Wolf Wallenstein, PC Jobs in Usa

Westport Axle Co., a subsidiary of Universal Logistics Holdings, Inc., is a leading transportation and third‐party logistics provider offering a broad range of services throughout the supply chain. Our team uses modern technology and deep industry experience to deliver customized logistics solutions that improve efficiency and reduce cost for our customers.

Our operation is based in Roanoke, VA and supports Volvo's manufacturing activities in the area. We manage and operate production‐support, warehousing, and inventory‐management functions to ensure accurate material flow and efficient day‐to‐day operations.

Essential Duties & Responsibilities

• Install, configure, and maintain PC/LAN systems, software, cabling, and related hardware.
• Provide technical support for low‐ to medium‐complexity issues with timely, accurate resolution.
• Monitor IT systems to identify issues early and address them proactively.
• Participate in IT projects including upgrades, system enhancements, and infrastructure improvements.
• Document and track incidents, service requests, and resolutions according to IT standards.
• Support assembly‐line downtime tracking and reporting.
• Manage, track, and report on the plant's 6S program.
• Fulfill internal and external data requests as needed.
• Assist with physical setup, maintenance, and relocation of IT hardware.
• Track IT equipment and supply inventory, and notify leadership when items need replenishment.
• Collaborate with corporate IT teams and external vendors to resolve complex technical issues.
• Follow all Quality and Environmental Management System policies and procedures.
• Perform other duties as assigned.

Job Requirements

• Technical Institute or Associate Degree in Computer Science, Information Systems, or a related field (or equivalent experience/certifications).
• 2+ years of IT support experience in a manufacturing or office environment preferred.
• Strong understanding of PC hardware, LAN troubleshooting, and workstation software.
• Working knowledge of Microsoft Windows OS, Microsoft Office Suite, and basic networking.
• Experience with VMware, SQL Server, or Visual Basic (VB) is a plus.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Strong written and verbal communication skills.
• Commitment to customer service and effective teamwork.

Electrical Industrial Automation Engineer

Howard Industries is the nation’s leading manufacturer of distribution transformers, with over 10 million overhead, single-phase and three-phase pad mounted, and network transformers in service throughout the United States and abroad. As Mississippi's largest privately held employer headquartered within the state, the company employs over 4,000 team members, generates over $1 billion in revenue, and consists of 4 main corporate divisions: Howard Power Solutions, Howard Lighting, Howard Transportation, and Howard Technology Solutions.

Job Description:

We are seeking a highly skilled Electrical Industrial Automation Engineer to design, develop, and integrate electrical equipment and systems for a wide range of industrial and engineering applications. This role involves working with power systems, instrumentation, computer-based control systems, and high-power/high-voltage testing systems. The ideal candidate will have a strong background in electrical engineering, automation, and system integration to optimize industrial processes and ensure high performance, reliability, and safety.

Key Responsibilities:

• Design, develop, and implement electrical and automation systems for industrial applications.
• Integrate power systems, instrumentation, and computer-based control systems to optimize performance and efficiency.
• Develop and modify electrical schematics, wiring diagrams, and control panel layouts.
• Configure and program PLCs (Programmable Logic Controllers), industrial PCs, I/O systems, and other industrial control devices.
• Conduct high-power/high-voltage testing and troubleshooting of electrical systems.
• Perform system analysis, testing, and validation to ensure compliance with safety and regulatory standards.
• Collaborate with cross-functional teams, including mechanical engineers, software engineers, and project managers, to ensure seamless integration of automation solutions.
• Support commissioning, startup, and maintenance of electrical automation systems in manufacturing facilities.
• Stay updated on emerging technologies and industry best practices to enhance system performance and reliability.

Qualifications:

• Bachelor's degree in Electrical Engineering from a four-year accredited program.
• 3+ years of experience in industrial automation, electrical system design, or a related field (preferred).
• Proficiency in designing and programming industrial control systems incorporating PLCs, HMIs, PCs, and industrial communication protocols.
• Experience with power distribution, motor control, and variable frequency drives (VFDs).
• Familiarity with high-power/high-voltage testing and electrical safety standards.
• Strong analytical and problem-solving skills with the ability to troubleshoot and resolve complex electrical issues.
• Excellent communication and teamwork skills, with the ability to work independently or collaboratively.
• Willingness to travel to manufacturing facilities as needed for system installation, commissioning, and support.

Preferred Skills (Optional):

• Experience with robotics and motion control systems.
• Knowledge of industrial networking and communication protocols (Ethernet/IP, Modbus, PROFIBUS, etc.).
• Familiarity with industry standards such as IEEE, NEC, NFPA 70E, and IEC.

If you are a motivated Electrical Industrial Automation Engineer looking for a challenging and rewarding opportunity, we encourage you to apply and be part of our innovative team!

*MUST BE A US CITIZEN/GREEN CARD HOLDER*

*MUST BE WILLING TO WORK ON OUR W2*

Job Description

What You’ll Do

• Generate, maintain, and verify CMM programs utilizing PC-DMIS v. 2025.1.
• Program parts following established standards and documented Product Quality Plans.
• Manipulate models using Siemens NX 2206/2412 as needed to support CMM programming requirements.
• Prove out CMM programs and validate measurement results.
• Set up, configure, and prove out machine hardware and software as required.
• Provide CMM-related support to Manufacturing Engineering teams and deliver operator training when necessary.
• Provide daily operator support and assist with troubleshooting and problem-solving on the shop floor.
• Initiate and lead process improvement projects to enhance Safety, Quality, Delivery, and Cost related to CMM processes.
• Generate and support workstation instructions (methods) related to CMM operations.
• Communicate effectively with appropriate team members and stakeholders when required.
• Work effectively both independently and in a team-based environment within a matrixed organization.
• Thrive in a fast-paced environment while embracing and driving positive change within the organization.

Basic Qualifications

• Bachelor’s Degree, Associate’s Degree, or Machinist Apprentice graduate with 3+ years of experience in dimensional inspection, OR
• High School Diploma with 6+ years of experience in dimensional inspection.
• 3+ years of experience in offline PC-DMIS programming.

Preferred Qualifications

• Strong ability to interpret engineering drawings with GD&T knowledge (ASME Y14.5M – 2018).
• Experience programming and operating Coordinate Measuring Machines (CMM).
• Experience working with solid models (preferably Siemens NX 2206/2412).
• Bachelor’s Degree in Engineering, Mathematics, or Computer Science.
• Experience with Structured Light Scanning, preferably using Zeiss Inspect Professional Software.
• Programming experience with VBA, Python, C++, or similar languages.
• Strong problem-solving and organizational skills with solid shop math knowledge (geometry and trigonometry).
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Experience with Heavy Duty Gas Turbine (HDGT) or Aerospace components is a plus.

My client, a global energy equipment manufacturing company, is looking for a Manufacturing Engineer IV for a 1 year W2 Contract based on site in Greenville SC.

Essential Qualifications and experience:

Bachelor’s degree in Engineering, Mathematics, or Computer Science or Associate’s Degree, or Machinist Apprentice graduate with 3 years of experience in dimensional inspection [OR] High School Degree w/6 years of experience in dimensional inspection.

3+ years experience off-line PC-DMIS Programming

Demonstrated proficiency interpreting drawing requirements with a strong GD&T knowledge. (ASME Y14.5M – 2018)

Demonstrated proficiency programming and running Coordinate Measuring Machines

Demonstrated ability to work with solid models (preferably NX 2206/2412)

Structure Light Scanning experience – prefer Zeiss Inspect Professional Software

VBA, Python, C++ or similar programming experience

Strong problem solving and organization skills, with above average shop math skills in geometry and trigonometry.

Ability to multi-task and productively manage multiple projects concurrently.

Experience with Heavy Duty Gas Turbine (HDGT) or Aerospace components

Duties and Responsibilities:

Generate, maintain, and verify CMM programs utilizing PC-DMIS v. 2025.1.

Program parts following standards and documented Product Quality Plans

Manipulate models using Siemens NX 2206/2412 as needed to support CMM programming needs

Prove out CMM programs and validate results

Setup, configure, and prove out machine hardware and software as needed

Provide CMM related support to M.E. (Manufacturing Engineer) and provide operator training as warranted

Provide daily operator support and problem solving to the shop

Initiate and lead process improvement projects to improve Safety, Quality, Delivery, and Cost related to CMM processes.

Generate and support workstation instructions (methods) for CMM related issues

Initiate and lead process improvement projects to improve safety, quality, cost and delivery.

Provide effective communication to appropriate team members when needed.

Work effectively as an individual and in a team-based environment in a matrixed organization.

Work effectively in a fast-paced environment while embracing and driving positive change inside and outside the organization when appropriate.

About the Role

GIGABYTE is seeking a motivated Sales Account Manager (B2C) to manage and grow key retail partnerships while expanding the reach of our award-winning gaming and PC solutions. This role focuses on identifying new business opportunities, strengthening account relationships, and executing strategic initiatives to accelerate growth within the retail channel.

The ideal candidate has strong accountmanagement experience in the technology or consumer electronics industry, is highly analytical, and enjoys working in a fast-paced environment.

Key retailaccounts may include(but are not limited to): Micro Center,Costco, B&H; Photo,and other major partners.

Key Responsibilities

• Manage and develop relationships with key retail accounts to drive sales growth and long-term partnerships
• Identify and pursue new business opportunities within assigned accounts
• Present and communicate the GIGABYTE brand value proposition and product portfolio effectively
• Develop mutually beneficial business plans and strategies with retail partners
• Monitor and analyze business performance metrics including SKU performance, inventory levels, returns, product exposure, and competitive pricing
• Collaborate with internal teams, including Marketing and Sales Operations, to execute channel marketing and exposure strategies
• Negotiate opportunities to expand GIGABYTE’s product presence within key accounts
• Maintain strong account communication and ensure timely execution of business initiatives

Qualifications

Required

• Bachelor’s degree in Business, Marketing, Technology, or a related field
• 3–4 years of retail account management experience in the technology or consumer electronics industry

Preferred

• Knowledge of industry trends, competitive landscapes, and customer purchasing behavior
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word, Teams)
• Ability to quickly learn new product portfolios and communicate their value and differentiation
• Strong analytical, negotiation, and problem-solving skills
• Ability to translate technical product features into business value for customers
• Self-driven with the ability to work independently and manage multiple accounts

Additional Information

Travel Requirement: Up to 20% business travel may be required for major business events such as QBR meetings, tradeshows, and partner engagements.

About Us

Gigabyte is an international manufacturer and distributor of computer hardware products including motherboards, graphic cards, laptops, PC desktops, and more. We are actively looking for individuals to be a part of an organization committed to offering passionate fans with innovative technology.

We offer an exceptional benefits package as part of our total compensation plan, such as:

• Medical Insurance (100% of employee monthly premium covered by company)
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) Retirement Plan
• Paid Holidays (including whole week of Christmas off)
• Paid Vacation Days
• Paid Time Off / Sick Days

If you believe that you are a qualified candidate for this position, please apply and e-mail us your resume.

Full-Time Staff Perfusionist – Guthrie Robert Packer Hospital (Sayre, PA)

 Compensation: $155,000 – $190,000 annually

 Sign-On Bonus: $10,000

About the Role

Keystone Perfusion Services, PC is seeking a Staff Perfusionist to join our team at Guthrie Robert Packer Hospital in Sayre, Pennsylvania. This is a strong opportunity to work with a high-performing cardiac surgery program in a collaborative, clinically focused environment.

Robert Packer Hospital is a nationally recognized teaching hospital offering advanced cardiovascular care. The site averages 200–250 open-heart procedures annually, including CABG and valve repair/replacement, with minimal ECMO support. No transplant or VAD cases.

What You’ll Do

• Operate and manage extracorporeal circulation systems
• Support cases in the OR, cath lab, ICU, and emergent settings
• Manage ECMO, IABP, autotransfusion, hemofiltration, and blood gas analysis
• Administer medications and blood products via the circuit
• Document cases accurately in patient medical records
• Maintain and check equipment
• Collaborate with surgeons, anesthesiologists, and ICU teams
• Participate in quality assurance, education, and departmental initiatives

What We Offer

• $155,000 – $190,000 annual salary
• $10,000 sign-on bonus
• 401(k) with 4% company match
• Health, dental, vision insurance
• Flexible spending account
• Company-paid life insurance
• Paid time off (PTO)
• $1,500 CME reimbursement annually
• Relocation assistance
• Optional benefits: short/long-term disability, additional life insurance, hospital/critical illness/accident insurance

Qualifications

• Bachelor’s degree or higher
• Graduate of an accredited cardiovascular perfusion program
• ABCP certification
• Pennsylvania perfusion license
• Current BLS (AHA or Red Cross)

Preferred Skills

• Strong communication and teamwork
• Competency across a full range of perfusion procedures
• Organized, detail-oriented, and safety focused
• Commitment to ongoing professional development

 Location: Sayre, PA (northern Pennsylvania, near New York’s Finger Lakes region – affordable living and great quality of life)

 Job Type: Full-time, on-site

Ready to join a team that values collaboration and clinical excellence? Apply today to Keystone Perfusion Services, PC.

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.As the only National Cancer Institute-designated Comprehensive Cancer Center based in Fl orida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 10,000 who are shaping the future we envision.

Moffitt has been recognized as a Best and Brightest Company to Work for in the Nation, a Digital Health Most Wired Organization and continually named one of the Tampa Bay Time’s Top Workplaces. A National Cancer Institute (NCI)-designated Comprehensive Cancer Center since 2001.

Summary

Job Summary

Clinical Documentation Specialist SR

Position Highlights:

• The Clinical Documentation (CDI) Specialist Senior is a responsible for facilitating the improvement in the overall quality and completeness of provider-based clinical documentation in the medical record by working directly with providers. This position is responsible for assisting treating providers to ensure that documentation in the medical record accurately reflects the severity of illness, risk of mortality, complexity of patient care, and hierarchal condition categories of the patient.
• The Clinical Documentation Specialist Senior assesses clinical documentation through extensive medical record review, deployment of artificial intelligence, and collaborating directly with the providers to clarify the documentation to accurately and completely reflect the patients’ medical conditions. Extensive collaboration with physicians, mid-levels, nursing staff, other patient care givers to include developing and delivering education, which will be accomplished with on-site meetings, zoom meetings, telephonic discussions, rounding and email. This position will collaborate with the Health Information Management (HIM) coding staff and the Educators to ensure that appropriate reimbursement is received for the level of services rendered to patients, clinical information utilized in profiling and reporting outcomes is complete and accurate.
• Additionally, the Clinical Documentation Specialist Senior is expected to function as a subject matter expert on the team and assist less experience team members in understanding and following operational policies. This role is responsible for training and onboarding new team members and participating in special projects assigned by the Mid Revenue Cycle leadership.

Responsibilities:

• Reviews medical records for quality, completeness, and accuracy of documentation. Ensures that coded diagnoses accurately reflect level of patient care and patient status, including severity of illness and risk of mortality. Identifies gaps in documentation as well as conflicting or unspecified diagnoses and clarifies diagnoses with providers to assign the most accurate ICD 10CM/PCS code from the documentation. Must meet and maintain the quality and productivity measures established per polices.
• Delivers ongoing education to providers through collaboration and communication via on-site meetings, zoom meetings, telephonic discussions, rounding, and email. Provides supplemental educational material and tools relative to documentation improvement practices for individual practitioners and groups of clinicians.
• Identify and share documentation improvement opportunities with providers to capture the patient's accurate severity of illness and risk of mortality, comorbid conditions, and all other condition categories.
• Develop clear, concise and compliant written and verbal queries to providers, seeking clarification on unclear, incomplete, or non specified documentation. Utilizes software system and the Natural Language Processor (NLP) to review, compile clinical indicators for provider collaboration, code, collect, track, and report outcomes accurately and timely.
• Key Performance Indicators and additional significant metrics will be reported and discussed regularly, and as needed to the Medical Executive Committee via presentation to the Medical Records Committee and with other committees as directed
• The Senior is expected to function as a subject matter expert on the team and assist less experience team members on following operational policies. It is responsible for training and onboarding new team members and participating in special projects assigned by the Mid Revenue Cycle leadership.

Credentials and Experience:

• Associate’s Degree – field of study: Nursing, HIM or another Healthcare related field
• A minimum six (6) years acute care clinical documentation experience
• ICD-10-CM and ICD-10-PCS coding and query process knowledge
• Ability to recognize opportunities for documentation improvement, and hold collaborative discussions with providers to address the opportunities in documentation.
• Proficient in computer skills including: MS Office, Optum 360 eCAC, Cerner HER

Certifications:

• (CCDS) Certified Clinical Documentation Specialists from ACDIS
• (CDIP) Certified Documentation Integrity Practitioner from AHIMA
• (CDEI) Certified Documentation Expert Inpatient from AAPC
• Registered Nurse (RN) *in lieu of a certification listed above, an (active) RN will satisfy the certification requirement

We are supporting a leading global life sciences organization with the addition of an IT QC Systems Analyst to support Quality Control (QC) laboratory operations at a regulated manufacturing site in Worcester, MA.

This is a hands‑on, onsite role focused on laboratory systems support, validation, data integrity, and process optimization within a GMP environment.

This role partners closely with laboratory, operations, and enterprise IT teams to ensure systems remain compliant, reliable, and optimized to support daily QC activities.

Contract Details:

• Duration: 12 months
• Work Type: Onsite (Worcester, MA)
• Pay: Competitive hourly rates (W2 or C2C available)

Key Responsibilities:

• Provide technical and operational support for QC laboratory systems, instruments, and associated software in a GMP environment.
• Support validation activities and documentation, including SIQ, SOQ, spreadsheet validation, and periodic validation reviews (PVRs).
• Develop, maintain, and troubleshoot Excel spreadsheets and macros to streamline data processing, reporting, and compliance activities.
• Perform Windows upgrades, PC decommissions, software installations, and system upgrades for lab and operations computers.
• Support digital transformation initiatives by gathering requirements and feeding improvements to enterprise IT teams.
• Assist with process optimization, elimination of manual workflows, and data integrity assurance across laboratory operations.
• Support and administer operational systems such as SAP, Infor, and MES platforms (including POMS).
• Install and support Acronis and NuGenesis software on laboratory PCs.
• Provide support related to OSI PI / data historian systems as needed.

Required Qualifications:

• 3+ years of experience supporting QC laboratory systems or applications in a GMP environment.
• Strong experience with Excel, including macro development and troubleshooting.
• Working knowledge of validation processes and documentation (SIQ, SOQ, spreadsheet validation).
• Experience supporting QC lab instruments, lab software, and Windows‑based systems.
• Hands‑on experience with Windows OS installations, upgrades, and system support.
• Familiarity with enterprise operational systems such as SAP, Infor, or MES (POMS).
• Strong problem‑solving, communication, and organizational skills.

Preferred Experience:

• Background in life sciences, pharmaceutical, or biotech environments.
• Prior experience supporting QC labs in regulated manufacturing settings.
• Experience with ITIL and GAMP frameworks.
• Exposure to Waters Empower, OSI PI, or similar data historian platforms.
• Experience with PowerApps, Power BI, SharePoint administration, or cloud platforms (AWS/Azure).
• Knowledge of Python, Java, or SDLC concepts is a plus.

Education:

• Bachelor’s degree in Computer Science, Engineering, or a related discipline, or equivalent hands‑on experience.

Why This Role:

• This position plays a critical role in maintaining compliance, reliability, and operational excellence within QC laboratories. You’ll work closely with lab users, IT teams, and stakeholders to ensure systems support high‑quality manufacturing and continuous improvement.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About Liberty:

Founded in Boston, Massachusetts in 2007, Liberty offers expertise in a broad array of construction and equipment services nationwide including general requirements, equipment, supply, concrete, special projects, and site access solutions. Our experience, combined with our innovative approach and stellar customer service, ensures a seamless experience —with safety and reliability at the forefront. We’ve built strong relationships with key contractors and clients in every sector, including commercial, residential, healthcare, and higher education.

Overview:

Supports the Concrete Division and company established revenue goals by leading the cost estimation efforts for concrete related projects. Facilitates the project’s ability to increase profit margins while maintaining exceptional quality.

Duties & Responsibilities:

• Prepares estimates and issue proposals for concrete services after reviewing design documents, drawings, specifications, and completing quantity take-offs.
• Maintains strict adherence to company standards as related to estimating and project management.
• Organizes and properly distributes all construction documents in a timely and professional manner.
• Solicits and qualifies quotes with various vendors to obtain the most economical cost for supplies, equipment, and sub-contractor labor
• Attends de-scope meetings and reviews proposals.
• Solicits work from repeat clients as well as aid in the sales effort to bring in new business.
• Provides customer service and coordination throughout the duration of awarded projects for items such as scope, change orders, field coordination, progress billing, project close-out tasks, mentoring and training.
• Analyzes the success of projects upon completion and identifies methods and strategies for future estimating or execution improvement.
• Provides improvement recommendations to cost estimating procedures to reduce future discrepancies between estimated and actual costs.
• Identifies cost trends to assist management in cost reduction and process improvement efforts.
• Contributes to implementing standards and best practices aimed at increasing efficiency, productivity, and safety of all office and or field staff.
• Participates in the preparation of detailed concrete construction schedules.
• Plays a major role in pre-construction and constructability review planning activities for awarded projects as well as budgets.
• Tracks and organizes schedule durations and productions on all projects to develop historical data for future use.
• Performs other related duties as required or directed.

Qualifications:

• Bachelor’s Degree in Engineering, Architecture, Construction Management, or related field.
• Minimum of 5 years’ experience in commercial construction performing cost estimation of concrete construction projects.
• High degree of concrete construction knowledge and analytical skill.
• Proven ability to read and understand project plans and specifications
• Excellent verbal and written communication and interpersonal skills.
• Strong time management and organizational skills
• Proficiency with PC computers and software, including Microsoft Office, Sage Estimating, Digital Takeoff Programs, Bluebeam, OnScreen Takeoff, AutoCAD, Microsoft Project, and Timberline
• Advanced PC skills, specifically in a Windows environment, including collecting and analyzing data in Excel, and creating documents and preparing correspondence in Outlook and Word.
• Ability to effectively manage multiple projects and tasks, with an emphasis on thoroughness, attention to detail, and organizational skills.
• Ability to work in a fast-paced professional and team-oriented environment.

Working Conditions:

General office working conditions along with exposure to field operations. While performing the duties of this job the employee is regularly required to sit for long periods of time, talk and hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand, walk, and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend his/her time in an office environment with a quiet to moderate noise level and will also spend time job site walking.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level and spend additional time on the physical job site or construction trailer. Job site walking.

Disclaimer:

The Above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.

At WorldTech IT, we offer flexibility, a sharp focus on our mission, and a culture where teammates are genuine, supportive, and truly passionate about their work.

I'm hiring an Executive Assistant who’s ready to become our superpower! The ideal candidate is a highly organized Type A standout who knows how to chase all tasks to successful completion. Someone with a unique blend of dedication and personality who loves diving in and lending a hand - from prestigious business tasks to playing office manager to coordinating personal tasks. While you may be helping with tasks for my leaders at times, this is very much a role dedicated to organizing and keeping my professional and (with a sprinkle of personal life) on track. Someday this can turn into a Chief of staff role, but that is not what this role is today.

We’re on an exciting journey, riding the wave of AI advancements, and I’m looking forward to sharing this incredible experience with you . While I will demand a lot for this role, I'm a very easy person to get along with - I'm very optimistic, and have a lot of empathy - but I'm also all business when it's time to be. I work a lot and it's going to take a very unique person to keep up with me and get to the point where they can be one-step ahead of me - anticipating what I'll need next. This position is not for the faint of heart - did I scare you away yet? If I did good, that was the point ;) If I didn't - keep reading.

Are you a highly organized, proactive, and detail-oriented Executive Assistant with experience? Are you passionate about making an impact by supporting at the highest level? But at the same time is not too proud to help with low level tasks a small company executive needs? Are you good at multi-tasking and anticipating what needs to be done? Are you Microsoft office skills super strong - namely outlook? If so, you might be the Executive Assistant I’m looking for - someone who can truly become my superpower by managing all the intricate details of both my professional and personal life.

Location: Austin, TX - East Side - 78702 - In-office

What You’ll Be Doing:

• Calendar Management: First point of contact for all calendar invites and seamlessly handle scheduling for a mix of personal and professional appointments prioritizing, negotiating, rescheduling, and streamlining meetings to maximize efficiency.
• Ongoing Meeting Coordination & New Outreaches: Set up meetings with team members, reports, and external partners, ensuring all prep materials are ready and follow-ups are tracked.
• Office Management: We have a small office on the East Side of Austin - you will be responsible for coordinating service workers and holding them accountable. You will have your own office, and coordinate lunch - we focus on healthy eating. Most times this just means getting folks lunch order for the day - 4 folks total usually work out of the Austin office.
• Personal Errands & Task Management: Assist with personal errands and arrangements, including travel coordination, dinner reservations, gifts, thank you cards, and coordinating family or personal events as needed.
• Project Coordination: Track key initiatives, follow up on deadlines, and ensure I'm making progress - keeping me updated and aligned.
• Document Preparation & Research: Prepare presentation materials, reports, and content. Conduct research or gather insights for upcoming projects or strategic decisions.
• Gatekeeper & Communication: Serve as a primary point of contact, maintaining professionalism while filtering communications and prioritizing engagements.
• Travel & Local Event Planning: Organize both domestic and international travel (not much international for now), including flights, accommodations, itineraries, and contingency planning - sometimes for other leads as well. Assist with organizing and running small local events when partners, employees, and or customers come into town.
• Social: Monitor and execute social tasks around my LinkedIn.

The Ideal Candidate Will Be:

• Austin-based or willing to re-locate. While I can be flexible at times, this is most definitely an in-person role.
• Very Strong written and verbal communication skills - it would help if you have a penchant for reading - at times I will be giving you a lot to read / research.
• Tech-savvy with deep experience in Microsoft Office, namely Outlook scheduling tools - have some must have tools you want me to use? Awesome, bring those ideas to the table. Bonus if you’ve worked with GAI, and tools like Monday & Salesforce.
• Discreet and Trustworthy, understanding the importance of confidentiality with both personal and business-related matters. Everything we do must be in confidence and are not subjects for stories to share with family and friends.
• A Problem Solver who anticipates needs and finds solutions proactively with a great attitude.
• Detail-Oriented and Organized, with excellent follow-through on tasks and the ability to manage multiple moving parts with ease. You will need an excellent memory to keep up with me and all the moving parts I call my life.
• Well Read, The ideal candidate is not only proactive and supportive but also well-read, with strong grammatical skills and a polished communication style that shines in every interaction.

Why Join Us?

• It might sound cliché, but this is truly a unique once in a lifetime opportunity to join a growing company you can help shape – not just work at.
• Opportunity to earn company shares - yes there will be chances to earn shares in the future.
• I value you and your development, I'll give you the tools you need to progress in your career including training. The stronger you are, the stronger we are.
• Competitive salary and great benefits package. Benefits include – 100% of the individuals health insurance paid (ie you're on the hook for dependents premiums but we cover your premiums 100%) – including dental & vision. Cell phone & Internet paid for, 100k life insurance (individual can increase), 3 business week of vacation, 3 flex days, ~10 company holidays. Best of the best peripherals – While the company supports PCs & Macs, Macs don't play the best with calendar mgmt and other office tools - you will need to be savvy with a PC & Windows for this to work.

This is a unique opportunity for someone eager to be instrumental in our journey and the essential support that keeps me and the executive team firing on all cylinders. If you're ready to be the backbone of everything I'm working to accomplish - I’d love to hear from you and share my story! I work hard and expect the same, but I believe in having fun along the way. While I set high standards, I’m generous with support and feedback, and I'm always seeking the best answer - not just my answer. I have deep empathy for the people I work with and am truly passionate about our vision and mission.

How to Apply?

Please submit your resume and a note detailing your experience, why you're the right fit for this role, and your professional aspirations.