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Join Canvas Forum: Investment Real Estate Sales Agent
Are you ready to take your real estate career to the next level? At Canvas Forum, we're revolutionizing the investment real estate market by connecting buyers and sellers with unmatched efficiency and expertise. Our mission is to transform a fragmented industry into a seamless experience for everyone involved.
Why Canvas Forum?
Accelerate Your Career : Close more deals in your first three months than most agents do in an entire year.
Dynamic Team Environment : Join a team where collaboration and shared success are our core values. We achieve greatness together—no lone wolves here!
Unlimited Growth Potential : Whether you aim to lead your own team or build a personal investment portfolio, we’ll support your ambitions.
Endless Opportunities : Access to cutting-edge tools, extensive training, and uncapped income potential.
What You'll Be Doing
Build & Expand Your Network : Connect with local investors and grow your database, pairing them with our exclusive property listings.
Client Engagement : Maintain regular communication with investors to understand their goals, provide updates on inventory, and address any inquiries swiftly.
Collaborate & Innovate : Work closely with our team to stay informed about property availability and industry trends.
Organize & Track : Keep accurate records of transactions and client interactions using our CRM systems and other tools.
What We Need From You
Active Tennessee Real Estate License (or ability to obtain one before starting).
Full-Time Commitment : Be ready to dive into a fast-paced environment and grow your career.
Coachability & Enthusiasm : Be eager to learn, adapt, and thrive in a dynamic setting.
Additional Perks
No Desk or Brokerage Fees
Comprehensive CRM System
Brokerage-Provided E&O Insurance
Expert Guidance & Resources
100% Commission-Based Structure with Bonus Opportunities
****Realtor dues and MLS fees will be the responsibility of the agent due to IRS 1099 laws, but the brokerage DOES NOT charge the agent any fees, such as desk fees.****
Ready to break into the investment real estate industry and skyrocket your career? Reach out to us and join our dynamic, passionate team at Canvas Forum. Your future starts here!
What Makes This Role Exceptional
This is far more than standard executive support—it’s strategic partnership at the highest level. As the Executive Assistant to the CEO of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO’s vision, anticipate operational needs, and be the force multiplier ensuring seamless execution—both strategically and tactically.
Key Responsibilities
- Strategic & Tactical Execution: Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO’s overarching goals.
- Proactive Anticipation: Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do.
- Dynamic Coordination & Filtering: Manage a complex calendar and communications flow with discretion, clarity, and precision.
- Executive Travel Orchestration: Oversee every tier of travel logistics—from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips.
- Event & Off-Site Leadership: Plan and coordinate high-level events, retreats, or personal gatherings—either solo or in partnership with event teams.
- Project Overflow Management: Take ownership of the CEO’s overflow tasks—delivering both routine and strategic outcomes.
- Personal & Household Logistics: Seamlessly shift between executive-level responsibilities and personal support—whether that’s preparing a briefing, arranging a meal, or booking a flight.
- Operational Agility: Adapt effortlessly—executing both polished presentations and granular operational details as needs shift.
Core Skills & Proficiencies
Hard Skills
- Advanced user of PowerPoint, Word, Outlook—comfortable supporting high-stakes presentations and communications
- Highly proficient in Excel for reports and data management, without needing complex macros
- Skilled with Zoom, Microsoft Teams, WebEx—confidently managing executive communications, town halls, and board sessions
- Tech fluent on both Mac and PC, with practical troubleshooting abilities
- Experienced with expense systems like Concur (or equivalents)
- Familiar with collaboration platforms: SharePoint, OneDrive, etc.
- Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed
- Quick to master new technologies and internal systems
- Prior exposure to supporting Board of Directors is highly valuable
Soft Skills
- Exceptional emotional intelligence—empathy, self-awareness, and interpersonal finesse—critical for executive dynamics
- Meticulous attention to detail—anticipating errors before they surface
- Masterful communication—you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority
- Strategic problem-solving—steady, creative, and proactive in navigating complex challenges
- Agile and resilient under pressure—fluidly pivoting as priorities shift
- Effective research and networking—you know who to ask or where to look to get things done
- Deep professional discretion—trusted with sensitive and confidential matters
- "Always on" mindset—resourceful, solution-obsessed, driven to deliver with creativity and grace
- Relationship builder with a strong internal and external network—knowing how to connect and grow influence from day one
Ideal Candidate Profile
- Bachelor’s degree or higher
- Minimum of 8 years supporting a C-Suite executive—CEO or President preferred—in high-trust, dynamic environments
- A Career Executive Assistant—this is your calling, not a launchpad for something else
Why Elite Candidates Will Be Drawn to This Role
- A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting
- Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations
- A uniquely varied role spanning vision alignment, executive coherency, and personal support—offering deep professional reward and influence
COMPANY OVERVIEW
SESCO is a rapidly growing U.S. distributor of cement and construction materials and operates within a diversified international group of companies generating approximately $3 billion in annual revenue. Cement distribution plays a critical role in supporting U.S. infrastructure, commercial development, and manufacturing supply chains. SESCO is actively expanding its distribution network through new terminals, satellite locations, and strategic partnerships while evaluating opportunities for organic growth and acquisitions to strengthen its national footprint. The company operates with a lean leadership structure that provides team members direct exposure to senior decision makers and meaningful involvement in strategic initiatives.
FINANCIAL ANALYST
Reports To: CEO
Location: Houston, TX
Position Summary
The Financial Analyst will play a key role in supporting the organization’s strategic growth initiatives by conducting detailed financial analysis, building economic models, evaluating market dynamics, and preparing executive-level presentations. This role requires strong analytical capabilities, financial modeling expertise, and the ability to synthesize complex information into actionable insights. The ideal candidate brings 2–5 years of financial, strategic planning, or corporate development experience and thrives in a fast‑paced, high‑visibility environment.
Key Responsibilities
Strategic Growth Planning & Analysis
- Analyze, summarize, and validate strategic growth plans, including market opportunities, business cases, and long‑term financial impacts.
- Build detailed economic models to evaluate strategic growth initiatives, supply and demand dynamics, acquisitions, and new ventures.
- Develop clear, compelling presentations to communicate growth recommendations to senior leadership.
- Contribute to special projects focused on improving financial processes, reporting, and operational performance
Market & Competitive Intelligence
- Research, compile, and synthesize key market intelligence, industry trends, and third‑party studies.
- Evaluate supply and demand trends for existing and emerging markets.
- Conduct competitor analysis, including benchmarking financial, operational, and strategic performance metrics.
Acquisition Support
- Support acquisition due diligence activities with financial modeling, valuation support, market sizing, and operational analyses.
- Assist with preparation of materials for investment evaluations and decision‑making meetings.
Operational & Ad Hoc Support
- Perform ad hoc financial analysis and reporting as requested to support cross‑functional initiatives and leadership inquiries.
Key Competencies
- Strong ability to interpret data, validate assumptions, and extract meaningful insights.
- Proficiency in building and maintaining financial models with strong Excel skills.
- Understanding of market dynamics, competitive landscapes, and strategic growth drivers.
- Ability to create clear, concise presentations and translate complex analysis for leadership.
- Effective working style with cross‑functional partners and strong interpersonal skills.
- Ability to prioritize multiple projects and deliver high‑quality work under tight deadlines.
- Comfortable working with ambiguity and adjusting to evolving business needs.
Qualifications
- Bachelor’s degree in Finance, Economics, Business, or related field; MBA or advanced degree a plus.
- 2–5 years of relevant financial analysis, corporate finance, or strategic planning experience.
- Strong financial modeling and analytical skills, with proficiency in Excel and experience with financial systems or BI tools.
- Excellent written, verbal, and presentation communication skills.
- Ability to manage multiple projects, work independently, and meet deadlines in a fast‑paced environment.
- Strong attention to detail and ability to synthesize complex information into clear conclusions.
- Advanced proficiency in Microsoft Excel and financial modeling.
- Knowledge of labor-based cost models, vendor management, and service contract economics
Note: The above job description is intended to outline the general nature and level of work performed by individuals assigned to the position. It is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add or remove duties as necessary to meet business needs.
Sesco Cement is an equal opportunity, affirmative action employer providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.
Sesco Cement is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and either need assistance applying online or need to request an accommodation during the interview process, email Human Resources at
VENTEON and HARVARD RESOURCE SOLUTIONS are hiring a Executive Assistant to provide direct support for the CEO of a large start- up company. This is a critical individual contributor role interfacing with the high-level executives at the company. Position requires exceptional judgement, professionalism, and the ability to operate with discretion in a highly dynamic, fast paced environment. The ideal candidate blends world-class executive administrative support with strong project management capability, working seamlessly with
C-Suite leaders, investors, board members, and cross functional teams. Role is responsible for ensuring CEO’s time, priorities, workflows, and communications are optimized for maximum impact while also leading select projects that advance organizational effectiveness.
POSITION TYPE: Fulltime, onsite position with regular overtime, weeknight, and weekend work expected on a regular basis.
PAY: Commensurate with years of experience, executive capability, and technical software competence. Salary range: $100,000 -$120,000 plus annual bonus, stock options, PTO, and Benefits package.
REQUIREMENTS of the Executive Assistant:
- 10+ years in executive support roles, with at least 5 years’ experience supporting a CEO or C‑suite executive strongly preferred. Background in high‑growth, fast‑paced, technology or manufacturing environments or start-up company.Strong critical thinking, decision‑making, and problem‑solving skills in a dynamic environment with the ability to anticipate needs, propose solutions proactively, and resolve issues independently.
- Exceptional organizational, prioritization, and time‑management skills; proven ability to manage multiple concurrent workstreams with precision.
- Demonstrated ability to work autonomously while building collaborative relationships across teams.
- Excellent written and verbal communication skills, with the ability to produce executive‑ready content and tailor messaging to diverse audiences.
- High degree of discretion, integrity, and professionalism in handling confidential information.
- Comfort operating in ambiguity and adapting quickly as priorities shift in a startup environment.
Technical Skills
- Strong proficiency with AI, productivity, and collaboration tools (e.g., Smartsheet work management and automation platform, ChatGPT, Canva, AI, Amazon Narratives, Power BI, and SharePoint) is required.
- Experience in leveraging AI tools to bring efficiency by automating administrative tasks, streamlining communication, summarizing information, and providing actionable insights.
- Ability and curiosity to learn and navigate modern technologies, systems, and internal tools quickly.
- Experience supporting virtual meeting management tools and executive communication platforms.
Personal Attributes
- Highly agile, resourceful, and solutions‑oriented.
- Calm under pressure with strong emotional intelligence and executive presence.
- Customer‑service mindset with a bias for action and continuous improvement.
- Keen attention to detail paired with the ability to see the bigger picture.
DUTIES of the Executive Assistant
Provide Executive Support
- Manage complex, dynamic calendars across multiple time zones, including strategic time blocking, meeting prioritization, and proactive conflict resolution.
- Coordinate and execute executive meetings, offsites, board engagements, and internal/external events, including all associated travel, logistics, agendas, materials, and briefing documents.
- Prepare, edit, and distribute meeting agendas, notes, summaries, and executive-level communications.
- Track deadlines and deliverables for CEO-related projects.
- Draft and refine presentations, reports, and documents for multiple audiences, including board members, investors, and senior leadership.
- Serve as a trusted liaison between the CEO and internal/external stakeholders, ensuring timely follow‑up, strong alignment, and consistent communication flow.
- Screen and prioritize incoming communications, requests, and issues, escalating or resolving independently when appropriate.
- Maintain strict confidentiality with sensitive business information, personnel matters, and strategic initiatives.
- Unlock additional time for the CEO to focus on high-impact strategic responsibilities by proactively managing administrative tasks and anticipating needs.
- Expected to be consistently available and responsive, providing whatever support is required—whether administrative, logistical, or strategic—to ensure the CEO can operate effectively and focus on high-priority responsibilities.
If you are a high performer and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to
We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you may not be a fit for this position.
At Venteon and Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Accounting & Finance, Engineering, and IT talent in the industry today.
Role Overview
We are looking for a hands-on ERP professional to act as the bridge between business operations and the Microsoft Dynamics 365 Business Central (D365 BC) system. This role focuses on optimizing system usage, supporting end users, and enhancing overall ERP functionality.
What You’ll Do
- Act as the key point of contact connecting business stakeholders with the D365 BC platform
- Independently investigate, troubleshoot, and resolve system issues and user-reported tickets
- Support ongoing ERP improvements and contribute to post-implementation enhancement phases
- Work closely with internal IT teams and third-party vendors to implement system upgrades and fixes
- Analyze current workflows and identify opportunities to streamline and automate processes
- Gather and translate business requirements into system-related solutions
- Create and maintain documentation including SOPs, training materials, and user guides
- Conduct system testing, validation, and troubleshooting for updates, patches, and new features
- Develop and maintain dashboards, reports, and automated workflows
- Monitor system performance and communicate updates, risks, and improvements to stakeholders
- Provide training and continuous support to drive effective system adoption across teams
What We’re Looking For
- At least 3 years of hands-on experience working with Microsoft Dynamics 365 Business Central
- Strong functional knowledge across key modules such as Finance, Inventory, Supply Chain, and Operations
- Experience working with:
- System integrations and APIs
- Data management processes
- SQL Server and RDLC reporting
- Proven ability to diagnose and resolve ERP-related issues in a post-go-live environment
- Strong analytical mindset with effective problem-solving capabilities
- Excellent communication skills with the ability to interact with both technical and business users
- Ability to manage multiple tasks and priorities in a dynamic work environment
Introduction:
We are a Privately-Owned Solar Services firm, focusing exclusively on the development of industry-leading solutions. We develop, design, and sell new products that are highly efficient and custom installation solutions that enhance the overall adoption of solar.
The Purchasing Coordinator I supports company-wide purchasing activities, ensuring timely, accurate, and cost‑effective procurement of materials used in solar racking and project execution. This role manages day‑to‑day purchasing, vendor communication, PO creation, and system updates in Microsoft Business Central and Dynamics CRM. The position ensures operational efficiency through accurate data, vendor coordination, and proactive tracking of material deliveries.
Key Responsibilities:
Purchasing & Materials Coordination
- Review Bills of Materials (BOMs) and create jobs in Business Central with accurate quantities and requirements.
- Prepare and issue purchase orders; verify pricing, quantities, terms, and item specifications.
- Track purchase orders and delivery schedules; confirm materials meet specifications upon receipt.
- Perform buying duties for standard materials and repeat‑purchase items.
- Maintain purchasing files, job status reports, inventory counts, and price lists.
Vendor & Supplier Interaction
- Request quotes (RFQs), clarify scope, and confirm availability and lead times.
- Compare prices, specifications, and delivery terms to determine best value.
- Resolve delivery issues such as shortages, late shipments, or quality discrepancies.
- Maintain a strong communication trail with vendors for accountability and traceability.
Systems & Data Management
- Input and maintain procurement data in Microsoft Business Central (BC) and Dynamics CRM.
- Verify supplier invoices against POs; coordinate with Accounting for discrepancies.
- Support internal audits and compliance requirements related to purchasing.
Inventory & Logistics Support
- Assess inventory levels; initiate orders when stock is low or insufficient for upcoming projects.
- Support inventory transfers, cycle counts, and ensure proper documentation.
- Coordinate with Warehouse and Project Coordination teams to align delivery timing with site needs.
Process Improvement & Cross‑Functional Support
- Recommend improvements to procurement procedures to improve efficiency.
- Respond to inquiries related to order status, changes, or cancellations.
- Collaborate with Operations, Project Coordination, Engineering, and Tech Support.
Qualifications:
- Associate degree preferred.
- 2+ years of procurement, supply chain, logistics, or project coordination experience.
- Solar, construction, or manufacturing industry experience preferred.
- Strong MS Office and ERP/CRM experience (MS Dynamics 365/Business Central preferred).
- Organized, detail‑oriented, proactive, and strong communicator.
Our Core Values:
We want a problem solver to interact ambitiously with our business and not just accomplish a task.
The ideal individual will align well with our Core Values:
o Trust
o Excellence
o Accountability
o Collaboration
o Service
o Innovation
** We will only consider applicants who are currently residing in South Florida**
About MMG
MMG Equity Partners is a Miami-based, family-led real estate investment and development platform with a portfolio of retail shopping centers across South Florida. Beyond the real estate business, MMG operates a private family office that manages investments, insurance, and financial reporting across multiple entities and family members. MMG separately owns Tamarack Resort in Idaho. We are a flat, fast-moving organization where you will work directly with principals — not layers of management.
This is a ground-floor role. We are building the function from scratch. The right person will define what AI means at MMG, then build it.
The Role
The Director of AI Initiatives & Adoption is responsible for identifying, implementing, and managing AI tools and systems that meaningfully improve how MMG operates across real estate and family office functions. Every project you take on must connect to a business outcome — faster decisions, better data, more deals, reduced overhead.
You will own four things: identifying where AI creates real value at MMG, building or procuring the tools to capture that value, driving adoption across the team and continuously improving how those tools are used, and ensuring the systems are secure and maintainable. Implementation without adoption is not success.
- Reports to Managing Director
- Direct reports - contractors and freelancers as needed
- Current IT Enviroment - outsourced IT for network support
Current Tech Stack (what you are walking into)
You need to understand these systems deeply. Part of your job is figuring out how to connect them and leverage AI to make us more productive/competitive
What you will work on
Below are four areas where we believe AI creates the nearest near-term value at MMG. You first job is to work with the leaders in each area to assess each, prioritize, and build a 6-month roadmap. In addition to the below, the right individual will identify a myriad of other AI use cases to add value and reduce repetitive tasks.
- Leasing and Tenant Prospecting
MMG owns retail shopping centers and is responsible for filling vacancies with the right tenants – while we work with third party leasing firms, we wish to supplement their efforts by generating direct leads.
- Design and build AI scraping tools to compile databases of South Florida retailers and service businesses for targeted uses
- Build a tool to identify prospective uses/tenants: given a vacancy (size, location, co-tenancy, demographics), which business types and specific operators are the best candidates?
- Design and build AI-assisted leasing outreach workflow: targeted uses identified for vacancies → database queried → outreach drafted and sent → responses tracked in Dynamics (or other CRM)
- Activate Microsoft Dynamics (or other) as the CRM for online leasing
- Identify tools or workflows to monitor existing tenant health (sales reporting, foot traffic, business review signals) to get ahead of vacancies before they happen
- Identify and implement AI-assisted lease abstracting tool to best fit our environment
2. Real Estate Acquisitions
MMG evaluates potential acquisitions across South Florida. Today this process is manual and dependent on individual knowledge. AI can accelerate every stage.
- Design and build AI scraping tools to compile databases of South Florida real estate owners
- Build an AI-assisted underwriting workflow that pulls property data, comps, and market context into a structured analysis template
- Identify AI tools for market intelligence — rent growth trends, cap rate movements, retail category performance by submarket
- Evaluate AI-powered deal sourcing tools (e.g. CoStar integrations, off-market sourcing platforms
3. Private Family Office
MMG's family office manages investments, insurance, and financial reporting for family members. This is a sensitive area requiring strict data governance — but it also has high-value AI applications.
- Addepar AI integration: explore ways to use AI to generate plain-language investment performance summaries and financial reports from Addepar data, reducing manual reporting time
- Insurance management: build a structured database or AI assistant for tracking insurance policies (G/L, personal property, family member policies) with renewal alerts and coverage gap analysis
- Document intelligence: connect family office files in SharePoint to an AI interface for on-demand retrieval of partnership agreements, tax documents, and legal filings
- Evaluate data governance and access controls for family office data — this is sensitive personal and financial information; AI access must be role-based and audited
IT Infrastructure and Security
You are not a network administrator — we have an outsourced IT firm for that. But you are responsible for AI governance at MMG: ensuring every AI tool introduced into the environment meets a clear security and accountability standard. Practically, this means:
- Evaluating AI vendors for data handling practices — what data leaves our environment, where it is stored, and how it is used for model training
- Defining and enforcing a data classification policy: what information can be sent to external AI APIs, what must stay on-premise or in private cloud environments
- Working with IT firm to ensure AI tools are deployed within the MS365/Azure security perimeter where possible
- Evaluating the Claude Teams → Claude Enterprise migration and the Microsoft Connector configuration for SharePoint access — specifically, controlling which documents are accessible to AI and by which users
- Vetting any third-party AI integrations (i.e. ZoomInfo, Yardi, etc.) for compliance with firm data policies
Prompt Library & AI Adoption
Building the tools is only half the job. The other half is making sure the team actually uses them — and uses them well. This requires two ongoing responsibilities that most AI roles underestimate.
Prompt Library
You will build and maintain a living prompt library — a curated set of tested, optimized prompts for every recurring AI task at MMG. Examples include: underwriting analysis from a rent roll, lease abstraction for a specific clause type, tenant outreach drafts by use category, and insurance renewal gap analysis. The library lives in SharePoint, is accessible to the full team, and is updated continuously based on user feedback and evolving business needs. A well-maintained prompt library is what turns AI from a tool that one person uses well into a capability that the whole organization depends on.
Adoption Monitoring & Continuous Improvement
You are responsible for whether AI tools actually get used — not just whether they get deployed. This means tracking adoption across the team, identifying where workflows are not sticking, providing training and troubleshooting support to staff using AI tools, and iterating on both the tools and the prompts based on real usage patterns. You will serve as the primary internal resource for the team when they hit limitations or need guidance on how to get better outputs. Deployment without adoption is a sunk cost.
What we are looking for
Required:
- 3–6 years of experience in data, technology, or AI — ideally in a context where you had to figure things out without a large team around you
- Hands-on experience with AI tools and LLM platforms — not just using them, but building workflows, prompts, and integrations on top of them
- Demonstrated ability to connect AI capabilities to specific business outcomes (not just technology for its own sake)
- Comfort with the Microsoft 365 ecosystem — SharePoint, Dynamics, Teams, Azure
- Ability to manage and direct contractors and developers without being the one writing all the code
- Non-technical stakeholder communication — you will regularly present AI recommendations, tool evaluations, and implementation roadmaps directly to the principal(s) who are real estate operators, not technologists. The ability to translate AI capabilities into business outcomes (not feature lists) is non-negotiable. If you cannot explain why a tool matters in terms of time saved, deals sourced, or risk avoided, you will not be effective in this role
- In-office presence at Pinecrest HQ is required initially (possible hybrid in the future)
Preferred
- Experience in commercial real estate, property management, or a related field
- Familiarity with Yardi, Addepar, or similar platforms
- Background that includes both technical work (building things) and strategic work (recommending what to build)
- Experience implementing AI in a small-team / resource-constrained environment
We are currently recruiting for an Executive Assistant in New York City (Midtown). This is a temporary (possible Temp to Perm) opportunity. Hybrid schedule in-office 3 days and two days remote (with some flexibility on days and support hours based on Executive needs and travel). The Executive Assistant will provide comprehensive administrative and coordination support to the CEO. This role requires exceptional attention to detail, sound judgment, and the ability to manage complex scheduling, communications, and logistics in a fast-paced executive environment. The Executive Assistant works closely with internal leadership and teammates and external stakeholders to ensure the CEO’s time, commitments, and materials are organized, accurate, and executed seamlessly. This role requires a high degree of discretion and professionalism when handling confidential information. $45.00 - $52.00 (Temp Hourly Rate) – Perm side will be approx. 95K – 100K Base
Responsibilities:
- Support the coordination and maintenance of the CEO’s complex and dynamic schedule, working closely with the primary executive assistant, internal leadership, and external contacts to facilitate high-priority meetings and engagements.
- Ensure the CEO has clear visibility into upcoming commitments by maintaining an accurate and well-organized calendar and proactively flagging priorities, conflicts, and required materials in advance.
- Coordinate scheduling adjustments and logistics in real time to ensure meetings and commitments proceed efficiently.
- Maintain systems to track requests, deadlines, and follow-ups related to the CEO’s schedule to ensure timely responses and completion of commitments.
- Maintain the established documents, repositories, and processes currently used to support the CEO.
- Arrange and coordinate all travel for the CEO, including flights, hotel accommodations, car services, and detailed itineraries, ensuring all logistics are confirmed, clearly documented, and aligned with meeting schedules and commitments.
- Prepare and process expense reports accurately and in a timely manner.
- Maintain distribution lists and mailing lists, including key contacts, frequently used by the CEO for both internal and external communications.
- Coordinate the assembly of meeting packages and documents, especially those needed/required for external engagements.
Qualifications:
- Bachelor’s degree required and demonstrated corporate experience supporting senior executives.
- Exceptional written and verbal communication skills, with the ability to draft and manage professional correspondence with internal and external stakeholders.
- Strong judgment and adaptability, with the ability to respond effectively as priorities evolve.
- Ability to anticipate the needs of multiple stakeholders and coordinate effectively across teams while maintaining alignment with executive priorities.
- High degree of professionalism and organizational awareness, with the ability to navigate internal processes, leadership dynamics, and sensitive situations with discretion.
- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously while maintaining accuracy.
- Proficiency in Microsoft Office, including Excel (data manipulation and reporting) and PowerPoint (editing and formatting executive presentations within corporate templates). Experience with Microsoft Dynamics or similar systems is a plus.
- Demonstrated ability to handle confidential and sensitive information with the highest level of discretion.
- Ability to work effectively with standard office technology and participate in both in-person and virtual meetings and events.
No sponsorship. Must be a US citizen or green card holder / permanent resident. Local candidates only. Must be in a commutable range to NYC (Midtown). Hybrid schedule. $45.00 - $52.00 (Temp Hourly Rate) – Perm side will be approx. 95K – 100K Base.
VENTEON and HARVARD RESOURCE SOLUTIONS are hiring a Senior Executive Assistant to provide direct support for the CEO of a large start- up company. This is a critical individual contributor role interfacing with the high-level executives at the company. Position requires exceptional judgement, professionalism, and the ability to operate with discretion in a highly dynamic, fast paced environment. The ideal candidate blends worldclass executive administrative support with strong project management capability, working seamlessly with
C-Suite leaders, investors, board members, and cross functional teams. Role is responsible for ensuring CEO’s time, priorities, workflows, and communications are optimized for maximum impact while also leading select projects that advance organizational effectiveness.
POSITION TYPE: Fulltime, onsite position with regular overtime, weeknight, and weekend work expected on a regular basis.
PAY: Commensurate with years of experience, executive capability, and technical software competence. Salary range: $100,000 -$120,000 plus annual bonus, stock options, PTO, and Benefits package.
REQUIREMENTS of the Senior Executive Assistant to the CEO:
- 10+ years in executive support roles, with at least 5 years’ experience directly supporting a CEO required. Background in high‑growth, fast‑paced, technology or manufacturing environments or start-up company. Strong critical thinking, decision‑making, and problem‑solving skills in a dynamic environment with the ability to anticipate needs, propose solutions proactively, and resolve issues independently.
- Exceptional organizational, prioritization, and time‑management skills; proven ability to manage multiple concurrent workstreams with precision.
- Demonstrated ability to work autonomously while building collaborative relationships across teams.
- Excellent written and verbal communication skills, with the ability to produce executive‑ready content and tailor messaging to diverse audiences.
- High degree of discretion, integrity, and professionalism in handling confidential information.
- Comfort operating in ambiguity and adapting quickly as priorities shift in a startup environment.
Technical Skills
- Strong proficiency with AI, productivity, and collaboration tools (e.g., Smartsheet work management and automation platform, ChatGPT, Canva, AI, Amazon Narratives, Power BI, and SharePoint) is required.
- Experience in leveraging AI tools to bring efficiency by automating administrative tasks, streamlining communication, summarizing information, and providing actionable insights.
- Ability and curiosity to learn and navigate modern technologies, systems, and internal tools quickly.
- Experience supporting virtual meeting management tools and executive communication platforms.
Personal Attributes
- Highly agile, resourceful, and solutions‑oriented.
- Calm under pressure with strong emotional intelligence and executive presence.
- Customer‑service mindset with a bias for action and continuous improvement.
- Keen attention to detail paired with the ability to see the bigger picture.
DUTIES of the Senior Executive Assist to the CEO
Provide 24/7 Executive Support
- Manage complex, dynamic calendars across multiple time zones, including strategic time blocking, meeting prioritization, and proactive conflict resolution.
- Coordinate and execute executive meetings, offsites, board engagements, and internal/external events, including all associated travel, logistics, agendas, materials, and briefing documents.
- Prepare, edit, and distribute meeting agendas, notes, summaries, and executive-level communications.
- Track deadlines and deliverables for CEO-related projects.
- Draft and refine presentations, reports, and documents for multiple audiences, including board members, investors, and senior leadership.
- Serve as a trusted liaison between the CEO and internal/external stakeholders, ensuring timely follow‑up, strong alignment, and consistent communication flow.
- Screen and prioritize incoming communications, requests, and issues, escalating or resolving independently when appropriate.
- Maintain strict confidentiality with sensitive business information, personnel matters, and strategic initiatives.
- Unlock additional time for the CEO to focus on high-impact strategic responsibilities by proactively managing administrative tasks and anticipating needs.
- Expected to be consistently available and responsive, providing whatever support is required—whether administrative, logistical, or strategic—to ensure the CEO can operate effectively and focus on high-priority responsibilities.
Summary
The pharmacy team at Samaritan Health Services is looking for a Traveling Pharmacist to performs the duties of Pharmacist as prescribed by state and federal statutes as well as SHS policies. Duties include but are not limited to preparing and dispensing medication, assessing clinical status of patients (neonates, infants, pediatrics, adolescents, adults, and geriatrics), providing drug information to the medical team and educating patients. This position is eligible for a $3.00 per hour float differential to be paid on hours worked. Travel will be between Samaritan Hospital Pharmacy sites in the mid-Willamette Valley and central Oregon Coast. Shift times may vary and may include overnight shifts.
Samaritan Health Services pharmacies are staffed by experienced pharmacists and pharmacy technicians who are the area's leading experts on thousands of medications. They make important decisions that help optimize a patient’s drug therapy and are dedicated to patient care.
As a Pharmacist, you are required to hold current unencumbered Oregon Pharmacist Licensure. Previous hospital pharmacy experience preferred. Travel does include the GSR Pharmacy: If responsible for participating on the pharmacy code response team, then ACLS and PALS required.
Thousands of your friends and neighbors make up Samaritan Health Services. We’re a not-for-profit network of hospitals, clinics, health services and health plans caring for more than 250,000 residents in the mid-Willamette Valley and central Oregon Coast. We work together to provide innovative medicine and world-class quality in a way that supports the values of the communities we serve. That includes caring for all people, regardless of your ability to pay.
Important knowledge, skills and abilities for this position are listed below:
- Communication - Effective written and oral communication skills to explain complex issues, exchange information between team members, and tactfully discuss issues. Ability to perform group presentations and listen to and understand complex information and ideas.
- Computer Literacy - Knowledge of electronic equipment, computer hardware and software, including applications and programming. Ability to operate applications, write software, set up functions, enter data, and manipulate and process information.
- Social Perceptiveness - Ability to work with a diverse population from pediatrics to geriatrics. Basic understanding of age-related differences in caring for and/or communicating with patients and caregivers. Possess personal sensitivity to the needs and experiences of others and a non-judgmental attitude towards persons of differing standards, values, lifestyles, and ages.
- Team Building - Ability to work, function and communicate on a multi-disciplinary team. Possess the knowledge and skills to develop constructive and cooperative working relationships with others and maintain them over time. Demonstrates teamwork. Ability to assist and work well with others.
- Time Management - Ability to organize, plan and prioritize work to complete within required time frames and to follow-up on pending issues. Ability to perform multiple tasks simultaneously and thrive in dynamic fast-paced environments and under pressure. Ability to work independently with minimal supervision and demonstrate flexibility.
- Problem Solving - Ability to identify complex problems, review related information, employ creativity and alternative thinking to develop and evaluate options and implement solutions. Possess good judgment and decision-making skills
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EXPERIENCE/EDUCATION/QUALIFICATIONS
Current unencumbered Oregon Pharmacist Licensure required.
Previous hospital pharmacy experience preferred.
All job offers are contingent upon the candidate passing a pre-employment/post offer drug screen.
SHS Pharmacy Administration:
Healthcare Provider Level BLS required within 90 days of hire.
If responsible for participating on the pharmacy code response team, then ACLS and PALS are required within 90 days of hire.
Outpatient Pharmacist (if applicable): Successful completion of Pharmacist Immunization Certification required within one (1) year of hire.
KNOWLEDGE/SKILLS/ABILITIES
Communication - Effective written and oral communication skills to explain complex issues, exchange information between team members, and tactfully discuss issues. Ability to perform group presentations and listen to and understand complex information and ideas.
Computer Literacy - Knowledge of electronic equipment, computer hardware and software, including applications. Ability to operate applications, set up functions, enter data, and manipulate and process information.
Social Perceptiveness - Ability to work with a diverse population from pediatrics to geriatrics. Basic understanding of age-related differences in caring for and/or communicating with patients and caregivers. Possess personal sensitivity to the needs and experiences of others and a non-judgmental attitude towards persons of differing standards, values, lifestyles and ages.
Team Building - Ability to work, function and communicate on a multi-disciplinary team. Possess the knowledge and skills to develop constructive and cooperative working relationships with others and maintain them over time. Demonstrates teamwork. Ability to assist and work well with others.
Time Management - Ability to organize, plan and prioritize work to complete within required time frames and to follow-up on pending issues. Ability to perform multiple tasks simultaneously and thrive in dynamic fast-paced environments and under pressure. Ability to work independently with minimal supervision and demonstrate flexibility.
Problem Solving - Ability to identify complex problems, review related information, employ creativity and alternative thinking to develop and evaluate options and implement solutions. Possess good judgment and decision making skills.
PHYSICAL DEMANDS
Rarely
(1 - 10% of the time)Occasionally
(11 - 33% of the time)Frequently
(34 - 66% of the time)Continually
(67 – 100% of the time)WALK - INCLINE
LIFT (Floor to Waist: 0"-36") 40 - 60 Lbs
LIFT (Knee to chest: 24"-54") 20 - 40 Lbs
LIFT (Knee to chest: 24"-54") 40 – 60 Lbs
CARRY 2-handed, 40 - 60 pounds
SQUAT Static (hold >30 sec)
KNEEL (on knees)
PULL (40 - 60 pounds force)
WALK – LEVEL SURFACE
LIFT (Floor to Waist: 0"-36") 0 - 20 Lbs
LIFT (Floor to Waist: 0"-36") 20 - 40 Lbs
LIFT (Knee to chest: 24"-54") 0 – 20 Lbs
CARRY 2-handed, 20 - 40 pounds
SQUAT Repetitive
PULL (0 - 20 pounds force)
PULL (20 - 40 pounds force)
SIT
CLIMB - STAIRS
LIFT (Waist to Eye: up to 54") 0 - 20 Lbs
LIFT (Overhead: 54" and above) 0 - 20 Lbs
CARRY 1-handed, 0 - 20 pounds
CARRY 2-handed, 0 - 20 pounds
ROTATE TRUNK Sitting
ROTATE TRUNK Standing
REACH - Upward
PINCH Fingers
REACH - Forward
MANUAL DEXTERITY Hands/wrists
FINGER DEXTERITY
STAND
BEND FORWARD at waist
GRASP Hand/Fist
PUSH (0 - 20 pounds force)
PUSH (20 - 40 pounds force)
PUSH (40 - 60 pounds force)
PUSH (60 or more pounds force)
