause Support: Helping you along every step of your family journey.
• Pet Wellness Reimbursement & Rover Credits: We care about your pets, too – helping you keep them happy and healthy.

Join us at The Dallas Morning News and become part of a team that values innovation, collaboration, and customer success. Apply now to make an impact in the Dallas, TX advertising market!

About the Role

We are a growing construction company seeking a highly organized, technologically advanced Executive Assistant to support our President and Vice President. This is a critical role that requires strong judgment, exceptional prioritization skills, and the ability to operate independently in a fast-paced, project-driven environment. The Executive Assistant will serve as an extension of executive leadership—managing priorities, coordinating schedules, handling office operations, and reviewing and summarizing large amounts of information so leadership can focus on building projects and driving results. They will also work with project management team to maintain marketing operations. This is an in-office position located at 17121 West Road, Suite 201, Houston, TX 77095.

Key Responsibilities

• Manage and synchronize calendars for the President and Vice President, including meetings, job-site visits, and travel.
• Prioritize executive tasks and deadlines, maintaining clear action lists and follow-ups using Asana.
• Track deadlines, follow up with internal teams, and ensure critical items are completed on time.
• Review, read, and analyze large volumes of information (emails, reports, schedules, budgets, proposals, contracts).
• Summarize key issues and decisions and communicate them clearly—often verbally over the phone while the President is on job sites.
• Order office supplies and coordinate office services, including cleaning staff and vendors.
• Handle ordering and coordination of office furniture and equipment as needed.
• Prepare executive summaries, trackers, and reports using Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Act as a liaison between executive leadership and project managers, superintendents, estimators, and office staff.
• Maintain confidentiality and professionalism at all times.

Required Qualifications

• Proven experience as an Executive Assistant or similar high-level administrative role.
• Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• High proficiency in Asana for task tracking, prioritization, and deadline management.
• High proficiency in digital marketing software and copywriting along with drone and photography skills.
• Exceptional organizational and time-management skills.
• Strong reading comprehension and analytical skills, with the ability to quickly summarize complex information.
• Excellent verbal communication skills, especially for phone-based briefings.
• Ability to manage shifting priorities in a fast-paced construction or project-based environment.

Preferred Qualifications

• Experience in construction, engineering, real estate development, or a similar industry.
• Familiarity with construction terminology, job-site workflows, and project schedules.
• Experience reviewing contracts, budgets, or operational reports.

What Success Looks Like in This Role

• Executive priorities are clear, organized, and completed on time.
• Calendars run smoothly with minimal conflicts or last-minute issues.
• Leadership receives concise, accurate information while on job sites.
• Office operations and vendors are handled efficiently without executive involvement.

We are currently seeking a detail-oriented, highly organized Administrative Assistant to support our growing team of real estate professionals. The ideal candidate is proactive, efficient, and thrives in a fast-paced environment while maintaining a high level of accuracy and professionalism. This is for an immediate hire and you must be in short commuting distance to Manhattan and/or Industry City Brooklyn.

Position Details

Full-Time, In-Office Position:

Manhattan/Brooklyn 

Monday-Thursday: 9:00 am - 6:00 pm

Friday: 9:00 am - 3:30 pm

Job Responsibilities

• Maintain the company’s CRM system, internal databases, and more

• Manage calendars for our CEO and VP’s, and coordinate staff, meetings, and events

• Answer and direct calls, emails, and messages appropriately

• Scanning, filing, and organizing company documents, invoices, receipts, and forms

• Assisting the operations manager with tasks as needed

• Familiarity with social media

• Greet clients and visitors professionally

• Light cleaning/organizing of the office

• Outstanding written and verbal communication skills

• Prior experience working with Google Workspace (Sheets, Docs, Drive, etc)

• Ability to work in a fast-paced and demanding environment

• Experience in customer service/call handling

• High level of attention to detail, organizational, and time management skills

• Familiarity with Asana or other workflow/productivity management software

• Familiarity with the real estate industry is a huge plus.

Compensation and Benefits

• Starting Salary: $55K

• 401K

• Health Insurance

• PTO & Holidays

Household Manager/Personal Assistant to Family and CEO

A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant.

Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus

Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed – flexibility is key.

Hours: no set hours, but 24/7 mentality is needed.

Qualifications:

• 2+ years of PA/House Management experience – must have experience working around and with children and enjoy this!
• NYC savvy
• You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling.
• Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc.
• You care about tech and data security.
• You are a Zoom, Google Meet, conference set-up guru.
• Strong communication skills
• Experience using Asana or another project management software or tools to create timelines or plan much bigger projects
• You can keep up with very high functioning, fast workers.
• You probably buy your Christmas presents in August.
• Friends ask you to organize their closets or their finances.

Please submit your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We're seeking a highly organized and proactive Executive Assistant to provide dedicated support to our CEO. This role is central to keeping the CEO's office running smoothly by managing calendars, coordinating travel, handling expenses, assisting with events, and ensuring alignment across the company's key activities. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and can anticipate needs before they arise.

Key Responsibilities:

• Manage and maintain the CEO's day-to-day calendar, including scheduling meetings, appointments, and travel commitments.
• Support company and executive-level events—planning, logistics, guest management, and onsite coordination.
• Assist with internal and external communications, meeting preparation, and presentation materials as needed.
• Oversee and maintain the company's master calendar to align key meetings, deliverables, and events.
• Drive completion of small projects and initiatives as assigned by the CEO.
• Support executive cadence rhythms—staff meetings, leadership check-ins, quarterly reviews, and offsites—ensuring follow-ups and next steps are completed.
• This person will also serve as an extension of the CEO’s brand with internal and external stakeholders, which makes optimism, enthusiasm and hospitality core traits to be evident in verbal and written communication.
• Coordinate complex domestic and international travel itineraries, logistics, and accommodations.
• Prepare, process, and track expense reports and reimbursements with accuracy and timeliness.
• Build strong cross-functional relationships to streamline communication across teams.
• Maintain strict confidentiality and discretion in all interactions and information handling.

Qualifications:

• 5+ years of experience as an Executive Assistant supporting senior executives in a fast-paced corporate or technology environment; 10+ years total in administrative or operations roles.
• Exceptional organizational and multitasking skills with a proven ability to manage competing priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and common collaboration tools (e.g., Slack, Asana, Zoom).
• Experience coordinating travel and managing complex schedules across multiple time zones.
• High level of integrity, professionalism, and reliability.

Work Environment:

• This role is **on-site** at our Huntsville, Alabama location, Monday-Friday.
• Occasional early or late hours may be required to support executive travel or major company events.

Graphic Designer & Marketing Coordinator

Full Time, On-Site in Carmel, CA

We are seeking an organized and detail-oriented Entry-Level Production Graphic Designer and Marketing Coordinator to support our creative and administrative operations. Although this role is hybrid in its duties, it requires on-site presence at our office in downtown Carmel, California. This role is ideal for a recent graduate or early-career designer who is eager to build hands-on experience in production design while also assisting with general office duties and scheduling. The position requires strong organizational skills, a positive attitude, and the ability to manage multiple tasks in a fast-paced environment.

Since 1913, Carmel Realty Company has been a locally owned family business, located in downtown Carmel and has enjoyed an impeccable reputation as the premier luxury brokerage and property management company on the Monterey Peninsula. We have consistently won awards for Best Place to Work, Best Real Estate Company and Best Property Management Company. Carmel Realty and its sister brand, Monterey Coast Realty, are now the largest independent real estate company on the Monterey Peninsula.

Key Responsibilities

Graphic Design & Production Support 50%

• Prepare and update production-ready design files based on existing templates and brand guidelines
• Make basic edits and revisions to layouts, graphics, and text
• Resize and adapt designs for various formats (print, digital, signage, etc.)
• Ensure files are accurate, properly formatted, and ready for production
• Organize and maintain digital design files and assets
• Assist senior designers with day-to-day production tasks as needed

Office & Administrative Support 25%

• Oversee scheduling with contracted photographers and videographers/coordinate timelines between internal teams and external vendors 
• Answer phones, emails, and route inquiries appropriately
• Assist with general office duties such ordering office supplies and helping to maintain a clean, organized office space

Scheduling & Coordination 25%

• Support project scheduling and track deadlines
• Update schedules and production timelines as needed
• Communicate schedule changes clearly to relevant parties
• Assist with basic project tracking and status updates

Qualifications

• Associate’s or Bachelor’s degree in Graphic Design (or equivalent experience)
• Skilled in Adobe Creative Suite (InDesign, Illustrator, Photoshop)
• Knowledge of print production
• Strong attention to detail and organizational skills
• Ability to follow instructions and work within established brand guidelines
• Comfortable juggling multiple creative and administrative tasks
• Strong communication skills, both written and verbal
• Proficiency with Microsoft Office or Google Workspace

Nice to Have

• Familiarity with print production processes
• Experience with Asana and Dropbox
• Photo editing skills
• Adobe Express
• Real Estate knowledge or experience
• Social Media Management / content creation
• Customer/client service experience in luxury or upscale environments

Personal Attributes

• Reliable, punctual, and professional
• Willingness to learn and take feedback
• Positive attitude and team-oriented mindset
• Ability to manage time effectively and meet deadlines
• Professional demeanor and high service standards

Smith Commercial Management, Inc. is a boutique Commercial Property Management Company located in Morgan Hill, CA. We are looking for an experienced Commercial Property Manager to join our Team!

Our ideal candidate has excellent communication skills, and a positive attitude, is a problem-solver with outstanding attention to detail, and has the ability to collaborate with team members. This person will be responsible for managing a portfolio of Commercial properties (office, retail, and/or industrial) in the Greater Bay Area. The ability to multi-task, manage complex schedules, take initiative, and meet deadlines in a fast-paced environment is essential for the position. As a Property Manager, you will be involved in all aspects of managing your assigned portfolio, from daily operations and financial activities to maintaining important relationships with our tenants, property owners, and vendors.

Compensation Package:

• $ 85K-93K + year-end gift
• Office hours 8:30am – 5pm
• Works in a large cubicle workstation
• On-site position (office is located in Morgan Hill)
• Full benefit package (including 401K and matching)
• Regularly scheduled Employee Appreciation events

Workplace:

Where is the office? Our office is located within the Cochrane Business Ranch complex in Morgan Hill. The office is open Monday – Friday from 8:30 am -5 pm. This is an in-person position as we do not offer remote or hybrid schedules.

What is the office environment? While each person has a set list of duties and responsibilities, we often collaborate and foster a Team atmosphere. Our office is aesthetically pleasing with living plants and artwork, and our kitchen is always fully stocked with snacks and beverages to cultivate a supportive and productive work environment!

Responsibilities:

• Lease administration to include collections and compliance. Familiar with lease agreements, extensions, amendments, and other related documents
• Negotiate and document transactions with existing tenants
• Perform routine property site inspections
• Bid, negotiate, and manage all vendor contracts
• Accurately abstract all leases into Yardi Voyager
• Interface with property owners on an ongoing basis to maintain positive relationships
• Prepare operating and capital budgets, annual expense reconciliations, and tenant billbacks on time. Have a strong knowledge and understanding of CPI adjustments, escalations, recoveries, etc.
• Oversee and manage all tenant improvements, market-ready work, and property construction projects
• Approval of property expenses and payment vouchers
• Ensure tenant compliance with all insurance requirements
• Arrange for alterations, maintenance, repairs, and upgrades in accordance with the budget or management plan
• Communicate with Service Coordinator on tenant service requests
• Manage tenant move-in/move-out process
• Post tenant payments in Yardi-Elevate, A/R review, prepare past due notices and statements to tenants
• Review month-end financial reports and send to clients
• Prepare and send out tenant notices, memorandums and other communication
• Research and analyze services i.e.: garbage, utilities, and other work for proper service levels
• Other duties as may be assigned

Required Skills, Knowledge, and Experience:

• A high school diploma or a general education degree (GED) is required. Associates' or Bachelor's degree strongly preferred
• A California Real Estate Salesperson or Broker license is required
• A valid driver’s license, own a reliable vehicle, and maintain automobile insurance
• 3+ years of commercial real estate property management with increasing responsibilities. Please note that candidates with only residential property management experience will not be considered at this time
• Proficiency in the use of Microsoft Office Suite, Yardi Systems required
• Familiarity with Zoom, Slack, and Asana preferred
• Exceptional customer service skills
• Excellent oral, written, and interpersonal communication skills
• Ability to analyze, discern, prioritize, and problem solve
• Strong time-management and multitasking abilities
• Maintain the confidentiality of company information
• Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers
• Driving in varying weather conditions to properties is regularly required