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Objective: This position is responsible for providing litigation, administrative and legal support to NFC's attorneys. NFC expects that this position will be held by a highly motivated individual who excels in a fast paced, entrepreneurial environment that values top-quality work and positive contributions to the workplace.
Location: Hybrid – work in NFC's Chatham Office a minimum of two (2) days in-office days per week, during onboarding and training there will be a three (3) day in-office per week requirement. Must be flexible and willing to work in person for additional days as needed for coverage and/or other business needs.
Hours: Monday – Friday (9:00AM – 5:00PM); limited overtime as needed
Reports to: Director of Litigation Support Services
Classification: Non-Exempt Position
Essential Functions:
- Prepare Indexes and Chronologies of Events of produced documents (Plaintiff, Defendant, Third-Party)
- Draft legal documents including answers to complaints, other pleadings, motions, certifications, etc.
- Review and gather relevant documents for Motions and other Court submissions
- Organize exhibits for Pleadings and other Court submissions. Coordinate and electronically-file all Pleadings with the State and Federal Courts (knowing associated court rules.)
- Assist with drafting Discovery, Interrogatories, Document Requests, Requests for Admissions, Subpoenas, etc.
- Organize and coordinate document productions (Bates Stamping and, Redaction, etc.)
- Prepare and maintain Privilege Logs
- Prepare documents needed for Depositions and summarize Deposition Transcripts for use by attorneys
- Research relevant information on public records, witnesses, adversaries, arbitrators, mediators, etc.
- Filings and updates to electronic document systems and portals maintained by clients
- Assist with drafting letters to clients
- Assist with drafting Settlement Agreements
- Prepare Mediation Submissions
- Organize and track documents received from clients and the Court
- Conduct computerized and legal research (Internet, Westlaw)
- Format documents
- Conduct E-Discovery searches and uploads
- Format Table of Contents/Table of Authorities
- Proofread and edit documents for grammar, content and redactions
- Track and calendar deadlines, court dates, and document submissions
- High level Trial preparation and support, as needed. (i.e. organize and index trial exhibits and other supporting documents, etc.)
- Litigation Secretarial support as needed
- Unplanned activities – other duties as assigned by direct supervisor
Skills Required
- At least 4 years of Paralegal experience
- Strong understanding of law firm procedures and requirements
- Strong understanding of relevant court rules
- Excellent grammar and proofreading skills
- Strong attention to detail
- Ability to multi-task and plan
- Highly organized
- Strong research skills (including Westlaw, internet, etc.)
- Intermediate to advanced skills in MS Word, Outlook, Excel and PowerPoint
Salary Range: $75K – $95k
The Firm is providing this good faith salary range to comply with applicable law. The applicant's final salary will depend on a number of factors including the applicant's skills, and years of experience.
Performance and Hours-Based Bonuses: This position is also eligible for an annual discretionary performance-based bonus (percentage of salary).
Benefits: This position is eligible for many additional benefits, including paid time off, sick time, medical and dental benefits, 401K contribution (and matching).
ABOUT JENNER & BLOCK
Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer.
Jenner & Block offers a comprehensive benefits program, which includes medical, dental, and vision insurance, 401(k), and paid time off, in addition to other offerings.
OVERVIEW
The Legal Practice Assistant, working under the supervision of the Washington, DC Director of Assistant Development & Support, will take direction from and operate in support of several lawyers in the performance of a variety of administrative duties as assigned. The Legal Practice Assistant is a non‐exempt position. The hours are 8:45-5:15 PM, Monday ‐ Friday and additional hours as required.
REQUIRED JOB FUNCTIONS
The Legal Practice Assistant must be proficient in the following:
- Receive assignments from partners, associates, and lawyers and perform tasks as requested; update requestor regarding receipt and status of tasks/projects, and consistently meet agreed upon deadlines.
- Input attorney time into the Web Time time-entry program. Educate timekeepers about appropriate time entry requirements and standards.
- Work with the Billing department in all aspects of the billing cycle, including but not limited to the review of client billing for accuracy, edits to content/grammar; resolution of billing problems; and efficient changes to the process.
- Prepare attorney expense reimbursements and process client-related vendor invoices for payment.
- Sort, open, prioritize and route incoming mail. Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express. Coordinate messenger pick-ups and deliveries when necessary.
- Coordinate attorneys' firm and client-related meeting set-ups, including but not limited to conference calls, zoom meetings and in-person meetings.
- Maintain calendar and contacts for attorneys. Maintain electronic filing system via Outlook.
- Perform document conversions, e.g., PDF to Word, etc.
- Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls.
- Coordinate prints, scans and duplicating projects with Digital Document Center or Print/Mail Centers.
- Coordinate travel arrangements (air, hotel, rail, car rental and black car) with firm-provided travel agency.
- Coordinate the New Matter Intake process. Initiate Conflicts Checks. Prepare, finalize, and distribute new client Engagement Letters, New Business Memo, etc. Follow-up with client to ensure receipt of fully executed Engagement Letter.
- Maintain physical client files including creation of records via records software.
- Prepare inactive case files and attorney materials for off-site storage.
- Perform other related duties, special projects, and assignments as required.
- Assist other administrative assistants in back-up support and vacation coverage.
PREFFERED JOB FUNCTIONS
- The ability to e-File in both Federal and State Court. (For LA and San Francisco offices)
- Assist with the preparation of presentation materials for firm and client audiences.
- Prepare correspondence, memoranda, and legal documents such as summonses, complaints, motions, and subpoenas from various sources of origination (handwritten, typed copy, electronic copy, tape transcription, etc.).
- Finalize legal briefs by ensuring styles are consistent throughout and preparing Table of Contents, Table of Authorities, and redlining documents.
- Proofread memoranda and factual and legal documents.
- General understanding of the litigation process or practice group transaction from case or transaction inception to closure.
COMPETENCIES
- Demonstrated willingness to take initiative and ability to work both independently and in a team environment with a customer service focus.
- Skilled in collaborating with staff/team members in a complex matrix management environment and managing associate, attorney, and paralegal expectations.
- Discernment to appropriately handle confidential and sensitive information.
- Demonstrated ability to communicate effectively and professionally in a fast-paced and deadline driven environment.
- Effective interpersonal and communication skills, both verbally and in writing.
- Great client service skills, including being comfortable interacting with firm clients.
- Excellent organizational skills, ability to effectively prioritize workload, and strong attention to detail.
- Must be able to follow directions.
- Sound business judgment.
- Proven ability to manage competing priorities.
- Demonstrated foresight to anticipate lawyers' needs.
QUALIFICATIONS AND REQUIREMENTS
- Proficient in basic computer applications including Windows 11 and Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Flexibility to adjust hours and work the hours necessary to meet business needs. Able to work overtime as needed.
- LTC4 or Microsoft Office Specialist (MOS) certification preferred.
- College degree preferred or equivalent work experience.
Disclaimer
Additional Duties
This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs.
Physical Requirements
Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities.
EEO Statement
Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual's race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.
Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role is $70,000 to $110,000 in Washington, DC. The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.
Job Summary
The Sommelier is responsible for creating a comfortable yet upscale experience for guests of Triple Creek Ranch. This position is responsible for all aspects of wine and beverage service in the dining room including ambiance, cocktail/beer/wine/non-alcoholic beverage service, as well as food service under the direction of the Beverage Manager.
Minimum Required Qualifications
The person in this position needs to:
- Constantly move about the dining room.
- Frequently use hands to open and pour wine.
- Occasionally use cleaning equipment to wipe, scrub and polish.
- Frequently ascend and descend stairs when moving between the dining room and the rooftop lounge or storage areas on the main floor.
- Occasionally positions self to reach items in lower cabinets, on lower shelves and in beverage closet.
- Frequently communicates with guests regarding wine and other beverage selections and other ranch information, guest requests or concerns to the Beverage Manager, Dining Room Manager, or other appropriate departments.
- Frequently lift and carry boxes, equipment and other items weighing upwards of 60 lbs. Occasionally lift and carry boxes, equipment and other items weighing upwards of 75 lbs.
- Must possess an alcohol server certification valid in the state of MT, or obtain one within 60 days of hire.
- Minimum certification of Introductory Sommelier through the Court of Master Sommeliers or other relevant certification body. Certified certification preferred.
Essential Functions
- Create a positive and energetic environment that supports the delivery of an exceptional guest experience while upholding the highest level of TCR and Relais & Châteaux standards.
- Maintain the extraordinary five-star TCR image and resort appearance including all service, cleanliness, and appearance standards.
- Sell wine and spirits and place correct information on guest’s invoices.
- Must adhere to TC Ranch alcohol policy, creating a space where guests can enjoy themselves, but not be overserved.
- Never serve minors alcoholic beverages.
- Approach guests table side and offer services in a polite and open manner.
- Ability to accurately describe, recommend and serve beverages of the world.
- Ability to create wine pairings on the floor and Chef’s Table wine pairing/service.
- Keep a full-time presence on the floor to refill wines and beverages and to answer questions.
- Ability to help service staff take orders and deliver food and deliver beverages as needed.
- Responsible for upkeep of wine lists and identify any mistakes on the list.
- Learn about the various wine, beer and cocktails that are offered.
- Assist Beverage Manager with inventory controls and par levels related to beverages, including but not limited to: beer, spirits, wine and non-alcoholic beverages.
- Assist with beverage training of bartenders and service staff as needed.
- Must be willing and able to serve food in the dining room as needed.
- Must know food items and be able to articulate flavors, types and give detailed descriptions.
- Be aware of guest dietaries and pay special attention to all menu items that could be problematic.
- Report any guest complaints immediately to the manager or lead server in manager’s absence.
- Once Sommelier’s closing and side-work is completed, help with closing duties in back of house.
- Self-motivate to perform cleaning tasks and stay busy once side work is done.
- Assist in cleaning the lodge and lounge during off-season cleanings.
- Always conduct yourself in a professional manner with guests and other employees.
- Uphold five-star Triple Creek Ranch and Relais & Chateaux standards at all times.
- Adhere to company and department dress code.
- Adhere to all federal, state and local alcohol serving laws.
- Follow all safety and food handling procedures properly.
- Perform any other job-related duties as assigned.
Job Classification
- This is an exempt position under the Fair Labor Standards Act (FLSA).
Disclaimer
This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Additionally, TCR reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily and that, if requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Summary
The Legal Administrative Assistant (‘LAA’) provides high-level administrative and secretarial support to lawyers, paralegals, and administrators in various practice groups. The LAA may also provide billable and non-billable legal support as determined by the attorneys. This position requires a person who has strong communication, organizational and time management skills with the ability to work with a team and independently.
Job Duties
The following are essential job duties and responsibilities of the Legal Administrative Assistant. This list is not exhaustive, and other duties may be assigned as necessary.
- Provides word processing and document production services. Utilize office services support as appropriate.
- Drafts correspondence, having knowledge of common documents for applicable departments. For example, in litigation; pleadings, complaints, subpoenas, interrogatories, deposition notices, pretrial orders.
- Proofreads all documents produced for correct formatting, spelling, and grammar, and ensures that all attachments, exhibits, or enclosures are intact.
- Prepares documents for mailing with special attention given to completeness of enclosures, etc.
- Files court documents electronically.
- Handles incoming telephone calls, taking thorough messages. Makes sure call is given timely response.
- Handles time entry and client billing, including electronic billing. Manages the process to ensure timely completion.
- Understands requirements of the New Business Intake (NBI) software and completes process accurately and promptly, interfacing with billing attorney as necessary.
- Ability to extract appropriate billing information as requested.
- Organizes files and databases; maintain documents, both paper and electronic. Understands procedures to make files inactive and to recall inactive files.
- Attends to calendars and meeting management as required, ensuring all arrangements are complete, including any travel arrangements.
- Processes reimbursement requests.
- Dockets case/matter deadlines. Keeps attorneys apprised of deadlines.
- Tracks attorneys’ CLEs.
- Provides back‑up assistance to other administrative assistants and staff members as required.
- Notarizes documents as requested.
Requirements
Experience: 3-5 years of administrative experience in a law firm or legal services industry.
Knowledge/Skills and Abilities:
- Advanced proficiency with Microsoft Office Suite; WORD, Excel, PowerPoint; familiar with current version of software. Ability to execute advanced formatting; table of contents, table of authority.
- Knowledge of legal software and processes; time & billing, expense, scanning, PDF, etc.
- Excellent knowledge of grammar, spelling and punctuation.
- Legal writing skills, knowledge of legal terminology.
- Knowledge of office equipment such as multi-function devices, telephones, facsimiles, etc.
- Strong oral and written communication skills.
- Strong customer service orientation.
Essential Physical Demands
- Ability to sit for extended period of time and use a keyboard and other office machinery.
Transactional Legal Secretary
Location: San Francisco, CA
Compensation: $100K–$130K per year commensurate with experience; comprehensive benefits package.
Job Type: Full-Time, Direct Hire, Hybrid (In-Office 3 Days/Week)
LHH is partnering with a respected San Francisco law firm seeking an experienced and highly skilled Transactional Legal Secretary to support a Managing Partner focused on real estate and general transactional matters. This role is ideal for a candidate with strong technical abilities, exceptional document production skills, and extensive experience supporting busy transactional practices. Enjoy a collaborative environment with a hybrid schedule and meaningful involvement in complex real estate and commercial transactions.
Key Responsibilities:
- Prepare, revise, redline, and finalize transactional documents, including real estate agreements, financing documents, corporate entity materials, and closing sets
- Create and manage Tables of Contents, signature packets, closing binders, macros, and advanced formatting schemes
- Assist with document execution, distribution of signature pages, coordination of closing checklists, and assembly of final deliverables
- Manage attorney calendars, deadlines, scheduling, and meeting coordination
- Handle billing processes including proforma edits, corrections, Excel-based billing tables, and coordination of billing history with accounting
- Maintain organized electronic and physical files, ensuring accuracy and version control throughout transactional workflows
- Serve as a point of contact for clients, vendors, opposing counsel, title companies, and internal teams
- Support administrative needs including travel arrangements, time entry, expense reporting, and task prioritization
Qualifications:
- 5+ years of legal secretary experience in transactional or real estate practice areas within a law firm environment
- Advanced proficiency in Microsoft Word including heavy redlining, formatting, styles, and document cleanup
- Strong experience preparing and managing transactional document sets, signature packets, and closing materials
- Familiarity with billing systems and ability to manage attorney billing processes
- Excellent organizational skills, attention to detail, and ability to manage multiple deadlines
- Strong written and verbal communication skills
- Ability to work independently and collaboratively in a fast-paced environment
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
Consilio’s Direct Hire Division is seeking Litigation Legal Assistants in Washington, DC for several AmLaw Firms (Hybrid | Up to $100K DOE)
Key Responsibilities
- Prepare, edit, and format litigation documents, including pleadings, motions, briefs, discovery, and correspondence.
- Create and update Tables of Authorities (TOA) and Tables of Contents (TOC) using advanced Word features.
- Assist with e‑filing in federal and state courts, ensuring compliance with local rules and deadlines.
- Organize and maintain case files, both electronic and physical, in accordance with firm protocols.
- Support deposition, hearing, and trial preparation, including binder creation, exhibit management, and logistics coordination.
- Manage complex attorney calendars, schedule meetings, coordinate conference calls, and ensure deadlines and court dates are tracked accurately.
- Arrange domestic and occasional international travel, including flights, hotels, transportation, and detailed itineraries.
- Prepare and reconcile attorney expense reports and assist with time entry and billing review.
- Screen and route communications, manage attorney inboxes, and ensure timely follow‑up on action items.
- Maintain and update attorney contacts, mailing lists, and CRM entries.
- Assist with matter openings, conflicts checks, and client‑matter intake procedures.
- Coordinate meeting logistics, including conference room reservations, catering, technology needs, and document preparation.
- Proofread and redline documents for accuracy, grammar, formatting, and consistency.
- Provide general administrative support to ensure smooth daily operations within the litigation team.
Qualifications
- 2–5+ years of litigation legal assistant or litigation administrative experience in a law firm environment
- AmLaw experience strongly preferred.
- Advanced proficiency in Microsoft Word, including Styles, TOA/TOC creation, and complex formatting.
- Experience with federal and state court e‑filing systems (CM/ECF, local portals).
- Strong organizational skills and the ability to manage multiple priorities in a fast‑paced environment.
- Excellent written and verbal communication skills, professionalism, and sound judgment.
- Experience with document management systems, time entry, billing, and CRM tools preferred.
- Ability to handle confidential information with discretion.
ELS Consilio Direct Hire Division staffs’ positions for Consilio clients and does not staff for internal corporate positions Consilio.
Equal Opportunity Employer
Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
Access Talent Solutions is partnering with a respected law firm to identify an experienced Litigation Legal Secretary to support attorneys in a fast‑paced, deadline‑driven environment. This role is ideal for a detail‑oriented professional with strong litigation support experience who thrives on precision, organization, and proactive attorney support.
Key Responsibilities
- Format, proofread, and finalize briefs, pleadings, correspondence, and other legal documents in compliance with court, agency, and judge‑specific requirements
- Generate, update, and maintain Tables of Contents and Tables of Authorities
- Conduct legal research as needed and ensure filings comply with local, state, federal, agency‑specific, and arbitrator rules
- File and submit legal documents with administrative agencies and state and federal courts, including electronic filing systems
- Prepare, coordinate, and process service of legal documents (electronic and traditional), including drafting and finalizing proofs of service
- Support team with trial preparation
- Maintain and organize electronic client files and case documents in accordance with firm document‑naming and filing protocols
- Review, track, and accurately file matter‑related emails in a timely manner
- Manage attorney‑specific case lists, charts, and reports; track case statuses and outcomes
- Coordinate meetings, depositions, mediations, interviews, vendor and facility reservations, and attorney travel arrangements
- Proof, revise, and release attorney time entries, including transferring suspense time and ensuring accuracy and billing compliance
Qualifications & Requirements
- High school diploma required; college degree preferred
- Minimum of 4 years of experience as a Legal Secretary, preferably supporting business litigation attorneys
- Experience with trial preparation required
- Strong working knowledge of litigation procedures, legal terminology, and legal documents
- Demonstrated experience filing in state and federal courts
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience with document management systems, time entry, e‑filing platforms, and legal databases
- Exceptional attention to detail, organizational skills, and ability to manage competing deadlines
Apply today, or reach if you have more questions.
Senior Legal Secretary – Litigation
Mitchell Silberberg & Knupp, a mid-sized law firm with offices in Los Angeles, New York City, and Washington D.C., is seeking a Senior Legal Secretary to join our team in Los Angeles.
We are looking for a Senior Legal Secretary with experience in traditional litigation, labor & employment, commercial litigation, and/or intellectual property. The position will entail supporting approximately 4 - 5 busy Attorneys. The Firm offers competitive compensation; 401K; medical, vision and dental coverage; life insurance; flexible spending accounts and more. This is a wonderful position for a person seeking an opportunity with a well-respected firm.
The expected annualized base salary range for this position is $90,000 to $110,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.
Duties of the position include but are not limited to:
- Create and edit drafts of documents such as correspondence, pleadings, discovery demands and responses, requests for production, subpoenas, deposition notices, and other legal documents.
- Prepare final versions of documents: format Microsoft Word documents, create tables of contents and tables of authorities, proofread, etc.
- Handle electronic filings with state and federal courts; handle agency filings/submissions; and retrieval of electronically filed documents.
- Assist in preparation for depositions, court hearings, and trials.
- Manage and organize attorneys’ emails in Outlook and save them in a document management system.
- Enter attorneys’ time on a daily basis.
- Arrange meetings and travel, schedule appointments, and maintain contacts and calendars.
- Process expense reimbursements and process invoices
- Knowledge of court rules and filing procedures, including determining requirements for filing for in varying jurisdictions.
- Communicate by phone/email with clients, court personnel and other legal professionals.
- Prepare court filings using Adobe PDF to assemble pleadings and exhibits, including bookmarking and OCRing.
- Support other litigation secretaries with filings, deposition preparation, and case management.
- Assist other departments and legal secretaries with overflow work.
Other qualifications:
- Undergraduate degree is preferred.
- A minimum of 10 years of legal secretarial experience is preferred.
- Proficiency in legal terminology and procedures.
- Satisfaction working both independently and collaboratively with teams of varying work styles.
- Strong work ethic with ability to produce high-quality work in a consistent and reliable manner.
- Ability to effectively multi-task in a fast-paced work environment, including juggling multiple projects and demands, meeting deadlines, and ensuring accuracy and quality of all work product.
- Experience with Microsoft Office Suite (MS Word, Excel, PowerPoint and Outlook) and Adobe Acrobat.
- Experience in using technology to resolve work challenges.
- Excellent written and verbal communications skills.
- Proactive personality, positive and enthusiastic attitude, and a willingness to learn.
The Firm offers a competitive salary, attractive benefits, and a pleasant and supportive environment.
EOE
Trustpoint One is pleased to partner with a Women Owned employment law firm in its search for a paralegal with employment experience. Reporting to the Director of Litigation Support Services, this position offers hybrid flexibility in the firm’s San Diego office.
Paralegal Job Duties:
• Prepare indexes and chronologies of events of produced documents
• Prepare and maintain privilege logs
• Prepare documents needed for depositions and summarize deposition transcripts
• Review and gather relevant documents for Motions and other Court submissions
• Organize exhibits for Pleadings and other court submissions
• Research relevant information on public records, witnesses, adversaries, arbitrators & mediators
• Coordinate and electronically-file Pleadings with the Court (knowing associated court rules.)
• Assist with drafting Discovery, Interrogatories, Document Requests, Requests for Admissions, Subpoenas, etc. Organize and coordinate document productions (Bates Stamping and Redaction)
• Assist with drafting answers to complaints, settlement agreements and letters to clients
• Filings and updates to electronic document systems and portals maintained by clients
• Prepare mediation Submissions
• Organize and track documents received from clients and the Court
• Conduct computerized and legal research (Internet, Westlaw) and E-Discovery searches
• Format Table of Contents/Table of Authorities
• Proofread and edit documents for grammar, content and redactions
• Provide high level trial preparation and support, as needed. (i.e. organize and index trial exhibits and other supporting documents, etc.)
• Provide litigation secretarial support as needed.
Qualifications:
• Paralegal Certificate
• At least 7-10 years of Paralegal experience including 3 years of employment experience
• Trial experience is preferred
• Strong understanding of law firm procedures, requirements and relevant court rules
• Excellent grammar and proofreading skills
• Strong attention to detail
• Ability to multi-task and plan
• Highly organized
• Strong research skills (including Westlaw, internet, etc.)
• Intermediate to advanced skills in MS Word, Outlook, Excel and PowerPoint
All candidates must be able to work on a computer screen for a sustained amount of time.
If you would like to learn more about the Employment Paralegal Attorney position available please submit your resume in Word format.
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Blue Cypress is seeking a Utility Management Services (UMS) Regional Director to support current projects and facilitate the expansion of our utility management consulting services group in the Pacific Northwest. This position will work closely with our existing UMS staff in Seattle, Atlanta, and Cincinnati, seeking to expand the current project work we are currently conducting with a number of clients in the PNW, win work with new clients, expand our services, and facilitate career development of staff. It is our intent to continue growing our presence in the Seattle area and to continue supporting our clients in the region. As an integral part of our business development and technical team, the UMS Regional Director will manage client projects, lead/mentor early- and mid-career staff, develop and maintain client relationships, and lead business development activities. The ideal candidate has a minimum of 15 years of experience primarily as a utility management and/or engineering consultant at an A&E firm; public sector experience is also valued. The successful candidate will have a strong professional network within the Seattle metro-area and a technical focus on water, wastewater, and/or stormwater systems or management of transportation systems (transit, highway, airport). This candidate must have a successful track record of leadership and mentorship, delivering projects on time and on budget, developing and maintaining client relationships, managing complex projects, leading business development activities, and working closely with a team made up of supervisor and peers. They should thrive in a fast-paced environment and exemplify Blue Cypress's values: Collaboration, Strategic Development, and Improvement-Oriented Growth.
This person will be expected to develop and lead these potential types of projects for clients: conduct strategic planning efforts, perform operational assessments, lead business transformation projects, examine the effectiveness of information management tools and the data generated, design and conduct analyses to identify actionable insight, effectively communicate recommendations in writing and in presentations to a variety of audiences, design improvement strategies and initiatives, and support implementation of new business practices, information management tools, etc.
Qualifications
To perform this job successfully, an individual must be able to perform each essential function mentioned satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Necessary accommodations will be provided in compliance with the Americans with Disabilities Act and state or local law.
The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to list ALL responsibilities or qualifications of the job.
Responsibilities include:
- Provide specialized management consulting services in areas that may include: strategic planning, infrastructure management/asset management, operational optimization/lean processes, regulatory support, maintenance management, master planning, technology selection/on-boarding, data management/analytics/visualization, etc. More detailed related duties may include:
- Plan, design, and implement operations and maintenance optimization and capital renewal strategies for water, wastewater, and/or stormwater for utilities or transportation systems (transit, highway, airport) .
- Design and oversee analyses on large infrastructure datasets, such as GIS, computerized maintenance management system (CMMS), customer information systems, condition inspection databases, capacity assessment/hydraulic modeling, etc.
- Perform services on-site or off-site to support client staff in performing their day-to-day activities, such as planning/scheduling, condition assessment, capacity assessment, contractor management, etc.
- Perform project management on concurrent large, complex projects and successfully deliver these on time and on budget. Plan and designate project resources, prepare budgets, monitor progress, and keep clients and internal staff informed throughout the duration of the project.
- Perform quality control and quality assurance reviews of deliverables in accordance with Blue Cypress policy, including project management reviews.
- Maintain and grow client relationships and assess client needs with the goal of delivering tailored, cost effective, solutions. Lead business development activities such as client engagement, proposal writing, and presentations.
- Be accountable for Pacific Northwest UMS related operations metrics such as utilization, workload management, accuracy of timesheets and expense reports, and other metrics as assigned.
- Work in a fast-paced environment with oversight from the UMS Director. Take direction from and proactively communicate to multiple internal stakeholders.
- Collaborate regarding internal strategic business planning and lead or support internal strategic initiatives
- Be responsible for developing business development strategies in collaboration with the UMS Director and the Marketing & Business Development Manager. Be responsible for implementation including identifying leads, making decisions on pursuits and related investments, and the quality of proposals.
- Supervise, delegate, and oversee work of early- and mid-career staff
- Mentor early-, mid-, and senior-career staff including
- Giving timely, constructive feedback
- Being responsible for professional development planning
- Maintain and promote Blue Cypress culture
- Implement and promote Blue Cypress policies, processes, and procedures
- Periodic travel required
- Perform other related duties as necessary or assigned
Minimum Qualifications
- Bachelors degree in Civil Engineering, Environmental Engineering, or a related technical discipline
- Minimum of 15 years of experience primarily as an engineering consultant in a Pacific Northwest A/E firm; public sector experience also valued. Focus on water, wastewater or stormwater systems or transportation systems (transit, highway, airport).
- Advanced proficiency in utility management and asset management consulting services
- Demonstrated strong project management skills with ability to effectively manage collaborative teams with concurrent projects and deadlines
- Established network of professional contacts in utility field within the Pacific Northwest region, particularly Seattle-metro, including local engineering firms and utility clients
- Proven ability to establish and grow client base
- Strong written and verbal communication skills
- Enthusiasm, professionalism, creativity, and strong interpersonal skills
- Ability to receive and act upon constructive feedback
- Outstanding critical thinking skills
- Must be detail-oriented and able to prioritize, multitask, and organize complex projects
- Strong interest in local government and public agency operations and management, utility management, and asset management consulting services
- Ability to periodically travel to utilities across the region or country
Preferred Qualifications
- Master's degree in engineering, public administration, business administration, environmental science, or other technical graduate science degree
- Licensed professional engineer (PE) in the State of Washington or Oregon
- Experience in environmental regulatory space
- Certification in Asset Management
- Certified Project Management Professional (PMP)
Required software proficiencies include:
- Microsoft Office applications (Excel, Word, Outlook, PowerPoint, OneNote, Sharepoint)
Preferred software proficiencies include:
- Microsoft specialized applications (Access, Power Query, PowerPivot, Visio, Project)
- Proficient in creating pivot tables, pivot charts, writing formulas (e.g., performing v-lookups) within Microsoft Excel
- Writing queries and joining tables within Microsoft Access or similar SQL environment
- Esri ArcGIS ArcMap and/or Pro and various extensions such as Spatial Analyst
- Esri Apps including Workforce, Survey123, Collector, etc.
- Understanding of industry software such as Azteca Cityworks, Central Square's Lucity, Infor/Hansen, IBM Maximo, Granite, Linko, etc.
- Understanding of data warehouse and business intelligence tools such as Tableau, Qlik, Power BI, etc.
Supervisory Responsibilities:
- This position will include supervision of personnel.
Travel:
- There is potential travel of approximately 25%, consisting primarily of travel within the local Metropolitan Area (e.g. driving to client sites, attending meetings/conferences, etc.) with some travel that may be required out of state.
Work Authorization
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
This is a hybrid position (in office/remote). We offer a telecommute option to work once a week from the office, with a minimum of 6 times per month at the office, and the remainder of the time to work from home. If desired, employees may work up to every day in the office instead of at home. During onboarding, new hires may be required to work more frequently in-person at the office. While in the office, the employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment. Smoking and vaping shall be prohibited in all enclosed areas within the workplace.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
