Russell Tobin Jobs in Usa

Russell Tobin's client is hiring a Admin Support in Mason, OH

Employment Type: Contract

Location: Onsite - Mason, OH 45040

Schedule: Monday-Friday 8:30am-5:30pm

Pay rate: $20-$22/hr

Responsibilities:

• Perform administrative and high-volume data entry work related to UM prior authorization requests
• Process and document cases within Facets, FileBound, and Jira systems
• Conduct outbound notification calls to providers and members regarding authorization status
• Maintain accurate records and ensure compliance with internal and regulatory standards
• Support cross-functional teams with documentation and case tracking
• Complete assigned training and compliance requirements within established timelines

Requirements:

• Prior data entry experience
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Strong attention to detail and accuracy
• Ability to multitask in a fast-paced environment
• Solid critical thinking and problem-solving skills

Nice to have:

• Prior experience with HealthFirst or Anthem prior authorizations
• Experience working in managed care or health insurance environments

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

• Job Title: Project Manager
• Location : Bentonville , AR
• Job Code : 19576-1
• Vacancy Type: Contract (FTC) – 3 months
• Pay Rate: [$80]W2/hour during the assignment

•Develop and implement project plans, including defining project scope, goals, and deliverables

•Coordinate of project resources, ensuring efficient allocation and utilization

•Monitor project progress, identify potential risks, and develop mitigation strategies

•Conduct regular project status meetings and provide timely updates to stakeholders

•Collaborate with team members to define project requirements and ensure alignment with organizational objectives

•Manage project budgets, track expenses, and provide accurate financial reports

•Ensure adherence to project management best practices and methodologies

•Evaluate project outcomes and identify areas for improvement, implementing lessons learned in future projects

•Act with integrity, professionalism, and personal responsibility to uphold the firm's respectful and courteous work environment.

Qualifications:

•Bachelor's degree in a relevant field (e.g., Business Administration, Engineering, Computer Science)

•Proven experience as a Project Manager, preferably in a similar industry

•Strong knowledge of project management methodologies and tools, PMP certification is a plus

•Exceptional organizational and time management abilities

•Strong analytical and problem-solving skills

•Excellent verbal and written communication skills

• •Proficient in project management software and tools

Russell Tobin's client is hiring a Communications Coordinator in Dallas, TX

Employment Type: Part-time

Location: Onsite - Dallas, TX

Pay rate: $33-$35/hr

Description:

The Communications Coordinator will support strategic communications initiatives for a nonprofit foundation focused on vision care and community impact in North America. This part-time role is ideal for a detail-oriented, creative professional who enjoys copywriting, graphic design, and managing multiple projects simultaneously.

Responsibilities:

• Draft and edit presentations and speeches tailored to internal and external stakeholders
• Develop marketing and promotional materials for campaigns and initiatives
• Provide graphic design and copywriting support for creative projects
• Coordinate signage, giveaways, and collateral for Foundation events
• Support cross-functional communications across indirect programming, direct programming, and giving/development functions
• Assist in maintaining consistent messaging and brand alignment

Requirements:

• Bachelor’s Degree in Communications, Marketing, Business Administration, or a related field preferred; college juniors/seniors currently pursuing these disciplines will also be considered
• 1–2 years of experience in communications, marketing, or a related function preferred
• Strong copywriting and content development skills, with experience crafting messaging for diverse audiences and communication channels
• Graphic design proficiency (experience with Canva, Adobe Creative Suite, or similar tools); graphic design experience is a strong plus
• Solid project management and organizational skills with the ability to manage multiple initiatives
• Excellent attention to detail

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Job Description: Legal Assistant – Trusts & Estates

This role provides administrative and legal support to attorneys within the trusts and estates practice. The successful candidate will bring a minimum of five (5) years of recent experience in a comparable legal assistant or administrative support role within a law firm. The legal assistant must demonstrate strong organizational and case-management skills, the ability to support multiple attorneys simultaneously, and the capacity to manage varied and competing priorities.

Key Responsibilities

• Managing trust and estate administration matters, including preparation and filing of Massachusetts probate court forms.
• Communicating directly with clients, fiduciaries, financial advisors, and other third parties, including requests for date-of-death valuations, appraisals, and correspondence with probate courts.
• Supporting attorneys with estate planning matters, including client intake, preparation of engagement letters, explanatory correspondence, and estate planning funding instructions.
• Drafting, revising, and proofreading estate planning documents such as durable powers of attorney, health care proxies, living wills, HIPAA authorizations, and basic funding documents.
• Retrieving deeds from online registries and preparing deeds, trustee certificates, and homestead declarations in connection with estate planning.
• Maintaining calendars and tracking key deadlines, including probate filings, court deadlines, and estate plan execution dates.
• Organizing and maintaining client files and records in document management systems.
• Assisting with general administrative tasks related to the trusts and estates practice, including scheduling, correspondence, and document preparation.

Qualifications

• At least five (5) years of experience as a legal assistant or similar role in a law firm, with a focus on estate planning and/or probate and trust administration.
• Strong written and verbal communication skills, excellent proofreading abilities, and close attention to detail.
• Proficiency with Microsoft Office applications (Word, Outlook, Excel), document management systems such as NetDocuments, and working with PDF documents.
• Outstanding organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced and evolving environment.
• Professional and courteous demeanor when interacting with clients, families, and professional advisors.
• Ability to maintain confidentiality and appropriately handle sensitive and personal information.
• Willingness to learn new skills and adapt to changing processes and workflows.

Benefits

• Competitive benefits package, including comprehensive health insurance coverage and a 401(k) retirement plan.

Job Title: Account Processor

Location: Owensboro, KY

Pay Range: $17.56 - $24.01 /hour

Contract Length: 06 months, possibility for extension/conversion

• We're seeking candidates who currently live in Owensboro, KY area only.
• Must have ability to be in office full time, ability to work 8-5 CST Attention to detail, fast paced environment Overtime: Potential, but limited.

Job Summary

Performs a variety of document processing and record keeping tasks associated with customer accounts that require a thorough knowledge of products and services in the assigned area. Duties may include entering new account information; changing information on existing accounts; recording transactions; answering customer inquiries; receiving, classifying, consolidating and summarizing documents and information; completing reports and providing administrative support. Responsibilities may also include customer service duties such as answering customer inquiries, resolving customer problems and responding to customer requests for information.

Responsibilities of this Position

• Processing income checks and packages for Assumptions and Subordinations.
• Mailing out packages for Assumptions and Subordinations.
• Assisting in a phone queue to help answer questions to customers associated with Assumptions and Subordinations.
• Complete checks same day, scan all packages same day and stay within SLA.
• Candidate will interact with Customers, internal/external clients, phone and email.
• Internal face-to-face with peers and on-site management.

Required Skills

• Great customer service and communication skills.
• Ability to work in a high-pressured environment.
• Ability to multi-task.
• Great teamwork.
• Ability to be in office full time, ability to work 8-5 CST.
• MSP or DOCV/MIR would be great!

Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Russell Tobin's client is hiring a Records Management & Administrative Support Specialist in Charlotte, NC

Employment Type: Contract

Location: Hybrid - Charlotte, NC 28269

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Pay rate: $19-$21/hr

Responsibilities:

Records & Data Management

• Coordinate and organize company records and knowledge materials
• Maintain standardized filing and retrieval systems
• Ensure accurate documentation and compliance with internal processes

Accounts Receivable & Financial Support

• Provide Accounts Receivable support
• Execute credit memos, invoice cancellations, and cost transfers
• Assist with data management and reporting

Procurement & Operational Support

• Create and process purchase orders
• Manage parts ordering
• Support job management activities

Warranty Administration

• Process warranty registrations
• Support warranty cost recovery and claims

Requirements:

• High school diploma
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Intermediate proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to work independently and manage multiple priorities
• Strong time management skills
• Ability to follow Standard Work Instructions and established processes

Nice to have:

• Experience in HVAC or a service-based organization
• Knowledge of
• Knowledge of SAP S4-Hana
• Bachelor’s degree with 1+ year of relevant experience OR Associate/BA degree with 3+ years of shared service administrative support experience

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

The main function of a data coordinator is to operate data entry devices, such as a keyboard or computer, to verify and input data. A typical data coordinator is responsible for accurate information documentation and personal project management. Technical skills include documentation skills and time management.

Job Responsibilities:

• Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners.

• Compile, sort and verify the accuracy of data before it is entered.

• Locate and correct data entry errors, or report them to supervisors.

• Compare data with source documents, or re-enter data in verification format to detect errors.

• Maintain logs of activities and completed work.

Skills:

• Verbal and written communication skills, attention to detail, and interpersonal skills.

• Ability to work independently and manage one's time.

• Ability to accurately document and record customer/client information.

• Previous experience with computer applications, such as Microsoft Word and Excel.

• Completion of a speed and accuracy data entry test (May be required).

Education/Experience:

• High school diploma or GED required.

• 0-2 years related experience required.

___________

Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Data Coordinator I

Location: Bowling Green, KY 42101

Pay Rate: $17.12/hr

Duration: 12 Months (Temp to Hire)

Shift: Monday – Friday (Morning Shift)

Position Summary

The Data Coordinator I is responsible for operating data entry systems to verify, input, and maintain accurate information. This role requires strong attention to detail, documentation skills, and the ability to manage time effectively while working independently.

Key Responsibilities

• Read and review source documents such as canceled checks, sales reports, and bills to accurately enter data into designated systems.
• Compile, sort, and verify data accuracy prior to entry.
• Identify and correct data entry errors or escalate discrepancies to supervisors.
• Compare entered data with source documents to ensure accuracy.
• Maintain detailed logs of activities and completed assignments.

Required Skills

• Strong verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to work independently and manage time efficiently.
• Proficiency in Microsoft Word and Excel.
• Ability to accurately document and record client/customer information.
• May be required to complete a data entry speed and accuracy test.

Education & Experience

• High School Diploma or GED required.
• 0–2 years of related experience preferred.

Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Key Responsibilities:

• Coordinate signing appointments with clients, attorneys, notaries, and witnesses.
• Prepare finalized estate planning documents for signature, ensuring accuracy, completeness, and compliance with state laws.
• Facilitate the in-office or remote execution of documents, including notarization and witness coordination.
• Act as a notary or witness during document signings.
• Maintain accurate records of all signed documents and manage the secure filing and storage of originals and digital copies.
• Educate clients on the signing process and respond to questions or concerns with professionalism and discretion.
• Collaborate with attorneys and paralegals to ensure all necessary revisions and approvals are complete before execution.
• Track and follow up on outstanding documents to ensure timely completion.
• Arrange for document delivery, scanning, and/or recording when required.
• Support general office tasks related to client service and legal document handling.

Qualifications:

• Education: High school diploma required; Associate's or Bachelor's degree in legal studies, business, or related field preferred.
• Experience: 1–3 years in a legal or estate planning office environment preferred.
• Skills:
• Strong attention to detail and organizational skills.
• Professional communication and client-facing demeanor.
• Ability to manage sensitive client information with confidentiality and discretion.
• Proficiency in office software and legal practice management systems.
• Familiarity with common estate planning documents and procedures.

Requirements:

• North Carolina Notary Public
• Experience with legal document preparation and execution in estate law.
• Knowledge of estate planning and notarization laws in North Carolina.

Senior IT Project Manager - Financial Systems

Location: New York, NY 10036

Schedule: Hybrid - Onsite Tuesday, Wednesday, Thursday (non-negotiable)

Contract: 6-month W2 contract with potential to convert to FTE

Pay Rate: $65-$75/hour (DOE)

Start Date: ASAP

Russell Tobin is supporting a leading global professional services organization in the search for a Senior IT Project Manager to support enterprise finance and technology initiatives. This role will lead complex, cross-functional projects with global stakeholders, ensuring delivery on time, within scope, and within budget.

This is a high-visibility opportunity for a hands-on project leader who thrives in fast-paced environments and can operate independently while engaging senior leadership.

What You’ll Be Doing

Project Planning & Strategy

• Develop comprehensive project plans outlining scope, timelines, budgets, and resource allocation
• Define project objectives, success metrics, and delivery roadmaps

Project Execution

• Lead end-to-end project delivery across the full lifecycle
• Ensure milestones, deliverables, and quality standards are met

Risk & Issue Management

• Identify project risks and implement mitigation strategies
• Proactively manage escalations and remove delivery roadblocks

Stakeholder Management

• Partner with business, finance, and technology stakeholders globally
• Build strong relationships with executive sponsors and project teams

Communication & Reporting

• Provide regular status updates to leadership and steering committees
• Communicate risks, dependencies, and progress clearly

Resource & Budget Management

• Manage project resources, forecasts, and financial tracking
• Ensure effective utilization of personnel and tools

Quality & Change Management

• Oversee governance, documentation, and change controls
• Ensure adherence to delivery frameworks and standards

Project Closure

• Drive successful handoff, documentation, and post-implementation reviews

What We’re Looking For

Required Experience

• 5-10 years of IT Project Management experience
• Proven delivery of Finance Systems projects
• Experience leading 5+ full project lifecycles
• Background supporting global organizations (LATAM, EMEA, NA)
• Experience with Oracle EBS and/or SAP environments
• Strong knowledge of Waterfall and Agile methodologies
• Bachelor’s degree required

Preferred

• PMP certification (nice to have)
• Experience with enterprise project planning tools

Leadership & Communication

• Experience engaging with C-level stakeholders
• Ability to lead meetings and drive executive discussions
• Strong verbal and written communication skills
• Professional presence with senior leadership

Team Fit & Work Style

We’re seeking someone who:

• Can ramp up quickly and operate as a 100% individual contributor within 30 days
• Works independently with minimal guidance
• Is proactive, resourceful, and solutions-oriented
• Isn’t afraid to “roll up their sleeves”
• Can lead conversations and own meetings end-to-end
• Understands direction quickly and executes

Russell Tobin / Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings plan, life & disability insurance, an employee assistance program, legal support, auto & home insurance, pet insurance, and employee discounts with preferred vendors.

Job Title: Project Manager- Information Security

Location: Phoenix, AZ (Hybrid, once a week)

Duration: 12 Months plus

Pay Range: $38/hr - $43/hr on W2 (DOE)

Description

Level 1 –

• Performs job functions with minimal supervision
• Plan, direct, and coordinate projects to ensure goals and objectives are accomplished within prescribed time frames and funding parameters.
• Function as a single point of contact for Information Security or Information Technology related projects.
• Take projects from initial conception to final implementation. Define and document project scope, objectives, detailed project plans, schedules, resource plans, and or status reports.
• Own project scope, schedules, dependencies, resourcing, risks, and communications for assigned ISS or IT initiatives.
• Confer with project staff to outline work plans and to assign duties, responsibilities, and scope of authority.
• Provide tactical and strategic input on overall infrastructure planning and services related projects. May manage the efforts of sub-contractors and their workforce.
• Use sound project management methodology and demonstrate solid time management skills.
• Act as the single point of contact for ISS/IT led projects, coordinating across Infrastructure Services, Cloud, Network, DevOps, Service Desk, and SOC teams.
• Apply consistent project management discipline including RAID management, change control, and delivery tracking
• Produce and present clear, executive ready status updates, risk summaries, and milestone reporting for leadership forums Level 2 - Performs job functions in a lead capacity with general management oversight
• Lead, instruct, direct and check the work of other team members.
• Provide input for team member performance reviews.
• Perform Information Security or Information Technology procurement vendor management duties.
• Assist management in production support and project resource planning.
• Facilitate and/or create new procedures and processes that support advancing technologies or capabilities
• Evaluate high-level project information and assess project components to forecast work effort required
• Ensure Service Level Agreements between department and operational or technical areas are met
• Provide peer-level review and mentoring to level 1

ALL LEVELS

• Each progressive level includes the ability to perform the essential functions of any lower levels and mentor employees in those levels.
• Participate in corporate quality and data governance programs
• The position requires a full-time work schedule. Full-time is defined as working at least 40 hours per week, plus any additional hours as requested or as needed to meet business requirements.
• Perform all other duties as assigned

Required Job Skills (Applies to All Levels)

• Intermediate PC proficiency
• Intermediate proficiency in spreadsheet, database, project management, and word processing software
• Advanced knowledge of project management principles, methodoogies, and implementation
• Intermediate knowledge of Microsoft Applications and Suites, Windows Server, and networking applications
• Strong understanding of infrastructure best practices and quality improvement principles.
• Advanced knowledge of service desk management, data center operations, and end-user support (Level 2)
• Intermediate understanding of IT technologies, including ITIL practices (Level 2)
• Required Professional Competencies (Applies to All Levels)
• Strong analytical skills to support independent and effective decisions
• Ability to prioritize tasks and work with multiple priorities, sometimes under limited time constraints.
• Perseverance in the face of resistance or setbacks.
• Creativity and innovative problem-solving abilities
• Effective interpersonal skills and ability to maintain positive working relationship with others.
• Verbal and written communication skills and the ability to interact professionally with a diverse group, executives, managers, and subject matter experts.
• Systems research and analysis. Ability to write and present business documentation
• Experience working with and managing third parties
• Extensive experience and judgment necessary to plan and accomplish goals.
• Knowledge of business requirements development and user acceptance testing.
• Ability to maintain confidentiality and privacy
• Analytical knowledge to generate reports based on available data and make decisions based on reported data
• Required Leadership Experience and Competencies (Applies to All Levels)
• Facilitate and resolve customer requests and inquiries for all levels of management within the Corporation.
• Build synergy with a diverse team in an ever-changing environment.

Education

• High-School Diploma or GED in general field of study

Benefits Info: Russell Tobin/Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Pride Global/Russell Tobin & Associates is seeking a Customer Support/Account Rep – Sr. to work for one of our top clients in Columbus, OH 43219.

Apply today for consideration!

Employment Type: Contract

Job Title: Customer Support/Account Rep – Sr.

Pay rate: $18/hr. to $19.17/hr.

Location: Columbus, OH 43219

Duration: Till 10/05/2026, with possible extension

Description:

Preference for 1 of the following criteria:

• College Degree
• Previous contact center experience

Position Description

• Client Support Service Professionals handle incoming phone calls regarding various service inquiries on Brokerage accounts.
• Calls will need to respond with a high degree of accuracy and efficiency, while consistently meeting key department performance metrics.
• Functional support areas include Brokerage Cash Management products and services, Brokerage Online (client website) and Mobile app, and general account or financial related inquiries.
• Successful applicants will be highly professional, career driven, and committed to World-Class Service.
• Ability to contribute in a fast paced, team-oriented environment.
• Aptitude to multi-task and adjust quickly to change in a busy financial service center

ABOUT US:

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Project Manager (Engineering – Capital Projects)

Employment Type: Full-Time

Location: St. Paul, MN

Travel: ~10% (Domestic Industrial Sites)

Compensation: $101,920 – $180,544 yearly

Position Summary

We are seeking an experienced Project Manager to lead multi-discipline engineering teams in the execution of small- to mid-cap capital retrofit projects from initiation through closeout.

This role requires a strong engineering background and experience managing projects in heavy industrial environments such as pulp & paper, petroleum refining, hydrocarbons, specialty chemicals, or high-tech manufacturing.

The Project Manager serves as the single point of accountability for project performance related to scope, cost, schedule, quality, and client satisfaction.

Key Responsibilities

Project & Client Management

• Lead projects through all phases: initiation, planning, execution, monitoring, and closeout
• Serve as primary point of contact for clients and stakeholders
• Develop and manage project execution plans, scope, schedules, budgets, and risk strategies
• Ensure contractual obligations are fulfilled
• Manage change control processes including scope, cost, and schedule modifications
• Monitor client satisfaction and maintain strong working relationships

Planning & Execution

• Develop Work Breakdown Structures (WBS)
• Build and manage project schedules using Microsoft Project and/or Primavera P6
• Identify project dependencies and critical path activities
• Lead interdisciplinary coordination across engineering, procurement, and construction
• Manage remote and multi-office project teams
• Track progress, forecast performance, and implement corrective actions

Financial & Risk Management

• Monitor cost performance and manage budgets
• Review and approve client invoices and track payments
• Identify project risks and implement mitigation strategies
• Maintain organized project documentation and reporting

Leadership

• Define team roles and responsibilities
• Provide clear direction, set priorities, and drive accountability
• Foster collaboration across disciplines and locations
• Support development of project personnel
• Promote a culture of safety, integrity, and performance excellence

Required Qualifications

• Bachelor’s degree in Engineering (Chemical or Mechanical preferred)
• 10+ years of engineering experience in industrial environments
• Minimum 5 years of experience managing capital projects
• Experience in retrofit or small-to-mid-cap industrial projects
• Strong knowledge of stage-gated project execution processes (e.g., Front-End Loading)
• Proficiency in Microsoft Project and/or Primavera P6
• Ability to travel to domestic job sites
• Eligibility to obtain or hold a TWIC credential

Preferred Qualifications

• Licensed Professional Engineer (PE)
• PMP Certification
• Consulting engineering experience
• Experience working with distributed or remote project teams

Work Environment

This role requires the ability to visit and work within industrial facilities, including exposure to:

• Loud environments
• Moving mechanical equipment
• Confined spaces
• Industrial safety conditions requiring PPE

Travel may include driving or flying to job sites. Employees must meet all requirements for site access and safety compliance.

Compensation & Benefits

• Competitive salary range based on experience
• Medical, Dental, Vision coverage
• 401(k) with company contribution
• Life & Disability insurance
• Paid Time Off + Paid Holidays
• Overtime compensation for exempt staff exceeding 40 hours/week

Regards

Russell Tobin's client is hiring a Claims Processor in Mason, OH

Employment Type: Contract

Location: Onsite - Mason, OH 45040

Pay rate: $16-$18/hr

Responsibilities:

• Efficiently and accurately process standard, non-complex vision claims and adjustments
• Meet or exceed internal performance metrics for productivity, cycle time, and quality
• Participate in non-complex claims projects and initiatives as assigned
• Quickly adapt to processing changes related to new plans and benefit designs
• Collaborate with supervisors and cross-functional teams to ensure strong customer service
• Communicate effectively with internal partners, including Account Managers, Operations, Information Systems, Client Representatives, and leadership
• Proactively work with leadership on performance improvement when standards are not met

Requirements:

• High School diploma
• 0–1 year of claims processing and/or data entry experience
• Data entry and claims processing experience
• Strong attention to detail and analytical skills
• Effective verbal and written communication skills
• Proficiency in Microsoft Excel; basic knowledge of Access preferred
• Familiarity with claims processing systems and workflow tools (preferred)
• Understanding of third-party benefits and administration
• Ability to multitask and work well under pressure
• Strong customer service orientation

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Russell Tobin's client is hiring a Customer Service Support (Office Admin) in Charlotte, NC

Employment Type: Contract

Location: Onsite - Wayzata, MN 55391

Schedule: Monday – Friday 7:45 AM – 4:15 PM

Pay rate: $18-$19/hr

Responsibilities:

• Support routine order management activities including intake, confirmation, processing, and fulfillment
• Assist in identifying internal order process obstacles and collaborate with cross-functional teams to support corrective actions
• Update internal stakeholders on order status and related issues
• Generate and maintain order-related documentation per established procedures
• Assist with resolving simple administrative or clerical issues tied to order confirmation and fulfillment
• Support customer order verification including credit, contracts, pricing, stock allocation, and transportation alignment
• Follow standard procedures related to order status, invoices, and contract balances
• Handle moderately complex clerical and customer support tasks under general supervision
• Escalate complex issues to appropriate team members
• Perform additional duties as assigned

Requirements:

• High school diploma or equivalent
• 1–2 years of related work experience
• 1–2 years of experience in mail & delivery services
• Basic PC proficiency (Microsoft Outlook, Word, Excel)
• Ability to lift up to 35 lbs
• Strong verbal and written communication skills

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Russell Tobin's client is hiring a Customer Service Representative in Mason,, OH

Employment Type: Contract

Location: Onsite - Mason, OH 45040

Pay rate: $17-$19/hr

Responsibilities:

• Handle inbound calls about orders, order status and tracking and general customer service inquiries
• Make outbound calls to follow up on pending orders and jobs
• Manage an average call volume of approximately 8 calls per hour
• Accurately document interactions and resolutions
• Use professional, courteous communication at all times
• Resolve customer issues efficiently, aiming for first-contact resolution
• Collaborate effectively with team members and leadership

Requirements:

• High School diploma or equivalent preferred but not required
• Strong written and verbal communication skills
• Ability to perform basic math
• Intermediate PC skills, including: Windows operating systems, Microsoft Office Suite, Internet and web browsers
• Customer-focused mindset with a commitment to quality service
• Ability to work effectively in a team environment

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Senior Analyst or Associate, Financial Advisory (Talent Pipeline)

Confidential Multi-Family Office & Investment Advisory Firm

Overview

As a Senior Analyst or Associate within our Financial Advisory team, you will operate at the intersection of legacy and innovation, serving as a trusted partner to some of the world’s most influential individuals and families. You will help clients navigate the complexities of their financial lives with precision, empathy, and exceptional care — ensuring that every element of their balance sheet, investment strategy, and long-term plan is managed with clarity and foresight.

You will join a collaborative advisory team that values learning, partnership, and shared ownership. We work closely across levels and alongside internal specialists so that every client benefits from the full strength of our integrated platform.

This role is designed for professionals energized by complexity, motivated by service, and driven to make a lasting impact. If you take pride in anticipating needs, delivering exceptional outcomes, and making complexity feel seamless, this is an opportunity to join a team built on trust, care, and excellence.

Please note: This posting is intended to build a pipeline of high-quality candidates for future openings. We will reach out as opportunities align with business needs.

Core Responsibilities (All Candidates)

You will support clients across a broad range of investment, planning, and relationship management activities, including:

• Preparing and analyzing balance sheets, asset allocations, investment performance reports, and other financial materials.
• Assisting with investment operations, including trade coordination, cash flow monitoring, and private investment updates.
• Conducting financial and estate planning analyses such as liquidity modeling, lending evaluations, and gifting illustrations.
• Partnering with accountants, attorneys, and external advisors to gather information and support planning discussions.
• Preparing client meeting materials, managing follow-ups, and maintaining accurate data in CRM and portfolio reporting systems.
• Collaborating closely with Investment Strategy, Legal, Compliance, and Operations teams to ensure seamless client service.

Senior Analyst

Senior Analysts take on increasing ownership, judgment, and communication responsibility.

Additional Responsibilities

• Own key deliverables such as asset allocation reviews, rebalancing recommendations, and planning analyses.
• Support advanced planning work, including Monte Carlo simulations, executive compensation summaries, and scenario-based modeling.
• Develop working knowledge of trusts, estate strategies, and gifting structures.
• Participate in client meetings and proactively identify opportunities such as refinancing, liquidity needs, and strategic planning considerations.
• Mentor Analysts on processes, systems, and best practices as you grow into a leadership mindset.

Qualifications

• Bachelor’s degree required.
• 3+ years of relevant experience in financial services, wealth management, or multi-family office environments.

Associate

Associates deepen their role as strategic advisors and trusted client partners.

Additional Responsibilities

• Lead client relationships in partnership with senior team members, helping clients interpret investment results, plan across generations, and make informed decisions.
• Drive portfolio discussions, rebalancing recommendations, and investment rationale with a strong understanding of asset classes and the firm’s investment philosophy.
• Guide trust and estate planning conversations and coordinate with attorneys on structures, gifting strategies, and long-term planning.
• Manage complex client processes such as 10b5-1 plans, lending evaluations, private investment coordination, and other high-impact deliverables.
• Coach junior teammates, strengthen team workflows, and elevate the quality and clarity of client deliverables.

Qualifications

• Bachelor’s degree required.
• 5+ years of experience working with high-net-worth or ultra-high-net-worth clients.

Who You Are

Across both levels, successful candidates demonstrate:

• Strong analytical and communication skills, with the ability to explain complex topics clearly and simply.
• Exceptional attention to detail and commitment to accuracy.
• Intellectual curiosity, proactive thinking, and a passion for client service.
• High integrity in handling confidential and sensitive information.
• A collaborative mindset and enthusiasm for teamwork.

Location

Applicants are expected to work onsite in our New York or San Francisco offices in accordance with our hybrid working policy.

Compensation

In accordance with applicable law, we provide a reasonable estimate of the salary range for this role. Compensation decisions consider factors such as skill set, experience, training, certifications, and business needs. We apply a total rewards philosophy in determining overall compensation.

• Senior Analyst: $110,000 – $120,000 base salary
• Associate: $130,000 – $150,000 base salary

Both levels are eligible for a discretionary bonus and comprehensive benefits.

Russell Tobin & Associates is currently seeking a Graphic Production Coordinator, 3+ Months Contract role for one of our Fortune 500 clients, for New York, NY - Remote. Apply today for immediate consideration.

Position: Graphic Production Coordinator

Location: New York, NY - Remote

Contract Duration: 3+ months with potential extension

Pay rate: $25.00-29.00/hr on w2

Job Summary:

• The team is responsible for managing print production of all in-store initiatives (marketing/RISC/RSM/product), graphic inventory management, developing marketing visual guidelines, NRR graphic production and distribution, and marketing campaign planning.
• The position requires a highly analytical individual who excels in data interpretation and analysis to support graphics management.
• The ability to interpret and build complex distribution lists will be key to this role.
• A solid background in project management, inventory management, and complex distribution list creation is essential to effectively contribute to the analytical demands of our team.

Major Duties and Responsibilities:

• Support additional workload for SGH graphic needs especially for high priority urgent turn around timeline jobs
• Support print campaign distribution lists for the below
• Urgent inventory pulls
• Hot jobs (business critical projects)
• Brand image updates based on expiration
• React to urgent promotion and new store openings needs
• Maintain new crops developed from NRR on code sheet template
• Upload needs on graphic platform
• Update project trackers
• Manage job folders for owned projects
• Update jobs tracker for owned projects
• Record graphic spend

Basic Qualifications:

• Solid Microsoft Office Skills (Word, Excel, Power Point, etc.)
• Advanced Excel skills (PIVOT TABLES, V-LOOK UP, CONDITIONAL FORMATTING, DATA ANALYSIS & VALIDATION)
• Strong Project management skills
• Strong team skills and an aptitude for cross functional interactions
• Candidate must be extremely detail oriented, able to think analytically with precision and consistency, and able to understand and manage the complexity of a diverse store groups

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Title: Product Designer III (No C2C)

Part-time: 20/hr per week, extendable depend on need

Duration: 3 weeks +

Location: Hybrid onsite in Cupertino, CA (Open to Remote )

Required Qualification:

• 5+ years UX/UI design experience

• Portfolio demonstrating data visualization or dashboard design (monitoring, analytics, or operations dashboards preferred)

• Experience designing for constraint-based platforms (Datadog, Grafana, Tableau, Looker, or similar)

• Ability to create production-ready specs that translate to platform widget capabilities

• Experience with enterprise B2B or internal tools (not just consumer apps)

Strongly Preferred:

• Direct Datadog dashboard design experience

• Background in operations, SRE, or infrastructure monitoring contexts

• Experience visualizing hierarchical data (geography, org structure, partner tiers)

Soft Skills:

• Comfortable working with technical stakeholders (engineers, data teams)

• Can translate ambiguous requirements into concrete design options

• Responsive to async feedback; self-directed

Russell Tobin's client is hiring an Operation Specialist in Mason, OH

Employment Type: Contract

Location: Hybrid (Tue-Thu onsite) - Mason, OH 45040

Schedule: 8am - 5pm

Pay rate: $20-$21.42/hr

Responsibilities:

• Maintain the integrity and accuracy of broker information in the CRM, including appointment status, commission payment information, and contact details.
• Develop, maintain, monitor, and report against departmental standards and performance results.
• Respond promptly to internal and external customer inquiries to ensure satisfaction.
• Enhance the quality, breadth, and depth of broker data in the CRM system.
• Manage multiple lines of communication including cases, email, and chat platforms.
• Identify and recommend system and process improvements to optimize operational efficiency.
• Analyze and report financial and operational data; generate concise, accurate reports using Excel.
• Maintain effective communication with Sales, Account Management, and Broker representatives.

Requirements:

• Proven experience in operations or broker management roles.
• Strong knowledge of CRM systems (SAP experience preferred).
• Advanced Microsoft Excel skills (data extraction, analysis, and reporting).
• Ability to manage multiple tasks and communications effectively.
• Strong attention to detail and commitment to data accuracy.
• Successful completion of background check and drug screening.

Nice to have:

• Experience in a financial or benefits-related operations environment.
• Previous experience supporting brokers or CRM-driven operations.

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.