Legal Software Examples Jobs in Usa

Summary

The Legal Administrative Assistant (‘LAA’) provides high-level administrative and secretarial support to lawyers, paralegals, and administrators in various practice groups. The LAA may also provide billable and non-billable legal support as determined by the attorneys. This position requires a person who has strong communication, organizational and time management skills with the ability to work with a team and independently.

Job Duties

The following are essential job duties and responsibilities of the Legal Administrative Assistant.This list is not exhaustive, and other duties may be assigned as necessary.

• Provides word processing and document production services. Utilize office services support as appropriate.
• Drafts correspondence, having knowledge of common documents for applicable departments.For example, in litigation; pleadings, complaints, subpoenas, interrogatories, deposition notices, pretrial orders.
• Proofreads all documents produced for correct formatting, spelling, and grammar, and ensures that all attachments, exhibits, or enclosures are intact.
• Prepares documents for mailing with special attention given to completeness of enclosures, etc.
• Files court documents electronically.
• Handles time entry and client billing, including electronic billing. Manages the process to ensure timely completion.
• Understands requirements of the New Business Intake (NBI) software and completes process accurately and promptly, interfacing with billing attorney as necessary.
• Ability to extract appropriate billing information as requested.
• Organizes files and databases; maintain documents, both paper and electronic. Understands procedures to make files inactive and to recall inactive files.
• Attends to calendars and meeting management as required, ensuring all arrangements are complete, including any travel arrangements.
• Processes reimbursement requests.
• Dockets case/matter deadlines. Keeps attorneys apprised of deadlines.
• Tracks attorneys’ CLEs.
• Provides back‑up assistance to other administrative assistants and staff members as required.
• Notarizes documents as requested.

Requirements

Experience: 3-5 years of administrative experience in a law firm or legal services industry.

Knowledge/Skills and Abilities:

• Advanced proficiency with Microsoft Office Suite; WORD, Excel, PowerPoint; familiar with current version of software. Ability to execute advanced formatting; table of contents, table of authority.
• Knowledge of legal software and processes; time & billing, expense, scanning, PDF, etc.
• Excellent knowledge of grammar, spelling and punctuation.
• Legal writing skills, knowledge of legal terminology.
• Knowledge of office equipment such as multi-function devices, telephones, facsimiles, etc.
• Strong oral and written communication skills.
• Strong customer service orientation.

Essential Physical Demands

• Ability to sit for extended period of time and use a keyboard and other office machinery.

The target base pay range for this role in New York is $60,000-$75,000 and is dependent on experience and other relevant factors, including geography.

Prominent regional law firm is seeking a strong Litigation Legal Assistant to join their Sacramento branch office. The ideal candidate will have substantial civil litigation experience, be familiar with e-filing in state/federal courts, calendaring, editing legal documents, and various administrative support duties. If you are a strong Legal Assistant looking for a new opportunity with a respected firm that fosters continued professional growth, please apply for consideration!

Responsibilities:

• Editing and finalizing litigation documents

• Calendaring court dates/deadlines

• Filing with State and Federal courts (including e-filing)

• General administrative duties, such as answering phones, expense reports, timekeeping, and managing the attorney's schedules

Qualifications:

*Must have at least 3-5+ years of civil litigation experience in a law firm

*Must have knowledge of court filing requirements, including experience with e-filing in state/federal courts

Strong software skills and knowledge, Microsoft Office, legal software, etc.

Excellent communication skills to communicate with attorneys, staff, and clients

Premier national law firm is seeking a strong Litigation Legal Assistant to join their growing Los Angeles office. The ideal candidate will have substantial civil litigation experience, be familiar with e-filing in state/federal courts, calendaring, and various legal administrative support duties. If you are a strong Legal Secretary/Assistant with solid litigation experience, and are looking for a new opportunity with an industry leader that fosters continued growth, please apply for prompt and professional consideration!

Responsibilities:

• Editing and finalizing litigation documents

• Calendaring court dates/deadlines

• Filing with State and Federal courts (including e-filing)

• General administrative duties, such as answering phones, expense reports, timekeeping, and managing the attorney's schedules

Qualifications:

*Must have at least 2-3+ years of civil litigation experience

*Must have knowledge of court filing requirements, including experience with e-filing in state/federal courts

Strong software skills and knowledge, (MS Word, Outlook), legal software, etc.

Excellent communication skills to communicate with attorneys, staff, and clients

Company Description

Jones, Gregg, Creehan & Gerace LLP has been serving clients throughout the Greater Pittsburgh Region since 1933. We provide comprehensive legal services to individuals and businesses, covering matters such as business law, estate planning, litigation, and property transactions. Our long-standing reputation and dedication to our clients' varied legal needs make us a trusted name in the legal community.

Role Description

This is a full-time, on-site role for an Estate Litigation Legal Assistant located in Pittsburgh, PA. The Legal Assistant will be responsible for formatting legal documents, providing administrative assistance, supporting attorneys in Orphans' Court litigation matters, and maintaining communications with the courts and clients. Day-to-day tasks include drafting and filing legal documents, managing schedules, coordinating with clients, and conducting relevant legal research.

Qualifications

• Familiarity with Legal Documents
• Strong Communication skills, both written and verbal
• Experience in Administrative Assistance and as a Legal Assistant
• Exceptional organizational and multitasking abilities
• Proficiency with legal software and Microsoft Office Suite
• Ability to work independently in a fast-paced environment
• Experience with Orphans' Court is a plus

Company Description

Small Firm Troy

Role Description

This is a 4 days on-site role located in Troy, MI for a Legal Assistant Paralegal. The role involves supporting a litigation attorney. The Legal Assistant Paralegal will also manage deadlines, assist with communication between clients and attorneys, billing, book keeping, paying bills and provide support during legal proceedings or filing processes.

Qualifications

• Proficiency efiling
• Timeslips
• Quickbooks
• Excellent Communication skills, both verbal and written
• Strong organizational skills and attention to detail
• Proficiency with legal software and general office technology
• Ability to manage time effectively and prioritize tasks
• Paralegal certification or relevant Associate’s/Bachelor’s degree is preferred
• Previous experience in a legal assistant or paralegal role is required

About the Company

Our firm operates in a fast-paced environment, requiring the ability to juggle multiple assignments effectively. We value initiative and a commitment to excellence, encouraging candidates to go the extra mile to support both attorneys and colleagues across all experience levels.

About the Role

We seek an adaptable professional with a blend of paralegal and administrative skills, eager to develop expertise in state and federal court litigation. The candidate will receive comprehensive training in various aspects of litigation.

Responsibilities

• Draft and finalize summonses, motions, orders, discovery requests, demand letters, affidavits, and subpoenas
• File pleadings in state, federal, and appellate courts, as well as regulatory agencies (e.g., Illinois Department of Labor, EEOC)
• Communicate with judges’ chambers, clerks, sheriffs’ offices, and process servers regarding filings and service of legal documents
• Coordinate depositions, court reporters, and conference room bookings
• Proofread legal documents, including cite-checking using Bluebook Uniform Citation
• Prepare and organize court exhibits and assist with document productions
• Track and docket incoming and outgoing pleadings
• Maintain service lists for litigation matters
• Facilitate client communication related to case matters
• Enrolling attorneys in conferences and seminars
• Manage various administrative tasks, such as lunch reservations, conference room scheduling, and event coordination
• Prepare expense reports and billing letters
• Assist with holiday gifts for clients, if needed

Qualifications

A certificate from an ABA-approved Paralegal training program is preferred but not mandatory, as it demonstrates a commitment to the profession.

Required Skills

• Strong knowledge of litigation procedures
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and other legal software
• Highly organized, detail-oriented, and reliable
• Ability to multi-task and prioritize in a fast-paced environment
• Capable of working both independently and as part of a collaborative team

Preferred Skills

Strong word processing and communication skills are essential. Ideal candidates are proactive, client-focused, and willing to suggest improvements to existing processes.

Pay range and compensation package

This job description provides a general overview of expected duties and qualifications. It is not an exhaustive list of responsibilities, nor does it constitute an employment contract. The Firm reserves the right to modify this description without prior notice.

Equal Opportunity Statement

The Firm is committed to diversity and inclusivity.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

The Corporate Legal Administrator is responsible for maintaining and administering aspects of the Law Department. Area of responsibilities include: administrative and secretarial support to a company's legal department, which includes tasks like managing calendars, drafting correspondence, preparing legal documents, contract management, and organizing case files. They also assist with legal research, coordinate meetings, handle client communication, and help prepare for trials or other proceedings, ensuring the smooth and efficient operation of the Law Department. The Corporate Legal Administrator reports to the Senior Corporate Counsel and provides primary general support to the Senior Corporate Counsel and to the other members of the Legal Department, as needed.

What You Will Be Responsible For

• Assists the Legal Team with process of preparing, reviewing, revising, and analyzing commercial contracts and other legal agreements, including NDAs, in a timely fashion while accurately reflecting the business transaction and minimizing risk.
• Liaises and coordinate with internal and external stakeholders in connection on all matters requiring corporate legal support.
• Assists in the issuance and maintenance of legal hold notices, preparation of affidavits, and assists with discovery requests and other procedural aspects of litigation matters.
• Manages document organization and supports contract management processes.
• Provides administrative assistance, as needed, including answering phones, obtaining apostilles and notarized documents and any other task as warranted.
• Active utilizer of matter management and contract management software, including some administrative functions such as scanning, field population, date monitoring, report construction-generation, etc.
• Takes on additional tasks, special projects, and other related duties and/or direction as assigned and work collaboratively with all team members at all levels in the organization.

What You Need To Be Successful In The Role

• Strong organizational skills: The ability to manage multiple tasks and deadlines is crucial.
• Attention to detail: Accuracy is vital for drafting documents and managing files.
• Excellent written and verbal communication: This includes proficiency in grammar, spelling, and transcription. Discretion and professionalism: Handling sensitive information requires a high level of discretion.
• Technical proficiency: Familiarity with legal software and standard office suites (like Microsoft Outlook) is essential.
• Legal knowledge: A basic understanding of legal procedures is beneficial.
• Collaboration: Ability to work effectively with attorneys, paralegals, and other staff.
• Associate of Arts degree (A.A.) or Associates of Science degree (A.S.) from a college or university [Bachelor of Arts degree (B.A.) or Bachelor of Science degree (B.S.) preferred]; or 3-8 years related experience and or training; or equivalent combination of education and experience.
• 3-8 years of experience at a law firm or in-house law department, in-house law department experience preferred.
• Notary public (or willingness to obtain).

The rewards of your career at AAR go far beyond just your salary:

• Competitive salary and bonus package
• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k) retirement plan with company match
• Generous paid time off program
• Professional development and career advancement opportunities

Physical Demands/Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility.
• The environmental characteristic for this position is an office setting.
• Candidates should be able to adapt to a traditional business environment.

AAR provides accommodation in accordance with applicable laws through all stages of the hiring process. If you require accommodation for any part of the application and/or hiring process, please advise Human Resources.

Compensation

The anticipated salary range for this position is $75,000 to $85,000 annually. This range reflects the base salary for candidates who meet the requirements of the role, including experience, education, and location. [In addition to base pay, this role is eligible for a bonus.] AAR offers a competitive benefits package, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan with employer match, paid time off and holiday pay, as well as opportunities for professional development and growth.

The Law Clerk will work closely with the Legal, Regulatory & Policy team on policy issues as well as on industry research matters. Some administrative support may be required. The Law Clerk will get exposure to a wide variety of legal, policy and industry issues including privacy, platform responsibility matters, e-commerce, esports, intellectual property, digital wellness, and emerging technology issues.

Law clerks are paid $23 per hour.

Responsibilities:

Conduct legal, regulatory and academic research on policy matters affecting the video game industry.

Prepare memoranda on legal topics as requested.

Prepare summaries of policy and/or industry events and reports.

Participate in external meetings with policymakers and industry stakeholders when

feasible.

Required Education and Experience:

Current enrollment as a rising 2L or 3L in an accredited law degree program

Outstanding academic credentials

Privacy law

Emerging Areas in Technology (e.g., Artificial Intelligence, Algorithms, Biometrics)

Online Platform Rights and Responsibilities (e.g., Free Speech, Content Moderation, OnlineSafety)

Esports

Digital Wellness

IP law

Work Location:

Due to the organization's hybrid schedule, interns with Monday and Friday schedules would work remotely.

Tuesday, Wednesday and Thursday hours would be completed at the ESA offices located in downtown Washington D.C.

Interns must be able to work at least half of their total weekly hours from ESA offices Tuesday through Thursday.

How To Apply:

If you are passionate about the video game industry and believe you meet the requirements, please submit a cover letter and resume to

ESA is an Equal Employment Opportunity employer.

About the ESA

Founded in 1994, the Entertainment Software Association (ESA) has served as the voice and advocate for the U.S. video game industry for more than 30 years. Its members are the innovators, creators, publishers and business leaders that are reimagining entertainment and transforming how we interact, learn, connect and play. The ESA works to expand and protect the dynamic marketplace for video games through innovative and engaging initiatives that showcase the positive impact of video games on people, culture and the economy to secure a vibrant future for the industry for decades to come. For more information, visit the ESA's website or follow the ESA on X @theESA or Instagram @theesaofficial.

Ready to Be a Legal Rockstar? We Need a Worker's Compensation Legal Assistant!

Are you a Worker's Compensation Legal Assistant who thrives on making a real difference? We're on the hunt for a sharp, empathetic, and highly organized legal assistant to join our team! If you're passionate about guiding clients and tackling complex cases, we want to talk to you.

About the Role:

This isn't just a job; it's a chance to be at the heart of helping people navigate challenging times. You will be responsible for:

• Working on the Case: you'll manage all aspects of workers' compensation cases
• Client Champion: Guiding clients through every step of their legal journey with clear communication and compassion.
• Digital Dynamo: Keeping cases perfectly organized in our electronic filing system, ensuring everything is just a click away.
• Evidence Expert: Gathering, organizing, and filing essential documents like medical records for attorney review.
• Wordsmith & Communicator: Drafting clear correspondence and legal documents, and connecting with clients, witnesses, and other professionals.
• Team Player: Providing invaluable administrative support, from summarizing medical records to drafting important case-specific documents.

What You Bring to the Table:

• At least 2 years of Legal Assistant experience in a law firm. In this role you will be working on workers' compensation, personal injury, to accident cases.
• Proficient with Microsoft Office, Windows, and case management software.
• Excellent communication, organizational prowess, and a keen eye for detail.

Ready to elevate your paralegal career?

Apply Now!

Send us your resume – it will be held in strict confidence. Qualified candidates will be contacted for the next steps.

Legal Sales Consultant (B2B) - 1099 Field

Location: Los Angeles / Greater LA (Field-Based)

Compensation: $5,000/month + $2,000 commission per contract closed

About the Company

Legal Soft provides trained virtual legal staff and operational growth solutions to law firms

across the United States. Over the past 6+ years, we have supported more than 1,000 law firms

nationwide across multiple practice areas. Our goal is to help attorneys increase revenue while

reducing overhead and staffing challenges.

Role Overview

We are seeking Field Sales Representatives to conduct in-person outreach to law firms

throughout the Los Angeles area. This is a high-activity, relationship-driven role where you

will visit law offices, introduce Legal Soft’s services, and schedule consultations with attorneys

and decision makers.

This role is 1099 contractor-based, offering a guaranteed monthly draw of $5,000 plus

$2,000 in commission per contract closed, giving you uncapped earning potential.

This role is ideal for individuals who thrive in face-to-face sales environments, enjoy working

independently, and want a flexible, high-income opportunity.

Key Responsibilities

• Visit law firms and legal office buildings to introduce Legal Soft’s services
• Build relationships with attorneys, office managers, and legal staff
• Educate firms about the benefits of virtual legal staffing
• Generate and schedule qualified consultations/demos for the sales team
• Track outreach activity and leads in CRM
• Maintain a consistent daily schedule of in-person prospecting
• Represent the Legal Soft brand professionally in the field
• Collaborate with the internal sales team to convert meetings into clients

Qualifications

Preferred:

• 1+ year of sales, field sales, or customer-facing experience
• Strong communication and interpersonal skills
• Comfortable with door-to-door B2B outreach
• Self-motivated and able to work independently
• Highly organized and goal-oriented

Bonus Points:

• Experience selling to law firms or professional services
• Experience in B2B sales, staffing, or SaaS
• Familiarity with the legal industry

Compensation & Benefits

• $5,000/month guaranteed draw (1099 contractor)
• Up to $2,000 commission per contract closed
• High earning potential with uncapped commissions
• Flexible schedule with autonomy in the field
• Opportunity for career growth within a rapidly growing company
• Training and ongoing sales support

Why Join Legal Soft

• Work with a fast-growing company serving law firms nationwide
• High earning potential with guaranteed draw + commission
• Build valuable experience in B2B field sales
• Opportunity to grow into senior sales roles

How to Apply

If you’re someone who enjoys meeting new people, working in the field, and generating

business opportunities, we’d love to hear from you.

Apply today and join a team that is helping law firms across the country scale and succeed.

is working with a top tech company in Cupertino, CA to hire a hybrid Legal Specialist (Privacy and Law Enforcement Compliance). Your primary responsibility will be to process and respond to requests for assistance on emergencies. You will also be responsible for processing and responding to requests, subpoenas, court orders and search warrants received from law enforcement agencies seeking access to customer information. This role requires someone to be on-site in Cupertino Tuesdays, Wednesdays, and Thursdays.

Role Details:

• Anticipated Start Date: Immediately
• Schedule: 40 hours per week
• Duration: 9 months, strong potential to extend
• Pay Rate: $35/hr - $40/hr ($70k - $80k annualized)
• Benefits: Medical, Vision and Dental insurance (all 99% covered)
• Location: Cupertino, CA - Hybrid (in office Tuesday, Wednesday, and Thursday)

Job Responsibilities:

• Reviewing, scrutinizing and responding to requests received from law enforcement agencies for customer information within established procedures.
• Reviewing and responding to large volume of time-sensitive standard requests received from law enforcement agencies for customer information which are handled in strict accordance with applicable law, our terms of service, and our law enforcement guidelines, and determining when to escalate non-standard requests.
• Researching relevant internal systems and retrieving appropriate information to include in legal process.

Key Personal Skills

• Strong understanding and handling of sensitive information and privacy protection.
• Ability to analyze and process emergency and legal process documents and requests within departmental operating procedures.
• Strong technical proficiency with ability to work effectively across multiple applications and databases and observe high levels of data accuracy and attention to detail in daily work management.
• Investigatory process experience, able to work independently with impeccable judgment.
• Good analysis and decision-making capability with ability to reliably recognize non-standard and emergency requests and escalate accordingly.
• Strong interpersonal and clear communication skills with ability to take the necessary initiative to resolve request-conflict issues.
• Prior experience responding to legal requests from law enforcement agencies and consumers preferred.
• Strong work ethic and exceptional partnering skills.

Preferred Qualifications:

• Experience at a tech company (tech savvy individual)
• Preferred candidate would have a litigation background either as a junior paralegal / paralegal, or a legal secretary.

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is committed to the principle of equal opportunity. All employment decisions are made without regard to race, color, gender, gender identity, gender expression, sexual orientation, religion (including religious dress and grooming practices), creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), marital status, age, national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status or any other basis protected by the laws or regulations in the locations where we operate.

About the Position:

Our client, a full-service investment bank, is seeking a senior-level capital markets attorney to support the legal team (in Chicago, IL or remote). This role will involve running complex transactions in a thriving, high-growth environment.

Highlights:

• Senior, hands-on role covering structured finance and securitizations

• Strong growth potential

• Startup energy with institutional stability

• Highly collaborative culture

• Remote optional position

• Unlimited PTO

Responsibilities:

• Serve as primary attorney for capital markets transactions, including ABS, CMBS, CLO, and other securitizations

• Lead matters from engagement letter through closing

• Provide legal analysis for deal teams and governance committees

• Advise on FINRA / SEC issues

• Partner closely with Compliance, Operations, and Capital Markets leadership

Required Experience:

• 7-12+ years of capital markets / structured finance experience

• In-house experience at a FINRA-regulated broker-dealer or comparable regulated platform strongly preferred

• Big Law structured finance background a plus

Location:

Chicago, IL or Remote

Compensation:

The anticipated base salary range for this position is $180,000 - $250,000 (plus bonus).

About Us:

McCormack Schreiber Legal Search is Chicago’s leading legal search firm. We leverage more than 30 years of experience in the Chicago legal market to assist attorneys and paralegals seeking new opportunities and employers searching for top legal talent.

A prestigious global law firm is seeking a Director of Legal Personnel to lead the day-to-day management of attorney personnel matters for non-partner attorneys. This is a hands-on, highly operational leadership role focused on performance management, employee relations, attorney lifecycle support, compensation, engagement, and retention in a fast-paced, high-performance legal environment.

This role serves as a trusted advisor to partners, practice leadership, and attorneys, handling sensitive matters, leading complex conversations, and driving fair, consistent, and business-aligned personnel decisions. The Director will oversee evaluations, performance improvement processes, advancement planning, and attorney transitions while partnering closely with Recruiting, Training, HR, Practice Management, and firm leadership.

This role will be hybrid and can sit in Seattle, San Francisco, Silicon Valley, or Santa Monica.

Key Responsibilities:

• Lead attorney performance management, evaluations, and improvement plans
• Advise leadership on complex personnel, conduct, and career matters
• Oversee compensation, advancement, and career progression processes
• Support attorney engagement, integration, retention, and transitions
• Develop and implement talent programs, policies, and best practices
• Monitor legal market trends to inform strategy and competitiveness

Qualifications:

• Bachelor’s degree required; JD, MBA, or advanced degree preferred
• 10+ years of experience in a law firm or legal talent leadership role
• Strong executive presence with the ability to influence senior stakeholders
• Deep knowledge of attorney lifecycle management and law firm operations
• Highly discreet, analytical, organized, and effective under pressure

Job Overview

We are seeking a highly motivated and detail-oriented Civil Litigation Paralegal / Legal Secretary to support our attorneys in all phases of litigation. his position combines traditional legal secretarial responsibilities (calendaring, scheduling, filings) with substantive paralegal work, including discovery, discovery responses, and drafting basic motions for attorney review. The ideal candidate is organized, detail-oriented, comfortable working independently, and experienced in Califonnia civil litigation procedures.

Key Responsibilities

Calendaring, scheduling, and court coordination

• Maintain accurate attorney calendars, including court hearings, deadlines, discovery cutoffs, and trial dates
• Calculate and calendar litigation deadlines in accordance with applicable rules
• Coordinate and schedule hearings, depositions, mediations, and client meetings
• Communicate with courts, opposing counsel, court reporters, and clients regarding scheduling
• Prepare and file documents with state and federal courts (including e-filing)

Litigation and Drafting Support

• Draft discovery requests, discovery responses, and meet-and-confer correspondence for attorney review
• Assist with document collection, organization, and production
• Draft basic motions, notices, declarations, and pleadings under attorney supervision
• Prepare deposition and hearing binders and exhibits
• Assist attorneys with trial preparation as needed

Administrative and Office Support

• Manage case files and maintain organized litigation records
• Handle correspondence, service of documents, and proof of service preparation
• Monitor incoming mail, court notices, and deadlines
• Provide general administrative support to attorneys as needed

Qualifications

• Minimum 3–5 years of experience as a civil litigation paralegal and/or legal secretary in California
• Strong working knowledge of California civil litigation procedures and court rules
• Experience with calendaring litigation deadlines and court scheduling
• Ability to draft discovery, discovery responses, and basic motions with minimal supervision
• Proficiency with legal calendaring systems, word processing, and e-filing platforms
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple deadlines in a fast-paced environment
• Paralegal certificate preferred but not required based on experience

Work Environment

This role is best suited for someone who enjoys working in a small firm environment, is comfortable wearing multiple hats, and values accuracy, reliability, and professionalism. The position requires close collaboration with attorneys and the ability to handle both substantive legal work and day-to-day litigation support.

Benefits:

• 401(k)
• Health insurance
• Paid sick time
• Work Location: In person

Fantastic law firm seeks a mid-level Trust Administration and Estate Planning Legal Assistant for a full time, regular position with the firm. The position will pay approximately $80,000-90,000 (negotiable depending on experience), plus excellent benefits and bonus potential.

Duties:

•3+ years of trusts and estates secretarial experience in a law firm setting

•File probate pleadings and related court documents

Stites & Harbison, PLLC, a full-service law firm, is seeking a motivated, detail-oriented Legal Assistant to join our Construction and Data Center Service Groups in Lexington. In this role, you'll work directly with our attorneys on complex matters, with a heavy focus on drafting and preparing sophisticated legal agreements.

This is an in-office position, and candidates must reside within commuting distance of Lexington, Kentucky.

What You'll Do

As an integral member of the team, you will support attorneys handling moderate to complex matters. Your responsibilities will include:

• Drafting, formatting, and proofreading complex legal documents in Microsoft Word, including managing numbering schemes, cross-references, tables of contents, and tracked changes
• Preparing and organizing exhibits, assisting with discovery, and handling electronic court filings
• Maintaining organized case files and correspondence using litigation support software and internal document management systems
• Coordinating with accounting on monthly billing cycles, including compiling time entries, preparing invoices, and ensuring timely and accurate client billing
• Monitoring deadlines, managing multiple inboxes, and facilitating communication between attorneys, clients, and internal departments

What You Bring

• 5+ years of experience in a legal, administrative, or accounting environment
• Associate's or Bachelor's degree preferred
• Strong proficiency in Microsoft Word (including complex formatting), Excel, and Outlook
• Ability to learn and adapt to new software systems
• Experience with AIA software, Thomson Reuters products, Rocket Proforma, or iManage is a plus
• Strong writing, proofreading, and analytical skills
• Comfortable communicating with attorneys, clients, and outside parties on complex matters
• Ability to manage multiple priorities in a fast-paced environment with accuracy and discretion

What We Offer

We believe a supported team is a high-performing team. We offer a competitive salary and a full benefits package including health insurance, retirement plans, paid time off, and more.

Stites & Harbison is a dynamic and growing firm with 12 offices across eight states and ranks in the Top 10 "Best Places to Work in Kentucky" for 2025 in the medium company category. The firm has made the list 19 times -11 of those in the Top 10.

Stites & Harbison is an Equal Opportunity Employer. We welcome applicants from all backgrounds and do not discriminate on the basis of race, color, religion, sex, national or regional origin, age, disability, sexual orientation, gender identity, military or veteran status, or any other status protected by law.

Please apply by submitting a cover letter and resume to Amy Newton ( ) with the subject line "Construction Law Legal Assistant Application." Please include a brief statement of your relevant experience and why you are excited to join our team. No phone calls, please.

Notice to Recruiters and Search Firms: Stites & Harbison will only accept submissions if a signed, current fee agreement is in place.

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Legal Assistant

Location: San Diego, CA 92101

Salary/Payrate: $95K-$105K (some flex for the right candidate) annually and AWESOME benefits!!!

Work Environment: Hybrid (1 days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

The Legal Assistant will provide comprehensive administrative support to multiple Partners, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, including calendar management, typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion. Maintains positive contact with clients, attorneys and staff while observing confidentiality of client and other firm matters.

Job Responsibilities:

• Calendar Management: Track litigation deadlines, and confirm deadlines and docketed correctly. Coordinate attorney calendars, minimize conflicts, prevent double bookings, and proactively make decisions regarding appointment urgency and importance.
• Preparing draft court documents, including but not limited to complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
• Heavy court filings at state, federal, and appellate level and in many different venues; prior involvement in Class Action cases is a must; knowledge of electronic filing procedures for the various venues, including state, federal, appellate and arbitration forums.
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
• Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages and maintain and retrieve files.
• Administrative duties include but not limited to opening new files, requests conflict of interest checks and maintains on-line and hard-copy files. Conducts periodic reviews for possible storage of older files; prepares files to be closed.
• Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Possesses knowledge of key clients and contacts.

PREFERRED QUALIFICATIONS:

Excellent communication and time management skills.

Possesses high level of technical competency on all Microsoft Office and various other job-related software packages and applications.

Detail-oriented and highly organized.

Ability to work independently, manage large workloads, and keep deadlines.

EDUCATION AND EXPERIENCE:

Minimum of 5 years’ experience a working in employment and labor law matters

Law firm experience preferred

Deep knowledge and expertise in employment and labor laws on federal, local and state level

Please connect with me on LinkedIn as well @Felicia Larion

Job Title: Legal Support Team Specialist

Location: Washington, DC 20037

Salary/Payrate: $80K-$100K and AWESOME benefits!!!

Work Environment: - 100% onsite for first 90 days. They will do a 90-day review and will be eligible for 1 work from home day.

Hours: Full-time; M-F 10:00-6:30 (1-hour lunch); overtime required

FLSA Status: Non-Exempt

Term: Permanent / Fulltime

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

AM Law 200 law firm is seeking a Legal Support Team Specialist in their Washington, D.C. office responsible for assisting and supporting attorneys and paralegals through the performance of complete administrative and clerical duties. This position requires prior experience as a legal assistant, preferably in litigation, in a law firm or similar setting. Must have strong organizational skills, requiring excellent clerical skills and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, Microsoft Office Suite and other software packages. The specific requirements for this position include but are not limited to those outlined below.

Overall Responsibilities

Primary duties will include, but are not limited to the following:

• Provide legal, word processing, and administrative support to attorneys and paralegals
• Provide physical floater coverage to legal assistants as assigned
• Schedule and organize activities such as meetings, travel, and conferences for attorneys
• Maintain and update all filing, including organizing and maintaining attorneys’ case files
• Prepare monthly client billing for transmittal to clients according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and marketing expense reports; track reimbursements for receipt of payment
• Maintain personal correspondence, reading files, billing letters, expense reports, time entry files
• Enter timesheets into CMS database for attorneys
• Open new client/matter files per Firm procedures
• Ability to work with attorney calendars and contacts when requested
• Performs any other duties that may be assigned with regard to this position
• Competency with the following software:
• Word 365 (Word, PowerPoint, Excel)
• Styles, Table of Authorities and Table of Contents
• Kofax PDF (converting/formatting documents from PDF to Word and bookmarking, redacting, bookmarking, highlighting, etc. within PDF)
• NetDocs or an understanding of a document management system
• Litera or an understanding of redlining documents and tracking changes

Required skills

• Excellent office coordination and organizational skills
• Exceptional word processing skills
• Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
• Professional demeanor and customer service orientated
• Strong ability to perceive and analyze problems, as well as develop, recommend and implement practical solutions
• Assertive and confident
• Quality control and detail oriented
• Team oriented, flexible and creative
• Proficiency in navigating through entire Microsoft Office Suite
• Ability to communicate effectively with clients

Please connect with me on LinkedIn as well @Felicia Larion

Job Title: Transactional Legal Assistant

Location: Washington, DC 20037

Salary/Payrate: $90K - 100K and AWESOME benefits!!!

Work Environment: - 100% onsite for first 90 days. They will do a 90-day review and will be eligible for 2 works from home.

Hours: Full-time; 8:30-5:00 p.m., Monday-Friday (1-hour lunch); Overtime may be required

FLSA Status: Non-Exempt

Term: Permanent / Fulltime

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

AM Law 200 law firm is seeking an organized, critical-thinking person with strong attention to detail. This position supports the Washington, D.C. office through the performance of administrative duties for various practice groups, including federal regulatory and transactional matters. Position interfaces with clients and colleagues in a professional setting. This person will be required to uphold the image of the Firm by maintaining respect for confidentiality, discretion, and positive contact with clients, attorneys and staff.

This position requires a minimum of five years of experience as an administrative assistant, preferably in a legal environment. Assists through the performance of complex administrative, billing, calendar maintenance, and business intake duties. Must have strong organizational skills, and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, including Microsoft Office Suite and other software packages currently being used by the Firm. The specific requirements for this position include but are not limited to those outlined below.

Position Requires:

• Federal regulatory/transactional environment (real estate/affordable housing, corporate/finance, international, or government/regulatory), with comfort around complex programs and agency interaction.
• Trained in both regulatory and transactional work: understands deal flow (checklists, closings, signatures) and can also support filings, licenses, and compliance programs.

Overall Responsibilities:

• Primary duties will include, but are not limited to, the following:
• Provide legal and administrative support to attorneys across multiple practice areas
• Assist with federal regulatory matters, including preparation and submission of filings to regulatory agencies (e.g., SEC, FDA, FTC, CFIUS, and other federal agencies)
• Prepare and organize documents for regulatory submissions, comment letters, and agency filings
• Calendar regulatory deadlines and maintain calendars for pertinent deadlines
• Support transactional work including due diligence document management, closing coordination, and preparation of transaction binders
• Coordinate due diligence requests and document production for transactional matters
• Assist with preparation of signature pages, closing documents, and post-closing deliverables
• Coordinate with clients, co-counsel, regulatory agencies, and other external parties
• Communicate effectively with attorneys, clients, government officials, agency personnel, and other stakeholders
• Maintain daily calendars and manage attorney schedules, keeping them apprised of project deadlines, regulatory timelines, and transaction milestones
• Schedule and organize meetings, client calls, travel, and conferences for attorneys
• Manage multiple matter calendars and maintain organized files, including electronic files and databases
• Draft, edit, proofread, and finalize legal documents, correspondence, and memoranda under attorney supervision
• Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
• Analyze factual information under the supervision of the assigning attorney
• Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites and client portals
• Create new files and maintain existing files utilizing an automated records management system
• Maintain personal correspondence, reading files, billing letters, expense reports, and other client related documents in accordance with Firm standard filing procedures
• Open new client/matter files per Firm procedures
• Provide matter management support as needed across various practice areas
• Enter timesheets into Aderant database for attorneys
• Prepare monthly client billing according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
• Overtime and flexibility will be required on occasion
• Perform any other duties that may be assigned with regard to this position

Required Skills:

1. Strong office organizational skills and attention to detail
2. Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
3. Professional demeanor and customer service orientated
4. Maintains positive, productive working relationships with attorneys, colleagues and clients
5. Proficiency in navigating through entire Microsoft Office Suite/Nuance/Outlook
6. Must demonstrate good problem-solving skills
7. Ability to manage multiple priorities and deadlines simultaneously
8. Ability to work independently and collaboratively with attorneys and staff to ensure superior quality in work product

Education and Experience Requirements:

1. A Bachelor's Degree is preferred
2. At least five (5) years' experience in above skill areas
3. Experience supporting federal regulatory practice and/or transactional matters strongly preferred
4. Experience with federal agency portals and case management systems (e.g., CFIUS) considered a plus
5. Demonstrated proficiency in MS Office Suite and Adobe software programs