Paralegal Jobs in Usa

REAL ESTATE PARALEGAL

Est 25 - 30hr/wk

Initial 3mth term, potential of extension + increased hours

(FTE could be a possibility, but for now a true contract role)

We are partnering with an client that focuses on originating, acquiring and developing renewable energy projects throughout the US. They have commercialized more than 1,000 MW of operating wind and solar projects, plus an active development project pipeline of more than 5 GW.

We are looking for either a Real Estate Paralegal (or could flex to someone who has been in a Specialist seat) to support both the Development and Legal team, under the support of the Chief Legal Officer.

Day to day – Admin support, title work, leasing preparation and filing, document drafting, managing document filing, renewable notices, providing support in managing real estate portfolio for renewable projects and ad hoc support needed for the Development / wider Legal team.

Background:

• Bachelor’s degree in Real Estate, Business Administration, Environmental Science, Urban Planning, or a related field.
• 7+ years of experience in land acquisition, real estate development, or site selection, with a significant portion focused on renewable energy projects (wind).
• Proven track record of successfully negotiating and closing complex land agreements.
• Excellent negotiation, communication, and interpersonal skills.
• Ability to read and interpret legal documents, surveys, and technical reports.
• Proficiency in GIS software (e.g., ArcGIS) and other mapping tools for site analysis.

Trustpoint is proud to partner with a boutique law firm in its search for an Office Manager on a direct hire basis. This hybrid position plays a critical role in supporting the firm’s daily operations, overseeing human resources functions, and managing billing administration. The Office Manager will serve as a key point of coordination between employees, leadership, clients, and vendors to ensure operational efficiency, compliance, and accurate financial processes.

Responsibilities

Office Management:

• Oversee daily office operations to maintain an efficient, organized, and productive work environment.
• Manage office supplies, equipment, vendor relationships, and facility maintenance.
• Coordinate internal communications, meeting schedules, and company events.
• Develop and implement office policies, procedures, and process improvements.

Human Resources:

• Administer the full employee lifecycle, including recruitment, onboarding, and offboarding.
• Maintain employee records and ensure compliance with federal, state, and local employment laws by maintaining up-to-date policies, procedures, and the employee handbook.
• Process new hire paperwork, background checks, and benefits enrollment.
• Coordinate employee benefits programs, including wellness initiatives, health insurance, retirement plans, and leave programs.
• Process bi-weekly payroll by ensuring all employee data, including timecards, status changes, and related updates, is accurate and up to date.
• Manage performance review cycles and assist management with HR documentation.
• Serve as the first point of contact for employee inquiries related to HR policies, benefits, or workplace concerns.
• Support employee engagement initiatives and help maintain a positive company culture.

Billing Administration:

• Prepare and distribute monthly WIPs to attorneys for review and processing.
• Prepare and send client invoices accurately and on schedule.
• Review attorney-entered monthly billable hours and issue late-time reports to management.
• Provide management with monthly attorney and paralegal time reports for partners’ meetings.
• Track payments, follow up on outstanding balances, and maintain accounts receivable records.
• Review and verify vendor invoices and assist with accounts payable processing.
• Maintain billing files, contracts, and documentation for audit readiness.
• Generate billing reports for leadership, ensuring accuracy and clarity.
• Collaborate with the finance team to reconcile accounts and ensure correct financial data entry.

Qualifications

• Prior experience in office management within a professional services or law firm environment preferred.
• Experience managing HR processes including onboarding, employee records, benefits administration, and payroll.
• Experience supporting legal billing functions including WIPs, invoicing, and accounts receivable.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple responsibilities in a fast-paced environment while maintaining attention to detail.
• Proficiency in Microsoft Office and familiarity with billing, payroll, and HR management systems preferred.

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Description

Job Summary

In this role, you will support the legal department by drafting cover letters, subcontract addendums, and notices, as well as assisting General Counsel in carrying out all other duties and responsibilities as directed by General Counsel. You will also issue all Subcontracts, Purchase Orders, and PSAs for every project, in coordination with the Pre-Construction team.

Position Responsibilities

• Subcontract Issuance and Administration (includes all Subcontracts, Purchase Orders, and PSAs for every Project, and ensure timely completion.
• Careful and efficient coordination of Buy out process with Pre-construction team to ensure timely issuance and execution of all subcontracts for each project
• Draft cover letters,subcontract addendums, and notices
• Prepare summaries for General Counsel’s review regarding Owner contract terms which need to be incorporated into the subcontract templates
• Ensure all deadlines and conditions described in contracts are met
• Assist General Counsel in the drafting of contract summaries and checklists
• Ensure contracts are reviewed and executed in a timely manner
• Help organize physical and electronic legal department documents
• Offer general administrative support for the legal department
• File Sunbiz renewals for all Straticon related entities
• Assist General Counsel with scheduling agenda items

Required Skills

• Strong organization skills
• Ability to identify and summarize problems and issues, and analyze them for resolution
• Excellent written/oral communication skills
• Detail-oriented
• Willing to bring forth problems and concerns
• Bachelor’s degree or higher
• Skilled at using software and technology
• Resourcefulness
• Multitasking
• Time management

Preferred Skills and experience

• Paralegal certificate preferred
• Adobe Acrobat
• DocuSign
• Navigating public records websites
• Prior work experience in a law firm or similar environment

ABOUT MELIORA

Meliora is a boutique law firm in New York’s Capital District that prioritizes a collaborative work environment and team approach to all aspects of our firm. We’ve deliberately left behind traditional law firm structures that don’t serve our clients or our team, in favor of a nimble, innovative practice built around high-quality work, positive work culture, and genuine relationships with our clients that is reflective of their needs. Successful team members demonstrate a commitment to Meliora’s culture and growth, and flexibility to assist where needed. 

POSITION OVERVIEW

We are seeking a Paralegal & Firm Administration Support Specialist to join our team in a dual-capacity role. The paralegal component is the primary focus of this position, with support directed primarily to our Corporate, Not-for-Profit, and Litigation practice groups and, as needed, to other firm practice areas. The role also includes limited firm administration responsibilities supporting Meliora’s leadership.

Location: Hybrid In-Office / Remote (Delmar, NY)

Status: Non-Exempt Hourly

WHAT YOU’LL DO

Paralegal Responsibilities (primary focus):

•       Draft, edit, proofread, and process legal documents, letters, and client communications — primarily across corporate, not-for-profit, and litigation matters, with support to other practice groups as needed

•       Prepare closing checklists and ancillary documents for corporate transactions

•       Assist with closings, client meetings, and business development pitches

•       Monitor project tasks, assignments, and deadlines; implement reminder and calendaring systems

•       Assist with court filings and litigation support as needed

•       Assist attorneys with client scheduling and calendar management

•       Participate in practice group meetings as requested

Firm Administration Responsibilities:

•       Manage the billing process, including preparation and distribution of monthly reports, finalizing and submitting client invoices

•       Support the firm’s Marketing Officer with business development, marketing, and professional development initiatives, including tracking attorney CLE compliance and coordinating client events and firm initiatives

•       Assist with overflow work and ad hoc projects as needed

WHAT WE’RE LOOKING FOR

Qualifications

Skills & Competencies

• Ability to communicate with attorneys, support staff, and clients professionally and efficiently. 
• Outstanding written and oral communication skills.
• Strong attention to detail, organizational skills, and ability to manage time and work effectively with minimum supervision.
• Ability to manage and adhere to deadlines and project schedules.
• Ability to prioritize and manage multiple tasks and assignments.

Education & Prior Experience

• 5+ years of paralegal experience in corporate/M&A and/or litigation required.
• Notary public certification strongly preferred.
• Experience in a fast-paced law firm environment is strongly preferred.

Technology

• Proficiency with Microsoft Word, Excel and Outlook, as well as Adobe Acrobat required.
• Proficiency with NetDocuments and Clio strongly preferred.

COMPENSATION AND BENEFITS

Expected pay range as of this posting: $30.00 per hour (for candidates with 5 years of relevant paralegal experience) up to $38.46 per hour commensurate with additional years of relevant experience, qualifications and skill level.  

Meliora Law provides full-time employees with a competitive benefits package including health, dental and vision insurance, simple IRA, short term and long-term disability, life insurance and paid time off.

To Apply, visit

Project Recruit has partnered with a top-rated regional, multidisciplinary law firm known for its exceptional culture, collaborative environment, and supportive leadership. The firm provides a permanent hybrid schedule (three days in-office, two days remote), meaningful mentorship, and an emphasis on long-term professional growth. Community involvement is a cornerstone of the firm, with pro bono service and corporate social responsibility integral to its mission.

RESPONSIBILITIES:

• Representing and counseling fiduciaries and beneficiaries in contested probate, accountings, and all other manner of estate, trust, and fiduciary litigation.
• Working closely with attorneys and paralegals on uncontested probate, administration, and accountings.
• If interested, an opportunity to work on estate planning and drafting wills, trusts, and related estate planning documents.

QUALIFICATIONS:

• Minimum of six years’ experience in trusts and estates or commercial litigation, with a decided interest in fiduciary litigation
• Desire to learn from others and develop trusts and estates litigation, negotiation, and administration knowledge and skills
• Admitted to practice law in the state of New York