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Project Operations Manager

Hybrid (3 days in office, 2 days remote per week)

Candidate must be based in NYC or willing to relocate

OUR COMMUNITY

We’re CIVIC. Since 1999, we’ve led the way in cultural marketing, providing integrated solutions to top-tier brands including Ford, Audible, HBO Max, Verizon, Amazon Studios, The Stonewall Inn, NBCUniversal, Peacock, among many others. We are an Ad Age Small Agency Award winner (Gold) for 2024 & 2025. We are known for big ideas -- creating long-term brand platforms designed to impact culture, address the biggest societal issues, build loyalty, stimulate word of mouth and generate client revenue.

Our broad suite of integrated marketing services includes:

• Brand Strategy, Concept and Creative Development
• Live Event, Proprietary Brand Activations and Pro-Social Campaigns
• Content Development and Execution via Civic Studios
• PR/Media Relations and Social Media Marketing
• Executive and Internal Communications
• Growth Marketing and Partnership Development

At Civic, we believe business is the world’s most powerful platform for positive change. We believe our community can build bridges between companies and communities and we empower our employees to help amplify underrepresented voices. Our goal is to build a more inclusive and equitable future in tandem with our clients and partners.

THE ROLE

We’re looking for an organized Project Operations Manager with 6+ years of experience managing competing tasks and workflows, and working with people in different roles. In addition to a strong background, the ideal candidate possesses a positive attitude, thrives in a fast-paced environment and wants to be an integral part of keeping a growing creative team of designers and production partners organized and on track. They will report directly to the Director, Operations and partner with creative, account, production, and strategy personnel.

KEY RESPONSIBILITIES

Project Intake & Operational Workflow

• Organize and manage the project intake process for all incoming event initiatives.
• Oversee the project pipeline, ensuring clear visibility into upcoming work, timelines, and resource needs.
• Lead initial project intake and coordination with clients, ensuring all project requirements are clearly captured and documented.
• Establish and maintain project setup standards within project management platforms ( preferred), including timelines, task structures, and team assignments.
• Other tasks as assigned which could include deliverables for active projects if/when this project is awaiting client feedback and approvals.

Process Development & Optimization

• Develop, document, and continuously refine operational processes that support efficient project delivery across the organization.
• Create scalable workflow frameworks, documentation, and best practices to support a growing internal team and client base.
• Identify inefficiencies and proactively implement process improvements that streamline project execution and communication.
• Own and enforce standard operating procedures (SOPs) for project delivery, communication, and documentation.

Project Management Oversight

• Work alongside project managers and ensure consistent project management standards and execution across all initiatives.
• Provide guidance on project scoping, timelines, and budget considerations.
• Support resource planning and allocation across the creative and project teams.
• Ensure projects stay on schedule, within scope, and aligned with client expectations.

Cross-Team Coordination & Communication

• Build systems and frameworks that support collaboration across internal teams including creative and account management.
• Create and manage structured communication channels and shared documentation repositories.
• Develop and facilitate internal processes that improve clarity, accountability, and alignment across large teams.

Meeting Leadership & Documentation

• Develop structured meeting agendas and run project meetings with internal teams and clients.
• Capture and distribute clear documentation, action items, and next steps.
• Ensure teams remain aligned and accountable through effective meeting facilitation.

Knowledge Management & Documentation

• Build and maintain a highly organized, shareable repository of project documentation and resources.
• Develop training materials, guidelines, and onboarding resources to support new processes and ways of working.
• Lead internal process training and knowledge-sharing sessions to drive adoption across teams.

EXPERIENCE / REQUIREMENTS

• 6+ years of experience in an operations/project manager role. Agency experience or strong client services background preferred
• Live events/experiential activations experience strongly preferred
• Top-notch project and time management skills — excellent organization, communication, flexibility and a very strong attention to detail
• The ability to anticipate and effectively communicate and solve practical problems or issues
• Professional demeanor; ability to work well with people at all levels and ability to navigate relationships with internal and external creatives and partners
• Awareness of pre-production, production, and post-production processes for various types of creative projects
• Experience in experiential marketing
• Exceptional communication, writing and time-management skills
• Candidates should be motivated, enthusiastic, resourceful, trend-aware, hard working and have the ability to switch gears on the fly
• Proven success interacting with clients and accurately assessing client needs
• Strong Monday, and Google Suite skillset
• Bachelor’s degree

CIVIC COMMUNITY AND CULTURE BENEFITS:

• A positive, fun, supportive and diverse team environment, with opportunities for advancement and a commitment to staff development and growth
• Competitive salary and incentives
• Full benefits package including dental and vision, and retirement plan with employer match
• Best in class parental leave benefits
• Paid time off and encouragement to take time off for self-care
• Hybrid work schedule

Civic is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.

Base Salary: $100-125k

• 
  
• Competitive salary
  
• Dental insurance
  
• Flexible schedule
  
• Opportunity for advancement
  
• Vision insurance
  

• 
  
• Competitive Annual Salary
  
• Additional training/development opportunities
  

• 
  
• Lead the printing and production of client orders
  
• Inspect customer files, provide digital proofs, and make the graphics print-ready
  
• Operate and maintain large-format printers, laminators, and plotters
  
• Conduct inventory and procurement*
  • *The team can help with the actual ordering of materials, so long as you provide a list of what is needed
  
  
  
• Graphic design services (unless outsourced)
  
• Smaller graphic installations
  
• Unloading/unpacking deliveries to the studio
  
• Vehicle inspections and measurements; performing site surveys
  
• Packing, labeling, and shipping completed jobs; making deliveries
  
• Utilization of CoreBridge software for estimates/quotes
  

• 
  
• 1+ years of designing/working with vehicle graphics and templates
  
• Experience with large-format printers, laminators, plotters, and graphic and signage finishing
  
• Willing to train the right candidate
  

AMC Networks is home to many of the greatest stories and characters in TV and film and the premier destination for passionate and engaged fan communities around the world.

We create and curate celebrated series and films across distinct brands and make them available to audiences everywhere. Our portfolio includes targeted streaming services AMC+, Acorn TV, Shudder, Sundance Now, ALLBLK and HIDIVE; cable networks AMC, BBC AMERICA, Independent Film Company, Sundance TV and We TV; and film distribution labels Independent Film Company and RLJE Films. The company also operates AMC Studios, our in-house studio, production, and distribution operation behind acclaimed and fan-favorite originals including The Walking Dead Universe and the Anne Rice Immortal Universe, and AMC Networks International, our international programming business.

We are currently seeking a Planner, Media Sales to join our Pricing & Inventory and Direct Response team based in our New York, NY office.

• Create linear and digital media plans based on pricing and planning direction.
• Assist in pricing negotiations between the AMCN Pricing & Planning Team and the agency for all upfront and scatter buys.
• Maximize linear and digital revenue potential given marketplace and inventory conditions.
• Track individual deal delivery and proactively execute solutions for any liability or over-delivery.
• Oversee and assist in the execution of both on-air and digital marketing campaigns from the initial pitch stage to the final activation.
• Assist Pricing & Inventory as well as Commercial Revenue Sales teams in ad hoc projects and analyses.
• Work closely with Ad Ops/Comm Ops departments regarding the timing and execution and expected delivery of all on-air elements; that meet the log deadlines.
• Work with Sales and the client to resolve deal billing issues & discrepancies.
• Mentor & participate in the development of Sales Assistants.

• Bachelor's degree
• 2-3 years of relevant work experience
• 1.5 years of media experience required
• Well-organized and able to handle multiple tasks without losing the necessary attention to detail.
• Fostering teamwork
• Problem solver able to proactively address any concerns.
• Ability to communicate effectively between internal and external counterparts.
• Knowledge of media math (CPM, reweights, rating calculations)
• Ability to work with sales planning and C-post systems.
• Microsoft Office Suite
• Digital experience preferred but not required.

The base compensation for this position is $54,000-$60,000 commensurate with experience. AMC Networks additionally offers a comprehensive benefits package including Medical, Dental, Vision, Prescription Drug Coverage, 401k Plan, Wellness Program, Life Insurance, Tuition Reimbursement, Paid Time Off, Paid Parental Leave and Adoption Services, among other benefit plan options, subject to eligibility requirements. AMC Networks values the benefits achieved through in-office collaboration, but we provide our employees with the flexibility to work from home one day per week.

The Company is committed to a policy of nondiscrimination in its employment and personnel practices. Applicants are considered for all employment without regard to race, color, religious creed, religion, alienage, citizenship, gender, gender identity, national origin, ancestry, genetic predisposition or carrier status, age, marital status, familial status, military or veteran status, status as a victim of domestic violence, stalking or sexual assault, sexual orientation, disability or any other characteristic protected by federal, state or local law.

ESPN NEXT is the entry point for aspiring storytellers at ESPN.

We hire, train, and develop early-career talent working behind the scenes across studio, live events, digital, social, and emerging platforms.

Through structured training, content assignments, and ongoing development, we build a ready pipeline of talent for content roles across ESPN.As part of ESPN NEXT, you'll join a dynamic team of early-career professionals producing must-see content across ESPN's shows, live events, digital/social, and audio platforms.

Sports don't sleep, and neither does the adrenaline of live production.

Whether you're cutting highlights at dawn, gearing up for primetime, capturing the game-winner on a holiday, or identifying moments that will go viral on social, you'll be right in the middle of the action! If you thrive in a fast-paced environment where no two days are the same, this is your chance to be part of the team that brings sports storytelling to life 24/7.What is ESPN NEXT?Full-time Production Assistant role built for someone starting a career in sports media and content creation Begin your career at ESPN as a Production Assistant with eligibility for promotion to Content Associate.

Promotion eligibility 4 times per year – promotions based on performanceProduce content for countless ESPN live events, shows, and platformsPaired with a mentor to get you acclimated to ESPNOpportunity to enhance career through development offerings.Eligible to apply to the NEXT Accelerator, which identifies and elevates top-performing talent through individualized coaching, mentorship, and content opportunities.Responsibilities could include:
*(prior to any functions listed below, in-depth training is provided)Support production and content creation for domestic and global properties for all sports.Consistently share creative and innovative ideas to contribute to ESPN's multi-platform storytelling.Edit video & audio elements and research content for a variety of shows/networks.Run audio board loading playlists, log commercials, sales and promos for multi-platform broadcasts.Coordinate graphics for assigned studio telecasts and/or remote live events.Produce variety of elements: highlights, teases, opens, and montages for shows, live events and digital platforms.Assist with live events by gathering video and sponsorship elements for broadcasts.Qualifications: Will work nights, mornings, weekends, and holidaysConversational knowledge of multiple sports, especially sports heavily covered by ESPN (i.e.

NBA/WNBA, NFL, NHL, MLB, College Football and Basketball)Enthusiasm and passion for sports Ability to comfortably prepare and contribute ideasMust possess professional communication and organization skillsReact quickly and positively while staying composed under tight deadlines in fast-paced, high-pressure environmentsSelf-starting attitude and team-oriented work ethicPreferred Qualifications:Experience within a live sports, news, or entertainment environmentExperience with video editing software (i.e.

Adobe Premiere, Final Cut etc.)Awareness of ESPN content (i.e.

platforms, shows, events, etc.)Awareness of media trends (i.e.

social, digital, linear, etc.)Leadership experience in a professional role, organization, or extra-curricular endeavorRequired Education:High School Diploma or equivalentPreferred Education:Bachelor's Degree or equivalent work experienceAdditional Information: Will work nights, mornings, weekends, and holidays#ESPNMedia

ESPN NEXT is the entry point for aspiring storytellers at ESPN.

We hire, train, and develop early-career talent working behind the scenes across studio, live events, digital, social, and emerging platforms.

Through structured training, content assignments, and ongoing development, we build a ready pipeline of talent for content roles across ESPN.As part of ESPN NEXT, you'll join a dynamic team of early-career professionals producing must-see content across ESPN's shows, live events, digital/social, and audio platforms.

Sports don't sleep, and neither does the adrenaline of live production.

Whether you're cutting highlights at dawn, gearing up for primetime, capturing the game-winner on a holiday, or identifying moments that will go viral on social, you'll be right in the middle of the action! If you thrive in a fast-paced environment where no two days are the same, this is your chance to be part of the team that brings sports storytelling to life 24/7.This role will primarily support the ESPN Global Sports/Deportes team and therefore requires fluency in both spoken and written Spanish.What is ESPN NEXT?Full-time Production Assistant role built for someone starting a career in sports media and content creation Begin your career at ESPN as a Production Assistant with eligibility for promotion to Content Associate.

Promotion eligibility 4 times per year – promotions based on performanceProduce content for countless ESPN live events, shows, and platformsPaired with a mentor to get you acclimated to ESPNOpportunity to enhance career through development offerings.Eligible to apply to the NEXT Accelerator, which identifies and elevates top-performing talent through individualized coaching, mentorship, and content opportunities.Responsibilities could include:
*(prior to any functions listed below, in-depth training is provided)Support production and content creation for domestic and global properties for all sports.Consistently share creative and innovative ideas to contribute to ESPN's multi-platform storytelling.Edit video & audio elements and research content for a variety of shows/networks.Run audio board loading playlists, log commercials, sales and promos for multi-platform broadcasts.Coordinate graphics for assigned studio telecasts and/or remote live events.Produce variety of elements: highlights, teases, opens, and montages for shows, live events and digital platforms.Assist with live events by gathering video and sponsorship elements for broadcasts.Qualifications: Will work nights, mornings, weekends, and holidaysFluency in Spanish, with the ability to speak and write in both English and SpanishConversational knowledge of multiple major sports, with a focus on international soccer leagues.Conversational knowledge of multiple sports, especially sports heavily covered by ESPN (i.e.

NBA/WNBA, NFL, NHL, MLB, College Football and Basketball)Enthusiasm and passion for sports Ability to comfortably prepare and contribute ideasMust possess professional communication and organization skillsReact quickly and positively while staying composed under tight deadlines in fast-paced, high-pressure environmentsSelf-starting attitude and team-oriented work ethicPreferred Qualifications:Experience within a live sports, news, or entertainment environmentExperience with video editing software (i.e.

Adobe Premiere, Final Cut etc.)Awareness of ESPN content (i.e.

platforms, shows, events, etc.)Awareness of media trends (i.e.

social, digital, linear, etc.)Leadership experience in a professional role, organization, or extra-curricular endeavorRequired Education:High School Diploma or equivalent Preferred Education:Bachelor's Degree or equivalent work experienceAdditional Information: Will work nights, mornings, weekends, and holidays#ESPNMedia

BUILT TO CONNECT

Astec is a global, environmentally focused infrastructure and manufacturing company of asphalt road building and aggregate processing. Our mission is to design and build the most innovative products for the industries we serve. Leveraging innovative solutions and technologies, we serve customers all over the world.

ABOUT THE POSITION

Under general supervision of the Engineering Director/Manager, the job of the Hydraulic Design Engineer is responsible for design efforts from inception through production in new product development or existing product design.

The Hydraulic Design Engineer will work in collaboration with other engineers, cross-functional teams not limited to sales, manufacturing, purchasing, and service. They will develop conceptual and final design solutions manage and coordinate project activities, support existing product offerings, and perform testing or analysis of new and existing products to further Astec’s product line development goals.

This Hydraulic Design Engineer’s scope of work will focus on Hydraulically Controlled equipment such as track screening and crushing, mobile mining, portables, asphalt milling and paving, track and mobile and forestry, and stationary equipment.

The preferred work location is Yankton SD.

Deliverables and Responsibilities:

· Perform hydraulic design engineering as it relates to Astec product development and improvement projects.

· Effectively use 3-D CAD to model designs and use other engineering tools like Automation Studio to optimize solutions

· Create, check and maintain thorough engineering specifications and drawings

· Manage engineering changes per establish company procedures

· Interact with production personnel to define and solve manufacturing and/or design issues and implement cost reduction ideas with regards to the product

· Use root cause analysis and other problem-solving skills to determine opportunities to improve products and implement corrective actions.

· Responsible for achieving due dates and pre-defined requirements defined by management

· Be a technical resource as needed to support other departmental needs such as operations, quality, purchasing, service, et cetera

To be successful in this role, your experience and competencies are:

· Minimum of bachelor’s degree in Mechanical, Agriculture, Mechatronics, Industrial Engineering or related field

• · Minimum 5 years’ experience in equipment design and manufacturing (mechanical, structural, hydraulic and electrical/control system design)
• · Ability to work positively and productively both individually and with cross-functional teams, customers, and vendors.
• · Good organization and time-management skills with ability to adjust to sudden changes in project/priority and manage multiple tasks
• · Ability to exercise discretion and independent judgment on a customary and regular basis

· Effectively work with sketches, marked-up prints and verbal instructions to drive concept to solution

· Ability to independently create & validate hydraulic circuits using simulation software such as Automation Studio.

· Demonstrate technical and written skills to document ideas, designs and concepts

· Ability to create and maintain complex hydraulic schematics.

· Ability to interpret customer drawings, specification drawings, and other applicable specifications to determine requirement and/or feasibility of component

· Develop design concepts to meet required cost objectives including involvement with supply chain operations to provide technical information for the selection of components.

· Ability to develop and/or guide necessary computations such as load development, stress analysis, performance measurement, hydraulic circuit analysis, costing, etc. and interpret the results as necessary

· Ability to lead DFMEA’s.

· Researches industry standards to stay abreast of latest applicable requirements. Performs GAP analysis on standards.

• · Proficient with personal computing, Microsoft Office Suite, 3-D CAD software applications (SolidWorks preferred) and ERP systems (Oracle preferred)
• · Document assigned tasks as required

Travel Requirements: May be asked to travel to develop business relationships with customers, dealers, and suppliers as well as visit other sites to participate in special projects. Our Culture and Values

Employees that become part of Astec embody the values below throughout their work.

• · Continuous devotion to meeting the needs of our customers
• · Honesty and integrity in all aspects of business
• · Respect for all individuals
• · Preserving entrepreneurial spirit and innovation
• · Safety, quality and productivity as means to ensure success

WORK ENVIRONMENT

The Hydraulic Design Engineer will work in multiple environments including those listed below.

Office

While performing the duties of this job, the employee is regularly exposed to risk of injury in an office environment and occasionally a manufacturing shop plant environment. Duties include a typical office setting including extensive computer work, sitting or standing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Manufacturing Environment

Shop manufacturing environment exposures include exposure to moving mechanical parts, machinery, tools and equipment, vibration, fumes or airborne particles, motorized vehicles, welding and machining operations, outside weather conditions and exposure to the risk of electric shock. The employee may occasionally be exposed to varying levels of dirt, dust, toxic or caustic chemicals, very warm and/or very chilly temperatures. The noise level in the shop can be very loud at times consistent with an industrial assembly facility and may require hearing protection. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EQUAL OPPORTUNITY EMPLOYER

As an Equal Opportunity Employer, Astec does not discriminate on the basis of race, creed, color, religion, gender (sex), sexual orientation, gender identity, marital status, national origin, ancestry, age, disability, citizenship status, a person’s veteran status or any other characteristic protected by law or executive order.

*This role is not eligible for visa sponsorship now or in the future*

Application Developer

Work Location: Ramsey, NJ

Summary:

Seeking a Web Developer to design, build, test, and maintain software applications that support business operations and user needs. The role ensures the quality, performance, and ongoing effectiveness of applications, translating functional requirements into reliable code and updating systems to improve performance or add new features.

Responsibilities:

• Design, develop, and maintain software applications using the .NET framework and Microsoft Visual Studio, ensuring alignment with user and business requirements.
• Translate functional needs into working code, update applications for improved performance, and add new features as needed.
• Develop and maintain technical documentation, including operating manuals and sales information, and provide follow-up training when required.
• Independently develop, test, and implement new automation-specific technical solutions, and maintain existing product baseline software.
• Provide technical guidance and support to staff and customers, including troubleshooting and resolving complex automation issues.
• Lead or participate in project teams to deliver control system application code, execute software test protocols, and provide commissioning and validation support.
• Stay current with emerging industry standards and technologies, making recommendations to enhance automation systems and reduce costs.
• Travel up to 15% to customer sites for onsite service, system commissioning, and support as needed.

Qualifications:

• Bachelor’s degree in Engineering, Engineering Technology, Computer Science, or equivalent.
• Minimum of five (5) years of relevant experience in software development or automation.
• Valid driver’s license required.
• Experience with PLC, SCADA, reporting tools, and database software/hardware platforms; familiarity with platforms such as Rockwell, AVEVA, Microsoft SQL, PC, and thin client preferred.
• Programming experience using the .NET framework and Microsoft Visual Studio; experience with WPF (Windows Presentation Foundation) preferred.
• Strong knowledge of integrated automation, information systems, and network design for industrial process control, especially in regulated industries.
• Experience with Linux operating system configuration and command line instructions.
• Proficiency with Microsoft Windows OS system configuration and administration.
• Ability to independently develop, test, and roll out new technical solutions and maintain existing software products.
• Strong troubleshooting skills and ability to provide technical support and guidance.
• Awareness of cGMP procedures and practices and their impact on control system development and modifications.
• Willingness and ability to travel up to 15% for onsite service and commissioning support.

Executive Assistant & Sales Support

We're looking for someone organized, proactive, and ready to own the operational backbone that keeps a CEO and sales pipelines running smoothly.

At OWN Real Estate, we help over 100 families each year buy and sell homes across the Bay Area. We're a 20-agent team producing $200M+ annually, backed by 15 years of operating experience. We're also building Studio 1651, our in-house media agency, which means this role touches real estate operations, content production, and business development.

The Company

Own Real Estate has been a trusted name in real estate since 2004, known for delivering excellent service through a team of specialists who collaborate to achieve clients' buying, selling, and investment goals. We help over 100 families each year buy and sell homes across the Bay Area. We're a 20-agent team producing $200M+ annually, backed by 15 years of operating experience. We're also building Studio 1651, our in-house media agency, which means this role touches real estate operations, content production, and business development.

The Role

You'll work directly with our CEO across executive support, sales pipeline management, and operational coordination:

Executive Support & Communications (40%) — Manage CEO's professional calendar with strategic intent, ensuring high-priority activities get protected time. Triage and manage email inbox, drafting responses and flagging urgent items. Coordinate meetings with internal and external stakeholders including clients, vendors, partners, and professional networks. Handle travel arrangements, events, and special projects. Act as gatekeeper and first point of contact for CEO communications.

Sales Pipeline Support (30%) — Manage seller lead pipeline follow-up and conversion tracking. Ensure timely responses to inbound inquiries and coordinate listing consultations. Monitor pipeline health across seller leads, recruiting candidates, and commercial opportunities. Update CRM records, track metrics, and provide regular pipeline reports. Support business development initiatives with research, outreach coordination, and relationship management.

Operations & Team Coordination (30%) — Build and document efficient workflows and systems to enhance operations. Support recruiting and retention efforts to attract and retain top talent. Coordinate content creation for social media and newsletter campaigns. Manage relationships with vendors and service providers. Assist in scaling ancillary businesses like staging and cleaning services. Conduct regular reviews of key performance indicators to support informed decision-making. Act as connector within the team, fostering strong relationships and representing professional standards.

What You'll Do

Executive Support

• Manage CEO calendar with strategic prioritization (not just Tetris)
• Triage inbox and manage email communications—draft responses, flag urgencies, filter noise
• Coordinate internal and external meetings with proper prep and follow-up
• Handle scheduling conflicts and last-minute changes efficiently
• Prepare meeting agendas, materials, and post-meeting action items
• Manage travel logistics and special events
• Serve as professional gatekeeper for CEO's time and attention

Sales & Pipeline Management

• Monitor seller lead pipeline and ensure timely follow-up
• Coordinate listing consultation scheduling and confirmations
• Track recruiting candidate pipeline and interview coordination
• Update CRM with accurate records across all pipelines
• Generate weekly pipeline reports and conversion metrics
• Support outreach campaigns with personalized communications
• Identify stuck deals or dropped balls and flag for attention
• Coordinate between CEO, agents, and prospects to move opportunities forward

Operations & Content

• Build standard operating procedures and workflow documentation
• Support recruiting efforts with candidate communications and scheduling
• Coordinate social media content calendar and posting schedule
• Manage newsletter campaigns and audience engagement
• Maintain vendor relationships and service provider coordination
• Track KPIs across business units and prepare performance summaries
• Support special projects including ancillary business development
• Act as team liaison fostering internal communication and culture

What We're Looking For

Required:

• 3+ years experience as Executive Assistant, Operations Coordinator, or similar role
• Proven ability to manage complex calendars and prioritize competing demands
• Strong written and verbal communication skills with professional polish
• Experience managing CRM systems or sales pipelines
• Highly organized with excellent attention to detail and follow-through
• Self-directed and proactive—identifies what needs to happen without being told
• Comfortable with technology and learning new platforms quickly
• Discretion with confidential and sensitive information

Preferred:

• Experience in real estate, sales, or fast-paced entrepreneurial environment
• Familiarity with sales pipeline management and lead tracking
• Background supporting C-level executives or business owners
• Experience with marketing automation, social media management, or content coordination
• Project management skills across multiple concurrent initiatives
• Knowledge of Bay Area real estate market

Personal Attributes:

• Anticipates needs before being asked
• Thrives in organized chaos and shifting priorities
• Solutions-oriented with strong problem-solving instincts
• Comfortable saying no on behalf of CEO when appropriate
• High emotional intelligence and relationship management skills
• Team player who can also work independently
• Resourceful and adaptable with can-do attitude
• Professional representation of CEO and company brand

Details

• Full-time position, hybrid work environment (in-office and remote based on business needs)
• Primarily based in Northern San Mateo County (Millbrae/South San Francisco area)
• Occasional evening/weekend availability for events or urgent matters
• Salary: $85,000 - $120,000 depending on experience
• Health insurance and benefits package
• Professional development opportunities
• Real growth potential as the business scales

What We Offer

• Direct partnership with CEO in a high-growth business
• Visibility into strategic decisions and business operations
• Opportunity to build systems and processes that scale
• Collaborative team culture with room to make real impact
• Variety in day-to-day work across multiple business functions
• Clear growth path as responsibilities and business expand

If you're organized, proactive, and want to be the operational force multiplier that keeps a CEO and sales pipelines running at peak efficiency, we'd like to hear from you.

• To Apply: Send your resume and brief note about your executive support experience to

Crown Union is seeking a talented Sr. Graphic Designer to join our creative team on-site in Sun Valley, Idaho. Minutes from the ski lifts and mountain biking/hiking trails, this in-house role is ideal for a designer who thrives in a collaborative studio environment and wants to bring bold ideas to life across print, digital, and brand experiences. (**Remote candidates need not apply**)

About the Role

As part of our in-house creative team, you’ll work on exciting projects in both the outdoor market, and the corporate world. You’ll work closely with our Creative Director to design a wide array of materials in both digital and print. 

Responsibilities

• Design and produce print and digital materials that align with brand standards and strategy
• Support ongoing marketing campaigns, brand launches, and storytelling initiatives
• Collaborate cross-functionally with creative, marketing, and leadership teams
• Prepare files for production and ensure quality across all deliverables
• (Bonus) Contribute motion, video editing, or animation skills to digital projects

Qualifications

• 5+ years of professional design experience
• A very strong portfolio
• Extremely detail-oriented, organized, and able to manage multiple projects at once
• Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator required; After Effects or Premiere a plus)
• Strong understanding of layout, typography, and brand systems
• Experience with both print and digital production workflows
• Excellent communication and collaboration skills

What We Offer

• Opportunity to work with a dynamic, design-driven team
• A creative studio environment in one of the most inspiring mountain towns in the West
• Competitive compensation
• Room to grow with fast-evolving clients

• If you’re a hard working designer who loves bringing ideas to life we’d love to meet you.

About the Job:

Coordinator, Sync - Bilingual

Department: Synchronization

Location: Santa Monica, CA, Hybrid

Supervisory Responsibilities: None

Travel Required: 0-10%

About HYBE America

HYBE America is part of HYBE, a global leader at the intersection of music, entertainment, and technology. We represent some of the world’s most influential artists and continue to expand our creative and cultural impact across the Americas. At HYBE, we believe in the power of music and foster a culture built on Passion, Trust, and Autonomy.

Position Overview:

The Synchronization Coordinator is responsible for managing placement of our artists’ and songwriters’ music in various visual media productions. Your role will involve building and maintaining relationships with music supervisors, film and television studio music departments, advertising agencies, gaming companies and other industry professionals to secure sync placement opportunities for our catalog. You will liaise with our rights management team helping ensure that our artists' and songwriters’ music is properly represented and monetized in synchronization placements.

This is a full-time, hybrid role based in our Santa Monica, CA office.

Key Responsibilities:

• Identify and pursue synchronization opportunities for our catalog of music in films, television shows, commercials, video games, and other visual media productions.
• Build and maintain relationships with music supervisors, film and television producers, advertising agencies, and other industry professionals to secure placement opportunities.
• Coordinate the clearance process for music placements, including obtaining necessary permissions and rights clearances.
• Work closely with artists, songwriters, and internal teams to select appropriate music for synchronization opportunities and ensure that their creative vision is represented.
• Responsible for tracking all requests and quotes and report on synchronization placements, royalties, and revenue generated from licensing deals.
• Stay informed about industry trends, emerging opportunities, and changes in copyright law related to synchronization licensing.
• Collaborate with marketing and promotion teams to leverage synchronization placements for promotional purposes and enhance the visibility of our artists and catalog.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• At least 3 years of professional work experience in synchronization, music licensing, or related roles, preferably working with a record label or music publishing company.
• Familiarity with digital distribution platforms and streaming services.
• Established relationships within the entertainment industry, including music supervisors, producers, and creative directors.
• Experience with music supervision or music production for visual media productions.
• Strong negotiation skills and the ability to effectively communicate with clients and stakeholders.
• Knowledge of copyright law, publishing rights, and music licensing practices.
• Excellent organizational skills and attention to detail, with the ability to manage multiple projects simultaneously.
• Proficiency in music industry software and tools, such as music licensing databases and royalty tracking systems.
• High agility and adaptability to change.
• Must be able to maintain high confidentiality.
• Proficiency in Spanish

Don't match every skill listed? Almost nobody does! Think you're a good fit anyway? Please let us know.

Salary Range

The salary range for this job is $60,000 to $70,000. This is a good faith effort at the time of posting. This range is base salary only and does not include benefits and any other compensatory components of the role.

Why Join Us

At HYBE America, you’ll play a pivotal role in shaping the voice and reputation of one of the most dynamic and innovative companies in global entertainment. You’ll work with some of the world’s most exciting artists and help tell the stories that define culture. We back our passion for music with benefits that take care of you, so you can bring your best to the work that inspires millions.

Benefits

• Medical, dental, and vision insurance
• Company 401(k) match up to 5%
• Flexible paid time off
• FSA
• Life insurance
• Wellhub membership that gives you access to gyms and fitness studios
• Excellent parental leave policies

***HYBE America is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.***