Mayo Clinic Senior Program Coordinator Jobs in Usa

Purpose: The Senior Development Coordinator is responsible for providing centralized team support for the Development Department, maintaining accurate donor records, processing gifts, purchase orders and invoices. Responsible for all administrative and clerical tasks necessary in performing the duties of this position. The Sr. Development Coordinator works on special projects to advance the department's efforts in identifying new donor prospects and cultivating and stewarding existing donor base. The Sr. Development Coordinator may be asked to represent the Development Department at community events, during and outside of regular business hours including weekends, and is the liaison to assigned internal and external stakeholders. The Sr. Development Coordinator must be able to work independently with only general guidance.

***This position is on-site at Corporate Center adjacent to the hospital. Must be able to work with the public ***

What you will do:

• Ensures accurate and timely database entries, including donor interactions and development plans, and is responsible for database management of all related job tasks. Creates and maintains reporting mechanisms to support department goals as needed. Maintains strict confidentiality of donor information, gift details and department metrics. Documents and maintains accurate constituent records for current and prospective donors.
• Provides essential details to ensure accurate gift processing and fund designation. Makes gift deposits, creates and uploads batches as directed. Submits check requests, processes reimbursements, orders office supplies as needed.
• Communicates on behalf of Leader(s) with designated donors to maintain engagement and to surface major gifts and prospects. Communicates with Leader(s) as needed to maximize philanthropic potential. Provides support for Leaders in with drafting and preparing solicitation proposals. Assists with the planning and coordination of major gift solicitations, stewardship and donor recognition as directed. Responsible for coordinating meetings and managing calendars for multiple leaders, including tracking pending meetings and entering scheduled, planned, and completed meetings in Blackbaud CRM.
• Creates and maintains reporting mechanisms to support department goals as needed. Maintains strict confidentiality of donor information, gift details and department metrics.
• Maintains communications, newsletters, mailboxes, mailings, etc., that are distributed to donors. Responds to donors in a timely and professional manner.
• Creates and maintains reports including but not limited to proposals, event appeals, fiscal year performance reports, committee metrics, solicitor performance reports, organization giving reports, donor lists, and more.
• Develops and maintains strategic relationships and networks with hospital departments, internal and external key stakeholders
• Coordinate development aspects of patient / donor concierge program to facilitate any patient needs, to identify, cultivate, solicit and steward prospects and donors.

Education and Experience:

• Minimum 4 years of job-related experience. Bachelor's Degree preferred.
• Knowledge and practical use of donor database systems such as Blackbaud CRM & PeopleSoft preferred.
• Proficient with Microsoft Office suite, especially Excel, Word, PowerPoint.

Knowledge, Skills and Abilities:

• TECHNICAL SKILLS: Proficient in the use of administrative systems software. Proficient with Microsoft Office suite, especially Excel, Word, PowerPoint.
• COMMUNICATIONS SKILLS: Ability to communicate clearly, concisely and professionally both orally and in writing. Strong interpersonal skills a must.
• PLANNING AND ORGANIZATION: Ability to manage several projects simultaneously, prioritize and plan work activities while meeting established deadlines. Strong organizational and time-management skills.
• ANALYTICAL AND PRESENTATION SKILLS: Ability to evaluate, interpret, and present complex information effectively in professionally prepared documents or presentations. Must possess a demonstrated attention to detail in order to achieve a high degree of accuracy.
• LEARNING AGILITY: Independent and innovative self-starter who displays an ability to learn quickly and easily adapts to changing situations. Experience researching topics to gain knowledge and understanding when information gaps exist.
• TEAMWORK: Ability to collaborate effectively with colleagues within Philanthropy and other units to gain full understanding of the project and the desired outcome; ability to produce high quality and consistent results with assistance of team members; provide support to teammates involved in complex and special projects requiring additional resources and specific expertise.

Position Highlights and Benefits

• Comprehensive benefit packages available, including medical, dental, vision, paid time off, 403B, and education assistance.
• We serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities.
• We live and breathe our guiding behaviors: we support each other in serving, we communicate openly, honestly, respectfully, and directly, we are fully present, we are all accountable, we trust and assume goodness in intentions, and we are continuous learners.

Ministry/Facility Information:

• A member of Trinity Health, one of the largest multi-institutional Catholic health care delivery systems in the nation, Fort Lauderdale-based Holy Cross Hospital, dba Holy Cross Health, is a full-service, not-for-profit, Catholic, teaching hospital operating in the spirit of the Sisters of Mercy. We are the only not-for-profit Catholic hospital in Broward and Palm Beach counties.
• Through strategic collaborations and a commitment to being a person-centered, transforming, healing presence, the 557-bed hospital offers progressive inpatient, outpatient and community outreach services and clinical research trials to serve as our community’s trusted health partner for life.
• We are committed to providing compassionate and holistic person-centered care.
• Comprehensive benefits that start on your first day of work
• Retirement savings program with employer matching

Legal Info:

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Job Description Crittenton Children's Center is seeking Substance Use Disorder Program Coordinator.

This position coordinates the Substance Use Intensive Outpatient Program and provides clinical substance use treatment.

Full-time Swing shift: Monday through Friday, noon to 8 p.m.

Works on Crittenton campus, although group participants may be in person or remote.

Collaborates with Senior Manager of Therapy Services to carry out daily activities of the Substance Abuse Intensive Outpatient Program.

Provides assessments, individual, family, and group substance use treatment to youth Provides clinical supervision for interns as needed Builds and Maintains partnerships with referral sources and community partners Collaborates with Senior Manager of Therapy services on overall budget for the department Contributes to the clinical, quality and financial outcomes of the program Assists with strategy and process development, and implementation, including measurement of outcomes Maintains clinical and billing records and reports to funding organizations Assists in grant renewal and reporting on an annual basis LCSW, LPC, or LMFT required substance abuse certification preferred Licensure required within 90 days of position start date.

Job Requirements Applicable Experience: 3-5 years Master's Degree Job Details Full Time Swing (United States of America) The best place to get care.

The best place to give care .

Saint Luke's 12,000 employees strive toward that vision every day.

Our employees are proud to work for the only faith-based, nonprofit, locally owned health system in Kansas City.

Joining Saint Luke's means joining a team of exceptional professionals who strive for excellence in patient care.

Do the best work of your career within a highly diverse and inclusive workspace where all voices matter.

Join the Kansas City region's premiere provider of health services.

Equal Opportunity Employer.

POSITION TITLE: Senior Administrative Coordinator

DEPARTMENT: Human Resources

REPORTS TO: Manager, People Operations + Culture

LOCATION: Columbus, OH

POSITION OVERVIEW

The Senior Administrative Coordinator plays a critical role in supporting the organization’s day-to-day operations and administrative functions across teams. This position requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment.

The Senior Administrative Coordinator is responsible for complex calendaring and scheduling, preparing and maintaining accurate reports and records, and ensuring thorough documentation of Board, Executive Committee, and key organizational meetings. The role also provides coverage for front desk operations as needed to ensure continuity of service.

ESSENTIAL FUNCTIONS

Calendaring & Scheduling

• Manage heavy and dynamic calendars for multiple staff and executive team members, balancing competing priorities and making real-time adjustments as needed.
• Coordinate meetings across multiple time zones and internal and external stakeholders, ensuring clear logistics, timely communication, and accurate calendar details.
• Anticipate scheduling conflicts and proactively recommend solutions to support efficient use of time and smooth workflow.

Meeting & Governance Support

• Prepare, record, and distribute accurate meeting minutes for all Board and Executive Committee meetings in accordance with established timelines.
• Provide audiovisual (AV) setup and operational support for meetings, ensuring equipment is prepared, functional, and issues are addressed promptly to support meeting continuity.
• Maintain and organize official Board and Executive Committee records, ensuring prior-month meeting minutes are reviewed, finalized, approved, and properly archived after each meeting, in accordance with established quality standards, timelines, and accuracy requirements.
• Coordinate and process Board and Executive Committee resolutions, including obtaining required signatures promptly and filing fully executed documents in the designated resolution folder immediately following meetings.
• Track and document all electronic votes (e-votes), including related email correspondence, ensuring each action is accurately recorded and stored in the appropriate governance folders.

Reporting & Documentation

• Build and maintain HR and Finance reports as assigned, ensuring data accuracy, consistency, and timely completion.
• Compile and organize information for recurring and ad hoc reporting, including payroll-related data and compliance requirements.
• Track, reconcile, and report monthly expenses for staff, ensuring completeness, accuracy, and adherence to internal reporting standards and deadlines.

Administrative Support

• Provide comprehensive administrative support primarily to the HR and Finance teams, with additional support to other departments and staff as needed.
• Maintain confidential records and files, handling sensitive information with discretion and in accordance with organizational policies.
• Provide project and research support, including gathering information, tracking tasks, and supporting follow-through as assigned.
• Oversee the inventory, maintenance, and upkeep of organizational equipment and property, ensuring assets are functional, tracked, and properly maintained.
• Coordinate and manage building maintenance services, serving as the primary point of contact to ensure requests are addressed promptly and fully resolved.

SCHEDULE REQUIREMENTS

• This is an exempt position that requires schedule flexibility, including availability during early mornings (as early as 7:00 a.m.) and evenings (after 5:00 p.m.), as needed to support Board and organization-related meetings and events.

QUALIFICATIONS

• Maintains a polished, professional appearance in demeanor and dress, appropriate for a Board- and executive-facing role.
• Demonstrates a friendly, personable, and service-oriented approach, with a strong commitment to internal and external customer service.
• Exhibits sound judgment, discretion, and integrity in handling confidential and sensitive information.
• Builds trust and works collaboratively with staff across departments to support shared goals and achieve results.
• Possesses advanced administrative and technical skills paired with a proactive, solution-oriented mindset.
• Brings a broad range of experience and comfort managing complex situations, with the initiative, judgment, and cultural awareness needed to uphold and represent JewishColumbus’ values and organizational culture.

PREFERRED EXPERIENCE

• 5+ years of progressively responsible administrative or executive administrative experience, supporting senior leaders, cross-functional teams, or governance bodies in a professional office environment.
• Demonstrated ability to work effectively as part of a team, balancing multiple priorities and collaborating across departments.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and Planner, with the ability to produce accurate, professional-quality documents and reports.
• Strong experience creating forms and fillable PDFs using Adobe Acrobat, including formatting, version control, and usability considerations.
• Working knowledge of Zoom, and familiarity with Salesforce and Foundant (or similar CRM and grants-management systems) preferred.

KEY COMPETENCIES

• Attention to Detail: Ensures accuracy in meeting minutes, reports, and documentation.
• Adaptability: Comfortable working with shifting priorities and schedules, including early mornings and evenings.
• Professionalism: Maintains confidentiality and demonstrates discretion in all interactions.
• Communication Skills: Clear and effective verbal and written communication with internal and external stakeholders.
• Problem-Solving: Ability to anticipate needs and resolve scheduling or reporting challenges proactively.
• Collaboration: Works effectively across all departments, teams, and with executive leadership.

PHYSICAL REQUIREMENTS

• Frequent walking, bending, standing, and rearranging light furniture such as tables and chairs.
• Prolonged periods of sitting at a desk.
• Must be able to lift to 25 pounds at times.

APPLY

Please submit your resume on LinkedIn or email to

JewishColumbus is an equal opportunity employer that celebrates and welcomes people of all identities and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or other applicable legally protected characteristics.

FRAME is a modern fashion brand celebrated for its refined aesthetic and effortless approach to everyday dressing. Since its founding in 2012, FRAME has become synonymous with contemporary luxury rooted in quality craftsmanship and cultural relevance.

Bridging California’s ease and Parisian sophistication, FRAME draws inspiration from the worlds of fashion, art, design, and lifestyle creating collections that capture a timeless yet modern sensibility. Beyond fashion, the world of FRAME continues to expand through meaningful cultural collaborations from hotels to auction houses, establishing the brand as a destination where style, creativity, and culture intersect.

Today, FRAME is recognized globally for its ready-to-wear, denim, and accessories, with more than 20 stores across North America, Europe, and Asia, and distribution through leading department stores and boutiques worldwide.

Role Overview:

The senior production coordinator will serve a critical role in organizing, coordinating, and processing seasonal information to vendors and management through the production process. This role will be responsible for daily communication between internal departments as well as international and domestic partners. An ideal candidate will be self-motivated, detail-oriented, have strong problem-solving skills, knowledgeable in knit and woven categories and be able to work in a fast-paced environment while maintaining positive working relationships with all departments. The senior production coordinator will also assist in monitoring workflow to vendors and finished goods delivery tracking. This position will report to the Sr. Production Manager.

Responsibilities:

• Develop and maintain strong relationships with overseas and domestic factories.
• Track and approve bulk raw material submissions from vendor and suppliers.
• Reconciles any bulk rejections with cross functional teams and Sr production manager in a timely manner.
• Place blanket trim orders with core trim supplier on seasonal basis to avoid MOQs.
• WIP report maintenance. Establish and manage clear tracking on all bulk shipments to ensure on time delivery.
• Understand and communicate any potential production issues with vendors and internal teams
• Collaborate with logistics director and freight forwarders for bulk shipment tracking.
• Create, revise, and maintain production orders and monitor transmission to all vendors at each stages of buy pass.
• Independently manages all recut, reorders, and chase programs passed by planning and merchant teams.
• Reviews and reconcile any shipment overage / shortage from vendor to avoid unwanted inventory.
• Weekly meeting with tech team to monitor, track, prioritize outstanding fits and ensures fits are approved ontime to maintain garment delivery.
• Collaborates with tech team to identify and raise quality and fit issues with factories.
• Reconciles any rejections and fit issues with Sr production manager.
• Maintain and update master liability report on a seasonal basis.
• Hold liability meeting quarterly with cross functional team.
• Maintain and update core fabric positioning report for all RTW categories.
• Develop and maintain strong cross functional relationships with product teams regards to changes, discrepancies, approvals, etc.
• Track and reconciles non-compliance/claims chargebacks with vendors, where appropriate.
• Identify and executes garment testing needs with factories each season.Reconciles any bulk testing failures with Sr. production manager.

Skills and Requirements

• Superior organizational skills and excellent communication skills; team oriented.
• Ability to multi-task and meet deadlines; highly detail oriented and meticulous.
• Flexible, organized, detail oriented team player. A go getter hands-on attitude encouraged.
• Knowledge of garment manufacturing, including construction, fabrication, trim and print techniques.
• 5-6 years experience in apparel production and sourcing; relevant experience in category.
• Proficient in Microsoft Office, Adobe products, and PC computers. Proficiency in blue cherry ERP and PLM is plus (not mandatory)
• Knowledge in Excel is a MUST.
• This role requires the ability to sit or stand for extended periods, use a computer and standard office equipment, and occasionally lift or move items up to 25 pounds.

Our for-profit education client is building an overflow studio team to support their internal creative and marketing team. We are looking for TWO Sr. Project Coordinators to support the various marketing campaigns, including trafficking creative deliverables. 

Must be in either EST or CST. 

Position #1: This position is up to 20-30 hours a week and fully remote through the end of 2026 with the potential to extend.

Position #2: This position is up to 20 hour a week and fully remote for 3-4 months with the potential to extend.

PLEASE SPECIFY WHICH POSITION YOU ARE INTERESTED IN OR IF YOU ARE COMFORTABLE WITH EITHER. 

The ideal candidate has a background in marketing and has a strong understanding of the timelines and deliverables needed to create and execute omnichannel marketing campaigns.

You MUST have your own workstation/equipment.

The Sr. Project Coordinator will: 

• Manage project timelines, schedules, and deliverables - ensure deadlines are met and escalate roadblocks/approvals as needed
• Review tickets submitted through the client's project management software and forwarded to the appropriate person
• Review project briefs and deliverables list to confirm necessary details are provided before kickoff meeting
• Schedule team meetings, prepare agendas, distribute notes and next steps
  Traffic creative deliverables for approvals 
• Ensure compliance of brand guidelines and legal requirements are met for deliverables
• Assist with the development of project schedules and ensure schedules are input into the project management tool 
• Assist the program manager with resource alignment 
• Manage the delivery of assets and client revisions to ensure deadlines are met
  Handle data entry and admin duties for the marketing and creative department

The Sr. Project Coordinator must have: 

• Bachelor's degree in marketing, communications, etc
• A minimum of 4 years of experience assisting with the coordination of various projects
• Experience working with a robust project management tool i.e. RoboHead, Asana, Basecamp
• Knowledge of marketing campaigns and creative collateral
• Certification in project management is a plus

This position is with Creative360 (C360), Creative Circle's managed services division. C360 builds and manages creative and marketing project teams and dedicated studios on behalf of our clients. A C360 Engagement Lead will oversee the scope, deliverables, reporting, and operations support, so you can focus on the things you do best!

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data.

Benefits

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Position : Sr Shipping Coordinator or Shipping Coordinator/ Administrative Support

Industry: Japanese Food-related Corporation

Location: Dallas/Plano, TX area

Salary: $24-28 (DOE)

Status : Full-Time / Non-Exempt

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Supervisory (for Sr. Shipping coordinator only)

•Responsible for training, monitoring and directing of all subordinate employees.

•Identifies opportunities for operational and process improvements and recommends practical enhancements to management; supports the implementation of approved improvements.

Logistics/Shipping Coordination

•Collaborate with Sales team to integrate logistics with business processes such as customer sales, order management and/or shipping.

•Reviews and verifies purchase orders prior to making shipping arrangement; receives and processes orders.

•Contacts freight companies to coordinates and receives updates on the delivery status; contacts customers for any issues arise regarding the delivery.

•Gathers shipping related information and prepares necessary documents.

•Responsible to find less expensive and more effective transportation/logistics service by analyzing transportation rates, negotiating the rates and services with vendor.

Accounting/Admin Support

•Responsible for preparing and issuing invoices to the customers.

•Sorts out logistic related invoices as well as shipping related document and files them in a designated folder.

•Support month-end closing–related processes by coordinating documentation and information as requested by the Back Office team.

•Supports Administrative tasks when requested by the Office Manager; discuss with the Office Manager in regard to which Administrative tasks to support.

QUALIFICATIONS

B.A. from four-year university; or equivalent combination of education and experience.

Logistics related work for a few years preferred

The Sr. Office Coordinator provides administrative and financial operational support to the Financial Aid Office and the Finance Office. This role serves as the first point of contact for students, families, faculty, and staff, ensuring excellent customer service, efficient workflow, and accurate recordkeeping. The Sr. Office Coordinator helps coordinate daily office activities, assists with financial aid and finance processes, and supports compliance with institutional, state, and federal regulations. This is an in-person position with some remote work available. The Sr. Office Coordinator will report to the Financial Aid Director and is a non-exempt position.

This position will support both departments and requires knowledge and experience in financial operations.

Primary Responsibilities:

• Provide general information about financial aid application processes, deadlines, tuition payments, and account balances.
• Answer students’ questions regarding Federal and private loans, scholarships, and account activity.
• Assist students (gathering, copying, and scanning documentation) pursuing employment through the Federal or Institutional work study programs. Ensure processes follow FERPA, Title IV, and Southwestern’s financial policies.
• Support financial aid counselors by preparing files, running reports, and monitoring student communication.
• Work with both the Financial Aid and Finance Offices in preparing monthly reconciliations for payroll reporting relating to the federal and institutional work-study programs.
• Assist both the Financial Aid and Finance Offices in the annual year-end financial and federal funds audit by preparing various audit analyses requested by external auditors.
• Assist both the Financial Aid and Finance Offices in monitoring the student Perkins loan portfolio.
• Work with the Financial Aid and Finance Offices in documenting business procedures within Nintex.
• Assist both the Financial Aid and Finance Offices in keeping current with Southwestern’s document retention policy.
• Work with the Finance Office in reconciling the credit card transactions for all student organizations and other offices. Process deposits, reconcile transactions, and maintain accurate records in compliance with Southwestern’s policies.

Minimum Job Requirements:

• Bachelor's Degree
• At least three years’ experience in an administrative role

Knowledge, Skills, and Abilities Required:

• Strong attention to detail and mathematical ability.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and collaboratively
• Excellent customer service and problem-solving skills.
• Capable of managing multiple task and deadlines.
• Ability to interpret financial data, assess eligibility, and resolve discrepancies.
• Familiarity with financial aid software preferred, but not required.

Salary: $25.00/HR.

To Apply: Send a cover letter and resume to

Southwestern Law School prohibits discrimination and harassment on the basis of race (including hairstyle and hair texture), ethnicity, color, religion, creed, ancestry, national origin, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, parental status, marital status, age (40 and over), disability (mental and physical), medical condition, citizenship status, military service, veteran status, genetic information, or any other classification protected by law in matters of admissions, employment, housing, or services, or in the educational programs or activities Southwestern operates. Please direct all inquiries regarding Southwestern’s nondiscrimination policies to:

General Counsel

3050 Wilshire Boulevard

Los Angeles, CA 90010

(213) 738–6626

Sr. Materials Coordinator

Position Description:

This Senior Materials Coordinator will support the construction organization by managing the receipt, handling, and coordination of all materials flowing into the Warehouse. This includes capital and expense project materials such as piping, valves, vessels, and other critical equipment required to safely and efficiently operate the plant. The role operates very independently, serving as the primary onsite coordinator for vendors, internal warehouses, and contractors receiving material.

Schedule:

Shift: 4x10s (Monday-Thursday)

Typical hours: ~5:30 AM - 4:00 PM (flexible between 5:30-6:30 AM start)

Day to Day Responsibilities

• Receive and coordinate delivery of construction materials (piping, valves, vessels, equipment, etc.).
• Communicate with vendors and the larger client warehouse 2 miles away regarding incoming material.
• Manage safe offloading and staging of materials.
• Maintain documentation and good sreceiving records.
• Use SAP and Excel-based tools for receiving, logging, and tracking materials.
• Schedule and interact with contractors arriving to pick up materials.
• Prioritize daily tasks independently with minimal supervision.
• Operate a forklift (Client will provide certification after hire).
• Serve as the primary liaison to construction managers and other project stakeholders.

Primary Internal/External Contacts

• Construction manager assigned to Warehouse
• Vendors delivering materials
• Main warehouse operations team
• Construction managers, engineers, project managers
• Contractors picking up materials

Must Have Skills & Qualifications

• Strong materials coordination or warehouse experience (industrial experience preferred).
• Experience managing high volume material flow, especially during turnarounds.
• Proficiency with Microsoft Suite (Excel required).
• Comfortable with documentation and goods receipt processes.
• Experience with SAP strongly preferred.
• Professional communication skills; ability to interface with leaders, contractors, and stakeholders.
• Ability to work independently in a leadership capacity when interacting with contractors.
• Ability to follow direction from project/engineering leadership when required.
• Forklift operation ability (or willingness to become certified).

Soft Skills Needed

• Professional demeanor
• Strong communication and interpersonal skills
• Responsible and dependable
• Ability to lead and also follow depending on the situation
• Ability to handle a fast paced, high traffic environment

Gilmore Construction Corporation is seeking a Senior Marketing Coordinator to join our growing team.

This role plays a hands-on part in producing proposals, interviews, and marketing materials for complex commercial, aviation, healthcare, and public-sector construction projects. If you thrive in proposal-driven environments and enjoy owning deliverables from kickoff through submission, we want to hear from you.

You’ll partner closely with Gilmore’s Strategic Marketing Lead—a former Gilmore employee and industry consultant with 15+ years of construction marketing and proposal experience—to translate pursuit strategy into high-quality, compliant submissions. The Senior Marketing Coordinator leads day-to-day proposal execution, bringing sound judgment, attention to detail, and strong technical marketing skills to every pursuit.

This role is ideal for an experienced AEC marketing professional who values ownership, collaboration with leadership, and the responsibility of authentically representing a small, disadvantaged, and minority-owned business.

• Lead proposal schedules, compliance, and deliverables
• Write, edit, and coordinate proposal narratives, resumes, and project descriptions
• Collaborate with executive leadership and project teams to capture Gilmore’s voice and experience
• Maintain marketing templates, databases, and content libraries
• Support brand standards across proposals, presentations, and marketing collateral
• Assist with website content, social media, awards, and special projects

• 5+ years of marketing/proposal experience (AEC strongly preferred)
• Proven ability to lead proposals and manage overlapping deadlines
• Exceptional writing, editing, and proofreading skills
• Proficiency in Adobe InDesign and Microsoft Office 365
• Comfort working directly with executive leadership
• Collaborative, proactive, and detail-driven mindset

• People-first, inclusive, mission-driven culture
• Meaningful projects across Colorado
• Strong leadership support and opportunities for growth
• Competitive compensation and benefits
• A company committed to community impact, equity, and long-term partnerships

Apply:

Careers:

COMPANY: Bombshell Sportswear 

ROLE: Sr. Ecommerce Coordinator 

REPORTS TO: Director of Ecommerce 

Position Summary:

We are hiring a full time Sr. Ecommerce Coordinator who will assist the Director of Ecommerce in day to day operations of the website. Your role will include; catalog management, website maintenance, and general reporting. You must have apparel experience and a knowledge of Shopify. You will be working with a highly experienced and awesome team in a fast paced environment who will challenge and inspire you to be your best. This role also requires experience working remotely and comfortable working with a smaller team.

Key Responsibilities: 

• Will be responsible for maintaining site catalogs, collections, and basic backend functions for product launches and overall product lifecycles. 
• Write long form product descriptions for website and META ads.
• Will assist the Director of Ecommerce and Marketing team to execute successful campaigns by streamlining communication, organizing timelines, and ensuring deliverables are handed off completed and on time. 
• Will be essential in maintaining and updating content across site and mobile app - refreshing content on a regular basis.
• This role will require you to deliver basic weekly, monthly, quarterly, and yearly ecommerce reports. Some ad-hoc operations and marketing reports will also be required.
• Assist the Director of Ecommerce and Director of Operations to ensure inventory levels align with marketing and merchandising strategies.
• Collaborate with design and production teams on the delivery of correct product information for frontend customer visibility.
• Identify key areas of opportunity for website and mobile app user experiences.
• Regularly QA the website and mobile app for inconsistencies, error messages, and broken links, et al. 
• Will help manage Bombshell Sportswear’s omni-channel presence in 3rd party market places. META + TikTok Shop catalog management is a plus!

Qualifications

• Bachelor’s degree preferred
• 3+ years of Shopify experience is a MUST, Shopify Plus preferred
• 2+ years of Klaviyo experience or other CRM platform 
• Knowledge of Shopify and Google Suite reporting
• General understanding of loyalty programs; i.e. Yotpo, Loyalty Lion, Rivo
• Strong attention to detail
• Excellent communication skills (written and verbal)
• Must be extremely organized

Required Skills

• Shopify and/or Shopify Plus (no exceptions)
• Must be available every Friday morning for launches 
• Copywriting skills for product descriptions and other occasional marketing needs
• Analytical reporting skills - Excel and/or Google Sheets knowledge is a must
• Must work well both autonomously and collaboratively
• Deadline-driven and strong time management skills
• A strong sense of urgency and ability to react quickly to pivot in fast paced environment
• Ability to work under pressure in an environment of constant change
• Ability to work with minimal supervision
• Strives to help and support the team wherever it is needed, seeking to fill the gap
• Takes ownership and initiative to drive projects through completion
• Graphic design experience is a plus; Photoshop, Figma, Illustrator, or InDesign

Ideal candidate

Our ideal candidate will have a dedicated understanding of the brand’s vision, marketing, and ecommerce business goals. Copywriting is required in this role - let your creative flag fly! This position is for someone with a sharp eye for detail and great organizational skills. The qualified candidate must be able to multitask, stay organized, be adaptable, and possess a sense of urgency in an ever changing industry. The success of this role will rely on your eagerness to learn, attention to detail, accountability, reliability, ability to ask questions, and the willingness to take initiative. This role offers the opportunity for growth within the company, therefore meeting the above requirements is a MUST!

Benefits & Perks

• Paid Holidays
• Personal Time Off
• Sick days
• Insurance (Medical, dental, vision)
• 401K. Eligible after 1st year
• Associate discount off merchandise online
• Opportunities for professional development and advancement
• Pay range is 80k-90k depending on experience