Senior Document Controller Jobs in Usa

AARC Group is seeking a highly experienced Tax Attorney to join our growing R&D Tax Credit and Federal Tax Controversy practice in a Partner-Level leadership role. This opportunity is designed for a senior legal professional with deep expertise in IRC §41, IRC §174, and federal tax examinations, who is motivated to lead engagements, build a practice, and participate meaningfully in revenue generation.

This is not a technical back-office role. We are seeking a strategic legal leader who thinks like an IRS examiner, builds defensibility accordingly, and wants to help shape a nationally recognized tax controversy platform.

What You’ll Do

• Interpret and apply IRC §§41 and 174, Treasury Regulations, IRS guidance, and judicial precedent

• Lead IRS and state examinations, Appeals, and controversy strategy

• Draft and oversee audit-ready technical memoranda and legal opinions

• Develop IDR response frameworks and defensibility models

• Establish internal legal review and risk governance protocols

• Advise CFOs, Controllers, and engineering teams on defensible tax strategies

• Help expand AARC’s national tax controversy and R&D advisory platform

What We’re Looking For

• JD required; LL.M. in Tax preferred

• 7+ years of federal tax experience

• Strong R&D credit and/or tax controversy background

• Experience handling IRS audits, Appeals, or litigation support

• Entrepreneurial mindset with interest in practice development

• Ability to collaborate with CPAs, engineers, and technical professionals

Compensation & Partner-Level Economics

We offer an exceptional compensation package structured for senior talent, including:

• Competitive base salary

• Performance-based bonus structure

• Partner-level revenue participation on originated and managed engagements

• Leadership authority in shaping and scaling the practice

This role provides true revenue participation — not merely profit sharing — with significant upside for a motivated practice builder.

Why AARC?

AARC Group is an engineering-driven consulting firm with national reach and deep regulatory expertise. Our tax platform integrates legal defensibility with technical substance — built for scrutiny, not marketing.

If you are looking to step into a genuine partner-level platform with real economic participation and leadership authority, we welcome a confidential conversation.

Bill Watts at Robert Half is working with a growing national construction company who is looking to directly hire a Regional Controller to this long tenured team! This person provides financial leadership across a multi‑state construction region, ensuring accurate financial reporting, robust project/job costing, disciplined cash and WIP management, and strong internal controls. This role partners closely with Regional Operations, Project Executives, Controllers and Project Managers to drive profitability, improve forecast accuracy, manage risk, and support strategic growth.

Key Responsibilities

Project & Job Costing

• Own end‑to‑end job cost accounting: cost code structures, budget uploads, cost‑to‑complete, committed costs, and forecasting.
• Review project cost reports (labor, equipment, materials, subcontract, indirect) and lead monthly cost review meetings with PMs/Operations.
• Validate change orders (issued/received), ensuring scope alignment, pricing integrity, and timely revenue/cost recognition.
• Oversee labor productivity tracking (earned vs. actual hours), equipment utilization, and indirect allocation methodologies.
• Standardize cost controls across projects; ensure proper use of cost codes, work breakdown structures, and documentation.

WIP & Revenue Recognition

• Lead monthly WIP/POC process (percent‑complete) including EAC updates, margin fade analysis, and risk/opportunity registers.
• Ensure GAAP/ASC 606 compliance for revenue recognition, contract assets/liabilities, and variable consideration.
• Prepare and present WIP schedules, backlog analysis, and margin bridges for executive review.

Financial Close, Reporting & Audit

• Own the regional month‑end close (journal entries, accruals, intercompany, account reconciliations) and deliver timely, accurate financials.
• Produce dashboards: regional P&L, divisional/project profitability, SG&A, cash flow, DSO/DPO/working capital KPIs.
• Coordinate external audits, internal controls testing, and SOX/compliance (if applicable).
• Maintain a clean balance sheet (retentions, contract assets/liabilities, inventory, fixed assets, prepaids, leases).

Cash, Billing & Collections

• Oversee billing cycles (schedule of values, T&M, unit price), lien waivers, and retainage tracking.
• Partner with PMs to improve billing timeliness/accuracy, aged A/R, and change order billings; resolve disputes.
• Forecast cash flow at project and regional levels; manage vendor terms and DPO to optimize working capital.

Subcontractor/Vendor Compliance & Risk

• Ensure subcontractor compliance (COIs, bonds, W‑9, prequal, waivers) and monitor exposure to at‑risk subs.
• Support procurement with purchase commitments, price locks, and material escalation clauses.
• Partner with Legal/Operations to manage claims, disputes, and closeout.

Systems, Process & Team Leadership

• Lead continuous improvement across ERP, field tools, timekeeping, and procure‑to‑pay.
• Mentor and develop regional accounting staff; ensure cross‑training, clear RACI, and scalable processes.
• Champion data integrity and field‑to‑finance alignment (PMIS ↔ ERP) with standardized SOPs.
• Implement internal controls for cash disbursements, approvals, and asset safeguarding.

Required Qualifications

• Bachelor’s in Accounting, Finance, or related field; CPA or CMA preferred.
• 7+ years progressive accounting/finance experience, with 3+ years in construction (commercial, heavy civil, utilities, or industrial) highly preferred.
• Strong command of job costing, WIP/percentage‑completion revenue recognition, and change order accounting.
• Hands‑on experience with large ERPs and advanced Excel/BI.
• Proven leadership of multi‑site teams; excellent communication with Operations/PMs.
• Demonstrated success improving close cycles, forecast accuracy, and working capital.

Preferred Experience

• Union and certified payroll preferred.
• Heavy equipment costing, owned fleet charge‑out rates, and utilization analytics.
• JV and joint‑check administration; bonded projects.
• Multi‑entity, multi‑state tax considerations (sales/use, property, contractor’s tax).
• Power user of Power BI/Tableau; experience implementing ERP/PMIS integrations.

Core Competencies

• Operational Partnership: Collaborates with PMs/Operations; converts data into decisions.
• Ownership & Urgency: Meets deadlines, anticipates issues, resolves blockers.
• Process Improvement: Standardizes workflows; strengthens controls and visibility.
• Leadership & Communication: Develops talent; clear executive and field communication.
• Risk Management: Identifies margin fade, scope creep, unapproved change exposure.

Key Performance Indicators (KPIs)

• WIP Accuracy: Variance between WIP forecast and actuals; margin fade/improvement.
• Close Cycle Time: Days to close; % on‑time/accurate reconciliations.
• Billing & Collections: DSO, % current A/R, retainage aging, CO turnaround time.
• Cash & WC: Cash forecast variance, DPO/DSO/CCC improvements.
• Project Costing Discipline: % projects with timely EAC updates, CO documentation quality, % field timesheets approved on time.
• Audit & Controls: Deficiency rate, timely remediation, policy adherence.

Date Posted:

Country:

Location:

Position Role Type:

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

Security Clearance Type:

Security Clearance Status:

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world.

The Software organization develops software applications, including integration and test on missiles, launchers, radars, naval systems, fire control and other complex systems. Our precision software and firmware integrate operating systems, device drivers, networking, and control software to bring together sensor, guidance, and flight control processing features to complete the mission. The Software org is made up of several Centers located across the country, responsible for all aspects of the software development lifecycle. Our 4000+ software engineers design, develop, and build innovative solutions for our customers. Join our fast-paced agile teams on the leading edge of technology. 

As part of the Software Engineering Directorate’s (SWE) Effectors Center (EC) team, you will be an integral part of helping Raytheon further our vision to be the global leader in core and next-generation weapon and security solutions. By any measure, Raytheon is an exciting and rewarding place to work. We pride ourselves on developing mission-driven, world-class talent. The result is a workforce that takes pride in the company and consistently delivers superior solutions.

Our Senior Embedded Real-Time Software Developer/Integrator is a technical position that works in an Integrated Product Team (IPT) environment to architect, design, implement, test, debug, and deploy Software for Firmware (FPGA) and Hardware solutions that meet current and next generation autonomous avionics systems’ needs. Working with a cross-discipline team, the candidate must have experience developing, testing, and integrating software for edge or embedded devices and/or subsystems (like telecom, medical, IoT, automotive, or robotics) where hardware operation, time critical function, functional reliability, mission assurance, and safety might be major concerns.

The successful candidate will work with Product Owners, Chief Engineers, Management and other IPT members using Lean and/or Agile practices to ensure that embedded software is designed and developed to reliably operate toward the intended functions.

This position is within the Effectors Center of the Software organization, and is an onsite role located in Tucson, AZ.

What You Will Do

• Architecting, designing, implementing, testing, and debugging integrated embedded real-time software within heterogenous systems composed of firmware and hardware.

• Working within a cross-discipline team to define, refine, and improve product concept, implementation, testability, and guaranteed, measurable quality.

• Teaching, coaching, and mentoring less experienced staff.

• Contributing to proposals as well as preliminary and critical design reviews.

• Ability to obtain program access.

What You Will Learn

• Working across a product line in collaboration with other teams.

Qualifications You Must Have

• Typically requires a degree in Science, Technology, Engineering or Mathematics (STEM) and a minimum of 5 years of prior relevant experience.

• Experience including at least two of the following: Embedded C++ Software, Embedded Software Security, Software Architecture Design and Implementation.

• Experience using embedded Real Time Operating Systems (RTOS) (e.g., Green Hills, Integrity, Wind River VxWorks, Linux, etc.)

• Experience developing complex systems involving the integration of hardware, firmware, and software

• Active and transferrable Secret U.S. government issued security clearance is required prior to start date with the ability to obtain program access after start .

Qualifications We Prefer

• Familiarity with reading electrical schematics and relating it to software function

• Familiarity with reading firmware source like VHDL or Verilog

• Familiarity with assembly language in at least one processor/controller family

• Experience using lab instruments like power-supplies, digital multi-meters, oscilloscopes, and logic analyzers

• Experience with developing device drivers for bare-metal and/or OS applications

What We Offer

• Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Safety, Trust, Respect, Accountability, Collaboration, and Innovation.

• Relocation Offered Based On Eligibility

Learn More & Apply Now!

Please consider the following role type definition as you apply for this role:

• Onsite : Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

Clearance Information: This position requires a security clearance. DCSA Consolidated Adjudication Services (DCSA CAS) , an agency of the Department of Defense, handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here:  

Location Information: This position is onsite at our campus in beautiful Tucson, AZ. Tucson has a friendly, caring, and laid-back atmosphere, combined with the innovation and energy of a metropolitan region, and recognized as one of America’s 10 Best Small Cities. Surrounded by beautiful mountains, colorful Sonoran Desert landscape and majestic saguaro cacti, Tucson is blessed with some of nature’s best work. Tucson is known for its bright blue skies, and with more than 310 sunny days per year, Tucson’s fantastic weather lets residents enjoy the outdoors year-round.

Virtual Fly Over City of Tucson & Community, YouTube Video Links

• “Raytheon In Tucson”:

• “Tucson is Awesome”:

• “Winter in Tucson”:

#TucsonSoftware

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

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Controller - Real Estate Asset Management & Strategic Advisory Firm - Fully Remote - $160k-$180k + B

The Firm:

A privately backed Real Estate Asset Management & Strategic Advisory Firm with a diversified, multi-state commercial portfolio is expanding its finance function. The firm operates at the intersection of asset management, investment oversight, and strategic advisory, partnering closely with ownership groups, lenders, and institutional stakeholders.

Led by seasoned real estate principals with deep experience across office, retail, mixed-use, and other asset classes, the organization combines institutional discipline with an agile, high-accountability culture.

This is a remote position with a preference for candidates within commuting distance to New York City for periodic in-person collaboration.

The Role:

The Controller will serve as a key finance partner supporting portfolio performance, capital oversight, and ownership reporting across a national portfolio.

This is not a traditional property accounting role. Instead, this position bridges property-level financial review with investment-level analysis, debt oversight, and portfolio reporting. The right candidate will be comfortable operating independently, interacting with asset management and capital partners, and strengthening financial processes in a lean environment.

You will work cross-functionally with asset management, third-party property managers, lenders, and external accounting providers to ensure accurate reporting, disciplined cash management, and clear financial visibility across assets.

Responsibilities:

Portfolio & Property Financial Oversight

• Review monthly and quarterly property financial packages prepared by third-party managers
• Analyze operating statements, balance sheets, cash flow, general ledger activity, and variance reporting
• Monitor portfolio-level performance metrics and support business plan tracking
• Identify reporting inconsistencies and partner with property managers to improve accuracy and timeliness

Capital & Debt Management

• Track lender reporting requirements and debt covenant compliance
• Review debt service calculations, reserve activity, and capital expenditure funding
• Support refinancing and recapitalization initiatives, including financial analysis and data coordination
• Assist with capital planning and cash forecasting across assets

Ownership & Investment Reporting

• Support preparation of ownership-level and partnership financial reporting
• Track capital contributions, distributions, and member loan activity
• Coordinate with external auditors and tax providers to ensure timely and accurate deliverables
• Assist in preparing consolidated portfolio reporting for internal and external stakeholders

Process & Infrastructure Enhancement

• Strengthen internal reporting frameworks and financial controls
• Improve coordination between asset management, property managers, and external accounting partners
• Contribute to the development of scalable financial workflows as the platform grows
• Provide ad hoc financial analysis to support investment and asset-level decision-making

Qualifications:

• 7–10+ years of commercial real estate accounting or portfolio finance experience
• Strong understanding of property-level reporting and ownership/entity structures
• Experience working alongside asset management teams and interfacing with lenders
• Exposure to debt compliance, refinancing, or capital planning initiatives preferred
• Comfortable operating in a lean, high-responsibility environment
• Detail-oriented, analytical, and proactive
• Able to work independently while collaborating cross-functionally
• NYC-based or within commuting distance for periodic meetings preferred

Base Salary: $160k- $180k plus bonus

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

Please send your resume for immediate consideration to:

If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

Advice Personnel

*Celebrating over 40 years as one of the premier search/staffing firms serving the New York metropolitan area*

Accounting Controller – Anchor Construction & Management

Position Summary

The Accounting Controller is responsible for overseeing all financial and accounting operations of the construction company, ensuring accurate reporting, compliance, cost control, and strong internal controls. This role manages project accounting, financial reporting, cash flow, and supports executive management with strategic financial insights.

Key Responsibilities

Financial Management & Reporting

• Oversee preparation of monthly, quarterly, and annual financial statements.
• Ensure compliance with GAAP and industry-specific accounting standards.
• Manage general ledger, chart of accounts, and closing processes.
• Prepare job cost reports and profitability analyses.
• Monitor financial performance and variances against budgets.
• Be able to manage and oversee multiple entities

Construction & Project Accounting

• Manage job cost accounting, including labor, materials, equipment, and subcontractors.
• Oversee percentage-of-completion and completed-contract accounting methods.
• Review work-in-progress (WIP) schedules and ensure accuracy.
• Track retainage, billings, and contract modifications (change orders).
• Coordinate project cost forecasting and margin analysis.
• Have an understanding of AIA progress billings and contracts

Accounts & Cash Management

• Oversee accounts payable, accounts receivable, and payroll.
• Manage progress billing, lien waivers, and collections.
• Monitor cash flow and working capital requirements.
• Manage banking relationships and credit facilities.

Budgeting & Forecasting

• Lead annual budgeting and periodic forecasting processes.
• Analyze cost trends and recommend cost-control measures.
• Support project managers with financial planning.
• Assist in long-term financial strategy.

Internal Controls & Compliance

• Develop and maintain accounting policies and procedures.
• Ensure compliance with tax, labor, and regulatory requirements.
• Coordinate audits and external reviews.
• Manage insurance, bonding, and compliance reporting.

Team Leadership

• Supervise accounting and finance staff.
• Provide training and professional development.
• Establish performance standards and workflows.
• Promote accuracy, efficiency, and accountability.

Systems & Process Improvement

• Oversee construction accounting software and ERP systems.
• Improve financial workflows and automation.
• Ensure data integrity and reporting reliability.
• Lead system implementations or upgrades when needed.

Qualifications

Education & Certification

• Bachelor’s degree in Accounting, Finance, or related field (required).
• CPA, CMA, or equivalent certification (preferred).

Experience

• 7+ years of accounting experience, preferably in construction.
• 3+ years in a management or supervisory role.
• Strong background in job cost accounting and WIP reporting.
• Experience with multi-project environments.

Technical Skills

• Proficiency in construction accounting software (e.g., Sage, QuickBooks, Viewpoint, Procore, CMiC).
• Advanced Excel skills.

Date Posted:

Country:

Location:

Position Role Type:

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

Security Clearance Type:

Security Clearance Status:

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough, meaningful problems that create a safer, more secure world.

The Effector Analog and Power Department is responsible for the development, from concept to integration, of Telemetry and Flight Termination products; power systems from all up round to the lowest level power regulation; servo electronics supporting all mechanical motion in our products and low noise mixed signal electronics that provides the analog to digital interface to our front-end sensors. Each of these products generally operate in lower power and voltage ranges less than 10kW and 1000V.

What You Will Do

• Design, analyze, simulate, test, and document power conversion (and related analog) circuitry. This circuitry will dominantly involve non-isolated and isolated switch mode power converters and linear converters. Main emphasis is on board-mounted power end use applications.
• Architect at the power system level.
• See circuit card and stack development through its design phases, from requirements definition through initial integration testing. Includes leading large teams and defining schedules and system level tasking for designs.
• Guide ECAD drafters and junior engineers through layout and routing activities. Define layer stackup definitions. Act as an expert regarding creepage and clearance.
• Lead large teams to success with schedule, budget, and technical execution.
• Engage in personal technical growth and facilitate technical growth in peers and junior engineers. Drive the capture of opportunities needed to mature the organization on the technical front.

Qualifications You Must Have

• Bachelor's in Science, Technology, Engineering, or Mathematics (STEM) and 10 years of prior relevant experience
• Design, analysis, test, and/or simulation experience with linear converters, and familiarity with all the following non-isolated converter topologies: buck, boost, buck-boost.
• Professional design, analysis, and simulation experience with at least one of the following isolated converter topologies: flyback, half-bridge, full-bridge, forward, push-pull, resonant.
• Experience with EMI Filter design, transformer or inductor design, analysis, test, and/or simulation considerations in power electronics circuits.
• Analog electronics design, including the following: FETs/BJTs, op-amp, high/low/band pass filters, clock/data termination, and comparator circuits.

Qualifications We Prefer

• Advanced degree in Electrical Engineering
• Understanding of switching converter control techniques and modes such as voltage mode, peak and average current modes, their advantages and disadvantages. Conceptual familiarity and experience must include stability.
• Experience leading large teams (formally or informally), and experience working with other team leads toward a larger goal.
• Exposure to managing customer relationships.
• Experience communicating and documenting technical topics at the small and large team level and experience presenting to upper levels of management.
• Experience conducting trade studies relating to power electronics architecture at the circuit card stack level.
• Experience guiding drafters through the ECAD process, including the layout and routing concerns specific to non-isolated and isolated power electronics.
• Experience Utilizing and creating electrical design specifications. Should have exposure to requirements definition early in the design cycle.
• Experience designing at the power system level to meet concerns of adjacent disciplines, such as thermal, structural, mechanical, reliability, and quality.
• Experience with Texas Instruments C-2000 family of microcontrollers, Microchip PIC controllers, VHDL, or real time operating systems.
• Experience with using CAN-bus, UART, and/or RS-422.

What We Offer

• Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Accountability, Collaboration, and Innovation.
• Work Schedule: 9/80 schedule (every other Friday off)
• Relocation Eligibility: This position is eligible for relocation

Learn More & Apply Now!

• Please consider the following role type definition as you apply for this role.
  • Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.
• This position requires a security clearance. DCSA Consolidated Adjudication Services (DCSA CAS), an agency of the Department of Defense, handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here: , AZ: ,-az-location

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.

Privacy Policy and Terms:

Click on this link to read the Policy and Terms

Job Summary

Responsible for developing, monitoring, and implementign moderately complex tactical and strategic initiatives/projects in the Supply Chain area.

Essential Duties and Responsibilies

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.

• Partners with Project Managers, Cost Controllers, and Schedulers to manage master service agreements for the purchase of Goods & Services. This includes vendor interface, negotiation, legal integration, and executing an approvals process for contracts on a daily basis
• Implements various corporate and group sourcing programs to support the achievement of group cost reduction goals.
• conducts detailed and complex analysis of supplier spend and other procurment metrics
• Manages and develops moderately complex reporting tools to aid in the analysis of sourcing by supplier spend
• supports field communications and training support for all related supply chain programs
• facilities procurement scorecard process on initiatives such as: Supplier count reduction, contract compliance, and cost reduction
• Facilities RFI/RFQ process for RNG project equipment and/or services
• Evaluates suppliers by analysing prices, shipping speeds, product quality, and vetting potential candidates
• Establishes and manages supply chain KPI process
• Generates reports on cost analysis, vendor SLAs, compliance and other KPIs
• Manages eqipment logistics coordination and execution with project managers, carriers, and 3PL brokers

Qualifications

Education and Experience

• Bachelors dgree in Supply Chain, Business Administration, or similar area of study
• Experiece: Minimum of 15 years of prior work experienece

Certifications, Liscenses, Registrations, and Other Requirements

• CSCP (Certified Supply Chain Professional) preferred

Other Knowledge, Skills, or Abilites Required

• Contracts review and management
• Direct Procurement
• Strategic Sourcing
• Logistics/Warehouse/Inventory Management
• Financial/Data Analysis
• Advanced MS Excel Skills
• Software Platforms such as Coupa and Procore

Position Overview

dormakaba is seeking a Regional Business Controller based in Indianapolis, IN. This individual is responsible for developing tools and methods for strategic, tactical operations controlling to ensure constant increase of performance, risk mitigation and competitiveness for the Americas. This role supports the SVP Global Operations Controlling and is the Region lead in performance reviews, planning, forecasting, budgeting, and strategic projects.

HIRING SALARY RANGE: Base Salary $150,000 - $175,000 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) Plus, an Annual Bonus. Please visit our career site for more information on benefits.

What You Will Do

• Support Mid Term Plan, forecasting and budgeting for Global Operations with the focus on manufacturing, procurement savings, plant efficiency, CapEx, and risk management
• Support and lead on a regional level operations reporting and forecasting with global function
• Develop financial scenarios for supply chain, network, and other strategic projects (e.g. Product complexity reduction)
• Support Operations function in evaluating depth of production, technological vs. economic benefits
• Develop a set of KPIs to drive performance of individual departments and give guidance for future set-up

What we require

• 7+ years of controlling expertise
• Bachelor’s degree in Finance, Accounting, Engineering or related field
• Prior management/leadership experience

What we prefer

• Master’s degree in business (MBA)
• Project Management experience

What we offer

• Taking Care of our Employees on Day One with Medical, Dental, Vision, Life and Disability Insurance coverage options. No waiting periods!
• Your health is our priority, we offer Medical Wellness Programs to aid in your well-being
• Vacation and Personal Time Off
• We support your growing family; we provide Parental Leave for Moms and Dads!
• Wisely plan for your future with our 401k Matching plan beginning on Day One
• Discover your best attributes using CliftonStrengths to pave the way for success at dormakaba
• Supporting your career development with our Tuition Reimbursement Program
• Robust culture supporting internal advancement with our Learn and Grow Program
• 24/7 access to over 15,000 LinkedIn Learning courses to assist in your professional development and to expand on your individual interests.
• Employee Assistance Programs
• Voluntary Legal Insurance
• Unlimited Referral Reward Bonuses
• Corporate Discounts for shopping, travel and more!

Who we are

We are at the heart of every place that matters. From automatic doors to cloud-based access management – as a leading global provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places. With over 160 years of experience and a focus on excellence and innovation, we offer exciting opportunities to grow in an environment where you can make a real impact. At dormakaba, you are encouraged to take initiative, develop your skills, and build your career alongside 16,000 experts worldwide who are setting industry standards every day.

Work in a place where you matter – apply now!

Willbee Transit Mix Co Inc is a construction company headquartered in Jackson, Michigan, specializing in providing high-quality materials and services. Located at 2323 Brooklyn Rd, the company is dedicated to delivering reliable solutions to its clients in the construction industry. Known for its commitment to excellence, Willbee Transit Mix Co Inc has built a strong reputation in the region. The company offers a supportive environment for professionals to grow and contribute to industry-leading projects.

This is a full-time, on-site role for a Financial Business Controller, based in Jackson, MI. Responsibilities include overseeing financial planning, conducting business control activities, preparing financial reports, and performing financial analyses. The role requires collaboration with cross-functional teams to ensure compliance with company goals and financial regulations.

• Strong expertise in Business Control and Financial Planning
• Proficiency in Financial Reporting and understanding regulatory compliance
• Demonstrated Analytical Skills and ability to evaluate data for decision-making
• Solid foundation in Finance and accounting practices
• Proficiency in financial software and tools is advantageous
• Detail-oriented with excellent strategic thinking abilities
• Bachelor's degree in Finance, Accounting, Economics, or a related field is preferred
• Relevant industry experience or certifications (e.g., CPA, CMA) are a plus

Canyon Labs exists to raise the standard of services in the Medical Device and Pharmaceutical markets by providing streamlined and expert solutions in technical consulting, sterilization, analytical testing and packaging.

We are committed to ensuring that quality services are delivered by meeting or exceeding customer expectations, continuously improving the effectiveness of the quality system, and ensuring compliance with regulations, standards and directives.

Position Title: Senior Quality Assurance Validation Specialist

Location: Onsite at Canyon Labs in Bluffdale, Utah

Schedule: Monday – Friday 8:00AM – 5:00PM

Annual Salary Range: $70,000 - $80,000

Senior Quality Validation Specialist Job Summary:

The Senior Specialist plays a key leadership role in ensuring the organization’s GLP, GMP/QMSR, and ISO 17025 operations remain compliant, audit-ready, and aligned with regulatory, customer, and notified body expectations. This role supports the organization by coordinating audits, managing quality events, supporting computerized systems validation/change management and ensuring documentation and processes meet both regulatory and internal standards. The Senior Specialist performs detailed documentation reviews, hosts customer, supplier, and regulatory inspections, and leads or supports investigations, deviations, audit responses and corrective actions. In addition, this role oversees change control activities, contributes to QMS administration, and delivers compliance training across departments. Working closely with Lab Operations, the Senior Specialist helps identify compliance risks, strengthen quality practices, and maintain a consistent state of audit readiness across the site.

Senior Quality Validation Specialist Job Duties:

· Coordinate and host customer, supplier, and regulatory audits, including scheduling, document preparation, SME coordination, conducting/hosting the audit and on-site support.

· Support computerized systems validations and change management by developing user and functional requirements specifications, developing validation plans in alignment with 21CFR Part 11 and GAMP 5, writing/reviewing/approving/executing qualification protocols, reports and risk assessments, participating in periodic reviews and change management.

· Maintain audit readiness by ensuring documentation, records, and training requirements are current and compliant with GLP, GMP/QMSR, and ISO 17025 expectations.

· Manage and participate in quality events, including deviations, CAPAOOT results, equipment failures, data integrity issues, audit responses, and customer complaints.

· Lead or support investigations by gathering information, reviewing documentation, conducting interviews, and assisting in root cause analysis and corrective action development.

· Perform detailed documentation reviews, including study data, reports, logs, forms, and controlled records, to ensure completeness, accuracy, and adherence to internal procedures.

· Help support change control activities for SOPs, forms, equipment, computerized systems and process updates, ensuring appropriate review, approval, and implementation.

· Support QMS administration, including document control, training records, deviation and CAPA tracking, and compliance reporting.

· Conduct internal audits as part of the audit schedule.

· Deliver compliance-related training for GLP, GMP/QMSR, ISO 17025, GDP, internal procedures, and audit readiness.

· Identify and escalate compliance risks using trends, audit outcomes, and quality event patterns to drive proactive corrective and preventive actions.

· Support Lab Operations in strengthening compliance while driving continuous improvement, standardizing documentation, collaborating across teams, and contributing to a strong QMS that ensures compliance and operational excellence.

Senior Quality Validation Specialist Requirements:

· Bachelor’s degree in a scientific or technical discipline (e.g., Chemistry, Biology, Microbiology, Engineering, or related field), or equivalent experience. · Minimum of 6 years of experience in Quality Assurance, computerized systems validation, or related roles within a GLP, GMP/QMSR, ISO 17025, or similarly regulated environment.

Senior Quality Validation Specialist Knowledge, Skills and Abilities:

· Strong understanding of GLP (21 CFR Part 58), GMP/QMSR (21 CFR Parts 210/211/820), and ISO/IEC 17025 principles.

· Experience coordinating and hosting customer, supplier, and/or regulatory audits.

· Demonstrated experience supporting or writing investigations, deviations, nonconformances, and corrective actions.

· Strong working knowledge of Quality Management System (QMS) processes, including change control, document control, and training management.

· Excellent written and verbal communication skills, including the ability to draft clear, accurate, and compliant documentation.

· Strong organizational skills and high attention to detail, with the ability to manage multiple priorities and deadlines.

· Ability to work independently and collaboratively with laboratory operations, and quality teams.

· Proficiency with Microsoft Office applications and comfort working with electronic QMS or LIMS platforms.

Canyon Labs offers several benefits as part of your total compensation, including but not limited to:

• Paid Time Off, Sick Time, and Paid Holidays

• Medical, Dental and Vision Insurance

• Long term disability insurance, life insurance

• 401(k) with company match up to 4%

At Canyon Labs, we are committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable laws.

Sr Clinical Research Coordinator - Cary, NC

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development

This role is with Accellacare, part of ICON's clinical research network, where you’ll play a key role in transforming the clinical trial experience for patients and sponsors alike. Our global site network is designed with one goal in mind: to deliver better access, greater efficiency, and improved outcomes in clinical research.

Title: Sr Clinical Research Coordinator (Sr CRC)

Location: On-Site Cary, NC - 530 New Waverly Place, Suite 200A, Cary, NC 27518 USA

The Sr CRC ensures the safety of our participants, promotes the mission of Accellacare, and consistently strides to meet and exceed priorities discussed with supervisor. The Sr CRC will actively recruit and promote our service to suitable participants and sponsor representatives. Additionally, the Sr CRC will autonomously perform tasks required to coordinate and complete multiple studies according to the protocol. Lastly, they will assist the Manager of Clinical Operations and Sr. Clinical Research Coordinators with staff development through mentoring and site level quality assurance.

Duties:

• Performs study start-up duties including the production of a recruitment tool, and progress notes, as well as phone screening patients and identifying participants for trials on site
• Proactively develops and executes recruitment plans that meet and exceed enrollment goals
• Performs study start-up duties including the production of a recruitment plan, recruitment tool, and progress notes, as well as phone screening participants.
• Completes training on Clinical Trial Management System and maintains proper skills to update database, complete participant reimbursement, capture referral source of participants, and create calls lists to promote recruitment.
• Attends investigator meetings
• Creates and updates source documents/progress notes and utilizes templates provided in the Core Operating Guidelines
• Accurately collects study data via source documents/progress notes as required by the protocol
• Performs technical requirements of the study protocol, i.e., lab work (phlebotomy and processing), blood pressure, electrocardiograms, Holtor monitoring, pulmonary function testing, allergy testing, urine/serum pregnancy testing, strep throat screening, or any procedure necessary for the protocol as ordered by the investigator or specified by a protocol
• Performs continuous reviews of the inclusion and exclusion criteria for each participant during the trial for their trials as well as peer review of inclusion and exclusion for trials
• Documents laboratory data and adverse reactions, presents this information to an investigator in a timely manner, and immediately notifies investigators, the Institutional Review Board and sponsor of any serious adverse events
• Builds and maintains strong relationships with Investigators and provides ongoing communication about trial status and participants
• Dispenses study medication at the direction of the Investigator
• Maintains communication with the monitor from the sponsoring company through telephone contact, written communication and on-site visits
• Enters visit data in the Electronic Data Capture (EDC) or Case Report Forms (CRF) within timelines provided by sponsor

To be successful, you will have:

• Bachelor's Degree
• 3 + years of experience as a clinical research coordinator or equivalent role
• High attention to detail
• Interest in a clinical research career

At Foundry, we serve our clients and partners best by attracting and unleashing the most talented and courageous professionals in industry, all while having fun and building a lasting impact on the broader community. Don’t just take our word for it. The best way to experience our culture is to immerse yourself in it. But be prepared – it’s contagious.

Our Development and Investments Team works together to source and execute investment opportunities with the insight of true local knowledge. We are currently seeking a Deal Principal, Seniors Housing to join our Development and Investments (“D&I”) team. This is an excellent opportunity for a seasoned real estate investment and development professional possessing strong financial skills, business development acumen and leadership to work with the Development & Investment team in sourcing, capitalizing, and executing real estate development opportunities in Senior Living. Our existing Healthcare real estate and operating platform combines in-depth sector knowledge and operating expertise in the Seniors Housing real estate. Additionally, Foundry has 440+ commercial real estate associates and 4,800 + healthcare associates and represents some of the best-known names in Real Estate. Our senior living management company encompasses 68 communities in 15 states. We manage approximately 5,500 senior living units for some of the most sophisticated equity partners in the space. We are expanding the size of our portfolio of managed communities through both acquisitions and development to address the needs of the aging population, a trend expected to continue for several decades.

Location preference: Orlando, FL; Boca Raton, FL; Atlanta, GA; Raleigh, NC; Charlotte, NC; Nashville, TN; Dallas, TX

Travel: Up to 50%

Essential Job Functions:

Collaborate with local Foundry partners to source development opportunities that align with Foundry’s Healthcare investment platform objectives and guidelines. Commanding development and market knowledge expertise is required to generate targeted investment return opportunities. Must be able to lead a development process from site selection through completion.

Source new development opportunities:

• Responsible for identification and gaining control of new senior living development locations in consult with the operations team and local market Deal Principal.
• Collaborate with teams and individuals across our markets to source development opportunities meeting our investment objectives.
• Key relationships include the local Foundry team, the investment sales community, brokers and third parties, among others within our senior living vertical.
• Develop relationships and regularly communicate with local development participants (investors, operators, general contractors, architects, lenders, engineers, appraisers, etc.) to maintain knowledge of opportunities and market conditions.
• Creates and implements project business plan, securing sites, hiring A&E team, project execution, including hiring of management teams, determining project operating budgets, overseeing other team members’ negotiations, communicating with investment committees etc.
• Interact with capital partners on day-to-day communications regarding project process.

Oversee the underwriting and capitalization process, including:

• Work with “Deal Hub” to prepare an analysis and review of offering materials, operating statements, development budgets, equity, and debt term sheets.
• Acquisition and analysis of key property and market information from deal leads, landowners, brokers, property managers.
• Oversee development of advanced financial models and analysis.
• Oversee preparation of investment committee memos, equity/debt packages, presentations and reports for investors and lenders.

Other Responsibilities include:

• Perform market research for capital market conditions, submarkets, and potential development sites. Based on the research, recommend and implement assumptions for models as well as prepare periodic presentations.
• Manage the underwriting, due diligence and closing process including review of third-party reports, property/tenant information, JV and debt documentation, and closing statements.
• Develop relationships with potential capital partners, lenders, brokers, property managers, etc. to source and capitalize investment opportunities.
• Participate in local municipality meetings for zoning and site plan approvals.

Education and Experience Requested:

• Must have an Undergraduate or Graduate degree in Finance or Real Estate with 10+ years of relevant senior living development experience; master’s degree preferred.
• Ability to source development opportunities.
• Demonstrated knowledge of broader senior living healthcare asset class required, including emerging trends, with additional market knowledge of the Southeastern & Mid Atlantic US preferred.
• Excellent business development, interpersonal, and oral/written communication skills with a proven track record.
• Established ability to develop and maintain positive relationships with colleagues, managers, lenders, partners, and third parties.
• Demonstrated ability in conducting data analysis and real estate financial modeling, including complex debt and equity partnership structures.
• Advanced proficiency in analytical writing– proven ability to effectively communicate and present well-reasoned, data-supported thoughts and ideas to a variety of audiences.
• Strong research, writing, analytical and problem-solving skills.
• Effective time manager– demonstrated track record ability to consistently manage multiple projects with accuracy, set priorities, and meet deadlines.
• Extremely high energy, fast-paced and driven to succeed.
• Keen ability to work efficiently autonomously or as a member of a team.

Foundry Commercial is an Equal Opportunity Employer

Foundry Commercial is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available person in every job. It is the policy of Foundry Commercial to grant equal employment opportunities to all qualified persons without regard to race, color, creed, sex, religion, age, national origin, marital status, sexual orientation, citizenship, physical or mental disability that does not prohibit performance of essential job functions, veteran's status, or any other conditions or identifications against which discrimination is prohibited.

ABOUT JENNER & BLOCK

Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer.

COMPANY OVERVIEW

Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer.

POSITION SUMMARY

As part of the Talent and Career Strategy team, the Senior Paralegal provides advanced legal support throughout all phases of complex litigation and investigations while overseeing and directing the work of junior and midlevel paralegals. This role combines high-level case management responsibilities with team leadership, workflow coordination, and quality oversight. The Senior Paralegal will also play a critical role in fact development, evidence preservation, regulatory response, and risk mitigation. The Senior Paralegal operates with a high degree of autonomy, manages multiple matters at once, and serves as a key liaison between attorneys, clients, courts, and external vendors.

This position demands exceptional organizational skills, attention to detail, strong analytical abilities, and proficiency in litigation support technologies.Extensive knowledge of court procedures, discovery processes, legal cite checking, and trial preparation is required, as the Senior Paralegal will serve as a subject matter resource to ensure compliance with court rules and internal procedures while helping to drive operational efficiency across matters.

ESSENTIAL JOB FUNCTIONS

Litigation, Investigation, & Case Management Responsibilities

• Assist attorneys in all stages of large, complex litigation matters from inception through post-trial, including attending and supporting depositions, hearings, trials, and arbitrations.
• Apply advanced knowledge of federal and state procedural rules and electronic filing requirements; implement and maintain case calendaring and docketing systems, ensure accuracy of key dates, and provide guidance on court-related procedural questions.
• Prepare templates and draft pleadings, motions, discovery requests and responses, and related legal documents; assist with proofreading, legal cite-checking, Bluebook compliance, and case law retrieval.
• Organize and maintain electronic case files in accordance with firm protocols; manage high volumes of documents, including client and third-party communications, client collections, productions, deposition materials, exhibits, and trial materials.
• Assist attorneys with document collection, Relativity database setup, and management, including document production.
• Perform complex data analysis, tracking, and discovery management within Relativity, including document review and database searches.
• Prepare, organize, and manage exhibits and trial materials, including pleadings, witness preparation materials, trial notebooks, deposition designations, demonstratives, and digital courtroom presentations (e.g., Trial Director, OnCue).
• Assist attorneys with internal investigations, regulatory inquiries, and compliance reviews.
• Assist attorneys with preparing materials for witness interviews, including pulling documents from Relativity and organizing materials into binders for witness interviews.

Leadership & Training Responsibilities

• Supervise, mentor, and train junior and midlevel paralegals assigned to your matters.
• Review documents and filings of other teams members for accuracy and compliance.
• Assist with paralegal onboarding, training, and performance feedback.
• Identify stretch assignments for more junior members of the team to build advanced litigation or investigative skills.
• Provide guidance, training, and mentorship to junior paralegals, including instruction on firm litigation procedures and best practices.

QUALIFICATIONS AND REQUIREMENTS

• Minimum 10 years of experience as a litigation paralegal in an AmLaw 100 or specialized litigation firm, with demonstrated leadership and mentorship skills appropriate for a senior-level role.
• Expert knowledge of Federal and relevant State procedural rules and electronic filing requirements, with strong familiarity with Federal and State court rules, case management systems, and e-filing databases.
• Experience drafting pleadings, and discovery requests and responses, with proficiency in legal cite-checking and Bluebook standards.
• Working knowledge of docketing applications (e.g., CompuLaw, PACER), litigation support and transcript management tools (e.g., TextMap, CaseMap, Opus2, NetDocuments), and document review/e-discovery platforms (e.g., Relativity).
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), legal research platforms (e.g. LexisNexis, Westlaw), and document management/PDF tools (e.g. Kofax, Adobe Acrobat).
• Excellent organizational, prioritization, and multitasking skills with strong attention to detail; ability to maintain confidentiality and exercise sound judgment in a fast-paced environment.
• Strong verbal and written communication skills.
• Availability to work overtime, travel, and handle after-hours filings and deliverables as needed.
• This is a hybrid role requiring in-office presence at least four days per week (Monday–Thursday).

Disclaimer

Additional Duties

This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs.

Physical Requirements

Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities.

EEO Statement

Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual's race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.

Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role in San Francisco is:

• 6 – 10 years: $125,000 - $150,000
• 11 – 20 years: $135,000 - $165,000
• 20+ Years: $145,000 - $175,000

The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.As the only National Cancer Institute-designated Comprehensive Cancer Center based in Fl orida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 10,000 who are shaping the future we envision.

Moffitt has been recognized as a Best and Brightest Company to Work for in the Nation, a Digital Health Most Wired Organization and continually named one of the Tampa Bay Time’s Top Workplaces. A National Cancer Institute (NCI)-designated Comprehensive Cancer Center since 2001.

Summary

Job Summary

Clinical Documentation Specialist SR

Position Highlights:

• The Clinical Documentation (CDI) Specialist Senior is a responsible for facilitating the improvement in the overall quality and completeness of provider-based clinical documentation in the medical record by working directly with providers. This position is responsible for assisting treating providers to ensure that documentation in the medical record accurately reflects the severity of illness, risk of mortality, complexity of patient care, and hierarchal condition categories of the patient.
• The Clinical Documentation Specialist Senior assesses clinical documentation through extensive medical record review, deployment of artificial intelligence, and collaborating directly with the providers to clarify the documentation to accurately and completely reflect the patients’ medical conditions. Extensive collaboration with physicians, mid-levels, nursing staff, other patient care givers to include developing and delivering education, which will be accomplished with on-site meetings, zoom meetings, telephonic discussions, rounding and email. This position will collaborate with the Health Information Management (HIM) coding staff and the Educators to ensure that appropriate reimbursement is received for the level of services rendered to patients, clinical information utilized in profiling and reporting outcomes is complete and accurate.
• Additionally, the Clinical Documentation Specialist Senior is expected to function as a subject matter expert on the team and assist less experience team members in understanding and following operational policies. This role is responsible for training and onboarding new team members and participating in special projects assigned by the Mid Revenue Cycle leadership.

Responsibilities:

• Reviews medical records for quality, completeness, and accuracy of documentation. Ensures that coded diagnoses accurately reflect level of patient care and patient status, including severity of illness and risk of mortality. Identifies gaps in documentation as well as conflicting or unspecified diagnoses and clarifies diagnoses with providers to assign the most accurate ICD 10CM/PCS code from the documentation. Must meet and maintain the quality and productivity measures established per polices.
• Delivers ongoing education to providers through collaboration and communication via on-site meetings, zoom meetings, telephonic discussions, rounding, and email. Provides supplemental educational material and tools relative to documentation improvement practices for individual practitioners and groups of clinicians.
• Identify and share documentation improvement opportunities with providers to capture the patient's accurate severity of illness and risk of mortality, comorbid conditions, and all other condition categories.
• Develop clear, concise and compliant written and verbal queries to providers, seeking clarification on unclear, incomplete, or non specified documentation. Utilizes software system and the Natural Language Processor (NLP) to review, compile clinical indicators for provider collaboration, code, collect, track, and report outcomes accurately and timely.
• Key Performance Indicators and additional significant metrics will be reported and discussed regularly, and as needed to the Medical Executive Committee via presentation to the Medical Records Committee and with other committees as directed
• The Senior is expected to function as a subject matter expert on the team and assist less experience team members on following operational policies. It is responsible for training and onboarding new team members and participating in special projects assigned by the Mid Revenue Cycle leadership.

Credentials and Experience:

• Associate’s Degree – field of study: Nursing, HIM or another Healthcare related field
• A minimum six (6) years acute care clinical documentation experience
• ICD-10-CM and ICD-10-PCS coding and query process knowledge
• Ability to recognize opportunities for documentation improvement, and hold collaborative discussions with providers to address the opportunities in documentation.
• Proficient in computer skills including: MS Office, Optum 360 eCAC, Cerner HER

Certifications:

• (CCDS) Certified Clinical Documentation Specialists from ACDIS
• (CDIP) Certified Documentation Integrity Practitioner from AHIMA
• (CDEI) Certified Documentation Expert Inpatient from AAPC
• Registered Nurse (RN) *in lieu of a certification listed above, an (active) RN will satisfy the certification requirement

Position: Senior Executive Assistant

Reports to: Executive Director

Status: Full-time (1.0 FTE, Exempt, Permanent)

Location: Portland, Oregon

Compensation: $75,000 – $95,000

Closing Date: March 15, 2026

About ATNI

The Affiliated Tribes of Northwest Indians (ATNI), incorporated in 1953, is a member-led intertribal organization representing nearly 60 Tribal governments across the Pacific Northwest. ATNI advances Tribal sovereignty and self-determination by providing a formal forum for collaboration, advocacy, education, and technical assistance.

Position Overview

The Senior Executive Assistant helps keep the Executive Director’s (ED) work running smoothly by managing their calendar, scheduling meetings, handling communications, and making sure they are prepared for daily tasks. This role involves organizing travel for the ED, preparing materials for meetings, and keeping records up to date. The Senior Executive Assistant also supports the wider team by helping with meetings, keeping systems organized, and assisting with team events and staff development. They assist with planning and running Board meetings and support other special projects and events. This is a key role that works closely with many people and helps the organization stay organized and on track. The successful candidate brings experience supporting senior leaders, is confident managing complex calendars and communications, exercises discretion, and works well in fast-paced, collaborative environments.

Roles and Responsibilities

Executive Support (60%)

• Manage the Executive Director’s (ED’s) calendar, scheduling, prioritization, and daily and periodic logistics.
• Serve as the primary administrative contact for the ED; screen and route communications, requests, and inquiries, ensuring timely responses and discretion with sensitive matters.
• Track tasks, correspondence, and follow-up action items to support executive priorities; provide prompts for the ED to follow-up, as needed.
• Prepare the ED for meetings, engagements, and presentations by coordinating materials, talking points, background information, draft slide decks, and briefings.
• Draft, edit, and format professional correspondence and communications.
• Coordinate travel arrangements and maintain organized filing systems for the ED’s projects and records.
• Maintain key calendars related to governance, stewardship, partner organizations and member Tribes events, and grants to ensure that the ED has timely access to critical dates and deadlines.

Internal Operations and Organizational Coordination (15%)

• Manage meeting logistics for the office, as directed, including scheduling, calendar invites, attendance tracking, meeting packets, communications, venue reservation and set-up, meals, audio-visual set-up, and follow-up.
• Maintain internal systems, including contact lists, shared calendars, dashboards, and directories.
• Maintain and improve administrative systems, processes, and documentation to enhance organizational efficiency.
• As directed by the ED, support internal team culture by coordinating onboarding and internal communications.

Board and Governance Support (10%)

• Coordinate logistics, and scheduling for Executive Board and committee meetings, retreats, and orientations.
• Prepare meeting materials that include draft agendas, talking points, presentation slides, and collating background information.
• Prepare, archive, and track Board documentation such as agendas, minutes, reports, and follow-up actions.
• Provide administrative support to Board members, including travel arrangements, reimbursements, and other requests.
• As directed, assist the ED with coordination of special projects in collaboration with Tribal leaders of ATNI member Tribes, ATNI Committee Co-Chairs, and other high-priority partners.
• Take notes and develop draft meeting minutes.

Event and Project Support (10%)

• Support the ED by facilitating communications with Member Tribes and dignitaries to ensure timely distribution of event announcements, updates, and related communications.
• Assist with strategic projects by conducting background research and preparing materials.
• Collaborate with cross-functional teams to plan, support, and document project activities and deliverables.
• Provide operational assistance to ATNI staff as directed by the ED.

Other Duties as Assigned (5%)

• ATNI is a growing organization. You may occasionally be asked to support ATNI activities that are outside of this position description.

Core Competencies and Attributes

The ideal candidate will demonstrate the following:

• Executive Support and Discretion: Proven ability to manage calendars, prioritize tasks, and handle sensitive communications with a high level of confidentiality and professionalism.
• Organizational Skills: Strong ability to manage time, balance multiple priorities, and maintain systems that support efficient executive and team operations.
• Clear Communication: Excellent written and verbal communication skills, including drafting professional correspondence and summarizing key information for diverse audiences.
• Initiative and Follow-Through: Self-starter who anticipates needs, tracks action items, and follows through with minimal supervision to keep projects and commitments on track.
• Relationship Management: Ability to work respectfully with senior leaders, Board members, partners, and staff while supporting a culture of collaboration and respect.
• Tech Savvy: Comfortable using a range of digital tools and platforms to support scheduling, virtual meetings, shared documents, and internal coordination.
• Cultural Sensitivity and Respect: Demonstrates an understanding of and respect for Indigenous cultures, governance structures, and community priorities.
• Calm Under Pressure: Maintains composure and professionalism while juggling competing priorities or working in high-stakes, public-facing situations.

Required Qualifications

• At least three years of experience in executive-level administrative support, operations coordination, or a similar role.
• Demonstrated success managing complex calendars, scheduling, and high-level logistics.
• Strong writing and editing skills, including experience preparing materials for meetings and events.
• Proven ability to manage tasks independently while maintaining strong attention to detail and meeting deadlines.
• Experience with supporting cross-functional teams, including coordinating projects or meetings.
• Proficiency with standard office and collaboration tools (e.g., Microsoft Office, Google Workspace, Zoom).
• Willingness and ability to occasionally travel for meetings, events, or retreats.
• Experience working with diverse communities.

Preferred Qualifications

• Experience working in a Tribal organization, inter-Tribal association, or Native-led nonprofit.
• Familiarity with nonprofit Board operations, including minute-taking and governance logistics.
• Background supporting internal operations such as staff engagement and project tracking.
• Experience coordinating events or retreats, including logistics, materials, and vendor relations.
• Knowledge of key Tribal issues or initiatives related to governance, climate, education, and/ or economic development.
• Experience working within non-profit, membership-based organizations

Other Information

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. ATNI reserves the right to observe Tribal preference as a standard hiring practice, as part of our mission is to promote and provide employment opportunities for Indian People from the Member Tribes of ATNI.

Work Conditions

This is a regular, full-time exempt position based at ATNI’s Portland office. Working hours are Monday through Friday, with occasional weekends and evenings. Regular lifting of 5-10 pounds is expected. Must maintain good attendance and regular communication and be accessible and accountable to your colleagues. Employment is dependent upon the successful completion of a background check.

Travel

This role will be required to travel to in-person meetings and will travel throughout ATNI’s territory (Oregon, Washington, Idaho, Western Montana, Northern California, Nevada, and Southeastern Alaska) frequently and occasionally nationally. Travel for this position is estimated at 15-20% of the time. Employees receive mileage reimbursement and per diem allowances consistent with Federal rates.

Benefits

Benefits include access to 100% employer-paid employee-only medical coverage, with alternative benefit options based on individual needs, paid holidays and vacation, and a 401(k)-retirement plan option.

How to Apply

Please submit the following as a single PDF document to by March 15, 2026 to

, with the subject line “Senior Executive Assistant”:

• A cover letter addressing your interest in and qualifications for the position
• A current resume

You may also apply by mail. Send materials postmarked by March 15, 2026 to:

Affiliated Tribes of Northwest Indians

PO Box 66209

Portland, OR 97290