Office Pride Jobs in Usa

Join Our Team, Embassy Suites Akron Canton Airport!

The Embassy Suites Akron Canton Airport seeks a top-performing Hotel Front Office Manager, Hotel Front Desk Manager, or Hotel Guest Services Manager.

About Us:

Join Our Award-Winning Team at Embassy Suites Akron Canton Airport!

Located just off I-77 in North Canton, and only two miles from Akron-Canton Airport, our hotel is a market leader with a reputation for excellence. We're proud to be an award-winning, full-service Hilton property with accolades from Hilton, TripAdvisor, and even recognition as Hotel of the Year. With popular destinations like Belden Village Mall and the Pro Football Hall of Fame just a few miles away, our location offers both convenience and opportunity. We're looking for passionate individuals to join our great team, where unlimited growth potential awaits.

Embassy Suites Akron Canton Airport is seeking a dedicated and experienced Hotel Front Office Manager, Front Desk Manager, or Guest Service Manager to join our team. As the Hotel Front Office Manager, Hotel Front Desk Manager, or Hotel Guest Services Manager, you will oversee all front office operations and customer service, ensuring a seamless experience for guests from the moment they arrive until their departure. As the first point of contact for visitors, the Hotel Front Desk Manager, Front Office Manager, or Guest Service Manager will embody the spirit of hospitality and create a welcoming environment, providing excellent customer service that exceeds our guests' expectations. The Hotel Front Office Manager, Hotel Front Desk Manager, or Hotel Guest Service Manager will lead and guide a diverse team of front desk agents, front office agents, or guest service agents, fostering a culture of teamwork, accountability, and professionalism. The Hotel Front Desk Manager, Hotel Front Office Manager, or Hotel Guest Service Manager will manage reservations, handle guest inquiries and complaints, and coordinate with other departments to ensure smooth operations. This role also includes developing and implementing operational strategies that enhance guest satisfaction and optimize front-office efficiency. If you thrive in a fast-paced environment and possess a passion for hospitality or customer service, we encourage you to apply and become a vital part of our mission to deliver exceptional guest experiences.

What’s In It for You?

Comprehensive Benefits: Medical, Dental, Vision BENEFITS BEGIN DAY ONE!

Financial Perks: 401(k) with Company Match, Same Day Pay, and Flexible Spending Accounts

Time Off: Vacation, Personal Days, and Holiday Pay

Exclusive Discounts: Hotel, Food, and Beverage Savings for Personal Travel

Professional Growth: Online Training Courses

Additional Support: Employee Assistance Program, Jury Duty Leave, Bereavement Leave, and More

Key Responsibilities for the Hotel Front Office Manager, Hotel Front Desk Manager, or Hotel Guest Service Manager include:

• Maintains day-to-day operations of the Front Desk.
• Establishes and maintains appropriate service standards for all Front Office areas.
• Maintains proper cash handling procedures and appropriate over and short documentation.
• Adheres to all hotel policies about hiring, disciplinary actions, and required training documentation.
• Working Front Office Manager covering all short-staffed shifts, including audits.
• What We Are Looking For in a Hotel Front Office, Hotel Front Desk, or Hotel Guest Service Manager:
• Strong interpersonal skills and possession of a full understanding of professional business ethics and customer service excellence.
• Excellent oral and written communication skills.
• Excellent organization skills, manages time well, correctly prioritizes, and is flexible.

Why Commonwealth Hotels?

Founded in 1986, Commonwealth Hotels is a leading hospitality management company known for our exceptional guest and associate satisfaction, market premiums, and superior ROI. We believe in fostering a world-class culture where great people deliver extraordinary results.

Explore Our Hotel:

Commonwealth Hotels, we value diversity and are proud to be an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, and business needs.

Join us in shaping the future of hospitality in Akron, Canton, Ohio

Apply today!

Position Summary

The Office Operations Coordinator supports the daily administrative and operational functions of the organization to ensure an efficient, organized, and productive work environment. This role coordinates office logistics, corporate events, travel arrangements, vendor relationships, and technology support while providing administrative assistance to executive leadership.

Serving as a central operational resource, the Office Operations Coordinator works closely with Sales, Operations, and leadership to support internal processes, maintain office systems, and facilitate key administrative initiatives.

Key Responsibilities

Office Operations & Administration

• Support daily office operations to maintain an organized and efficient workplace environment.
• Manage office supply inventory and coordinate ordering as needed.
• Maintain office organization and administrative procedures.
• Coordinate workspace logistics including office setup and equipment needs.

Facilities & Property Coordination

• Coordinate office facility needs including security access, locks, office equipment, and workspace maintenance.
• Serve as liaison with property management regarding office-related matters.
• Track and coordinate service requests related to office facilities and equipment.

Technology & Vendor Support

• Maintain relationships with IT vendors and technology service providers.
• Assist with coordination of office technology needs including hardware, software platforms, and employee system access.
• Support administration of internal software platforms and monitor vendor subscriptions and renewals.

Travel & Expense Coordination

• Coordinate travel arrangements for Sales and Operations teams including flights, lodging, and related logistics.
• Track travel expenses through Expensify and maintain accurate documentation.

Corporate Events & Employee Engagement

• Plan and coordinate corporate events, meetings, and company functions.
• Lead and manage the BAI Social Committee, including planning and organizing employee engagement activities and company events.
• Assist with administration of employee recognition platforms such as Motivosity.

Communication & Administrative Support

• Manage the company’s primary phone line and administer the RingCentral platform.
• Route incoming communications and provide general administrative support to staff.

Executive Support

• Provide administrative and logistical support to C-level executives.
• Assist with scheduling, meeting coordination, and special projects.

Cross-Department Support

• Provide operational support to Sales and Operations teams.
• Assist with internal initiatives and projects that support business operations.

Benefits include a competitive base salary, being part of a growing company, as well as a competitive and comprehensive benefits package including 401k, attractive healthcare coverage, dental, vision, and employer-paid life insurance, ample paid time off, and a hybrid work schedule.

The Sr. Office Coordinator provides administrative and financial operational support to the Financial Aid Office and the Finance Office. This role serves as the first point of contact for students, families, faculty, and staff, ensuring excellent customer service, efficient workflow, and accurate recordkeeping. The Sr. Office Coordinator helps coordinate daily office activities, assists with financial aid and finance processes, and supports compliance with institutional, state, and federal regulations. This is an in-person position with some remote work available. The Sr. Office Coordinator will report to the Financial Aid Director and is a non-exempt position.

This position will support both departments and requires knowledge and experience in financial operations.

Primary Responsibilities:

• Provide general information about financial aid application processes, deadlines, tuition payments, and account balances.
• Answer students’ questions regarding Federal and private loans, scholarships, and account activity.
• Assist students (gathering, copying, and scanning documentation) pursuing employment through the Federal or Institutional work study programs. Ensure processes follow FERPA, Title IV, and Southwestern’s financial policies.
• Support financial aid counselors by preparing files, running reports, and monitoring student communication.
• Work with both the Financial Aid and Finance Offices in preparing monthly reconciliations for payroll reporting relating to the federal and institutional work-study programs.
• Assist both the Financial Aid and Finance Offices in the annual year-end financial and federal funds audit by preparing various audit analyses requested by external auditors.
• Assist both the Financial Aid and Finance Offices in monitoring the student Perkins loan portfolio.
• Work with the Financial Aid and Finance Offices in documenting business procedures within Nintex.
• Assist both the Financial Aid and Finance Offices in keeping current with Southwestern’s document retention policy.
• Work with the Finance Office in reconciling the credit card transactions for all student organizations and other offices. Process deposits, reconcile transactions, and maintain accurate records in compliance with Southwestern’s policies.

Minimum Job Requirements:

• Bachelor's Degree
• At least three years’ experience in an administrative role

Knowledge, Skills, and Abilities Required:

• Strong attention to detail and mathematical ability.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and collaboratively
• Excellent customer service and problem-solving skills.
• Capable of managing multiple task and deadlines.
• Ability to interpret financial data, assess eligibility, and resolve discrepancies.
• Familiarity with financial aid software preferred, but not required.

Salary: $25.00/HR.

To Apply: Send a cover letter and resume to

Southwestern Law School prohibits discrimination and harassment on the basis of race (including hairstyle and hair texture), ethnicity, color, religion, creed, ancestry, national origin, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, parental status, marital status, age (40 and over), disability (mental and physical), medical condition, citizenship status, military service, veteran status, genetic information, or any other classification protected by law in matters of admissions, employment, housing, or services, or in the educational programs or activities Southwestern operates. Please direct all inquiries regarding Southwestern’s nondiscrimination policies to:

General Counsel

3050 Wilshire Boulevard

Los Angeles, CA 90010

(213) 738–6626

Office Services Associate

Dallas, TX

$27 per hour

We are seeking a polished and service-driven Office Services Associate to support daily operations in a fast-paced corporate office environment. This role is ideal for someone who thrives in a hospitality-focused workplace, enjoys interacting with professionals, and takes pride in maintaining a high level of service and organization.

Key Responsibilities

• Prepare and manage daily setup worksheets, weekly event sheets, and room usage reports to support meeting and workspace coordination.
• Capture and track event-related information across IT, Facilities, Meeting Support, and Catering teams.
• Conduct regular floor tours to ensure all workspaces, meeting rooms, and common areas maintain a clean, professional appearance.
• Serve as a primary point of contact for employees and visitors, addressing questions, concerns, and service requests promptly and professionally.
• Greet guests and visitors with a high level of hospitality, ensuring a welcoming experience upon arrival.
• Support the company’s hoteling and mobile workspace culture by assisting employees and visitors with securing workspace and meeting rooms.
• Monitor meeting room usage, confirm occupancy, and reclaim unused space when appropriate.
• Coordinate with facilities and maintenance teams to resolve issues such as lighting, carpet damage, furniture concerns, or other workspace needs.
• Provide real-time support for meetings and events, ensuring rooms are properly prepared and client expectations are met.
• Communicate with meeting organizers prior to events to confirm setup requirements.
• Partner with Executive Assistants and the Space Management team to coordinate catering and meeting logistics.
• Assist with visitor management, including entering visitor information into the building system and issuing badges.
• Coordinate with building security and lobby staff to ensure a smooth visitor check-in process.
• Answer and direct phone calls and assist with urgent requests such as guest Wi-Fi access or facility access codes.
• Act as a brand ambassador, delivering an exceptional workplace experience in every interaction.

What We’re Looking For

• Strong customer service or hospitality experience
• Excellent communication and organizational skills
• Ability to multitask and manage competing priorities
• Professional demeanor and strong attention to detail
• Experience supporting meetings, events, or office operations is a plus

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

Office & House Manager

Location: Austin, TX

Job Type: Full-time

Salary: $20/hr + Bonus + Benefits (based on experience)

About Everyday Dose

Everyday Dose is a super fast-growing wellness brand focused on high-quality functional coffee that support productivity, health, and performance. We operate with a startup mentality, which means fast-paced, dynamic, proactive and innovative, while maintaining a strong focus on efficiency and high standards.

Our Austin HQ reflects our commitment to wellness, featuring a sauna, cold plunge, open workspaces, and a collaborative environment. It's not fancy. The space is very raw and industrial, but there's a unique vibe to it.

We are looking for a highly organized, proactive, and resourceful Office & House Manager to oversee the operations of both our office (2,000 sq. ft.) and personal residence. This is a hands-on role.

Responsibilities Office Management

Office Operations & Facility Management

  •  Oversee and maintain the office space, common areas, and workstations to ensure a clean and functional environment. I.e. clean dishes, take out the trash, vacuum, order snacks, coordinate lunch, etc.

  •  Coordinate with vendors and service providers for maintenance, office improvements, and small repairs.

  •  Manage inventory of office supplies, beverages, and wellness products to keep the space stocked.

  •  Coordinate with cleaner who comes weekly.

  •  Take photos of mail and send to the appropriate team member

Procurement & Expense Management

  •  Order office supplies, wellness products, and miscellaneous items via Amazon, online vendors, and local stores.

  •  Track and submit receipts and invoices to the finance team.

  •  Maintain a monthly expense log for office-related purchases.

IT & Tech Support

  •  Serve as the first point of contact for IT issues at both the office and personal residence.

  •  Fix issues related to WiFi, projector, printers, software, and office devices.

• Setup new team members emails and slack accounts.

House Management (Personal Residence)

Errands & Shopping Coordination

  •  Manage grocery shopping, household supplies, and meal prep coordination.

  •  Ensure the kitchen is stocked with healthy, functional foods that align with lifestyle preferences.

  •  Run personal errands, such as picking up/dropping off items and coordinating deliveries.

Household Maintenance & Project Oversight

  •  Schedule and oversee home repairs, maintenance, and small improvement projects.

  •  Work with service providers for plumbing, cleaning, and general upkeep.

  •  Wash and manage company and personal car

Travel Preparation & Home Organization

  •  Prepare the home before travel (cleaning, organizing, stocking essentials).

  •  Unpack suitcases and reset the home after travel.

  •  Ensure the house remains a low-stress, functional environment while managing frequent travel schedules.

What We’re Looking For

Highly organized & proactive – Anticipates needs before they arise and takes initiative to solve problems.

Strong multitasking skills – Comfortable handling office operations, personal tasks, and troubleshooting IT issues.

Proactive & Anticipatory: Skilled at foreseeing the founder's needs and potential issues, proactively addressing them before they escalate. Initiative-driven in resolving problems and suggesting improvements.

Tech-savvy – Able to handle basic IT troubleshooting and communicate with support teams when needed.

Resourceful & self-sufficient – Able to figure things out, coordinate logistics, and make decisions independently.

Discreet & trustworthy – Comfortable handling confidential information and personal tasks with professionalism.

Determined & Tenacious: Shows a relentless attitude in overcoming obstacles, persistently pursuing solutions and alternatives until a satisfactory outcome is achieved.

Detail-oriented & efficient – Able to juggle responsibilities without dropping the ball.

Requirements

Prior experience in office management, personal assisting, or operations preferred.

Strong problem-solving skills and ability to troubleshoot IT, facilities, and logistics issues.

Ability to order, track, and manage purchases and expenses.

Comfortable lifting, stocking, and organizing office/home supplies.

Valid driver’s license and ability to run errands as needed.

Must be Austin-based and available for in-person responsibilities.

Perks & Benefits

Competitive salary: $20/hr + Bonus

Company Equity

$6000 per year in wellness cash (I.e. massages, gym)

$6000 per year in childcare

401k+ match

Health / Dental Insurance

Access to office wellness perks: Sauna, cold plunge, gym and health-focused workspace.

A dynamic, startup environment with room for growth.

Opportunity to work closely with a Founder & CEO and fast-growing wellness brand.

Temporary Office Manager – Santa Clara, CA

Duration: 6–9-month assignment

Schedule: Monday – Thursday, 8a – 3p (in office), occasional Fridays

Hiring Timeline: Applications will be reviewed on a rolling basis with the goal of filling the position as soon as possible

Wi-Fi Alliance® is the worldwide network of companies that brings you Wi-Fi®. Our vision is to connect everyone and everything, everywhere.

Role Summary

We are seeking a reliable and highly organized Temporary Office Manager to support daily operations for our Research and Development Lab in Santa Clara, CA. This role helps keep the office running smoothly by coordinating logistics, managing supplies, supporting staff, and ensuring an efficient and welcoming workplace. This position is ideal for someone who is energetic, enthusiastic, welcoming and organized, enjoys administrative tasks and thrives on keeping office operations running seamlessly.

Key Responsibilities

• Manage day-to-day operations and facility-related matters
• Welcome visitors and guests, following established sign in procedures
• Serve as the primary point of contact for administrative matters
• Maintain neat and orderly appearance throughout entire office, particularly conference rooms, kitchens, event and reception areas
• Coordinate ordering (supplies, equipment, and catering) and vendor service requests
• Manage incoming mail, deliveries and general correspondence
• Maintain organized and detailed records and documentation for expense reporting, coordinating with Accounts Payable

Experience & Qualifications

• 3 years of prior administrative experience in an office manager, administrative coordinator, or operations support role
• Excellent telephone and face-to-face communication and interpersonal skills with the ability to interact with a diverse group of clients
• Proficient knowledge in MS Office programs and web-based software applications
• Strong organizational and multitasking skills
• Ability to work independently and proactively address needs

Skills & Attributes

• Highly Organized – can manage multiple administrative tasks and office needs simultaneously
• Detail Oriented – maintains accuracy in ordering and documentation
• Proactive Problem Solver – anticipates needs and addresses issues and/or brings it to the attention of staff
• Strong Communication Skills – professional and clear communicator
• Reliable and Self-Directed – comfortable working independently and taking ownership of office operations
• Customer Service Mindset – creates a welcoming, supportive environment for staff and guests

Education

High School Diploma or Equivalent; Bachelor’s degree preferred

Location

Position to be based in Santa Clara office, no relocation assistance provided

Work Authorization

Applicants must be legally authorized to work in the United States at the time of application. Employer sponsorship is not available for this position.

If you have the talent and skills to be incredibly successful as a Temporary Office Manager and as a member of our team, we want to hear from you. To be considered for this role, please forward your resume and a cover letter outlining your interest, including your salary requirements, to .To learn more about Wi-Fi Alliance, please visit our website at

About Wi-Fi Alliance® | Alliance® is the worldwide network of companies that brings you Wi-Fi®. Members of our collaboration forum come together from across the Wi-Fi ecosystem with the shared vision to connect everyone and everything, everywhere, while providing the best possible user experience. Since 2000, Wi-Fi Alliance has completed more than 85,000 Wi-Fi certifications. The Wi-Fi CERTIFIED™ seal of approval designates products with proven interoperability, backward compatibility, and the highest industry-standard security protections in place. Today, Wi-Fi carries more than half of the Internet’s traffic in an ever-expanding variety of applications. Wi-Fi Alliance continues to drive the adoption and evolution of Wi-Fi, which billions of people rely on every day.

Follow Wi-Fi Alliance:

/beacon

/signal

/wificertified

/wifialliance

/company/wi-fi-alliance

/WiFiAlliance

© 2025 Wi-Fi Alliance. All rights reserved. Wi-Fi®, Wi-Fi CERTIFIED®, Wi-Fi Alliance®, the Wi-Fi logo, the Wi-Fi CERTIFIED logo, and other marks are trademarks of Wi-Fi Alliance.

Manager, Workplace Services & Experience

Our client is seeking a Manager, Workplace Services & Experience to support the daily operations of their newly established 90,000 sq. ft. corporate headquarters. This individual will serve as the primary onsite liaison between internal stakeholders and the external facilities management partner responsible for building operations.

This role plays a critical part in ensuring that the workplace environment operates efficiently and reflects the organization’s standards for a high-quality employee and visitor experience. The Manager will coordinate across internal departments and external vendors to maintain seamless facility operations, oversee service delivery, and support a positive and productive workplace.

Acting as the internal coordination hub for workplace services, this individual will help align internal teams during facilities-related contract reviews and vendor engagements while ensuring that onsite execution meets expectations. While the external facilities management provider leads major initiatives such as RFP development, vendor negotiations, and contract management, this role provides the internal leadership and day-to-day oversight necessary to ensure successful implementation and ongoing service delivery.

This position is onsite five days per week to maintain continuous operational support and visible workplace leadership. While approximately 300 employees follow a hybrid schedule and are primarily onsite Tuesday through Thursday, the building operates Monday through Friday. Therefore, this role maintains a consistent daily presence to ensure facilities, services, and workplace operations remain fully supported. Occasional remote flexibility may be available based on business needs.

Key Responsibilities

Facilities Coordination & External Partner Management

• Serve as the primary onsite point of contact for the organization’s external facilities management partner.
• Collaborate with the external facilities team during vendor selection and RFP processes.
• Coordinate internal feedback and approvals from departments such as Legal, Finance, IT, and senior leadership during contract review and execution processes, including DocuSign workflows.
• Help ensure vendor agreements are implemented successfully and services are delivered in accordance with expectations.
• Manage and triage day-to-day facilities issues, escalating matters as needed to maintain operational continuity.
• Support internal space planning activities including office moves, workspace adjustments, cube assignments, and facility enhancements.

Vendor & Office Services Oversight

• Assist with onboarding new service providers in collaboration with the external facilities management partner and internal stakeholders.
• Support documentation and internal coordination related to vendor agreements while external providers manage negotiations and execution.
• Monitor vendor performance across key services including cleaning, security, audiovisual services, catering, café operations, and building maintenance.
• Provide ongoing feedback and recommendations to improve service delivery and operational efficiency.
• Assist with tracking workplace-related expenses and coordinating with Finance to ensure budget alignment.

Reception & Visitor Experience

• Oversee daily reception operations to maintain a professional and welcoming environment for employees, guests, and visitors.
• Manage visitor protocols, security procedures, and logistics related to executive and board-level visits.
• Coordinate onsite logistics for leadership meetings, board meetings, and company events, including catering, conference room setup, and AV coordination with IT.

Office Operations & Employee Experience

• Manage daily office operations including supplies, mail distribution, shared workspace areas, and general office resources.
• Partner with HR and IT to support employee onboarding and workplace readiness.
• Assist in coordinating company events, town halls, and workplace culture initiatives hosted at the headquarters location.
• Help develop and maintain office policies, operational guidelines, and workplace procedures.
• Work closely with IT on conferencing systems, AV support, building access controls, and workplace technology needs.
• Coordinate with Internal Communications on office messaging, signage, and workplace announcements.
• Serve as a central point of coordination during office changes, organizational shifts, or workspace adjustments.

Process Improvement & Operational Excellence

• Document and maintain standard operating procedures (SOPs) for office and facilities workflows.
• Track recurring operational issues and vendor performance trends to identify improvement opportunities.
• Recommend initiatives that enhance workplace efficiency, cost management, and overall employee experience.
• Ensure workplace operations remain aligned with building policies, safety guidelines, and compliance standards.

Direct Reports

• Administrative Assistant
• Facilities Manager (Part-Time)

Qualifications

Education & Experience

• Bachelor’s degree or equivalent combination of education and experience.
• Experience leading workplace operations or corporate office services.
• Strong communication and stakeholder management skills with the ability to advocate for workplace initiatives.
• Demonstrated experience managing budgets and influencing cross-functional teams.

Required Qualifications

• Minimum 5+ years of experience in office management, facilities coordination, operations, or administrative leadership roles.
• Experience working with external vendors or service providers.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal skills with a strong attention to detail.

Preferred Qualifications

• Experience working within a corporate headquarters or large office environment.
• Familiarity with facilities management models that incorporate external service partners.
• Experience supporting senior leadership, executive meetings, or board-level visitors.
• Exposure to contract coordination, vendor agreements, or internal approval workflows.

Office Services Assistant

-On-Site Contract Position (Lower Manhattan)

RedStream Technology is recruiting for an energetic, detail-oriented Office Services Assistant to provide on-site support for a prestigious global management consulting company. Our client’s office services team performs a variety of activities that collectively contribute to the functionality and appearance of the office.

The Office Services Assistant will play an integral customer service-focused role supporting office services, facilities, reception, on-site technical support, event management, and connectivity.

Responsibilities:

• You will perform a variety of on-site administrative and hands-on/physical duties, including but not limited to, cleaning of conference rooms, common areas, offices, desks and café/communal areas; and moving of furniture and equipment to support meetings, events, and daily office use.
• Manage room bookings, meeting and events requests, and set up rooms as needed.
• Provide reception coverage, including greeting/escorting guests, coordinating recruiting/interview days, room bookings, etc.
• Provide mailroom support, including processing/sorting mail, receiving and preparing packages for shipment.
• Operate duplicating and binding equipment, which may have tight deadlines.
• You will be an integral part of the Seattle Office Services team, sharing responsibility for ordering catering, handling food and beverage setup for in-office meetings, managing kitchen and office supplies inventory, and ensuring kitchen and café cleanliness, including dishware.
• Work with the team to proactively identify potential facilities-related issues and opportunities for improvement and liaise with building management and external vendors for solutions, i.e., HVAC, janitorial services, electrical, and various repairs.
• In this role, you will also serve as a point of contact for IT to assist with basic IT responsibilities and help deploy office technology equipment.

Qualifications

• 4-year degree preferred; hospitality background strongly encouraged
• 1-2 years general office experience preferred, ideally in a professional services environment
• Strong initiative and positive attitude (proactive, collaborative, service-minded, hands-on mindset)
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
• Excellent judgment/decision-making skills; high tolerance for ambiguity
• Strong communication skills, both oral and written
• Excitement to cultivate strong relationships with colleagues, energized by working in a collaborative team environment
• Proficiency in MS Word, PowerPoint, Excel and Outlook preferred; ability to learn other applications
• Flexibility to work overtime occasionally, particularly for events
• Ability to lift 50 pounds is required, will need to be able to move larger and heavier objects like furniture.

Senior Paralegal / Office Manager

Location: Bedford, TX (Onsite)

Compensation: $60,000 – $85,000 base salary (commensurate with experience)

Job Type: Full‑Time

Overview

A growing, well‑established law firm is opening a new office in Bedford, Texas and is seeking a Senior Paralegal / Office Manager to serve as the foundational hire for this location.

This is a unique opportunity for an experienced paralegal who enjoys variety, responsibility, and being part of a growth story. While this is a new office, the firm itself is not a startup — it has an established national presence, strong leadership, and proven systems already in place.

The Role

This position is ideal for a strong paralegal who is comfortable taking on additional operational responsibilities during the early stages of a new office launch.

Initially, this role will blend hands‑on paralegal work with office management and administrative support. As the office grows, responsibilities will evolve and specialize, with opportunities for long‑term advancement.

Key Responsibilities

Paralegal Responsibilities (Primary Focus)

• Support attorneys in corporate and tax‑related matters
• Assist with:
• Entity formations and maintenance
• Corporate governance documents
• Contracts and transactional documentation
• Tax‑related filings and client coordination
• Draft, revise, and proofread legal documents
• Manage deadlines, filings, and document organization
• Communicate professionally with clients and internal stakeholders

Office Management & Operations

• Assist with opening and organizing the Bedford office
• Coordinate vendors, deliveries, equipment, and office logistics
• Serve as the onsite point of contact for day‑to‑day office needs
• Help establish workflows and processes as the office scales
• Support attorneys and leadership with general administrative needs

Qualifications

• 5+ years of experience as a paralegal (law firm experience required)
• Background in corporate law, tax, or transactional work strongly preferred
• Comfortable supporting multiple attorneys and practice areas
• Organized, proactive, and adaptable
• Willing to take on office management responsibilities as needed
• Strong communication and interpersonal skills
• Positive attitude and team‑first mindset
• Comfortable working onsite in Bedford, TX

Why This Opportunity Stands Out

• Ground‑floor role in a growing office with long‑term potential
• Supportive, people‑first culture with no tolerance for toxic behavior
• Established firm with strong infrastructure and leadership
• Clear path for growth as the office and team expand
• Competitive compensation and robust benefits package, including:
• Employer‑paid medical premiums for non‑attorney staff
• Employer‑paid life, short‑term, and long‑term disability insurance
• 401(k) with employer match
• Student loan assistance program
• Additional voluntary benefits

Work Environment

• Initial onboarding may include short‑term in‑person training at another firm office
• Remote work may be available during office build‑out
• Fully onsite role once the Bedford office is operational in May

Administrative Assistant / Office Coordinator

New York, NY (Onsite)

Company Overview

A highly reputable, well-established public relations firm based in New York City. The firm partners with clients providing services including public engagement, media relations, branding, event production, and strategic communications. They offer a collaborative, fast-paced environment and are seeking an Administrative Assistant / Office Coordinator to support office operations, workplace experience, and administrative functions.

Position Overview

The Administrative Assistant / Office Coordinator serves as the face of the office and a key partner to senior leadership, supporting day-to-day office operations, front office management, and administrative support across the team.

This role is ideal for someone who enjoys being the central point of contact, managing a wide range of responsibilities, and contributing to a polished and well-run workplace environment.

Responsibilities

• Serve as the primary point of contact for visitors, calls, and general inquiries, delivering a strong front office / workplace experience

• Manage the general inbox and route communications appropriately

• Coordinate calendars, scheduling, and meeting logistics for leadership and team members

• Provide administrative support to senior leadership, including document preparation and correspondence

• Assist with preparation of reports, presentations, and client-facing materials

• Oversee office operations, including ordering supplies, managing pantry, and coordinating with vendors and service providers

• Support workplace operations and facilities coordination as needed

• Assist with HR administrative support, including onboarding coordination and documentation

• Help manage basic financial administration (expenses, invoice tracking, AP/AR support)

• Maintain organized records and support administrative processes and reporting

• Assist with special projects and ad hoc operational needs

Qualifications

• 2–5 years of experience in administrative support, office coordination, workplace experience, or office operations roles

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment

• Excellent written and verbal communication skills

• Professional, polished demeanor with strong interpersonal skills

• Experience supporting front office operations, scheduling, and vendor coordination

• Exposure to HR administration, onboarding, or office operations workflows preferred

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)

• Experience with expense management, invoicing, or AP/AR support is a plus