Ups Jobs in Usa

Hybrid role. Local candidates in the Bluffton, Hilton Head, Beaufort, or Savannah, GA area only

Smith System is hiring an exceptionally organized, proactive Executive Assistant (EA) to serve as the CEO’s primary administrative and workflow partner—and as a shared resource for the broader C-suite (CFO, COO, CSO, CTO). This is not a “calendar-and-travel only” role. The EA will run the executive operating cadence: protecting time, preparing meetings, capturing decisions, converting discussions into action, and maintaining clear visibility into commitments and deliverables.

The right person loves building systems, creates order out of chaos, and uses modern productivity tools (including AI) to keep leaders aligned, accountable, and moving.

Key Responsibilities

1) Executive Calendar + Meeting Orchestration (CEO-first, C-suite-enabled)

• Own and optimize the CEO’s calendar: time-blocking, prioritization, meeting triage, and focus-time protection
• Coordinate scheduling across the C-suite as needed (recurring leadership meetings, customer meetings, internal operating reviews)
• Drive meeting logistics end-to-end: agendas, pre-reads, attendee coordination, dial-ins/links, room planning when onsite
• Set a standard for “good meetings” (clear purpose, right attendees, pre-reads when needed, outcomes captured)

2) AI-Enabled Notes, Summaries, and Action-Item Management

• Manage the workflow for AI meeting notes/transcripts (e.g., Teams/Zoom transcripts or other tools) and convert them into:
• concise summaries
• decisions made
• action items with owners + due dates
• follow-up messages that drive closure
• Maintain an action-item tracker for CEO and key exec meetings; ensure deadlines don’t silently slip
• Create weekly “what’s moving / what’s stuck” visibility for the CEO (and optionally the exec team)

3) CEO Workflow, Priorities, and Deliverables Visibility

• Build and maintain a practical system to track:
• CEO deliverables and commitments
• key stakeholder follow-ups
• deadlines (board, investors, ELT, major customers)
• personal productivity cadence (weekly planning, daily top priorities)
• Prepare CEO briefing packets: meeting context, attendees, last-touch notes, open loops, and desired outcomes
• Help the CEO stay organized: notes, files, templates, and consistent capture of key information

4) Communication Triage + Executive Follow-Through

• Support email and message triage (as appropriate): prioritizing, summarizing, drafting responses, and managing follow-ups
• Ensure critical messages don’t get buried; create a simple escalation path for urgent items
• Draft and polish executive communications (internal and external) when requested

5) Travel and Logistics

• Arrange travel with high attention to detail: flights, hotels, ground transportation, itineraries, and contingencies
• Coordinate onsite meeting days and executive offsites (logistics, calendars, pre-reads, follow-ups)

6) Executive Team Enablement (Shared Resource)

• Provide scheduling and coordination support to other C-suite members as agreed (e.g., recurring operating cadence, key customer meetings, leadership offsites)
• Establish a clean intake process and service model so the CEO remains the primary focus while the team benefits appropriately

7) Continuous Improvement and Systems Building

• Proactively streamline administrative and workflow processes (templates, trackers, meeting structures, documentation)
• Recommend and implement tools that improve execution (calendar hygiene, task tracking, meeting notes, documentation)

Qualifications

• 4+ years supporting senior executives (C-suite experience strongly preferred; CEO support a plus)
• Proven ability to manage complex, fast-moving schedules with excellent judgment and discretion
• Outstanding written communication (summaries, follow-ups, professional correspondence)
• High tech fluency: Microsoft 365 (Outlook/Teams/OneDrive), plus comfort adopting new tools quickly
• Demonstrated experience using task/project systems (e.g., Asana, Monday, ClickUp, Trello, Planner, Jira—tool-agnostic)
• Comfortable operating in a remote environment with proactive communication and tight follow-through
• Able to travel periodically to Dallas and/or Minneapolis

Ideal Candidate Attributes

• Exceptionally organized—you build structure without needing to be asked
• Strong executive presence; confident, calm, and appropriately assertive when protecting priorities
• Loves turning messy inputs into clean outputs (notes → decisions → actions → closure)
• Anticipates needs and prevents problems before they happen
• Trusted with confidential information and consistently exercises great judgment

What Success Looks Like (Outcomes)

Within the first 60–90 days, you will have:

• Built a reliable system for meeting prep → notes → decisions → action items → follow-through
• Implemented a lightweight “single source of truth” for CEO priorities, deliverables, and deadlines
• Improved calendar quality: fewer collisions, more protected focus time, clearer agendas, better meeting hygiene
• Increased executive follow-through with consistent reminders, status checks, and clean weekly reporting

Executive Assistant to COO / Family Office Support

Charlotte, North Carolina (Local Candidates Only)

We are seeking an exceptional Executive Assistant to serve as the trusted right hand to a senior executive leading both a growing consulting firm and a philanthropic foundation. This role requires a highly organized, proactive professional who thrives in a fast-paced environment and can manage a wide range of administrative, operational, and personal responsibilities with professionalism and discretion.

This is a high-trust position supporting business operations, philanthropic initiatives, and personal administrative matters. The ideal candidate will be local to the Charlotte area and comfortable occasionally working from the executive’s home office when required.

This role is ideal for someone who enjoys owning the details, creating structure, and enabling a busy executive to focus on strategic growth and leadership.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars, scheduling, and meeting coordination across multiple organizations and priorities
• Prepare materials for meetings, presentations, and executive communications
• Handle email triage and correspondence on behalf of the executive
• Coordinate travel arrangements including flights, lodging, and detailed itineraries
• Track follow-ups, commitments, and action items to ensure nothing falls through the cracks

Business Operations Support

• Provide administrative support for leadership activities within a consulting and technology services company
• Assist with coordination across business development, recruiting, and operational teams
• Organize documents, contracts, and files while maintaining strict confidentiality
• Support special projects and operational initiatives as assigned

Foundation & Philanthropy Support

• Assist with coordination of activities for a nonprofit foundation focused on community impact
• Organize board meetings, agendas, and supporting materials
• Support communications, partnerships, and administrative needs related to foundation initiatives

Personal Administrative Support

• Assist with select personal administrative tasks including scheduling, appointments, and household coordination
• Manage personal correspondence, documentation, and logistics when required
• Help maintain organization across both personal and professional priorities

Qualifications

• 5+ years of experience supporting senior executives or business leaders
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• High level of professionalism, integrity, and discretion
• Ability to manage multiple priorities simultaneously
• Strong attention to detail and follow-through
• Highly proficient with Microsoft Office, Google Workspace, and scheduling tools

Additional Requirements

• Must be local to the Charlotte, NC area
• Comfortable occasionally working from the executive’s home office environment
• Able to work in a highly confidential setting with sensitive business and personal information
• Self-starter who thrives with autonomy and ownership of responsibilities

What We’re Looking For

This role requires someone who is:

• Highly trustworthy
• Extremely organized
• Proactive and resourceful
• Professional in every interaction
• Able to anticipate needs before they arise

The right candidate will become a critical partner in helping the executive operate efficiently across business, nonprofit, and personal responsibilities.

If you are someone who thrives in a high-trust, high-responsibility role and enjoys bringing order to complexity, we encourage you to apply.

Frontline Source Group has partnered with a client seeking a Security Operations Manager to oversee security operations, personnel administration, scheduling, and compliance within a large commercial facility. This role works closely with the client’s security leadership team to ensure efficient operations, regulatory compliance, and effective management of security personnel and systems.

The Security Operations Manager is responsible for coordinating security staff operations, managing scheduling and payroll systems, overseeing onboarding and personnel documentation, and supporting emergency preparedness and tenant coordination. This role ensures operational compliance with internal policies and client expectations while maintaining accurate reporting and administrative processes.

Responsibilities:

• Manage new hire onboarding including badge issuance, role integration, policy training, and providing necessary resources.
• Ensure employees comply with required policies, procedures, and operational standards.
• Create and maintain schedules for security officers, including overtime sign-ups, part-time coverage, training schedules, and special coverage needs.
• Maintain personnel files including employee records, evaluations, disciplinary documentation, and related administrative records.
• Maintain and update employee contact information, compensation details, and billing rate records.
• Track employee time-off and vacation requests based on accrual policies.
• Manage the building access control badge program, including issuing, updating, and deactivating credentials.
• Coordinate after-hours tenant access requests and maintain required compliance documentation such as certificates of insurance.
• Maintain organized filing systems and ensure security reports and documentation are properly archived.
• Review incident reports and submit documentation to client stakeholders as required.
• Support emergency communications including public address messaging and emergency notification broadcasts.
• Assist security leadership with operational projects, reporting, and administrative support.
• Maintain attendance tracking and ensure staff comply with timekeeping requirements.
• Review and verify payroll data to ensure accurate billing and payroll processing, including hours worked, overtime, vacation time, and rate adjustments.
• Prepare staffing and timekeeping summaries for leadership review.
• Maintain and update tenant and staff access within emergency communication systems.
• Support security staffing processes including posting requisitions, screening resumes, coordinating interviews, and assisting with candidate onboarding.
• Process personnel updates such as transfers, title changes, pay adjustments, and separations.
• Verify operational invoices such as uniforms or service-related expenses and prepare reconciliation documentation for management review.
• Assist with planning and coordination of emergency preparedness exercises and annual safety training programs.
• Prepare projections for additional security coverage related to building operations, projects, or events.
• Manage document storage and retention for security logs and operational records.
• Coordinate security support for tenant move-ins and move-outs and provide security orientation for new tenants.
• Assist with operational coordination and staff oversight during emergency situations.

Qualifications:

• Experience in security operations management, facilities security, or operations administration.
• Strong organizational and administrative skills with the ability to manage multiple priorities.
• Experience with scheduling, payroll systems, and personnel administration.
• Ability to maintain confidential personnel records and operational documentation.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and security management platforms preferred.
• Experience supporting emergency response or safety programs is a plus.

Pay range and compensation package:

• Competitive compensation
• Medical, dental, and vision insurance
• 401(k) with employer contribution
• Paid time off and holidays
• Long-term opportunity with a professionally managed commercial real estate organization

Why This Role Matters-

At Emery Sapp & Sons (ESS), building a strong workforce doesn’t start on the jobsite—it starts long before. The Workforce Development Coordinator plays a critical role in introducing the next generation of builders to ESS and the heavy civil construction industry.

This role is on the front lines of workforce recruitment and outreach—showing up in schools, classrooms, career fairs, and communities to spark interest, build relationships, and create early connections to ESS careers. By maintaining a consistent, professional, and engaging presence in targeted talent markets, this role helps ensure ESS has a healthy pipeline of future employee-owners ready to grow with the company.

Position Overview-

Reporting to the Workforce & Industry Outreach Manager, the Workforce Development Coordinator executes ESS’ recruitment outreach and pipeline development efforts across schools, community organizations, and workforce partners. Working in a merit shop heavy civil construction environment, this role partners closely with Talent Acquisition, Human Resources, Marketing, Operations, and Safety to align outreach activity with current and future hiring needs.

This position serves as the FACE of ESS at external workforce events—delivering presentations, attending career fairs, coordinating site tours, and maintaining consistent partner communication to maintain positive industry relationships and generate qualified candidate interest and warm leads.

Helpful insight: This role is focused on external recruitment outreach and talent pipeline development. Technical recruiting or delivery of internal employee training programs sits outside of the scope of this role.

What You’ll Own-

School & Community Outreach

· Serve as the primary ESS representative at high schools, trade schools, technical colleges, universities, and community events.

· Deliver engaging presentations on heavy civil construction careers, career paths, internships, and entry-level opportunities.

· Build and maintain relationships with counselors, instructors, program directors, and community leaders to support long-term workforce pipelines.

· Coordinate and support jobsite tours, classroom visits, and experiential learning opportunities when appropriate.

Talent Pipeline & Partnership Support

· Support and maintain partnerships with schools, workforce boards, industry associations, and community organizations.

· Manage ongoing communication with partners, including event planning, follow-ups, and next-step coordination.

· Identify new outreach opportunities aligned with geographic priorities and workforce needs.

· Serve as a consistent point of contact to ensure ESS remains visible, responsive, and reliable to partners.

Recruiting Events & Candidate Engagement

· Plan and support recruiting activities such as career fairs, hiring events, school visits, and community programs.

· Collect candidate leads, conduct basic interest and fit screening, and coordinate warm handoffs to Talent Acquisition.

· Ensure timely follow-up with candidates and partners to maintain engagement and momentum.

· Support internship and early-career pipeline activity as directed.

Internship Program Sourcing & Support

· Support internship recruiting efforts by collecting, organizing, and tracking intern applications and resumes.

· Assist with initial candidate screening, interview scheduling, and coordination with hiring managers.

· Maintain accurate intern candidate pipelines and status updates across operations and regions.

· Coordinate logistics for intern interviews, onboarding touchpoints, and communications.

· Serve as a point of contact for intern candidates throughout the recruiting process, ensuring a professional and engaging experience.

· Partner closely with the Workforce & Industry Outreach Manager to ensure timelines, documentation, and operational leadership needs are met.

Coordination, Tracking & Reporting

· Track outreach activity and results, including events attended, contacts made, leads generated, and conversion outcomes.

· Maintain organized records of partner contacts, event calendars, presentations, and outreach materials.

· Provide regular updates and insights to the Workforce & Industry Outreach Manager to support planning and resource allocation.

Employer Brand & Communication

· Partner with Marketing to support recruitment messaging, presentations, and materials used for outreach and events.

· Ensure all public-facing communication reflects ESS values, safety standards, culture, and employee-owner mindset.

· Help deliver engaging, on-brand activations at workforce events that represent ESS professionally and authentically.

What Success Looks Like-

· ESS maintains a consistent, professional presence in priority schools and communities.

· Strong relationships exist with counselors, instructors, and workforce partners.

· Candidate leads are generated regularly and handed off smoothly to Talent Acquisition.

· Outreach activity is well-organized, tracked, and communicated.

· Intern candidates experience a smooth, organized recruiting process.

· ESS’ employment brand is represented accurately, consistently, and engagingly.

· Internal teams view this role as dependable, proactive, and well-aligned with hiring needs.

What You’ll Bring to the Role-

· 3+ years of experience in recruiting, workforce outreach, campus recruiting, community engagement, or a related field.

· Preferred exposure to construction, skilled trades, manufacturing, or industrial environments.

· Strong public speaking and presentation skills; comfortable engaging students, educators, and community groups.

· Proven ability to build relationships and maintain partnerships over time.

· Highly organized with strong follow-through and attention to detail.

· Ability to manage multiple events, schedules, and stakeholders simultaneously.

· Proficiency with Microsoft Office; familiarity with HRIS or ATS tools is a plus.

· Willingness to travel regionally and work occasional evenings or weekends for events.

· A professional, approachable, field-first mindset.

* MUST BE ABLE TO TRAVEL*

Work Environment-

· Office-based with frequent travel to schools, community organizations, and recruiting events.

· Fast-paced, field-driven environment requiring collaboration across HR, Marketing, Operations, and Safety.

· Flexible schedule based on event and outreach needs.

Why ESS?

Emery Sapp & Sons is 100% employee owned. When we win, everyone wins. We build critical infrastructure—and we invest just as intentionally in the people who build it.

At ESS, you’ll find:

· Employee ownership from day one. · A company committed to safety, development, and long-term careers. · Help introduce the next generation to meaningful, hands-on work in the heavy civil industry. · Make a direct impact on the future workforce of ESS.

We don’t just build projects—we build careers, strengthen communities, and invest in the next generation of builders.

About the Opportunity

This is an opportunity for a Managing Director, Operations to join a top team at Brown Harris Stevens. The ideal candidate is a senior leader who will run the day-to-day business so the founder and sales team can

focus on sales and originating relationships and driving revenue. This is a high-impact leadership role for a seasoned real estate professional who thrives on building teams, running complex operations, and translating sales activity into consistent, scalable performance. You will serve as the operational leader of the business, owning execution across team management, sales operations, financial performance, and implementation of processes. You will work in close

partnership with the team leader, acting as her operational counterpart and ensuring the business

runs with discipline, clarity, and momentum. This role is ideal for someone who enjoys leading people, driving accountability, and building systems that scale a top-producing residential real estate team.

What You’ll Own:

Business & Team Operations

● Lead the day-to-day operations of the business, team, and staff

● Directly manage and develop team members, including recruiting, onboarding, training, performance management, and motivation

● Ensure the team has the tools, clarity, and resources needed to perform at a high level

● Foster a culture of accountability, professionalism, and continuous improvement

Sales Operations & Pipeline Management

● Own the sales pipeline end-to-end, maintaining visibility into every opportunity and its lifecycle

● Track deadlines, follow-ups, and next actions to ensure consistent execution

● Design and implement processes to grow and convert pipeline (referrals, open houses, inbound leads, repeat clients)

● Ensure listing, contract, and closing processes are documented, efficient, and error-free

Financial Management & Performance Tracking

● Own KPIs, forecasting, budgeting, and performance reporting

● Monitor revenue, expenses, and productivity against team and individual goals

● Prepare regular reports and insights for the founder to support decision-making

● Partner with team leader to set annual goals and manage toward them

Process, Systems & Compliance

● Own operational process design across listings, transactions, and closings

● Ensure contracts, documentation, and compliance requirements are met consistently

● Oversee CRM, contact management, and marketing workflows to ensure data integrity and follow-through

● Collaborate closely with marketing, sales, and administrative support to maintain operational excellence

Strategic Partnership

● Act as a thought partner on strategy, execution, and team development

● Translate vision and goals into actionable plans and priorities

● Provide continuous feedback on performance, risks, and opportunities

Requirements

● 3–5+ years of residential real estate experience, ideally in a high-producing team environment

● 5+ years of operations or business management experience, with direct people leadership

● New York State Real Estate License (required within 6 months of joining)

● Strong technical fluency, including:

○ Excel / Google Sheets

○ CRM systems

○ Marketing and workflow automation tools

○ Comfort using modern AI tools to improve productivity

Key Attributes for Success

● Trusted leader: High integrity, sound judgment, and consistency in execution

● Operationally sharp: Detail-oriented while able to see the big picture

● Metrics-driven: Uses data to guide decisions and drive accountability

● Excellent communicator: Clear, direct, and effective with all stakeholders

● Calm under pressure: Handles fast-moving environments with professionalism and composure

● Self-directed: Takes ownership, anticipates needs, and drives outcomes without hand-holding

Work Environment

● 100% in-office role at our Manhattan executive office

● Flexibility to work remotely when business needs arise

Benefits

● Competitive base salary ($110,000 - $125,000) + performance bonus tied to business growth

● Employer-subsidized healthcare

● 401(k)

● Pre-tax commuter benefits

● PTO including:

○ 6 paid holidays, 15 days paid vacation, 7 days paid sick leave

Embark on a Journey That Makes a Difference.

At Generali Global Assistance (GGA), every day is an opportunity to help people explore the world with confidence. We’re not just in the business of protection—we’re in the business of adventure and peace of mind. Whether it’s a backpacker trekking through the Andes, a family cruising the Mediterranean, or a solo traveler chasing the Northern Lights, we’re there to ensure their journey is safe and supported. From assisting with emergency medical claims to guiding customers through trip disruptions or ID theft, your work helps turn travel challenges into stories of resilience.

Set Sail on a Career Path to Success.

Our teams value curiosity and collaboration while priding ourselves on fostering a welcoming and inclusive atmosphere for our employees. Elevate your journey through our internal programs, including:

• Diversity, Equity, and Inclusion (DEI) Committee
• Career pathing and Individual Development Plans
• Internal training and intern opportunities
• Women in Business Mentorship Program
• Employee awards and recognition
• Education and professional development assistance program

Passport to Perks Includes:

• Generous Employer contribution for health, dental, and vision insurance
• Paid Maternity and Paternity Leave
• Scholarship Program for Employee Dependents
• Company match on 401k
• Employee Assistance Program (EAP)
• Company paid short-term and long-term disability insurance
• Company paid life insurance
• Voluntary Pet Insurance
• Voluntary Legal Benefit
• Discounts on travel insurance
• Time off policies including vacation days, sick days, personal days, holidays and volunteer days (VTO)

Your Role on the Expedition:

Assists in the clerical support functions for the Liability Claims Department. Reports directly to the VP, Claims.

Chart Your Course:

• Run loss reports for Generali US Branch insureds.
• Set up new claims in the system, including entering all data and establishing reserves.
• Files claims documents and correspondence.
• Close claim files and issue claim payments.
• Process recoveries.
• Complete OFAC checks, including wires and manual checks, and maintain the processing log.
• Provide OFAC confirmations or flagged results to Compliance.
• Set up new claims when new losses are submitted.
• Obtain copies of checks and upload them to GUSB claim files.
• Distribute incoming mail.
• Maintain filing systems.
• Retrieve files and coordinate transfer to storage.
• Process wire requests for Metropolitan Reporting.
• Prepare monthly reporting for clients.
• Draft and distribute minutes from monthly meetings.
• Conduct monthly reviews of KPIs.
• Handles special out going UPS/ Register and Certified mail.
• Sorts outgoing letters and attachments and send via mail or fax.

Your Ticket to Success:

Required Qualifications:

• High School Diploma or Equivalent (GED) required.
• Communicates clearly and persuasively in both positive and challenging situations; actively listens and seeks clarification when needed.
• Proficient in PowerPoint.
• Responds effectively to questions.
• Demonstrates strong group presentation skills.
• Balances individual responsibilities with team objectives.
• Shows objectivity and openness to different perspectives.
• Reads and interprets written information effectively.
• Treats others with respect, honors commitments, and builds trust.
• Demonstrates integrity and upholds organizational values.

Preferred Qualifications:

Position Coordinates:

This is an onsite role based out of our New York City office in the Lower Manhattan - Financial District.

Pay Range: 26-31.00/hr

Time for Take-off:

While there is some flexibility in the hours, this position will be Monday-Friday during regular business hours (approximately 8:00am-5:00pm). Occasional overtime may be required according to business need.

One team. Every destination.

Generali Global Assistance is proudly part of the Europ Assistance Group and our products utilize a number of corporate and product brands. The brands for our North American team include the following:

• CSA: US travel insurance brand for retail, tour operator, cruise and lodging partners. Learn more here.
• Generali Global Assistance (GGA): The primary Corporate brand in the United States for our travel insurance, travel assistance, identity and cyber protection, and beneficiary companion products. Learn more here.
• GMMI: the industry standard for global medical cost containment and medical risk management solutions. Learn more here.
• Iris, Powered by Generali: identity and digital protection solution. Learn more here.

Explore new horizons – apply today!

Don’t meet every single requirement? At Generali Global Assistance, we are dedicated to building a diverse, inclusive and enriching workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

California Residents - Privacy Notice for California Residents Seeking Employment with Generali Global Assistance is available here: Company is committed to providing equal employment opportunity in all our employment programs and decisions. Discrimination in employment on the basis of any classification protected under federal, state, or local law is a violation of our policy. Equal employment opportunity is provided to all employees and applicants for employment without regard age, race, color, religion, creed, sex, gender identity, gender expression, transgender status, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, sexual orientation, national origin, ancestry, ethnicity, citizenship, genetic information, marital status, military status, HIV/AIDS status, mental or physical disability, use of a guide or support animal because of blindness, deafness, or physical handicap, or any other legally protected basis under applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including, but not limited to, recruitment and hiring, classification, placement, promotion, termination, reductions in force, recall, transfer, leaves of absences, compensation, and training. Any employees with questions or concerns about equal employment opportunities in the workplace are encouraged to bring these issues to the attention of Human Resources. The Company will not allow any form of retaliation against individuals who raise issues of equal employment opportunity. All Company employees are responsible for complying with the Company’s Equal Opportunity Policy. Every employee is to treat all other employees equally and fairly. Violations of this policy may subject an employee to disciplinary action, up to and including termination of employment.

Purpose

To lead and influence design and brand aesthetic across company touchpoints including primary and secondary packaging and corporate brand assets. The designer will be part of the design process from conceptualization to execution.

Primary Duties

1. Collaborate with Director of Marketing and President on seasonal creative direction
2. Project manage creative work including packaging, mocks, and presentations for key selling seasons including Valentine’s Day, Easter, Summer, Halloween and Holiday, as well as everyday
3. Study trends, create, and present new product concepts, working collaboratively to develop
4. Point person facilitating the flow of communication and design development among key internal and external parties including kick-off, rounds of revisions, customer and internal keyline approval, prepress set up, file release, and printer approval
5. Lead team in management of mock-ups for customer presentations to meet deadlines
6. Create and develop packaging solutions across various substrates and board weights with understanding of structural integrity
7. Work collaboratively with key internal stakeholders, gathering ideas and presenting solutions
8. Manage die lines and technical details for packaging best practices in support of owned brand and private label partners
9. Maintain corporate brand identity initiatives and touchpoints in partnership with Director of Marketing
10. Follow internal development timeline to ensure tasks are done on time and complete
11. Create digital content for website and social media channels
12. Contribute to team effort as needed

Knowledge & Experience

Requirements

1. Adept at Adobe Creative Suite, Microsoft Office
2. Excellent design skills with an eye for shape, color, print/pattern and typography
3. Experience with food packaging including application of food labeling regulations
4. Ability to provide design direction and apply it to functional and appealing packaged goods
5. 6+ years of experience preparing packaging for print
6. Strong attention to detail
7. Organized, self-directed, team player
8. Ability to multi-task and meet deadlines
9. In office collaborative environment

Social and Environmental Responsibility

Maud Borup embraces social and environmental responsibility and ongoingly puts policies and procedures in place to ensure care for our community, the environment, and for each other. Team members will ensure their daily activities and interactions are respectful, embrace sustainability, and reduce impact on the environment.

Social

1. Embrace individuality and respect each other

2. Look for ways the company can better support the community

3. Participate in company volunteer efforts and/or community support

Environmental

1. Use all resources efficiently, minimizing waste and water usage, recycle, save energy

2. Look for ways the company can further its sustainability commitment

3. Report electrical faults, water leakage or other environmental concerns to managers

Maud Borup is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Executive Project Coordinator (Bilingual)

Location: North Hollywood, CA (On-Site)

A fast-growing, woman-led general contracting firm is seeking a proactive and experienced Executive Project Coordinator to work alongside the CEO in driving strategic priorities, streamlining operations, and ensuring organizational alignment across all departments. This isn’t your average admin role—this opportunity places you at the center of leadership decision-making, with the authority to represent the CEO in meetings, manage top-tier initiatives, and help steer the company toward continued success.

This role is ideal for a high-performing professional who thrives in a dynamic, fast-paced environment and is fluent in both English and Spanish. You’ll be a trusted partner to the CEO and play a critical role in maintaining momentum on high-impact projects.

Key Responsibilities

Executive & Operational Leadership

• Act as the CEO’s right-hand partner, supporting daily executive operations and leadership decisions.
• Represent the CEO’s vision and directives in meetings and correspondence.
• Track and manage follow-ups, ensuring accountability and timely execution of initiatives.
• Anticipate challenges and resolve issues proactively to keep projects moving forward.

Project Coordination & Departmental Liaison

• Maintain situational awareness of ongoing activities across multiple teams (e.g., Estimating, Operations, Accounting, Administration, Field).
• Support cross-functional collaboration by aligning internal teams and external partners with organizational priorities.
• Help enforce processes, standard operating procedures, and interdepartmental accountability.

Strategic Communication

• Draft internal messaging, directives, and executive communications on behalf of leadership.
• Act as a key point of contact for clients, vendors, and team members to convey updates, resolve inquiries, and represent executive-level intent.
• Translate executive decisions into actionable tasks and deliverables across the business.

Administrative Oversight

• Manage complex scheduling, meetings, site visits, and travel arrangements.
• Organize key documents, prepare materials for executive meetings, and coordinate special projects.
• Ensure confidentiality and discretion at all times.

Qualifications

• 5+ years of experience in an executive support or operational coordination role, particularly supporting senior leadership.
• Ability to independently make decisions and move projects forward in the absence of executive input.
• Strong leadership, communication, and critical thinking skills.
• High attention to detail and exceptional organizational capabilities.
• Advanced Excel skills (trackers, dashboards, summaries) and proficiency with Microsoft Office and Google Workspace.
• Relevant construction experience is desirable, but not mandatory.
• Must be bilingual in English and Spanish.

What’s In It for You

• Join a growing and values-driven organization with direct access to executive leadership.
• Be involved in meaningful, high-impact work that shapes company direction.
• Career growth opportunities into operational leadership roles.
• Competitive compensation, benefits, and long-term advancement potential.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at /46Gs4yS

This temporary role supports a Global Travel Sourcing team by driving hands-on contract remediation and execution work for a multi-brand ground transportation program. You’ll help reduce a large backlog of expired/expiring/informal agreements by coordinating documentation, validating details, and partnering with internal teams and vendors to ensure contracts are accurate, complete, and compliant—reducing operational, financial, and audit risk.

What You’ll Do

• Prepare and remediate high volumes of contract documents, including Master Services Agreements (MSAs), Statements of Work (SOWs), one-off agreements, amendments, extensions, and related materials.
• Coordinate reviews and execution steps with cross-functional partners (e.g., Legal, Finance, Operations) and external vendors to keep agreements moving to completion.
• Gather, compile, and validate information tied to vendor spend, contract coverage, and pricing to identify gaps or near-term risks.
• Track expirations, renewals, and extensions; maintain organized records; and follow up proactively to ensure contracts are executed ahead of operational need.
• Maintain centralized contract documentation and update trackers/dashboards; support reporting and status updates for leadership and stakeholder forums.

What You Bring

• Bachelor’s degree in business or a related field (or an equivalent combination of education and relevant experience).
• 3+ years of experience in sourcing, procurement, contract negotiation, and/or contract administration within ground transportation, logistics, mobility services, or related travel operations.
• Experience supporting contract remediation/execution work across MSAs, SOWs, amendments, extensions, and documentation review in a corporate or multi-stakeholder environment.
• Strong communication skills and high attention to detail, with the ability to manage multiple items at once and drive follow-ups to closure.
• Proficiency in Microsoft Office, especially Excel for tracking and coordination; familiarity with procurement/sourcing/contract management systems is strongly preferred.
• Ability to work with urgency and structure while adhering to defined governance and compliance standards.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Essential Duties and Responsibilities:

Optimal and professional performance within the Logistics Department focusing on the areas of receiving, warehousing, packaging and shipment of goods.

• Full compliance for all applicable laws and regulations pertaining to department and job functions.
• All incoming goods are correctly received in adherence to company standards and policies both physically as well as into our computer system (SAP).
• All goods movements and locations are accurately tracked and managed using our computer system (SAP).
• Maintain control of documents for all department job functions (e.g. receiving paperwork, delivery paperwork, customer related paperwork).
• Effective and professional performance in interactions with all external partners (e.g. third party logistics partners performing deliveries and pick-ups of goods).
• Perform all required goods inspections on outgoing shipments.
• Adhere to company policy and procedure pertaining to all receiving errors (e.g. wrong material, damaged material) in cooperation with assigned team and all relevant departments (global and local).
• Mandatory and proper use of internal computer programs (e.g. SAP).
• Lean Management / 5S - Pay attention to department work area and job functions reporting immediately all health and safety observations or opportunities as well as any other opportunities for improvement (e.g. work flow, processes).
• Maintain a clean, organized and efficient work area.
• Maintain compliance with all company policies and procedures.
• Requires flexibility and understanding that this position may be required to perform duties outside the duties listed above in order to meet the mission and goals of Mankiewicz Coatings.

Education and Work Experience Requirements:

• High school diploma, GED and/or relevant job function experience
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Experience with SAP software (preferred)
• Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and carry out assignments to completion within parameters of instructions given, prescribed routines and standard accepted practices.

Physical Requirements / Working Conditions:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Requires frequent walking, standing, heavy lifting and carrying, stooping, bending, kneeling and reaching.
• Exposure to fumes and hazardous chemicals.
• Must be able to lift and carry up to 50 pounds
• Able to stand for 8 hours per day.
• Must be able to talk, listen and speak professionally