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[Bilingual Japanese and English] Office Manager & Events Coordinator (with Executive Support)

Torrance, CA | Full-time |

Kanzen Meal, a subsidiary of Nissin Foods, is a pioneer in the complete nutrition meal category. We are redefining the future of food with our innovative, nutritionally complete meals designed for modern lifestyles.

About the Role

We're growing fast and looking for a high‐energy, hyper-organized Office Manager & Events Coordinator to keep our team running smoothly and our CEO operating at full speed. This is not a traditional EA role — it's bigger, broader, and perfect for someone who thrives in a fast-paced startup environment where no two days look the same.

You'll be the heartbeat of the office: keeping operations tight, planning amazing events, supporting cross‐functional projects, and partnering directly with the CEO and Leadership Team. If you love creating order, running point on a million moving pieces, and bringing people together, you'll absolutely shine here.

Fluency in Japanese and English — and the ability to navigate both cultures with confidence — is essential.

What You'll Do

Executive Support (20%)

• Own complex calendars and scheduling for the CEO and Leadership Team like a pro.

• Keep communication flowing — emails, calls, follow‐ups, all handled with precision.

• Build polished agendas, slides, and documents that make the team look great.

• Coordinate travel (domestic + international) and ensure every detail is dialed in.

• Be a trusted liaison for stakeholders across the U.S. and Japan team.

• Join key meetings conducted in Japanese and support with real‐time interpretation in English, and at times, vice versa.

• Translate documents and communication effortlessly between Japanese and English.

Office Operations & Culture (25%)

• Create a workspace people love to work in — organized, well‐stocked, and running smoothly.

• Manage vendors, equipment, supplies, and office systems like an owner.

• Welcome new hires and guests with seamless onboarding and thoughtful hospitality.

• Take the lead on office rhythms: meal orders, refreshments, inventory, and workspace organization.

• Curate memorable team gatherings, welcome gifts, holiday gifts, and appreciation items.

Events & Special Projects (30%)

• Plan and execute consumer and trade events, and meetings.

• Drive logistics for Japan HQ visits and high-stakes leadership presentations.

• Coordinate venues, catering, materials, schedules — all the details that make events smooth and polished.

• Jump into cross-functional special projects and help push big initiatives forward.

Business Support & Cross‐Team Coordination (25%)

• Keep a pulse on consumer feedback and route issues toward fast resolution.

• Support creation of presentations, marketing materials, and communication assets.

• Work with external partners, agencies, and vendors to execute high-impact initiatives, including sending samples, meeting follow-ups, and any additional activity that will add value to the relationship.

What You Bring

• A Bachelor's degree.

• Fluency in Japanese and English (written + verbal).

• 2–5 years in roles like office manager, EA, events coordinator, marketing support, or operations.

• A love for organization, problem solving, checklists, and keeping chaos under control.

• Excellent communication skills and a confident, polished presence.

• Ability to shift gears quickly and stay cool under pressure.

• Tech‐savvy, especially in Microsoft 365 and modern communication tools.

• A startup mindset: resourceful, proactive, and excited to build as we scale.

Why You'll Love It Here

• You'll play a central role in shaping our culture and operations.

• Your work will touch nearly every corner of the company; a rare opportunity to fully engage with and take part in multiple critical points of business growth.

• You'll have huge variety, fast learning, and real ownership.

• You'll collaborate directly with leadership and make an immediate impact.

• You'll help build something exciting as the company grows.

Firm Ranking: AmLaw100 Firm

Location: West Palm Beach, FL

Position: Legal Assistant, Trust & Estates

Support Model: 3 Attorneys to 1 Legal Assistant

Target Salary: $70,000 - $90,000

Work Week: 8:30am – 5pm (37.5 hour work week)

Onsite Logistics: 3 days a week onsite

Hiring Manager: Office Administrator

Responsibilities:

• Independently perform full range of administrative support for numerous timekeepers
• Responsible for managing client communication, including answering phone calls and emails to effectively schedule appointments by understanding client needs and availability while coordinating with internal timekeepers to ensure efficient booking and calendar management, while providing excellent customer service.
• Schedule and arrange client document execution meetings including service as a witness and/or Notary Public, ensure appropriate attendee availability, prepare documents, and confirm original documents properly executed and documents are handled in accordance with department protocols
• Remind timekeepers of deadlines and anticipate their needs to allow them to focus on client/firm related matters
• Type, edit, format and proofread a variety of moderate to complex documents and assist with assembly of documents in preparation of client documents for execution or electronic filing with courts and agencies.
• File management and organization (both digital and paper). Establish and maintain client, departmental and administrative files and workspaces using established protocols for online client records management and document naming conventions.
• Understand client billing, edit billing narratives according to firm time entry standards, and ability to run or obtain financial data and reports. Expense tracking and reimbursement submissions and monitoring of disbursement payouts in time-sensitive matters)
• Manage administrative aspects of client/matter intake: obtain/enter required information into the New Business Intake (NBI) system, draft, finalize, and send engagement letter to clients, communicate client billing standards and rates to appropriate individuals, and overall management of client files.

Qualifications/Requirements:

• Minimum two to four years of Trusts and Estates legal administrative experience strongly preferred
• Experience in handling a wide range of administrative tasks
• Experience making travel arrangements
• Ability to support multiple timekeepers in a fast paced, changing environment
• Ability to effectively manage conflicting priorities
• Excellent verbal, written, organization, analytical and interpersonal skills
• Outstanding client service and decision-making skills
• Ability to produce accurate draft documents from a variety of rough sources that are handwritten or 'pieced' together or from oral instructions
• Familiarity with procedures of courts and regulatory agencies
• Ability to work independently, with minimum supervision while also contributing to a team
• Demonstrate a high degree of professionalism, confidentiality, discretion, and decorum
• Responsiveness to timekeeper/client needs and follow-up where appropriate
• Good understanding of basic business relationships and client confidentiality principles
• Proficient in the use of Microsoft Office (Word, Outlook, Excel and PowerPoint), FileSite/iManage (or similar virtual workspace software), InTapp, CMS, PDF scanning, HotDocs, Kofax PDF, Change-Pro, Metadact, Innova, Chrome River, Preview Biller, Internet searches, Rendezvous, Electronic Court Filing Systems, and ability to learn and use advanced software applications

Certified Pharmacy Technician

Location: Daphne, AL (In-person) | Shift: 1st Shift (7:00 AM – 3:00 PM) | Pay: $20–$24/hr

Position Summary

Join a respected pharmacy environment in Daphne, Alabama, where your certification and compounding skills are valued daily. This full-time role focuses on medication preparation, non-sterile compounding, and safe dispensing workflows within a clean, organized, and audit-ready setting.

Essential Duties & Responsibilities

• Medication Preparation: Assist the pharmacist in preparing and dispensing medications and supplies using appropriate clinical techniques.
• Compounding Support: Support non-sterile compounding activities following established procedures and supervision requirements.
• Calculations: Perform essential pharmaceutical calculations to ensure dosing and quantities are consistently accurate.
• Compliance & Safety: Strictly follow all legal, regulatory, and safety requirements to maintain pharmacy standards.
• Inventory Management: Help with ordering, receiving, checking, and storing medications and pharmacy supplies.
• Workspace Maintenance: Maintain a clean, orderly workspace and ensure all areas remain ready for potential audits.
• Team Support: Complete additional duties as assigned by the manager or Pharmacist in Charge.

Requirements

• Licensure: Must hold a current Certified Pharmacy Technician license.
• Experience: At least 1 year of experience as a Pharmacy Technician is required.
• Compounding Skills: Hands-on experience with non-sterile compounding is required (sterile compounding experience is not necessary).
• Mathematical Proficiency: Ability to perform basic pharmaceutical calculations accurately.
• Location: Must be able to work on-site in Daphne, AL.

Compensation & Benefits

• Pay Range: $20–$24 per hour, depending on your level of experience.
• Job Type: Full-time.
• Health Benefits: Comprehensive health, dental, and vision insurance.
• Time Off: Paid time off (PTO) included.

Company Description

Machaon Diagnostics is a clinical reference laboratory and contract research organization (CRO) that focuses on diagnosing, treating, and monitoring hemostatic and thrombotic conditions, complement-mediated disorders, and rare genetic diseases. Our mission is to save more lives with lab tests. Originating from a collaboration of four laboratory scientists, the team now includes clinicians, scientists, consultants, and technologists with over 400+ years of collective expertise. We provide esoteric and routine testing services to a broad clientele, including community hospitals, university medical centers, clinics, commercial laboratories, and research facilities, as well as biotechnology, pharmaceutical, and medical device companies. Our primary goal is to deliver high-quality testing with industry-leading speed.

Role Description

• This is a full-time, on-site role located in Berkeley, CA. The IT Associate will Install, maintain and configure hardware and software systems according to company policies. Troubleshoot and repair network, hardware and software components. Perform routine maintenance and inspection of network and server systems. Administer and maintain Google Workspace and other company related software programs as assigned.

• Manage and maintain server hardware, storage solutions, and network equipment (routers, switches, firewalls).
• Manage user lifecycle processes, including provisioning, de-provisioning, and access control.
• Support and secure endpoints across macOS and Windows environments.
• Support processes and systems for asset inventory and management for hardware, software, and subscription services
• Support the onboarding process of new employees to include system setup, adding accounts to the AD infrastructure, and shipping computers and peripherals to employees
• Support IT projects to completion with direction from the Director of Laboratory Information Systems
• Supports issuing new computer hardware and the disposition of end-of-life equipment
• Supports IT requirements through direct employee and guest support for remote and on-site staff
• Perform other related duties as required and identified in goals set by the Director of Laboratory Information Systems or CEO.

    Qualifications:

• Bachelor's degree in Computer Science, Information Technology, or a related field, or equivalent practical experience.
• Minimum 3 years of experience in system administration, network administration or related field, ideally within a healthcare or similarly regulated environment.
• Demonstrated competence with Microsoft 365 / Entra ID (Azure AD), Active Directory, and MDM solutions
• Familiarity with Google Workspace
• Strong troubleshooting and problem-solving skills.
• A+/Network+/Security+ Certification is preferred

·        Demonstrate a high degree of integrity, enthusiasm, and initiative daily.

Constant adherence to HIPAA compliance and patient confidentiality requirements

Please send a cover letter and resume to the Human Resources Director

Lab Technician (Entry) – 3rd Shift

Location: Ankeny, IA

Contract Duration: 4 months

Openings: 2 positions

Pay Rate:

• Pay Rate: $20–21/hr. DOE

Shift Details

This position is on 3rd shift in the Genotyping Lab:

Monday – Friday, 1:00 a.m. – 10:00 a.m.

Position Overview

The ideal individual will support daily activities in the laboratory by leading general operations, housekeeping, orderliness, and cleanliness of the workspace.

Key Responsibilities

• Support general lab operations, including housekeeping and maintaining a clean, orderly workspace
• Receive and label incoming samples
• Maintain and receive sufficient labware inventory
• Prepare buffers and reagents
• Troubleshoot and operate equipment needed for genotyping production
• Review and archive task-related documents

Required Skills & Expectations

• Understanding and adherence to Employee Safety and Health (ESH) guidelines
• Ability to follow Standard Operating Procedures (SOPs) and workflow guidelines
• Commitment to maintaining a safe work environment
• Ability to manage multiple tasks effectively
• Comfortable working with more than one supervisor
• Ability to interface with manufacturing and research personnel

Position Overview:

Big Impact Tech (BIT) is a Small Business providing IT and business management consulting to

federal and commercial clients. We deliver mission-focused solutions in data, cloud,

cybersecurity, and program management.

Key Responsibilities:

• Manage complex scheduling: coordinate meetings, appointments, travel arrangements,

and calendars across multiple priorities.

• Prioritize and triage incoming requests, communications, and tasks to keep the CEO

focused and on track.

• Track and allocate time, expenses, and resources appropriately across business, personal,

and investment activities.

• Maintain organized digital and physical workspaces, including document categorization,

workflow systems, and file management.

• Handle incoming mail, including check deposits and coordination of equipment/setup

with IT/systems administrators.

• Run errands and manage personal logistics

• Manage personal and investment-related emails/inbox (some requiring prompt decision

making and follow-through).

Qualifications & Requirements:

• Must live in or near Haymarket, VA (or be willing to commute easily); reliable

transportation access required

• Proven track record of strong organization, attention to detail, and proactive problem

solving.

• Ability to juggle competing priorities, adapt quickly, and maintain composure in a high

volume, fast-moving environment.

• Comfortable handling a mix of professional/business and personal tasks with the highest

level of confidentiality and discretion (including sensitive financial, personal, and

investment information).

• Excellent written and verbal communication skills; able to clarify ambiguities, propose

solutions, and collaborate effectively.

• Solid proficiency with standard office tools (e.g., email/Outlook, calendars, Microsoft

Office/Google Workspace); tech-savvy and comfortable troubleshooting basic technology

issues logically.

• Own laptop required (company computers available occasionally but not dedicated).

Preferred Qualifications:

• Prior experience supporting executives with high-intensity, detail-oriented, or fast-paced

work styles (e.g., entrepreneurial founders or similar).

• Familiarity with task management tools, calendar optimization, and workflow systems.

• Strong anticipatory skills and ability to identify/resolve issues before they escalate.

• Experience with personal assistant duties, investment/financial coordination, or trading

execution (a plus but not required).

Additional Details:

If you are calm under pressure, exceptionally reliable, and passionate about enabling someone to

operate at their best, we encourage you to apply. This is a trusted, impactful position with direct

access to an innovative leader in a dynamic tech environment.

What We Offer:

• Comprehensive health, dental, and vision coverage

• PTO / flexible work environment

• The opportunity to shape recruiting processes and culture at a growing, fast-paced

company

Job Overview

We are seeking a dynamic and detail-oriented Mortgage Admin Assistant to join our team! In this vital role, you will be the backbone of our mortgage processing operations, ensuring smooth communication, accurate data management, and exceptional customer service. Your energetic approach and organizational skills will help streamline administrative tasks, support loan officers, and enhance client satisfaction. This position offers a fantastic opportunity to grow within a fast-paced financial environment while making a meaningful impact on our clients’ homeownership journeys.

Responsibilities

• Manage incoming calls using multi-line phone systems with professionalism and courtesy, providing excellent customer support and information.
• Assist with data entry and document management using Microsoft Office, Google Workspace, and QuickBooks to ensure accurate record-keeping.
• Organize and maintain client files through meticulous filing systems, both physical and digital, ensuring easy retrieval of documents.
• Support loan processing by verifying information, proofreading documents for accuracy, and preparing necessary paperwork for approval.
• Coordinate calendar management for mortgage officers, scheduling appointments, follow-ups, and meetings efficiently.
• Handle front desk duties such as greeting visitors, managing office supplies, and maintaining a welcoming environment.
• Provide clerical support including proofreading correspondence, managing email communications, and performing general office management tasks.
• Assist with bookkeeping tasks related to mortgage transactions and office expenses to ensure financial accuracy.
• Support bilingual clients by providing translation assistance when needed to facilitate clear communication.
• Maintain high standards of phone etiquette and customer service to foster positive relationships with clients and partners.

Experience

• Previous office management or administrative experience in a professional setting is highly preferred.
• Familiarity with mortgage or real estate processes is a plus but not required; training will be provided.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), QuickBooks, and data entry skills.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Experience working at a front desk or as a receptionist—dental or medical receptionist experience is beneficial—demonstrating strong phone etiquette and customer service skills.
• Bilingual abilities are highly valued to assist diverse clients seamlessly.
• Proven ability to manage time efficiently while handling clerical tasks such as proofreading, filing, and calendar management. Join us as a Mortgage Admin Assistant and become an essential part of our team dedicated to helping clients achieve their homeownership dreams! Your enthusiasm, expertise in office management tools like QuickBooks and Microsoft Office, along with your exceptional organizational skills will drive success in this rewarding role.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Director of Operations – The KN Team at SERHANT.

Location: New York, NY (In-office; 5 days/week)

Reports To: Founder

Overview

The Director of Operations helps ensure that the day-to-day operations of The KN Team run smoothly and efficiently. This role supports agents and leadership by organizing systems, improving workflows, and managing the operational side of the business. The position works closely with leadership to maintain clear processes across listings, transactions, marketing, and internal team operations.

The ideal candidate is highly organized, detail-oriented, and proactive, helping create structure so the team can stay focused on clients, deals, and continued growth.

Operational Responsibilities

• Help oversee workflows across listings, transactions, marketing, and team operations

• Maintain well-organized systems and processes that support daily team activities

• Identify workflow improvements and help implement solutions

• Assist leadership in translating priorities into clear operational tasks

• Ensure processes remain consistent as the team grows

Financial & Business Operations

• Assist with tracking operational expenses and vendor costs

• Help monitor marketing spend and budgets

• Support leadership with reporting and financial organization

• Review operational tools and platforms to ensure effectiveness

Systems & Documentation

• Help build and maintain the team’s Operations Manual and SOPs

• Document workflows for listings, transactions, and marketing

• Maintain project management systems such as Planner, Asana, or Notion

• Ensure the team follows established systems and procedures

Team Coordination

• Support operations staff including transaction and marketing roles

• Assist with onboarding and training of new team members

• Participate in team check-ins and maintain clear communication

Listing & Transaction Support

• Help oversee transaction progress from contract to closing

• Ensure listings launch smoothly and stay on schedule

• Support documentation, compliance, and organization of deals

Marketing Coordination

• Support the operational side of listing marketing and digital content

• Coordinate with marketing staff to maintain consistent branding

• Help organize marketing campaigns and listing launches

Communication & Tools

• Use iMessage for day-to-day internal communication

• Utilize Google Workspace and CRM systems to manage workflows

• Maintain organization across project management platforms

Work Hours

Standard work hours are in-office during the business week. However, this role should maintain availability outside traditional business hours when needed, as real estate transactions often require responsiveness during evenings and weekends.

Experience & Qualifications

• 2+ years of experience in operations, business coordination, or team support

• Strong organizational and communication skills

• Comfortable managing systems and multiple workflows

• Experience with Google Workspace, CRM tools, or project management platforms

• Real estate experience helpful

• NYC-based and comfortable working in-office