Atcoder Contest Calendar Jobs in Usa

About the Job

Hello, potential PriceSmart candidate. We’re on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours!

The Assistant Buyer is responsible for supporting the Buyer in product selection, assortment planning, vendor management, and pricing management and promotional activities. This role requires a keen understanding of the retail landscape, market trends, and inventory management to assess products, recommend adjustments, and provide strategic input. The Assistant Buyer works collaboratively with cross-functional teams to ensure smooth execution of promotional, seasonal, and merchandising plans while maintaining a focus on financial objectives and product quality.

What You'll Do

Product Selection & Assortment Planning

• Assess product samples and provide feedback to vendors to aid in the development and selection of new items.
• Manage the set-up and approval process for new vendors, ensuring compliance with company standards.
• Supervise the setup and approval process for new items, ensuring accurate and timely updates on key product information (e.g., first costs, discounts, payment terms, status codes).
• Monitor SKU reports and recommend adjustments to optimize SKU selection and inventory performance.
• Ensure all products and packaging meet negotiated specifications and quality standards through proper documentation and inspections/audits before they reach the sales floor.

Vendor Management

• Maintain strong relationships with existing vendors and assist in onboarding new vendors.
• Communicate regularly with suppliers to gather product information, assist in negotiating costs, and secure promotional support.
• Plan and communicate seasonal and promotional calendars with vendors to ensure timely delivery of merchandise and promotions, optimizing sell-through rates.

Trade Expertise & Market Research

• Assist the Buyer by attending and following up on trade shows, communicating with vendors, and providing market insights.
• Conduct ongoing market research and provide input to the Buyer on purchasing decisions, staying up to date with industry trends.
• Monitor competitor activities through comp shop reports and offer recommendations to maintain competitive advantage.

Pricing & Margin

• Support pricing activities by monitoring weekly pricing reports and managing new item pricing targets.
• Manage replenishment merchandise margins to ensure financial goals are met.
• Stay informed on competitor pricing strategies and adjust cost savings or selling price to remain competitive.

Cross-Functional Collaboration

• Collaborate effectively with key departments, including Logistics, Operations, and Compliance, by preparing and distributing merchandise reports and bulletins (e.g., new item reports, line review recaps, program timelines).
• Serve as a liaison between buying, logistics, and other teams to ensure smooth execution of merchandising plans.

Promotion Planning

• In collaboration with the Buyer, plan a promotional calendar aligned with seasonal trends and aimed at maximizing sales.
• Negotiate promotional contracts with vendors and coordinate with the forecasting/replenishment team to ensure successful execution of promotions, with appropriate inventory levels.

Financial & Budget Management

• Assist in planning rotational calendars, new item launches, and seasonal merchandise programs by analyzing financial data, including sales/margin projections and Open to Buy (OTB).
• Monitor sell-through performance and recommend pricing strategies to clear out inactive or rotational items.
• Use historical sales data and inventory levels to make informed recommendations on product selection, pricing, timing, and promotions.

Reporting & Analysis

• Provide monthly analysis of departmental Key Performance Indicators (KPIs) to track successes, missed opportunities, and areas for improvement.
• Support ongoing analysis of sales performance, margin contributions, and inventory turnover to inform future buying decisions.

Who You Are

Experience: 3-5 years of progressive experience in retail buying, merchandising, or product management.

Skills:

• Strong analytical skills with the ability to assess market trends and sales data.
• Proficiency in Excel and data management systems.
• Excellent negotiation and communication skills.
• Ability to work in a fast-paced environment with attention to detail and accuracy.
• Proven experience in managing vendor relationships and product quality.
• Familiarity with Open to Buy (OTB) planning and financial analysis.
• Bilingual English/Spanish Preferred

Key Competencies:

• Assess: Ability to evaluate product samples, market trends, and financial data to make informed decisions.
• Recommend: Provide actionable recommendations on SKU adjustments, pricing strategies, and vendor negotiations.
• Provide Input: Contribute valuable insights on promotional calendars, assortment plans, and purchasing decisions.

Some Important Intangibles

• You feel connected to our mission and values: Integrity, Respect, Accountability, Passion, Community and Continuous Improvement
• You are a self-starter who doesn’t need direct supervision to motivate you for success
• You enjoy sharing your quirkiness and talents with your coworkers
• Enjoy working hard
• Full of energy for the things one sees as challenging
• The ability to remain calm when dealing with unforeseen constraints.
• The above description is designed to state the general nature and level of work performed in the function. It is not intended to contain or be construed as an exhaustive inventory of all job duties, responsibilities and qualifications required of employees assigned to this job. A complete job description may be made available to you through the hiring process.

Benefits & Perks

We believe taking care of our people is the right thing to do. This is what we can offer for all your hard work:

• Competitive pay ($70,000 - $85,000)
• Bonus up to $2,000
• Medical, Dental and Vision plans
• Employee Assistance Program
• Education Assistance Program
• 401K Company Match
• Life Insurance
• LTD
• PriceSmart Membership Card
• FSA/HSA Contributions
• Pet Insurance
• Meditation App
• BenefitsHub for Employee Discounts
• Fun events
• Employee recognition
• Supportive, nurturing environment with many opportunities for learning and growth
• ...and more!

Our Commitment

We not only embrace and celebrate the diversity of our membership base and communities, but also strive to achieve the same in our employees. At PriceSmart, we are committed to equal employment opportunity, regardless of race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status or any other class protected by applicable law. We are proud to be an equal opportunity employer.

Get to know us

PriceSmart was founded with a purpose to inspire and impact the lives and businesses of our Members, our employees and our communities through the ethical delivery of the best quality goods and services at the lowest possible prices.

Throughout the years, we have constantly asked ourselves how we can do more and have a greater impact. We want to prove that we are a company that can grow, be profitable and do good in the world, and we have learned that it takes a great organizational culture to achieve that goal.

At PriceSmart, you can look forward to company events, anniversaries celebrating our employees with more than 20, or 30 years of tenure, volunteering and learning opportunities, and just great company filled with curious, kind folks. Dreaming up and sharing ideas aren’t responsibilities reserved for certain teams or leaders; the challenge of building our own culture is on all of our shoulders. That sense of community and belonging keeps us excited to walk through the door everyday, wherever that door may be, in any of our 13 countries.

POSITION TITLE: Senior Administrative Coordinator

DEPARTMENT: Human Resources

REPORTS TO: Manager, People Operations + Culture

LOCATION: Columbus, OH

POSITION OVERVIEW

The Senior Administrative Coordinator plays a critical role in supporting the organization’s day-to-day operations and administrative functions across teams. This position requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment.

The Senior Administrative Coordinator is responsible for complex calendaring and scheduling, preparing and maintaining accurate reports and records, and ensuring thorough documentation of Board, Executive Committee, and key organizational meetings. The role also provides coverage for front desk operations as needed to ensure continuity of service.

ESSENTIAL FUNCTIONS

Calendaring & Scheduling

• Manage heavy and dynamic calendars for multiple staff and executive team members, balancing competing priorities and making real-time adjustments as needed.
• Coordinate meetings across multiple time zones and internal and external stakeholders, ensuring clear logistics, timely communication, and accurate calendar details.
• Anticipate scheduling conflicts and proactively recommend solutions to support efficient use of time and smooth workflow.

Meeting & Governance Support

• Prepare, record, and distribute accurate meeting minutes for all Board and Executive Committee meetings in accordance with established timelines.
• Provide audiovisual (AV) setup and operational support for meetings, ensuring equipment is prepared, functional, and issues are addressed promptly to support meeting continuity.
• Maintain and organize official Board and Executive Committee records, ensuring prior-month meeting minutes are reviewed, finalized, approved, and properly archived after each meeting, in accordance with established quality standards, timelines, and accuracy requirements.
• Coordinate and process Board and Executive Committee resolutions, including obtaining required signatures promptly and filing fully executed documents in the designated resolution folder immediately following meetings.
• Track and document all electronic votes (e-votes), including related email correspondence, ensuring each action is accurately recorded and stored in the appropriate governance folders.

Reporting & Documentation

• Build and maintain HR and Finance reports as assigned, ensuring data accuracy, consistency, and timely completion.
• Compile and organize information for recurring and ad hoc reporting, including payroll-related data and compliance requirements.
• Track, reconcile, and report monthly expenses for staff, ensuring completeness, accuracy, and adherence to internal reporting standards and deadlines.

Administrative Support

• Provide comprehensive administrative support primarily to the HR and Finance teams, with additional support to other departments and staff as needed.
• Maintain confidential records and files, handling sensitive information with discretion and in accordance with organizational policies.
• Provide project and research support, including gathering information, tracking tasks, and supporting follow-through as assigned.
• Oversee the inventory, maintenance, and upkeep of organizational equipment and property, ensuring assets are functional, tracked, and properly maintained.
• Coordinate and manage building maintenance services, serving as the primary point of contact to ensure requests are addressed promptly and fully resolved.

SCHEDULE REQUIREMENTS

• This is an exempt position that requires schedule flexibility, including availability during early mornings (as early as 7:00 a.m.) and evenings (after 5:00 p.m.), as needed to support Board and organization-related meetings and events.

QUALIFICATIONS

• Maintains a polished, professional appearance in demeanor and dress, appropriate for a Board- and executive-facing role.
• Demonstrates a friendly, personable, and service-oriented approach, with a strong commitment to internal and external customer service.
• Exhibits sound judgment, discretion, and integrity in handling confidential and sensitive information.
• Builds trust and works collaboratively with staff across departments to support shared goals and achieve results.
• Possesses advanced administrative and technical skills paired with a proactive, solution-oriented mindset.
• Brings a broad range of experience and comfort managing complex situations, with the initiative, judgment, and cultural awareness needed to uphold and represent JewishColumbus’ values and organizational culture.

PREFERRED EXPERIENCE

• 5+ years of progressively responsible administrative or executive administrative experience, supporting senior leaders, cross-functional teams, or governance bodies in a professional office environment.
• Demonstrated ability to work effectively as part of a team, balancing multiple priorities and collaborating across departments.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and Planner, with the ability to produce accurate, professional-quality documents and reports.
• Strong experience creating forms and fillable PDFs using Adobe Acrobat, including formatting, version control, and usability considerations.
• Working knowledge of Zoom, and familiarity with Salesforce and Foundant (or similar CRM and grants-management systems) preferred.

KEY COMPETENCIES

• Attention to Detail: Ensures accuracy in meeting minutes, reports, and documentation.
• Adaptability: Comfortable working with shifting priorities and schedules, including early mornings and evenings.
• Professionalism: Maintains confidentiality and demonstrates discretion in all interactions.
• Communication Skills: Clear and effective verbal and written communication with internal and external stakeholders.
• Problem-Solving: Ability to anticipate needs and resolve scheduling or reporting challenges proactively.
• Collaboration: Works effectively across all departments, teams, and with executive leadership.

PHYSICAL REQUIREMENTS

• Frequent walking, bending, standing, and rearranging light furniture such as tables and chairs.
• Prolonged periods of sitting at a desk.
• Must be able to lift to 25 pounds at times.

APPLY

Please submit your resume on LinkedIn or email to

JewishColumbus is an equal opportunity employer that celebrates and welcomes people of all identities and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or other applicable legally protected characteristics.

About Verdes Cannabis

Verdes Cannabis is a New Mexico-based, locally owned cannabis company committed to quality products, patient and customer education, and community stewardship. Our team operates with a mission-driven approach to the regulated cannabis industry, holding ourselves to the highest standards in compliance, service, and brand integrity. As the marketing function grows and matures, operational discipline and project execution become critical enablers of everything we do, and this role sits at the center of that work.

Position Overview

The Marketing Project Manager is responsible for the organized, on-time execution of all projects originating from the marketing department, as well as cross-functional initiatives that require marketing coordination. This person serves as the operational backbone of the team, maintaining visibility across all active work, keeping stakeholders aligned, and ensuring that nothing falls through the cracks.

In addition to project management responsibilities, this role provides meaningful administrative and operational support to the Director of Marketing and, as needed, to the Verdes executive team. This includes meeting preparation, internal reporting, communications drafting, and other support that keeps leadership operating efficiently.

The ideal candidate is a certified project management professional with a natural instinct for organization, a proactive communication style, and the maturity to work effectively across departments and with senior leadership. Experience in a marketing, creative, or retail environment is preferred.

Key Responsibilities

Project Management & Execution

• Own the end-to-end tracking and coordination of all active marketing projects using Asana, ensuring that tasks, owners, deadlines, and dependencies are clearly documented and consistently maintained.
• Facilitate project intake, scoping, and prioritization in partnership with the Director of Marketing, establishing clear timelines and resource requirements before work begins.
• Serve as the primary point of coordination for cross-functional projects that involve marketing alongside retail operations, production, wholesale, or other departments, keeping all parties informed and accountable.
• Work closely with internal staff, contractors, architects and other stakeholders on space-oriented projects, such as new store buildouts/openings and remodels.
• Proactively identify risks to timeline or scope, surface blockers early, and facilitate resolution so that projects stay on track without requiring escalation.
• Conduct project closeouts including documentation of outcomes, lessons learned, and any follow-on action items, building institutional knowledge over time.

Workflow & Process Improvement

• Maintain and continuously improve the marketing team’s project management infrastructure in Asana, including templates, workflows, naming conventions, and status reporting standards.
• Identify recurring inefficiencies in how work moves through the team and propose process improvements that reduce friction without adding unnecessary overhead.
• Support the onboarding of new team members by orienting them to team workflows, project tracking standards, and communication norms.

Executive & Director Support

• Provide regular administrative and operational support to the Director of Marketing, including meeting preparation, agenda creation, follow-up tracking, and calendar coordination as needed.
• Assist in the preparation of internal marketing reports, performance summaries, and presentation materials intended for the Director of Marketing or the Verdes executive team.
• Draft and refine internal communications on behalf of the Director of Marketing, including cross-departmental updates, project status communications, and team announcements.
• Support executive team needs on an as-needed basis, including coordination of cross-functional initiatives, documentation of meeting outcomes, and follow-through on action items.

Scheduling, Coordination & Administrative Operations

• Manage the marketing team’s shared calendar, including campaign milestones, content deadlines, promotional windows, and key internal review dates.
• Coordinate with the Director of Marketing and other department leadership on the Verdes innovation calendar, ensuring that projects involving new product development are timed and tracked appropriately across multiple different workstreams.
• Coordinate internal and external meetings on behalf of the marketing team and Director, including logistics, materials preparation, and note-taking where appropriate.
• Own certain procurement and vendor-related activities that support successful project execution.
• Maintain organized shared documentation for the marketing function, including project records, vendor contacts, promotional calendars, and operational reference materials.
• Assist with vendor and agency coordination as needed, including tracking deliverables, managing timelines, and facilitating communication between external partners and internal stakeholders.

Qualifications

Required

• Candidates with an active PMP certification are strongly preferred. Candidates with a CAPM certification and/or actively pursuing a PMP certification are also strongly encouraged to apply.
• Associate’s Degree or higher in Business Administration, Marketing, Project Management, or similar.
• 3–5 years of experience in a project management, marketing operations, or closely related role.
• Proficiency with Asana or a comparable project management platform, with a demonstrated ability to build and maintain structured workflows.
• Proven ability to manage multiple concurrent projects across different stakeholders and timelines without losing detail or momentum.
• Strong written and verbal communication skills, including experience drafting professional internal communications and preparing materials for senior leadership.
• High degree of organizational discipline and personal accountability; this role sets the standard for operational follow-through on the team.
• Comfortable working in a fast-paced, cross-functional environment where priorities can shift and ambiguity occasionally requires good judgment.

Preferred

• Experience supporting a marketing, creative, or brand team in a project management or operations capacity.
• Familiarity with cannabis retail operations or experience working in a regulated industry.
• Experience providing administrative or operational support to senior leadership or an executive team.
• Exposure to marketing tools and platforms common to retail or ecommerce environments (familiarity with campaign timelines, promotional planning, content production workflows, etc.).
• Experience establishing or formalizing project management practices in an organization that previously lacked them.

Compensation & Benefits

The anticipated salary range for this position is $58,000 – $75,000 annually, commensurate with experience and the depth of demonstrated project management expertise. Candidates with an active PMP, a strong track record of cross-functional project execution, and experience supporting senior leadership will be considered toward the upper end of the range. Verdes Cannabis offers a competitive benefits package; details will be provided during the interview process.

Verdes Cannabis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. Candidates must be 21 years of age or older and able to pass a background check in accordance with New Mexico cannabis licensing requirements.

Job Description:

Our client in San Diego is seeking a highly organized and proactive Administrative Assistant to provide dedicated support to the Manager of the Billing Department. This role is ideal for someone who thrives in a fast‑paced environment, demonstrates exceptional communication skills, and can manage multiple priorities with strong attention to detail.

In this hybrid role, you will coordinate daily administrative operations, manage active calendars, and ensure smooth communication across the Billing team. You will play a key role in maintaining structure, supporting department workflows, and providing high‑quality documentation for leadership-level stakeholders.

Key Responsibilities:

• Manage and coordinate complex calendars using Microsoft Outlook
• Schedule, confirm, and adjust meetings as needed
• Take detailed meeting notes and draft professional summaries for attendees
• Order office supplies, track inventory, and prepare expense-related documentation
• Maintain organized filing systems in alignment with office protocols
• Provide ad hoc administrative support across the office
• Ensure timely follow-up on tasks, communications, and departmental needs
• Support the Billing Manager with day-to-day operational workflows

Qualifications (Required):

• 2+ years of administrative experience, including advanced calendaring in Microsoft Outlook
• Excellent written and verbal communication skills
• Ability to draft clear, professional meeting summaries for senior-level stakeholders
• Strong time management skills and attention to detail
• Experience with calendar management

Nice to Have:

• Experience using SAP
• Experience preparing and submitting expense reports

Pay:

$22hr - $25hr

Terra, the award winning, Miami-based real estate development company carefully chooses projects that have a positive impact on their surroundings and, by extension, on the people who live there. When planning a new development, Terra takes a dynamic role with the city and neighborhood to activate its potential as a community, maximizing the way in which people are able to live and work; creating new and innovative ways for the urban & suburban landscape to evolve. The firm has cultivated a portfolio of more than five million square feet of residential and commercial real estate valued in excess of $8 billion and is active across all major real estate asset classes, including multifamily apartments, luxury condominium and single-family residences, retail and office space, hotels, and industrial properties. Terra has achieved international acclaim for its commitment to design excellence, resiliency measures, and sustainable development and has been continuously transforming South Florida into the prosperous metropolis we know today.

The Legal Administrative Assistant provides administrative and organizational support to the Legal Department. This role focuses on document management, tracking, coordination, calendaring. And internal process support, with all substantive legal work performed under attorney or senior paralegal supervision.

General Responsibilities

Corporate Administration & Entity Support

• Track annual reports, business licenses, and renewals and flag upcoming deadlines for review by senior legal staff

• Assist with registered agent administration, including logging notices, invoices and correspondence

• Save, label and file corporate documents in accordance with Legal Department naming and filing conventions

• Assist with entity formations and dissolutions by preparing administrative filings using approved templates and checklists

Document Management and Legal Administration

• Receive, log, save, and distribute legal documents upon receipt

• Assist with execution of documents, including coordination of signatures, notarizations, and delivery

• Maintain electronic and hard-copy legal files

• Support document compilation for internal review, audits and external requests

• Maintain version control and proper labeling of documents

• Maintain internal databases and shared drive with updated entity and compliance checklists

• Assist with tracking legal expenses, per project, by categorizing the expense, the budget, and notes on why a few may be higher or lower per project

• Assist with creating a legal expenses database to assist the Legal Department in tracking and budgeting expenses and estimating new legal costs for new and upcoming projects

Contract & Tracker Support

• Assist with contract administration, including:

• Logging agreements into legal trackers

• Tracking execution status and outstanding items

• Filing fully executed agreements

• Populate and maintain legal trackers for contracts, matters, deliverables and deadlines

• Coordinate with internal teams to obtain missing information or documents needed for completion

• Escalate delays or missing items to senior legal staff

Litigation and Claims Administrative Support

• Assist with all litigation and claims tracking, including discovery, under senior paralegal, or attorney supervision

Construction and Development

• Assist with filing and tracking certificates of use, business tax receipts, and permits for project sites, sales center, and main office

• Schedule inspections and coordinate administrative submissions with municipalities

• Track and submit invoices for legal-related services for processing

• Liaise with project teams to gather information and provide status updates as directed

Calendar and Coordination

• Assist attorneys and senior paralegal with:

• Calendaring deadlines

• Scheduling meetings and calls

• Coordinating internal and external participants

• Monitor shared calendars and notify legal staff of upcoming deadlines or conflicts

• Ensure follow-up on assigned administrative tasks

General

Support Legal Department initiatives including:

• Process improvements

• File clean-ups

• Data organization projects

• Assist with company-wide legal notices and administrative communications

• Provide backup administrative support as needed

• Perform other administrative and clerical duties as assigned

As a team member at Terra, you'll enjoy:

• Career advancement and bonus opportunities.

• Comprehensive benefits package, including health, vision, dental insurance, and FSA (Flexible Spending Account)

• Employer-paid life and disability insurance

• Employer matching 401k

• Employee team building events

• Company paid monthly lunches

• Paid Time Off and paid Holidays

Are you a paralegal with strong administrative and litigation experience who's ready to join a team dedicated to empowering businesses to achieve their full potential? We are seeking a detail-oriented, proactive, and reliable team player to support our firm's practice—including tracking cases, calendaring deadlines, and coordinating filings in both state and federal courts—while contributing to our culture of hard work, problem-solving, and service.

At MNK Law, we believe in offering exceptional service to our clients and fostering a work environment that allows our team members to find meaning and satisfaction in their work. To achieve this, we encourage our staff to interact directly with clients and build strong relationships with colleagues. Our goal is to create a supportive, engaged, and high-performing team—and we are looking for individuals who share this vision.

Responsibilities – Your Day May Look Like This:

• Tracking litigation matters from intake through resolution, maintaining case files, and monitoring deadlines to ensure compliance with court rules and internal firm protocols.
• Ability to file in state federal court
• Managing and maintaining litigation calendars, deadlines, and case schedules, including preparing reminders, alerts, and updates for attorneys.
• Proficiency in reviewing and applying the California and Federal Rules of Civil Procedure to ensure accurate calendaring and filing deadlines.
• Creating resource and news content for clients and prospective clients.
• Interacting professionally with clients, opposing counsel, court clerks, and judicial staff on scheduling, filings, and case-related communications.
• Handling administrative tasks, such as managing schedules, overseeing office operations, and responding to inquiries.
• Providing cross-departmental support (HR, Finance, Marketing), including billing, organizing confidential documents, and assisting with firm initiatives.

What We're Looking For:

• 2+ years of paralegal experience, with a strong emphasis on litigation support, including case tracking, deadline calendaring, and electronic court filings in both California state and federal courts.
• Associate's degree or paralegal certification.
• Strong knowledge of litigation procedure, motions, discovery, evidence, and court rules.
• Experience with electronic filing systems (e.g., CM/ECF for federal courts, state e-filing portals, One Legal, etc.).
• Familiarity with transactional matters and due diligence is a plus.
• Highly organized, deadline-driven, and detail-oriented.
• Strong writing and communication skills.
• Proficiency in MS Office Suite and cloud-based platforms.
• Familiarity with litigation support software (Westlaw, Lawtoolbox, etc.).
• Familiarity with Adobe Photoshop, Illustrator, Premiere, or Final Cut Pro.
• A proactive solution finder with the willingness to take on new challenges.

Compensation:

• $25.00 – $35.00 per hour, depending on qualifications, experience, etc.

Job Type: Full-time

Benefits:

• Health, Dental, and Vision insurance
• Paid time off

Schedule:

• 8-hour shift

Location:

• Irvine, CA 92618 (In-person; must relocate before starting work)

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Paralegal: 2 years (Preferred)

Ability to Commute:

• Irvine, CA 92618 (Preferred)

Work Location: In-office only

Top Los Angeles Law Firms Seek Legal Assistants & Legal Secretaries

TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]

1⃣ Legal Secretary – Commercial Litigation – Century City 2 days/onsite 7.5 hour day

• Support litigation team with calendaring and state & federal court filings. Manage day-to-day administrative tasks for trial preparation and attorney needs.
• Salary: $90K–$105K
• Hours: 7.5-hour day (8–5:30 or 8:30–5), overtime as needed, hybrid: 2 days/week onsite (flexible)
• Benefits: 401(k), medical/dental/vision, paid holidays, merit bonuses, paid parking
• Perks: Onsite gym, stocked kitchen with breakfast/lunch/smoothies, low support staff turnover, 2-story office with restaurants, collaborative culture

2⃣ Legal Assistant – Litigation Support – Santa Monica 3 days onsite 7.5 hour day

• Support 3 attorneys with state and federal court filings, calendaring (CompuLaw; training provided), document management (iManage), billing/conflicts (Aderant/Intapp), client communications, and scheduling travel, depositions, and meetings.
• Salary: $75K–$105K
• Benefits: 401(k) after 1 year with historical 8% contribution, medical/dental/vision, 4 weeks PTO, paid parking
• Hours: 37.5/week, 8:30–5 PM, 3 days/week onsite

3⃣ Legal Secretary – Commercial Litigation – Beverly Hills

• Support litigation team with filings, calendaring (CompuLaw), and document prep (TOAs/TOCs).
• Coordinate hearings, depositions, travel, and expenses.
• Salary: $90K–$105K
• Benefits: 401(k), medical/dental/vision, discretionary bonus, paid parking
• Hours: 40/week, onsite

4⃣Litigation Legal Secretary – Century City (Hybrid) 10:30am-7pm PST

• Provide legal secretarial support to 400+ attorneys; no designated attorney assignment.
• Efile state & federal courts, manage calendaring, document prep, and litigation support tasks.
• Perks: AM Law 100 firm, award-winning culture, DEI & pro bono initiatives, collaborative hybrid environment.
• Salary: $90K–$95K
• Benefits: 401(k) w/profit sharing, medical/dental/vision, discretionary bonus, paid parking
• Hours: 37.5/week, 10:30 AM–7 PM,

TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We are seeking a highly skilled and detail-oriented Executive Assistant to support executives at our busy, fast-paced community hospital in Southern Queens, NY.

**Must have experience working in a hospital environment

This is a full-time, permanent, fully-onsite position.

Monday - Friday - 8:00 am - 4:30pm

$85,000 annual salary

This pivotal role requires someone who thrives in a dynamic environment, possesses exceptional organizational skills, and demonstrates the ability to manage complex calendars, coordinate meetings, and communicate effectively with hospital leadership, staff, and external stakeholders. The ideal candidate will have a polished presence, superb verbal and written communication skills, and the ability to handle sensitive and confidential information with discretion.

Key Responsibilities:

• Calendar Management:
• Oversee executives’ calendars by scheduling and prioritizing meetings, appointments, and events. Ensure that all details are accurate and timelines are adhered to
• Meeting Coordination:
• Coordinate logistics for meetings, including room reservations, agendas, participant invitations, and preparation of materials.
• Ensure executives are fully briefed ahead of time for each engagement.
• Verbal and Written Communication:
• Act as the primary point of contact for internal and external communications on behalf of the executive-suite. This includes drafting and reviewing correspondence, taking and transcribing minutes, and preparing reports or presentations.
• Must demonstrate excellent writing and editing skills to craft clear, professional communication.
• Travel and Event Planning:
• Organize travel arrangements for executives, including flights, hotels, and transportation, and ensure travel schedules align with meeting commitments.
• Assist with planning and coordinating hospital events, conferences, and special functions.
• Relationship Management:
• Foster and maintain professional relationships with hospital staff, board members, physicians, patients, and external stakeholders.
• Represent the executives with professionalism, tact, and diplomacy.
• Confidentiality and Discretion:
• Handle sensitive information with the highest degree of confidentiality and professionalism, ensuring that all private and hospital-related matters are protected.
• General Administrative Support:
• Perform other administrative tasks as needed, including preparing reports, tracking action items, processing expense reports, and supporting other members of the executive team.

Qualifications:

• High School Diploma/GED is the minimum education requirement for this role, which must be coupled with at least 8 years of experience as an Executive Assistant
• Associates and/or Bachelor’s Degree is the preference for this position.
• Minimum of 5 years of proven experience as an executive assistant, administrative assistant, or similar role supporting C-suite executives, ideally in a healthcare or fast-paced environment.
• Notary public preferred.
• Exceptional written and verbal communication skills, with a keen attention to detail and the ability to convey information clearly and professionally.
• Strong organizational and time-management abilities, with a demonstrated ability to manage multiple competing priorities.
• Polished presence, with the ability to interact professionally with all levels of the organization and external stakeholders.
• Expertise in calendar management, meeting coordination, and travel arrangements.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Ability to maintain confidentiality and exercise discretion in all aspects of the role.

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that’s manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you.

What people are saying about this employer:

• “Friendly and welcoming culture.”
• “Elegant” and “comfortable office space,”
• “Professional and encouraging team atmosphere!”

Title: Executive Administrative Assistant

Salary: $115,000 to $135,000, Bonus eligible

Location: New York, NY

An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team.

Responsibilities:

• Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested.
• Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones.
• Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings.
• Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team.
• Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics.
• Preparing frequent client-based trips and visits throughout the year.
• Supporting the CIO Office with requests/various tasks/ad-hoc projects.

Requirements:

• Bachelor’s Degree required.
• Minimum 3-5 years’ experience as an Executive Assistant supporting C-level executives or senior management.
• Ability to coordinate effectively with in-person and remote executives and team members
• Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities.
• Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels.
• Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents.
• Practices discretion and confidentiality when handling sensitive information.
• Flexibility to be responsive outside of work hours as needed.
• Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.