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Job Description
JOB DESCRIPTION: HR Coordinator- Benefits and Leave
LOCATION: Las Vegas/Corp Onsite
DEPARTMENT: Human Resources
STATUS: Full Time, Non-exempt
REPORTS TO: VP of Human Resources
Business Hours: 8 am-4:30 pm Monday through Friday
Position Summary
The HR Coordinator - Benefits and Leave supports the organization by taking ownership of benefit‐related processes, including enrollments, terminations, deductions, ACA coding, COBRA notices, QLEs, FMLA/LOA benefit actions, invoice reconciliation, payroll‐impacting benefit changes, safety communication, workers' compensation reporting, and monthly OSHA hours reporting. This role ensures accuracy, compliance with benefit regulations, and timely communication with employees and vendors. Because this role supports time‐sensitive compliance requirements—including benefit carrier deadlines, payroll‐impacting benefit changes, FMLA/LOA timelines, and government agency reporting—working beyond normal business hours may occasionally be necessary. Overtime may be required during periods of high volume, regulatory deadlines, or operational needs, and will be compensated in accordance with wage and hour laws.
Benefits Administration
* Process new hire benefit enrollments across multiple platforms.
* Maintain benefit eligibility and census accuracy.
* Process benefit terminations and carrier updates.
* Enter benefit deductions and employer contributions into HRIS.
* Resolve discrepancies with carriers and vendors.
* Handle QLEs, missed deductions, and benefit‐related status changes.
* Maintain benefit plan documents and summaries in employee files.
* Track benefit eligibility dates for new hires, reinstatements, and status changes.
* Assist in auditing benefit deductions for accuracy between HRIS and other systems
* Assist with annual benefit plan updates and system changes.
* Assist to maintain benefit plan document library in SOP and handbook
* Prepare benefit communications and employee instructions.
* Support 401(k) benefits administration, including preparing eligibility lists, coordinating enrollment steps, responding to employee questions, and ensuring accurate benefit‐related data is entered into the HRIS.
Leave Administration (Paid Leave/FMLA/LOA)
* Administer paid leave benefits, including entering paid holidays in Paycom, allocating paid leave hours, auditing balances regularly, and responding to employee questions about paid leave. Administer benefit‐related portions of FMLA/LOA.
* Track eligibility, premiums, and return‐to‐work reinstatements.
* Maintain Leave tracking documentation and ensure accurate recordkeeping.
* Coordinate with vendor/carriers and payroll on leave‐related changes.
Compliance & Reporting
* Complete monthly OSHA hours reporting
* Distribute safety communications and reminders.
* Prepare workers' compensation reporting, wage statements, and document uploads.
* Process ACA coding and ensure accuracy.
* Generate and file COBRA notices.
* Support compliance audits related to benefits, ACA, COBRA, and workers' compensation.
Payroll & Financial Accuracy
* Enter payroll‐impacting benefit changes.
* Reconcile monthly invoices (EHP, Aflac, Redirect Health, Shadow Trackers).
* Support Open Enrollment data entry and system updates.
* Prepare benefit‐related reports auditing
HRIS & Documentation
* Maintain benefit‐related HRIS accuracy.
· Maintain medical/benefit file retention and purging schedules
* File benefit documents in employee files.
* Support audits and compliance reviews.
* Assist with vendor coordination and documentation requests.
Employee Support and Communication
* Assist employees with benefit questions and enrollment guidance.
* Provide administrative support to the CEO, President, EVP and the Executive Director of Administration as needed.
Professional Development
· Engage in ongoing professional development by taking advantage of internal and external learning opportunities to strengthen HR knowledge, technical skills, and job performance.
· Required to obtain and maintain a Notary Public commission within the first 6 months of employment (company‐supported).
· Perform notarial acts in accordance with state regulations and company procedures once Notary Public certification is obtained
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills. Additional duties may be assigned based on business needs, market size, and facility requirements. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions
EDUCATION AND EXPERIENCE
* High school diploma or GED required
* Minimum two years of related work experience or an equivalent combination of training, education, and experience that demonstrates the ability to perform the duties of the position.
· Administrative office experience and customer service experience required; HR experience preferred but not required.
QUALIFICATIONS
· Willingness to learn, adapt, and grow in a fast‐paced, evolving HR environment.
* Exceptional attention to detail with the ability to maintain accuracy across complex benefit and compliance processes.
* Strong time‐management skills, including the ability to prioritize and manage competing deadlines.
* Demonstrated critical thinking skills to analyze benefit discrepancies, identify compliance risks, and resolve issues proactively.
* Strong anticipatory skills with the ability to foresee eligibility changes, compliance deadlines, and benefit‐related impacts before they occur.
* Excellent written communication skills for preparing clear, accurate benefit instructions, leave notices, and compliance documentation.
* Strong technical skills, including proficiency with HRIS systems (Paycom preferred), benefits platforms, ACA/COBRA systems, and Microsoft Office/Google Workspace tools.
* High accuracy in data entry and reconciliation.
* Strong written and verbal communication skills with employees, carriers, and vendors.
* Ability to maintain organized digital and physical records.
* Ability to handle confidential information with discretion and professionalism.
* Strong problem‐solving skills with the ability to identify issues, evaluate options, and take appropriate action with minimal oversight or escalate when needed.
* Ability to anticipate potential problems, escalate when needed, and follow through until resolution.
* Ability to work independently while supporting a compliance‐driven HR function.
· Ability to coordinate and address competing priorities and adapt when unexpected issues arise.
* Ability to learn and utilize HRIS and other data recording keeping systems
* Professional and polished personal appearance appropriate for representing the HR department.
* Strong customer service skills with the ability to support employees and leaders at all levels with professionalism, patience, and clarity.
* Willingness to learn, adapt, and grow in a fast‐paced, evolving HR environment.
* Takes ownership and follows through
* Works confidently independently while collaborating well with a team
* Proficiency with Microsoft Office tools, including Outlook (calendar management), Excel (basic spreadsheets, tracking logs), and Word (document creation and formatting).
* Comfort interacting with senior leadership and employees across all departments while maintaining a positive, service‐oriented approach.
PHYSICAL REQUIREMENTS
* Prolonged periods sitting at a desk and working on a computer.
* Ability to lift up to 15 pounds (files, office supplies).
* Repetitive keyboarding and computer use.
* Ability to communicate clearly in person, by phone, and electronically.
WORK ENVIRONMENT
* Standard office environment with moderate noise.
* Regular use of computers, phones, and office equipment.
* Occasional travel to local work sites may be required.
Compensation
Edlen offers a competitive salary for this non-exempt role. Final compensation within the posted range is determined by multiple factors, including experience, skills, education, and market conditions.
Equal Employment Opportunity
Edlen Electrical Exhibition Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, protected veteran status, or any other characteristic protected by law. We are committed to fostering an inclusive workplace where all employees feel valued and supported.
Company Description
Edlen is recognized as the innovative leader in providing temporary utility services to the trade show, convention and special event industry. Our nationwide network of offices service over 4,000 events annually in 245 venues including: convention centers, hotels, sport stadiums, fairgrounds and theme parks.
Company Description
Edlen is recognized as the innovative leader in providing temporary utility services to the trade show, convention and special event industry. Our nationwide network of offices service over 4,000 events annually in 245 venues including: convention centers, hotels, sport stadiums, fairgrounds and theme parks.
This role ensures organizational compliance with federal, state, and local regulations while providing expert guidance to employees and managers regarding leave entitlements and policies.
The successful candidate will serve as a primary liaison with external benefit providers and support the organization’s commitment to employee well-being and equitable workplace practices Responsibilities • Administer and track all employee leave programs, including FMLA, ADA accommodations, short/long-term disability, parental leave, Workers’ Compensation, and other statutory or company-sponsored leaves.
• Provide direct support and guidance to employees and managers regarding leave policies, procedures, and available benefit resources.
• Monitor leave balances and communicate regular updates to employees, managers, and HR business partners.
• Serve as the primary point of contact for disability insurance carriers, benefit vendors, and third-party administrators.
• Maintain accurate and up-to-date leave records within the HRIS and leave management systems.
• Perform transactional duties related to the administration of disability benefits and leave programs.
• Partner with HR, legal, and other internal departments to support workplace accommodations and return-to-work processes.
• Assist with audits, reporting, surveys, drafting leave materials, and special projects as assigned.
• Stay current with legislation to ensure all policies remain compliant with FMLA, ADA, ERISA, HIPAA, and state/local laws.
• Support corporate well-being initiatives, programs, and events Required Skills & Experience • High school diploma required.
• 4-10 years of experience in human resources or administrative roles, with a minimum of three years directly related to leave administration, disability management, or employee benefits.
• Strong technical knowledge of employee benefits, leave policies, and related legal frameworks including FMLA, ADA, ERISA, and HIPAA.
• Advanced proficiency in Microsoft Excel and experience utilizing HRIS and time/attendance systems.
• Analytical skills necessary to interpret data and develop solutions for complex leave and disability cases.
• Excellent oral and written communication skills for effective interaction with employees, managers, and external vendors.
• Proven ability to organize and prioritize work in a dynamic environment to meet strict deadlines.
• High level of professional integrity and the ability to handle sensitive benefits and compensation information with strict confidentiality.
• Detail-oriented approach to record management and ensuring the accuracy of leave accruals Preferred Skills & Experience • Experience in a large-scale corporate environment.
• Familiarity with evolving state and local leave legislation updates nTech is an equal opportunity employer.
All offers of employment are contingent upon pre-employment background and drug screenings.
Only applicants meeting the above client requirements may be contacted by a Recruiter.
LHH Recruitment Solutions has partnered with a growing organization in Jacksonville, Florida to find a Benefits and Leave Specialist. This individual will have experience educating employees, managing leave cases, and supporting benefits operations. Benefits include medical, dental, vision insurance options, PTO, and paid holidays.
- Location: Jacksonville, FL (West Side/Orange Park Area)
- Schedule: Hybrid; 3 days onsite
- Salary: $60,000
Responsibilities:
- Coordinate with benefits vendors, brokers, and payroll to ensure accurate enrollments and deductions.
- Support open enrollment, new hire onboarding, life event changes, and terminations.
- Administer employee leaves of absence including FMLA, ADA, state leaves, military, and company-provided leaves.
- Complete injury reporting, claim tracking, and absence management for workers compensation claims.
Experience:
- 3+ years of benefits and leave administration experience
- Understanding of FMLA, ADA, ACA multi - state leave laws, and benefits plans
Location: Rochester, NY14625
Duration: 3+ Months
Schedule: Monday to Friday (8:00 AM to 5:00 PM)
Job Summary:
General Purpose Ensures internal procedures regarding employee absences including wage continuation and tracking of time off are accurate with all federal/state laws and mandates as well as company standards Provides guidance to managers Safety Representatives and other employees regarding ergonomic safety and workers compensation identifying stay at work/return to work initiatives to maximize productivity.
Responsibilities:
- Specific Responsibilities Duties are listed based on the estimated % of time Responsibilities Acts as the Ergonomic Specialist for corporate and field locations.
- Conducts on-site and telephonic assessments of employees' workstations as needed to address discomfort and reduce the risk of injury.
- Coordinates companywide network of safety representatives including recruitment recognition and creation and implementation of a robust communications strategy.
- Serves as company champion driving this initiative.
- Keeps records of ergonomic discomfort and at work injuries to ensure safety/ergonomics issues are addressed to completion and to provide data for Safety Program improvement efforts.
- Proactively develops and implements strategies and techniques to reduce ergonomic discomfort workers' compensation cases and absenteeism.
- Enters and maintains accurate LOA data into the appropriate databases to ensure compliance with absence management laws.
- Coordinates with internal IT Department when needed to restore access for employees who have returned from leave.
- Generates letters to employees on leave informing them of their rights and responsibilities under the Americans with Disabilities Act (ADA).
- Assists the employee and supervisor in return-to-work placement to support stay at work/return to work initiatives.
- Initiates ergonomic referrals to accommodate a physical restriction and assist in returning the employee to work.
- Responds to incoming team emails queue calls voice mails and faxes with first call resolution.
- Maintains copy of all communications in employee's file.
- Sends manager surveys to leaders whose employees recently returned to work.
- Analyzes responses to provide recommendations.
- Contacts managers who request follow up call.
- Provides guidance and procedural practices to internal and external partners to collaborate and assist in the daily operations of the LOA department including statutory state wage confirmation requests and all other leave and wage verification requests.
- Assists in the development of reports and tools to partner with Benefits and HR partners to make decisions concerning employment status and program enhancements.
- Initiates test plan as needed for Oracle HRIS system updates.
- Utilizes various Business Objects reports to identify necessary updates and coordinate reporting changes with the HR systems support group.
- Submits weekly membership file/eligibility lists to disability vendor and ensures the accuracy of the reports that are used as the basis for wage replacement to employees on LOA.
- Keeps abreast of legislative changes and industry trends in the disability and leave management administration.
- Maintains Absence Management employee and supervisor communications resource tools and check lists which include but are not limited to template letters and the company intranet.
- Oversees Driver Safety Program and other health and safety initiatives.
- Works cross-functionally within wellness and safety team including implementation of programs and events and processing of workers compensation claims.
Live the Client Values:
- Act with uncompromising integrity.
- Provide outstanding service and build trusted relationships.
- Drive innovation in our products and services and continually improve our processes.
- Work in partnership and support each other.
- Be personally accountable and deliver on commitments.
- Treat each other with respect and dignity.
Qualifications Experience:
- Experience in leave of absence management including the Americans with Disabilities Act (ADA) and state/federal family leave provisions.
- Preferred 2 years of experience in welfare benefits or general HR experience.
- Preferred 1 year of experience in safety and ergonomics.
- Preferred Skill/Ability Strong verbal communication and listening skills.
- Demonstrated analytical skills.
- Demonstrates project management skills.
- Excel Word and Oracle experience.
License/Certification:
- Desired License/Certification Certified Office Ergonomics Evaluator- 1 year preferred
Job Summary
The Manager, Employee Leaves & Accommodations is responsible for providing effective management, compliance, and administration of Northeast Georgia Health System’s (NGHS) light duty, leave, and accommodations programs, including but not limited to Family Medical Leave (FMLA), Short-Term Disability (STD), Long-Term Disability (LTD), military leave, and workplace accommodations under the Americans with Disabilities Act (ADA) and Pregnant Workers Fairness Act (PWFA). The manager plays a key role in the development and ongoing assessment of efficient and effective processes to provide the highest quality of customer support to NGHS employees and management. This position will provide oversight and guidance to the Leave Team, and partner with third-party leave administrator, as needed, to resolve complex cases in a timely manner. Advanced knowledge of all federal and state leave laws and regulations required to ensure legal compliance while managing employee requests for various types of leave. This position is also responsible for developing and facilitating training and educational tools for employees and management around processes, procedures and legal aspects related to leave and accommodation requests.
Minimum Job Qualifications
- Licensure or other certifications:
- Educational Requirements: Bachelors Degree
- Minimum Experience: Minimum five (5) years of experience in Human Resources, with at least three (3) years focused on absence management administration.
- Other:
Preferred Job Qualifications
- Preferred Licensure or other certifications: HR certification (e.g., SHRM-CP/SHRM-SCP, SPHR/PHR)
- Preferred Educational Requirements:
- Preferred Experience: Two (2) years of previous managerial experience
- Other:
Job Specific and Unique Knowledge, Skills and Abilities
- Advanced knowledge of leave of absence laws and regulations, including FMLA, ADA, PWFA and state specific leave laws
- Strong organizational, communication and interpersonal skills
- Ability to manage multiple priorities in a face-paced, high volume work environment
- Proficiency in MS Office Suite (Word, Excel, PowerPoint)
Essential Tasks and Responsibilities
- Leads the Leave Team to include day-to-day operational support, hiring, onboarding, training, performance reviews and performance management
- Establishes workflows, processes, and procedures that create an efficient, effective and personalized experience for those served
- Develops and provides oversight around the return-to-work process for employees returning from FMLA or other leaves
- Handles complex leave cases and provides expert advice and guidance on difficult or sensitive situations
- Manages relationships with third-party administrator and vendors to ensure quality, cost effective services associated with leaves, accommodations, and disability programs
- Conducts cadence of case management meetings to update Leaders, Human Resources Business Partners and Employee Relations Consultants on open leave cases
- Provides case management related to the interactive process for reasonable accommodations, internally managed cases, and return to work assignments
- In collaboration with Director, HRBP and department manager conducts analysis to assess undue hardship or indefinite leave status to minimize risk and ensure legal compliance
- Develops and assists with the facilitation of training and educational tools for employees and management on leave policies, processes, and procedures
- Maintains up-to-date knowledge of regulations and laws related to leaves and accommodations to ensure compliance of organizational policies and procedures
- Identifies improvement opportunities and routine risk assessments around leaves and accommodation processes
- Analyzes leaves and accommodations data to identify trends, gaps, educational and improvement opportunities
- Ensures confidentiality and security of employee data
- Performs other related duties as assigned
- Compliance Strategist: Own the SME space for LOA and Workers’ Comp. You’ll audit TPAs, monitor internal policies, and ensure every "order" is processed with 100% accuracy.
- The Collaborative Liaison: Serve as the vital link between Employees, Managers, Payroll, and Legal. Whether it's an approval, an extension, or a Return-to-Work (RTW) plan, you make the complex feel effortless.
- The Data Visionary: Use PeopleSoft and HR Acuity to identify trends and provide the analytical "tasting notes" that drive our process improvements.
- The Innovation Lead: Research tech enhancements and design high-impact training materials. You’ll mentor our teams on the systems that keep us moving at Fortune 500 speed.
- The ADA Champion: Partner with HR Compliance to create inclusive RTW paths, ensuring every team member has a seat at the table.
What You Bring to the Table:
- Technical Palate: Expert knowledge of leave eligibility, medical certifications, and disability laws.
- High-Volume Grit: Experience thriving in a fast-moving, large-scale corporate environment.
- Hospitality DNA: A commitment to a five-star employee experience during life’s most critical moments.
salary: $28.99 - $29 per hour
shift: First
work hours: 7 AM - 5 PM
education: Associate
Responsibilities
- Vendor & Compliance Management: Serve as SME for LOA and Workers’ Compensation, monitoring TPA administration to ensure compliance with Federal, state, and company laws (FMLA, PDL, PFML). Review short-term disability certifications and facilitate monthly TPA operations meetings.
- Stakeholder Liaison: Act as the primary point of contact for employees, managers, HRBPs, Payroll, Legal, and IT regarding eligibility, approvals, extensions, and return-to-work (RTW) processes. Partner with HR Compliance on ADA accommodations for restricted RTW cases.
- Data Integrity & Analysis: Regularly audit LOA data and TPA transactions to ensure accuracy. Identify trends, provide analytical insights, and recommend process improvements.
- Process Optimization & Tech: Research technology enhancements and manage day-to-day data entry/tracking across PeopleSoft, HR Acuity, Microsoft Teams, and Excel.
- Training & Communications: Create internal training materials and communications. Train new and existing staff on research processes, reporting, and systems (vendor/state portals).
- Employee Experience: Foster relationships across all organizational levels to resolve complex issues and ensure a seamless, supportive LOA lifecycle.
Skills
- FMLA
- ADA/ ADAA
- State and Local Compliance
- Federal Compliance
- Workers Compensation Reporting Claims
- florida labor laws
- PFML (Paid Family and Medical
- Case/Leave Management
- Return to Work Coordination
- Short-Term Disability (STD)
- PeopleSoft
- Audit/Compliance
- Benefits Administration
- Absence Management
- Verbal Communication
- Analytical Thinking
- Self Starter
- Exceptional Customer Service
Qualifications
- Years of experience: 2 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
A leading MEP contractor is looking to appoint a Site Safety Manager in Las Vegas, NV. You will be responsible for pushing forward the safety program at a job-site level to ensure a leading safety culture across the project. This represents a fantastic opportunity to join an industry leader, where you will be given the platform to succeed in the role.
This is a non-exempt position and eligible for overtime pay.
The Role:
- Undertake job site inspections, accident investigations and audits as deemed necessary - putting forward corrective actions to continually develop the safety program and culture
- Work in partnership with the Safety Director in highlighting key safety metrics/trends on the jobsite, which will be reported back to senior leadership
- Conduct new hire-orientation and implement training programs in compliance with all OSHA requirements
- Engage with all operational leadership, job-site teams, GC and the client in regards to safety related matters - acting as the technical expert for any issues that may arise
The Candidate:
- A minimum of 5 years proven experience managing safety on major construction projects. Mechanical experience desired
- CHST or similar certification (preferred)
- A strong communicator who can engage with both key internal and external stakeholders
- Based near Las Vegas, NV and happy to travel to the job-site daily
A leading MEP contractor is looking to appoint a Safety Manager in Cheyenne, WY. You will be responsible for pushing forward the safety program at a project level, to ensure a strong safety culture and performance amongst the job-site team. This represents a fantastic opportunity to join an industry leader, where you will be given the platform to succeed in the role.
The Role:
- Undertake job site inspections, accident investigations and audits as deemed necessary - putting forward corrective actions to continually develop the safety program and culture
- Work in partnership with the Division Safety Manager in highlighting key safety metrics/trends on projects, which will be reported back to senior leadership
- Conduct new hire-orientation and implement training programs in compliance with all OSHA requirements
- Engage with all operational leadership, job-site teams, GC and the client in regards to safety related matters - acting as the technical expert for any issues that may arise
The Candidate:
- A minimum of 7-10 years proven experience managing safety on major construction projects. MEP experience highly desired.
- Bachelors Degree in Occupational Safety, Engineering or other related discipline (preferred)
- A strong communicator who can engage with both key internal and external stakeholders
- Based in Cheyenne, WY and able to be on-site daily (relocation assistance on offer for non-local candidates)
A leading MEP contractor is looking to appoint a Site Safety Manager in Santa Barbara, CA. You will be responsible for pushing forward the safety program at a job-site level to ensure a leading safety culture across the project. This represents a fantastic opportunity to join an industry leader, where you will be given the platform to succeed in the role.
This is a non-exempt position and eligible for overtime pay.
The Role:
- Undertake job site inspections, accident investigations and audits as deemed necessary - putting forward corrective actions to continually develop the safety program and culture
- Work in partnership with the Safety Director in highlighting key safety metrics/trends on the jobsite, which will be reported back to senior leadership
- Conduct new hire-orientation and implement training programs in compliance with all OSHA requirements
- Engage with all operational leadership, job-site teams, GC and the client in regards to safety related matters - acting as the technical expert for any issues that may arise
The Candidate:
- A minimum of 5 years proven experience managing safety on major construction projects. Mechanical experience desired
- CHST or similar certification (preferred)
- A strong communicator who can engage with both key internal and external stakeholders
- Based near Santa Barbara, CA and happy to travel to the job-site daily
Will cover mileage from Airport to Clinic if renting a car.Malpractice Paid
Dellbrook|JKS is looking for an experienced Project Manager to join our dynamic team. If you're passionate about leading, coaching, and ensuring project success, we want to hear from you!
About Us: At Dellbrook|JKS, Project Managers are leaders, coaches, and facilitators of project excellence. Our Project Managers play a pivotal role in the success of every Dellbrook|JKS project, and with projects located throughout Massachusetts, we take pride in being a large company with a small company feel.
Who we're looking for:
- Construction Project Managers with extensive experience coordinating and managing all necessary resources throughout the entire project, from start-up through closeout.
- Knowledge of Critical Path Method (CPM) scheduling.
- Strong interpersonal and communication skills, both written and oral.
- Desire and ability to work in a team environment on multiple projects simultaneously.
Build great teams with us!
- Lead and Communicate with Field Supervision, Subcontractors and Vendors to assist them in working to the Project Schedule.
- Partner with Superintendents to achieve project goals.
- Represent the company with Owner(s), Architects, Consultants, Government Authorities, Vendors and Subcontractors.
- Administer all financial aspects of the project including Owner’s contract, subcontracts, Budgets and purchase orders.
- Build effective working relationships with clients and project team members.
- Manage multiple projects depending on size, complexity, and type.
- Mentor and coach team members.
- Follows the Company Standard Operating Procedures. Leads by example.
- Participates in job site coverage, as needed.
Preconstruction
- Provide constructability reviews of drawings and budget updates as necessary and coordinate input from Superintendent.
Project Start-Up
- Develop contract budgets and project schedule with Superintendent.
- Review RFI, COR, and submittal procedures with Owner/ Architect/ Superintendent/ APM.
- Review field mobilization and site access plan with Superintendent (ICRA, ILSM, Campus rules, etc); Obtain approvals from Owner, Town and/or City.
- Identify all utility requirements and assign responsible party and track/assist progress.
- Prepare Subcontractor start-up package and chair Subcontractor kick-off meeting.
Ongoing Projects
- Manage weekly project and subcontractor meetings.
- Manage maintenance of project logs (RFIs, Submittals, CORs) and review with Superintendent/Owner/Architect/APM on a weekly basis.
- Conduct weekly project team meetings. Review job status, logs, cost forecast, schedule, etc.
- Monitor executed subcontracts and insurance certificates.
- Drive buyout and procurement process.
- Update & distribute project master schedule with input from Superintendent.
- Manage monthly cost reports, projected cost forecast, and budget adjustments.
- Review and approve invoices ensuring timely completion to keep project on schedule.
- Manage all requisitions and payments.
- Assist Superintendent in resolution of all critical issues, RFIs, etc. that could affect quality, cost, or schedule. Provide documentation as necessary.
- Maintain close relations with subcontractors, including early notification of submittal & material delivery schedule expectations.
Relationship Management
- Lead by example.
- Mentor Assistant Project Managers and others assigned to the team.
- Develop and maintain close communication with Owners and Architects and understand their expectations. Foster a collaborative and team-oriented approach.
- Maintain close subcontractor relations with communication, fairness, and candor.
- Maintain good relations with Government agencies.
- Build positive relationships that last.
Estimator
Rochester, NY
JK Executive Strategies is proud to partner with a General Contractor in search of an Estimator to join its team! Our client is seeking a motivated and detail-oriented Construction Estimator to support commercial construction and development projects. This individual will play a vital role in the preconstruction process, contributing to the development of accurate and comprehensive cost estimates from conceptual budgeting through final bid.
This is a unique opportunity to work directly alongside a seasoned estimator and the company’s owner, gaining hands-on mentorship and exposure to high-level decision-making. The organization is open to candidates at varying levels of experience who demonstrate strong analytical capability, curiosity, and a desire to grow within the construction industry.
Responsibilities
- Develop detailed and comprehensive cost estimates for commercial construction projects from conceptual design through final bid
- Perform thorough quantity takeoffs and analyze drawings and specifications to ensure complete scope coverage
- Solicit, evaluate, and level subcontractor and supplier proposals to ensure competitive and accurate pricing
- Identify scope gaps, constructability considerations, risk exposures, and cost drivers during preconstruction
- Collaborate closely with project management and field leadership to align budgets with execution strategy
- Assist in the development of conceptual budgets, value engineering alternatives, and comparative cost analyses
- Support bid strategy formulation and proposal preparation
- Manage pre-engineered metal building quoting and ordering processes
- Maintain organized estimating files, documentation, and historical cost data to strengthen future forecasting accuracy
- Participate in continuous learning and mentorship opportunities with senior leadership
Requirements
- Experience in commercial construction estimating preferred; all experience levels will be considered
- Foundational understanding of construction means, methods, and materials
- Ability to read, interpret, and analyze construction drawings, specifications, and contracts
- Strong analytical skills with exceptional attention to detail
- Effective communication skills and a collaborative, team-oriented mindset
- Ability to manage multiple priorities and deadlines in a dynamic environment
- Eagerness to learn and develop under experienced leadership
Salary Range
- $80k-$95k
JK Executive Strategies is an Equal Opportunity Employer. It is the policy of JK Executive Strategies to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.
Construction Project Manager
Rochester, NY
JK Executive Strategies is proud to partner with a General Contractor in search of a Project Manager to join its team! Our client is seeking an experienced Project Manager to lead commercial construction projects from preconstruction through closeout. This role is ideal for a hands-on professional who can effectively manage both field operations and office execution while ensuring projects are delivered safely, on schedule, and within budget.
The Project Manager is responsible for the overall success of assigned projects, including coordination of subcontractors, management of project documentation, cost control, and consistent communication with owners, architects, and internal teams. This role plays a key part in driving project performance and supporting company growth.
Responsibilities
- Manage commercial construction projects from preconstruction through final closeout
- Develop and maintain project schedules, budgets, and cost controls
- Coordinate subcontractors, suppliers, and internal field teams
- Conduct regular site visits to monitor progress, quality, and safety compliance
- Review and process submittals, RFIs, change orders, and pay applications
- Serve as the primary point of contact for owners, architects, and engineers
- Lead project meetings and provide clear, consistent project reporting
- Ensure compliance with contract requirements and company standards
- Proactively identify project risks and implement effective solutions
Requirements
- 5+ years of experience managing commercial construction projects
- Strong knowledge of construction means, methods, and sequencing
- Demonstrated ability to manage project schedules and budgets
- Proven leadership, problem-solving, and decision-making skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office
- Ability to work independently while collaborating effectively with project teams
Salary Range
- $80k-$95k
JK Executive Strategies is an Equal Opportunity Employer. It is the policy of JK Executive Strategies to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.
General
- Provide Risk and Insurance support to all assigned projects
- Have a basic understanding of various insurance policy lines and the insurance industry
- Risk and Insurance Specialist and Field Safety Manager team together at project level
- Provide dedicated support to each Office with face time in each office
- Update Project Summary Sheet for assigned projects for department capacity and workload assessment
- Track RM related documents through project close out
- Obtain documents/information as necessary for Insurance, Legal, and Regulatory agencies as needed
Meetings
- Attend turnover meetings for assigned projects and provide prequalification status for subcontractors
- Schedule Internal RM PreCon meeting within 1 week after Turnover meeting
- Schedule RM 30 day Follow up meeting 30 days after Turnover Meeting (combines QA/QC kick-off and 30 Day RM Review) track in Procore
- Schedule and run the monthly RM call with all assigned project teams utilizing the template agenda
- Participate in Team Meetings as needed on weekly basis
Insurance
- Manage subcontractor insurance for assigned projects utilizing the MyCOI platform to manage all COIs ensuring all insurance is current and compliant with agreed subcontract
- Responsible for reviewing all COIs, endorsements, and policies to ensure compliance with contracts
- Send out Non-Compliance Finalized and Unregistered reports to Project Teams and Director of RM monthly for review with strategy for driving compliance
- Review Checklists weekly for new vendors and integration issues
- Obtain and issue Dellbrook/JKS COIs to comply with Owner contract requirements
- Request, track, and review Owner BR policies for compliance with the contract and communicate deficiencies to the Director of Risk Management
- Facilitate SDI and BR applications with insurance broker and Project Team
- Work with the project team to complete the Subcontractor Default Insurance application and track subcontractor prequalification at the project level
- Develop and maintain a relationship with MyCOI to ensure successful program use. Work with the Project Teams at the Job Level to ensure compliance and work through subcontractor non-compliance issues.
- Identify training needs for project teams for insurance purposes.Participating on project level Risk Management training
- Work with subcontractors and their brokers to obtain blanket insurance certifications, policies, and necessary endorsements
- Understand and interpret endorsements as required to ensure they comply with contract requirements
- Be a resource for project teams for all insurance related needs
Claims
- Work with the Field Safety Manager for all incidents that occur on assigned projects
- Implement and oversee claims management process on assigned projects
- Manage/track claims on assigned projects using claims spreadsheet regularly
- Work with Project Management to obtain supporting information to accurately track costs and information requested from adjusters. Work with insurance carriers to ensure they receive all requested information in a timely manner.
- Place subs on formal notice and track incoming notifications
- Set up incident review calls for applicable incidents
- Provide Monthly updates to Project Teams on status of claims
- Interact with broker and subcontractors for claim related issues
- Work with the Director of Risk Management to organize lawsuits as they come in/update legal calendar as needed (i.e. depositions, answers to interrogatories, discovery, etc.)
- Responsible for working with the project team to gather all documents necessary in the timeframe required for all discovery requests for the assigned projects
Prequalification
- Assist subs with prequalification process
- Provide project level and corporate level analysis of compliance for assigned projects
- Each Risk and Insurance Specialist will manage prequal at the job level.
- The Risk and Insurance Specialist will provide regular updates to the Project Teams on the status of subcontractor prequal.
Qualifications
- 5-7 years of experience in the insurance field
- Bachelor’s degree in risk related field preferred
- ARM, CRIS, CPCU, or other designation preferred
- Sound understanding of insurance process
- Ability to interpret insurance policies, endorsements, etc.
- Experience in the construction industry is preferred
- Excellent communication and organizational skills to effectively communicate with all levels of the company, as well as subcontractors and Owners
- Thorough working knowledge of MS Word and Excel
- Willing to continually learn and stay current with the insurance industry trends
Job Description
Overview
Accounting Manager & Executive Assistant (QuickBooks Online / E-Commerce)
Company Overview
Rule Supplements and Rule Sheep are fast-growing, founder-led companies operating in e-commerce, wholesale, agriculture, advanced reproductive technologies, and livestock sectors scaling toward $10M+ revenue. Our brands are built on performance, presentation, discipline, and long-term thinking — chess, not checkers.
We're looking for a highly organized, trustworthy, detail-driven professional to take full ownership of our QuickBooks Online accounting systems while also serving as an Executive Assistant to the owner for full office management.
Position Summary
This role combines hands-on accounting leadership with executive support. You will manage daily accounting operations across multiple entities and platforms, ensure clean books, accurate reporting, and smooth integrations — while also supporting the owner with scheduling, coordination, and administrative tasks, vendor supply ordering, purchase orders and tracking logistics.
Core Accounting Responsibilities
QuickBooks Online Ownership
* Own and maintain QuickBooks Online for:
* Rule Supplements
* Rule Sheep
* Chart of accounts setup and maintenance
* Monthly close, reconciliations, and financial accuracy
Integrations & Platforms
Manage and reconcile integrations from:
* Shopify
* Stripe
* MyWorks
* Credit cards & bank feeds
* Troubleshoot sync issues and ensure accurate data flow
Financial Operations
* Accounts payable & receivable
* Ordering and management of Inventory
* Invoicing (wholesale & intercompany)
* Expense categorization and cost tracking
* Payroll coordination thru Quickbooks Online (with CPA/payroll provider)
* Sales tax tracking and support
* Prepare clean monthly financials for CPA:
* P&L
* Balance Sheet
* Cash Flow
Reporting & Insights
* Weekly cash-flow awareness
* Gross margin tracking (products, channels, reps if applicable)
* Support budgeting and forecasting as we scale
Executive Assistant Responsibilities
* Manage owner's calendar, meetings, and priorities
* Coordinate calls, vendor orders, contractors, and advisors
* Organize documents, contracts, and digital files
* Handle follow-ups and task execution
* Act as a gatekeeper and force multiplier for the owner's time
Ideal Candidate Profile
You're likely a great fit if you:
* Have 3+ years of QuickBooks Online experience
* Have worked with e-commerce or multi-entity businesses
* Understand Shopify + Stripe accounting flows
* Are proactive, not reactive
* Can be trusted with sensitive financial and personal information
* Love clean systems, checklists, and accuracy
* Communicate clearly and professionally
* Enjoy working directly with a founder
Required Skills
* Quickbooks Online (advanced)
* E-commerce accounting experience
* Reconciliations & monthly close
* Strong Excel/Microsoft Package/Hubspot Skill
* Excellent organization and time management
* Confidentiality and discretion
Preferred (Nice to Have)
* MyWorks integration experience
* Inventory accounting familiarity
* Agriculture or manufacturing accounting exposure
* Experience supporting an executive/founder
* CPA firm or controller background
Position Details
* Type: Full-time (open to part-time transitioning to full-time)
* Location: Remote or hybrid (flexible for the right person)
* Compensation: Competitive, based on experience
* Growth Opportunity: This role can grow into an Executive Position with Bonus Pay based on performance.
Customs and Border Protection Officer (CBPO) NEW RECRUITMENT INCENTIVES! U.S.
Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, pride, and purpose are hallmarks of their daily mission of protecting America.
You will be part of the Department of Homeland Security workforce, protecting American interests and securing our nation.
If you are looking for a rewarding career with great pay, benefits, and job stability, now is the time to make your move.
DON'T FORGET TO CHECK OUT THE INCENTIVES – SEE SALARY SECTION BELOW As a Customs and Border Protection Officer (CBPO) , you will be part of our 60,000 workforce that strives to protect the American people by safeguarding our borders, deterring illicit activity, and enhancing the nation's economic prosperity.
Being a CBPO makes you a valuable member of the Federal Law Enforcement Officer (LEO) profession.
Typical assignments include: Enforcing customs, immigration, and agriculture laws and regulations.
Facilitating the flow of legitimate trade and travel.
Conducting inspections of individuals and conveyances.
Determining the admissibility of individuals for entry into the United States; and Preventing the illegal entry of individuals and prohibited goods and the smuggling of illegal drugs and other contraband.
Duty Locations – Incentives available for some locations You will be asked to provide your preference for one of the following mission-critical locations: Anchorage, AK; Douglas, Lukeville, Nogales and San Luis, AZ; Calexico, Otay Mesa, San Francisco, San Ysidro, and Tecate, CA; Washington, D.C.; Key West, Miami, and Orlando FL; Honolulu, HI; Chicago, IL; Calais, Eastport, Houlton, Jackman, Madawaska, Van Buren, and Vanceboro, ME; Detroit, Port Huron, and Sault Ste Marie, MI; Grand Portage and International Falls, MN; Raymond, Roosville, Sweetgrass, and Wild Horse, MT; Columbus and Santa Teresa, NM; Alexandria Bay, Champlain, Massena, Trout River, and Buffalo NY; Dunseith, Pembina, and Portal, ND; Brownsville, Dallas, Del Rio, El Paso, Hidalgo, Laredo, Presidio, Progreso and Houston, TX; Beecher Falls, Derby Line, Highgate Springs, Norton, and Richford, VT; Blaine, Oroville, and Sumas, WA.
The preference locations listed above are expected to have vacancies available in the future, however, if the duty locations do not have vacancies at the time of your final offer, you may be offered a duty location in another geographic location within the United States.
Locations offered are based on operational and mission requirements and critical agency hiring needs for entry-level CBPOs as determined by the CBP Office of Field Operations (OFO).
Salary – and Duty Location Recruitment Incentives – and Benefits Recruitment Incentive Newly appointed Customs and Border Protection Officers (as defined in 5 CFR 575.102 ) will be offered up to a $15,000 incentive per year, for a three-year service contract, in the following locations: Arizona: Douglas, Lukeville, Nogales, San Luis California: Calexico Hawaii: Honolulu Maine: Calais, Eastport, Houlton, Jackman, Madawaska, Van Buren, Vanceboro Michigan: Detroit, Port Huron, Sault Sainte Marie Minnesota: Grand Portage, International Falls Montana: Raymond, Sweetgrass New York: Alexandria Bay, Champlain, Massena, Trout River North Dakota: Dunseith, Portal Vermont: Beecher Falls, Derby Line, Highgate Springs, Norton, Richford Washington: Blaine, Oroville Recruitment Incentive Newly appointed Customs and Border Protection Officers (as defined in 5 CFR 575.102 ) will be offered up to a $15,000 incentive per year, for a four-year service contract, in the following locations: California: Otay Mesa, San Francisco, San Ysidro, Tecate Florida: Key West North Dakota: Pembina Annual Base Salary for newly appointed CBPOs varies as follows: GS-9 $61,111
- $124,443 per year Locality pay varies by duty location.
Note: A fully trained CBPO is eligible for up to $45,000 in overtime pay in addition to the starting salary.
Grade level eligibility and salaries vary depending upon background, including experience and education, and duty location of the opportunity.
This is a career ladder position with a grade level progression of GS-5, GS-7, GS-9, GS-11, and GS-12.
You will be eligible for a promotion to the next higher grade level (without re-applying) once you successfully complete 52 weeks in each grade level.
Promotions are at the discretion of the agency.
Officers are eligible to select from an array of federal employment benefits that include health, dental and other insurance plans, a generous annual and sick leave program, and participation in the Thrift Savings Plan, a retirement plan akin to a traditional and ROTH 401(k) offering.
Qualifications: You qualify for the GS-9 grade level in one of the following ways: experience, education, or a combination of both.
Experience: A minimum of one (1) year of specialized experience equivalent to at least the next lower grade level that includes: Detaining suspected violators of federal, state, or local laws and/or arresting violators using the proper law enforcement methods.
Enforcing the laws and regulations relating to importing, exporting, and/or international shipping to and from the United States.
Utilizing intelligence techniques and behavior analysis to identify potential threats and perform risk assessments for violations of laws and threats to national security.
Conducting interviews in a law enforcement capacity for the purposes of gaining information from suspected violators of laws to determine the appropriate course of action.
The above experience will be applied in connection with the following: Ability to make rapid, accurate judgments and decisions with respect to the application of the regulations, instructions, and procedures for importing and exporting merchandise to and from the United States; or enforcement and administration of laws relating to the right of persons to enter, reside in or depart from the United States, Guam, Puerto Rico, and the U.S.
Virgin Islands.
Education Substitution: A master's (or higher) degree, or two or more years of progressively higher-level graduate education leading to such a degree, or an LL.B.
or J.D.
from an accredited college or university; OR Combination of Experience and Education: A combination of specialized experience AND successfully completed graduate-level education.
This will be calculated using your resume and official or unofficial transcripts submitted with your application.
Other Requirements: Citizenship : You must be a U.S.
Citizen to apply for this position.
Residency : You must have had primary U.S.
residency (includes protectorates as declared under international law) for at least three (3) of the last five (5) years.
Age Restriction : In accordance with Public Law 100-238, this position is covered under law enforcement retirement provisions.
Candidates must be referred for selection to the Customs and Border Protection Officer position before reaching their 40th birthday in accordance with Department of Homeland Security Directive 251-03.
The age restriction may not apply if you are currently serving or have previously served in a federal civilian law enforcement (non-military) position covered by Title 5 U.S.C.
8336(c) or Title 5 U.S.C.
8412(d).
Veterans' Preference : You may also be eligible for an excepted service Veterans Recruitment Appointment (VRA).
The age restriction does not apply if you are Veterans' Preference eligible.
Formal Training : You will be required to complete a paid pre-academy orientation for approximately two (2) weeks at your home port.
You will then attend a 101-day training program – CBP Field Operations Academy – conducted at the Federal Law Enforcement Training Center (FLETC) located in Glynco, GA.
This training consists of basic law enforcement skills, immigration laws, firearms training, examination of cargo/bags/merchandise, physical fitness, etc.
Candidates assigned to the southern border, Miami, or Puerto Rico duty locations must attend and pass an online Spanish training program, which will be completed at their home port.
Successful completion of the Academy is required for this position .
How to Apply: Click the Apply button on this site.
You will be linked to the CBP Talent Network page.
For Position of Interest , select Customs and Border Protection Officer.
You'll then receive a link(s) to the CBPO JOA(s) on USAJOBS to complete your application.
Be certain to review ALL details of the job opportunity announcement and follow all instructions in the application process, including items (resume, transcripts, etc.) to submit.
You will be evaluated based on your resume, supporting documents, and the CBPO Entrance Exam.
As a subscriber to the CBP Talent Network, you'll receive monthly emails with information about webinars, career expos, and future opportunities with OFO and CBP.
Customs and Border Protection Officer (CBPO) NEW RECRUITMENT INCENTIVES! U.S.
Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, pride, and purpose are hallmarks of their daily mission of protecting America.
You will be part of the Department of Homeland Security workforce, protecting American interests and securing our nation.
If you are looking for a rewarding career with great pay, benefits, and job stability, now is the time to make your move.
DON'T FORGET TO CHECK OUT THE INCENTIVES – SEE SALARY SECTION BELOW As a Customs and Border Protection Officer (CBPO) , you will be part of our 60,000 workforce that strives to protect the American people by safeguarding our borders, deterring illicit activity, and enhancing the nation's economic prosperity.
Being a CBPO makes you a valuable member of the Federal Law Enforcement Officer (LEO) profession.
Typical assignments include: Enforcing customs, immigration, and agriculture laws and regulations.
Facilitating the flow of legitimate trade and travel.
Conducting inspections of individuals and conveyances.
Determining the admissibility of individuals for entry into the United States.
Preventing the illegal entry of individuals and prohibited goods and the smuggling of illegal drugs and other contraband.
Duty Locations – Incentives available for some locations You will be asked to provide your preference for one of the following mission-critical locations: Anchorage, AK; Douglas, Lukeville, Nogales and San Luis, AZ; Calexico, Otay Mesa, San Francisco, San Ysidro, and Tecate, CA; Washington, D.C.; Key West, Miami, and Orlando FL; Honolulu, HI; Chicago, IL; Calais, Eastport, Houlton, Jackman, Madawaska, Van Buren, and Vanceboro, ME; Detroit, Port Huron, and Sault Ste Marie, MI; Grand Portage and International Falls, MN; Raymond, Roosville, Sweetgrass, and Wild Horse, MT; Columbus and Santa Teresa, NM; Alexandria Bay, Champlain, Massena, Trout River, and Buffalo NY; Dunseith, Pembina, and Portal, ND; Brownsville, Dallas, Del Rio, El Paso, Hidalgo, Laredo, Presidio, Progreso and Houston, TX; Beecher Falls, Derby Line, Highgate Springs, Norton, and Richford, VT; Blaine, Oroville, and Sumas, WA.
The preference locations listed above are expected to have vacancies available in the future, however, if the duty locations do not have vacancies at the time of your final offer, you may be offered a duty location in another geographic location within the United States.
Locations offered are based on operational and mission requirements and critical agency hiring needs for entry-level CBPOs as determined by the CBP Office of Field Operations (OFO).
Salary – and Duty Location Recruitment Incentives – and Benefits Recruitment Incentive Newly appointed Customs and Border Protection Officers (as defined in 5 CFR 575.102 ) will be offered up to a $15,000 incentive per year, for a three-year service contract, in the following locations: Arizona: Douglas, Lukeville, Nogales, San Luis California: Calexico Hawaii: Honolulu Maine: Calais, Eastport, Houlton, Jackman, Madawaska, Van Buren, Vanceboro Michigan: Detroit, Port Huron, Sault Sainte Marie Minnesota: Grand Portage, International Falls Montana: Raymond, Sweetgrass New York: Alexandria Bay, Champlain, Massena, Trout River North Dakota: Dunseith, Portal Vermont: Beecher Falls, Derby Line, Highgate Springs, Norton, Richford Washington: Blaine, Oroville Recruitment Incentive Newly appointed Customs and Border Protection Officers (as defined in 5 CFR 575.102 ) will be offered up to a $15,000 incentive per year, for a four-year service contract, in the following locations: California: Otay Mesa, San Francisco, San Ysidro, Tecate Florida: Key West North Dakota: Pembina Annual Base Salary for newly appointed CBPOs varies as follows: GS-5 and GS-7 $40,332
- $109,952 per year Locality pay varies by duty location.
Note: A fully trained CBPO is eligible for up to $45,000 in overtime pay in addition to the starting salary.
Grade level eligibility and salaries vary depending upon background, including experience and education, and duty location of the opportunity.
This is a career ladder position with a grade level progression of GS-5, GS-7, GS-9, GS-11, and GS-12.
You will be eligible for a promotion to the next higher grade level (without re-applying) once you successfully complete 52 weeks in each grade level.
Promotions are at the discretion of the agency.
Officers are eligible to select from an array of federal employment benefits that include health, dental and other insurance plans, a generous annual and sick leave program, and participation in the Thrift Savings Plan, a retirement plan akin to a traditional and ROTH 401(k) offering.
Qualifications: You qualify for the GS-5 grade level if you possess one of the following: Experience: A minimum of three (3) years full-time general work experience that demonstrates the ability to meet and deal with people and the ability to learn and be able to apply a body of facts; OR Education Substitution: A bachelor's degree or successful completion of a full four (4)-year course of study in any field leading to a bachelor's degree from an accredited college or university; OR Combination of Experience and Education: A combination of successfully completed college education AND general work experience.
This will be calculated using your resume and official or unofficial college transcripts submitted with your application.
You qualify for the GS-7 grade level if you possess one of the following: Experience: A minimum of one (1) year of specialized full-time work experience equivalent to at least the next lower grade level that includes: Performing physical inspections of people, documents or goods for criminal activity, fraud, and/or illegal operations.
Utilizing observational techniques, evaluating facts, and reviewing documentation while applying Federal, State, or local laws and regulations.
Making determinations in compliance with laws and regulations that may lead to arrests, seizure of property, fines, and/or penalties based on findings.
OR for the GS-7 grade level: Education Substitution: A bachelor's degree with Superior Academic Achievement based on (1) class standing, (2) grade-point average (3.0 or higher), or (3) honor society membership; OR one (1) full year of graduate-level education.
This education must demonstrate the knowledge, skills, and abilities necessary to do the work; OR Combination of Experience and Education: A combination of specialized work experience equivalent to the next lower grade level AND graduate level education from an accredited college or university.
This will be calculated using your resume and official or unofficial transcripts submitted with your application.
If you have previous or current law enforcement or military law enforcement experience , you may qualify at the GS-9 grade level.
See the GS-9 Job Opportunity Announcement (JOAs) at USAJOBS, the federal government's official employment site to determine if you qualify.
Other Requirements: Citizenship : You must be a U.S.
Citizen to apply for this position.
Residency : You must have had primary U.S.
residency (includes protectorates as declared under international law) for at least three (3) of the last five (5) years.
Age Restriction : In accordance with Public Law 100-238, this position is covered under law enforcement retirement provisions.
Candidates must be referred for selection to the Customs and Border Protection Officer position before reaching their 40th birthday in accordance with Department of Homeland Security Directive 251-03.
The age restriction may not apply if you are currently serving or have previously served in a federal civilian law enforcement (non-military) position covered by Title 5 U.S.C.
8336(c) or Title 5 U.S.C.
8412(d).
Veterans' Preference : You may also be eligible for an excepted service Veterans Recruitment Appointment (VRA).
The age restriction does not apply if you are Veterans' Preference eligible.
Formal Training : You will be required to complete a paid pre-academy orientation for approximately two (2) weeks at your home port.
You will then attend a 101-day training program – CBP Field Operations Academy – conducted at the Federal Law Enforcement Training Center (FLETC) located in Glynco, GA.
This training consists of basic law enforcement skills, immigration laws, firearms training, examination of cargo/bags/merchandise, physical fitness, etc.
Candidates assigned to the southern border, Miami, or Puerto Rico duty locations must attend and pass an online Spanish training program, which will be completed at their home port.
Successful completion of the Academy is required for this position .
How to Apply: Click the Apply button on this site.
You will be linked to the CBP Talent Network page.
For Position of Interest , select Customs and Border Protection Officer.
You'll then receive a link(s) to the CBPO JOA(s) on USAJOBS to complete your application.
Be certain to review ALL details of the job opportunity announcement and follow all instructions in the application process, including items (resume, transcripts, etc.) to submit.
You will be evaluated based on your resume, supporting documents, and the CBPO Entrance Exam.
As a subscriber to the CBP Talent Network, you'll receive monthly emails with information about webinars, career expos, and future opportunities with OFO and CBP.
NEW RECRUITMENT AND RETENTION INCENTIVES! Air and Marine Operations (AMO), a component of U.S.
Customs and Border Protection (CBP) offers those with Merchant Mariner Credentials the exceptional opportunity of a career in law enforcement working with an elite team of highly trained professionals whose camaraderie, pride, and purpose are hallmarks of their daily mission protecting America.
If you're looking for an exciting and rewarding job that also provides great pay, benefits, and job stability, now is the time to make your move: become a Marine Interdiction Agent .
AMO is actively seeking applicants to fill full-time security-based positions with the nation's largest law enforcement organization charged with maintaining the security of our national borders while facilitating lawful international travel and trade.
DON'T FORGET TO CHECK OUT THE INCENTIVES – SEE SALARY SECTION BELOW! Salary and Benefits Begin your career as a Marine Interdiction Agent (MIA) and make up to $73,939–$96,116 per year based on your qualifications for the GS-11 grade level and possible extra compensation based on your duty location.
Recruitment Incentive: New hires that are eligible may receive a one-time Recruitment Incentive payout of $10,000 after completing Federal Law Enforcement Training Academy (FLETC) (1 year service agreement will need to be completed) (Recruitment Incentive is only available to new Federal employees as described in 5 CFR 575.102.
Eligibility will be determined by Human Resources.) Example annual compensation for the first three years at our CAMB and subordinates new-hire locations (RUS LEAP 25% Retention Incentive).
GS-11 1st year annual pay
- $102,424 GS-12 2nd or 3rd year annual pay
- $132,931 GS-13 3rd year of annual pay
- $158,075 Example annual compensation for the first three years at our Key West, Key Largo, and Marathon, FL new-hire locations (Locality Salary Table LEAP 25% Retention Incentive) GS-11 1st year annual pay
- $108,431 GS-12 2nd or 3rd year annual pay
- $141,575 GS-13 3rd year of annual pay
- $168,352 Example annual compensation for the first three years at our Long Beach, CA new-hire locations (Locality Salary Table LEAP 25% Retention Incentive) GS-11 1st year annual pay
- $107,749 GS-12 2nd or 3rd year annual pay
- $154,974 GS-13 3rd year of annual pay
- $184,285 This career ladder position has a grade level progression of GS-11, GS-12 and GS-13.
You may be eligible for a promotion to the next higher grade level automatically (without re-applying) once you complete 52-weeks at each grade level (with supervisor approval) and any additional training, licensing, and certification requirements.
Agents are eligible to select from an array of federal employment benefits that include health, dental and other insurance plans, a generous annual and sick leave program, and participation in the Thrift Savings Plan, a retirement plan akin to a traditional and ROTH 401(k) offering.
Recruitment Incentive (RI): Upon Entrance on Duty (EOD), you may be eligible to receive a Recruitment Incentive LEAP: Law Enforcement Availability Pay (25% Everyone) RI: Retention Incentive (25% for Caribbean Air and Marine Branch (CAMB) Locations, Key Largo, FL, Key West, FL, Marathon, FL and Long Beach, CA)
*Retention Incentive is contingent on eligibility.
Eligibility will be determined by Human Resources Duty Locations A duty location will be offered after successful completion of the pre-employment process.
The duty location listed in the final offer letter may include any geographic location within the Southwest Region, Southeast Region or Caribbean Air and Marine Branch.
Note: Your opportunity for final selection is increased based on your flexibility to Enter on Duty at priority duty location.
Current possible duty locations include: Southeast Region: Fort Lauderdale, Miami and Marathon, FL and CAMB: Fajardo, Mayaguez, Ponce, and San Juan PR; and Saint Thomas, VI Northern Region: Bellingham, WA Limited Duty Locations as of – 1 2/1/2025 Applying to this JOA does not guarantee any of the locations listed below will still be available once you've completed the pre-employment process.
Locations are offered based on the current needs of the service at that time.
Northern Region: Port Huron, MI Southeast Region: Houma, LA Southwest Region: San Diego, CA Duties and Responsibilities As a Marine Interdiction Agent, you will perform marine-based law enforcement operations for the detection, prevention, interdiction, and apprehension of terrorists, terrorist weapons, and other contraband and persons from illegally entering or attacking the United States.
Typical duties may include: Monitoring behavior patterns and activities of suspect persons, vehicles, or vessels believed to be engaged in illegal activities.
Interpreting radar data to calculate appropriate intercept while tracking vessels and people to a successful interdiction.
Searching persons, vessels, baggage, and cargo for contraband or weapons incidental to detention or arrest.
Collecting, refining, and analyzing strategic and tactical intelligence.
Qualifications This GS-11 grade level position has a selective factor: As a minimum qualification requirement all candidates must have a qualifying Merchant Mariner Credential.
See the U.S.
Coast Guard Issued Merchant Mariner Credentials (MMC) section that is listed below for qualifying capacities.
You qualify for the GS-11 grade level if you possess one (1) year of specialized experience equivalent to at least the next lower grade level, performing duties such as: Independently applying advanced skill in controlling/commanding law enforcement scenes to include conducting searches, making arrests, processing arrests and seizure of evidence and property.
Conducting investigative inquiries using various techniques, examining files and records, physical and documentary evidence to identify logical conclusions.
Utilizing cameras and other electronic high-tech surveillance equipment to gather evidence, collect, evaluate, and then preserve that physical and documentary evidence.
Highly skilled in writing comprehensive arrest, criminal and incident reports.
Assisting government or state attorneys in preparation for court cases or grand juries, testifies as a law enforcement officer in court proceedings, and administrative forums.
Considerable experience applying arrest authorities and constitutional law in various alleged criminal situations, or knowledge and experience of CBP laws, regulations, policies, legal precedent.
OR GS-11 Education Substitution for experience: A Ph.D.
or equivalent doctoral degree, three (3) full years of progressively higher-level graduate education leading to such a degree, or LL.M.
OR Combining Experience and Education: A combination of successfully completed post-bachelors' education (above) and experience.
This will be calculated using your resume and unofficial transcripts submitted with your application.
AND U.S.
Coast Guard Issued Merchant Mariner Credentials (MMC): You must submit a valid, legible copy of your Merchant Mariner Credential at time of application.
Your copies must include the expiration and capacity pages of your MMC.
Qualifying Capacities are Operator of Uninspected Passenger Vessel (OUPV), Mate of 200 gross tons or greater (Inland, Great Lakes, Near Coastal or Oceans), Chief Mate, Second Mate, and Third Mate Unlimited Oceans or Master of 25 GRT or greater (Inland, Great Lakes, Near Coastal or Oceans) OR An Accepted MMLD Application: You must submit proof an accepted MMLD application, for a MMC with a qualifying capacity, and a credential status that is in a positive standing.
It cannot be pending additional information for MMLD application process.
You must have your Official MMC Credential in hand at the time of scheduling and at assessment appointment.
NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible.
Please see the "Required Documents" section below for additional resume requirements.
Other Requirements Citizenship : You must be a U.S.
Citizen to apply for this position.
Residency : You must have had primary U.S.
residency (includes protectorates as declared under international law) for at least three of the last five years.
Age Requirement: In accordance with Public Law 100-238, this position is covered under law enforcement retirement provisions.
Candidates must be referred for selection to the Border Patrol Agent position before reaching their 40th birthday in accordance with Department of Homeland Security Directive 251-03.
The age restriction may not apply if you are currently serving or have previously served in a federal civilian law enforcement (non-military) position covered by Title 5 U.S.C.
8336(c) or Title 5 U.S.C.
8412(d).
AGE WAIVER: Creditable law enforcement officer service
- Covered by Title 5 U.S.C.
8336(c) or Title 5 U.S.C.
8412(d), or creditable service covered by Title 5 U.S.C.
8401(36) (as a Customs and Border Protection Officer) on or after July 6, 2008, may be applied toward the maximum age requirement.
This age restriction may not apply if you are currently serving in a federal civilian (not military) law enforcement position covered by Title 5 U.S.C.
8336(c) or Title 5 U.S.C.
8412(d).
Veterans' Preference Eligibility
- To ensure compliance with statutes pertaining to the appointment of preference eligible veterans as determined by the Merit Systems Protection Board in its decision Isabella v.
Dept of State, the maximum age for original appointment articulated above shall not apply to the hiring of individuals entitled to veterans' preference eligibility under 5 U.S.C.
3312.
You must submit proof of Veteran's Preference (DD-214 Member 4 Copy) at the time of application.
Training : This position has a training requirement.
You may be required to successfully complete the training requirement as a condition of employment.
Failure to successfully complete the required course(s) of training in accordance with CBP standards and policies will result in placement into either a former or different position, demotion, or separation as determined by management and appropriate procedures.
Travel Required: You may be expected to travel for this position based on operational needs.
How to Apply Click the Apply button on this site.
You will be linked to the CBP Talent Network registration page.
For Position of Interest select Air and Marine Operations (Marine Interdiction Agent (MIA)), then complete the pre-screening questions.
You'll then receive a link(s) to the MIA Job Opening Announcements (JOAs) on USAJOBS, the federal government's official employment site, to complete your application.
Be certain to review ALL details of the job opening announcement and follow all instructions in the application process.
As a subscriber to the CBP Talent Network, you'll receive monthly emails with information about webinars, career expos, and future opportunities with AMO and CBP.
NEW RECRUITMENT AND RETENTION INCENTIVES! Air and Marine Operations (AMO), a component of U.S.
Customs and Border Protection (CBP) offers those with Merchant Mariner Credentials the exceptional opportunity of a career in law enforcement working with an elite team of highly trained professionals whose camaraderie, pride, and purpose are hallmarks of their daily mission protecting America.
If you're looking for an exciting and rewarding job that also provides great pay, benefits, and job stability, now is the time to make your move: become a Marine Interdiction Agent .
AMO is actively seeking applicants to fill full-time security-based positions with the nation's largest law enforcement organization charged with maintaining the security of our national borders while facilitating lawful international travel and trade.
DON'T FORGET TO CHECK OUT THE INCENTIVES – SEE SALARY SECTION BELOW! Salary and Benefits Begin your career as a Marine Interdiction Agent (MIA) and make up to $73,939–$96,116 per year based on your qualifications for the GS-11 grade level and possible extra compensation based on your duty location.
Recruitment Incentive: New hires that are eligible may receive a one-time Recruitment Incentive payout of $10,000 after completing Federal Law Enforcement Training Academy (FLETC) (1 year service agreement will need to be completed) (Recruitment Incentive is only available to new Federal employees as described in 5 CFR 575.102.
Eligibility will be determined by Human Resources.) Example annual compensation for the first three years at our CAMB and subordinates new-hire locations (RUS LEAP 25% Retention Incentive).
GS-11 1st year annual pay
- $102,424 GS-12 2nd or 3rd year annual pay
- $132,931 GS-13 3rd year of annual pay
- $158,075 Example annual compensation for the first three years at our Key West, Key Largo, and Marathon, FL new-hire locations (Locality Salary Table LEAP 25% Retention Incentive) GS-11 1st year annual pay
- $108,431 GS-12 2nd or 3rd year annual pay
- $141,575 GS-13 3rd year of annual pay
- $168,352 Example annual compensation for the first three years at our Long Beach, CA new-hire locations (Locality Salary Table LEAP 25% Retention Incentive) GS-11 1st year annual pay
- $107,749 GS-12 2nd or 3rd year annual pay
- $154,974 GS-13 3rd year of annual pay
- $184,285 This career ladder position has a grade level progression of GS-11, GS-12 and GS-13.
You may be eligible for a promotion to the next higher grade level automatically (without re-applying) once you complete 52-weeks at each grade level (with supervisor approval) and any additional training, licensing, and certification requirements.
Agents are eligible to select from an array of federal employment benefits that include health, dental and other insurance plans, a generous annual and sick leave program, and participation in the Thrift Savings Plan, a retirement plan akin to a traditional and ROTH 401(k) offering.
Recruitment Incentive (RI): Upon Entrance on Duty (EOD), you may be eligible to receive a Recruitment Incentive LEAP: Law Enforcement Availability Pay (25% Everyone) RI: Retention Incentive (25% for Caribbean Air and Marine Branch (CAMB) Locations, Key Largo, FL, Key West, FL, Marathon, FL and Long Beach, CA)
*Retention Incentive is contingent on eligibility.
Eligibility will be determined by Human Resources Duty Locations A duty location will be offered after successful completion of the pre-employment process.
The duty location listed in the final offer letter may include any geographic location within the Southwest Region, Southeast Region or Caribbean Air and Marine Branch.
Note: Your opportunity for final selection is increased based on your flexibility to Enter on Duty at priority duty location.
Current possible duty locations include: Southeast Region: Fort Lauderdale, Miami and Marathon, FL and CAMB: Fajardo, Mayaguez, Ponce, and San Juan PR; and Saint Thomas, VI Northern Region: Bellingham, WA Limited Duty Locations as of – 1 2/1/2025 Applying to this JOA does not guarantee any of the locations listed below will still be available once you've completed the pre-employment process.
Locations are offered based on the current needs of the service at that time.
Northern Region: Port Huron, MI Southeast Region: Houma, LA Southwest Region: San Diego, CA Duties and Responsibilities As a Marine Interdiction Agent, you will perform marine-based law enforcement operations for the detection, prevention, interdiction, and apprehension of terrorists, terrorist weapons, and other contraband and persons from illegally entering or attacking the United States.
Typical duties may include: Monitoring behavior patterns and activities of suspect persons, vehicles, or vessels believed to be engaged in illegal activities.
Interpreting radar data to calculate appropriate intercept while tracking vessels and people to a successful interdiction.
Searching persons, vessels, baggage, and cargo for contraband or weapons incidental to detention or arrest.
Collecting, refining, and analyzing strategic and tactical intelligence.
Qualifications This GS-11 grade level position has a selective factor: As a minimum qualification requirement all candidates must have a qualifying Merchant Mariner Credential.
See the U.S.
Coast Guard Issued Merchant Mariner Credentials (MMC) section that is listed below for qualifying capacities.
You qualify for the GS-11 grade level if you possess one (1) year of specialized experience equivalent to at least the next lower grade level, performing duties such as: Independently applying advanced skill in controlling/commanding law enforcement scenes to include conducting searches, making arrests, processing arrests and seizure of evidence and property.
Conducting investigative inquiries using various techniques, examining files and records, physical and documentary evidence to identify logical conclusions.
Utilizing cameras and other electronic high-tech surveillance equipment to gather evidence, collect, evaluate, and then preserve that physical and documentary evidence.
Highly skilled in writing comprehensive arrest, criminal and incident reports.
Assisting government or state attorneys in preparation for court cases or grand juries, testifies as a law enforcement officer in court proceedings, and administrative forums.
Considerable experience applying arrest authorities and constitutional law in various alleged criminal situations, or knowledge and experience of CBP laws, regulations, policies, legal precedent.
OR GS-11 Education Substitution for experience: A Ph.D.
or equivalent doctoral degree, three (3) full years of progressively higher-level graduate education leading to such a degree, or LL.M.
OR Combining Experience and Education: A combination of successfully completed post-bachelors' education (above) and experience.
This will be calculated using your resume and unofficial transcripts submitted with your application.
AND U.S.
Coast Guard Issued Merchant Mariner Credentials (MMC): You must submit a valid, legible copy of your Merchant Mariner Credential at time of application.
Your copies must include the expiration and capacity pages of your MMC.
Qualifying Capacities are Operator of Uninspected Passenger Vessel (OUPV), Mate of 200 gross tons or greater (Inland, Great Lakes, Near Coastal or Oceans), Chief Mate, Second Mate, and Third Mate Unlimited Oceans or Master of 25 GRT or greater (Inland, Great Lakes, Near Coastal or Oceans) OR An Accepted MMLD Application: You must submit proof an accepted MMLD application, for a MMC with a qualifying capacity, and a credential status that is in a positive standing.
It cannot be pending additional information for MMLD application process.
You must have your Official MMC Credential in hand at the time of scheduling and at assessment appointment.
NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible.
Please see the "Required Documents" section below for additional resume requirements.
Other Requirements Citizenship : You must be a U.S.
Citizen to apply for this position.
Residency : You must have had primary U.S.
residency (includes protectorates as declared under international law) for at least three of the last five years.
Age Requirement: In accordance with Public Law 100-238, this position is covered under law enforcement retirement provisions.
Candidates must be referred for selection to the Border Patrol Agent position before reaching their 40th birthday in accordance with Department of Homeland Security Directive 251-03.
The age restriction may not apply if you are currently serving or have previously served in a federal civilian law enforcement (non-military) position covered by Title 5 U.S.C.
8336(c) or Title 5 U.S.C.
8412(d).
AGE WAIVER: Creditable law enforcement officer service
- Covered by Title 5 U.S.C.
8336(c) or Title 5 U.S.C.
8412(d), or creditable service covered by Title 5 U.S.C.
8401(36) (as a Customs and Border Protection Officer) on or after July 6, 2008, may be applied toward the maximum age requirement.
This age restriction may not apply if you are currently serving in a federal civilian (not military) law enforcement position covered by Title 5 U.S.C.
8336(c) or Title 5 U.S.C.
8412(d).
Veterans' Preference Eligibility
- To ensure compliance with statutes pertaining to the appointment of preference eligible veterans as determined by the Merit Systems Protection Board in its decision Isabella v.
Dept of State, the maximum age for original appointment articulated above shall not apply to the hiring of individuals entitled to veterans' preference eligibility under 5 U.S.C.
3312.
You must submit proof of Veteran's Preference (DD-214 Member 4 Copy) at the time of application.
Training : This position has a training requirement.
You may be required to successfully complete the training requirement as a condition of employment.
Failure to successfully complete the required course(s) of training in accordance with CBP standards and policies will result in placement into either a former or different position, demotion, or separation as determined by management and appropriate procedures.
Travel Required: You may be expected to travel for this position based on operational needs.
How to Apply Click the Apply button on this site.
You will be linked to the CBP Talent Network registration page.
For Position of Interest select Air and Marine Operations (Marine Interdiction Agent (MIA)), then complete the pre-screening questions.
You'll then receive a link(s) to the MIA Job Opening Announcements (JOAs) on USAJOBS, the federal government's official employment site, to complete your application.
Be certain to review ALL details of the job opening announcement and follow all instructions in the application process.
As a subscriber to the CBP Talent Network, you'll receive monthly emails with information about webinars, career expos, and future opportunities with AMO and CBP.
