Plexus Office Hours Jobs in Usa

We are seeking a highly dependable and versatile Lead Office Services Associate to support the day-to-day operations of a dynamic office environment. This is a hands-on, “wear many hats” role responsible for ensuring seamless delivery of office services, facilities coordination, IT support, and hospitality functions.

Hours: Monday - Friday, 8:30am-4:30pm with 1 hour lunch (35 hour work week).

Hourly Pay: $27/hr.

Key Responsibilities:

• Manage mail services including sorting, scanning, delivery, and postage application
• Coordinate courier services and outgoing shipments
• Handle printing, copying, and document scanning requests
• Process invoices and maintain accurate records
• Order and coordinate food services for meetings and events
• Plan and support office events and team lunches
• Reset and maintain conference rooms to ensure readiness
• Monitor, restock, and order office supplies
• Maintain organized records and file management systems
• Liaise with building management for facilities-related requests
• Provide reception coverage, greet visitors, and manage incoming calls
• Monitor conference room schedules and proactively prepare meeting spaces
• Provide basic IT support including laptop setup, troubleshooting, AV support, and desktop imaging (training provided)

What We’re Looking For:

• Prior experience working in a law firm or corporate setting
• Proactive, self-starter with the ability to manage multiple responsibilities independently
• Strong organizational and communication skills
• Customer-service mindset with a focus on creating a positive office experience
• Comfortable supporting light IT functions and learning new systems
• Professional presence with a high level of reliability

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

Internal candidates only: The compensation outlined is applicable for candidates who fully meet the qualifications of the role based on their education and experience. If Opensity Solutions selects an internal candidate who does not meet all requirements, the position title, structure, and compensation may be adjusted accordingly.

A CEO of multiple entities is looking for an Executive Assistant who is skilled in project management and interested in becoming a chief of staff. The role will also assist the executive team and manage the office. The role is 5 days in-office near 680 and Crow Canyon Road.

About the Job:

• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations
• Act as a liaison and provide support to the Executive Team. Arrange and handle all logistics for Quarterly Planning Meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of CEO or Executive Team
• Vet and prioritize the CEO’s emails
• Keep the CEO informed of upcoming commitments and responsibilities and follow up appropriately
• Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated
• Anticipate CEO’s needs in advance of meetings, conferences
• Assist with special projects and events
• Design and produce complex documents, reports, and presentations
• Prepare information for meetings with staff and outside parties
• Compose correspondence and maintain contact lists
• Create trainings
• Maintain open communications with the Executive team, including meeting regularly with them and providing information or documents as needed
• Drive meetings, agendas, putting together trainings, packets, flyers,
• Organize conferences, meetings, QPMs
• Track KPIs
• Prepare PowerPoint presentations
• Prepare materials for meetings
• Maintain a busy calendar and prioritize on CEO’s behalf and make sure the CEO’s day runs smoothly
• Coordinate complex travel arrangements
• Process expense reports
• Assist in developing office policies and procedures for improved workflow and anticipate future needs
• Select vendors and purchase equipment, services, and supplies
• Replenish office materials such as snacks, printer supplies, paper, office supplies
• Answer main phone line and respond to inquiries
• Process and distribute daily mail
• Develop positive relationships internally and externally
• Some off-hour availability required

About You:

• Minimum of 5 years of experience supporting a C-level
• Strong ability to execute work with a diversity, equity, and inclusion lens
• BA/BS from a college or university
• Nonprofit board experience a plus
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Familiar with Google Meet/Gemini Notes and KPIs
• Strong communication skills: written and verbal
• Strategic thinker
• Understand the importance of confidentiality and trust when supporting a CEO
• High degree of professionalism in dealing with diverse groups of people, including stakeholders, senior executives, staff, and partners

Salary, Benefits (medical, dental vision), 401K, Profit Sharing, Pay for Community Service, Paid Vacation, Employee Assistance Program (nutrition, fitness, legal)

Hours: 8-5

Trustpoint is proud to partner with a boutique law firm in its search for an Office Manager on a direct hire basis. This hybrid position plays a critical role in supporting the firm’s daily operations, overseeing human resources functions, and managing billing administration. The Office Manager will serve as a key point of coordination between employees, leadership, clients, and vendors to ensure operational efficiency, compliance, and accurate financial processes.

Responsibilities

Office Management:

• Oversee daily office operations to maintain an efficient, organized, and productive work environment.
• Manage office supplies, equipment, vendor relationships, and facility maintenance.
• Coordinate internal communications, meeting schedules, and company events.
• Develop and implement office policies, procedures, and process improvements.

Human Resources:

• Administer the full employee lifecycle, including recruitment, onboarding, and offboarding.
• Maintain employee records and ensure compliance with federal, state, and local employment laws by maintaining up-to-date policies, procedures, and the employee handbook.
• Process new hire paperwork, background checks, and benefits enrollment.
• Coordinate employee benefits programs, including wellness initiatives, health insurance, retirement plans, and leave programs.
• Process bi-weekly payroll by ensuring all employee data, including timecards, status changes, and related updates, is accurate and up to date.
• Manage performance review cycles and assist management with HR documentation.
• Serve as the first point of contact for employee inquiries related to HR policies, benefits, or workplace concerns.
• Support employee engagement initiatives and help maintain a positive company culture.

Billing Administration:

• Prepare and distribute monthly WIPs to attorneys for review and processing.
• Prepare and send client invoices accurately and on schedule.
• Review attorney-entered monthly billable hours and issue late-time reports to management.
• Provide management with monthly attorney and paralegal time reports for partners’ meetings.
• Track payments, follow up on outstanding balances, and maintain accounts receivable records.
• Review and verify vendor invoices and assist with accounts payable processing.
• Maintain billing files, contracts, and documentation for audit readiness.
• Generate billing reports for leadership, ensuring accuracy and clarity.
• Collaborate with the finance team to reconcile accounts and ensure correct financial data entry.

Qualifications

• Prior experience in office management within a professional services or law firm environment preferred.
• Experience managing HR processes including onboarding, employee records, benefits administration, and payroll.
• Experience supporting legal billing functions including WIPs, invoicing, and accounts receivable.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple responsibilities in a fast-paced environment while maintaining attention to detail.
• Proficiency in Microsoft Office and familiarity with billing, payroll, and HR management systems preferred.

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Executive Assistant/Office Coordinator– Global Investment Firm

A prestigious global investment firm is seeking a polished and proactive Executive Assistant/Office Coordinator to join their New York team. This role supports a high-performing group of professionals that value their EA and the work they do.

The ideal candidate is someone who thrives in a professional, team-oriented atmosphere, and can really anticipate needs.

Location: Midtown East, in office Monday-Friday

Hours: 8:00am–5:00pm

Compensation: $100k-115k DOE + discretionary bonus + exceptional benefits

Responsibilities include (but aren't limited to):

• Executive Support: Manage complex, multi-time zone calendars and facilitate meetings by preparing all necessary documents and briefing materials.
• Travel Coordination: Arrange intricate domestic and international travel, including itineraries and visa processing.
• Administrative Management: Proactively handle emails and correspondence; manage detailed expense reports and reimbursement processes.
• Office Operations: Support the office with daily operations, including meeting and greeting clients/investors, managing conference room logistics, ordering catering for meetings, and ensuring kitchen and office supplies are fully stocked.
• Stakeholder Interface: Act as a professional point of contact for the building’s reception and external guests
• Ad Hoc Support: Assist with printing and any projects required to ensure the New York office runs seamlessly.

Ideal Candidate

• Experience: 4+ years of EA experience, ideally within finance or professional services.
• Culture Fit: You are reserved, detail-oriented, and highly observant. You understand the pace of finance and can match the energy of a sophisticated investment team.
• Mindset: A "no task too big or too small" attitude. You are a flexible team player who enjoys being the backbone of an office and collaborating closely with other assistants.
• Skills: Advanced proficiency in Microsoft Outlook and the MS Office Suite; highly articulate in both written and verbal communication.
• Attributes: Poised under pressure, exceptionally organized, and able to work autonomously with limited guidance.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Office Manager / Operations & Administrative Lead

On-site in Sylvan Lake, MI

Monday–Friday | 9:00 AM – 6:00 PM

Full-Time

Our client, a growing cannabis-focused real estate firm, is seeking a highly organized, detail-oriented, and trustworthy Office Operations Manager to serve as the operational backbone of their business.

This is not a traditional front-desk administrative role. Our client is looking for a true right-hand partner — someone who can confidently manage a wide range of administrative, financial, payroll, and executive support responsibilities with discretion and precision.

The ideal candidate thrives in small-team environments, enjoys wearing multiple hats, and takes pride in keeping both business and personal operations running seamlessly.

Position Overview

This role is central to the success of the organization. The Office Manager will oversee day-to-day office operations, manage financial tracking and payroll, and act as a trusted administrative partner to the company owner.

High attention to detail, accountability, and confidentiality are essential.

Key Responsibilities

Office Operations & Administration

• Ensure smooth daily operations for a team of 5–10 employees
• Manage office supplies, vendors, maintenance scheduling, and general upkeep
• Coordinate cleaning services and external service providers
• Support staff with travel bookings and administrative needs
• Serve as the central administrative point of contact for the office

Financial Tracking & Bookkeeping

• Track all company financial activity, including property sales, revenue, operating expenses, and reimbursements
• Maintain accurate and organized financial records
• Prepare documentation and reports for review
• Work closely with external accountants and tax professionals
• Ensure financial records are consistently up to date and audit-ready

Payroll & HR Support

• Process payroll accurately and on time
• Track employee hours, compensation, and reimbursements
• Maintain organized payroll and personnel records

Executive & Personal Administrative Support

• Track and categorize personal expenses for the company owner and family
• Organize personal financial documentation with discretion
• Book travel arrangements (flights, hotels, itineraries)
• Coordinate gifts and special purchases for personal and professional relationships
• Act as a highly trusted partner handling sensitive financial and personal matters

What Our Client Is Looking For

• Proven experience as an Office Manager, Bookkeeper, Executive Assistant, or similar role
• Strong understanding of financial tracking, budgeting, and expense management
• Experience processing payroll
• Exceptional organizational skills and attention to detail
• High level of discretion and professionalism
• Comfort handling both business and personal financial matters
• Strong communication and time-management skills
• Ability to work independently and manage multiple priorities

Preferred:

• Experience in real estate and/or the cannabis industry
• Familiarity with accounting software such as QuickBooks and advanced Excel skills

Why This Role Stands Out

• High-trust, high-impact position within a growing company
• Direct partnership with company leadership
• Opportunity to truly own and streamline administrative and financial operations
• Collaborative, entrepreneurial environment

If you are someone who takes pride in being the organized force behind a successful business and enjoys serving as a trusted partner to leadership, we encourage you to apply.

About Vangst:

Vangst is the cannabis industry’s hiring platform. Vangst helps cannabis companies find the talent they need to grow their business. From on-demand gig workers to trained & credential full-time employees, Vangst has built the industry’s go-to talent marketplace for all cannabis hiring. Vangst is proud to work with 1,200+ of the cannabis industry’s leading businesses.

Since raising their seed round in 2018, Vangst has become one of the fastest-growing companies in the cannabis industry and was recognized as one of Fast Company’s Most Innovative Companies.

Today, over 300,000 people have full-time jobs in the cannabis industry and this number is expected to triple over the next five years. Vangst is on a mission to fill every job in the cannabis industry.

Vangst’s headquarters is in Denver, CO. Vangst is a Series B company backed by Lerer Hippeau, Colle Capital, Level One Fund, Snoop Dogg’s Casa Verde Capital, and others.

Vangst provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Saint Alphonsus Behavioral Health Clinic is looking for a Lead Practice Nurse to join their team! In this role, you will provide clinical leadership and support within the clinic and throughout the network. This is also considered a working RN position, meaning you will still provide some patient care, including Triage, working alongside clinic staff.

Typical days include coordination of all back office staff and acting as liaison between support staff, physician and clinic managers/administrators. You will conduct routine staff meetings, scheduling, clinical competencies, staff education, etc. and be responsible for Joint Commission, OSHA, CLIA and State radiological safety standards as well as any other local, state or federal mandates. You will assist in preparing operational budgets yearly, and have authority to purchase day-to-day medical/surgical supplies, as well as helping to assess capital equipment needs yearly.

Schedule: Mon - Friday hours (24 hrs a week), day and hours to be determined.

General Requirements:

• Minimum of two years of nursing experience required, preferably in a physician office setting

• Management experiences a plus

Education:

• An associate or bachelor's degree from a nursing program accredited by ACEN or CCNE

License/Certification:      

• Must have an RN license in the state of Idaho issued prior to hire date.

• Must provide licensure or proof of application in the State of Oregon within six months of starting

• Basic Life Support for Healthcare providers certification from either AHA, ARC or the Military Training Network is required at hire

HIGHLIGHTS AND BENEFITS: 

When Saint Alphonsus takes care of you, you can take better care of our patients. We foster personal and professional growth and offer opportunities that empower our colleagues to develop their careers. Our belief in work-life balance compliments the natural beauty, diverse landscapes, and outdoor recreation lifestyle that is unique to Idaho and Oregon.  

• We offer market-competitive pay, generous PTO, and multiple options for comprehensive benefits that begin on day one. 

• Benefits for your future include retirement planning and matching, college savings plans for your family, and multiple life insurance plans that can change as your needs develop. 

• We are proud to offer Employee Assistance Programs, tuition reimbursement, and educational opportunities to help you learn and grow. 

Visit to learn more! 

MINISTRY/FACILITY INFORMATION: 

Saint Alphonsus Health System is a faith-based ministry and not-for-profit health system serving Idaho, Oregon, and northern Nevada communities. The health system boasts 4 hospitals, 609 licensed beds, and 73 clinic locations. Through innovative technologies, compassionate staff, and healing environments, Saint Alphonsus' goal is to improve the health and well-being of people by emphasizing care that is patient-centered, physician-led, innovative, and community-based.  

• Top 15 Health Systems in the country by IBM Watson Health; 

• The region’s most advanced Trauma Center (Level II); 

• Commission on Cancer Accredited Program through demonstrating an uncompromising commitment to improving patient survival and quality of life. 

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Full job description

Salary: $50,000 – $55,000 yearly (gross)

(Equivalent to $24.04 – $26.44 per hour, based on 40 hours/week)

Signing Bonus:

• $500 after 30 days
• $500 after 90 days

Performance Bonus: 5–15% of yearly salary

Total First-Year Compensation: Up to $64,250

About the Role

We are looking for a detail-oriented Office Administrator with strong accounting and bookkeeping experience to support our daily financial operations.

This role is ideal for someone who enjoys working with numbers, staying organized, and making sure everything balances correctly. You will handle key financial and administrative tasks such as payroll, sales tax, accounts payable/receivable, and general bookkeeping, while also supporting overall office operations.

If you are reliable, accurate, and take pride in keeping financial records clean and organized, we’d love to meet you.

Responsibilities

• Manage day-to-day bookkeeping and financial records
• Process accounts payable and accounts receivable
• Prepare and track invoices, payments, and reconciliations
• Handle payroll processing and employee time records
• Manage and file sales tax reports
• Assist with month-end and year-end closing tasks
• Maintain organized financial documentation and reports
• Support budgeting and expense tracking
• Coordinate with external accountants or CPA as needed
• Assist with general office administrative tasks when required
• Ensure accuracy, compliance, and confidentiality of financial information

Requirements

• 2+ years of experience in bookkeeping, accounting, or a finance-related administrative role
• Hands-on experience with accounts payable (AP) and accounts receivable (AR)
• Experience processing payroll and maintaining employee pay records
• Knowledge of sales tax reporting and compliance
• Strong understanding of basic accounting principles and reconciliations
• High accuracy and strong attention to detail, especially when working with numbers
• Proficiency in Microsoft Excel or Google Sheets (formulas, tracking, reports)
• Experience with accounting software (QuickBooks or similar preferred)
• Strong organizational and time management skills
• Ability to handle confidential financial information with discretion
• Comfortable working independently and meeting deadlines
• Clear communication skills and a professional demeanor
• Prior office administration experience is a plu

Why Join Us

• Stability & Security – Over 35 years in business and continuously growing
• Performance Bonus – 5–15% of yearly salary based on performance
• Benefits
• 401(k) with company contribution (after eligibility period)
• Health Care Plan (50% company contribution)
• Paid legal holidays (New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving, Christmas, etc.)
• Paid vacation after one year of employment
• Career Growth – Long-term opportunity to grow within a well-established luxury e-commerce company

Job Type: Full-time

Pay: $50,000.00 - $64,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Ability to Commute:

• Boynton Beach, FL 33426 (Required)

Work Location: In person

The Role:

We are looking for an Office PA to help manage the day-to-day operations of our workspace. This role is central to our team’s success, ensuring our studio environment is organized, well-stocked, and welcoming for our staff, clients, and vendors alike. The ideal candidate is a resourceful problem solver who can balance administrative duties with hands-on tasks.

Key Responsibilities:

• Manage daily opening procedures, including preparing coffee, unloading dishwashers, and maintaining the appearance of common areas.
• Assist in monitoring and ordering supplies for the office and kitchen spaces to maintain a consistent inventory; restock snacks, beverages, and paper goods as needed.
• Act as the first point of contact by managing the front desk, answering phones, and responding to email inquiries.
• Coordinate the distribution of mail and packages.
• Perform offsite runs to studios for hard drives and script deliveries, client gifts, and miscellaneous office purchases.
• Assist with office furniture assembly, storage organization, and internal office moves or desk configurations.
• Support the planning and execution of company events including monthly meetings, weekly happy hours, and holiday parties.
• Provide support to the Post-Production and Assistant Editor (AE) teams as needed.

Qualifications:

• Excellent communication and organizational skills
• Ability to prioritize tasks in a fast paced environment
• Valid driver’s license and reliable transportation for local errands

Pediatric group near Savannah, GA

• Located one hour drive to Savannah, GA, 4 hours to Atlanta, GA and 2 hours to Jacksonville, FL
• Openings for outpatient Pediatrics and pediatric urgent care (or a mix of both)
• Group also has a Pediatric urgent care office only 10 miles from Savannah, GA (group is expanding in pediatric urgent care as well)
• Can live in Savannah, Richmond Hill, Pooler - excellent schools
• Join a private group of 4 Pediatricians and 1 APP as they continue to grow their Pediatric Urgent Care facilities and their Outpatient clinic.
• Outpatient, no hospital coverage. Well and sick child visit
• Monday Friday 8 am 5 pm
• Urgent care shifts available as group owns an urgent care office near Savannah, GA. Various scheduling options if interested in just covering urgent care
• Visa sponsorship available medically underserved area

Benefits: Competitive base salary

$200k for recent grad $225-250k for BC experienced RVU incentives plus quality incentives

Retention bonus is negotiable

Relocation is negotiable No loan repayment options here

CME reimbursed plus time off

PTO

Paid malpractice insurance

401k retirement

Medical, dental and vision insurance