Quadient Postage Meter Jobs in Usa

JOB DESCRIPTION

Summary/Objective

The Executive Assistant provides comprehensive support to the CEO and Executive Leadership Team, while also managing SePRO’s Carmel office operations. This highly visible and dynamic role requires exceptional organizational skills, sound judgment, and the ability to anticipate needs, think critically, and deliver proactive solutions with professionalism and confidentiality.

Essential Functions

Executive and Board Support

• Provide advanced calendar and meeting management for the CEO and Executive Leadership Team; prioritize inquiries, troubleshoot conflicts, and ensure seamless daily operations.
• Serve as liaison and support to the Board of Directors. Plan and manage all logistics for Board meetings and events.
• Complete a wide range of administrative duties to support the CEO’s leadership of the organization, including:
• Managing special projects
• Designing and producing complex documents, reports, and presentations
• Preparing meeting materials and correspondence
• Maintaining contact lists and arranging travel
• Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO, often involving sensitive or confidential information. Assess priorities and determine appropriate action, referral, or response.
• Coordinate Executive Leadership Team meetings and provide support for company-wide staff meetings and events.

Office Operations

• Manage all aspects of SePRO’s Carmel office operations to ensure a professional, efficient, and welcoming environment.
• Collaborate with the Chief Human Resources Officer to develop and maintain office policies and procedures for improved workflow.
• Oversee office supply inventory, equipment maintenance, and vendor relationships.
• Supervise upkeep of multifunction devices, postage meters, and other office equipment.
• Provide hospitality to guests and maintain a positive, professional office atmosphere.
• Respond to inquiries from the main phone line and assist internal teams.

Event and Project Management

• Provide planning and logistical support for key internal and external events and meetings.
• Assign project tasks to appropriate staff and track completion to ensure deadlines are met.

Business Unit Support

• Support the SePRO Water Business Unit by managing documentation for contracts, conferences, and meetings.
• Collaborate with the SePRO Water Vice-President and Marketing Director to develop a SharePoint resource site for the business unit.

Other Responsibilities

• Maintain effective document management for corporate contracts.
• Perform other duties and projects as assigned in support of organizational goals.

Qualifications / Experience

• Minimum of five years’ experience in executive support roles.
• Expert proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to design and edit professional presentations and materials.
• Proficiency with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Strong verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• High degree of professionalism in working with diverse stakeholders, including Board members, senior executives, staff, customers, and community leaders.
• Proven ability to manage multiple priorities and projects independently in a fast-paced environment.
• Demonstrated discretion and integrity in handling confidential information.

Position Type/Expected Hours of Work

This is a full-time position. General work hours are Monday through Friday, 8:00 a.m. to 5 p.m.

SePRO Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Pelstar LLC isan ISO 13485 and ISO 9001-certified manufacturer of Class I medical devices under the Health o meter Professional and Bridge Healthcare brands. We are seeking a motivated quality professional to own and lead quality and regulatory as the company’s Quality Manager. Our products, trusted across the full continuum of care—from physician offices and long-term care facilities to acute care and ambulatory surgery centers—are distributed across North America and extend globally into South America, the Middle East, and Asia.

Role Overview: The Quality Manager serves as the company’s authority for quality and regulatory compliance, operating in close partnership with Engineering and executive leadership. The role holds final quality decision authority for product release, supplier qualification, and process changes. This is a primarily on-site, hands-on leadership role with limited flexibility based on business needs responsible for ensuring effective execution of QMS processes and data-driven quality decisions. This position reports to the head of Engineering, with direct and regular engagement with the CEO/President to ensure alignment on quality and regulatory priorities. The role currently has no direct reports and leverages internal and external support resources to support QMS activities.

Key Responsibilities:

• Serve as FDA Management Representative with final quality decision authority and responsibility for regulatory compliance and QMS effectiveness
• Own, maintain, and continuously improve the ISO 13485 and ISO 9001-certified QMS, including leading audits, CAPAs, and management reviews
• Establish and oversee part and product inspections and release activities, including direct execution as needed and final review/approval of delegated acceptance decisions
• Oversee supplier qualification, monitoring, and compliance with regulatory and quality requirements, and serve as the U.S. Agent for designated foreign suppliers
• Direct and coordinate internal resources, in collaboration with functional leaders, to meet quality and regulatory objectives
• Analyze quality data, trends, and risk using appropriate statistical methods
• Drive quality culture and cross-functional engagement by promoting a customer- and patient-oriented culture (weighEasier®) and communicating quality objectives and risks across the organization
• Travel up to 5%

Required Qualifications:

• Bachelor’s degree required. Engineering, Science, or a related technical field preferred. Additional relevant education is a plus.
• 6+ years of quality/regulatory experience in a regulated environment, including 4+ years in medical devices within a certified quality system (e.g., ISO 13485)
• Demonstrated experience owning quality and/or regulatory processes and final decisions

Preferred Qualifications:

• 10+ years of technical, quality, or regulatory experience in medical devices
• Prior experience serving as FDA Management Representative
• Experience managing team or external vendors with demonstrated independent decision authority
• Strong statistical analysis background – ASQ, RAPS, Lean, or similar certifications preferred
• Experience with similar technologies to existing product families

Compensation and Benefits: We offer a competitive compensation package, including a comprehensive suite of health benefits, tailored to support the wellbeing of our team members and their families.

Location: On-site, McCook, IL 60525

Join Us: We welcome your application. Please send your resume to

Mailroom Clerk

Contract to hire

Onsite - Hempstead, New York

Hourly: $17-18/hr

Hours: Monday through Friday from 9am to 5pm.

Must Haves:

Working knowledge of Quadient (or similar) mail machines, EMS or comparable mail management software.

Prior experience in a similar role/environment

Preferred:

Higher Ed

Knowledge of print and mail center functions and USPS regulations.

Knowledge of WebCRD

Responsibilities include, but are not limited to:

Sorts both U.S.P.S. and on-campus mail in preparation for daily deliveries.

Delivers mail on designated campus route for faculty and administrators.

Operates a van or cart in a safe, effective manner.

Supports the on-campus delivery process twice daily including the delivery of on-campus mail and packages.

Processes metered mail and packages for all classes of mail.

Effective operation of Quadient mail machines and software programs. (Or comparable equipment and programs.)

Responsible for Customer Service interaction, with attention to detail, in a professional manner via phone, in­person, work tickets, email, and/or service desks; and outreach to customer(s) when clarity is necessary.

Assists in preparation of bulk mail as needed.

Assists in preparation and metering of all mail types.

Understands, operates, and troubleshoots all industry standard Mail Services technologies, and is capable of being trained in print technology, including the printing machines for direct to print usage, large format printer and printing equipment, cutter, folder, laminator, shrink wrapper, stapler, hole puncher, jogger, perf/scoring machine, comb and tape binders, addresser, inserter, wafering machines, and the mail machines, as needed.

Prepares, prints, and mounts posters, as needed. Can be trained on use of WebCRD or comparable print management software.

Will be trained on use of forklift, as needed.

Who We Are

SAG-AFTRA is the iconic American labor union that represents approximately 160,000 media professionals.SAG-AFTRA employees support our members and thrive on securing the strongest protections by negotiating the best wages, working conditions, health and pension benefits. We preserve and expand members' work opportunities, vigorously enforce our contracts and protect our members against unauthorized use of their work.

What You'll Do

The Residuals Processing Specialist (Mail Team) is responsible for mailing residual payments received from studio and payroll houses. Payments are delivered through methods that include first class mail and UDDD.

(This section provides a general summary of the most significant job duties performed. It does not explain in detail every single duty performed.)

• Run checks through Xerox Nuvera machines
  • Manage the organizing of checks directed to designated sorting trays i.e., direct deposit, hand matching and special handling
• Run checks through Pitney Bowes machine to fold, stuff, seal and add postage for mailing
• Perform daily maintenance on machines e.g., air blow out for dust, cleaning of filters, tightening loose parts, switching out broken or worn parts and adding sealant
• Troubleshoot and communicate technical issues with equipment in the machine room
• Assist with paper and envelope management
  • Stacking deliveries and loading onto machines
  • Break down boxes
• Add postage to Pitney Bowes machines
  • Relay info to Workflow for payment
• Maintain a clean and organized work area
• Other duties or special projects as assigned

What You'll Need

We want to make sure you're successful. To be considered, you must have:

(The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)

• Demonstrate effective skills in the use of PC applications
• Ability to work independently and as part of a team
• Ability to adapt to a fast paced environment
• Ability to be flexible
• Ability to lift 30-45lbs
• Must be able to communicate effectively in English; in both verbal and written form
• Must be detail oriented
• Able to organize, prioritize and coordinate multiple tasks under daily deadlines
• Able to work under pressure
• Capable of taking direction from more than one supervisor
• Superlative interpersonal skills: Excellent phone manners. High degree of patience and tact. Must be able to cultivate respectful, strategic and collaborative relationships with people from diverse backgrounds both internally and externally
• Have an understanding and awareness of worker rights impacting SAG-AFTRA members
• Hold yourself and others accountable for a high level of performance and integrity
• Must be able to work in a challenging environment where constructive feedback from others is encouraged
• Must maintain regular and acceptable attendance at such level as is determined by SAG-AFTRA's attendance policy
• Must be available and willing to work extended hours per day or per week, including weekends, as SAG-AFTRA determines is necessary to meet its business needs

MINIMUM QUALIFICATIONS:

Education and/or Experience:

• High School diploma or equivalent
• Knowledge of Oracle a plus

Certificates, licenses, and/or registrations:

• N/A

TESTING REQUIREMENTS:

• Basic Office Skills test: spelling, math, grammar and filing - passing score: 76%
• Microsoft Word test (basic) - passing score: 76%
• Typing test 25 WPM
• 10-Key test - passing score: 76%

What You'll Get

We are a great place to work because we offer:

• The hourly rate for this position is $25.76 along will our employee perks and benefits.
• Colleagues that are passionate about what we do and how they contribute to our mission
• Balance between work and home life responsibilities
• Affordable and comprehensive medical and dental plans
• Generous pension plan
• Employee discounts and perks

The purpose of this classification is to lead a crew of workers engaged in operating equipment and performing maintenance work associated with various projects within an assigned County department. This is for second shift and the schedule is: Tuesday Friday 3:00 pm 1:30 am (4 10 hour work days).

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Leads a team of workers in operating equipment and performing maintenance work involving various projects within an assigned County department, which may involve skilled/semi-skilled building maintenance, custodial maintenance, landscaping/grounds maintenance, water system installation, water/sewer infrastructure maintenance, or other projects. Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals; conducts training activities; conducts interviews and makes hiring recommendations; ensures proper training and certification of employees. Coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; consults with assigned staff, assists with complex/problem situations, and provides technical expertise. Oversees staff compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals; initiates any actions necessary to correct deviations or violations. Coordinates projects and work activities with those of other departments, contractors, outside agencies, or others as needed. Supervises and coordinates projects; receives and completes work orders; visits work sites to assess work requirements; prioritizes and schedules projects; determines type/amount of equipment and materials needed to conduct projects; plans most efficient use of resources to complete work orders; coordinates internal/external parties involved in projects; assigns projects to appropriate work crews; redirects/reassigns work crews in response to emergencies or changes in priorities; monitors work performed by outside contractors; monitors progress in meeting project deadlines; inspects quality of completed work; submits completed work orders. Responds to complaints and questions related to projects and work activities; provides information, researches problems, and initiates problem resolution. Supervises or assists in performing various tasks associated with skilled/semi-skilled building maintenance; coordinates and participates in equipment/system installation, alternation, and maintenance projects and building renovation, reconfiguration, and relocation projects; assists in troubleshooting electrical, HVAC, plumbing, mechanical, carpentry, and construction problems; installs/removes locks, panic hardware, and disability hardware. Supervises or assists in performing various tasks associated with custodial maintenance; vacuums, sweeps, mops, strips, and/or waxes floor surfaces; cleans, dusts and polishes furniture, equipment, fixtures, walls, and other surfaces; cleans, deodorizes and disinfects bathrooms; replenishes soap products and paper products; cleans and disinfects water fountains, telephones, benches, or other public facilities; washes/cleans glass doors, windows, and blinds; empties trash cans, recycling containers, and ash urns; carries/transports trash to dumpster or other designated trash receptacle; replaces batteries, light bulbs, and ballasts. Supervises or assists in performing various tasks associated with landscaping/grounds maintenance; plants and maintains trees, shrubs, flowers, and grass; mows landscaped areas; cuts trees and brush; applies seed, fertilizer, and herbicides; ensures that grounds and parking areas are clear of safety hazards or debris; spreads grounds materials; digs holes/trenches and shovels materials. Supervises or assists in performing various tasks to provide general support to County departments/staff; transports, collects, and distributes mail; stores and distributes supplies and paper goods; assists with pickup/delivery of paper/aluminum recyclable materials; sets up tables/chairs for meetings/activities. Supervises or assists in performing various tasks associated with installation, maintenance, and repair of water/sewer infrastructure system, equipment, meters, and related facilities; digs trench lines; locates underground telephone, power, gas, and telephone utility lines; tests chlorination and water pressure on water mains; excavates ground around gas mains/services and utility cables/lines; assembles valves, hydrants, water mains, water meters, and services; extends existing water lines for service; installs fire hydrants; installs service lines and meters; repairs water main and service line leaks. Supervises or assists with operation, inspection, and cleaning of water/wastewater pumping stations; ensures continual operation of pumping stations to provide clean, safe drinking water. Supervises activities to maintain traffic control and safety at construction/work sites, including flagging of traffic and setup of safety cones, barricades, barrels, and road/warning signs. Coordinates or performs special projects; responds to after-hours calls or emergency situations as needed. Monitors inventory levels of department equipment, tools, chemicals, supplies, and other materials; ensures availability of adequate materials to conduct work activities; initiates requests for new or replacement materials. Operates a variety of machinery, equipment, and tools associated with projects and work activities, which may include a utility truck, tractor, dump truck, backhoe, skid loader, trencher, aerator, auger, generator, air compressor, mud pump, water pump, sewer pump, tapping machine, utility locating device, jetter, welder, torch, pipe cutter, wire cutter, bolt cutter, sander, table saw, radial arm saw, drill press, drill, chain saw, mower, weed eater, edger, bush hog, seed spreader, leaf blower, chipper, cement mixer, vacuum cleaner, carpet cleaner, buffing machine, shovel, rake, post hole digger, hedge clipper, janitorial tools, gardening tools, mechanic tools, carpentry tools, hand tools, electrical tools, air testing device, diagnostic instruments, ladder, or two-way radio. Supervises and assists in performing general/preventive maintenance tasks necessary to keep vehicles, equipment and tools in operable condition, which may include inspecting/testing equipment, refueling vehicles, checking fluid levels, replacing fluids, greasing equipment, replacing parts, sharpening blades, washing/cleaning equipment, or cleaning shop/work areas; monitors equipment operations to maintain efficiency and safety; reports faulty equipment. Transports, loads and unloads various equipment and materials used in projects; transports inmate work crews to/from work sites. Prepares or completes various forms, reports, correspondence, logs, checklists, work requests, purchase requests, supply requests, maintenance records, inventory records, charts, diagrams, performance evaluations, or other documents. Receives various forms, reports, correspondence, logs, work orders, service requests, supply requisitions, packing slips, vendor receipts, vehicle/equipment maintenance reports, work order reports, meter applications, charts, drawings, diagrams, blueprints, material safety data sheets, operational manuals, policies, procedures, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate. Notifies supervisor of situations involving mechanical problems, low inventory levels, or other issues requiring attention. Communicates with supervisor, employees, other departments, community service workers, inmate workers, vendors, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

This classification is designated as a safety sensitive position which is subject to random drug and alcohol testing and any other drug testing methods as stated in policies adopted by Forsyth County concerning drug and alcohol. May perform the duties of immediate supervisor in absence of same. Provides assistance to other employees or departments as needed. Performs other related duties as required.

Minimum Qualifications:

High school diploma or GED; supplemented by three (3) years previous experience and/or training that includes equipment operation, supervision, and specialized work in area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Georgia driver's license. Must possess and maintain valid Georgia Commercial Driver's License (CDL) including appropriate endorsement(s). Depending on area of assignment, must possess appropriate Water Distribution System Operator certification or Wastewater System Operator certification. Must possess or obtain other Water Distribution System Operator certification or Wastewater System Operator certification within one (1) year of hire.

• 
  
• Design / Engineering
  
  • 
    
  • Generate design documents for SCADA/Automation projects
    
    • 
      
    • Develop design document narratives
      
    • Perform requirements analysis
      
    • Generate Sequence of Operations (SOO) / System Functional Documentation
      
    • Create Subsystem Designs (CAD / Panels / Layouts / Wiring / SCADA Screens / Hardware / Communications)
      
    • Comment Resolution
      
    
    
    
  • Reviews and comments on 3rd party design documents for SCADA/Automation projects in support of large programs/projects
    
    • 
      
    • Review design document narratives
      
    • Perform execution and design scope gap analysis
      
    • Review Sequence of Operations / System Functional Documentation to ensure compliance with project requirements
      
    • Review Subsystem Designs (CAD / Panels / Layouts / Wiring / SCADA Screens / Hardware / Communications) for project compliance
      
    • Assist in reviewing project specifications
      
    • Assist in creation of testing plans and procedures for Integrated Systems Factory Testing
      
    
    
    
  
  
  
• Programming
  
  • 
    
  • Program / configure / troubleshoot Controllers, PLCs, RTUs, and/or HMI systems
    
  
  
  
• Testing / Troubleshooting / Deployment / Commissioning
  
  • 
    
  • Assist senior engineers in creating and updating testing and commissioning procedures
    
  • Preparation of test reports
    
  • Originates test procedures
    
  • Commissioning of deployed systems
    
  • Development of test equipment and simulation devices
    
  • Perform Factory and Field Testing
    
  
  
  
• Maintenance
  
  • 
    
  • Perform troubleshooting on service calls to existing and legacy system operators
    
  • Perform hardware / software upgrades and replacements on existing systems
    
  
  
  

• 
  
• Estimates
  
  • 
    
  • Assists senior engineers in preparation of cost estimates and supporting documentation
    
  • Work with relevant stakeholders to review scope of project
    
  • Conduct any surveys, inspections, tours, etc. of client sites, as required
    
  • Assists senior engineers in evaluation and pricing of change orders from vendors
    
  
  
  
• Personnel Management
  
  • 
    
  • Assigns tasks and coordinates with Technical Staff
    
  • Provides technical direction and on-the-job training to drafters, engineering technicians, and less experienced engineers.
    
  
  
  

• 
  
• Bachelor's degree in electrical engineering and 5-7 years field experience
  
• Associate degree in the electrical field and 10 years field experience
  
• High school diploma and 15 years field experience
  
• 5 years' experience with designing and servicing controls systems for switchgear, substations, metering and SCADA/Fault Data/SER/Integration-Automation equipment installation and testing
  
• Experience in reading electrical and control schematics
  
• Experience in electrical power monitoring systems (EPMS) startup, configuration, and calibration
  
• Experience in testing and troubleshooting control and protection systems
  
• Experience using basic electrical and hand tools
  
• Experience using testing, calibration, or industry-specific tools and software
  
• Experience testing, reading/verifying all voltage and current inputs to relays; verifying all metering (local and SCADA); calibrating all relays; trip testing (local and SCADA); verifying all alarms (local and SCADA); verifying all alarms (local and SCADA); verifying all function switches, etc.
  
• Experience with 3 phase power systems; power system protection & control schemes; test equipment; test equipment software
  
• Must be a US CITIZEN
  

• 
  
• Experience in OT and IT networking technologies and topologies
  
• Experience troubleshooting and diagnosing OT and IT networks and protocols
  
• Experience in CAD/CAE Software (Visio, AutoCAD)
  
• Experience in schedule management software (Project, Primavera P6)
  
• Standard Office Software (Microsoft Word, Excel, Access etc.)
  

• 
  
• Required Certifications
  
  • 
    
  • Certification in one or more PLC / Automation Platform, such as: Niagara N4, Schneider Power Monitoring, Rockwell, Siemens, JCI, Eaton Foreseer, etc.
    
  • Certification in one or more SCADA platforms, such as: Iconics, Ignition, Aveva, etc.
    
  
  
  
• Preferred Licenses / Certifications
  
  • 
    
  • Design Build Institute of America (DBIA)
    
  • Certified SCADA Security Architect (CSSA)
    
  • Certified Automation Professional (CAP)
    
  
  
  

• 
  
• While performing the duties of this job, the employee is regularly exposed to computer screens for an extended period of time; Sitting for extended periods of time; Reach by extending hands or arms in any direction; Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard; Listen to and understand information and ideas presented through spoken words and sentences; Communicate information and ideas in speaking so others will understand; Read and understand information and ideas presented in writing; Apply general rules to specific problems to produce answers that make sense; Identify and understand the speech of another person.
  

• 
  
• Design / Engineering
  
  • 
    
  • Assists Senior Engineers in design documents for SCADA/Automation projects
    
    • 
      
    • Developing design document narratives
      
    • Perform requirements analysis
      
    • Understanding of Sequence of Operations (SOO) / System Functional Documentation
      
    • Create Subsystem Designs (CAD / Panels / Layouts / Wiring / SCADA Screens / Hardware / Communications)
      
    • Comment Resolution
      
    
    
    
  • Reviews and comments on 3rd party design documents for SCADA/Automation projects in support of large programs/projects
    
    • 
      
    • Review design document narratives
      
    • Perform execution and design scope gap analysis
      
    • Review Sequence of Operations / System Functional Documentation to ensure compliance with project requirements
      
    • Review Subsystem Designs (CAD / Panels / Layouts / Wiring / SCADA Screens / Hardware / Communications) for project compliance
      
    • Assist in reviewing project specifications
      
    • Assist in creation of testing plans and procedures for Integrated Systems Factory Testing
      
    
    
    
  
  
  
• Programming
  
  • 
    
  • Program / configure / troubleshoot Controllers, PLCs, RTUs, and/or HMI systems
    
  
  
  
• Testing / Troubleshooting / Deployment / Commissioning
  
  • 
    
  • Assist senior engineers in creating and updating testing and commissioning procedures
    
  • Preparation of test reports
    
  • Originates test procedures
    
  • Commissioning of deployed systems
    
  • Development of test equipment and simulation devices
    
  • Perform Factory and Field Testing
    
  
  
  
• Maintenance
  
  • 
    
  • Perform troubleshooting on service calls to existing and legacy system operators
    
  • Perform hardware / software upgrades and replacements on existing systems
    
  
  
  

• 
  
• Estimates
  
  • 
    
  • Assists senior engineers in preparation of cost estimates and supporting documentation
    
  • Work with relevant stakeholders to review scope of project
    
  • Conduct any surveys, inspections, tours, etc. of client sites, as required
    
  • Assists senior engineers in evaluation and pricing of change orders from vendors
    
  
  
  
• Personnel Management
  
  • 
    
  • Assigns tasks and coordinates with Technical Staff
    
  • Provides technical direction and on-the-job training to drafters, engineering technicians, and less experienced engineers.
    
  
  
  

• 
  
• Bachelor degree in electrical or mechanical engineering and 2-5 years field experience
  
• Associate degree in the electrical or mechanical field (add 3 years field experience)
  
• High school diploma (add 5 years field experience)
  
• 2-5 years' experience with designing and servicing controls systems for switchgear, substations, metering and SCADA/Fault Data/SER/Integration-Automation equipment installation and testing
  
• Experience in reading electrical and control schematics
  
• Experience in electrical power monitoring systems (EPMS) startup, configuration, and calibration
  
• Experience in testing and troubleshooting control and protection systems
  
• Experience using basic electrical and hand tools
  
• Experience using testing, calibration, or industry-specific tools and software
  
• Experience testing, reading/verifying all voltage and current inputs to relays; verifying all metering (local and SCADA); calibrating all relays; trip testing (local and SCADA); verifying all alarms (local and SCADA); verifying all alarms (local and SCADA); verifying all function switches, etc.
  
• Experience with 3 phase power systems; power system protection & control schemes; test equipment; test equipment software
  
• MUST BE A US CITIZEN
  

• 
  
• Experience in OT and IT networking technologies and topologies
  
• Experience troubleshooting and diagnosing OT and IT networks and protocols
  
• Experience in CAD/CAE Software (Visio, AutoCAD)
  
• Experience in schedule management software (Project, Primavera P6)
  
• Standard Office Software (Microsoft Word, Excel, Access etc.)
  

• 
  
• Required Certifications
  
  • 
    
  • Certification in one or more PLC / Automation Platform, such as: Niagara N4, Schneider Power Monitoring, Rockwell, Siemens, JCI, Eaton Foreseer, etc.
    
  • Certification in one or more SCADA platforms, such as: Iconics, Ignition, Aveva, etc.
    
  
  
  
• Preferred Licenses / Certifications
  
  • 
    
  • Design Build Institute of America (DBIA)
    
  • Certified SCADA Security Architect (CSSA)
    
  • Certified Automation Professional (CAP)
    
  
  
  

• 
  
• While performing the duties of this job, the employee is regularly exposed to computer screens for an extended period of time; Sitting for extended periods of time; Reach by extending hands or arms in any direction; Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard; Listen to and understand information and ideas presented through spoken words and sentences; Communicate information and ideas in speaking so others will understand; Read and understand information and ideas presented in writing; Apply general rules to specific problems to produce answers that make sense; Identify and understand the speech of another person.
  

Build a Career That Matters with One of the World's Most Respected Employers!

- - - - - - - - - - - -

Operates independently and cooperates with other Central Metrology Technicians to guarantee precision, dependability, and adherence to established standards for calibrations within Central Metrology Lab Scope.

Calibration: Check, analyze, and recalibrate measurement devices based on established criteria, maintaining accurate readings.

Documentation: Maintain clear, detailed logs of laboratory standards, calibration procedures, test findings, and maintenance carried out to follow quality management systems and external guidelines (e.g., ISO 17025).

Process improvement: Partner with fellow Central Metrology Technicians and Internal Business Partners to advance metrology practices and calibration protocols, spot opportunities for progress, and carry out solutions.

Training: Provide training and guidance as needed to other technicians and internal business partners on metrology and calibration techniques and standard methodologies.

Troubleshooting: Detect and address inconsistencies in process and procedures by conducting root cause analysis.

Works autonomously and collaboratively with other Central Metrology Technicians to ensure precision, reliability, and conformity to defined standards for calibrations within the Central Metrology Lab Scope.

Calibration: Assess, test, and calibrate measurement devices following established standards, maintaining accurate readings.

Documentation: Carefully and thoroughly record all laboratory standards, calibration processes, test outcomes, and maintenance to meet quality management systems and external criteria (e.g., ISO 17025).

Process improvement: Work alongside other Central Metrology Technicians and Internal Business Partners to advance metrology techniques and calibration procedures, detect areas needing improvement, and apply solutions.

Training: Deliver instruction and mentorship as required to other technicians and internal business partners regarding metrology and calibration techniques and standard processes.

Troubleshooting: Detect and address inconsistencies in processes and procedures by conducting root cause analysis.

Adhere to safety protocols and procedures, including the use of personal protective equipment (PPE).

Perform calibrations on a wide range of measuring devices using precision measuring instruments and software, ensuring environmental controls in the lab are adequate before performing calibrations. Detect and communicate any measurement/calibration nonconformities to all interested parties.

Record and document test results, maintenance performed, and any deviations or non-conformities in calibration logs, records, and certificates, ensuring traceability and adherence to quality and regulatory standards.

Coordinate and arrange the servicing of devices alongside other Central Metrology Technicians to enhance lab operational efficiency. Use organizational and time management abilities to handle workloads and schedules efficiently.

Assist in the development and/or update of calibration procedures and documentation in accordance with National, International, or Industry Standards.

Provide technical aid and advice to colleagues and Internal Business Partners.

> Perform calibration of various parameters of gauge types, as approved by procedure training, evidence of competency, and maintaining individual uncertainties in alignment with other calibration technicians

• Dimensional - Hand tools, Hard gauges, Surface Plate Flatness etc.
• Mechanical- Pressure, Vacuum, and Torque
• Electrical - Multimeters, Thermocouples and RTD's
• Chemical - Refractometers, pH Meters, and Conductivity meters etc.
• Sound level meters, Belt tensioners etc.
• Vision Systems
• Coordinate-measuring machine (CMM)

> Strong knowledge of measurement science (metrology)

• Understand contributors and variables that influence the development of an uncertainty budget.

> Ability to read and interpret technical manuals, blueprints, schematics and diagrams

Engage in Intra-laboratory and external laboratory Proficiency tests as needed. Not passing Proficiency tests may lead to corrective or preventative measures, including remedial training and/or restriction from calibrating certain types of gauges.

Attention to detail: Meticulous and precise, with a focus on accuracy.

Problem-solving: Strong analytical skills for troubleshooting and resolving complex issues

Computer skills: Proficiency with calibration software and other computer-based test equipment

Communication: Ability to clearly communicate technical information and work effectively in a team. Collaborate with Plants regarding processes, procedures, and corrective/preventative actions, when gauges are found to be out of tolerance.

Understanding of standards: Experience with quality and regulatory standards (e.g., ISO 17025, ISO 9001)

Associate degree or Certificate from a technical school or military training

ASQ Certified Calibration Technician Certification is a plus.

Ready to Shape the Future of Innovation?

Michelin is building a world-leading manufacturer of life-changing composites and experiences. Pioneering engineered materials for more than 130 years, Michelin is uniquely positioned to make decisive contributions to human progress and a more sustainable world. Drawing on its deep know-how in polymer composite materials, Michelin is constantly innovating to manufacture high-quality tires and components for critical applications in demanding fields as varied as mobility, construction, aeronautics, low-carbon energies and healthcare.

The care placed in its products and deep customer knowledge inspire Michelin to offer the finest experiences. This spans from providing data- and AI-based connected solutions for professional fleets to recommending outstanding restaurants and hotels curated by the MICHELIN Guide.

Why Michelin?

• Career Growth: Personalized development plans, mentorship, and cross-functional opportunities. Unique career paths and opportunities for advancement.

• Inclusive Culture: Thrive in a diverse, supportive environment where your competencies, contributions and behaviors are recognized. Option to join one of our Connected Communities.

• Innovation-Driven: Work on projects that matter-from sustainable materials to digital transformation.

• Community Impact: Be part of a company that does what's right. We use sustainable business practices while balancing the needs of our customers and communities.

Michelin provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. Consistent with these obligations, Michelin also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs. If you need accommodation for any part of the employment process because of a disability, please contact us at .

This position is not available for immigration sponsorship.

We build the future with people like you. Begin your career with Michelin today!

• Install and Maintain Traffic Signals: Install signal wire, steel, and hang signal heads, internally illuminated street name signs, and static signs. Wire traffic signals when power is on and/or off. Assist with installation of traffic signal cabinets and ITS devices, such as cameras and travel time monitoring units. Prepare cabinet installation by digging hole, setting form, installing conduit, and pouring concrete for cabinet base. Install and wire power meter and disconnect. Lay out, cut, and wire detector loops. Install and maintain video detection equipment. Install pedestrian poles, buttons, and signals. Perform annual preventive maintenance on overhead and pedestrian signal equipment. Operate bucket truck as necessary to complete assignments.

• Install and Maintain Traffic Signs: Install new signs and posts, as well as, remove old posts. Clean sign faces and surrounding right-of-way. Perform preventative maintenance. Distribute and pick up barricades, cones, and message boards for special events.

• Install Markings: Layout and paint markings for parking lots, intersections, and roadways. Install hot and cold plastic markings. Refresh, remove, or grind old markings. Utilize hot plastic, paint, and grinding machines in performance of duties.

• Perform Maintenance and Inventory: Clean and stock trucks and warehouse. Repair, clean, and maintain all tools and equipment. Complete inventory on materials and supplies notifying Traffic Control Supervisor of items in need of ordering. Use forklift to off-load deliveries as needed.

• High school diploma or equivalent.

• This is an entry level position for which training will be provided.

• Must have or obtain International Municipal Signal Association (IMSA) certifications for Work Zone Safety and Traffic Signal Level I or equivalents within nine (9) months of hire or as soon as practical, based on the exam schedule of IMSA.

• IMSA Traffic Signal Level II within two (2) years of hire or as soon as practical, based on the exam schedule of IMSA.

• IMSA Sign and Pavement Marking Level I within six (6) months of achieving IMSA Traffic Signal Level II certification or as soon as practical, based on the exam schedule of IMSA.

• Prior construction experience or experience working with electrical components.

• Valid South Carolina Class D Driver's License at hire.

• Valid South Carolina Class B Commercial Learner's Permit (CLP) within three (3) weeks of hire, or the equivalent CLP from their state of residence.

• Valid South Carolina Class B CDL within three (3) months of hire, or the equivalent CDL from their state of residence.

• Please be advised: Applicants who do not intend to relocate to South Carolina, must reside in a neighboring State (Georgia or North Carolina) and must meet the same CDL requirements as residents of South Carolina. In addition, employees residing in a neighboring state are required to provide to the City of Greenville an annual Motor Vehicle Record from their state's Department of Motor Vehicles at the sole cost of the employee.

• Safe equipment operating practices/procedures.

• Department of Transportation work zone safety measures for traffic control.

• Installation, repair, and maintenance of traffic signals and related electrical components.

• Applicable laws and regulations pertaining to traffic markings and signs.

• Make modifications to existing traffic systems and design for new service.

• Work in inclement weather conditions including cold rain, wind, heat, snow, sleet, etc.

• Problem solve in the use of equipment and material.

• Communicate basic information to the public in a respectful and knowledgeable manner.

• Work cooperatively with others to achieve results.

• Write simple sentences containing subject, verb, and object, and/or series of numbers, names, and addresses.

• Read equipment operating manuals, Safety Data Sheet (SDS), policies, and other reference materials.

• Read and understand maps in multiple formats, as well as orient locations.

• Make mathematical calculations and draw logical conclusions; work with fractions, percentages, ratios/proportions and measurements.

• Safely operate bucket and lift trucks, scissor lift, smart tablet, electrical meters, hot plastic and paint machines, road marking grinding machines, handheld and walk behind concrete saws, drills and saws (hydraulic and electric), various tools, including hand, shop and pneumatic, and heat application equipment.

• Operate general office equipment to include scanner, printer, copier, telephone, and computer with Microsoft Office Suite.

• Utilize specialized software and systems to include traffic signal software for downloading controllers, and work management software.

JOB TITLE: Calibration Technician

Location: Warren, NJ (100% onsite)

Duration: 12 months initial (Possibility of extension for the right candidate depending on performance)

Responsibilities:

The duties/responsibilities shall include but not limited to the following:

• Executes equipment calibration, preventative maintenance, performance verification, troubleshooting and repair activities in laboratory and manufacturing areas, as required per current scheduling (CMMS) System.

• Escorts and supervises vendors for calibration, preventative maintenance, performance verification and repair functions as required per current scheduling (CMMS) System.

• Reviews and approves vendor executed calibration, maintenance, repair, and performance verification records for accuracy, and completeness.

• Documents and populates calibration/maintenance information in WPT (Work Plan Template) or MDT (Measurement Data Template) using CMMS system.

• Modifies or update CMMS documentation as required.

• Prepares reports and keeps records on calibration inspection, testing, and repairs.

• Executes requalification on Controlled Temperature Units (ex. Refrigerators, Freezers (which includes -20°C / -80°C Freezers), Incubators, Cryotanks, Cryopods, and Storage Rooms/Areas).

• Supports multiple sites within Warren.

• Supports clinical manufacturing on-call equipment troubleshooting activities during weekends as required.

• Ensures all calibration, PM, and performance verification records are filed appropriately after approval.

• Contacts supplier for quotation on external calibration/PM of the equipment and calibration standards

• Initiates, participates, and assists in resolution of quality investigations.

• Authors and supports the development, revision, and review of written Standard Operating Procedures (SOP) for calibration, preventive maintenance, and performance verification of instruments/equipment.

• Supports the development, review and approval of calibration and maintenance plans in site CMMS system.

• Supports the execution of process improvement studies, as required.

• Adheres to written policies and procedures governing the LSM department activities and the equipment they manage to ensure compliance with approved standards.

• Performs inventory of the equipment and/or standards in the labs as required.

• Maintains a positive relationship with the site customers and outside vendors while promoting a positive team environment.

• Participates actively in special projects as required.

• Ensure low cost of the Laboratory Systems Management (LSM) department (Reducing overtime, implementing innovative ideas)

• Plans, justify and implement cost reduction small projects.

• Usage of several test equipment and tools (e.g., pressure gauges, temperature, humidity meters, flow meters, particle counters and temperature mapping equipment etc.)

• Follows cGMP (current Good Manufacturing Practices) and ALCOA principles ('ALCOA' defines that data should be Attributable, Legible, Contemporaneous, Original, and Accurate) In addition, 'ALCOA+' guidance recommends that data is also Complete, Consistent, Enduring, and Available.

Inventory Management

• Work with Planning group to ensure system is updated as calibration, maintenance and performance verification activities are performed.

• Supports deviations and investigations that result from calibration or performance verification activities, along with developing and supporting the implementation of corrective and preventive actions.

Regulatory Responsibilities

• Maintains all required Corporate, Facilities and EHS training as required.

• Adheres to all safety procedures and hazard communication.

• May be called upon to act as SME in both internal and regulatory audits.

Qualifications:

§ Knowledge of cGMP and good documentation practices.

§ Knowledge of pharmaceutical, manufacturing and laboratory systems and equipment.

§ Strong problem-solving skills and the ability to work independently.

§ Excellent interpersonal and communication skills with experience dealing with a diverse workforce where individual initiative, accountability to the team, and professional maturity are required.

§ Strong multi‐tasking and organizational ability. Ability to effectively manage multiple tasks and activities simultaneously.

§ Proficiency in Microsoft Office Suite – Word, Excel, PowerPoint, and Outlook; innate ability to learn new software, such as corporate intranet and enterprise applications.

§ Working knowledge of scheduling software and systems, and inventory management systems, e.g., Blue Mountain RAM and/or Maximo Computerized Maintenance Management System (CMMS) preferred.

§ Ability to interact effectively with QC, Manufacturing, QA, and Engineering & Facilities groups.

• High school Diploma or Associates, or Bachelor's degree.

• Minimum 3 years of experience in FDA-regulated industry.

• Minimum 3 years of experience working directly with laboratory equipment (ex. centrifuges, temperature/humidity meters, balances, freezers, refrigerators etc.)

• Maintenance coordination / planning experience preferred.

Experience working in a clinical environment preferred.

WORKING CONDITIONS:

Environmental Conditions:

• Environment may include working in office, laboratory, or manufacturing area.

• Donning proper gowning and/or PPE such as safety glasses and shoes in an environment with hazardous materials and waste will be required.

• Working safely and effectively when working alone or working with others will be required.

• Local travel is required for this position to support multiple sites.

If hired, you will enjoy the following Eclaro Benefits:

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro

If you feel you are qualified with the required skills and if you are interested, please free to send your word version most updated resume TAILORED to the job description above to or call (212)804-7476.

Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Job Category: Administrative

Location: Chesterfield, MO Department: Office Support Services Reports To: Human Resources Manager Wage Range: $16.40 - $22.19 per hour

As an Office Support Clerk, you will work closely with the Human Resources Manager and Admin team to provide office support, including light maintenance and office upkeep. You will also participate in special projects as requested by various departments and provide backup to other administrative positions as needed.

What You'll Do

• Oversee daily mailroom operations
• Monitor and replenish office, kitchen, and break room supplies
• Maintain an organized inventory system and coordinate weekly supply orders
• Assist with meeting support, including room setup, lunch pickup, and collaborate on company meetings
• Provide support and cross-training in front desk and administrative duties, including reception coverage and facility walk-throughs
• Maintain office equipment such as printers, postage machines, and coffee machines
• Manage vendor relationships for office equipment and facility needs
• Apply lean thinking and tools to identify and eliminate waste in all areas of the position

You Must Have

• High school diploma or GED
• Valid driver's license
• Typing, computing, and data entry skills
• Effective communication and organization skills

You May Also Have

• Ability to work independently as well as within a team environment
• Effective prioritization skills and ability to manage multiple tasks

Role Specifics

• Monday Friday; 9:00 am 2:00 pm, schedule may vary
• Some heavy lifting
• Extensive sitting, standing, and walking

Who We Are

Dot Foods makes products more accessible and affordable to the food industry. We add efficiency to the supply chain and build strong partnerships with distributors, suppliers, and operators. Our company was created on a foundation of respect and dependability. People who are open to input, ask questions, embrace diversity, and seek innovative solutions thrive here.

What Dot Can Offer You

As a family-owned and -operated company since 1960, Dot Foods has created a strong family culture. We make everyone feel included and respected. In addition to an inclusive working environment, we will provide you with:

• Competitive compensation package, including bonuses for successful performance
• Extensive benefits including medical, dental, and 401k
• Significant advancement opportunities

Safety: This position assumes responsibility for the workplace safety of self and co-workers, and for the safety conditions of the work locations, exercise and promotes safe behaviors and show unyielding support of programs, rules, and policies regarding safety.

EOE/AA Employer: Dot believes all persons are entitled to equal employment opportunities. Dot will not discriminate against its employees or applicants for employment because of sex, race, color, religion, national origin, age, sexual orientation, disability, or veteran status or other basic classes protected by applicable federal or state law provided they are qualified for employment or for existing positions.

We are seeking a highly dependable and versatile Lead Office Services Associate to support the day-to-day operations of a dynamic office environment. This is a hands-on, “wear many hats” role responsible for ensuring seamless delivery of office services, facilities coordination, IT support, and hospitality functions.

Hours: Monday - Friday, 8:30am-4:30pm with 1 hour lunch (35 hour work week).

Hourly Pay: $27/hr.

Key Responsibilities:

• Manage mail services including sorting, scanning, delivery, and postage application
• Coordinate courier services and outgoing shipments
• Handle printing, copying, and document scanning requests
• Process invoices and maintain accurate records
• Order and coordinate food services for meetings and events
• Plan and support office events and team lunches
• Reset and maintain conference rooms to ensure readiness
• Monitor, restock, and order office supplies
• Maintain organized records and file management systems
• Liaise with building management for facilities-related requests
• Provide reception coverage, greet visitors, and manage incoming calls
• Monitor conference room schedules and proactively prepare meeting spaces
• Provide basic IT support including laptop setup, troubleshooting, AV support, and desktop imaging (training provided)

What We’re Looking For:

• Prior experience working in a law firm or corporate setting
• Proactive, self-starter with the ability to manage multiple responsibilities independently
• Strong organizational and communication skills
• Customer-service mindset with a focus on creating a positive office experience
• Comfortable supporting light IT functions and learning new systems
• Professional presence with a high level of reliability

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

Internal candidates only: The compensation outlined is applicable for candidates who fully meet the qualifications of the role based on their education and experience. If Opensity Solutions selects an internal candidate who does not meet all requirements, the position title, structure, and compensation may be adjusted accordingly.

The Onsite Office Administrator manages a wide range ofadministrative, office operations, and compliance tasks while working on-siteapproximately20 hours a week atPowerFlex'sSan Diego office.

This position ensures smooth day-to-day operations, contributing to a positive working environment. Responsibilities include managing officelogisticsandmaintainingsupplies and facilities. The role also oversees key compliance and administrative duties, such as renewing business licensesand registrations, and handling ad hoc administrative requests.

The ideal candidate is proactive, detail-oriented, and customer-focused, with a welcoming demeanor and a passion for enhancingthe employeeexperience.

We are seeking a part-time contractor(approximately 20 hours per week) with the potential to grow into a permanent, full-time role. Scheduling is flexible, whether you prefer four 5-hour shifts or five 4-hour shifts per week, we're open to finding the right fit for the right person.

Responsibilities

• 50% - Office Operations & Facilities Management
  • Oversee daily mail operations, including sorting, distribution, and postage.
  • Manage the budget for office lunches and snacks
  • Procure office supplies, manage inventory, and coordinate office maintenance, cleaning, and repairs.
  • Manage lunch delivery apps, including employee list updates and coordinating deliveries.
  • Help coordinate shipping and manage FedEx account
  • Provide operationalassistanceto multiple office locations, ensuring consistent and friendly service.
  • Act as a go-to resource for employees,offering assistanceand fostering a welcoming environment.
  • Continuouslyseekand apply employee feedback to enhance office services and experiences.
• 50% - General Compliance & Administrative Duties
  • Proactively support legal,accountingand other teams by managing compliance documentation,monitoringdeadlines, andmaintainingaccuraterecords for business licenses, certifications, registrations, regulatoryfilingsand other statutory requirements
  • Handle ad hoc administrative requests, such as lien notices that arrive by mail
  • Manage miscellaneous office operations to keep daily functions running smoothly

Qualifications
Education/Experience

• Bachelor's degree (or currently pursuing) in business administration, facilities management, or a related field preferred; equivalent experience also considered.
• Prior experience in an office environment required.
• Experience in a customer-facing role preferred.

Skills/Knowledge/Abilities

• Strong problem-solving skills and the ability to balance many priorities at once
• Proficiency in Microsoft Suite
• Ability to work independently and as part of a team
• Customer service orientated approach
• Excellent communication skills, with the ability to influence and build consensus across teams.
• Ability to respectfully challenge peers, and welcome the opportunity to be challenged
• Flexibility, resiliency, and curiosity

Compensation
The pay range for this position is $20 - $25 hourly.

Physical Requirements
Remaining in a seated position. Long hours on the computer keyboard. Prolonged periods of standing and/or walking. Ability to lift up to 15 lbs on a regular basis.

Working Conditions
Approximately 100% of the time is spent in the office environment, utilizing computers (frequent use of MS Word, MS Excel, Outlook, Access, PowerPoint, Publisher and Adobe etc.), telephones, and general office equipment.

----------------------------------------------------------------------------------------------------------------------

Applicant Certification and Acknowledgment

By submitting this application, you are certifying that all information provided is true and complete to the best of your knowledge. You understand that any false, misleading, or omitted information may disqualify you from consideration for employment or result in termination if already employed. You also release the company from any liability resulting from your failure to provide accurate information.

DEI Statement

Our company-wide approach to diversity, equity and inclusion is focused on our workplace, community and business outcomes. We believe Diversity, Equity & Inclusion (DEI) is a key component to our mission of delivering renewable solutions and leading the transition to a sustainable energy future. As such, we strive to become a workplace that is diverse, equitable, and inclusive. Our aspiration is to build a culture of belonging and accountability by creating opportunities for growth and continuous learning to ensure progress.

EEO Statement

PowerFlex is committed to building a diverse and inclusive workplace. We are a proud Equal Opportunity Employer and prohibit discrimination based on age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

Privacy Notice to California Job Applicants

For information on Privacy Notice to California Job Applicants, click here.

Privacy Policy

PowerFlex is committed to protecting the privacy of your personally identifiable information, for more information click here.

Special Accommodation Language

If you require assistance or accommodation while seeking employment with PowerFlex, please contact Human Resources at or . Please note that these communication alternatives are for accommodation requests and not for general employment inquiries.

Company Description

John R. Wood Properties is the oldest real estate company in Southwest Florida, with over 62 years of experience in the industry and local market. Founded in 1958, the firm operates on a strong foundation of culture and family principles. Representing a trusted local brand, the company is part of global real estate networks, providing international exposure and facilitating significant sales volumes. With 18 offices across Southwest Florida and a team of over 600 agents and staff, John R. Wood Properties is a leader in the region.

Salary Range - $50,000 to $55,000

Position is located at our 5th Ave office.

Position Overview:

The Office Coordinator is a dynamic, front-line role dedicated to optimizing daily office operations, supporting real estate agents, and enhancing both internal processes and customer experiences. In this capacity, you will orchestrate resources, foster effective workflow, and drive adoption of critical real estate tools, serving as the connective hub for agents, customers, leadership, and the public. The role requires adept multitasking in a fast-paced environment, balancing both data-intensive and logistical responsibilities with exceptional professionalism.

Reporting Relationships: This position reports to the Managing Broker with dotted line reporting to our Admin office

Core Responsibilities: The responsibilities of this position include the following but not limited to:

• Transaction & Listing Management assistance:
Oversee agent files along with the MLS coordinator(s), ensuring seamless transaction progress and successful closings. Accurately enter and update listing/sale data in MLS and deal management systems; upload property photos and virtual tours as needed. Will work in tandem with other offices and Galleria to ensure timely file approval.
• Agent & Office Operations:
Coordinate new agent onboarding and departing agent offboarding with Galleria Administration, DBPR, and MLS/Associations. Lead monthly floor schedule planning, agent attendance, office meetings, and training sessions. Guide agents through the adoption of marketing, compliance, and transaction tools. This team member will be working directly with agents on training any and all JRW tools and services.
• Marketing & Administrative Assistance:
Support agents with marketing material production, mail distribution, and special project execution. Maintain and distribute office publications, ensuring all materials are current and relevant.
• Office Facilities & Supplies Administration:
Point of contact for facilities requests and service calls. Manage office supplies inventory, organize storage, and oversee maintenance for phones, copiers, and other office equipment.
• Financial & Communication Support:
Handle postage, copier tracking, and related monthly billing reports. Greet and support visitors and callers, maintaining a friendly, service-oriented environment.
• Space Management & Security:
Maintain conference rooms and public spaces, manage key access, and ensure opening/closing security processes are completed daily.

Key Qualifications:

• Advanced Microsoft Office Suite skills (Word, Excel, Outlook) with proficiency in real estate applications, digital marketing, and multimedia (photo/video) tools.
• Ability to rapidly learn new software, platforms, apps and internet-based systems.
• Familiarity with real estate industry concepts and office technology.
• Outstanding interpersonal and communication skills; comfortable interacting at all levels, both internally and with clients.
• Exemplary organizational skills, attention to detail, and polished personal presentation.
• Minimum high school diploma and 10+ years of relevant administrative experience; college degree preferred.

Performance Measures:

• Demonstrates swift, reliable competency in all assigned systems and workflows.
• Delivers timely, accurate, and high-quality support across operations.
• Provides constructive, solutions-oriented assistance to agents and staff.
• Promotes a positive, customer-first environment with measurable agent satisfaction.
• Resolves issues efficiently, collaborating proactively with the Managing Broker for rapid problem-solving.