Partiful Crush Function Jobs in Usa

HomeServices of Nebraska is looking for a Jr. Escrow Closer to fill their Lincoln, NE office. This position is full time, working Monday through Friday 40 hours per week. This position is a liaison between lenders and escrow closers and will communicate and coordinate with lenders for the preparation of settlement statements, file balancing and related lender requirements. Serve as support staff to Escrow Closers.

Job Duties and Responsibilities (Essential Job Functions)

Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

1. Coordinate and communicate with lenders.
2. Review and organize file in preparation for closing.
3. Communicate with title closing processors to update information.
4. Prepare and revise settlement statements to balance with lender financing detail.
5. Coordinate with all parties to ensure mortgage documents and funds are delivered in a timely manner.
6. Work with appropriate parties to clear up outstanding title issues.
7. Primary support for escrow closers while providing occasional support for title closing processors.
8. Update required information needed for settlement preparation.
9. Perform any additional responsibilities as requested or assigned.

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

• High school equivalency diploma or equivalent work experience and knowledge

Experience:

• 1+ years related title insurance or real estate experience

Knowledge and Skills:

• Effective communication skills
• Ability to work independently and as part of a team
• Demonstrated organizational skills
• Flexible with ability to prioritize and handle multiple tasks
• Strong attention to detail with high level of efficiency and accuracy

Other (licenses, certifications, schedule flexibility/OT, travel, etc.):

• Current title agent license helpful, not required
• Notary public appointment helpful, not required
• Ability to work additional hours during peak times

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Exciting news: the AMLI Residential Legal and Risk Management team is expanding! We are looking to hire a talented Director of Transactions and Records Management to drive the planning, execution, and oversight of corporate real estate transactions within our Legal Department. In this key role, you will play a critical part in supporting our operational growth while ensuring alignment with legal, regulatory, and business objectives. The ideal candidate will possess a deep understanding of real estate transactions law, corporate records and governance procedures, and the intricacies of multifamily asset operations.

Essential Functions:

• Oversee execution of acquisitions, dispositions, financings, and joint venture transactions. Communicate the status of transactions with the appropriate team members and counsel at the relevant time, and ensure that proper governance procedures are followed.
• Assemble and supervise due diligence teams, both onsite and virtually. Coordinate weekly status calls, consultant scheduling, onsite reviews, and data room management.
• Plan and lead site visits, including setting schedules, prepping team members, liaising with onsite staff, and debriefing daily with senior leadership.
• Supervise the procurement of title and survey, work with the transactions team and attorney to troubleshoot and clear issues, and provide authority and clearance documentation. Review third-party reports and seller deliveries for distribution and evaluation by appropriate team members, and facilitate team discussions and document findings.
• Direct escrow mechanics, including documentation, funding, timing, and communications, to ensure smooth closings.
• Monitor and track post-closing obligations, ensuring timely resolution and proper documentation of deliverables. Research real estate, transaction, and data governance issues to ensure consistency and document compliance with PSA and regulatory requirements.
• Provide leadership and support to onsite management teams to ensure they understand transaction timing and processes, consistently follow procedures, and are given the tools they require to execute their tasks efficiently and effectively.
• Supervise the collection and dissemination of closing records and documentation, including closing binders for acquisition, disposition, joint venture, and financing transactions. Manage all digital record storage and compliance matters.
• Debrief the transaction team to document lessons learned, ensure consistency, and share best practices.
• Create and manage document policies, procedures, and checklists for transactions to support scalability.
• Develop and enforce digital records retention policies and ensure compliance with legal, regulatory, and governance standards related to all company and third-party partner records.

Compensation and Benefits: Benefits of Working with AMLI Residential

• Hybrid Role
• $90,000 - $105,000 (based on experience) plus year-end bonuses
• Medical, Dental, and Vision Coverage
• 401(k) Company Match
• Life Insurance, Long Term Disability, Short-Term Disability, and Parental Leave
• Generous rental Discount at any AMLI apartment
• Tuition Reimbursement
• PTO – up to 20 days of paid of time off plus 9 paid holidays. PTO increases with tenure.

Education and/or Experience:

• Bachelor’s degree preferred.
• A minimum of 5 years of related work experience is preferred.
• Travel required.
• Knowledge and understanding of general legal terms, laws, and procedures related to the apartment industry, contracts, and leases is preferred.
• Must be able to work mostly independently with minimal supervision and demonstrate good judgment in a variety of situations.
• Demonstrate customer service experience and effective management of various and concurrent priorities.

Technical Skills: Proficiency in Microsoft Products, including Excel, Word, OneNote, and SharePoint, as well as other SaaS platforms such as Entrata, Elise AI, Origami, and Navex, is strongly preferred.

PHYSICAL DEMANDS: Frequent use of hands and fingers is necessary for tasks involving gripping, lifting, or manipulation of materials and objects, including computer keyboards. Employee must be able to talk and hear on the telephone. The employee is required to sit for extended periods of time. Specific vision abilities required by the job include close vision, distance vision, and ability to adjust focus.

AMLI is a leader in sustainable LEED and ENERGY STAR-certified luxury apartment communities. Founded in 1980 as AMLI Realty Co. and now owned by PRIME Property Fund, a core, open-ended, institutional real estate fund managed by Morgan Stanley, AMLI Residential has grown to become a prominent and well-respected multifamily real estate developer and owner with $12 billion in assets.

Our client is looking for a DISO Access Control Specialist to support their team, onsite in Weehawken, NJ a minimum of 3 days per week, full time, for about 7 months.

Summary

The DISO Access Control Specialist plays a key role within the Business Risk Organization, supporting day-to-day Access Management and Cyber/Information Security operations. This individual ensures proper governance of entitlements, evaluates access risks, and collaborates across business and technology teams to uphold strong access control practices. They will support global and regional security initiatives, with daily operations aligned to U.S. time zones. This role requires strong analytical skills, careful attention to detail, proficiency navigating access management tools, and the ability to communicate effectively across multiple stakeholder levels.

Requirements
- Bachelors or Associate degree in business or technology field.
- 4+ years of overall experience in data analysis, DISO, or similar functions. 
- Minimum 2+ years of experience in access control management within a Financial Services or highly-regulated organization. 
- Basic IT knowledge preferred. 
- Strong diligence, attention to detail, and ability to follow through on tasks. 
- Excellent verbal, written, and presentation communication skills. 
- Proficiency in Excel (formulas, pivot tables), PowerPoint, and SharePoint site maintenance. 
- Ability to work independently in an ambiguous, fast-changing environment.
- Candidates must have access to a reliable laptop or desktop computer. Company equipment is not provided for this role.

DISO Access Control Specialist will:
- Execute daily Access Management and Cyber/Information Security tasks, including reviewing and approving entitlement requests. 
- Review and assess exceptions and risks across domains such as Internet access, Client Data, and critical business applications. 
- Manage internet user access exceptions, reviewing requests for appropriateness and compliance. 
- Oversee the creation, modification, and retirement of entitlements. 
- Support line managers, role owners, and application owners in the ongoing maintenance of user entitlements.
- Navigate Access Management tools, including enhancements and stability updates based on control requirements and business changes. 
- Maintain shared drives, SharePoint sites, documentation, and operational materials for various initiatives.
- Maintain procedures and ensure relevant pages and resources remain current. 
- Manage project plans and schedules related to third-party entitlements, ensuring alignment with overall strategy. 
- Reconcile third-party access rights and track entitlement processes as needed.
- Create and maintain metrics and reporting that support ongoing access management and risk monitoring.

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including financial information. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

• Provide service performance and address warranty issues with windows and doors
• Troubleshoot jobs by manually fixing issues on-site and assisting with customer needs
• Ensure customer satisfaction while addressing problems
• Replace defective parts and help customers when windows aren't working properly
• Diagnose issues on windows and doors such as water infiltration, bowed panels, interlock issues etc.
  
  

• You have 2+ years of experience working in general maintenance
• You have 2+ years of window & door installation/repair
• You have 3+ years of experience performing basic home repair work, preferred.
• You're available to work Monday-Friday and occasional Saturdays
• You have basic computer, including smart phone and email, and excellent time management skills
• You have the physical ability to lift and carry products weighing up to 50 pounds, climb ladders, stoop, bend and walk on uneven surfaces, and have good hand dexterity
• You have a valid driver’s license, insurable driving record, and a vehicle that can transport materials and tools, including a ladder and screen
• You have the ability to perform any other duties or responsibilities deemed necessary by management
  
  

• Competitive Pay of $23-$24 an hour + Bonus
• Company Vehicle, Gas Card and Tools provided!
• Full insurance package, including medical, dental, vision, and life insurance
• 401k with company match
• PTO - vacation time, sick time, and holiday pay
• Student loan reimbursement program
• Access to Employee Perks Program
  
  

• Hours~ 4 X 10 hour rotating shifts
  
  

Community Maintenance Landscape Manager

Primary Function:

The Community Maintenance and Landscape Manager (the “CMLM”) will be primarily

responsible for overseeing the aesthetics of all Old Town residential communities which

includes amenity and landscape planning and installation for new communities, repair and

upkeep of existing communities, and general oversite of the various property owners’

associations in partnership with our third-party management vendors. In collaboration with

the Project Executive over Land Development, the CMLM owns the fulfillment &

maintenance of the design aesthetic for each community Old Town develops.

Contribution to Company Mission and Vision:

The CMLM shall work collaboratively to ensure that the Company continues to create

communities that flourish, while supporting the foundational principles of pursuing

outstanding locations and timeless designs. The CMLM shall maintain the integrity of the

Old Town brand in all aspects of their position while contributing to the values of gratitude,

ownership, perseverance, accountability and innovation.

Role Absolutes:

1. Be involved in landscape design & Lead long-term landscape maintenance of

the community

2. Manage Builders

3. Own the release of Maintenance Bonds

Primary Responsibilities:

Work with the leadership team to participate in early land planning exercises to understand the

overall needs of the community and inform planning based on existing communities.

Accomplish the stated project objectives within the stipulated time of all assigned

projects.

Ensure that all project requirements are completed; at the same time ensure that quality,

cost and time are properly managed.

Document and store lot conditions through pictures.

Secure competitive bids and make award recommendations of responsive/responsible

contractors.

Supervise subcontractors for compliance with construction documents, quality

requirements and critical path schedule.

Review/approve payment of subcontractor pay applications and purchase orders

Supervise Grounds Maintenance Manager for successful pre and post lot inspections & on-going

community maintenance for the remaining life cycle of the development, post

construction turnover

Assist in developing accurate cost projections; scope, budget and schedule.

Monitor and coordinate the work effort of all consultants and subcontractors to ensure

their scope of work is in conformance with the project budget, schedule, and development

guidelines.

Schedule maintenance and repairs, regularly inspect property to ensure it is in good

working order, quickly resolve emergency maintenance issues in coordination with the

Grounds Maintenance Manager.

Keep open dialogue with Owners on vacancies, tenants, physical condition of property and

financial issues.

Maintain property by investigating and resolving complaints, completing repairs, and

contracting with landscaping and snow removal services.

Participate in HOA meetings in support of the Community Manager role.

Support the Community Manager role in accurate budget creation and adherence to

operating budgets.

Architecture Review Board – attend bi-weekly ARB meetings and coordinate architectural

approvals in partnership with legal administrator.

Serve on ARB providing detailed input on all builder plan submissions to the board.

Review homebuilder landscape plans for approval for each community that Old Town

manages and confirm installation per plan.

Manage all property owner maintenance issues that fall outside of the HOA property

management services agreement.

Maintain building systems by contracting for maintenance services and supervising repairs

for all Old Town owned properties not managed by third party services (HQ, Field Office,

future development sites).

Provide accurate documentation, reporting, and data collection to ensure compliance with

any financial reporting requirements.

Maintain maintenance logs and report on activities per property/community.

Ensure health and safety policies are in compliance.

Attend weekly/monthly/quarterly project meetings with agendas that include status

updates and tasks to be accomplished.

Other duties as assigned

Education and Experience:

• Minimum high school diploma or equivalent required.

• Valid, unrestricted driver’s license and good driving record required.

• Minimum 5 years in construction, development design and/or land & site

development.

• Must be able to read, understand and evaluate civil engineering, dry utility, and

landscape plans.

• Good written, oral, organizational and math skills.

• Must possess professional attitude to represent the company in a positive manner.

• Ability to perform multiple detail-oriented tasks with simultaneous deadlines in a

professional matter.

• Knowledge in Microsoft Office (Word, Excel) and Microsoft Project a plus.

• Excellent project management, organizational, time management, and planning

skills. Strong customer service skills are a plus.

Reporting:

The Community Maintenance and Landscape Manager will report directly to the Land

Development Project Executive.

The Project/Construction Manager is responsible for the planning, implementation, and closeout of construction and/or relocation projects. Projects will be assigned based on workload, and may be grouped based on geography, client, or project type. This position will support the team direction and assist with the motivation of the team members. The Project/Construction Manager is expected to see all jobs to completion.

Responsibilities include assemblage of all team resources (internal and external), including project scoping, selection and management of consultants, design professionals, contractors, vendors and inter-departmental support. Scope of work to be managed will incorporate all project components including design, furniture, move management, construction, telecommunications, information technology, audio-visual and security systems. Project Manager will be responsible for contract management (consultant, contractor and vendor), financial management (including budget preparations and cost tracking), and performance management (including planning, scheduling, implementation, status reporting and client satisfaction). The Project Manager will act as the primary interface with outside clients and stakeholders, including third-party engineering companies, involved in projects.

Duties and Responsibilities include, but are not limited to the following:

• Develop and manage project budgets and scope changes
• Track and report project anticipated costs
• Identify potential budget problems and ensure budgets are met
• Prepare project schedules
• Ensure milestones are identified, tracked and communicated to all team members and that scope changes, and other issues affecting projects, are identified and managed
• Prepare scope documents and proposals that identify project objectives, scope of work, resources, project team roles, budgets, schedules, assumptions, risks and constraints
• Track invoicing including the ensuring of timely, accurate, and compliant turnaround of invoice approvals, dispute resolution, change order negotiation and issuance
• Assist in the preparation of consultant, contractor, and vendor contracts and purchase orders - ensuring complete, enforceable scopes of services, terms and conditions, costs, and payment processes
• Ensure that project teams meet all procedural requirements for code, safety permitting and audit compliance
• Chair regularly-scheduled project team meetings for all projects; prepare and track meeting minutes and action item lists
• Provide timely and continual communication to customers
• Provide feedback to the other Project Managers, Facility Managers, and Move Managers on consultant/vendor performance, project issues, new resources and opportunities for continual improvement
• Exercise discretion and judgment when managing the projects and daily tasks, and working with clients, customers and the project team
• Strong leadership skills, must be able to create and manage a productive and effective team environment
• On site coordination with contractors, consultants and vendors

· Regular visits to job sites and daily reporting via Raken.

· Act as on-site client representative to manage workflow and builder coordination.

· Coordinate scheduling of special inspections and be responsible for maintaining copies of inspection reports and logs.

· Review builders’ safety plan, JHA’s, and stop any unsafe work practices.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in construction management, architecture, engineering or comparable experience
• Certified Construction Manager (CCM) or Certified Facility Manager (CFM) preferred
• Minimum of five years of project management experience
• Ten years of experience in the fields of general contracting, construction management, relocation planning, facility management or architectural design
• At least three years experience in an in-house Facilities Management environment desired
• Specific experience in large-scale tenant improvement and/or mechanical / electrical systems projects
• Experience in large-scale manufacturing and related processes
• Strong project management and organizational skills; participatory management style desired
• Excellent verbal and written communication skills; along with financial and leadership skills
• Proficiency in contract assemblage and administration, automated project scheduling and spreadsheet applications
• Proficiency in Microsoft Office and Microsoft Project; AutoCAD experience a plus
• Ability to manage deadlines
• Valid California Driver's License
• Valid California registered vehicle
• Current automobile insurance
• United States Citizen

GENERAL QUALIFICATIONS:

• Problem Solving - Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Uses reason
• Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback
• Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions
• Written Communication - Writes clearly and concisely; Edits work; Varies writing style to meet specific needs; Presents data effectively; Able to read and interpret written information
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives
• Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations
• Language Ability - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; Ability to write routine reports and correspondence; Ability to speak effectively before groups of customers or employees of organization
• Math Ability - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Computer Skills - To perform this job successfully, an individual should have strong knowledge of the following: Office365 including SharePoint, Excel, Word, Project, PowerPoint, Outlook, along with Adobe Acrobat Pro, Bluebeam, and Procore

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities:

Optimal and professional performance within the Logistics Department focusing on the areas of receiving, warehousing, packaging and shipment of goods.

• Full compliance for all applicable laws and regulations pertaining to department and job functions.
• All incoming goods are correctly received in adherence to company standards and policies both physically as well as into our computer system (SAP).
• All goods movements and locations are accurately tracked and managed using our computer system (SAP).
• Maintain control of documents for all department job functions (e.g. receiving paperwork, delivery paperwork, customer related paperwork).
• Effective and professional performance in interactions with all external partners (e.g. third party logistics partners performing deliveries and pick-ups of goods).
• Perform all required goods inspections on outgoing shipments.
• Adhere to company policy and procedure pertaining to all receiving errors (e.g. wrong material, damaged material) in cooperation with assigned team and all relevant departments (global and local).
• Mandatory and proper use of internal computer programs (e.g. SAP).
• Lean Management / 5S - Pay attention to department work area and job functions reporting immediately all health and safety observations or opportunities as well as any other opportunities for improvement (e.g. work flow, processes).
• Maintain a clean, organized and efficient work area.
• Maintain compliance with all company policies and procedures.
• Requires flexibility and understanding that this position may be required to perform duties outside the duties listed above in order to meet the mission and goals of Mankiewicz Coatings.

Education and Work Experience Requirements:

• High school diploma, GED and/or relevant job function experience
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Experience with SAP software (preferred)
• Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and carry out assignments to completion within parameters of instructions given, prescribed routines and standard accepted practices.

Physical Requirements / Working Conditions:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Requires frequent walking, standing, heavy lifting and carrying, stooping, bending, kneeling and reaching.
• Exposure to fumes and hazardous chemicals.
• Must be able to lift and carry up to 50 pounds
• Able to stand for 8 hours per day.
• Must be able to talk, listen and speak professionally

Our client in the home textiles and consumer goods industry is looking for an Inventory Manager to join their distribution team in Midway, Georgia.

This role sits within Operations and Supply Chain and is responsible for overseeing all inventory activity within the distribution center, while ensuring full alignment and reconciliation with third-party logistics partners. The Inventory Manager will own inventory accuracy, system integrity, audit readiness, and discrepancy resolution across WMS and ERP platforms. This is a hands-on leadership role requiring strong analytical skills and operational discipline.

Responsibilities

• Oversee receiving, storage, transfers, adjustments, and shipping transactions

• Reconcile inventory balances between the distribution center and 3PL partners on a daily, weekly, and monthly basis

• Serve as primary contact for inventory reporting and discrepancy resolution with 3PL providers

• Investigate and resolve variances across WMS, ERP, and external systems

• Lead cycle counts, physical inventories, and audit preparation

• Develop and enforce inventory control procedures and SOPs

• Partner with Operations, Finance, and Compliance to support audits and reporting

• Monitor shrinkage trends and implement process improvements

• Prepare and present inventory KPIs and reconciliation reports to leadership

• Train warehouse staff on inventory systems and control procedures

Qualifications

• 3–5+ years of inventory management experience within a warehouse or distribution center

• Proven experience reconciling inventory with third-party logistics providers

• Strong knowledge of WMS and ERP systems

• Advanced Excel skills including pivot tables and lookup functions

• Strong analytical, organizational, and problem-solving skills

• Ability to work in a fast-paced warehouse environment

• Bachelor’s degree in Supply Chain, Logistics, Business, or related field preferred

• Forklift certification is a plus

Experience supporting large retail partners such as Walmart, Target, TJX Companies, or Amazon is a plus.

This role operates primarily in a warehouse environment and may require physical activity, lifting, and occasional extended hours based on business needs.

Please submit your resume for consideration!

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Title: Shipping/Receiving Clerk

Location: Alexander, AR 72002

Duration: 06+ Months Contract (Potential Temp to Perm)

Pay Rate: $21/hr.

Shift Time: 1st shift, M-F, 7am- 4pm

Level I: 0-3 years. Under direct supervision, responsible for the receipt and shipment of incoming materials, supplies, and products. Receives goods, verifies items against the record of shipment, and inspects condition. Gathers, verifies, and packs items for shipment according to specifications and the transportation method used. Records received and shipped items according to established procedures. Typically requires a high school education or equivalent and little or no experience. Frequently reports to a Shipping / Receiving Supervisor.

Primary Responsibilities:

• Receive raw materials into warehouse from vendor/ third party
• Transfer raw materials from third party
• File paperwork and organize paperwork accordingly
• Log and report materials
• Assist warehouse Lead
• Order office supplies
• Sort mail and packages delivered
• Any other office functions required

Required Qualifications:

• Proficiency in Microsoft Excel for data recording and analysis
• Experience with Microsoft Outlook and Teams Software
• Ability to work well with others in an office environment
• Strong attention to detail
• Ability to work independently

Preferred Qualifications:

• Previous experience in office and/or manufacturing setting
• Familiarity with office/ manufacturing business structure

Nichols Contracting (NCI) is a family-owned and operated Construction and Contracting business headquartered in Columbia, MD with offices in Venice, Royal Palm Beach, Orlando, FL, with a team of 170 employees. NCI is a full-service general contractor focused on providing premier services in all aspects of the construction process, from concept to completion. We manage a broad range of commercial construction projects, including new construction, tenant fit outs, and renovations. NCI services a diverse group of markets including federal, state, and local governments, as well as a variety of corporate and special industry organizations that require complex life safety and critical infrastructure needs.

The Executive Assistant will provide high-level administrative support to the Chief Operating Officer. This role also organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Essential Functions:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the COO's ability to effectively lead the company.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by COO.
• Draft and prepare correspondence for internal announcements, executive meetings, and organizations that the COO is involved with.
• Manage the COO's contacts
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle executive matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
• Complete ad-hoc projects as assigned — such as personal events and/or family needs.
• Organize complex calendars and schedules, resolving any scheduling issues.
• Perform other duties as assigned.

Job Requirements:

• 5+ years of experience required in working in a CEO / President / C-Level assistant role.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Willingness to stay up to date with the latest administrative methods and technology.
• Excellent attention to detail

Attributes:

• BUSINESS SENSE has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• COMMITMENT TO EXCELLENCE - perform duties at the highest level possible on a consistent basis.
• EXCELLENT COMMUNICATOR - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to WORK WITH SENSITIVE INFORMATION.
• TEAM PLAYER - have team-oriented experience and approach.
• SERVICE FOCUS - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
• Ability to THINK OUTSIDE OF THE BOX with a SENSE OF URGENCY.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to independently ascend and descend stairs.
• Ability to independently reach, twist and bend.
• Ability to independently remain stationery for extended periods of time; and
• Ability to independently lift up to 30 pounds when required by work assignment.

Benefits: 401k, Health Insurance (medical, dental, and vision), PTO, Employer Paid Life Insurance, Tuition Reimbursement, Paid Holidays and much more

Salary: Competitive salary plus performance-based bonus incentives

Employee Acknowledgement: I have read the above position description, and I understand and agree with the terms and requirements for this position. I also understand and agree that such requirements may be amended and/or adjusted at any time.

Persons with mental and physical disabilities as defined by the Americans with Disabilities Act are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodations are made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such people may not be eligible for this position.

Equal Employment Opportunity Policy:

Nichols Contracting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.