Spectraforce Jobs in Usa

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• Day to Day:
  
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  • Looking for a product owner.
    
  • As a Product Owner for this team, they will be helping with release planning, working with developers and testers along with customers in our business units.
    
  
  
  
• Defines customer needs in technical and business contexts. Ensure the proposed technical and business solutions meet the customer's objectives for the work effort. Provide guidance with planning and prioritization of business analysis activities in support of large project and support efforts.
  
• 25% Elicit and document user requirements to meet a business objective. Identify and validate requirements and organize the information into a logical document using business analysis models that is understood by the customer and Information Systems.
  
• 20% Respond to questions and ensure understanding of why the business solution was chosen. Guide both technical and customer departments in the development of the systems
  
• 15% Ensure the accurate deployment of solutions through review of problem logs, assisting with test plans and test matrices, and other analysis activities
  
• 15% Validate the business need for solutions to business problems and process improvements.
  
• 10% Facilitate the transfer of knowledge about the "big picture" direction of the business units to others who support them.
  
• 10% Provide input on the business direction for system changes.
  
• 5% Mentor less experienced business systems analysts
  

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• Some type of Agile ALM like Agility or Jira
  
• Defect management tools
  
• Release Management tools
  
• In depth knowledge of writing User Stories w/ Acceptance Criteria
  

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• Visio, SQL, Insomnia
  
• Agile Certifications (e.g., CSPO, PMI-ACP)
  
• Experience with Secure Application Environments for understanding of authentication, authorization, and data privacy considerations.
  

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• Demonstrated expertise in the concepts of the supported business unit.
  
• Demonstrated knowledge of standard industry practices and procedures for the business unit.
  
• Able to communicate effectively with technical and non-technical audiences, including the ability to express complex technical and business concepts to all management levels, peers, and the business units.
  
• Able to influence and negotiate solutions to business problems.
  
• Strong teamwork and interpersonal skills. Understands how IT affects an organization and is able to link it to business processes.
  
• Excellent analytical and conceptual skills.
  
• Able to read and comment on test plans and test matrices, project plans, and scope and design documents.
  
• Has a conceptual understanding of project management techniques.
  

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• Purchase direct materials such as raw materials, electronic components, plastic tubing, labels, and other production-related supplies.
  
• Issue purchase orders (POs), review purchase requisitions, and monitor open orders until delivery is complete.
  
• Evaluate vendor quotes and services to identify optimal suppliers; participate in limited price negotiation as needed.
  
• Manage and update ERP system data including lead times, quantities, and supplier information (SAP preferred).
  
• Review and act on material constraints to support production schedules and inventory targets.
  
• Address invoice discrepancies and collaborate with Accounts Payable to ensure timely resolution.
  
• Participate in weekly status reviews of inventory levels and take corrective actions with suppliers as required.
  
• Communicate and coordinate effectively with cross functional groups including Planning, Operations, Quality, and Finance.
  
• Utilize MS Office applications (Excel, Word, Outlook) to prepare reports, and track orders.
  

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• Direct Buyer experience
  
• SAP/ERP experience
  
• Reliable / ability to execute tasks with minimal supervision
  
• Ability to lead and collaborate with cross-functional groups
  
• Proactive - ability to anticipate needs and take action accordingly
  

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• Design, develop, test, and deploy full-stack applications
  
• Build efficient and reusable front-end and back-end systems.
  
• Collaborate with product managers, designers, and other engineers to define and deliver new features.
  
• Develop APIs and microservices using modern frameworks and tools.
  
• Ensure application performance, security, and scalability.
  
• Maintain clear documentation and follow best practices in coding and design.
  
• Participate in code reviews, troubleshooting, and continuous improvement initiatives.
  

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• Programming Languages: Java, JavaScript, Python
  
• Frameworks & Tools: React, Angular, Node.js, Spring Boot, Spring Batch
  
• Databases: DynamoDB, DB2, Oracle, PostgreSQL
  
• Other Skills: RESTful API development, version control (Git), CI/CD,
  
• Cloud experience: AWS
  

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• Bachelor's degree in Computer Science, Information Technology, or related field (or equivalent experience).
  
• Proven experience in full-stack development (front-end and back-end).
  
• Strong understanding of software development life cycle (SDLC) and Agile methodologies.
  
• Excellent communication and teamwork skills.
  

Job Title: Administrative Assistant/Sales Reporting Admin

Location: Irvine, CA

Duration: 3 months

Overview

You will be working as an assistant to a Senior Business Support Specialist in Irvine, CA. Responsibilities include, but not limited to, answering telephone, typing, compiling meeting materials, photocopying, faxing, filing, and maintaining/ordering supplies.

Skill Required

Initiative

Flexibility

Organizational and time management

Excellent interpersonal/customer service and communication

Teamwork and collaboration, as well as the ability to work independently

A passion for building relationships

Ability to work across all levels of the organization

Work effectively in a fast paced environment

Maintain confidentiality of information

Attention to detail

Demonstrated ability to continuously learn

Proficient with Microsoft applications, including Word, PowerPoint, and Excel

Experience

One to three years of business experience is preferred.

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• Comprehensive understanding of applications/development, quality assurance and integration methodologies, concepts and facilities in a mainframe, midrange, and/or PC/LAN environment.
  
• Demonstrates a high level of technical proficiency in the areas of programming languages, platform capabilities, and methods of systems analysis and program design.
  
• Excellent analysis, decision-making, and problem solving skills.
  
• Demonstrates logical abstract thinking and assimilating/adhering to project goals and deadlines.
  
• Ability to communicate effectively verbally and in writing. Able to work well under pressure and as part of a team.
  
• Strong knowledge of interpersonal skills/team building. Familiar with project management concepts.
  
• Ability to assess requirements, alternatives, and risks/benefits for low- to high-impact projects.
  
• Pays attention to detail.
  
• Ability to establish and maintain effective working relationships with employees, clients, vendors etc.
  
• In-depth understanding of organizational functions, behavior, and inter-relationships.
  
• Comprehensive knowledge of relevant operating systems, programming languages, and development tools and their usage in the company.
  

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• COBOL, DB2, JCL and mainframe
  

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• Native CICS, IMS DB, Experience in Health Care/Insurance industries
  

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• 6 years-of application development, systems testing or other job related
  

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• Bachelor's degree-in Computer Science, Information Technology or other job related degree.
  

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• 4 years of job related work experience or 2 years of job related experience plus an associate's degree in Computer Science, Information Technology or other job related degree
  

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• Must have good verbal and written skills.
  
• Must be able to follow directions, adapt to changing requirements, and show initiative in learning and growing with the team.
  

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• Two-year technical degree or four-year non-technical degree
  
• At least 4 years of relevant experience in telecommunications design and construction industry
  
• Knowledge & application of telecommunications industry association (TIA) standards
  
• Knowledge & application of BICSI (Building Industry Consulting Services International) design practices
  
• Knowledge & application of NFPA 70 (NEC) and electrical design requirements
  
• Experience leading a telecommunications design team
  
• Knowledge of design and construction specifications
  
• Experience estimating and scheduling small to medium size projects
  

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• Associate degree
  
• At least 3 years of telecommunications design experience in semiconductor or data centers
  
• Project management experience
  
• Working knowledge of 3D BIM software (Revit)
  
• Knowledge and design experience with paging, intercom, and audio-visual systems
  
• Knowledge of control systems and network topology
  
• One or more of the following certifications: RCDD (Registered Communications
  
• Distribution Designer), DCDC (Data Center Design Consultant), OSP (Outside Plant), or RTPM (Registered Telecommunications Project Manager)
  

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• The Business Systems Analyst (BSA) will support client's enterprise Identity & Access Management (IAM) transformation. This includes:
  
• WIAM migration activities (metadata and certificate updating, coordination with client applications, etc)
  
• PingFederate to PingOne Advanced Identity Cloud (AIC) modernization
  
• Access governance improvements (who has access to what, and why)
  
• Cross?platform identity initiatives spanning Security Services
  
• This role bridges business needs and engineering delivery by ensuring work is clearly defined, well documented, properly tracked, and delivered with strong testing and governance.
  

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• SAML certificate lifecycle coordination
  
• SAML = Security Assertion Markup Language (a standard for single sign-on)
  
• Coordinating certificate rotation across multiple applications, environments, and vendors
  
• Tracking owners, dates, dependencies, and cut over steps in structured trackers (e.g., Excel)
  
• SAML connection migration planning and execution support
  
• Helping move Identity Provider (IdP) connections from legacy federation to modern platforms
  
• IdP = Identity Provider (system that authenticates users)
  
• Migration readiness and execution tracking
  
• Requirements capture, integration mapping, status reporting, and risk/dependency management
  
• Documentation at scale
  
• Maintaining living runbooks and migration guidance in Confluence
  
• Keeping Jira work items audit-ready with clear ownership and due dates
  

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• IAM Program & WIAM Migration Support
  
  
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  • Support engineering teams migrating PingFederate connections to PingOne Advanced Identity Cloud (AIC) and Microsoft Entra ID
    
  • Entra ID = Microsoft's cloud identity service (formerly Azure AD)
    
  • Track milestones and deliverables across workstreams, including:
    
  • Certificate updates and expirations
    
  • RBAC updates
    
  • RBAC = Role-Based Access Control (access is granted by role)
    
  • Compliance-driven tasks and evidence
    
  • Coordinate dependencies across multiple IAM workstreams to prevent bottlenecks
    
  • Conduct impact analysis of technology changes on business processes and IAM systems
    
  • Provide system and business process support across multiple IAM program engagements
    
  
  
  
• Business Analysis & Delivery Coordination
  
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  • Plan, elicit, capture, analyze, and validate requirements for IAM initiatives:
    
  • Business requirements (what is needed)
    
  • Functional requirements (what the solution must do)
    
  • Technical requirements (how it integrates and operates)
    
  • Document and assess current-state IAM processes, integrations, and access models
    
  • Maintain rigorous Jira notes including:
    
  • Ownership, due dates, constraints, risks, dependencies, and decisions
    
  • Maintain accurate, iterative Confluence documentation for all IAM projects
    
  • Assist with data models and interface specifications where needed for IAM systems
    
  • Log system and process changes using approved change management tools (e.g., FastTrack)
    
  • Ensure IAM changes are properly tested before deployment
    
  • Coordinate UAT and functional testing
    
  • UAT = User Acceptance Testing (business confirms the solution meets needs)
    
  
  
  
• Meeting & Stakeholder Management
  
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  • Facilitate discussions between engineering, security architecture, business stakeholders, and program leadership
    
  • Support collaborative system and data design sessions with users and technical teams
    
  • Coordinate meetings responsibly (e.g., avoid conflicts with Agile ceremonies)
    
  • Summarize meetings with clear action items and track accountability
    
  • Present complex IAM options and tradeoffs in a clear, decision-supporting way
    
  
  
  
• ???Quality, Documentation & Governance
  
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  • Ensure IAM changes and access-control updates are properly authorized by management
    
  • Handle confidential identity-related information professionally and securely
    
  • Support compliance needs, including IAM controls, audit readiness, and certificate expiration management
    
  • Ensure documentation is clear, complete, current, and aligned to corporate standards
    
  • Adhere to corporate policies, procedures, and IAM governance requirements
    
  
  
  

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• Core Experience (Required)
  
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  • Proven experience (1+ years) as an IT Business Analyst / Business Systems Analyst supporting complex corporate environments
    
  • Extensive experience with large scale migrations or updates across multiple organizations and third party vendors
    
  • Hands-on experience with IAM concepts and platforms, such as:
    
  • Federation and SSO
    
  • SSO = Single Sign-On (one login for multiple apps)
    
  • SAML and certificates
    
  • RBAC
    
  • Directory technologies (e.g., LDAP/AD concepts)
    
  • Strong understanding of SDLC and testing methods
    
  • SDLC = Systems Development Life Cycle (plan build test deploy support)
    
  • Demonstrated ability to manage and track multiple simultaneous workstreams with high attention to detail
    
  
  
  
• Technical & Analytical Skills (Required)
  
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  • Strong Excel skills for tracking plans, owners, timelines, and dependencies
    
  • Ability to review/analyze data sets and system outputs; familiarity with ODBC is a plus
    
  • ODBC = Open Database Connectivity (standard way to connect to databases)
    
  • Ability to produce process documentation that is structured and easy to follow
    
  • Strong experience with Scrum/Agile delivery tools (e.g., Jira and Confluence)
    
  
  
  
• Behavioral & Professional (Required)
  
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  • Strong stakeholder management and the ability to influence with data-driven reasoning
    
  • Highly organized multitasker with attention to detail
    
  • Energetic, engaging, and collaborative working style
    
  • Demonstrates professionalism and ethical conduct in all interactions
    
  
  
  
• Education / Background
  
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  • BA/BS in Business, Computer Science, or related field OR equivalent experience (e.g.,
    
  • 10+ years comparable experience)
    
  • Compliance familiarity (security, audit, access control) strongly preferred
    
  • Prior experience in Identity & Access Management, Security, or similar field
    
  
  
  

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• Required (Day 1 Readiness)
  
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  • Jira (work tracking, user stories, acceptance criteria)
    
  • Confluence (documentation, runbooks, migration guidance, decision logs)
    
  • Servicenow (ticketing and request flows)
    
  • Excel (tracking owners, dependencies, milestones, certificate rotations, cutover plans)
    
  • SAML / certificates (baseline understanding of certificate rotation impacts and coordination)
    
  • Working knowledge of at least one identity platform:
    
  • PingFederate (legacy federation) and/or
    
  • PingOne Advanced Identity Cloud (AIC) and/or
    
  • Microsoft Entra ID
    
  
  
  
• Nice to Have (Accelerators)
  
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  • Visio / Miro (process flows, integration diagrams)
    
  • Splunk familiarity or other log query experience
    
  • SharePoint (document management / collaboration)
    
  • Microsoft Project / Project Server (formal project plans and dependencies)
    
  • Change management tooling (e.g., FastTrack)
    
  • Scripting familiarity (e.g., Python) for light automation or data validation
    
  • eCommerce domain exposure (rare, but beneficial in some integration scenarios)
    
  
  
  

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• Preferred
  
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  • Security/IAM adjacent certification (any of the below are helpful)
    
  • CISSP
    
  • Security+ (baseline security knowledge)
    
  • Identity-focused training/certificates (Ping/Microsoft identity learning paths)
    
  
  
  
• Nice to Have
  
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  • CBAP / CCBA (IIBA Business Analysis certifications)
    
  • CBAP = Certified Business Analysis Professional
    
  • CCBA = Certification of Capability in Business Analysis
    
  • Agile certification (CSM, PSM, or equivalent)
    
  • CSM = Certified ScrumMaster
    
  • PSM = Professional Scrum Master
    
  • Cloud fundamentals (Azure fundamentals or similar)
    
  • Testing certifications (ISTQB or equivalent)
    
  • ISTQB = International Software Testing Qualifications Board
    
  
  
  

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• Bachelor's degree in science, healthcare, communications, or a related field, or equivalent work experience.
  
• Strong editorial and proofreading experience.
  
• Experience reviewing regulated content, preferably in pharmaceutical, healthcare, or medical environments.
  
• Exceptional attention to detail and quality control skills.
  
• Strong written and verbal communication skills.
  
• Ability to collaborate with cross-functional teams and external agencies.
  
• Comfort working within structured review and approval workflows.
  

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• Medical editing experience within pharmaceutical, biotech, healthcare, or medical communications environments.
  
• Knowledge of the AMA Style Guide.
  
• Experience reviewing promotional or marketing materials in regulated industries.
  
• Experience using Veeva Promomats or similar content approval systems.
  
• Familiarity with FDA advertising and promotional submission processes would be ideal.
  

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• Review and edit promotional, non-promotional, and internal materials to ensure accuracy, clarity, and consistency.
  
• Perform quality control checks on materials prior to routing them through the approval workflow.
  
• Ensure materials adhere to editorial standards, regulatory guidelines, and style conventions, including the AMA Style Guide when applicable.
  
• Identify necessary edits or revisions and clearly communicate feedback to stakeholders.
  
• Support regulatory and QC reviews during the approval process.
  

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• Coordinate the review and approval process for marketing and promotional materials.
  
• Maintain knowledge of approval routing processes and SOP requirements and ensure materials are routed appropriately.
  
• Facilitate PRC (Promotional Review Committee) meetings, including preparing agendas, documenting discussions, and capturing meeting outcomes.
  
• Support final approvals, re-approvals, and other review types as required.
  

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• Work closely with marketing teams, agencies, regulatory teams, and other stakeholders throughout the approval process.
  
• Communicate required edits, feedback, and changes clearly and efficiently.
  
• Partner with marketing operations teams to prioritize review workflows, especially during major campaign launches or label updates.
  

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• Manage workflows within Veeva Promomats or similar electronic review systems.
  
• Maintain user profiles, training access, and permissions for sponsors, agencies, and reviewers within the system.
  
• Serve as a point of contact for system maintenance and optimization in collaboration with vendors and IT teams.
  
• Assist with system validation activities related to workflow tools.
  

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• Support FDA Ad Promo submission processes, including preparation of Form 2253 and related documentation.
  
• Coordinate submission materials and collaborate with regulatory operations teams.
  
• Archive regulatory correspondence according to compliance guidelines.
  

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• Generate workflow and system metrics reports to support process improvements and compliance monitoring.
  
• Contribute to the development and updates of departmental procedures and work instructions.
  
• Develop and maintain training resources related to the review process and workflow tools.
  
• Train internal teams, agencies, and reviewers on editorial workflows and system usage.
  

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• Promotional and advertising content
  
• Marketing campaign materials
  
• Internal training decks and presentations
  
• Educational and informational materials
  
• Internal communications and resources used by internal teams
  

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• Pharmaceutical or biotech companies.
  
• Advertising Agencies supporting regulated healthcare clients.
  

Job Title: Phlebotomist III - Floater

Duration- 3+ months

Location- Nanuet NY 10954

Summary

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• The Patient Services Representative III Floater PSR III represents the face of our company to patients who come in, both as part of their health routine or for insights into life defining health decisions.
  
• The PSR III draws quality blood samples from patients and prepares those specimens for lab testing while following established practices and procedures.
  
• The PSR III has direct contact with patients and creates an atmosphere of trust and confidence while explaining procedures to patients and drawing blood specimens in a skillful, safe and accurate manner.
  
• The PSR III will demonstrate Leadership Behaviors while focusing on process excellence skills and sensitivity to confidentiality and accuracy to patient information.
  
• Successful applicants may be assigned to a doctors office, a patient service center or as business needs dictate.
  
• Under the direction of the area supervisor, perform daily activities accurately and on time.
  
• Maintain a safe and professional environment.
  
• Performs with confidence, both the forensic and clinical specimen collection and processing duties following established practices and procedures.
  
• Perform verification of patient demographic info initials including patient signature post venipuncture to verify tubes were labeled in their presence and that the name on the label is correct.
  
• Maintains required records and documentation.
  
• Demonstrates organizational commitment and promotes a positive image to patients, clients, employees and the public in general.
  

Job Requirements

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• Ability to provide quality, error free work in a fast paced environment. Ability to work independently with minimal onsite supervision.
  
• Excellent phlebotomy skills to include pediatric and geriatric.
  
• Flexible and available based on staffing needs, which includes weekends, holidays, on call and overtime.
  
• Committed to all Policies Procedures including Company dress code, Employee Health Safety, and Everyday Excellence Guiding Principles.
  
• Must be able to make decisions based on established procedures and exercise good judgment.
  
• Must have reliable transportation, valid driver license, and clean driving record, if applicable.
  
• Travel and flexible hours required to work multiple locations and required to cover at Patient Service CenterInOffice Phlebotomy locations with minimal notice.
  
• Capable of handling multiple priorities in a high volume setting.
  
• Must demonstrate Superior Customer Focus ability to communicate openly and transparently with peers, supervisors and patients ability to accelerate and embrace change and knowledge of our business.
  
• Training locations may vary based on trainer availability.
  

Required Education

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• High school diploma or equivalent.
  
• Medical training: medical assistant or paramedic training preferred.
  
• Phlebotomy certification preferred. Required in California, Nevada, and Washington.
  

Work Experience

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• Perform environmental monitoring of cleanrooms.
  
• Collect water samples according to schedule and ensure timely testing.
  
• Perform and review microbiological assays including:
  
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  • Gram Stain
    
  • Endotoxin
    
  • Sterility testing
    
  • Microbial identification
    
  • Bioburden testing
    
  • Plate reading
    
  
  
  
• Conduct utility monitoring for purified water systems and compressed gases.
  
• Perform data entry, trending analysis, and prepare reports or slides for management review.
  
• Assist with investigations related to Out-of-Specification (OOS) results and manage deviations related to microbiological procedures.
  
• Perform routine maintenance of laboratory equipment and lab areas.
  
• Review and approve final product release test results.
  
• Perform additional duties as assigned.
  

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• Associate Degree (AA) with 1+ year of experience in a Microbiology Lab or Environmental Monitoring, OR
  
• High School Diploma with 2+ years of experience in a Microbiology Lab or Environmental Monitoring.
  

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• Experience with microbiological techniques, including:
  
  
  • 
    
  • Environmental air monitoring
    
  • Water testing
    
  • Surface monitoring
    
  
  
  
• Experience with aseptic techniques and cleanroom operations.
  
• Ability to gown for entry into aseptic manufacturing areas and lift approximately 25 lbs.
  
• Knowledge of GMP, SOPs, and quality control processes in commercial manufacturing.
  
• Proficiency in MS Word, Excel, PowerPoint, and other computer applications.
  
• Strong interpersonal, verbal, and written communication skills.
  
• Ability to work in a fast-paced environment with minimal supervision and adapt to changing priorities.
  
• Flexibility to work overtime or adjust schedules as required.
  

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• Works on assignments that are semi-routine in nature where ability to recognize deviation from accepted practice is required. Basic level systems knowledge.
  
• Performs goods receipts against purchase orders or invoices, maintains records of received goods.
  
• Prepares, verifies and packages goods for shipment. Creates shipping documents for outgoing carriers. Fedex, UPS, DHL etc.
  
• Restocks supplies, delivers goods to offices.
  

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• Packing and shipping both domestic and international QSRs, verifying quantities, MCNs, and necessary paperwork, and processing everything in Precision.
  
• Handling India Sales Orders by processing them in Corp Oracle, creating all required documents, and ensuring their shipment.
  
• Running picks for customer sales orders, packing, and shipping them, and generating all necessary paperwork.
  
• Monitoring emails and the shipping list for sales orders.
  
• Managing and creating purchase orders for onsite crating services, overseeing the crating of equipment, and handling shipping and related documentation.
  
• Providing tracking information for outgoing shipments and monitoring the locations of delivered packages.
  
• Facilitating and managing prepaid orders and vendor prepaid freight shipments.
  
• Shipping and Receiving
  

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• Capturing information and drivers' logs for all incoming deliveries and pickups.
  
• Maintaining, filing, and storing paperwork properly.
  
• Receiving and verifying deliveries from SP carriers and freight forwarders, noting any damages, and processing received packages in BEARTRACKS before routing them to end users.
  
• Monitoring the customer pickup rack, clearing, and delivering items to the office as needed, and prompting recipients to collect packages timely.
  
• Processing incoming EAG deliveries, emailing recipients, and routing them accordingly.
  
• Coordinating with third-party vendors and contractors for incoming freight and SP deliveries, routing them as needed.
  
• Processing and receiving PO inventory and non-inventory orders, verifying quantities and MCNs, and routing them appropriately.
  
• Receiving QESR orders, verifying quantities and part numbers, and routing them accordingly.
  
• Working closely with buyers on receipt amendments, damaged goods, reversals, and mis-deliveries.
  
• Handling blind receipts for drop-shipped items and managing the storage and notification process for Hazmat room items.
  

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• Review and approve pending client requests to ensure proper authorizations and supporting documentation are in place and meet policy requirements.
  
• Coordinate and process team specific tasks as requested by the business.
  
• Perform quality reviews of other team members completed work and ensure data accuracy.
  
• Work across multiple systems and platforms.
  
• Interface with teams and businesses to resolve on-going issues and answer specific policy questions.
  
• Provide support and work on special projects as requested.
  
• Apply business judgment to identify unusual or suspicious activities and escalate issues as appropriate.
  
• Associate must understand and adhere to all policies and procedures including, but not limited to, quality, client service, information security, and compliance.
  

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• Bachelor's degree required.
  
• Minimum of 2 years of relevant professional experience.
  
• Proficiency in Microsoft Office, with a strong emphasis on Excel.
  

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• Candidate must be proactive, enthusiastic and team oriented.
  
• Strong client service orientation with prior work experience in a role handling client outreach.
  
• Ability to remain composed under pressure.
  
• Ability to adapt to new challenges and a fast-changing environment.
  
• Accuracy and attention to detail.
  
• Strong written and verbal communication skills.
  

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• Interviews: will be done in person
  
• Day to Day: Helping with the HR Process.
  
• Dress Code: Casual to Business Casual - jeans are ok,but not rips or holes. Closed to shoes.
  

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• Customer Service Skills - working with internal leaders
  
• Communication - written and verbal
  
• Detail Oriented
  

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• Executing transactional core HR processes (e.g. colleague onboarding process, assist colleagues with using HRIS, support safety initiatives, organizing filing, etc.)
  
• Supporting hiring managers and Talent Acquisition to support recruitment and staffing plans, supporting and maintaining an e-time system and payroll-related activities.
  
• Supporting HRBP to drive an inclusive and diverse culture.
  
• Administer programs to enhance employee engagement and satisfaction levels.
  

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• 3-5 Years of Experience
  
• Requirements include experience in Human Resources management preferred and/or an equivalent combination of related training and experience and a bachelor's degree with major or emphasis in Human Resources, Business Administration or a closely related field rare preferred.
  

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• Interviews: will be done in person
  
• Environment: the candidate will be working in an office in the warehouse. Steel Toe Composite shoes will be needed.
  

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• Supports warehouse receiving shift by handling all clerical duties associated with the receiving function.
  
• Compiles, copies, sorts, and files records of daily receiving and schedules.
  
• Checks communications from other shifts to ensure relevant information is passed on to receiving shift.
  
• Places short-dated product on hold in the system.
  
• Reviews receiving documents to identify date issues and obtains shelf-life approvals.
  
• Compiles information and completes various reports.
  
• Orders supplies, answers phone, responds to requests.
  
• Operates office machines, such as photocopiers, scanner, printer, and computer.
  
• Communicates with supervisors regarding any problems identified.
  
• Completes other warehouse clerical duties as assigned.
  

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• 1-3 Years of Experience
  
• Basic requirements include a high school diploma.
  
• The ability to read, write, and communicate in English.
  
• 1-year office experience and 1-years' experience in a warehouse environment.
  
• The ability to operate a computer and all Microsoft Office applications, including special proficiency with Excel. Typically reports to a manager or supervisor.
  

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• Reporting directly to the GM of Compute, the Executive Assistant role provides executive support in a one-on-one working relationship the Compute GM. The Executive Assistant must be creative, solutions oriented, resourceful and enjoy working within a fast-paced, global environment.
  
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, strong attention to details and demonstrated ability to maintain a realistic balance among multiple priorities.
  

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Provide sophisticated calendar management for Compute GM. Prioritize inquiries and requests while troubleshooting conflicts focused on external engagements including customer meetings, conferences and high-profile external meetings; make judgements based on priorities. Ability to rapidly address last minute changes to schedules and ensure stakeholders are kept abreast.

* Manage travel schedule. Ability to book and manage complex domestic and international travel on both commercial and private airplanes. Complete a broad variety of administrative tasks which could include: maintaining contact lists, completing expense reports, and general administrative responsibilities.

* Serve as a point of contact for internal and external constituencies on all matters pertaining to the Compute GM, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising strong judgement to reflect GM's style and organization policy.

* Partner closely with the Compute GM's Chief of Staff to align on priorities, flag risks, and adjust plans. Provides administrative support to the Chief of Staff related to calendar management and travel.

* Demonstrates a proactive interest in understanding the business to effectively support strategic initiatives and ensure seamless execution of administrative responsibilities.

* Serves as lead Executive Assistant for Compute, coordinating with Compute's other admin to ensure aligned support needs, implementation of best practices, tools, trainings and overall operational efficiency to support the business.

* Partner and maintain strong working relationships with C-Suite and other department exec admins

* Other projects/duties as assigned for the overall benefit of the organization such as the organization SharePoint site and planning on-site and off-site team events.

KEY COMPETENCIES:

* Integrity: Demonstrated leadership to maintain credibility, trust, and support with the Executive Team.

* Communication: Able to interact with people of all levels in a confident, professional manner.

* Agility: Ability to think outside of the box with a sense of urgency.

* Resilience: Sustainability and resilience under pressure.

Responsive & Collaborative: Ability to collaborate effectively with executive leaders in the company and with other executive admins. Proactive in work style and responsiveness in support of the executive leader and team needs.

* Detail-Oriented: Detail-oriented with a strong focus on accuracy across calendaring, expense reports, and travel planning, while anticipating executive needs and proactively resolving issues to ensure seamless support.

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• Assists the department leadership with creation and publishing of departmental metrics, policies, and other guidelines.
  
• Administers division SharePoint sites and updates content for division users.
  
• Manages calendaring activities for the Director(s) and Managing Director(s), coordinating, scheduling requests from internal customers, including senior executives and vendors, as well as arranging meeting locations, equipment, and catering needs for on-site and/or off-site meetings.
  
• Manages new employee onboarding processes to ensure appropriate accommodations, badging, tools, and other resources are available to maximize the new employee experience and efficiency.
  
• Coordinates the Uniform needs for Stores personnel.
  
• Coordinates vendor invoice processing and coordination with AP to ensure prompt and timely payment of supplier invoices.
  
• Coordinates office supplies for assigned departments.
  
• Coordinates division and departmental recognition programs and assists with employee engagement activities.
  
• Performs other duties as assigned.