Newrez Llc Offices Jobs in Usa

Position Summary:

The Senior Executive Assistant (EA), C Suite & Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth’s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is fully in person in the NYC Executive Office and reports to the Senior Executive Assistant, CEO Office.

Essential Functions and Job Responsibilities: 

Executive Support

• Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.
• Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.
• Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.
• Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.
• Maintain organized executive files and workflows to support seamless operations.

Office Operations Management

• Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace. 
• Manage vendor relationships—including facilities, IT support, building management, catering, and office services—and ensure quality execution of service agreements. 
• Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions. 
• Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues. 
• Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience. 
• Support compliance with facility and security requirements, including access coordination and building protocols.

Collaboration & Communication

• Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities. 
• Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders. 
• Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.

Meeting & Event Coordination

• Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking. 
• Organize and support NYC-based executive events, leadership sessions, and onsite programming. 
• Assist with board meeting preparation, including materials, logistics, and scheduling.

Travel & Expense Management

• Arrange domestic and international travel—including flights, accommodations, ground transportation, and detailed itineraries—for multiple C Suite leaders. 
• Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.

Project Support

• Support special projects through research, data collection, analysis, and report preparation. 
• Track milestones, deadlines, and project deliverables to ensure timely progress and follow through. 
• Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

PI1a3507eb647

Collier Construction is looking for an Office Administrator, Project Manager and Superintendent

Commercial Construction with an office located in Middletown, NY

Projects are in 1.5 hr radius from Middletown NY.

Current projects in Hudson Valley NY, Norwalk, CT and Milford, PA

We do Pre-Construction, General Contracting, Design / Build and Owners Representation

Project Manager and Superintendent - The position is for commercial work in both the public and private sector. Position will be overseeing multiple projects and working with inhouse superintendents, in-house carpentry staff as well as subcontractors.

Candidate must be reliable, consistent, able to work professionally with project management, subcontractors and clients. Experience for all construction divisions in ground up and renovation. Additional skillsets are proficient blueprint and spec reading, scheduling, safety, submittal review, positive attitude, pre-planning, efficient close-out, quality control, note taking, run project meetings, problem solver and computer savvy. Must be able to work in a team environment as well as independently as required. Expertise in pre-construction and estimating is preferred.

The position is based out of Middletown and projects throughout the Hudson Valley. Please send resume and cover letter. A detailed description of position will be discussed with selected candidates. We are an equal opportunity employer. We offer health benefits, flexible schedule and paid time off. Salary commensurate with experience.

PM and Super Salary or hourly $40 - $75 / hr depending on experience

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Office Admin - The primary role of the position is to assist ownership with scheduling, answering phone, assist with business development, database upkeep, act as right hand person, etc..

Secondary role is to assist in other administrative office tasks with other office staff (project managers, hr estimators, superintendents, accounting)

Candidate must maintain ability to work in fast paced, deadline driven environment. Candidate will be able to work independently and well as in a team environment. Candidate will be able to handle competing priorities of other staff.

Advancement to management within company over time is possible for the right candidate.

Experience in commercial or residential is helpful, but not required.

The position is based out of Middletown. The hours of the position will typically be 8-4:30, Mon - thru Friday, but some flexibility of hours and days is expected.

Salary or hourly $20 - $40 / hr depending on experience

Please send resume and cover letter. A detailed description of position will be discussed with selected candidates. We are an equal opportunity employer. Full time employees are offered health benefits, flexibility, remote work as agreed to, paid time off.

Work Remotely

• Sometimes

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Compensation Package:

• Bonus opportunities
• Performance bonus
• Profit sharing
• Weekly pay

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Are you a compassionate, Spanish-speaking attorney who wants to make a difference in the lives of immigrants? Intermountain Immigration is hiring a full-time in-office immigration attorney to join our growing team in Lehi, Utah!

This is an incredible opportunity to work side-by-side with a dedicated legal team focused on advocacy, integrity, and results. Whether you're experienced in immigration law or just starting out, we’d love to hear from you—especially if you’re passionate about helping immigrant communities.

Why Join Us?

• Competitive salary based on experience ($80,000–$95,000+ to start, based on experience)
• Additional bonuses and commissions based on performance
• Full benefits (401k, health, dental, vision, life insurance)
• Paid time off + CLE and license renewal reimbursement
• In-office culture focused on collaboration, mentorship, and professional growth
• Relocation assistance available! We’re happy to help the right candidate move to Utah

• Conduct client consultations in both English and Spanish
• Manage a caseload that includes family-based petitions, removal defense, asylum, and naturalization
• Prepare and review immigration filings
• Represent clients in court and at USCIS interviews
• Draft legal documents (affidavits, motions, briefs)
• Communicate with clients and team members clearly and compassionately
• Stay current on immigration law updates and procedures

• JD from an accredited law school
• Licensed and in good standing with any U.S. state bar
• Fluent in Spanish and English (written and spoken)
• Immigration law experience preferred (3+ years), but we’ll train the right person
• Must be eligible to work in-office in Lehi, Utah
• Strong communication, organization, and empathy

At Intermountain Immigration, we believe in fighting for our clients with heart and skill. Join a team that truly values integrity, team spirit, and client-centered service.

Apply now if you’re ready to make a difference—and grow your legal career with purpose.

Ready to apply?

Send us your resume and a short message about why you’d be a great fit. Let’s talk!

Office Administrator

(On-site in The Loop)

Our client, a non-profit in the political space, is seeking a talented and ambitious administrative professional to join their team.

The organization boasts generous compensation, strong benefits, casual environment, an excellent team culture, and proven history of promoting from within.

This person will manage the office, welcome visitors, order supplies, liaise with the building for security and facilities needs, manage vendor requests, plan events, and order catering. The right person for this role will have strong organizational and communication skills, a desire to learn/grow, and be civics-minded with a passion for the company's mission.

What you need to get the job done

• Bachelor’s degree required
• 1-3 years' of professional experience administrative
• Attention to detail and strong communication skills
• Interest in public policy reform
• Eagerness to learn and a customer-service mindset

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Compensation Range: $45k-$55k DOE

Benefits Overview:

• Insurance: Health, Dental, Vision, Life, STD & LTD
• Retirement savings account
• Flexible Spending Account (FSA)

Family Law Attorney – Hybrid | Decatur, GA

Decatur, GA | Full-Time | Hybrid Schedule

Compensation: $100,000 – $146,000 (monthly bonuses included)

Schedule: Hybrid – 2 required in-office days per week

About the Role

We're hiring an experienced Family Law Attorney to join our family law team in Decatur. This role involves managing a full caseload, leading client consultations, representing clients in court, and working alongside our team to drive strategic outcomes in contested matters.

We're looking for someone confident, independent, and motivated to take ownership of their files while supporting firm leadership on high-conflict cases.

Key Responsibilities

• Manage a caseload of up to 50+ family law matters
• Draft and review pleadings, discovery, motions, and settlement documents
• Lead client consultations and guide them through the retention process
• Represent clients in hearings, mediations, and other proceedings
• Attend internal case reviews and ensure deadlines are met
• Work closely with paralegals and maintain regular communication with clients

Qualifications

• Licensed to practice law in Georgia (required)
• At least 2 years of family law litigation experience
• Strong courtroom advocacy and written communication skills
• Ability to independently manage a full caseload
• Spanish fluency is a bonus, but not required

What We Offer

• Competitive salary: $100,000 – $146,000 (monthly bonuses included)
• Monthly performance-based bonuses
• Health, dental, and vision insurance
• 401(k) with firm match
• Paid time off and holidays
• Covered CLE and malpractice insurance
• Strong support staff and structured processes
• Long-term growth and leadership opportunities

Apply Now

Submit your resume and a short cover letter outlining your experience and interest in the role. Only licensed Georgia attorneys will be considered.

Family Law Attorney (Bilingual Spanish - Preferred)

Lawrenceville, GA | Full-Time | Hybrid Schedule

Compensation: $100,000 – $146,000 (with bonuses included)

Schedule: Hybrid – 2 required in-office days per week

About the Role

We’re hiring a Family Law Attorney (bilingual Spanish-speaking preferred) to join our team in Gwinnett County. This attorney will manage a full caseload of S clients and is preferred to be fluent in both Spanish and English. The role involves handling consultations, litigation, and case strategy from start to finish.

You’ll work within a supportive, organized team and play a critical role in driving successful results in contested custody, divorce, and support matters.

Key Responsibilities

• Manage a caseload of up to 50+ family law cases
• Conduct consultations and communicate with clients in English(and Spanish if applicable)
• Draft pleadings, discovery, and legal documents
• Represent clients at court hearings, mediations, and other proceedings
• Collaborate with paralegals and participate in case review meetings
• Maintain consistent communication and case progress

Qualifications

• Active license to practice law in Georgia
• 2+ years of family law litigation experience
• Full professional fluency in Spanish (preferred)
• Strong courtroom presence and legal writing skills
• Ability to work independently and meet deadlines

What We Offer

• $100,000 – $128,000 base salary (with up to $18k in bonuses each year)
• Monthly performance-based bonuses
• Health, dental, and vision insurance
• 401(k) with employer match
• Covered CLE and malpractice insurance
• Paid time off and holidays
• Clear advancement opportunities
• Supportive team culture and streamlined processes

Apply Today

Submit your resume and a brief cover letter directly through LinkedIn. Bilingual fluency in Spanish is preferred for this position.

The Family Office Associate is a key member of a small, dynamic team supporting the financial, administrative, and operational needs of a Family Office located in Santa Cruz County, CA. This role requires strong organizational, financial, and interpersonal skills, along with the ability to manage a wide range of responsibilities, from day-to-day support and reporting to special projects and property coordination. In this role, you will work closely with the Head of Family Office and Principals, bringing a blend of technical expertise and operational agility. The ideal candidate is highly driven, detail-oriented and entrepreneurial, comfortable operating in a fast-paced, service-oriented environment.

Financial & Accounting Management

• Maintain general ledger and oversee all accounting processes including accounts. payable/receivable, cash flow tracking, expense reporting, month-end reconciliations across personal, investment and entity accounts.
• Prepare and analyze financial statements and cash flow projections, including ad hoc financial summaries.
• Organize financial records, receipts, and documentation for reporting and audit readiness.
• Support risk management efforts by monitoring compliance, tax considerations, and regulatory requirements.

Vendor, Operations & Property Oversight

• Oversee vendor contracts, payments, and relationships across household, investment, and professional services.
• Assist with management of residential and commercial properties, including budgets, repairs, insurance, and compliance.
• Assist in preparing presentations and reports for family members, advisors, and external stakeholders.
• Assist with project management across investments, renovations, events, or philanthropic initiatives.

Administrative & Generalist Duties

• Manage day-to-day operations of the family office.
• Maintain and update key documents and secure digital records and files.
• Provide support for special projects, family events, travel logistics, or concierge-level personal assistance for family members.
• Manage office technology systems, providing mid-level IT support.

Qualifications

• Bachelor's degree in Finance, Accounting, Economics, Business, or a related field.
• Minimum 5+ years of experience in investment operations, accounting, or financial data management, preferably in a family office, investment firm, or private wealth management setting.
• Strong proficiency in Microsoft Excel and ability to learn various software.
• Knowledge of basic accounting principles and financial reconciliation.
• High attention to detail with exceptional accuracy in handling financial data and transaction processing.
• Strong written and verbal communication skills to liaise with internal teams and external partners
• Ability to handle confidential information with the highest level of professionalism and discretion
• Ability to wear multiple hats in a small, dynamic environment, assisting wherever needed.
• Has a proven “can do”, “make it happen” attitude. 

To apply for this position, please go to our website ( ) and download the fillable application along with a resume and cover letter to:

OFFICE OF HAWAIIAN AFFAIRS

560 N. Nimitz Highway, Suite 200

Honolulu, Hawai‘i 96817

Attention: Human Resources

Or via email: 

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

Closing Date: March 18, 2026 at 4:30pm HST

Salary: $126,984 to $155,928 per year. Starting salary may be between the minimum and maximum salary range provided, based on qualifications.

The Director, Office of Human Resources (“Director”) is responsible for managing the day-to-day activities of the Office of Human Resources (“HR”) including recruiting, developing, and retaining a high-performing workforce. The Director is also responsible for the development and maintenance of enterprise-wide systems and solutions that address organizational workforce issues and comply with applicable laws and regulations.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES (a more detailed description can be found on our website)

1. Strategic and Programmatic Management

2. Talent Management

3. Performance Management

4. Compensation and Benefits

5. Employee Relations

6. Safety and Health Compliance

7. Human Resources Records & Information Management

8. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Chief Administrator.

9. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Chief Administrator in accordance with the agency’s governance framework.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Education: Graduation from an accredited four (4) year college or university with a bachelor’s degree in business administration, human resources management, or related field.

• An HR certification (SHRM-CP, SHRM-SCP, PHR or SPHR) is highly desirable.

• A Juris Doctor (JD) degree from an accredited law school, with substantial coursework or practice experience in employment or labor law, workplace investigations, or organizational risk and compliance, is considered highly relevant preparation for this role. Admission to practice law is not required but may be considered favorably where accompanied by relevant HR leadership experience, including employment-related legal counsel to executive leadership or public-sector organizations.

2. Technical Work Experience: Ten (10) years of technical experience as an HR generalist OR ten (10) years of technical experience as an HR specialist whose focus was on at least two (2) of the following functional areas:

• Recruitment and Hiring

• Compensation

• Benefits

• HR Management

• EEO Regulations

• Labor Regulations

• Training and Organization Development

• Compliance and Risk Management

Technical experience should include responsibility for managing complex, sensitive, and high-risk employment matters and regularly advising executive leadership, managers, and/or divisions on employment law compliance, personnel strategy, and organizational risk.

Experience may include substantial employment or labor law practice, or in-house counsel–level advisory work, provided it demonstrates deep applied knowledge of HR systems, workforce management, regulatory compliance, employee relations, investigations, and policy development within a public, governmental, or comparably regulated environment.

Technical experience should reflect work that routinely encompasses difficult and complex personnel situations, and addresses organizational challenges with trusted, solutions-oriented counsel. Experience must include responsibility for:

• furnishing strategic advisory services to leadership regarding talent programs and workforce planning;

• developing, interpreting, and revising personnel policies and procedures;

• ensuring compliance with employment laws and regulatory requirements;

• analyzing proposed labor-related legislation and regulatory developments; and

• researching and implementing emerging HR best practices to strengthen organizational effectiveness.

A graduate degree in business administration, personnel and industrial relations, HR management, public administration, law, or related fields may substitute for two (2) years of technical work experience.

3. Supervisory Experience: Five (5) years of leadership or supervisory experience directing professional staff or leading complex organizational initiatives related to personnel management, labor relations, employment law advisory services, or human capital operations. Leadership experience may include supervising HR professionals, attorneys, investigators, or multidisciplinary teams responsible for employee relations, compliance, investigations, or organizational advisory functions on complex and sensitive HR-related matters; establishing timelines and priorities; and providing training, coaching, and performance management.

Supervisory experience must demonstrate the ability to guide staff through complex and sensitive employment matters (i.e., investigations, claims management, and compliance oversight); exercise sound judgment in high-risk or confidential situations; provide clear, balanced recommendations to executive leadership; and align workforce practices with organizational priorities and governance requirements.

Possession of the required number of years of experience will not, in itself, be accepted as proof of qualification. The candidate experience must be of such scope, complexity, and level of responsibility as to conclusively demonstrate the ability to perform the Essential Functions of this role, including the provision of high-level strategic counsel and sound judgment in complex personnel and governance environments.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Public and private sector trends, standards, and practices in HR management

• Pertinent public and private sector labor and employment laws, rules, and regulations

• Human resource analytics and business metrics

• Strategic planning and organizational development

• Contracting, including contract implementation, contract management and budgeting, as well as contract performance evaluation and reporting

• Functions and organizations of State

2. Must have demonstrated skills or ability to:

• HR management, including talent acquisition, talent development, performance management, total rewards systems, employee relations, recordkeeping, legal compliance, and HR information systems

• Complaint investigation and resolution, as well as general problem solving

• HR-related research and analysis

• Team building, leadership coaching, employee morale-building, counseling and correction

• Facilitating collaboration among peers, and between subordinates and their supervisors

• Planning, budgeting, project management, and reporting

• Written and oral communication, including presentations and trainings

• Dealing tactfully and effectively with outside consultants, external agencies and their representatives, and with the general public

• Emergency management and crisis response

An Equal Opportunity Employer

Title: Insurance Personal Lines Private Client Account Executive, Family Office

Location: Charlotte, NC (REMOTE)

Salary: $120,000k - $145,000k + excellent benefits

Our client, an established Top 20 P&C insurance broker is seeking a Personal Lines Account Executive, Family Office. Position is open due to growth. You will be responsible for overall service of the book of business consisting of High-Net-Worth clients. Must have experience working with High-Net-Worth individuals and carriers, including Chubb, Zurich, Cincinnati, PURE, etc. Position is 100% remote and will have occasional travel to regional offices.

If interested, please send resume to – All resumes will be held confidentially and nothing will be shared with anyone without your consent and approval.

Responsibilities:

• Reviews client exposures, loss experience and current coverage and recommends appropriate products and services.
• Presents clients with accurate market data from appropriate resources to advise & counsel on complex risk.
• Familiarity writing with high-net-worth carriers including, but not limited to Chubb, AIG, Zurich, Cincinnati, etc.
• Ability to communicate client’s risk salutation and binding instructions to carriers.
• Develops complete client information and applications for new and renewal business. Markets to insurance carriers and prepares proposals.
• Serves as main point of contact for the client.
• Follows up with insurance carrier underwriters to answer questions and solicit quotes for new business.
• Negotiates premiums, coverages, terms, and conditions for prospective clients.
• Addresses client questions, provides guidance on appropriate coverage changes and/or contractual requirements, educates client on exclusions and exposures.
• Assists with the strategic design of insurance plans for clients with little to no supervision.
• Strategically assists in the remarketing of renewals to ensure a high level of account retention.
• Oversees the preparation of proposals for the client, including, but not limited to submissions, loss evaluations and risk analysis to ensure timely and accurate quotations and policies.
• Determines and communicates various options for billing and invoicing.

Education and Qualifications:

• MUST have 8+ years of Private Client and/or Family Office experience!
• Must currently hold an active Property & Casualty License
• Has a high level of technical insurance knowledge, is organized, and possesses excellent verbal and written communication skills.
• Possesses the ability to cast vision, develop effective strategies and tactics, and create positive motivation for business segment colleagues.

The specific compensation for this role will be determined based on the education, experience, location and skill set of the individual selected for this position.

SolomonEdwardsGroup, LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, or protected veteran status.

SolomonEdwardsGroup, LLC adheres to the California Consumer Privacy Act (CCPA). Your privacy is important to us, and we never sell your data to third parties. Personal information is only collected to match applicants with job opportunities. For more information on your rights, click here: ccpa

At NPSG Built, we believe that our success is driven by the exceptional individuals who make up our workforce. We foster an environment that values creativity, innovation, and collaboration, where each team member is empowered to contribute their unique skills and perspectives.

As you consider this opportunity, envision a workplace where your ideas are not only heard but celebrated, where your contributions are acknowledged and valued. We are not just offering a position; we are inviting you to be a part of something meaningful and impactful.

Company Overview:

NSPG Built, headquartered in Woodstock, GA, is a dynamic, growing, commercial general contractor recognized for transforming visions into reality. We specialize in a broad spectrum of projects, from innovative design-builds and efficient retrofits to seamless facility expansions and new construction. Our approach integrates creative design, meticulous planning, and expert execution, all aimed at enhancing the functionality and appeal of commercial spaces in which we work.

Through close collaboration with our clients, we bring tailored solutions that respect both timelines and budgets, managing each project from concept to completion. With an established network of skilled subcontractors and a commitment to safety, NSPG Built delivers not only quality projects but peace of mind. Our team’s dedication ensures every project meets the highest standards, creating spaces that drive our clients' success and growth.

What We Offer:

▪Culture of Inclusivity: We celebrate diversity and recognize that our differences are what make us stronger. You’ll find a welcoming environment where everyone is empowered to bring their authentic selves to work.

▪Meaningful Work: Join a team that is dedicated to making a difference. Whether it's through innovative solutions, impactful projects, or giving back to the community, your work here will have a purpose.

▪Work-Life Balance: We understand the importance of maintaining a healthy balance between work and personal life. Our flexible work arrangements and supportive policies ensure that you can excel in your career while also prioritizing your well-being.

▪Collaborative Environment: Teamwork lies at the heart of everything we do. You’ll collaborate with talented individuals from diverse backgrounds, fostering creativity and driving impactful results together.

▪Competitive Compensation: Attractive salary package commensurate with experience, including benefits and bonuses.

▪Opportunities for Growth: We are committed to your professional development and offer ample opportunities for learning and advancement. Whether it's through mentorship programs, training

Position Summary:

NPSG Built is looking for someone to be an integral part an amazing team with opportunity for professional growth and advancement. As Construction Office Manager, you will ensure the smooth and efficient operation of our office. This position involves providing administrative support to various departments and personnel within the organization.

General Duties and Responsibilities:

Office Management

a. As Director of First Impressions, you will greet visitors, manage the front desk, and be responsible for the appearance of the overall office environment.

b. Manage Ring Doorbell access.

c. Maintain a tidy and organized office environment.

d. Order and manage office supplies and equipment.

e. Coordinate office maintenance and repairs as needed.

f. Manage, order Break Room supplies, food, and beverages.

CRM Contract Entry & Data Management (Unanet)

a. Verify details and avoid duplicates (search first; confirm name, title, company, email/phone).

b. Create/Update the contact in Unanet CRM using company naming conventions and required fields.

c. Link and categorize correctly (associate to the right account; apply contact type/tags/market/lead source and assign an owner).

d. Document context and supporting info (source of contact, brief notes, attach vCard/business card if available).

e. Trigger next steps and maintain accuracy (set follow-up tasks/reminders and keep records current over time).

Document Management

a. Organize and maintain physical and digital filing systems.

b. Prepare, format, and proofread documents, reports, and presentations.

c. Manage and distribute incoming and outgoing mail and packages.

Scheduling and Calendar Management

a. Schedule meetings, appointments, and conference calls for company events.

b. Coordinate and manage meeting rooms and resources.

c. Send meeting reminders and agendas to participants.

Correspondence and Communication

a. Draft and edit emails, letters, and other correspondence, if requested.

b. Serve as a point of contact for internal and external stakeholders.

c. Relay messages and inquiries to the appropriate personnel.

Meeting Support

a. Assist in preparing meeting materials, including agendas and presentations.

b. Attend meetings and record minutes as necessary.

c. Follow up on action items and deadlines.

Assist Business Development, Estimating, Preconstruction, and Operations

a. Coordinate project-related paperwork and documentation.

b .Assist in the preparation of project proposals and bids.

c. Help track project timelines and milestones.

General Administrative Support

a. Provide administrative support to various team members as needed.

b. Handle sensitive and confidential information with discretion.

c. Perform other administrative tasks and projects as assigned.

Weekly Staff Meeting Support

a. Update Project Board and Meeting Updates weekly prior to weekly Staff Meeting.

b. Prompt team members for project updates including scheduling updates.

c. Handle food ordering for meetings.

Printer/Larger Format Printer Support

a. Manage consumables like paper and ink.

b. Contact and coordinate support from vendors.

Assist with HR Functions

a. Assist in the onboarding process for new employees.

b. Manage New-Hire Welcome Package including lists for swag, IT equipment, etc.

c. Support with organizing employee events and training programs.

d. Manage NSPG Built swag.

e. Coordinate with HR to update Employee Handbook as needed (annually).

f. Keep track of employee birthdays, work anniversaries, etc.

Assist with Safety Functions

a. Update Site Safety Manual (Red Books) for each new job and assemble new manuals as needed.

Qualifications:

•High school diploma or equivalent; some college coursework or degree in business administration or construction administration is a plus.

•Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook) and Adobe Acrobat/Bluebeam. Procore experience is a plus.

•Excellent organizational, communication, and time management skills.

•Strong attention to detail and accuracy.

•Ability to multitask and work efficiently in a fast-paced environment.

•Previous office management experience is preferred but not required.

Compensation & Benefits:

•Competitive salary commensurate with experience.

•Full corporate benefits package including

• Medical, dental, and vision insurance
• Paid Time Off (PTO)
• Company Holidays
• 401(k) plan

•Professional development and training opportunities

If you are a detail-oriented individual with a passion for the construction process, we encourage you to apply for this opportunity as a Construction Office Manager. Please submit your resumé, cover letter, references, and compensation requirements.

NPSG Built, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

About Goosehead

Since 2003, Goosehead Insurance has been disrupting the insurance industry by giving clients the power of choice, utilizing a smarter marketing approach, and delivering world-class service. This is all powered by our focus on hiring and retaining extraordinary people. Our clients trust us with their most valuable possessions, so we’re more than just a bit selective when it comes to hiring new team members. In 2012, we began franchising our business model. This role is for one of our successful franchise partners.

Job Summary

The team is responsible for new business revenue generation monthly and works to achieve these on an individual and team level. Account Executives are equipped with extensive training in Salesforce, sales process management, business development and more.

Principal Duties And Responsibilities

The primary responsibility of an Account Executive is to build a book of business through:

• Prospecting and establishing referral partner relationships with professionals from the real estate and mortgage industry.
• Work with clients to understand their insurance needs, analyze options with a large carrier portfolio, and provide a custom solution to mitigate household risk.

Compensation Summary

The first year’s earnings potential ranges from $53,000 - $90,000, varying based on performance. Our compensation package slightly varies by agency but offers uncapped new business commissions and renewal commissions year-over-year. Renewal commissions provide passive earnings and can exponentially increase your annualized income. Additionally, top performers can qualify for an annual President’s Club trip.

Experience And Education

• Passing the state licensing exam, once hired
• Legally authorized to work in the United States

Required Skills And Abilities

• Exceptional written and verbal communication
• Experience in a fast-paced work environment
• B2B or B2C sales experience or related college major
• Competitive attitude
• Networking abilities
• Entrepreneurial spirit
• Problem-solving mentality
• Self-motivated, hands on, self-starter mindset that can do the work
• Strong time management
• Strong attention to detail and organization

Benefits Summary

• High quality voluntary health, vision, dental insurance programs
• Paid holidays, vacation, and sick leave
• Benefit offerings vary per agency*

This job posting is for an opportunity at a Goosehead Insurance agency independently owned and operated by a local franchised Agency Owner. If you choose to apply for this position, you understand and acknowledge that your application and any information included with it will be submitted to the Agency Owner. If you are hired for this position, you also understand and acknowledge that the Agency Owner’s franchised business will be your employer, not Goosehead Insurance Agency, LLC, and that the Agency Owner is solely responsible for all decisions related to your employment, including hiring, firing, discipline, compensation, scheduling, and supervision.

To learn more about our job opportunities, apply here. We look forward to speaking with you!

We are a boutique law Firm in Newport Beach with a team of 9. We primarily handle law that affects children and their families—Estate Planning, Probate, Trust Administration, Conservatorships, and Wills, Trusts, and Litigation. 

We have a highly respected Firm and a reputation for really caring about clients. We are looking for an experienced Front Desk Office Manager and Administrative Assistant who is able to interact well with people, can multitask, and is organized.

This position is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. Ideally, you will have experience as an Office Administrator, Receptionist, Secretary, or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional.

If the following describes you, then YOU may be the team member we are looking for:

We are seeking a highly organized and professional Front Desk Office Manager and Administrative Assistant to work full-time and join our team. The ideal candidate will be organized with problem-solving and analytical data skills.

• You believe it’s important to greet all potential and existing clients with a warm, friendly welcome
• You answer the phone with a smile
• You are skilled at communicating with people on the phone, in person, and by email
• You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority, especially individuals in emotional need
• You see an opportunity for organization where others see a mess
• You are eager to learn new tasks and computer systems
• You value doing it right the first time, so you proofread your work and double-check details
• You know what happens in the office, stays in the office
• You genuinely care about clients and want to deliver an experience that turns them into raving fans

If you fit the role for this key position, please send a cover letter and your resume.

$20 - $26 hourly

Duties and Responsibilities

• Front desk receptionist answering phones and transferring calls to the appropriate staff.
• Greet potential new clients and prepare their consult folder for their meeting with the attorney.
• Track and manage client engagement and organize client folders.
• Coordinate and manage client communications and scheduling of meetings with attorneys.
• Maintain data and notes in CRM and legal software.
• Track, manage, and organize office supplies.
• Maintain an organized office environment.
• Provide timely and effective communication to clients regarding trust replenishments.
• Assist with payments to third-party vendors.

About your technical skills:

• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks.
• Excellent problem-solving and analytical skills.
• Excellent communication skills (written and verbal).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Comfortable with technology, with an ability to adapt and learn new technology as needed.
• Strong work ethic.

We are a collaborative team of professionals. We work hard, and we play together too! It's a friendly office where we trust each other and value a work-life balance. We support personal and career development and also have quarterly team-building events.

Your experience and/or desire to work in the areas of Estate Planning, Special Needs Planning, Trust Administration, and Probate will add value to our team. We leverage technology and are looking for someone who is comfortable with Microsoft Office and various legal programs. You will have a strong work ethic, be highly organized, and have exceptional client relationship skills.

Compensation details: 20-26 Hourly Wage

PIdad0d6bd41e4-3631

Office Admin

Overland Park, KS | Fully Onsite

Full-Time | Direct Hire| $50,000

LHH Recruitment Solutions is working with a client who is hiring an Office Coordinator / Front Desk Receptionist to be the face of our firm—the first point of contact for clients, partners, and visitors—while also keeping the office running smoothly day-to-day. This is a great fit for someone who enjoys balancing high-touch customer service with behind-the-scenes coordination, and who wants to grow with a well-established, expanding engineering organization.

KEY RESPONSIBILITIES:

Front Desk & Client Experience

· Create a welcoming, professional atmosphere for all visitors and employees; greet guests and notify internal contacts upon arrival.

· Answer and route calls/messages, manage general inquiries, and provide general office information/support.

· Support a polished, client-ready environment—keeping common areas, conference rooms, and front-of-house spaces organized and presentable.

Office Coordination & Daily Operations

· Manage office supply inventory, restock as needed, and place orders within budget.

· Coordinate vendors and service providers (deliveries, courier requests, facility support) and escalate facility issues for repair/maintenance.

· Maintain office organization, including stocking kitchen/pantry and ensuring adequate paper/refreshment supplies.

Meetings, Rooms & Hospitality

· Coordinate meeting room calendars and help ensure spaces are set up appropriately for meetings.

· Process catering requests and execute meeting standards for food and beverages; identify options and help reduce wastefulness.

· Assist with employee events and internal office moments, partnering with stakeholders as needed.

QUALIFICATIONS:

· 2+ years in front desk, receptionist, office coordinator, or administrative support role

· Strong customer service mindset and professional communication skills

· Comfortable juggling multiple priorities with strong attention to detail and follow-through

· Proficiency with Outlook/calendar tools and Microsoft Office (especially Excel/Word)

· Experience coordinating meetings/events or office hospitality (catering, room setup, visitor experience)

· Experience working in a professional services environment (engineering, architecture, construction, legal, accounting)

Our client, a mission-driven foundation, is seeking a Part-Time Office Services Coordinator serves as the face of the foundation and plays a vital role in ensuring the office operates smoothly and efficiently. This individual will manage front desk responsibilities, support daily office operations, and help foster a warm, organized, and uplifting workplace environment. This role is ideal for a proactive self-starter who takes pride in creating positive experiences for others and thrives in a mission-driven setting.The schedule for this role would be onsite Monday through Wednesday. While some Mondays may not be required, depending on office needs.

**Please note this is a part-time, onsite, 4-month contract role based in Oakland, CA. Pay will be $40/hr.**

Key Responsibilities:

• Serve as the first point of contact for external partners, staff, board members, vendors, and guests
• Greet visitors with professionalism and warmth
• Answer and route incoming calls
• Manage deliveries, mail distribution, and visitor coordination
• Ensure the office is clean, organized, and fully stocked with supplies
• Maintain inventory of office and kitchen supplies and place orders as needed
• Coordinate with vendors and building management when necessary
• Support general administrative and organizational tasks
• Host and support in-office meetings and events (set-up, coordination, hospitality)
• Prepare meeting spaces and ensure technology and materials are ready
• Help create a welcoming and inclusive office atmosphere
• Partner with the IT team to support basic office technology needs
• Assist with onboarding logistics (workspace setup, materials, coordination)
• Flag and escalate facilities or tech issues as needed

Qualifications

• 3+ years of experience in office coordination, reception, workplace experience, or similar role preferred
• Strong organizational and multitasking skills
• Professional communication skills, both written and verbal
• Tech-savvy and comfortable coordinating with IT support
• A self-starter who takes initiative and ownership
• Positive, professional, and uplifting presence
• Detail-oriented and highly reliable
• Service-minded with a strong sense of hospitality
• Experience supporting office events is a plus

Please submit your resume for immediate consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

City of Kirkland

$31.61 - $37.18 Hourly

Kirkland, WA

Full-Time

202100753

Fire - Emergency Management

03/09/2026

Non-Exempt

AFSCME

The City of Kirkland's Office of Emergency Management is seeking to hire a Temporary Office Specialist!
Note: This position is classified as temporary and is currently funded through 12/31/2026.

Why Kirkland?

Ranked as one of the most livable cities in America, Kirkland is an attractive and inviting place to live, work, and visit. We have big city vision while maintaining a small-town, community feel. If you are a candidate with the desire to join an organization looking to innovate into the future, the City of Kirkland is the place for you!

If you ask our employees why they love where they work, they will tell you about the great people, work environment, supportive leadership and City Council, and fearless innovation.

We also invest in you!

Competitive Wages: We strive to maintain competitive compensation packages and work to provide wages that meet the knowledge, skills, and abilities of our employees.

Awesome benefits: The City offers benefits that are unmatched by most other employers. Please click on the benefits tab above to view more details.

Childcare Programs: To help address the challenge of reliable childcare, the City of Kirkland has agreements with two local childcare providers that offer discounted rates for our employees at 10 locations within 20 miles of Kirkland. Learn more!

Training and Career Development: The City of Kirkland believes in developing it's employees. You will have access to training opportunities designed for career development and advancement based on your position, skills, and interests.

Job Summary

The role of the Office Specialist is to perform a broad range of skilled administrative tasks that support the effective office operations of the department with an emphasis on quality customer service.

Distinguishing Characteristics: The work of the Office Specialist is unique in that it provides administrative support including office management, office operation, customer care, and quality administrative service to multiple departments ensuring the City and organization operate smoothly and efficiently. The Office Specialist performs a variety of standard/intermediate office support duties while the Administrative Assistant performs complex, specialized, technical, and non-standard office support. This position can be held in a variety of departments and divisions with specific focus areas.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Assists the public in person and via phone or online inquiry.
• Sorts and distributes incoming and outgoing mail and coordinates deliveries and pickups.
• Arranges and coordinates registration and payment for trainings and conferences for staff, including travel and/or accommodations.
• Assists with training staff on various computer software systems.
• Prepares for and supports meetings for City staff, boards, commissions, and committees by scheduling and confirming attendance; preparing in-person and virtual meeting spaces and materials and setting up refreshments; assembling and distributing packets; attending meetings; and recording and producing accurate minutes.
• Maintains and organizes department supply cabinets and materials for internal and external customers.
• Provides administrative support to staff in creating and updating webpages.
• Assists with data collection, tracking, analysis, and reports. May include inventory, labor hours, equipment usage and materials used.
• Processes and disseminates confidential records and information in compliance with public disclosure laws and Department rules and regulations. May serve as a records management representative for department.
• Proofs, edits and types a variety of documents for the department managers and staff.
• Performs research projects for senior staff members.
• Creates and maintains file systems, ensuring required files, forms, correspondence, and other documents are appropriately filed and available.
• Provides administrative support for various accounts payable and purchasing tasks. Prepares and enters purchase requisitions utilizing City's financial system; assures proper approvals and coding; verifies packing slips with invoices and routes approved invoices to Accounts Payable for payment; maintains files for orders and payments made. Processes purchase orders and invoices, accounts for purchasing credit cards within the department, and is responsible for cash/check handling, customer billing, and refunds.
• Develops office procedures and routines, as necessary.
• May act as passport application acceptance agent, which includes reviewing and processing applications for compliance with U.S. State Department requirements, and providing extensive informational services related to all facets of passports.
• May serve as notary public, notarizing City documents.
• Fosters a positive and supportive work environment; promotes diversity, equity, inclusion, and belonging in the workplace, contributing to an environment of respectful living and working in a multicultural society.

• Performs functions as assigned in the City's emergency response plan in the event of an emergency.
• Provides back-up and performs duties in the absence of other administrative staff.
• May participate in support personnel hiring and training.
• Performs other related duties as required to ensure efficient office operations.
• Acts as liaison between the departments to ensure efficient coordination of activities.

• Knowledge of general office administration procedures, concepts, and automation applications.
• Knowledge of basic filing and Recordkeeping practices.
• Knowledge of written business communication/report-writing techniques.
• Knowledge of database management.
• Knowledge of basic mathematical computations.
• Skilled in customer service and public relations in person or on the phone.
• Skilled in problem solving, organization and planning.
• Skilled in attention to detail and accuracy.
• Skilled in using office equipment such as phones, copiers, fax machines and multi-line telephones.
• Skilled in using computers and related software applications, including word processors, spreadsheets, databases and specialized software and applications (document retention, permit tracking and/or inventory tracking).
• Skilled in effectively communicating, both orally and in writing.
• Ability to obtain a basic knowledge of Department standards and procedures.
• Ability to work cooperatively and effectively with all levels in the organization, outside consultants/vendors, other agencies and the general public.
• Ability to use independent and discretionary judgment effectively.
• Ability to assess and prioritize multiple priorities.

Minimum Qualifications:

• Education: High school graduate or GED.
• Experience: 2 years of increasingly responsible administrative experience.
• Or: In place of the above requirements, the incumbent may possess any combination of relevant education and experience which would demonstrate the individual's knowledge, skill, and ability to proficiently perform the essential duties and responsibilities listed above.

• Experience related to the department or focus area may be preferred.
• Possess or ability to obtain Washington Notary Public license within 6 months of hire if needed, paid by the City.
• Passport acceptance agents must be U.S. Citizens and certified by the U.S. Department of State.

Physical Demands and Working Environment:
Performs work in an office environment. Prolonged periods of sitting and computer keyboard entry is a routine part of this job. Must be able to work at a copier for long periods of time. Must be able to lift up to 35 pounds.

Selection Process

Position requires a resume and cover letter for consideration of application. Please note how you meet minimum qualifications within the cover letter. Applicants who are selected for next steps in the hiring process will be invited by phone or e-mail. Candidates are encouraged to apply at the earliest possible date as screening, interviewing, and hiring decisions will be made through the recruitment period, until such time as the vacancy is filled.

The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call or Telecommunications Device for the Deaf 711.

Prestigious global AmLaw 100 firm is seeking an Office Coordinator/ Legal Assistant to be responsible for the daily execution of firm policies and procedures as well as providing administrative support to two trial attorneys.

ESSENTIAL FUNCTIONS

• Supervises work of non-attorney personnel and allocates overflow of work; schedules temporary coverage in accordance with office policies; determines staffing needs; maintains time and attendance records.
• Supports the performance review process by providing employee performance feedback, as appropriate, and sources evaluation forms for the Office Managing Partner.
• Coordinates hiring, employee relations, and termination of non-attorney personnel with the affected attorneys and the firm-wide Human Resources department.
• Provides orientation for new attorney and staff personnel by collecting their personnel and accounting forms; instructing on office facilities, equipment and procedures; scheduling computer training by firm-wide training staff; explaining benefit plans; obtaining office supplies; obtains the office pass, lobby listing, etc., from building management.
• Coordinates training sessions with outside vendors such as Lexis and Westlaw.
• Maintains appropriate levels of office supplies consistent with firm purchasing practices.
• Ensures the operation and maintenance of all office equipment including printers, copiers, and fax machines, is consistent with firm practices and vendor agreements.
• Assists the IS department with local IS issues.
• Where appropriate, and consistent with firm contracts, interacts with third party vendors for copier, supply, fax machine, food vendor and cleaning service issues.
• Interacts with building management for maintenance and other ordinary course issues.
• Assists as needed with office planning, construction, and related projects.
• Provides legal assistant support to two trial attorneys, including managing calendars, coordinating depositions and trial schedules, preparing and formatting pleadings and correspondence, organizing case files, e-filing documents, and facilitating trial preparation.
• Coordinates video conferences, meetings, and office-wide administrative functions; assists with office planning and special projects.
• Performs additional duties as needed to support attorneys and ensure efficient office operations.

QUALIFICATIONS

Education: High School Diploma required. Associate's degree preferred.

Experience: Minimum five years of applicable experience.

Job Title: Executive Assistant & Office Coordinator (Bilingual – English/Spanish)

Location: North Miami, FL (Fully In-Office)

Schedule: Monday – Friday, 8:30 AM – 5:00 PM

Salary: Up to $56,000 annually (based on experience)

Employment Type: Full-Time

We are seeking a highly organized, tech-savvy, and dependable Executive Assistant & Office Coordinator to support two members of our executive leadership team. This role is based in our administrative office and will serve as the central administrative and front-office support for executive leadership and staff.

This is an excellent opportunity for a motivated professional with some experience who is looking to grow their career in executive-level support within a collaborative, mission-driven organization.

The ideal candidate is proactive, detail-oriented, bilingual (English/Spanish), professional, and comfortable managing multiple responsibilities in a fast-paced office environment.

Company Description

Akeso Community Health is a community-centered healthcare organization serving North Miami and adjacent areas. We are dedicated to providing inclusive, affirming, and accessible care, particularly for the LGBTQIA+ community, including transgender and gender-diverse individuals. Our services include free STI testing and treatment, comprehensive primary care, HIV care, prevention, and PrEP services, all offered within a patient-centered care model. Committed to health equity, we prioritize dignity, confidentiality, and trust while promoting wellness, prevention, and ongoing support for underserved and marginalized populations.

Executive Support

• Manage and maintain calendars for two executives, including scheduling and prioritizing meetings
• Coordinate internal and external meetings, including board and committee meetings
• Draft meeting agendas and prepare supporting materials
• Take meeting notes and track follow-up action items
• Prepare reports, spreadsheets, presentations, and executive correspondence
• Assist with special projects and administrative initiatives as assigned

Front Office & Guest Support

• Serve as the primary point of contact for admin office, greeting visitors and directing guests appropriately
• Answer and route incoming calls and general inquiries
• Maintain a professional and welcoming reception area

Office Coordination

• Help maintain a clean, organized, and professional office environment
• Monitor and replenish office and kitchen supplies as needed
• Coordinate hospitality for meetings (coffee, water, light refreshments) for executives, staff, and guests
• Organize and maintain digital filing systems (Google Drive and shared folders)
• Run occasional local errands as needed
• Support general office operations and vendor coordination when necessary
  

• 2+ years of experience in an administrative or executive assistant role
• Fluency in both English and Spanish (written and verbal)
• Advanced computer proficiency and strong technical aptitude
• Strong working knowledge of Google Workspace (Google Sheets, Docs, Gmail, Calendar, Drive, Keep)
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Professional, polished, and presentable demeanor
• Friendly, outgoing, and customer-service oriented with strong interpersonal skills
• Well-spoken with excellent verbal communication skills
• Reliable transportation
• Dependable, punctual, and professional demeanor
• Ability to handle confidential information with discretion
  

• Experience in nonprofit organizations
• Experience supporting board meetings and preparing meeting agendas
• Canva experience for basic design and presentation materials
• Experience with CRM systems (Salesforce or similar platforms a plus)
• Project coordination experience
  

• Health, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO)
• Paid Sick Leave
• Paid Holidays
• Life Insurance
• Pet Insurance

We are seeking a professional who is eager to grow, take initiative, and become a trusted support partner to executive leadership while helping maintain a well-organized and welcoming office environment.

If you are organized, driven, bilingual, and ready to contribute in a collaborative in-office setting, we encourage you to apply.

Marketing & Office Coordinator

Engel & Völkers Gainesville

Gainesville, Florida | In Person

Engel & Völkers Gainesville is seeking a highly organized and service oriented Marketing & Office Coordinator to support the daily operations and marketing needs of our brokerage.

This role plays an important part in maintaining a professional, efficient, and welcoming office environment while supporting real estate advisors with marketing coordination, technology support, and administrative tasks. The position requires someone who is proactive, dependable, and comfortable working in a fast paced office setting.

The ideal candidate is organized, detail oriented, and capable of handling a variety of responsibilities while delivering excellent customer service to advisors, clients, and visitors.

This is a full time, in office role based in Gainesville, Florida.

Help ensure the brokerage operates smoothly by supporting daily office activities.

• Maintain a professional and organized office environment
• Serve as a welcoming point of contact for advisors, clients, and visitors
• Assist with scheduling, office coordination, and day to day operational tasks
• Help support leadership with administrative and executive assistant type tasks when needed
• Coordinate office supplies, materials, and organization

Assist advisors with general marketing needs and brokerage marketing initiatives.

• Help implement marketing initiatives that support advisors and property listings
• Assist with preparing and coordinating marketing materials using Engel & Völkers marketing platforms and templates
• Ensure brand consistency across marketing materials
• Help coordinate marketing for listings, brokerage events, and office initiatives

Provide assistance with marketing tools and office systems used by the brokerage.

• Assist advisors with marketing platforms and brokerage systems
• Utilize Google Workspace including Docs, Sheets, and Drive for organization and communication
• Help maintain organized digital files and marketing materials

Provide exceptional service to advisors and clients.

• Serve as a resource for advisors who need marketing or operational assistance
• Support client facing interactions when needed
• Help maintain a high level of professionalism and service within the office

• Experience working in an office environment
• Strong organizational and multitasking abilities
• Excellent communication and customer service skills
• Proficiency with Google Workspace including Docs, Sheets, and Drive
• Ability to learn new systems and technology platforms
• Ability to take initiative and work independently
• Professional and dependable work style
• Ability to work effectively in a collaborative in office environment

• Background in marketing, communications, or administrative support
• Experience with social media platforms
• Familiarity with Canva or similar marketing tools
• Familiarity with the real estate industry or brokerage environments

• Self motivated and proactive
• Highly organized and detail oriented
• Strong customer service mindset
• Positive and collaborative team player
• Quick learner who adapts easily to new systems
• Professional and dependable

Location: Gainesville, Florida

Work Environment: In office

Employment Type: Full time