Procureability Jobs in Usa

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional and residential related building projects.

The Role We Want You For

Clayco is seeking our next great Superintendent for our national Mission Critical Business Unit. In this role you will provide on-site supervision and quality control for field operations and onsite management of design/build construction projects. The person in this role also reviews documents, responds to scope modification evaluations during construction, and works to complete Clayco projects with respect to Safety, Quality, Schedule and Cost objectives. The Superintendent will observe work in the field and compares to drawings to ensure installations are in accordance with drawings and specifications. You will work closely with clients and as part of a team to provide the best solutions on design-build projects valued anywhere from a $20 million to over $200 million.

The Specifics of the Role

• Coordinate with preconstruction, design, engineering, procurement, operations, safety, quality, and all other project site management team members to assure that the there is always adequate project resources.
• Ability to supervise construction employees and subcontractors to accomplish work within budget and schedule constraints.
• Strong project safety record and commitment to safety and quality.
• Strong work ethic and willingness to travel or relocate to jobsite.
• Creative and results-oriented with a sense of urgency.

Requirements

• B.S. in Construction Management or Engineering or equivalent trade experience with progression to management levels.
• 5-10 years of experience in highly technical commercial/industrial construction management, on projects of 50+ million, ideally with design-build experience.
• Ability to supervise construction employees and subcontractors to accomplish work within budget and schedule constraints.
• Strong project safety record and commitment to safety and quality.
• Strong work ethic and willingness to travel or relocate to jobsite.
• Creative and results-oriented with a sense of urgency.
• Ability to walk the job site, climb ladders, and multi floor scaffolding.
• Ability to lift objects at least 50lbs.

Some Things You Should Know

• Our clients and projects are nationwide – Travel will be required.
• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!
• This position is classified as a safety-sensitive role in accordance with applicable state and federal laws. Candidates selected for this position will be subject to a comprehensive background check, which includes mandatory drug testing.

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Midwest – Midwest Contractor (#1).
• 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).
• 2025 ENR Top 25 Data Center Builders – Data Center Contractor (Top 3).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Job Title: Special Projects Estimator & Project Manager

Location: Roanoke, Virginia

Employment Type: Full-Time, On-Site

Overview:

Comfort Systems USA is currently seeking a skilled and detail-oriented Special Projects Estimator & Project Manager to support our growing Service Department in Roanoke, VA. This position will be responsible for estimating and managing MEP (Mechanical, Electrical, and Plumbing) construction projects, typically exceeding $25K up to $2MM in value. The ideal candidate will collaborate closely with Account Managers and internal departments to deliver timely, accurate estimates and ensure smooth execution from pre-construction through project completion.

Military Veterans are strongly encouraged to apply.

Key Responsibilities:

• Collaborate with Account Managers to estimate and review MEP service projects valued over $25K.
• Submit estimates exceeding $50K to the General Manager for final review.
• Prepare and submit all estimates and documentation to the Special Projects Department Manager.
• Interpret construction specifications, review drawings, and submit pre-bid inquiries.
• Develop mechanical estimates using approved estimating software and tools.
• Input and track project data in Sales Management software (North Boundary).
• Organize and archive all project-related documentation for internal reviews.
• Conduct material and labor take-offs; analyze labor requirements.
• Lead project kickoff meetings and track project progress through completion.
• Generate submittals, O&M manuals, and manage change orders and procurement.
• Ensure project compliance with budgets, timelines, codes, and safety regulations.
• Work with accounting on invoicing and financial tracking.
• Communicate with clients, subcontractors, and internal stakeholders.
• Promote a culture of safety, teamwork, professionalism, and client satisfaction.

Qualifications & Experience:

• Minimum 5 years of mechanical project estimating experience (commercial/industrial).
• Strong working knowledge of HVAC, plumbing, and electrical systems.
• 2+ years of project management experience preferred.
• Experience with estimating tools/software such as QuickPen, Trimble, SoftQuote, or SMEP is a plus.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple projects simultaneously with attention to detail.

Benefits Include:

• Competitive salary (paid twice monthly)
• Blue Cross Blue Shield Medical Plans with no premium for non-tobacco users
• Short-Term Disability (company-paid) & optional Long-Term Disability
• Vision, Dental, and Voluntary Insurance Options
• Paid Holidays & Immediate PTO Accrual
• 401(k) Retirement Plan
• Employee Assistance Program & Discounts
• Company-paid and optional Life Insurance

About Us:

Comfort Systems USA is a leading provider of HVACR and Plumbing services, and one of the top 3 mechanical contractors in the U.S. We’re proud of our reputation for delivering quality work by quality people, and we continue to grow by hiring exceptional professionals who share our values.

Apply today to join a team that values expertise, integrity, and growth.

ABOUT US

Envoy has been serving communities across the state of Indiana with high-end and community focused development and construction projects for the last 40+ years. We are a multifaceted company driven to enrich our communities and our team. We are a team of collaborative self-starters. We value commitment and transparency while standing by our family-like company culture.

JOB SNAPSHOT

The Pre-Construction Manager leads the planning and budgeting phases of assigned projects, guiding design teams through programmatic, schematic, design development, and construction documentation. This role requires strong professional communication and collaboration with municipal agencies, owners, developers, architects, designers, and subcontractors. The Pre-Construction Manager works to develop, update, and validate project budgets and historical cost data.

RESPONSIBILITIES

Preconstruction Planning & Budgeting

• Manage estimates, budget development, risk analysis, and client communication throughout all preconstruction phases.
• Prepare and refine quantity take-offs, cost estimates, and cost analyses in collaboration with the Chief Estimator.
• Ensure strict adherence to design parameters by obtaining and reviewing plans and related documentation.
• Maintain and update historical cost databases and project estimate records.
• Accurately present job costs, schedule updates, and budget adjustments at defined intervals.

Project Documentation & Procurement

• Assist with the preparation of RFQs/RFPs, scope-of-work packages, and bid documents.
• Upload, organize, and maintain bid documentation using internal and external procurement platforms.
• Support subcontractor buyout and award processes across multiple project delivery methods.
• Maintain and update master scope-of-work templates for all subcontract bid categories.

Coordination & Communication

• Lead internal team meetings, design progress discussions, and budget review sessions.
• Collaborate with owners/developers to secure required building permits and ensure compliance with local codes.
• Manage and facilitate value engineering and value-management sessions for all assigned projects.
• Work jointly with the Chief Estimator, architects, clients, and vendors to ensure clear communication and alignment.

Administrative & Financial Responsibilities

• Develop and manage preconstruction schedules.
• Oversee monthly billings and ensure compliance with cost procedures during preconstruction.
• Uphold and promote the company’s core values, contributing positively to organizational culture.

REQUIRED QUALIFICATIONS

• Bachelor’s Degree in Construction Management, Building Construction, Engineering, or a related discipline preferred, but not required.
• Minimum 3 years of experience in public/private commercial construction, development, or estimating.
• Estimating software: Destini, Planswift, Onscreen or other similar takeoff software.
• Project manager software: Procore or similar construction management software.
• Scheduling: MS Project and outbuild.
• Document Management & Collaboration: Google Workspace (Gmail, Drive, Sheets, Docs), PDF markup/annotation tools, Bluebeam Revu, word, and excel proficiency.
• Bid Management: Building Connected or similar procurement platforms.
• Proven ability to produce conceptual and schematic budgets ranging from $5M–$50M.
• Ability to prepare conceptual site and building phasing plans for presentations.
• Ability to understand project processes and standard progression for construction projects including document control.
• Strong fluency in reading plans, interpreting specifications, and navigating project documentation.
• Excellent written and verbal communication skills across diverse project teams.
• Effective dispute resolution skills with the ability to reach timely, mutually satisfactory outcomes.
• Highly organized, detail-oriented, and able to manage multiple time-sensitive tasks.
• Commitment to continuous learning and willingness to take on increasing responsibilities.
• Ability to work collaboratively with internal and external partners, including design teams and vendors.
• Must pass a criminal background check

COMPENSATION & BENEFITS

• Top-notch, competitive compensation packages that keep up with ever-changing markets.
• Company-sponsored retirement packages, available during the open enrollment period, after the completion of your first year.
• A flexible Paid Time Off program that focuses on family and mental health.

Director of Supply Chain

Location: San Francisco, CA (On-site / Hybrid)

Company: Anode Technology Company

About Us

Anode exists to accelerate the monumental shift away from the supersystem of extraction, processing, and burning of fossil fuels—toward lightweight capture and consumption from entirely renewable sources. We’re building scalable, silent, flexible, and efficient mobile energy infrastructure to power the zero-emission future. Our mobile battery energy storage systems (mBESS) represent a new category of clean, deployable power.

Position Overview

Anode is seeking its first Director of Supply Chain to establish the foundation of our sourcing, procurement, and cost-management disciplines. This is a hands-on, high-ownership individual contributor role that will evolve into a leadership position as Anode transitions from low-volume prototype builds to serialized production in 2027.

You will manage procurement activities spanning rapid prototype component sourcing to multi-million-dollar supply agreements with OEM partners. You will build and maintain the manufacturing bill of materials (MBOM), establish supplier relationships, and ensure that realized and projected costs are clear, traceable, and actionable. A critical near-term priority is developing a contract manufacturing partnership in 2026 to support Anode’s path to high-volume manufacturing. As our organization scales, you will shape sourcing strategies, supplier relationships, and manufacturing partnerships—laying the groundwork for a supply chain that can grow with the company.

Key Responsibilities

• Contract Manufacturing Partnership: Lead the evaluation, selection, and onboarding of a contract manufacturing partner in 2026 to support both low-volume prototype production and future high-volume serialized manufacturing. Define technical requirements, establish quality standards, and structure partnerships that can scale with product demand.
• Supplier Development & Management: Develop and manage a diverse supplier base spanning local fabricators, component distributors, and major OEM partners. Negotiate terms, monitor performance, and maintain trusted relationships that balance cost, quality, and delivery schedule.
• Cost Management & MBOM Ownership: Build and maintain organized, accurate manufacturing bills of materials that reflect both realized prototype costs and projected production costs. Work with engineering teams to capture design changes and ensure cost implications are visible and tracked.
• Strategic Sourcing & Risk Mitigation: Navigate evolving tariffs, supply disruptions, and regional manufacturing dynamics. Identify alternate sources, evaluate total cost of ownership, and develop long-term sourcing strategies that balance cost competitiveness with supply chain resilience.
• Procurement Execution: Own day-to-day purchasing activities across mechanical, electrical, and system components—driving competitive quotes, placing orders, and ensuring timely delivery to support rapid hardware iteration and prototype builds.
• Operational Foundation: Establish scalable supply chain processes, documentation practices, and cost-modeling frameworks that will support the transition to serialized production—creating systems and standards that can mature with the company.
• Cross-Functional Collaboration: Partner closely with engineering, manufacturing, and operations teams to translate design requirements into sourcing strategies, manage component lead times, and resolve supply-related technical or schedule challenges.

Qualifications

Must Have:

• 7+ years of experience in supply chain, sourcing, or procurement roles within hardware or manufacturing environments
• Proven ability to operate both tactically and strategically—comfortable managing immediate procurement needs while building long-term sourcing plans
• Demonstrated success managing complex supplier bases across varied component categories and price points
• Experience with cost tracking, BOM maintenance, and supplier negotiations for electromechanical systems
• Ability to read and interpret engineering drawings, specifications, and bills of materials; comfortable engaging directly with engineers to clarify requirements
• Strong organizational, communication, and project management skills in fast-paced, early-stage environments

Preferred:

• Experience evaluating, selecting, and onboarding contract manufacturers for electromechanical or energy systems
• Background in energy storage, electric vehicles, heavy equipment, or other electrified hardware systems
• Experience scaling manufacturing operations from prototype to low-volume and high-volume production
• Understanding of contract manufacturing models, quality systems (ISO, AS9100, etc.), and supplier qualification processes
• Familiarity with tariff impacts, regional sourcing strategies, and cost-reduction methodologies
• Experience with ERP or PLM systems for BOM and procurement management

Why This Role Matters

As Anode's first supply chain hire, you will define how we source, procure, and cost-manage the components that power our mobile energy systems. Your work will enable engineering and manufacturing teams to move quickly and confidently—turning design intent into reliable, cost-effective hardware. This is a foundational role that will directly shape our operational capabilities and our ability to scale from prototype to production.

Annunciation Orthodox School (AOS) seeks a visionary, collaborative, and highly organized leader to serve as our first Director of Fine Arts. The Director of Fine Arts provides strategic leadership and administrative oversight for all arts programming, including visual arts, music, and theatre. This role is responsible for shaping and sustaining a high-quality, inclusive, and innovative arts curriculum that inspires student creativity, supports faculty excellence, and deepens community engagement. As a key member of the school’s leadership team, the Director fosters a cohesive, joyful, purpose-driven culture within the Fine Arts department.

Annunciation Orthodox School, as part of its mission, celebrates the diverse characteristics and individual qualities of those that comprise our community. In alignment with our mission, we actively seek to hire candidates of all faiths, races, ethnicities, and backgrounds.

Status: Salaried/Exempt

Start Date: July 6, 2026

Work Schedule: Year-round, Monday – Friday, 7:30 AM to 4:00 PM; additional time as needed for after-school meetings and events.

Responsibilities:

• Coordinate the design and implementation of a comprehensive fine arts curriculum that aligns with national standards and integrates emerging artistic technologies.
• Teach two to three classes per trimester as a lead instructor to support the program and maintain a direct connection with student learning and pedagogy.
• Evaluate curriculum and instructional practices regularly in partnership with the Coordinator Team to ensure ongoing program alignment and enhancement.
• Recruit, mentor, and evaluate fine arts faculty to ensure instructional excellence across all artistic disciplines.
• Manage the departmental budget, including the procurement of instruments, supplies, costumes, and equipment.
• Coordinate the logistics for all performances, exhibitions, and competitions, encompassing technical production, costuming, set design, and facility management.
• Advocate for the value of fine arts education within the organization and the broader community to ensure continued support.
• Facilitate professional development workshops to keep educators updated on best practices, pedagogy, and standards in the arts.
• Cultivate a culture of positive communication and professional collaboration among all department members.
• Collaborate with school leadership and community partners to develop cross-disciplinary projects and extracurricular enrichment programs.
• Coordinate and oversee various before- and after-school fine arts programs such as choir - and work closely with the school’s Director of Auxiliaries to align with the school’s ARCH programs.
• Oversee the maintenance and inventory of all fine arts facilities, studios, and performance spaces to ensure a safe and productive learning environment.
• Analyze student participation and achievement data to identify areas for program growth and equity of access.

Qualifications:

• Bachelor's degree in education, fine arts, or a related field (Master's degree preferred).
• Several years of teaching experience in the arts
• Demonstrated leadership and organizational skills
• Strong interpersonal and communication skills
• Proficiency in curriculum development
• A passion for the arts and education

Please provide the following information:

• Cover letter tailored for this position
• Resume
• Contact information for at least three references

Project Scheduler (Primavera P6)

Department: Project Controls

Reports To: Project Controls Manager

Location: Abilene, TX & Bridgeport, AL (Onsite)

Company: The Newtron Group

About Us

The Newtron Group is one of the largest privately owned specialty electrical construction organizations in the United States and a national leader in Industrial Electrical and Instrumentation (E&I) services.

With over five decades of experience, Newtron delivers large-scale industrial and infrastructure projects that demand precision, coordination, and innovation. Our Project Controls Department integrates advanced scheduling, cost controls, digital modeling, and data analytics into every phase of project execution—ensuring predictable outcomes and disciplined performance on complex projects.

We are seeking an experienced Primavera P6 Scheduler to join our Project Controls team and support the successful delivery of major industrial and infrastructure projects.

Position Overview

The Project Scheduler is responsible for developing, maintaining, and analyzing detailed project schedules using Primavera P6. This position plays a critical role in planning, forecasting, and tracking performance on large-scale electrical and instrumentation projects.

This is an onsite role that works closely with project management, field supervision, subcontractors, and owners to ensure schedule integrity, transparency, and actionable reporting.

The ideal candidate has a strong understanding of construction sequencing, earned value principles, and schedule risk analysis—and is comfortable operating in a fast-paced industrial jobsite environment.

Key Responsibilities

Schedule Development & Control

Develop and maintain detailed resource-loaded project schedules using Primavera P6.

Build baseline schedules aligned with contractual milestones, scope, and execution strategy.

Incorporate procurement, fabrication, installation, and commissioning activities into integrated project schedules.

Update schedules regularly with field progress and ensure data accuracy.

Perform critical path analysis and identify schedule risks and recovery strategies.

Performance Monitoring & Reporting

Analyze schedule performance and support Earned Value Management (EVM) reporting.

Prepare weekly and monthly schedule reports for internal leadership and clients.

Generate look-ahead schedules and support short-interval planning efforts.

Evaluate schedule impacts from change orders, delays, and scope modifications.

Support time impact analysis (TIA) and claims documentation as required.

Collaboration & Field Integration

Work directly with project managers, superintendents, and discipline leads to validate sequencing and progress.

Facilitate schedule review meetings and drive accountability for updates.

Support coordination between engineering, procurement, fabrication, and construction teams.

Align scheduling practices with The Newtron Group’s Project Controls standards and reporting systems.

Qualifications

Bachelor’s degree in Construction Management, Engineering, or related field preferred.

3–7 years of scheduling experience in industrial, infrastructure, or large commercial construction.

Advanced proficiency in Primavera P6 (required).

Strong understanding of CPM scheduling principles and critical path analysis.

Experience with Earned Value Management (EVM) concepts.

Ability to interpret drawings, specifications, and construction workflows.

Strong communication, analytical, and problem-solving skills.

Ability to work onsite in a fast-paced, deadline-driven project environment.

Preferred Qualifications

Experience in electrical and instrumentation construction.

Experience supporting data center, industrial manufacturing, or energy projects.

Familiarity with cost systems, Power BI reporting, or integrated project controls platforms.

PMP, PSP (Planning & Scheduling Professional), or similar certification (a plus).

Industry: Construction

Employment Type: Full-time

Work Environment: Onsite Project Assignment

Location: Houston (Onsite)

Employment Type: Full-time

Pay: Competitive compensation package with base salary.

Overview

The Project Manager is responsible for supporting the Chief Operating Officer (COO) and future project managers with hotel renovations, brand conversions, PIPs (property improvement plans), new constructions, as well as assisting with existing portfolio of hotels as it relates to facility maintenance and improvements.

Responsibilities

Property Improvement Plans (PIP)

• Partner with the General Contractor (GC) and Designer to develop budgets based on PIP scope.
• Create and maintain project budgets; update and share with CEO/COO bi-weekly.
• Lead weekly status calls with GC and Designer.
• Submit draw requests based on project progress/completion.
• Ensure lien releases are obtained for all completed work.
• Serve as liaison between Brand, Hotel, GC, and Designer.
• Manage punch list and drive final completion/closeout.

Capital Projects

• Review capital submissions from hotels; validate pricing and vendors and submit to COO/CEO for approval.
• Partner with GMs/Chief Engineers to maintain a 3–5-year capital plan for each hotel.
• Ensure proper completion of capital projects and obtain lien releases.

Hotel Engineering Oversight

• Ensure each hotel follows a monthly Preventive Maintenance (PM) plan.
• Review quality of PM work with Chief Engineers.
• Conduct property visits to inspect mechanical equipment PM and overall condition.
• Provide a site visit checklist and post-visit narrative/report.

Licenses and Permits

• Maintain oversight of all operating licenses and permits for hotels.

Project Planning, Execution, and Reporting

• Support project planning activities including budgeting, estimating, scheduling, procurement, and contracting.
• Research and apply brand requirements (standards, prototypes, specs) to ensure compliance.
• Interpret construction documents and specifications.
• Ensure compliance with building codes, local ordinances, ADA requirements, and permitting processes.
• Prepare weekly/monthly project reports as needed.
• Coordinate with internal teams and external stakeholders (architects, designers, contractors, engineers, and brand partners).

Project Administration and Controls

• Manage day-to-day project workflow including submittals, RFIs, PCOs, change orders (COs), and pay applications.
• Support FF&E and OS&E quoting as needed.
• Support pricing for construction scope based on means and methods.
• Attend and represent the project team in project meetings, including on-site progress meetings.
• Prepare project cost/accounting reports showing costs to date (schedule of values per CSI breakdown) on a weekly/bi-weekly/monthly basis.
• Compile O&M manuals and project closeout documentation, including warranties.
• Organize and manage project billings and invoices.

Other

• Assist with new business development as needed.
• Perform other duties and attend meetings as requested by management.

Requirements

Education & Experience:

• Bachelor’s degree in architecture, construction science or design is highly preferred.

• Minimum of 5-years hotel project management and/or construction related fields.

• Strong knowledge of construction accounting and computer skills to include Excel and Project Scheduling software (MS Projects or similar).

• Hotel Brand experience helpful

• Full Time – Preferably based in Houston, TX

Physical Demands:

• Long hours are sometimes required, including nights and weekends.

• Light work-Exerting up to 30 pounds of force occasionally, and /or 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

• Ability to spend some time moving about the hotel overseeing the various projects.

• Valid driver’s license from appropriate state and MVR in good standing.

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America’s Contractor – is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

The Role

The Senior Project Manager is responsible for planning, executing, and delivering complex construction projects with significant environmental, remediation, and heavy civil/sitework components. This role requires deep experience managing projects under uncertain site conditions, coordinating environmental requirements alongside cost, schedule, and field operations, and leading teams through regulatory-driven construction constraints.

The Senior Project Manager serves as a key leader in ensuring environmental compliance, safety excellence, and successful project delivery while maintaining strong relationships with owners, consultants, subcontractors, and regulators.

Financial & Cost Management

• Lead comprehensive project financial management, including accurate Cost-to-Complete forecasting, exposure identification, and cash flow optimization.
• Integrate Oracle and Expedition to track costs, changes, field directives, back charges, allowances, and unit price exposures.
• Enforce adherence to forecasting calendars, SOPs, and detailed line-item analysis to prevent budget overruns and financial surprises.
• Develop, maintain, and communicate cash models, percent-complete projections, and Schedule of Values that support strong project liquidity.
• Review subcontractor schedules of values and requisitions to prevent overpayment and unfunded change exposure.

Change Order & Contract Management

• Direct end-to-end Change Order management, ensuring full utilization of Expedition to track PCOs, OCOs, allowances, and CORs.
• Provide timely, transparent change status reporting to Owners and drive monthly OCO execution to prevent aging issues.
• Recover all legitimate GC costs related to Owner changes and ensure timely processing and closure with subcontractors.
• Maintain accurate contract, change, and compliance logs, and lead monthly reviews to identify risks and exposures.

Schedule & Risk Management

• Lead the development, maintenance, and monthly updating of the baseline Contract Schedule in accordance with SOPs.
• Monitor critical path activities, manage schedule impacts, and take decisive action with non-performing subcontractors.
• Oversee buy-out, procurement, and submittal schedules to support uninterrupted workflow and mitigate risk.
• Issue timely notices, secure required authorizations prior to changes, and proactively address risks affecting cost, schedule, or quality.

Procurement & Purchasing

• Lead the Exhibit B purchasing and buy-out process, ensuring clear scopes of work, timely procurement, and alignment with the buy schedule.
• Coordinate with superintendents, estimators, and project teams to prevent “just-in-time” purchasing and material delays.
• Ensure contracts, bonds, insurance, and execution requirements are completed without impacting project delivery.

Owner, Subcontractor & Stakeholder Relations

• Build and maintain trusted, professional relationships with Owners through proactive communication and transparency.
• Establish a “firm but fair” subcontractor management approach focused on accountability, professionalism, and performance.
• Address subcontractor performance issues promptly to protect the project from delays, cost impacts, and quality risks.
• Strive to secure strong Owner satisfaction and positive project recommendations.

Quality & Closeout Management

• Provide leadership in executing the Quality Management Program, including benchmarks, mock-ups, inspections, and nonconformance tracking.
• Establish and implement an early, structured project closeout plan, including documentation, work lists, compliance tracking, and CCQ processes.
• Enforce the use of Noncompliance Reporting Systems and Work List tools to drive timely and compliant project completion.

Meeting & Communication Management

• Establish and lead a disciplined meeting structure that promotes efficient communication, accountability, and problem-solving.
• Manage meetings with clear agendas, time discipline, and alignment to SOPs for all project forums (OAC, PM/PE, subcontractors, coordination, etc.).

Team Leadership, Mentoring & Development

• Foster a collaborative, high-performance project culture built on accountability, professionalism, and teamwork.
• Lead by example, setting expectations for work ethic, behavior, and adherence to standard operating procedures.
• Mentor and develop team members through training, coaching, and career development initiatives.
• Proactively address team conflicts and support SCCI’s “Train & Develop Our People” strategy through ongoing education and engagement.

Qualifications

• Bachelor’s degree in construction management, Civil Engineering, Environmental Engineering or applicable discipline and experience relative to project size/scope
• 8+ years of related experience
• OSHA 30 – Required
• HAZWOPER 40-hour – Strongly Preferred (Required where applicable)
• PMP or AIC certification – Nice to have, not required
• Cost, schedule, and risk management in variable and regulatory-driven environments
• Strong understanding of change management related to site conditions and remediation scope
• Ability to coordinate remediation, sitework, and vertical construction activities
• Comfort working under formal specifications, inspections, and documentation requirements
• Strong communication and collaboration skills with owners, consultants, inspectors, and regulators
• Demonstrated safety leadership appropriate for remediation and high-risk construction environments
• Excellent business judgment demonstrated by consistently achieving profitability objectives and strong project close-outs with client and subcontractor relationships in good standing
• Excellent organizational skills and attention to detail evidenced by a strong command of all applicable contract and legal provisions
• Ability to consistently analyze and execute financial trade-offs which frequently involve dealing with incomplete data and ambiguity
• Ability to constantly multi-task and handle competing priorities between Suffolk business needs, organizational issues, and sound customer relations
• Possess judgment to know when to appropriately escalate issues up the chain of command
• A strong sense of urgency and initiative
• Team leader with excellent diplomatic and communication skills, able to handle and resolve conflicts effectively in a firm but fair manner
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Job Title: Procurement Coordinator / Office Administrator

Location: Hallandale Beach, FL (100% in office M-F)

Salary: $70k+/- depending on experience, plus benefits

Position Summary

We are seeking a highly organized and dependable Office Administrator / Procurement Coordinator to support daily office operations and procurement activities. This role is critical to keeping the office running smoothly and ensuring that supplies, invoices, payments, and project-related purchases are handled accurately and efficiently. The ideal candidate is detail-oriented, proactive, and thrives in an environment with multiple moving parts.

Key Responsibilities

Office & Administrative Support

• Manage day-to-day office operations, including ordering office supplies and maintaining inventory
• Run errands as needed to support office and project requirements
• Maintain organized digital and physical filing systems
• Serve as a point of contact for vendors, service providers, and internal teams

Procurement & Purchasing

• Order materials, furniture, fixtures, and supplies for various projects
• Track purchase orders, deliveries, and backorders
• Maintain procurement logs to ensure accurate records of all purchases
• Coordinate with project teams to ensure timely and correct ordering

Accounting & Financial Coordination

• Receive, review, and organize invoices from vendors
• Route invoices to the accounting team with proper documentation and coding
• Prepare and cut checks as directed
• Track payments and follow up on outstanding invoices or discrepancies

Organization & Process Management

• Keep detailed records of purchases, invoices, and vendor communications
• Ensure compliance with internal purchasing procedures
• Proactively identify ways to improve organization and procurement processes

Qualifications & Skills

• Highly organized with exceptional attention to detail
• Strong time management skills and ability to prioritize multiple tasks
• Experience with procurement, purchasing, or office administration preferred
• Comfortable handling invoices, checks, and basic financial documentation
• Strong communication skills (written and verbal)
• Proficient in Microsoft Office and/or Google Workspace
• Ability to work independently and take initiative

Preferred Experience

• Prior experience in an administrative, procurement, or operations role
• Experience working with accounting teams or bookkeeping processes
• Familiarity with vendor management and purchasing workflows