Olivigna Events Jobs in Usa

Position

Event Producer

Event Strategies, Inc.

Alexandria, VA 22314

Job Description

ESI is a full-service event production company based in Alexandria, VA. We are seeking experienced Event Producers to be the primary lead for the planning and execution of high-profile live events, conferences, tours, and special projects nationwide. Event Producers serve as the central point of coordination between clients, vendors, and internal departments, ensuring that every element of the event is delivered on time, on brand, and within budget. The ideal candidate is a proactive problem solver who thrives under pressure, has a strong grasp of live event logistics, and can lead cross-functional teams from concept to completion. This position requires exceptional communication, organizational, and leadership skills, as well as an understanding of creative and technical event components.

Compensation

• Salary pay that is negotiable based on skill level and experience. Travel per diem and accommodations provided.

How To Apply

• Contact us at (888)374-4565 or

Responsibilities

• Lead all phases of event production, from planning through on-site execution and post-show wrap-up
• Manage the onsite team (ranging from 5-100 people) leading the execution of the event
• Develop and manage event timelines, budgets, and production schedules
• Serve as the primary client contact throughout the project lifecycle
• Oversee production logistics including staging, audio/visual, signage, creative builds, and run of show
• Collaborate with design, operations, and technical teams to ensure alignment with client objectives
• Conduct site visits, manage vendor relationships, and coordinate permitting or venue logistics as needed
• Supervise setup, live execution, and strike of all event elements
• Troubleshoot operational or technical challenges quickly and effectively
• Prepare post-event reports and budget reconciliations for internal review

Qualifications

• Strong leadership, communication, and client-facing skills
• Proven ability to manage multiple complex projects simultaneously
• Proficiency in event production workflows and vendor coordination
• Excellent organizational and budgeting skills
• Comfortable working under pressure in fast-paced, live environments
• Willingness to travel and work evenings/weekends as required

Experience

• 3+ years of experience in event production, live event management, or experiential marketing
• Background in large-scale or high-profile events preferred
• Familiarity with staging, AV, or creative production elements

Environment

• Work is performed both in-office (Alexandria, VA) and on-site at event locations nationwide. Producers should expect irregular hours and on-call availability, including evenings, weekends, and holidays during active event periods.

Marketing:

• Utilize our Event Management Software to create digital content to promote both Events and Trainings; manage the Events in the Software and/or Sales Force
• Create Sales Force Campaigns to assemble invitee lists which are then tracked in the Event Management Software
• Utilize Salesforce marketing automation to invite attendees and automate registrations and responses into the Event Management Software
• Utilize Sales Force reporting and dashboards to provide real time updates regarding Event activities and status
• Develop content for and design event materials for advertising and promoting events and training which may include: Flyers, Web Sites, and/or Email templates

Events:

• Accountable for the planning, execution and effectiveness of company events
• Research venues and vendors and select based on their fit, quality, and cost
• Establish and maintain relationships with event vendors, food service providers and venue contacts
• Plan all event details and aspects, including location, timing, content, and target attendees with input from company stakeholders
• Coordinate vendor payments and ensure invoicing of any event fees due from attendees
• Responsible for establishing event budgets with manager and then managing to meet or beat budget
• Coordinate and oversee all event operations including set-up, execution and tear-down
• Analyze and evaluate event feedback and results, provide recommendations for improvement to all sponsor stakeholders
• Attends and assists at company events within our entire footprint at the direction of the Marketing Manager

Sales Support:

• Coordinates event venues, outside event speakers and catering
• Create the sales events in the Event Management Software and track through Sales Force
• Create corresponding event campaigns and monitor/maintain/measure event RSVPs in Salesforce
• Coordinate manufacturer factory tours, product expos, and other off-site training registrations and travel arrangements for Associates and Customers
• Coordinate internal Sales Blitzes

Training Support:

• Coordinate off-site training locations, outside trainers, and catering
• Create the training events in the Event Management Software and track through Sales Force
• Create corresponding training campaigns and maintain training RSVPs in Salesforce
• Update and maintain training certification process in Salesforce and Eclipse
• Maintain Training Video Library on website

Why work for HVAC Distributors?

• We have been in business for over 35 years
• Competitive compensation program
• Annual incentive program
• Full benefit package first of the month following 30 days of employment
• 401k Program with match
• State of the art technology
• Growth opportunities
• Best Places to Work in PA 2023, 2024 & 2025

Qualifications

Education and/or Experience:

• Bachelor's degree (B. A.) from four-year college or university
• 5 years’ marketing experience
• Experience in event planning or event coordination in a corporate environment
• Valid Class “C” Drivers License with good driving record.

Knowledge, Skills and Abilities:

To perform the job successfully, an individual should demonstrate the following skills and abilities:

• Proven track record of creative, successful events.
• Ability to multi-tasks and meet deadlines.
• Possess excellent communication and interpersonal skills.
• Experience in managing budgets and tracking expenses

Computer Skills:

• To perform this job successfully, an individual must have proficiency in and Event Management Software, Microsoft Office products, Sales Force CRM, Wordpress, and Adobe Creative Suite.

Company Description

The Director of Event Planning and Graduate Engagement is a highly responsible position dealing with university and Foundation leadership, requiring consistent professionalism and effective communication.

The position will have a dual reporting line with the event portion of the position reporting to the Chief of Staff, Communications and Government Affairs and the graduate engagement reporting to Vice President for Development at the LSUHS Foundation.

The event portion of the responsibilities involves managing all institutional events to include: commencement ceremonies in May and August, White Coat Ceremony for MD’s and PA’s, Graduate Research Day, designated retirement receptions for high level and/or long tenured faculty or administrators, milestone events for degree programs and/or schools, celebratory events due to high level recognition of the institution, a school or individual, mini-med, Preview Days for Schools, etc.  Additionally, event planning guidance and execution will be provided for department-level events.

The graduate engagement portion of the responsibilities involves coordinating alumni engagement for LSU Health Shreveport’s residency and basic science graduate programs. The institution has forty-seven accredited residency and fellowship programs and several PhD and Master’s tracks in the School of Graduate Studies. The LSU Health Sciences Foundation has traditionally managed LSU Health Medical Alumni affairs and assisted with alumni programming for the School of Health Professions and Sciences. This new shared position will, for the first time, extend the Foundation’s alumni engagement services to LSU Health Shreveport’s residency and basic science graduate programs. 

Position will involve evening and weekend hours.  

Regular attendance is required to perform the functions of this position.

Incumbent must understand that they are the university/Foundation representative with those they serve requiring the utmost professionalism in conduct and appearance.

Essential Position Functions and Duties

45% - Event Planning

• Consultation with clients to understand the scope and objectives of the event and to determine the optimal location on campus for the event.
• Reserve event location or locations.
• Plan all aspects of the event to include budget, timeline, venue, seating, menu, guest list, audiovisual needs, signage needs, parking, etc. 
• Coordinate event logistics to include IT, UPD, environmental services being onsite, delivery of tables, chairs, tablecloths, florals, food, drink, etc.
• Timely engagement of LSUHS IT and/or audiovisual staff as needed for the event.
• Timely engagement of Medical and Strategic Communication for needed signage, invitations, and directional signage.
• Timely engagement of appropriate parties for any required contracts or agreements
• Timely engagement of Communications and Public Affairs for internal and/or external marketing of event
• Have access to travel schedules of all presenters to be certain of their availability at the time they are scheduled to appear/speak at event.
• Ensure all event operations are handled in a timely and efficient manner. A standardized event-planning document should be used for all events to avoid overlooking important aspects. A post-event document should be developed to allow for analysis of events to determine if they met goals and objectives, including the budget.
• Supervise staff involved in the execution of the event, including custodial staff, caterers, etc.

45% - Graduate Engagement

• Plan residency program and graduate school alumni programming that supports the school’s strategic priorities and aims to increase alumni engagement and gift participation, targeting engagement and relational stewardship.
• Ensure accurate and complete residency program and graduate school alumni database records by capturing relevant contact, biographical, and career information through alumni communication vehicles and in-house research.
• Establish and build relationships with residency program and graduate school alumni through reunions and national conference events, as well as regular communication via direct contact, email, website, social media, etc. 
• Collaborate closely with development colleagues to increase residency program and graduate school alumni support, identify and qualify prospects for giving, communicate development-related interactions via contact reports, and attend prospect management meetings
• In consultation with the LSU Health Shreveport Communications Office, develop a communications engagement strategy which may include print, websites, email, social media, etc.
• Collaborate with Foundation colleagues to establish a strategic plan for the department-based residency program alumni annual fund, ensuring it aligns with overall Institutional fundraising goals and maintains a cohesive and consistent message.

Qualifications

Minimum

• A two-year degree with six years of proven experience in event planning for large events (minimum 500 attendees), plus proven experience in strong relationship building and management.  
• Bachelor’s Degree or Industry Certification from an accredited university, preferably in event management, hospitality, communications, project management, and/or a related field, with a minimum of five years of proven event planning and relationship management experience.
• MS Office Proficiency
• Exceptional organization and time management skills to plan and execute all aspects of an event efficiently, within set deadlines and budget.
• Strong communication and interpersonal skills to effectively liaise with staff, vendors, stakeholders involved in graduate medical education, including residents/fellows and their program directors and GME office staff.
• Possess proven creativity to design and implement high-quality, unique events based on client input and budget
• Possess proven ability to compile, maintain and utilize data to enhance relationship between LSUHS Foundation and LSUHS residents and fellows (GME).

Preferred Qualificaitons

• A four year degree with five years of proven experience in executing multiple, large events (1,000+) in a short timeframe among highly educated professionals. Experience in relationship building with highly educated individuals in an academic setting.

Additional Position Information

PSN/PER Number: PSN 59661/PER 2809

Salary Range: $60,000 - $75,000  

Primary Location: Shreveport, LA (On-Site)

About the School/Department

he LSU Systems Office has provided LSU Health-Shreveport employees with excellent benefit options designed with you and your dependents in mind. Our Benefits Section is available between 8:00 a.m. and 4:30 p.m., Monday through Friday, to help answer any questions you might have about these benefits.

• Salary is commensurate with experience and training
• Generous Health, Dental, and Vision Insurance
• Life Insurance
• Long-Term Disability Insurance
• Accidental Death & Dismemberment Insurance
• Flexible Spending Account
• Optional Retirement Plans

LSU Health is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Special Instructions to Applicants

Please apply on our website:

About Buzznation:

At Buzznation, we specialize in crafting unforgettable event experiences for Technology companies. Our team thrives on creativity, precision, and passion. We’re looking for a proactive and detail-oriented Event Manager to support and lead end-to-end event execution while ensuring excellence in delivery.

We are seeking a dynamic and creative  Event Manager to join our team. The Event Manager will be responsible for developing innovative event concepts and managing the end-to-end execution of events. From ideation to post-event evaluation, the ideal candidate will ensure every detail is aligned with brand identity, audience engagement, and strategic goals.

Key Responsibilities:

Event Conceptualization:

• Develop original, innovative event themes and experiences aligned with brand values and target audience expectations.
• Conduct market research and trend analysis to inform event formats, styles, and activations.
• Collaborate with internal teams
• Prepare detailed concept proposals, mood boards, and creative briefs for approval and execution.

Event Management:

• Plan and oversee the logistical execution of events , including venue research, vendor management, staffing, budgeting, contracting and scheduling.
• Create and manage budgets, timelines, and production schedules to ensure efficient execution.
• Coordinate with suppliers, performers, and partners to secure resources and maintain high standards.
• Ensure compliance with health, safety, legal, and insurance obligations for all events.
• Lead on-site event management, including setup, guest experience, and post-event teardown.
• Monitor and report on event performance, attendee feedback, and ROI metrics.

Requirements:

• Bachelor's degree in Event Management, Marketing, Communications, or related field (or equivalent experience).
• 5+ years experience in event planning and creative ideation, preferably in agency or brand environments.
• Strong portfolio of past events, showing both creativity and operational excellence.
• Excellent organizational, budgeting, and negotiation skills.
• Exceptional communication and interpersonal abilities.
• Proficiency in project management tools and event software platforms.
• Ability to work under pressure and manage multiple projects simultaneously.

Preferred Qualifications:

• Experience in executing events from 10-200 pax

What We Offer:

• A collaborative, innovative, and fast-paced work environment.
• Opportunities to shape high-impact events from the ground up.
• Competitive salary and benefits package.
• Growth and professional development opportunities.

1 Year Contract

$75,000 ( 60K Fixed + 15K Performance based Incentives)

Regular working hours - 40 hours per week, 160 hours per month.

Paid Holidays

30-40% Travel involved for events within US.

The Sustainability Event Planner & Outreach Coordinator is responsible for planning, coordinating, and executing sustainabilityfocused events and outreach initiatives for Campus Services. This role schedules and manages events in the Community Garden, supports zerowaste event practices across the unit, coordinates outreach activities, and oversees student staff assisting with event execution. The position collaborates with Campus Services departments, campus partners, and external groups to deliver educational and engagementfocused programming that advances sustainability goals.

Job Duty 1 -
Confer with event sponsors to determine scope and overall objectives associated with an event.

Job Duty 2 -
Based on client needs and facility availability determine resources required and prepare event schedule.

Job Duty 3 -
Make necessary facility reservations.

Job Duty 4 -
Arrange for any catering requirements, facility set-up, parking, security, etc. May coordinate attendee travel arrangements.

Job Duty 5 -
Design and create promotional/publicizing materials (print, website, etc.).

Job Duty 6 -
Manage and track event budgets/costs, and maintain associated reports.

Job Duty 7 -
Conduct follow-up to determine adequacy of services provided in support of event.

Job Duty 8 -
May be responsible for identifying prospective customers and generating revenue.

Job Duty 9 -
Perform other duties as assigned

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Other Required Qualifications
No additional information.

Required Experience
Four to five years of job related experience

Preferred Educational Qualifications
Technical Diploma, Associate's Degree or two years college course work

SKILLS
This job requires working knowledge and skills in event management. This includes skills in customer service, organizing, planning and scheduling. Use of business related computer applications is required.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individuals race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Event Planning & Coordination

• Coordinate sustainabilityfocused events, workshops, popups, and gardenbased programs.
• Reserve and manage the Community Garden as an event space, including scheduling, approvals, setups, and pre/post event walkthroughs.
• Develop event plans based on sponsor needs, facility availability, and required resources.
• Arrange event support services (e.g., catering, setup, facilities coordination, supplies).
• Create event materials and outreach content to promote programming.
• Conduct postevent assessment and followup to evaluate effectiveness.

ZeroWaste Event Support

• Serve as the units ZeroWaste Event Coordinator, providing guidance and resources to support sustainable event practices.
• Coordinate wastesorting stations, train staff, and track diversion metrics.
• Recommend improvements to reduce singleuse items and enhance sustainability performance.

Outreach & Engagement

• Plan and support sustainability outreach activities, including tabling, campus campaigns, and educational engagement opportunities.
• Develop interactive engagement strategies to promote awareness of Campus Services sustainability initiatives.
• Track participation and engagement outcomes.

Student Staff Coordination

• Recruit, train, schedule, and oversee student staff supporting events, tabling, and zerowaste operations.
• Provide expectations, training materials, and ongoing guidance to ensure consistent, highquality support.

About the Company:

We are a leading full-service advertising and entertainment agency. We work with the biggest names in Sports and Fortune 500 companies, providing deep expertise in sales, marketing, content creation, event production, activation, and more. Van Wagner has been connecting brands to sports for decades. When we first entered the sports landscape, we used our creativity and expertise to develop unique advertising and marketing opportunities for brands to reach millions of sports fans at live events. As the world’s leaders in TV-visible signage, our Dorna team positions brands in the heart of the action, selling high-impact, visible signage behind Homeplate, courtside, and along fields of play across more than 500 professional and collegiate sports teams across the NFL, NBA, MLB, NHL, NCAA, MLS, and International Soccer. As industry leaders and innovators within sport presentation and video board production, Van Wagner's Productions team has developed, produced, and directed in-stadium shows for nearly every major event in sports. We work with the highest profile leagues, teams, and venues in the world, including the NFL Super Bowl, Olympic Games, Formula 1, NCAA Championships, US Open Tennis, Kentucky Derby, NHL All-Star Game & Winter Classic, and MLB Field of Dreams, to name a few.

Overview / Objective:

Serve in an administrative role for event presentation and show production across the National Football League’s tentpole events, including the Super Bowl, Pro Bowl, Draft, Scouting Combine, Hall of Fame, Flag Championships, and Kickoff. This role will focus on administrative strategy, logistics, and supporting our growing number of domestic events and international games.

The role will support key aspects related to NFL event presentation administration and logistics. Additionally, they will assist in the facilitation of game presentation across all 32 Clubs by engaging in ongoing discussions on optimal practices, innovation, and policies. This role requires an understanding of event presentation across sports/entertainment, with a detail-oriented and solution-based mindset.

Responsibilities include, but are not limited to:

• Coordinate and support key components for NFL Domestic & International Games/Events: content development, pre-event pageantry/game timeline, entertainment, creative development, production, and talent management.
• Play a key role in on-site presentation execution across all major NFL events, including Super Bowl game (and surrounding events), Pro Bowl, NFL Draft, Scouting Combine, the Hall of Fame
• Coordinate and manage all logistical assets and resources, including pre-production, on-site operations, and post-event breakdown.
• Maintain the application and consistency of logistics and operations planning across all NFL events to ensure scalable and repeatable best practices.
• Create and maintain event-specific logistics and operations manuals to drive efficiency, consistency, and sustainability.
• Manage the annual NFL event calendar from an operational standpoint to align timelines, track milestones, and deliver key information to all relevant parties.
• Manage operational purchasing workflows, including purchase orders, vendor invoices, and talent/vendor contracts
• Identify best-in-class content strategies and tactics through analysis of league event performance, club input, and external case studies, supporting the adoption of best practices across the League and the clubs.

About This Role:

• This role is strategically positioned at the intersection of the NFL and the NFL-focused department at Van Wagner Productions, serving as a key operational link between both organizations. In this dynamic position, you will be responsible for the administrative management of processes and operations that enhance the efficiency of the NFL while ensuring adherence to the internal guidelines of Van Wagner Productions.

Required Qualifications

• Knowledge of event production and timelines for live events
• Understanding of live production processes
• Strong administrative or organizational skills
• Ability to travel domestically and internationally, as required
• Experience with creating engaging presentations and decks for C-Level and large-scale planning meetings
• Strong communication, organizational, and presentation skills
• Experience in serving as a point of contact for vendors and production teams
• Proficient with Microsoft Office Suite

Other Key Attributes / Talent Characteristics

• Strong communication and collaboration skills
• Ability to create/present decks and clearly articulate event entertainment strategies across the organization and to external partners
• Strong time management and ability to manage multiple projects simultaneously
• Flexibility to travel and work non-traditional hours, including evenings and weekends, as required by project schedules.

Preferred Qualifications

• 3+ Years of Live Event Production Experience or related work
• 4 Year Degree

Physical Demands

• Standing for long periods of time. Covering large footprints across event sites

Why Van Wagner May Be Right for You:

• An unmatched culture within our organization that focuses on building trust with our clients, team members, and partners through a people-first approach that delivers business results.
• Competitive salary and paid time off.
• Outstanding benefits package (including medical, dental, vision, life insurance).
• 401k

Position Overview

POP MART is entering its next phase of U.S. growth. As we expand flagship stores, tiered retail formats, pop-ups, and brand activations, we are establishing a dedicated Events function to elevate customer experience and brand presence nationwide.

The Senior Manager, Events will build this function from the ground up — defining strategy, developing scalable processes, managing budgets, and executing high-impact retail and brand activations across the U.S.

This role requires a builder mindset. The ideal candidate thrives in ambiguity, operates with agility, and balances strategic thinking with hands-on execution. We are looking for someone who moves fast, learns quickly, and can translate creative vision into operational excellence.

Key Responsibilities

Function Build & Strategy

• Establish the U.S. events strategy aligned with brand, retail, and commercial goals
• Define event tiers (flagship openings, pop-ups, exhibitions, IP launches, community events)
• Build annual event roadmap and budget planning framework
• Develop scalable SOPs, vendor playbooks, and approval workflows

Event Execution & Growth

• Lead end-to-end execution of retail store openings, pop-ups, exhibitions, and brand activations
• Manage external agencies, production vendors, and cross-functional partners
• Ensure events drive measurable outcomes: traffic, sales, brand awareness, community engagement
• Identify growth opportunities in new markets and emerging formats

Operational Excellence

• Create standardized project management tools and timelines
• Establish cost controls and ROI tracking mechanisms
• Build vendor network across regions (West, Central, East)
• Ensure compliance with local regulations, mall policies, and safety requirements

Cross-Functional Leadership

• Partner with Retail, Marketing, Visual Merchandising, Operations, and HQ stakeholders
• Translate global brand direction into locally relevant execution
• Provide field guidance and training for store teams supporting events

Team & Capability Development

• Assess future team structure needs as the function scales
• Hire and develop event team members over time
• Foster a high-accountability, growth-oriented culture

Qualifications

• 7+ years of experience in retail events, experiential marketing, or brand activations
• Proven experience building or scaling an events function
• Strong project management and budget ownership experience
• Experience managing multi-location retail activations
• Comfortable operating in fast-paced, high-growth environments
• Strong vendor negotiation and relationship management skills
• Ability to balance creativity with operational discipline

Leadership Profile

We are looking for someone who:

• Is agile and adaptable in evolving environments
• Demonstrates a growth mindset and ownership mentality
• Is comfortable building structure where none exists
• Can operate both strategically and tactically
• Is resilient, solutions-oriented, and execution-driven
• Thrives in a global, cross-cultural organization

What Success Looks Like (First 12 Months)

• Defined U.S. events framework and governance structure
• Delivered successful flagship openings and IP activations
• Established measurable ROI tracking
• Built scalable processes to support multi-store growth
• Positioned events as a revenue-driving function, not just marketing support

Manager Client Programs & Events

New York City (Hybrid – 3 days in office, flexibility required for events)

We are seeking an experienced Manager, Client Programs & Events to lead the planning and execution of high-impact in-person and virtual client events.

This role will oversee a wide range of programs including CLE seminars, webinars, client dinners, receptions, and strategic marketing initiatives that support business development and client engagement.

This is a highly visible role working closely with senior stakeholders, practice groups, and a global events team to deliver exceptional client experiences.

Key Responsibilities:

• Lead end-to-end planning and execution of client programs and events, including large-scale and CLE programming.
• Partner with business development teams, practice groups, and senior leadership to align events with strategic goals.
• Manage event logistics including venues, vendors, contracts, budgets, and on-site execution.
• Develop innovative event concepts and agendas aligned with business priorities.
• Provide strategic guidance to stakeholders throughout the event lifecycle.
• Conduct post-event analysis, ROI tracking, and reporting.
• Ensure compliance with MCLE accreditation standards.
• Mentor and support junior team members.
• Monitor industry trends and emerging event technologies.

Qualifications:

• Bachelor’s degree required.
• Minimum of 7 years of experience in a Large Law firm environment.
• Law firm experience required.
• Strong project management, organizational, and communication skills.
• Experience managing complex, high-profile events.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with CRM/databases (InterAction is a plus).
• Flexibility to travel and adjust hours based on business needs.

This is an exciting opportunity for a strategic, hands-on events leader who enjoys working in a collaborative, high-performance environment and delivering best-in-class client experiences.

City of Kirkland

$19.20 - $22.93 Hourly

Kirkland, WA

Seasonal

202100547

Parks & Community Services - Rec. Services Supervisor

12/23/2024

Continuous

Non-Exempt

N/A

Job Summary

The role of the Recreation Lead is to provide outstanding customer service and operational support to recreation programs, facilities, and events within Parks and Community Services. Recreation Leads serve as the on-site City representative and may work at City facilities, athletic fields, school gymnasiums, City parks, and/or off-site program locations. Recreation Leads provide operational support including preparing spaces, leading and monitoring activities, and performing clerical work, and training and leading staff. Recreation Leads may work without on-site supervision.

Recreation Lead may be assigned to:

• Programs, such as youth or adult sports.
• Facilities, such as North Kirkland Community Center, Peter Kirk Community Center, City Hall, or Heritage Hall.
• Events, such as festivals or special events taking place in Kirkland parks or City facilities.

This recruitment is specifically for Recreation Leads who will support City-sponsored events taking place in Kirkland Parks or City facilities. Recreation Leads assigned to events will be responsible for set-up, operation, and tear-down of the City's trailered LED screen during moves in the park.

Distinguishing Characteristics: The Recreation Lead oversees programs, facilities, and events that the Recreation Attendant assists with. This position reports to Program Coordinators and/or Recreation Supervisors.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Lead, monitor, and oversee programs, facilities, rentals, and events.
• Open, close, and secure facilities and equipment.
• Prepare and distribute paperwork and supplies to program and event locations.
• Transport, set up, and take down equipment for programs and events.
• Greet and assist participants, staff, and the public in person and over the phone.
• Prepare verbal and written reports for staff.
• Report safety concerns and customer feedback to staff.
• Perform miscellaneous clerical tasks.
• Perform minor maintenance and cleaning as needed.
• Perform basic and intermediate functions using program registration software such as enrolling participants, processing refunds, class transfers, and handling cash.

Peripheral Duties:

• Support emergency response efforts within Parks and Community Services.

• Good verbal, written, and telephone communication skills are required.
• Ability to interact courteously with the public to acknowledge both compliments and complaints.
• Ability to work independently and as part of a team.
• Demonstrated good judgement in problem solving and responding to customer needs.
• Proficiency in standard computer software, such as Microsoft Office Suite applications Word, Excel and Outlook
• Excellent organizational and time management skills.

Minimum Qualifications:

• Education: No minimum education requirements.
• Experience: 1 year of customer service experience.
• Or: In place of the above requirements, the incumbent may possess any combination of relevant education and experience which would demonstrate the individual's knowledge, skill, and ability to proficiently perform the essential duties and responsibilities listed above.

Licenses and Other Requirements:

• Must be at least 18 years of age.
• Must have or be able to obtain First Aid/CPR certificate within 90 days of hire.
• May be required to possess a Washington State driver's license and submit a driving abstract, depending on area of assignment
• Must be able to lift and carry 50 pounds and use stairs.

• Experience working special events
• Interest or experience working in community recreation
• Experience operating complex audio/visual equipment
• Ability to list and carry 60 pounds.

Physical Demands and Working Environment: Work may be performed in a variety of indoor and outdoor settings, including City facilities such as community centers, City parks, Lake Washington School District facilities and off-site locations. Work settings may involve high levels of noise, many people, adverse weather conditions, uneven terrain, standing for extended periods of time, and interruptions. Desk assignments are done at a computer terminal.

Our client is seeking a Director of Events & Hospitality to lead the operations and strategic evolution of a large-scale events and hospitality program at their New York City headquarters. This is a unique leadership opportunity to shape unified, scalable, and data-driven teams that support a dynamic organization committed to operational excellence and exceptional guest experiences.

This role will oversee two established teams responsible for ~200 events annually and daily hospitality operations. Events range from intimate executive dinners to large-scale conferences and gatherings, primarily hosted onsite with occasional offsite events. In addition, the role oversees a comprehensive hospitality program including 20+ pantries and an onsite dining program serving 400+ meals daily.

The ideal candidate is a strategic leader with 10–15+ years of experience managing complex event programs, hospitality operations, and high-performing teams. Success in this role requires balancing exceptional service standards with operational efficiency, scalable systems, and strong cross-functional collaboration.

Location: New York, NY (Onsite) - 5 days in office

Compensation: $168,000 – $195,000 base salary + strong benefits

Key Responsibilities

• Lead and develop an Events team of 10+ professionals and a 12-person Hospitality team

• Oversee the planning and execution of 200+ annual events ranging from small meetings to large conferences

• Design and implement a scalable, organization-wide events strategy

• Develop standardized processes for budgeting, vendor management, logistics, and guest experience

• Partner closely with internal teams including Facilities, Security, Procurement, Contracts, and AV

• Oversee daily hospitality operations including 20+ office pantries and a 240-seat dining program

• Manage vendor relationships, contract negotiations, and annual budgeting for events and hospitality

• Define and track metrics to evaluate event success and drive continuous improvement

Qualifications

• 10–15+ years of progressive experience in event management and hospitality operations

• Proven leadership experience managing large in-house teams and external vendors

• Experience overseeing multiple concurrent events of varying scale and complexity

• Strong financial management experience including budgeting, forecasting, and contract negotiation

• Excellent stakeholder management and cross-functional collaboration skills

• Proficiency with event management platforms, CRM systems, and Microsoft Office

• Collaborate with the Event director to understand event objectives and goals.
• Register for appropriate trade shows and events that our industry and sales team select to attend.
  
  

• Coordinate the production of booth assets, including graphics, promotional materials, and giveaways that have been created by our in-house creative team.
• Ensure all booth assets are packed, shipped, and stored correctly for each event.
  
  

• Manage all logistical aspects of trade show participation, including booth and collateral shipping, and sending detailed event logistics email to attendees.
• Coordinate with vendors, contractors, and venues to ensure a seamless event experience.
• When traveling to an event: Troubleshoot any on-site issues and oversee the smooth operation of the booth during the event, supervise labor during setup.
  
  

• Help manage event budgets, tracking expenses and providing regular reports to event director.
• Identify cost-saving opportunities without compromising the quality of the event.
  
  

• Exceptional organizational skills and attention to detail.
• Strong project management abilities, including the ability to multitask and meet deadlines.
• Excellent communication and interpersonal skills.
• Willingness to travel to trade show locations as required.
• Creative problem-solving skills and ability to adapt to changing circumstances.
  
  

At Swan Aquatics, we specialize in comprehensive aquatic facility management, focusing on safety, efficiency, and community satisfaction. Founded by Melissa Louise Swanson in 2014, our company was born from a life-changing experience that highlighted the critical need for qualified lifeguards and instructors. We offer a wide range of services tailored to meet the unique needs of Homeowners Associations, municipalities, and private clients. From swim lessons and swim team development to lifeguard management and private lifeguard services, we ensure that every pool is a safe, enjoyable environment. Our dedicated team works with integrity and transparency, providing tailored solutions, including customizable workplace safety trainings. With years of expertise and a commitment to safety, Swan Aquatics is your trusted partner for all training needs.

About the Role:

As a Private Event Lifeguard, you will play a crucial role in ensuring the safety and well-being of all guests during private pool events in Los Angeles, CA. Your primary responsibility will be to monitor the swimming area, enforce safety rules, and respond promptly to any emergencies. You will work closely with event organizers to understand each event's specific needs and ensure a safe environment for all attendees. Additionally, you will be responsible for educating guests about water safety and proper pool etiquette. Ultimately, your efforts will contribute to a positive and secure experience for everyone involved in the event.

Minimum Qualifications:

• Current lifeguard certification from a recognized organization (Red Cross, ELLIS, STARGuard).1 year of experience as a lifeguard.Must be at least 18 years of age.Ability to swim proficiently and demonstrate lifeguarding skills.

Preferred Qualifications:

• Experience working as a lifeguard at private events or similar settings.Knowledge of water safety regulations and best practices.Strong communication and interpersonal skills.

Responsibilities:

• Monitor the swimming area to ensure the safety of all guests.Enforce pool rules and regulations to prevent accidents.Respond quickly and effectively to emergencies, including performing first aid and CPR when necessary.Communicate with event organizers to understand the specific needs and expectations for each event.Educate guests on water safety practices and proper pool etiquette.

Skills:

Lifeguarding and first-aid skills are essential for maintaining a safe environment during events. Proficient swimming abilities will allow you to respond effectively in emergencies, ensuring guest safety at all times. Strong communication skills will enable you to interact with guests and event organizers, fostering a collaborative atmosphere. Knowledge of water safety regulations will guide your enforcement, helping prevent accidents before they occur. Additionally, interpersonal skills will enhance your ability to educate guests on safety practices, contributing to a positive experience for all attendees.

Compensation details: 25-27 Hourly Wage

PIcc4c7e37db0f-31181-38168132

Position Overview: 

As the Seasonal Events & Execution Assistant, you’ll coordinate and execute all Group Sales and Sponsorship events, ensuring seamless operations and exceptional client experiences. You'll be the vital link between clients, sales teams, and park departments, delivering unforgettable events and supporting sponsorship activations. This position will report to the Area Manager of Events & Execution. This position is Seasonal.

What You’ll Do:

• Collaborate with the Area Manager of Events & Execution to manage client, sales, and park communications for Group Sales events.
• Lead day-of event execution for corporate outings, youth programs, and other group events, managing support teams and addressing client needs.
• Ensure accurate event orders, catering arrangements, billing, and data entry in collaboration with sales support staff.
• Support onsite sponsorship activations, ensuring in-park visibility aligns with national and regional agreements, and provide event documentation for recaps.
• Serve as the central communication hub between clients, vendors, and internal teams to deliver top-tier experiences.

What You’ll Need:

• Minimum age of 16.
• Proficiency in Microsoft Office Suite and familiarity with Windows.
• Experience with Salesforce CRM is a plus.
• Strong time management, problem-solving, and attention to detail.
• Excellent written and verbal communication skills.
• Friendly, outgoing personality and customer service experience.
• Physical Requirements:
• Frequently sitting, standing, bending, and grasping.
• Ability to lift or team lift up to 50 lbs.
• Valid driver’s license.
• Ability to work evenings, weekends, and holiday periods to meet business needs.
• Ability to pass a drug test and background check if 18 or older.

Why You’ll Love It:

Gain hands-on experience in event management at a top entertainment destination.  Collaborate with a dynamic team to deliver memorable group experiences. Enjoy a fast-paced, ever-changing environment where your work brings joy to thousands.

Position Overview: 

As the Seasonal Events & Execution Assistant, you’ll coordinate and execute all Group Sales and Sponsorship events, ensuring seamless operations and exceptional client experiences. You'll be the vital link between clients, sales teams, and park departments, delivering unforgettable events and supporting sponsorship activations. This position will report to the Area Manager of Events & Execution. This position is Seasonal.

What You’ll Do:

• Collaborate with the Area Manager of Events & Execution to manage client, sales, and park communications for Group Sales events.
• Lead day-of event execution for corporate outings, youth programs, and other group events, managing support teams and addressing client needs.
• Ensure accurate event orders, catering arrangements, billing, and data entry in collaboration with sales support staff.
• Support onsite sponsorship activations, ensuring in-park visibility aligns with national and regional agreements, and provide event documentation for recaps.
• Serve as the central communication hub between clients, vendors, and internal teams to deliver top-tier experiences.

What You’ll Need:

• Minimum age of 16.
• Proficiency in Microsoft Office Suite and familiarity with Windows.
• Experience with Salesforce CRM is a plus.
• Strong time management, problem-solving, and attention to detail.
• Excellent written and verbal communication skills.
• Friendly, outgoing personality and customer service experience.
• Physical Requirements:
• Frequently sitting, standing, bending, and grasping.
• Ability to lift or team lift up to 50 lbs.
• Valid driver’s license.
• Ability to work evenings, weekends, and holiday periods to meet business needs.
• Ability to pass a drug test and background check if 18 or older.

Why You’ll Love It:

Gain hands-on experience in event management at a top entertainment destination.  Collaborate with a dynamic team to deliver memorable group experiences. Enjoy a fast-paced, ever-changing environment where your work brings joy to thousands.

Position Overview: 

As the Seasonal Events & Execution Assistant, you’ll coordinate and execute all Group Sales and Sponsorship events, ensuring seamless operations and exceptional client experiences. You'll be the vital link between clients, sales teams, and park departments, delivering unforgettable events and supporting sponsorship activations. This position will report to the Area Manager of Events & Execution. This position is Seasonal.

What You’ll Do:

• Collaborate with the Area Manager of Events & Execution to manage client, sales, and park communications for Group Sales events.
• Lead day-of event execution for corporate outings, youth programs, and other group events, managing support teams and addressing client needs.
• Ensure accurate event orders, catering arrangements, billing, and data entry in collaboration with sales support staff.
• Support onsite sponsorship activations, ensuring in-park visibility aligns with national and regional agreements, and provide event documentation for recaps.
• Serve as the central communication hub between clients, vendors, and internal teams to deliver top-tier experiences.

What You’ll Need:

• Minimum age of 16.
• Proficiency in Microsoft Office Suite and familiarity with Windows.
• Experience with Salesforce CRM is a plus.
• Strong time management, problem-solving, and attention to detail.
• Excellent written and verbal communication skills.
• Friendly, outgoing personality and customer service experience.
• Physical Requirements:
• Frequently sitting, standing, bending, and grasping.
• Ability to lift or team lift up to 50 lbs.
• Valid driver’s license.
• Ability to work evenings, weekends, and holiday periods to meet business needs.
• Ability to pass a drug test and background check if 18 or older.

Why You’ll Love It:

Gain hands-on experience in event management at a top entertainment destination.  Collaborate with a dynamic team to deliver memorable group experiences. Enjoy a fast-paced, ever-changing environment where your work brings joy to thousands.

Company Description

Sweet Pete's, located in Historic Springfield in Jacksonville, Florida, is an all-natural sweet shop specializing in handcrafted candies and chocolates. Known for its locally made candy canes, lollipops, sea salt caramels, and sundaes topped with homemade hot fudge and whipped cream, Sweet Pete's prioritizes quality and natural ingredients. Founded by confectionery expert Peter Behringer, the business is dedicated to providing customers with traditional, high-quality confections using real cane sugar along with natural flavors and colors. Sweet Pete's combines a passion for sweets with a mission to deliver pure, carefully crafted treats.

Role Description

This is a part-time, on-site role located in Jacksonville, FL, for an Event Planning Assistant / Events Associate. The individual in this position will assist in planning and coordinating events, including special occasions, parties, showers and weddings. Responsibilities include working directly with clients to customize event plans, organizing logistics, providing seamless customer service during events, and supporting sales efforts to promote event packages. The Events Associate will also help with setup and breakdown and ensure events run smoothly, delivering a positive experience for all attendees. Automatic gratuity is applied to parties.

The event coordinator will also assist and attend some off-site promotional events.

Qualifications

• Strong Communication and Customer Service skills to effectively collaborate with clients, vendors, and team members.
• Self-motivated with excellent organizational and time management skills.
• Adaptability and problem-solving skills to address challenges during events as they arise.
• Prior experience in hospitality, event coordination, or customer service is a plus.
• Availability to work flexible hours, including evenings and weekends, as necessary.

Executive Chef – Events & Hospitality

The Alliance | Full-Time

The Alliance is seeking an experienced Executive Chef to lead culinary experiences for a wide range of events and gatherings. This role is ideal for a chef who enjoys creating elevated food experiences across multiple formats, from intimate private meals to large leadership events.

Events include private executive dinners, leadership retreats, luncheons, and catered events, with service styles ranging from aesthetically designed buffet lunches to plated fine dining experiences. The role may also support tailgates and special events, requiring creativity, flexibility, and strong execution.

Key Responsibilities

* ⁠Plan and prepare high-quality meals for executive and corporate events

* Design menus for a variety of formats including buffets, plated meals, and catered gatherings

* Execute private dining experiences for small groups as well as larger leadership events

* Maintain exceptional food presentation and culinary standards

* Coordinate kitchen operations and event meal preparation

* Ensure consistency, organization, and high-level hospitality across all events

Qualifications

* Professional culinary experience required

* Chef and catering experience strongly preferred

* Experience executing both fine dining and high-quality buffet service

* Ability to manage multiple event styles and guest sizes

* Strong attention to presentation and detail

* Ability to thrive in a fast-paced event environment

• This is a full-time position based at Alliance headquarters, supporting a dynamic calendar of internal and leadership events.