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Wakefern Food Corp. is the largest retailer-owned cooperative in the United States and supports its co-operative members' retail operations, trading under the ShopRite®, Price Rite®, The Fresh Grocer®, Dearborn Markets®, DiBruno Bros.® and Gourmet Garage® banners.

Employing an innovative approach to wholesale business services, Wakefern focuses on helping the independent retailer compete in a big business world. Providing the tools entrepreneurs need to stay a step ahead of the competition, Wakefern’s co-operative members benefit from the company’s extensive portfolio of services, including innovative technology, private label development, and best-in-class procurement practices.

We are seeking a Business Process Optimization Lead to work in our Business Innovation and Transformation Services team, within the >tech_ Division of Wakefern to drive efficiency and continuous improvement across our organization. In this role, you will document and analyze current state processes, identify improvement opportunities using data-driven techniques, and collaborate with stakeholders to design and implement future state workflows, automation and agentic AI solutions. Your expertise in process enhancement, software implementation, and data analysis will be essential in optimizing operational performance and driving our business and technology transformation.

The Business Process Optimization Lead will work closely with our Transformation Projects to identify current state processes, define future state processes and ensure these processes are incorporated into Training and Change Management plans. This role will be responsible for building a center of excellence within the >tech_ division on process improvement driving efficiencies both within our Tech processes as well as across business processes. This center of excellence will include the implementation of Process Intelligence tools, improvement methodology and the rollout of adoption to the Wakefern Organization.

Essential Functions

• Responsible for building out a center of excellence within the >tech_ division to standardize the documentation, analysis and improvement of processes, including the implementation of a Process Intelligence tool.
• Understanding of IT processes to drive improvement and standardization across the division
• Will work closely with project teams to document current and future state processes. Ability to document and facilitate process improvement.
• Facilitate workshops with users through process improvement methodology including current state, analysis, future state and implementation of changes to process. Experience of modeling processes using frameworks such as BPMN 2.0.
• Works closely with our Organizational Change Management team to ensure future state processes are identified and understanding of process changes to incorporate into the Change Management plans.
• Develop process flows, identify inefficiencies, and evaluate areas for improvement. Understanding of automation and agentic AI to communicate to relevant Wakefern >tech teams.
• Data Analytics & Root Cause Analysis – Use data-driven insights to diagnose issues and propose evidence-based solutions.
• Process Improvement & Future State Design – Collaborate with cross-functional teams to brainstorm, build, and refine optimized processes.
• Analyze end-to-end processes to identify inefficiencies and recommend opportunities for simplification, cost reduction, and quality improvement through automation, RPA, and Agentic AI; define and implement Key Performance Indicators (KPIs) that directly link process success to strategic business objectives and operational optimization
• Software Implementation Support – Ensure processes align with system implementations and changes to optimal business processes are incorporated in system implementations and process training.
• Process Training & Change Management – Educate teams on new workflows and best practices to ensure smooth transitions. Works closely with the Organizational Change Management team within BITS to incorporate process improvement and education into the OCM Plans.
• Stakeholder Collaboration – Communicate findings, lead discussions, and gain alignment from key business units.

Qualifications

• Bachelor’s degree in Business, IT or related field required.
• Must have at least 8-10 years of experience in a business process role, with a thorough understanding of business process methodologies and tools and strong business acumen with ability to analyze business processes across the organization.
• Consulting experience with a large consulting firm in business process optimization and transformation a plus
• Experience implementing Process Intelligence tools such as Nintex Promapp, Celonis, Signavio or Blueworks, including process mapping, data analysis and process mining.
• Lean Six Sigma certification (green belt or higher) or other process certification a plus.
• Project Management skills and certification a plus
• Understanding of Organizational change management and certification a plus.
• Business acumen and knowledge of IT processes and tools to drive improvement and standardization
• Strong group facilitation skills
• Data analytics, process mapping, and continuous improvement methodologies.
• Experience implementing large enterprise software and process redesign within digital transformation initiatives.
• Excellent communication, problem-solving, and stakeholder management skills.
• Influencing skills and ability to lead through indirect influence

Working Conditions & Physical Demands

• Ability to sit in front of a computer for long periods of time.
• Ability to sit, stand and walk frequently.
• Ability to adhere to the company’s four day in office work requirement.
• Ability to travel, as business needs dictate.

Core Competencies

• Communicate Effectively: Share thoughts, ideas and information in an organized, clear and precise and persuasive manner (written and oral communication).
• Drive for Results: Understands how the role impacts the organization’s strategic objectives.
• Embrace Change: Adapts to new environment, jobs, technologies and processes.
• Develop You: Identifies opportunities for career development.
• Build Relationships: Works as part of a team to achieve company goals.
• Stay Competitive: Shows passion and enthusiasm for their work.

Company Perks

• Vibrant Food Centric Culture
• Comprehensive medical, dental and vision package
• Competitive Salary and Paid Time Off
• Fitness Reimbursement and Well-Being Program
• Corporate Training and Development University
• Collaborative team environment
• Paid Parental Leave
• 401K
• Matching Gifts and Community Volunteer Involvement

• 
  
• Conducts Workshops and contributes towards process solutioning
  
• Collaborates with cross functional teams comprising of business Subject Matter Experts (SMEs), Architects, Developers and System Integrators (SIs) (vendor consultants) on current processes and proposing solutions to enhance current systems for projects and products
  
• Identifies, recommends, and implements complex configuration solutions and implements full cycle configuration to meet business needs
  
• Creates and updates associated documentation including BPDs, Process Flows, Key decision documents (KDDs), configuration design documents(CDD), Functional Design Specs (FDS), and WRICEF objects.
  
• Translates functional specifications into application design documents, coordinates with the development team, tests new functionality or Enhancements, prepares test plans and test scripts, and performs unit tests and integration tests
  
• Propose and recommend SAP standardized best practices and solutions as per clean core guidelines.
  
• Participates in the project delivery during testing cycles and leads the root cause analysis and correction of issues
  
• Works with the usage of the SAP Solution Manager, Signavio
  
• Handles and leads the development of objects independently in collaboration with the team
  
• Works with the SAP project systems
  
• Understands the SAP Activate methodology and Agile (SAFe) development methods
  
• Contributes to the overall project management plan using SAP activate methodology
  
• Works with SAP S/4 Hana and FIORI
  

• 
  
• 12+ years of experience with SAP PP consulting
  
• 4+ years of experience in S/4HANA Production Planning
  
• Experience with SAP S/4 HANA PP, QM
  
• Experience with 2 E2E full life cycle implementation in SAP S/4 HANA
  
• Experience with SAP Production Planning in a large and complex business environment
  
• Experience working with Interfaces
  
• Experience with SAP module specifics including user exits, batch jobs. and standard SAP reports
  

• 
  
• Experience with SAP Production planning including material master, MRP Types and lot sizing procedures, back flush, range of coverage, scrap and FIORI applications, MRP areas, MRP views, forecasting, planning strategies, demand management, BOMS, item categories, center-control keys, capacity levelling and evaluations, routing and advanced routing, strategy groups, usage of stock requirements, S&OP, Flexible planning, and SAP PP configurations
  
• Experience in the Aerospace and Defense industry
  
• Experience with special planning procedures
  
• Experience with discrete and repetitive manufacturing
  
• Experience with central function activities ECM/OCM/Batch
  
• Experience in cross functional integration with sales(SAP SD), procurement(SAP MM),warehouse (SAP EWM), costing(SAP FICO), quality(SAP QM)
  
• Experience with WBS
  
• Experience with S4 Hana PPDS, DDMRP,
  
• Experience with SAP Quality Management
  
• Experience with IBP or other planning tool is a plus.
  
• SAP certifications in SAP S/4 PP, QM, MM is a plus
  
• Applicable and appropriate educational/certification credentials from an accredited institution and/or equivalent experience is required.
  

• 
  
• Conducts Workshops and contributes towards process solutioning
  
• Collaborates with cross functional teams comprising of business Subject Matter Experts (SMEs), Architects, Developers and System Integrators (SIs) (vendor consultants) on current processes and proposing solutions to enhance current systems for projects and products
  
• Identifies, recommends, and implements complex configuration solutions and implements full cycle configuration to meet business needs
  
• Creates and updates associated documentation including BPDs, Process Flows, Key decision documents (KDDs), configuration design documents(CDD), Functional Design Specs (FDS), and WRICEF objects.
  
• Translates functional specifications into application design documents, coordinates with the development team, tests new functionality or Enhancements, prepares test plans and test scripts, and performs unit tests and integration tests
  
• Propose and recommend SAP standardized best practices and solutions as per clean core guidelines.
  
• Participates in the project delivery during testing cycles and leads the root cause analysis and correction of issues
  
• Works with the usage of the SAP Solution Manager, Signavio
  
• Handles and leads the development of objects independently in collaboration with the team
  
• Works with the SAP project systems
  
• Understands the SAP Activate methodology and Agile (SAFe) development methods
  
• Contributes to the overall project management plan using SAP activate methodology
  
• Works with SAP S/4 Hana and FIORI
  

• 
  
• 12+ years of experience with SAP PP consulting
  
• 4+ years of experience in S/4HANA Production Planning
  
• Experience with SAP S/4 HANA PP, QM
  
• Experience with 2 E2E full life cycle implementation in SAP S/4 HANA
  
• Experience with SAP Production Planning in a large and complex business environment
  
• Experience working with Interfaces
  
• Experience with SAP module specifics including user exits, batch jobs and standard SAP reports
  

• 
  
• Experience with SAP Production planning including material master, MRP Types and lot sizing procedures, back flush, range of coverage, scrap and FIORI applications, MRP areas, MRP views, forecasting, planning strategies, demand management, BOMS, item categories, center-control keys, capacity levelling and evaluations, routing and advanced routing, strategy groups, usage of stock requirements, S&OP, Flexible planning, and SAP PP configurations
  
• Experience in the Aerospace and Defense industry
  
• Experience with special planning procedures
  
• Experience with discrete and repetitive manufacturing
  
• Experience with central function activities ECM/OCM/Batch
  
• Experience in cross functional integration with sales(SAP SD), procurement(SAP MM),warehouse (SAP EWM), costing(SAP FICO), quality(SAP QM)
  
• Experience with WBS
  
• Experience with S4 Hana PPDS, DDMRP,
  
• Experience with SAP Quality Management
  
• Experience with IBP or other planning tool is a plus.
  
• SAP certifications in SAP S/4 PP, QM, MM is a plus
  
• Applicable and appropriate educational/certification credentials from an accredited institution and/or equivalent experience is required.
  

Job Role: SAP Training Lead S4 Hana Project

Duration: Long Term

Location: Houston, TX (Onsite)

Responsibilities

Training Strategy & Governance

• Define Training Strategy aligned to OCM and program milestones (UAT, cutover dry runs, go-live).
• Establish curriculum governance and sign‑off gates with Process Owners.

Role Mapping & Audience Segmentation

• Create a Role Catalog (end-user, super user, key user, approver, analyst, controller, warehouse, field, etc.) in alignment with existing SAP roles.
• Map roles to Fiori catalogs/groups, transactions, and process steps.

Curriculum & Content

• Build Learning Journeys per role: prerequisites, core modules, simulations, assessments.
• Develop content (slide decks, Fiori walkthroughs, job aids, SOPs, quick reference guides, microlearning).

Delivery & Logistics

• Plan modality mix: VILT/ILT etc..
• Build the Train-the-Trainer (TTT) program for super users and the Change Network.
• Coordinate schedules, environment readiness (clients, data, users), and attendance tracking.

Integration with Testing & Cutover

• Sync with UAT to use training as a channel for defect discovery & process validation.
• Prepare Day‑1/Week‑1 job aids

Analytics & Continuous Improvement

• Operate a training dashboard (registrations, completions, assessment scores, satisfaction).
• Run pulse checks pre‑ and post‑go-live; iterate content accordingly.

Deliverables

• Training Strategy & Plan (timeline, capacity model, modality mix)
• Role-to-Fiori mapping; Learning Journeys
• Curriculum outlines, detailed lesson plans, eLearning modules, simulations, if any
• Train-the-Trainer program & materials; Super User Playbook
• Attendance & Completion Reports; Assessment rubrics & results
• Day‑1 Quick Reference Guides;

Required Qualifications

• 7–10+ years in ERP training leadership; S/4HANA training experience required
• Demonstrated role-based curriculum design for Fiori and classic GUI where applicable.
• Strong collaboration with Process Owners, SMEs, Security (roles/authorizations), and Testing.
• Proficiency with LMS (e.g., SuccessFactors Learning), and content tools (Articulate, Captivate)

Preferred

• SAP Enable Now (or equivalent) for simulations and in‑app guidance.

Familiarity with RISE environment, and feature adoption

Renton Municipal Court advances justice for all who come before it. We are an innovative, efficient, and accessible court system committed to balancing accountability and therapeutic models of justice. We work collaboratively with justice partners to serve the community of Renton with integrity and transparency.

We are seeking a Judicial Specialist 1 to join our team. Our Judicial Specialists provide technical and administrative support to the court and provide assistance to our court users and community members. Work is performed independently and as part of a team. Tasks are completed with general guidelines and require some independent judgment. Contribute to the City's vision, mission, and goals in the performance of all job duties. This classification is part of a series.

Working for the City of Renton comes with an excellent benefits package, including:
* Deferred compensation with the City contributing 3% of the employee's salary.
* VEBA Plan with the City contributing 1% of the employee's salary.
* Medical, dental, vision and life insurance at affordable rates
* Paid leave for vacation, sick, eleven holidays and two "personal" holidays a year
* State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment

Telework Program: The City of Renton supports workers performing in a hybrid capacity (partial telework/in-office) where job responsibilities can be performed remotely. This position may be eligible for a telework arrangement, up to 2 days remote, after six months of employment and based on the operational needs of the City and specific Department. Regardless of job title or telework arrangement, City of Renton employees must reside in Washington State and within a reasonable distance to their worksite to respond to workplace reporting requirements.

ESSENTIAL FUNCTIONS

• Communicate a wide variety of information to the public regarding court functions and procedures by telephone and in person at the front counter.
• Enter citations, transactions, proceedings, and documentation relative to case management in the designated court software system.
• Set cases for various types of hearings including arraignment, pre-trial, trial, mitigation, contested, show cause and motions; prepare court calendars and notify parties related to case by subpoena, summons, officer notice and bonding company notice; process continuance requests and notify parties involved.
• Track cases with continued, suspended or deferred status; monitor cases on probation for various evaluations, schools, or management courses (i.e. alcohol, victims panel, anger management, defensive driving school) obtain record checks, review compliance and non-compliance reports, send notices and prepare calendar.
• Prepare and perform various duties to maintain various calendars including but not limited to; contested calendars and photo calendars. Determine if defendant is eligible for personal recognizance bond by reviewing court records. If eligible, complete forms, set appropriate hearing, and recall warrant.
• Maintain accounts receivable and time pay accounts; send statements and delinquent notices, order and send collection statements.
• Maintain warrant control; issue, recall, process and purge warrants; maintain failure to appear control; order, issue, adjudicate and purge as appropriate.
• Act as mental health/commitment coordinator, prepare orders, and contact Western State or other doctors to coordinate an appointment for evaluation, prepare transport order, coordinate with jail, attach order with needed documents and coordinate all other schedules and information.
• Monitor and process probation information, including docketing and photocopying status reports to determine if a hearing is necessary.
• Prepare and perform various duties to maintain various calendars including but not limited to; criminal calendars, judicial review calendar, jail calendar, contested calendars, photo calendar and pre-trial/trial calendars.
• Determine if defendant is eligible for personal recognizance bond by reviewing court records. If eligible, complete forms, set appropriate hearing, and recall warrant.
• Serve as jury coordinator; select, qualify, summons, track attendance and hours served by Jurors, and calculate expenditures.
• Serve as court clerk while court is in session and record and document proceedings; perform bailiff duties during jury trials; direct and accommodate jurors.
• Calculate, accept and account for bails, fines, restitution and costs; enter transactions in computer system recording receipt of funds; balance journal and make daily deposit as assigned.
• Perform various duties related to the domestic violence legislation requirements including but not limited to preparing orders, copying, notifying Domestic Violence Advocate, entering information into computer, searching for information.
• Maintain confidentiality and tact in dealing with the public.
• Issue vouchers authorizing witness fee and juror payments.
• Contribute to an environment of teamwork and respect.
• Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.
• Remain current with relevant technological advancements as it relates to field.
• Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.
• Maintain regular, reliable, and punctual attendance.
• Perform other duties as assigned.
• May be assigned to support City priorities during emergencies.

• Demonstrated ability to perform the essential functions of this classification.
• 2 years of increasingly responsible clerical experience in the legal field, or closely related field.
• Successful passing of a required background check, credit check, and national fingerprint-based records check.

• Move throughout City facilities and buildings.
• Operate a computer and other office equipment.
• Lift or move items weighing up to 20 pounds on occasion.
• Bending, stretching, and standing for extended periods.

• Work is performed in an office environment.
• Noise level in the office is moderately quiet.
• Work evening and/or weekend hours as assigned.

Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job.

Selection Procedure:The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. For more information about the City of Renton, please visit the following website: about-renton-washington/

The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates' names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.

Communication from the City of Renton:
We primarily communicate via e-mail during the application process. E-mails from and/or should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application.

Accommodation
Individuals needing accommodation in the application, testing, or interview process may contact at least 2 days prior to the need.

Recruitment Process:
The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. At minimum, this position will be subject to a standard criminal background check and professional reference check. This position requires accessing areas that contain Criminal Justice Information Systems (CJIS). For that reason, this position is also subject to a national fingerprint-based records check.

Position: Senior Executive Assistant

Reports to: Executive Director

Status: Full-time (1.0 FTE, Exempt, Permanent)

Location: Portland, Oregon

Compensation: $75,000 – $95,000

Closing Date: March 15, 2026

About ATNI

The Affiliated Tribes of Northwest Indians (ATNI), incorporated in 1953, is a member-led intertribal organization representing nearly 60 Tribal governments across the Pacific Northwest. ATNI advances Tribal sovereignty and self-determination by providing a formal forum for collaboration, advocacy, education, and technical assistance.

Position Overview

The Senior Executive Assistant helps keep the Executive Director’s (ED) work running smoothly by managing their calendar, scheduling meetings, handling communications, and making sure they are prepared for daily tasks. This role involves organizing travel for the ED, preparing materials for meetings, and keeping records up to date. The Senior Executive Assistant also supports the wider team by helping with meetings, keeping systems organized, and assisting with team events and staff development. They assist with planning and running Board meetings and support other special projects and events. This is a key role that works closely with many people and helps the organization stay organized and on track. The successful candidate brings experience supporting senior leaders, is confident managing complex calendars and communications, exercises discretion, and works well in fast-paced, collaborative environments.

Roles and Responsibilities

Executive Support (60%)

• Manage the Executive Director’s (ED’s) calendar, scheduling, prioritization, and daily and periodic logistics.
• Serve as the primary administrative contact for the ED; screen and route communications, requests, and inquiries, ensuring timely responses and discretion with sensitive matters.
• Track tasks, correspondence, and follow-up action items to support executive priorities; provide prompts for the ED to follow-up, as needed.
• Prepare the ED for meetings, engagements, and presentations by coordinating materials, talking points, background information, draft slide decks, and briefings.
• Draft, edit, and format professional correspondence and communications.
• Coordinate travel arrangements and maintain organized filing systems for the ED’s projects and records.
• Maintain key calendars related to governance, stewardship, partner organizations and member Tribes events, and grants to ensure that the ED has timely access to critical dates and deadlines.

Internal Operations and Organizational Coordination (15%)

• Manage meeting logistics for the office, as directed, including scheduling, calendar invites, attendance tracking, meeting packets, communications, venue reservation and set-up, meals, audio-visual set-up, and follow-up.
• Maintain internal systems, including contact lists, shared calendars, dashboards, and directories.
• Maintain and improve administrative systems, processes, and documentation to enhance organizational efficiency.
• As directed by the ED, support internal team culture by coordinating onboarding and internal communications.

Board and Governance Support (10%)

• Coordinate logistics, and scheduling for Executive Board and committee meetings, retreats, and orientations.
• Prepare meeting materials that include draft agendas, talking points, presentation slides, and collating background information.
• Prepare, archive, and track Board documentation such as agendas, minutes, reports, and follow-up actions.
• Provide administrative support to Board members, including travel arrangements, reimbursements, and other requests.
• As directed, assist the ED with coordination of special projects in collaboration with Tribal leaders of ATNI member Tribes, ATNI Committee Co-Chairs, and other high-priority partners.
• Take notes and develop draft meeting minutes.

Event and Project Support (10%)

• Support the ED by facilitating communications with Member Tribes and dignitaries to ensure timely distribution of event announcements, updates, and related communications.
• Assist with strategic projects by conducting background research and preparing materials.
• Collaborate with cross-functional teams to plan, support, and document project activities and deliverables.
• Provide operational assistance to ATNI staff as directed by the ED.

Other Duties as Assigned (5%)

• ATNI is a growing organization. You may occasionally be asked to support ATNI activities that are outside of this position description.

Core Competencies and Attributes

The ideal candidate will demonstrate the following:

• Executive Support and Discretion: Proven ability to manage calendars, prioritize tasks, and handle sensitive communications with a high level of confidentiality and professionalism.
• Organizational Skills: Strong ability to manage time, balance multiple priorities, and maintain systems that support efficient executive and team operations.
• Clear Communication: Excellent written and verbal communication skills, including drafting professional correspondence and summarizing key information for diverse audiences.
• Initiative and Follow-Through: Self-starter who anticipates needs, tracks action items, and follows through with minimal supervision to keep projects and commitments on track.
• Relationship Management: Ability to work respectfully with senior leaders, Board members, partners, and staff while supporting a culture of collaboration and respect.
• Tech Savvy: Comfortable using a range of digital tools and platforms to support scheduling, virtual meetings, shared documents, and internal coordination.
• Cultural Sensitivity and Respect: Demonstrates an understanding of and respect for Indigenous cultures, governance structures, and community priorities.
• Calm Under Pressure: Maintains composure and professionalism while juggling competing priorities or working in high-stakes, public-facing situations.

Required Qualifications

• At least three years of experience in executive-level administrative support, operations coordination, or a similar role.
• Demonstrated success managing complex calendars, scheduling, and high-level logistics.
• Strong writing and editing skills, including experience preparing materials for meetings and events.
• Proven ability to manage tasks independently while maintaining strong attention to detail and meeting deadlines.
• Experience with supporting cross-functional teams, including coordinating projects or meetings.
• Proficiency with standard office and collaboration tools (e.g., Microsoft Office, Google Workspace, Zoom).
• Willingness and ability to occasionally travel for meetings, events, or retreats.
• Experience working with diverse communities.

Preferred Qualifications

• Experience working in a Tribal organization, inter-Tribal association, or Native-led nonprofit.
• Familiarity with nonprofit Board operations, including minute-taking and governance logistics.
• Background supporting internal operations such as staff engagement and project tracking.
• Experience coordinating events or retreats, including logistics, materials, and vendor relations.
• Knowledge of key Tribal issues or initiatives related to governance, climate, education, and/ or economic development.
• Experience working within non-profit, membership-based organizations

Other Information

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. ATNI reserves the right to observe Tribal preference as a standard hiring practice, as part of our mission is to promote and provide employment opportunities for Indian People from the Member Tribes of ATNI.

Work Conditions

This is a regular, full-time exempt position based at ATNI’s Portland office. Working hours are Monday through Friday, with occasional weekends and evenings. Regular lifting of 5-10 pounds is expected. Must maintain good attendance and regular communication and be accessible and accountable to your colleagues. Employment is dependent upon the successful completion of a background check.

Travel

This role will be required to travel to in-person meetings and will travel throughout ATNI’s territory (Oregon, Washington, Idaho, Western Montana, Northern California, Nevada, and Southeastern Alaska) frequently and occasionally nationally. Travel for this position is estimated at 15-20% of the time. Employees receive mileage reimbursement and per diem allowances consistent with Federal rates.

Benefits

Benefits include access to 100% employer-paid employee-only medical coverage, with alternative benefit options based on individual needs, paid holidays and vacation, and a 401(k)-retirement plan option.

How to Apply

Please submit the following as a single PDF document to by March 15, 2026 to

, with the subject line “Senior Executive Assistant”:

• A cover letter addressing your interest in and qualifications for the position
• A current resume

You may also apply by mail. Send materials postmarked by March 15, 2026 to:

Affiliated Tribes of Northwest Indians

PO Box 66209

Portland, OR 97290

Executive Personal Assistant

60% Executive Support • 40% Personal & Family Support

San Francisco, CA | In-Person | Full-Time

About the Company

Meanwhile is the world's first licensed and regulated Bitcoin life insurance company, founded in 2022 by Zac Townsend and Max Gasner. Operating entirely in Bitcoin from premiums to claims. Meanwhile is on a mission to democratize access to financial protection for a new generation of policyholders. The company has raised over $80M from investors and is building the infrastructure for life insurance in the digital economy.

About the Role

Zac is seeking his first-ever dedicated Executive Personal Assistant, someone who will sit in-office daily and serve as his operational right hand across both his professional and personal life. This is a highly dynamic, judgment-intensive role for someone who thrives in ambiguity, takes full ownership, and moves fast without cutting corners.

The company has scaled from 5 to 24 people, is navigating a major growth phase, and the CEO's time is at a premium. The EPA will be the connective tissue between Zac's work calendar, his home, and the people who depend on him including his team, his wife, and their two young children.

This role is for someone who takes deep pride in execution, anticipates needs, and finds satisfaction in making a founder's life seamlessly functional.

Key Responsibilities

EXECUTIVE & OFFICE SUPPORT

• Own and manage Zac's calendar end-to-end, syncing professional commitments with personal obligations and stakeholder availability (including his wife's schedule)
• Triage Zac's inbox (Superhuman), draft responses, create templates, and escalate only when necessary
• Act as the team-facing point of contact in Slack collect action items owed to Zac, track deliverables, and produce a daily/weekly digest
• Prepare meeting briefs, talking points, pre-reads, and post-meeting follow-ups
• Run light contract review read NDAs and agreements for anything unusual before routing to Zac or General Counsel
• Plan and coordinate quarterly offsites: 2 in SF, 1 in NY, and 1 international destination per year including hotels, travel, agendas, and team logistics
• Handle office management: pantry stocking, equipment inventory, building communications, furniture orders, and vendor coordination
• Support light HR administration: run bi-weekly payroll in Rippling, obtain state tax IDs for new remote hires, complete employment verifications, and onboard new employees into company systems
• Manage vendor documentation internally track and maintain the company's vendor review workflow and records
• Research trip logistics (e.g., who Zac should meet with in NY) listen actively, ask smart questions, and pull in relevant team members
• Support compliance training logistics and internal documentation as needed

PERSONAL & HOUSEHOLD SUPPORT

• Manage and coordinate vendor relationships for the Balboa Terrace residence.
• Manage both vehicles: service appointments, registration, insurance, and roadside issues
• Oversee the SF rental property: coordinate repairs, communicate with tenants, manage contractors
• Assist with ongoing personal errands, travel bookings, family events etc. 
• Keep personal finances organized: manage credit cards to the right accounts, track receipts, and liaise with Zac's accountant when needed
• Coordinate and maintain kids’ home school tutor’s schedules
• Source and book tickets for family activities (ski team, events, travel) without overstepping wife's ownership of trip planning

What Success Looks Like

• Zac's work calendar and personal calendar are fully in sync nothing falls through the cracks
• The office runs smoothly: snacks are stocked, equipment is ready, and team admin is off Zac's plate
• Household vendors are managed proactively Zac and his wife never have to chase anyone
• His wife notices that her own mental load has decreased
• Action items owed to Zac are tracked and followed up without him asking
• Zac is prepared for every meeting and every trip, without having to over-explain
• This person has become a trusted, discreet, indispensable partner

Ideal Candidate

• 5-8+ years of EA/PA experience supporting a founder, CEO, or high-net-worth individual in a fast-moving environment
• Background in a regulated industry (fintech, financial services, legal, or similar) is a strong plus Meanwhile operates in a compliance-heavy environment
• Exceptionally organized with strong calendar management instincts across both professional and personal domains
• High EQ and situational awareness knows when to act independently, when to ask, and when to quietly involve a spouse or third party
• Low ego, hands-on, and proud of excellent execution at every level
• Discreet and trustworthy this person will have access to the family home, financial accounts, and sensitive business information
• Strong written communicator; able to draft in Zac's voice for contracts, internal Slack messages, and vendor communications
• Comfortable being present on-site (office or home) when needed; valid driver's license required
• San Francisco-based or willing to relocate

TECHNICAL PROFICIENCY

• Slack, Asana, Superhuman, Rippling (or similar HRIS)
• Google Workspace (Docs, Sheets, Calendar), macOS, Apple devices
• Claude / ChatGPT comfort with AI tools for research and drafting
• Nice to have: familiarity with regulated financial or compliance workflows

Work Style & Expectations

Zac's day typically runs 8am–4pm in the SF office at 44 Montgomery St, with calls starting at 8am. He is offline from 5–7pm for family time, then back online from 7–10pm. He will send Slacks and emails outside of hours responses are expected during core hours (8am–4pm) unless it's an urgent matter. He is also open to one work-from-home day per week for the right candidate.

The expectation is in-person presence whenever Zac is in the office, and continued on-site work at the office or home on days he is traveling or remote.

Compensation & Benefits

• Salary: $180,000–$280,000 depending on experience
• Health, dental, and vision benefits
• Equity consideration for the right candidate
• Work alongside one of SF's most interesting founders at a category-defining, venture-backed startup

Hybrid role. Local candidates in the Bluffton, Hilton Head, Beaufort, or Savannah, GA area only

Smith System is hiring an exceptionally organized, proactive Executive Assistant (EA) to serve as the CEO’s primary administrative and workflow partner—and as a shared resource for the broader C-suite (CFO, COO, CSO, CTO). This is not a “calendar-and-travel only” role. The EA will run the executive operating cadence: protecting time, preparing meetings, capturing decisions, converting discussions into action, and maintaining clear visibility into commitments and deliverables.

The right person loves building systems, creates order out of chaos, and uses modern productivity tools (including AI) to keep leaders aligned, accountable, and moving.

Key Responsibilities

1) Executive Calendar + Meeting Orchestration (CEO-first, C-suite-enabled)

• Own and optimize the CEO’s calendar: time-blocking, prioritization, meeting triage, and focus-time protection
• Coordinate scheduling across the C-suite as needed (recurring leadership meetings, customer meetings, internal operating reviews)
• Drive meeting logistics end-to-end: agendas, pre-reads, attendee coordination, dial-ins/links, room planning when onsite
• Set a standard for “good meetings” (clear purpose, right attendees, pre-reads when needed, outcomes captured)

2) AI-Enabled Notes, Summaries, and Action-Item Management

• Manage the workflow for AI meeting notes/transcripts (e.g., Teams/Zoom transcripts or other tools) and convert them into:
• concise summaries
• decisions made
• action items with owners + due dates
• follow-up messages that drive closure
• Maintain an action-item tracker for CEO and key exec meetings; ensure deadlines don’t silently slip
• Create weekly “what’s moving / what’s stuck” visibility for the CEO (and optionally the exec team)

3) CEO Workflow, Priorities, and Deliverables Visibility

• Build and maintain a practical system to track:
• CEO deliverables and commitments
• key stakeholder follow-ups
• deadlines (board, investors, ELT, major customers)
• personal productivity cadence (weekly planning, daily top priorities)
• Prepare CEO briefing packets: meeting context, attendees, last-touch notes, open loops, and desired outcomes
• Help the CEO stay organized: notes, files, templates, and consistent capture of key information

4) Communication Triage + Executive Follow-Through

• Support email and message triage (as appropriate): prioritizing, summarizing, drafting responses, and managing follow-ups
• Ensure critical messages don’t get buried; create a simple escalation path for urgent items
• Draft and polish executive communications (internal and external) when requested

5) Travel and Logistics

• Arrange travel with high attention to detail: flights, hotels, ground transportation, itineraries, and contingencies
• Coordinate onsite meeting days and executive offsites (logistics, calendars, pre-reads, follow-ups)

6) Executive Team Enablement (Shared Resource)

• Provide scheduling and coordination support to other C-suite members as agreed (e.g., recurring operating cadence, key customer meetings, leadership offsites)
• Establish a clean intake process and service model so the CEO remains the primary focus while the team benefits appropriately

7) Continuous Improvement and Systems Building

• Proactively streamline administrative and workflow processes (templates, trackers, meeting structures, documentation)
• Recommend and implement tools that improve execution (calendar hygiene, task tracking, meeting notes, documentation)

Qualifications

• 4+ years supporting senior executives (C-suite experience strongly preferred; CEO support a plus)
• Proven ability to manage complex, fast-moving schedules with excellent judgment and discretion
• Outstanding written communication (summaries, follow-ups, professional correspondence)
• High tech fluency: Microsoft 365 (Outlook/Teams/OneDrive), plus comfort adopting new tools quickly
• Demonstrated experience using task/project systems (e.g., Asana, Monday, ClickUp, Trello, Planner, Jira—tool-agnostic)
• Comfortable operating in a remote environment with proactive communication and tight follow-through
• Able to travel periodically to Dallas and/or Minneapolis

Ideal Candidate Attributes

• Exceptionally organized—you build structure without needing to be asked
• Strong executive presence; confident, calm, and appropriately assertive when protecting priorities
• Loves turning messy inputs into clean outputs (notes → decisions → actions → closure)
• Anticipates needs and prevents problems before they happen
• Trusted with confidential information and consistently exercises great judgment

What Success Looks Like (Outcomes)

Within the first 60–90 days, you will have:

• Built a reliable system for meeting prep → notes → decisions → action items → follow-through
• Implemented a lightweight “single source of truth” for CEO priorities, deliverables, and deadlines
• Improved calendar quality: fewer collisions, more protected focus time, clearer agendas, better meeting hygiene
• Increased executive follow-through with consistent reminders, status checks, and clean weekly reporting

Immediate need for a talented Administrative Assistant/ Executive Assistant. This is an 12 Months Contract opportunity with long-term potential and is located in Waltham, MA (Onsite). Please review the job description below and contact me ASAP if you are interested.

Job Diva ID: 26-06993

Pay Range: $30 - $38/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Fully support the Global Head of the GMU CMC including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations.
• Fully support the Global Head of Synthetics CMC Development including pro-actively managing calendars (schedule internal and external meetings, calls, appointments, and prioritize and resolve scheduling conflicts in a very active calendar), communications, travel arrangements, expense reports, liaise with outside committees and foundations.
• Plan, manage and facilitate on-site and off-site meetings with internal and external stakeholders.
• Manage all administrative aspects of invited seminar speakers with external scientists and health care providers including scheduling and working with the Business Processes Coordinators (BPCs) to submit documents required to execute contract and payment.
• When required, arrange or assist with speaker travel and on-site meeting room and catering.
• Assist with management of the GMU CMC SharePoints/Teams, organizing information and ensuring accessibility for global TA colleagues and other stakeholders.
• Manage distribution lists for the GMU CMC and for various meetings.
• Coordinate travel arrangements and act as liaison with the travel department for other team members as needed.
• Work together with BPCs and other business partners to facilitate requests from CMC Functional heads and Lab heads.
• Prepare expense reports, as well as reviewing staff expense reports for compliance and proper submission of documentation prior to manager approval.
• Manage GMU CMC meetings
• Support recruitment and departure activities such as scheduling interviews, onboarding or offboarding.
• Conduct ad hoc initiatives for the GMU CMC Group.
• Ensure confidentiality of information at all times, and compliance with local and Client’s rules for all business transactions.
• Ensure smooth and efficient day-to-day operations, provide a positive presence, answer email, teams and telephone calls in an efficient, timely and thoughtful manner.
• Foster respectful relationships with other admins, work together collaboratively and share best practices.

Key Requirements and Technology Experience:

• Key skills: Minimum 5 year’s experience in an Executive Assistant or Administrative Assistant role supporting C suite level
• Experience scheduling conferences. managing calendars, booking travel, processing invoices
• MS Office, SharePoint, and Teams experience working with communication tools
• Ebuy, Concur experience a plus
• BA degree required Manager will intends to extend role for 1 additional year Free parking onsite.
• Requires 5-10 years of experience in relevant role. Will accept candidates with a Master's degree, the more experience the better.
• Minimum 5 year’s experience in executive assistant or similar level role
• Positive person
• Ideal candidate will have close 10 years of experience or more years of experience supporting C suite level Execs
• A minimum of five years of administrative experience in an office/lab organization. Bachelor’s degree required.
• Strong pro-activeness, ability to prioritize, multi-task, work independently and as part of a team, ability to navigate a complex organization with minimal direction to complete tasks and projects, in a fast-paced and dynamic environment.
• Proficiency with Microsoft Office Suite, working knowledge of common intranet communication tools and business tools such as Concur, eBuy, EasyInvoice, and Workday.
• Knowledge of teleconference tools including Zoom, Teams, or other related software.
• Excellent verbal and written communication skills; ability to compose mature drafts of internal and external communications.
• Discretion, tact, strong interpersonal skills, and ability to handle sensitive information and maintain confidentiality.
• Ability to work effectively and build rapport with associates, senior management, key stakeholders, and external contacts.

Our client is a leading Pharmaceutical industry , and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

About Us

Functional Lawyer (FXL) and Origins Incubator (OIC) help doctor-entrepreneurs build legally protected, scalable businesses. We are a fast-moving, mission-driven team based in Superior, Colorado.

We are seeking a highly organized, proactive Executive Assistant to support founder Scott Rattigan across legal, education, speaking, and content platforms. This is a high-trust, in-person role for someone who thrives in dynamic environments and loves making a founder 2–3x more effective.

Mission of the Role

Free up the executive’s time and mental bandwidth so he can focus on strategy, clients, content, and partnerships.

You will own his calendar, inbox, logistics, and follow-through across both brands. You will be the operational backbone behind conferences, events, podcasts, partnerships, and content coordination, ensuring nothing falls through the cracks and Scott is always prepared, focused, and on time.

This is not a “random admin tasks” role.

This is a high-ownership, impact role.

Key Responsibilities

Executive & Administrative Support

• Own Scott’s calendar: scheduling, rescheduling, and protecting priorities
• Manage and triage inbox; draft responses and flag only what truly needs input
• Coordinate travel, speaking engagements, and meetings
• Prepare daily/weekly briefs
• Assist with client troubleshooting (logins, payments, email issues)
• Support Stripe payment issues, receipts, and failed payments
• Act as a trusted point of contact for partners, affiliates, speakers, and event organizers
• Handle ad hoc EA tasks with discretion and judgment

Conferences, Events & Partnerships (FXL + OIC)

• Serve as primary coordinator for conferences, retreats, meetups, and webinars
• Manage logistics, schedules, communications, and follow-ups
• Work closely with the team on event and retreat planning
• Coordinate cross-promotion with affiliate companies (newsletters, webinars, speaking)
• Nurture and maintain partnership relationships

Podcast, Media & Content Support

• Manage podcast invitations, outreach, scheduling, and confirmations
• Coordinate recording logistics and guest communication
• Track appearances and ensure follow-up assets (links, graphics, clips) are delivered
• Coordinate with marketing team to ensure social content is properly supplied
• Maintain content calendars aligned with launches and events

Speaker & Expert Coordination (OIC)

• Coordinate expert speakers for Origins Incubator programming
• Manage outreach, scheduling, prep materials, and follow-up
• Keep speakers aligned with timelines, expectations, and deliverables

Ideal Candidate

• 2–5 years experience in Executive Assistant, administrative, or operations role
• Experience supporting a founder or professional services firm is a plus
• Exceptionally organized; loves systems, checklists, and closing loops
• Proactive self-starter who anticipates needs and solves problems independently
• Strong written and verbal communication skills
• Tech-comfortable (Google Workspace, scheduling tools, social platforms; CRM/project tools a plus)
• Professional, discreet, and comfortable working around legal, education, and healthcare topics
• Thrives in fast-moving environments with multiple stakeholders

This Role Is NOT For You If

• You need constant hand-holding
• You prefer repetitive, low-ownership work
• You get flustered by shifting priorities
• You are casual about follow-through or confidentiality

Why This Role Matters

Functional Lawyer and Origins Incubator help clinician-entrepreneurs build protected, scalable businesses. Scott’s ability to create, teach, and lead is the constraint. Your work directly increases his capacity, and the number of clinicians and patients impacted.

If you want a front-row seat to high-level strategy, events, entrepreneurship, and media — and you love making things run — this is your seat.

Location & Schedule

• Location: Superior, Colorado (in-person at our office in downtown Superior)
• Schedule: Full-time, in person 
• Occasional flexibility required around events and travel
• Reliable commute to Superior, CO required (or plans to relocate before start date)

What Success Looks Like in the First 90 Days

You are winning if:

Time & Focus Protection

• Scott’s calendar is accurate, prioritized, and reviewed weekly
• No missed meetings or double bookings
• At least 20% of his week is proactively blocked for deep work

Inbox & Communication Control

• Inbox triaged daily with clear organization
• You draft or handle most routine communication
• Partners and speakers experience you as the reliable point of contact

Events, Conferences & Partnerships

• All events have clear timelines and checklists owned by you
• No missed deadlines for logistics or follow-ups
• Post-event follow-up completed within 3 business days

Content & Media

• Podcast invites and recordings scheduled without chasing
• Content calendars aligned with launches, speaking, and events
• Clips and assets delivered to the content team on time

Systems & Ownership

• Recurring processes documented in simple checklists
• Clear priority tracking so nothing gets dropped

How to Apply

Fill out our internal application here: