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Director of Finance (Fractional / Part-Time)
About Level Workforce, LLC
Level Workforce is an innovative consulting and workforce solutions agency serving the construction, real estate, and finance industries. We help business owners build, optimize, and lead their operations through strategic guidance, streamlined systems, and practical execution.
Our marketing function supports both internal brand initiatives and client-facing deliverables. We operate in fast-moving, deadline-driven environments where professionalism, clarity, and execution matter.
Position Details
· Title: Director of Finance (Fractional / Part-Time)
· Type: 1099 Contract
· Location: 100% Remote
· Hours: 10-15 hours per week
· Compensation: $3,000/mo (scalable & varies based on experience)
· Experience Level: 10+ years preferred
· Reports To: CEO
Position Overview
The Director of Finance at Level Workforce is a senior leadership role responsible for overseeing financial strategy, accounting operations, and financial advisory services for both the firm and its clients. This position serves as a member of the executive team and plays a key role in building scalable financial systems that support Level’s continued growth within the construction, real estate, and field services industries.
The Director of Finance will lead internal financial operations while also supporting client engagements that require financial operational assessments, advisory services, and supplemental financial leadership. This role provides strategic oversight to the accounting team, mentors internal staff, and helps elevate financial discipline, reporting clarity, and operational decision-making across the organization.
This is a fractional leadership position, ideal for an experienced finance professional seeking flexible, part-time engagement in a high-growth, entrepreneurial environment.
Core Responsibilities
Financial Strategy & Planning
· Serve as a member of the leadership team, advising on financial strategy, profitability, and operational performance.
· Lead financial planning, forecasting, and budgeting processes.
· Develop and maintain financial dashboards and reporting systems that provide actionable insights to leadership.
· Support strategic decision-making through financial modeling, margin analysis, and performance metrics.
· Assess client financial needs and translate them into strategic execution plans for the accounting team to deliver accurate, timely, and scalable financial support.
Internal Financial Operations
· Provide oversight of the accounting function including bookkeeping, financial reporting, and month-end close processes.
· Lead planning, recruiting, training, and development of internal accounting staff.
· Implement financial controls, reporting standards, and operational processes to support company growth.
· Drive automation and AI-enabled workflows to improve efficiency, reporting accuracy, and scalability.
Accounting Team Leadership & Mentorship
· Mentor and elevate the internal accounting team to improve:
· financial accuracy
· reporting discipline
· operational accountability
· client engagement capabilities
· Establish clear expectations and workflows across accounting and financial operations.
· Support professional development and capacity building within the department.
Client Financial Advisory & Consulting
· Conduct financial operational assessments for Level clients within construction and related industries.
· Provide advisory support to improve financial structure, reporting, job costing, and profitability.
· Assist with financial staffing supplementation for clients where interim or fractional financial leadership is needed.
· Support clients with:
· financial reporting frameworks
· WIP and job cost reporting
· margin improvement strategies
· system and process implementation.
Systems, Process & Automation
· Evaluate and improve accounting workflows, financial reporting systems, and data visibility.
· Support implementation or optimization of accounting platforms, dashboards, and project-based financial reporting tools.
· Integrate AI-driven financial tools and process automation where appropriate.
Qualifications
· 10+ years of progressive finance leadership experience, ideally within construction, general contracting, trades, or field services industries.
· Strong knowledge of construction accounting principles, including:
· WIP schedules
· percent-complete revenue recognition
· job costing
· project-based financial reporting.
· Demonstrated success supporting owner-operated or growing mid-size construction companies.
· Proficiency with financial modeling, budgeting, dashboards, and industry-relevant financial software.
· Strong working knowledge of modern accounting platforms and reporting tools.
· AI proficiency and orchestration, including the use of automation and AI-enabled systems to improve financial processes.
· Exceptional communication skills with the ability to translate financial data into clear, actionable business insights.
· Strong operational mindset—comfortable partnering with executives, project leaders, and client teams.
Engagement Structure
This position is structured as a fractional / part-time executive role.
Hours, scope, and deliverables will be tailored to the organization’s needs and may include:
· Ongoing fractional financial leadership
· Executive advisory support
· Accounting team mentorship
· Financial systems implementation
· Financial cleanup or restructuring
· Scaling and growth strategy
· Profitability analysis and operational improvement
Engagement scope may also include project-based initiatives related to financial infrastructure, reporting systems, and operational financial management for Level or its clients.
Ideal Candidate Profile
This role is well suited for a seasoned finance professional, fractional CFO, or former finance executive who enjoys working in entrepreneurial environments and supporting growing construction-related businesses. Candidates who thrive in this role typically value:
· flexible work structure
· high-impact strategic work
· mentoring developing teams
· solving operational financial challenges
· helping construction companies grow with discipline and clarity.
Mindlance is here to help you to find the perfect fit with just the right company.
Currently, we are seeking Communications Lead for an exciting career growth opportunity.
Make your next big career move with the kind of position that will allow you to be genuinely passionate about the work you do! Our recruiters will work closely with you to help you get the edge over the competition.
Let Mindlance advocate for you – apply today! “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.” Job Title: Communications Lead Job Category: 12+ Months (Contract) Industry: Banking Job Location : Charlotte, NC 28202 Top 3/5 Skills: Change Management, Communication, SAP S4/HANA, Transformation, ERP Min & Max Pay Rate (Ex: $90.00 /hr.
– $95.00/hr.): Title: Communication Lead Duration: 12 Months (Contract) Location: Charlotte, NC (Remote) Job Description Role Responsibilities: · Lead the program-wide communications strategy across the multiple project workstreams.
· Develop and maintain a communications roadmap aligned with program scope, schedule, and dependencies.
· Establish program standards for messaging, templates, tone, and approval workflows that follow the communication guidelines.
· Ensure compliance with PMLC, TDLC, and risk management routines in all communications.
· Oversee Service Integrator execution of communication deliverables; review and approve content before release.
· Define audience segmentation and stakeholder mapping for impacted business and functional areas.
· Engage with business/functional leaders and impacted individuals through listening sessions, office hours, and feedback forums.
· Create role-based communications and job aids explaining process changes and impacts.
· Coordinate readiness surveys and pulse checks; analyze results and feed insights into risk mitigation plans.
· Craft executive and leadership messaging for steering committees and program updates.
· Publish recurring updates (newsletters, FAQs, release notes, cutover communications) across approved channels.
· Plan and host town halls, webinars, and Q&A sessions to drive engagement and adoption.
· Integrate communications with change management and training plans for timely readiness messaging.
· Develop and execute cutover communication plans, including blackout windows and “Day 1” guides.
· Monitor communication risks and issues, escalate as needed, and implement mitigation strategies.
· Track and report communication KPIs (reach, engagement, sentiment) to program leadership.
· Prepare executive dashboards and briefing packs summarizing communication health and stakeholder readiness.
· Collaborate with Program Managers, Project Managers, Business Leads, Training Lead, and the Service Integrator to ensure messaging supports benefits realization and risk mitigation.
· Conduct impact assessments based on design sessions to evaluate and develop the communication road map.
· Implement the communication roadmap developed in partnership with the Service Integrator.
Must Have Skills/Prior Experiences: · Major financial institution (Category 1 or 2 bank) transformative program experience, preferably ERP or Finance Transformation.
· Familiarity with SAP S/4HANA and OneStream.
· Proven ability to lead program-wide communications strategy for complex, multi-workstream initiatives.
· Demonstrated experience in stakeholder engagement and relationship building, including senior leadership and cross-functional teams.
· Ability to translate technical and process changes into clear, business-friendly messaging for diverse audiences.
· Experienced in developing and executing communications governance frameworks, including templates and approval workflows.
· Proven experience in managing vendors or service integrators for communications delivery.
· Strong facilitation and presentation skills for town halls, webinars, and executive briefings.
· Enhanced planning and organizational skills, including communications calendar management and dependency alignment.
· Ability to translate conversations with process owners and stakeholders into effective communication plans and messaging frameworks.
Plus/Nice to Have Skills/Prior Experiences: · Background in Accounting and Finance as a stakeholder or communications role with experience ensuring GAAP compliance, regulatory reporting, and profitability.
· Experience planning and executing readiness activities, including client and teammate communications for large-scale transformations.
· Prior experience supporting system and user acceptance testing communications and readiness planning.
· Exposure to AI and automation strategy communications within enterprise programs.
· Experience with data strategy communications, including governance and analytics messaging.
· Familiarity with BTP, FRDM, Hyperion, and BPC.
· Certification in Project Management (PMP) or Change Management.
We believe that Health care is a right, not a privilege.
If you have compassion and a collaborative spirit, work with us.
You can come to work being proud of what you do every day.
The Corporate Compliance Assistant reports to the Senior Manager of Corporate Compliance and provides critical administrative and operational support to ensure the smooth functioning of compliance activities.
This role is responsible for maintaining timely and accurate tracking tools, coordinating communications, assisting with documentation needs, and supporting compliance processes across the department.
The Corporate Compliance Admin works closely with internal business units to gather information, support investigations, and ensure compliance requirements are met.
Product of Role & Responsibilities: Provide general administrative support to the Corporate Compliance team, including scheduling, document preparation, and communication follow ups.
Assist with data collection and requests from internal departments and external stakeholders.
Support audit preparation activities and maintain organized, secure documentation.
Process mail merges for biannual Service Verification mailings.
Coordinates mailing activities for Corporate Compliance, including preparing and sending request letters, conducting weekly office visits to support incoming mail, and distributing mail to appropriate parties.
Maintain and regularly update the various Corporate Compliance Trackers, ensuring all information is current and accurate.
Supports Corporate Compliance Investigators by tracking due dates for key investigatory activities, monitoring case timeliness, and sending reminders to promote timely completion of case-related tasks.
Assist the Senior Manager of Corporate Compliance with populating data in presentations for committee meetings.
Input all Medicare compliance activities onto the Compliance Oversight Activities table and ensure all entries are current and complete.
Assists with Corporate Compliance Work Plan activities, which may include but are not limited to, conducting outbound calls for the provider directory audit and compiling supporting documents.
Monitors the exclusion screening vendor dashboard to ensure internal departments are completing required reviews in a timely manner; maintains user access by adding, removing and updating users as needed.
Other duties as assigned or requested.
Education, Training & Professional Experience: High school diploma.
College degree preferred.
1–3 years of administrative support experience in compliance and/or health plan operations.
Experience working in a regulated industry (healthcare, insurance, government).
Familiarity with medical terminology or claim billing concepts is a plus.
Ability to manage multiple tasks, track deadlines, and maintain organized documentation.
Experience working with confidential or sensitive information is preferred.
Strong proficiency with Microsoft Office tools.
Professional Competencies: Proficient skills in Microsoft products, including Excel, Word, Outlook, PowerPoint, Vizio, and SharePoint.
Excellent ability to manage multiple tasks and work independently.
Excellent oral, written skills, and organization skills.
Proficiency in Microsoft Work mail merge functions for large-volume correspondence.
The utmost integrity in the discreet and confidential handling of confidential materials is necessary.
Who Are We?
Stand Out For Good, Inc. is a rapidly growing women’s fashion company with 5 unique brands, in 130+ locations, across 38 states. Our stores feel like a sanctuary - a place of beauty from the inside out. From welcoming experiences and warm associates to thoughtfully curated products, our brands are built upon the founding principles of giving back and making a difference in the World.
Our Mission
“Stand Out. For Good”. At Altar’d State, those four words are more than just our motto, they are why we exist. From Mission Mondays, where 10% of our net proceeds go directly to local charitable organizations, to our long-standing partnership with Coprodeli USA, in which we are in the process of building 22 schools for impoverished communities in Peru, we are committed to giving back in meaningful ways to those in need.
The Procurement Intern will be highly motivated, detail oriented and support the procurement operations that drive our windows, activations, and experiential projects. This internship offers hands-on experience in sourcing, budgeting, logistics, and vendor coordination while providing exposure to cross-functional teamwork and real-world procurement strategy. The intern will assist with financial tracking, allocation planning, and data analysis to help achieve cost-effective, high-quality project outcomes.
Key Responsibilities
Procurement & Vendor Support
- Assist in sourcing vendors, gathering quotes, and comparing pricing and quality.
- Help maintain vendor communication, track order statuses, and support issue resolution related to product quality or delivery.
- Update and organize purchase records, contracts, and procurement documentation.
- Support tracking of vendor performance and service metrics.
Planning & Allocation
- Partner with teams to help prepare allocation plans aligned with project timelines and seasonal needs.
- Assist with distributing assets and materials based on store requirements and available inventory.
- Support case-pack and linear footage analysis to ensure accurate ordering and efficient allocation.
Budget & Financial Tracking
- Assist with tracking project budgets and monitoring actual vs. planned spend.
- Gather data for variance analysis and help identify potential cost-saving opportunities.
- Prepare basic financial summaries or reports for internal review with guidance from the team.
Data Analysis & Reporting
- Update procurement dashboards with data on shipping costs, damages, replacements, and other key metrics.
- Assist with time-study data collection to help forecast labor needs for installations.
- Use Excel to support simple data analysis, trend identification, and reporting tasks.
Logistics & Operations Support
- Help coordinate shipping schedules, freight details, and delivery timelines.
- Assist in preparing packing specifications and monitoring quality checks for project installations.
- Support troubleshooting delays or logistical issues by communicating with internal teams and vendors.
Qualifications
- Junior, Senior, or recent graduate Pursuing a degree in Supply Chain, Finance, Business, Operations, or a related field.
- Strong attention to detail, organization, and problem-solving skills.
- Basic proficiency in Excel (pivot tables, lookups, macros, scenario modeling is a plus).
- Strong communication skills and ability to collaborate with cross-functional teams.
- Interest in procurement, logistics, or budgeting within a creative or retail environment.
- Ability to manage multiple tasks and work in a fast-paced setting.
Stand Out For Good, Inc. is an equal opportunity employer and values diversity. All employment decisions are decided on the basis of qualification, merit and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.
We are proud to share that our associates have made us one of Fortune's Best Companies to Work For! Recently, our team has received the following recognition:
- #73 in Fortune 100 Best Companies to Work For® 2023
- #4 in Fortune Best Workplaces in Retail™ 2022
- #93 in Best Workplaces for Millennials™ 2023
- #34 in Fortune Best Workplaces for Women™ 2022
The Retail Coordinator supports the effective execution and performance of the retail organization by coordinating initiatives, consolidating data, and ensuring clear communication between stores, field teams, and corporate partners. This role is highly detail-oriented and data-driven, serving as a key support function for retail operations, reporting, and performance tracking.
Key Responsibilities
Retail Coordination & Communication
- Coordinate day-to-day retail initiatives, timelines, and deliverables across stores and corporate teams
- Serve as a central point of contact for information flow between the field and corporate partners
- Collect store feedback and operational updates for internal stakeholders
Retail Meetings & Stakeholder Alignment
- Coordinate and manage weekly retail meetings, including agenda development, materials preparation, and follow-up
- Consolidate updates, performance results, and discussion topics from cross-functional partners
- Document meeting notes, decisions, and action items; track ownership and completion
- Ensure alignment and accountability across teams on priorities and next steps
Performance Tracking & Reporting
- Compile and maintain retail performance reports (GM Assessment, Quarterly Action Plans, Weekly Recaps, and Ad hoc analysis)
- Support preparation of weekly and monthly performance decks and meetings
- Monitor execution of action plans tied to performance results and operational priorities
Project Management & Execution Support
- Act as a project coordinator for retail initiatives, supporting planning, timelines, dependencies, and deliverables
- Track project milestones, risks, and open items across retail programs
- Partner with cross-functional teams to ensure initiatives stay on track and issues are escalated as needed
- Maintain project trackers and status reporting for retail leadership
Data & Process Support
- In partnership with leadership, analyze sales performance, productivity metrics, and competitive benchmarks to uncover opportunities for growth and operational efficiency.
- Support rollout of new processes, tools, and reporting frameworks
- Help identify opportunities to improve coordination, reporting efficiency, and data visibility
- Maintain visibility / tracking into open issues and resolution status across the retail network
Qualifications
- 2-3 years of experience in retail operations, retail management, or corporate retail support
- Experience working with retail data, KPIs, and performance reporting
- Advanced PowerPoint, Excel / Google Sheets skills; experience with dashboards and BI tools a plus
- Strong presentation and storytelling skills with data
- Highly organized with proven ability to coordinate multiple stakeholders
- Clear, confident written and verbal communication skills
At Versace, we are all responsible for creating a diverse and inclusive workplace. We try to inspire change and growth within each other and believe success is a result that comes from our differences. Versace is proud to be an equal opportunity employer committed to inclusivity regardless of age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law. M/D/F/V
Before applying please note that this position requires US citizenship due to government related contracts
Job Title: Project Coordinator / Program Operations Specialist
Location: Chicago, IL
Pay Rate: $75 to $90.81 per hour
Duration: 12 months (Possible extension)
Job Description:
The Project Coordinator serves as the primary point of contact for one or more projects, ensuring effective coordination, communication, and execution of all project-related activities. This role supports early-stage project planning, interval coordination, deliverables management, and ongoing project support to ensure milestones are completed on time. The position requires strong analytical skills, cross-functional collaboration, and a proactive approach to identifying process improvements and resolving project risks or gaps.
Key Responsibilities:
Project Coordination and Execution:
- Serve as the primary interface for assigned projects.
- Engage early in project intervals, deliverables, and support requirements.
- Ensure execution of all key milestones to support on-time project delivery.
Process Improvement:
- Identify opportunities to enhance efficiency and apply best practices.
- Provide recommendations that support program development and execution.
Cross-Functional Communication:
- Communicate and collaborate with stakeholders at all organizational levels, including senior leadership.
- Lead weekly team meetings with project stakeholders and drive accountability for next steps and action items.
- Prepare and present weekly program summaries, including project status updates and resolution plans.
Issue, Risk, and Gap Management:
- Proactively identify project risks, issues, and gaps.
- Escalate concerns as needed and drive resolution to closure.
- Develop mitigation plans to address potential risks and delays.
Data Integrity and Analytics:
- Maintain accurate data within internal and external procurement databases.
- Use analytics tools to monitor supplier performance and identify compliance risks or operational bottlenecks.
Timeline and Documentation Management:
- Develop and maintain project timelines for legal documentation status, application progress, project milestones, and issue tracking.
- Document outputs from weekly team meetings and distribute updates to stakeholders.
Basic Requirements:
- Bachelor’s degree in Business Administration, Project Management, or a related field.
- 4 to 7 years of procurement experience, including both direct and indirect spend.
- Strong analytical background with proficiency in data management and analysis tools.
- Legal authorization to work in the United States indefinitely.
Required Experience:
- General procurement and supply chain experience.
- Google Suite: Google Sheets, Google Docs, Google Slides.
- Microsoft Office: Excel, Word, PowerPoint, Outlook.
- Tableau experience creating dashboards, reports, and data visualizations.
Preferred Skills:
- Coupa
- MTCM
- Agile ERP systems
- Oracle ERP systems
Preferred Certifications:
- PMP (Project Management Professional) certification is a plus.
- CAPM (Certified Associate in Project Management) certification is a plus.
Preferred Qualifications:
- Experience with international trade and global regulatory environments.
- Demonstrated ability to manage complex projects and cross-functional teams.
- Expertise in data visualization and advanced analytical modeling.
- Strong written and verbal communication skills.
Additional Preferred Experience:
- Experience working on federal contracts and familiarity with federal contract regulations is a strong plus.
Who We Are
SGF Global is an integrated talent solutions provider, offering staffing, recruitment, Employer of Record (EOR), nearshore, and consulting services across a wide range of industries in 35 countries. We’re a dynamic, people-first organization where fresh ideas are always welcome. Our culture is built on collaboration, innovation, and a genuine passion for helping people grow. At SGF Global, smiles are part of the dress code, and every voice matters.
Are you looking to join an organization where your ideas are valued, your growth is supported, and your work makes a global impact?
- Explore opportunities
- Grow your career
- Be part of something global
- Your future starts here.
Position: Project Management Analyst
Location: Cypress, CA (Hybrid)
Pay: $35 - $40/hour
Experience: Experience supporting project teams, program operations, or client service environments required.
Type: Contract
Schedule: Monday–Friday; Day Shift
Conde Group is seeking a Project Management Analyst to join a growing and dynamic team!
Job Description:
- Track project activities, milestones, and deliverables to support program execution.
- Maintain project trackers, documentation, and reporting tools.
- Manage project dashboards and ensure data accuracy and timely updates.
- Prepare and distribute daily and weekly project status reports.
- Monitor and manage the project email inbox, responding to inquiries and routing requests.
- Communicate with client employees and stakeholders regarding program activities and updates.
- Track project issues and coordinate follow-ups to maintain program visibility.
- Support project coordination efforts to ensure alignment with client expectations.
Position Requirements:
- Advanced proficiency with Microsoft Excel, PowerPoint, and Word.
- Strong organizational and time-management skills.
- Experience managing multiple tasks in a fast-paced, client-facing environment.
- Strong analytical and reporting skills.
- Clear written and verbal communication skills.
- Professional and service-oriented approach when working with stakeholders.
Conde Group is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Our client is seeking a Donor Relations to join their team in New York City. The organization is a nonprofit dedicated to making a positive impact in the community. Their mission is to empower individuals and foster sustainable change through innovative programs and strategic partnerships. They value collaboration, integrity, and inclusivity in their work culture.
Responsibilities
- Serve as the primary administrator of our Salesforce donor database, ensuring all records, gifts, and interactions are entered accurately and securely. Conduct regular audits, cleanups, and standardization to maintain high data integrity and compliance.
- Process and track donations from multiple sources (online platforms, mail, events, workplace giving, matching gifts), ensuring timely acknowledgments and complete documentation. Maintain organized, digitized donor files and clear gift-processing procedures.
- Generate routine and ad hoc reports and dashboards to support fundraising strategy, donor stewardship, and leadership decision-making. Prepare donor profiles, mailing lists, and event materials as needed.
- Maintain and update database and gift-processing manuals as systems evolve. Stay current on nonprofit data management best practices, Salesforce updates, and employer-supported professional development opportunities.
Qualifications
- Associate’s or bachelor’s degree from an accredited institution, or equivalent combination of education and relevant experience.
- At least 5 years in nonprofit development operations, fundraising administration, or donor database management.
- Strong experience with Salesforce (Certified), gift processing, reporting, and Microsoft Office (especially Excel).
- Ability to manage data integrity, generate reports, support fundraising campaigns, and maintain documentation.
- Detail-oriented, highly organized, discreet with confidential information, strong communicator, and able to work independently in a collaborative, mission-driven team.
**Our client can only work with W2 candidates at this time (US Citizen or Green Card Permanent Resident)**
Hybrid Details: 3 days/week onsite
Duration: 4 months to start
Position Summary:
Reporting to the Director, the Leadership Initiative (LI) Manager plays a strategic role in advancing the mission of the Initiative by overseeing program development, research activities, major initiatives, and communications. A key responsibility of this role is leading the planning and implementation of the LI’s 25th Anniversary, including multi-year programming, faculty engagement, historical documentation, and high-visibility convenings.
Responsibilities include:
- LI 25th Anniversary Project Management Lead the planning, development, and execution of the LI’s 25th Anniversary programming, including conferences, symposia, special exhibits, and faculty convenings.
- Manage complex, multi-stakeholder projects from conception to completion, ensuring alignment with LI priorities and strategic goals.
- Oversee timelines, vendor relationships, and communications associated with major projects.
- Provide day-to-day management and coordination for project teams, including assigning tasks, monitoring progress, and ensuring high- quality outputs.
- Develop visual and digital assets, including infographics, data visualizations, and research-related graphics.
Research Management & Content Development
- Partner with the LI Director and affiliated faculty to coordinate and support LI’s research initiatives and long-term research agenda.
- Oversee systems for tracking research activities, including content development pipelines, project deliverables, and documentation of intellectual outputs.
- Manage and update LI program content development reports, analyzing rating trends to inform curriculum and program recommendations.
- Maintain organized, accessible repositories of research materials, historical documents, data, and assets related to LI’s mission and 25th Anniversary initiatives.
- Support the development of reports, white papers, digital content, and other knowledge dissemination materials.
- Identify and explore a wide range of research questions aligned with faculty interests and LI’s intellectual strategy.
- Develop articles and practitioner-focused writing for outlets.
- Perform additional research- related duties as assigned.
Communications & Digital Presence
- Manage LI’s online and digital presence, including LinkedIn page, LI website content, updates, design oversight, and functionality monitoring.
- Draft and edit communication products such as webpages, newsletters, email campaigns, event materials, and social media content.
- Coordinate with the client and Executive Education Marketing & Communications and external vendors to ensure timely production of digital and print materials.
Administrative Support
- Manage administrative operations supporting LI programs, including program development, meeting coordination, and faculty support.
- Serve as a primary point of contact for faculty, students, executives-in-residence, alumni partners, and external organizations.
- Build and maintain relationships with units across the client (e.g., Baker Library, DRFD, Marketing & Communications, BiGS Initiatives) to support collaborative research and programming.
Basic Qualification
- BS/BA degree required, with 8+ years of proven ability to perform research, manage projects independently, and manage staff.
- Proficiency in Microsoft Office Suite; advanced Excel skills required.
- Proficiency with Qualtrics required, including survey creation, data management, and reporting dashboards.
- Strong attention to detail, sound judgment, and ability to handle confidential information.
- Demonstrated ability to work effectively with students, faculty, colleagues, external partners, and other stakeholders.
- Exceptional organizational skills, with the ability to manage multiple complex projects simultaneously.
- Strong written and verbal communication skills.
- Additional Qualifications and Skills
Master’s degree in a related field
**The hiring manager is looking for candidates with academic institution experience (required) and the ability to work effectively with a former dean of a college. Candidates should be less technical/clinical and more oriented toward academic program support. They must also be comfortable using AI tools (e.g., ChatGPT/Copilot) and confident in asking questions, clarifying expectations, and speaking up.
WHO WE ARE
Whether in your home, office or out in your community, the walls that surround you must be safe, structurally sound, and sustainable. It’s our job to make that happen.
We were created by act of Congress in 1974 to be the nation’s authoritative source of findings and recommendations that impact and improve the built environment for the American people. At the National Institute of Building Sciences (NIBS), we connect research, policy, and practical application to advance innovation in the built environment. Our mission is to create a safer, more resilient, and technologically advanced infrastructure that serves American communities and strengthens our nation’s future.
Building American Innovation isn’t just our tagline - it’s our commitment. We foster collaboration between government, industry, and academia to drive forward-thinking strategies for resilient communities. Because at NIBS, we don’t just build structures, we build solutions.
SUMMARY
We are looking for a proactive Senior Associate, Building Science Knowledge Systems, who will support and help manage projects that strengthen the National Institute of Building Sciences (NIBS) ability to assemble, store, and disseminate codes, standards, performance criteria, and best practices in the built environment. Our goal is to make knowledge easier to access and understand so that buildings are safer, more efficient, and more innovative. This role will own defined project workstreams and support multi-stakeholder projects to ensure alignment with client goals, scope, schedule, budget, and quality standards. The Senior Associate will coordinate with internal team members and subcontractors, contribute to clear communication and reporting, and help ensure effective knowledge transfer across the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Support planning, execution, monitoring, and closeout of assigned projects and workstreams with emphasis on building technology and innovation.
- Draft and maintain project workplans and schedules for assigned projects and workstreams.
- Support defining and documenting project scope, deliverables, KPIs, and success criteria; maintain trackers and dashboards for performance reporting.
- Support budget, schedule, and resource management for assigned projects; assist with Estimate to Complete (ETC), forecasting, and status reporting; flag variances and recommend corrective actions.
- Identify, track, and help mitigate tasks, project risks, and client relationship risks; escalate issues as needed.
- Support quality assurance activities to help ensure deliverables meet client expectations and internal standards.
- Coordinate day-to-day activities across cross-functional teams including architects, engineers, researchers, IT specialists, and subcontractors.
- Support client communications by preparing meeting materials, notes, and regular status updates; participate in client calls as needed.
- Support knowledge management practices: maintain project files, ensure accessibility of content, capture lessons learned, and contribute to continuous improvement.
- Support stakeholder engagement activities such as workshops, webinars, and technical meetings, including logistics, agendas, and follow-up.
- Monitor industry trends in digital codes & standards and AEC innovative solutions; share relevant insights and help apply best practices to project delivery.
- Surface resourcing, skill, and process gaps that may affect delivery and share recommendations with the project lead and senior leaders.
- Contribute to continuous improvement efforts by suggesting repeatable approaches, templates, and knowledge management practices; support change management activities as needed.
- Adhere to and support compliance with organizational standards, federal contracting norms, and relevant industry regulations.
- Self-manage workloads and proactively coordinate with supervisor and project lead on priorities, risks, and capacity.
- Support business development by contributing to proposal inputs, capturing client needs, and identifying organic growth opportunities through project-based relationships.
- Contribute to NIBS external presence by supporting presentations, drafting technical content, and participating in industry forums as appropriate.
SECURITY CLEARANCE
A security clearance is not required, however ability to be granted or to obtain at a minimum, an interim Secret security clearance during employment and then obtain and maintain a Secret security clearance throughout the period of employment, is strongly preferred.
SUPERVISORY RESPONSIBILITIES
This position does not have direct report responsibilities. The Senior Associate may provide task-level guidance to internal team members and contracted staff within assigned workstreams.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
The ideal candidate will possess a Bachelors degree in a STEM field, project management, or construction management, though a combination of equivalent education and professional experience will be considered. The position requires 1-3+ years of experience leading, supporting, or coordinating projects, with a preference for experience within the built environment. The successful candidate will demonstrate the ability to manage defined workstreams, track scope/schedule/budget inputs, and produce high-quality deliverables with appropriate guidance. Experience supporting federal government contracting and reporting requirements is preferred.
TECHNICAL AND OTHER SPECIALIZED SKILLS AND ABILITIES:
- Proficiency of project management methodologies (PMI, Agile, or equivalent).
- Proficiency with project management software, MS Office Suite, and project collaboration tools (e.g., SharePoint, Power BI).
- Conceptual understanding or better in processes, tools, and data standards required to deploy Artificial Intelligence for the built environment and blockchain for the built environment.
- Ability to digest client needs into actionable steps, document steps, update schedules, and coordinate and direct team members and subcontractors in completing work.
- Excellent written, verbal, and graphical communication skills.
- Strong collaboration, facilitation, and stakeholder management skills.
- Ability to thrive in a dynamic, collaborative, and fast-paced environment.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is required to walk and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and depth perception.
WORK ENVIRONMENT
NIBS is primarily a remote work environment. Position specific business needs will determine when individuals need to work in the office or on-site at a third party. For example, meetings with external and internal stakeholders can necessitate coming to the office. Staff can voluntarily choose to work in the office at any time. The physical demand of NIBS positions is typical of those in an office environment. Positions require frequent use of a computer to communicate both orally and in writing.
Estimated amount of travel, not including periodic trips to the office, is 5-10%.
BENEFITS
- NIBS offers a competitive salary and benefits package including fully paid health care premiums for medical, dental, and vision.
- Opportunity to work at the intersection of industry, government, and academia.
- Work alongside some of the most respected experts in the building sciences and technology fields, gaining insight into best practices across industry and government.
- Professional development and training opportunities.
HOW TO APPLY
If you feel you are a great fit for this role, please send your resume, cover letter, and salary requirement to today!