Buchanan Legal Professional Services Jobs in Usa

We are seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative, operational, and client service support within a Trademark practice. This role supports attorneys, paralegals, and practice leadership across trademark prosecution and disputes, client onboarding, business development, billing, and executive-level coordination. This role will sit hybrid in Silicon Valley, CA.

Key Responsibilities Include:

• Drafting and managing trademark-related documents and filings

• Coordinating with USPTO tools, docketing, vendors, and foreign counsel

• Supporting client onboarding, engagement letters, and conflicts processes

• Assisting with business development, marketing materials, CRM updates, and social media support

• Reviewing prebills, monitoring billing arrangements, and supporting collections

• Managing complex calendars, travel, meetings, and executive communications

• Supporting practice administration initiatives and special projects

Qualifications:

• 3+ years supporting law firm partners or senior executives

• 3+ years of trademark prosecution and/or dispute experience (domestic and foreign)

• Strong organizational, communication, and problem-solving skills

• High level of discretion, accountability, and professionalism

• Proficiency with MS Office, Adobe Acrobat, CRM tools, and collaboration platforms

Our client, a highly prestigious international Am Law firm with offices across the United States, Europe, MENA, and Asia, is seeking a Senior HR Systems Analyst to join its Human Resources team. This role works closely with HR leadership to manage and enhance HR applications, ensuring efficient operations that support both current and future business needs. The Senior HR Systems Analyst will serve as a key resource for system optimization, reporting, integrations, and process improvement across the firm. This role will be hybrid and can sit in Chicago, D.C., or NYC.

Key Responsibilities:

• Support and maintain HR systems, resolving issues related to data discrepancies, interfaces, and integrations
• Lead and support HR systems projects, upgrades, and customizations
• Partner with HRBPs and internal stakeholders to gather requirements for new implementations and enhancements
• Manage system configuration related to performance evaluations, compensation reporting, and HR processes
• Develop and maintain standard and complex ad hoc reports using SQL and Power BI
• Ensure data integrity, troubleshoot system-related issues, and recommend process improvements
• Collaborate with vendors and third-party providers to resolve system errors and optimize integrations
• Develop user documentation and provide training to managers and HR team members

Qualifications:

• Bachelor’s degree required (or equivalent experience)
• 5+ of progressively responsible HRIS/HRMS experience
• Advanced proficiency in SQL and Power BI
• Experience with UKG or comparable HCM systems required (viGlobal and Rival preferred)
• Strong understanding of HR business processes, including compensation, benefits, recruiting, and training
• Proven analytical and problem-solving skills with the ability to communicate technical concepts to non-technical stakeholders

We’re seeking an experienced Operations Coordinator to provide hands-on administrative and operational support to senior leadership, while playing a key role in the day-to-day operations of one of the world’s most prestigious and high-performing global law firms in their Miami office.

This is a highly visible position supporting multiple operational functions—including Facilities Services, Digital and Delivery Services, Food Services and Catering, Supplies and Purchasing, Safety and Security, Guest Services, and Space Planning. You’ll collaborate across departments, streamline processes, and help maintain a professional, efficient, and welcoming office environment.

Key Responsibilities:

Drive Operational Excellence

• Provide guidance and support on mail-related requests and delivery logistics, leveraging technology to optimize workflow and turnaround times
• Utilize Microsoft Office Suite, web-based applications, and digital production systems to support efficient, high-quality output

Oversee General Services

• Serve as subject-matter expert in digital imaging, document production, and mailroom operations
• Manage scanning, printing, binding, media duplication, and digital document processing while ensuring quality and confidentiality standards

Support Safety & Emergency Programs

• Assist with physical security and emergency preparedness initiatives, including CPR/AED training, emergency drills, and building safety programs
• Partner with building management on safety-related initiatives

Facilitate Property Management

• Act as liaison between internal Operations teams and property management to ensure timely response to building-related matters

Deliver Exceptional Service

• Provide high-level support to staff, visitors, and clients
• Coordinate catering and vendor services
• Maintain a polished, service-oriented presence

Contribute to Continuous Improvement

• Prepare reports and statistical data
• Stay informed on facilities and operations trends
• Participate in professional development opportunities

Qualifications:

• Bachelor’s degree preferred; equivalent experience considered
• 5+ years of experience in operations or facilities management
• Proven ability to manage requests efficiently in a fast-paced, professional environment
• Experience developing and implementing operational procedures
• Strong interpersonal and communication skills with the ability to build relationships across all levels
• Advanced proficiency in Microsoft Windows and Office Suite (PowerPoint, Excel, Word, OneNote, SharePoint)
• Ability to manage multiple priorities under tight deadlines with strong attention to detail

Compensation & Benefits:

We offer competitive compensation along with a comprehensive benefits package, including healthcare coverage, paid time off, retirement plans, and tailored learning and development opportunities designed to support your growth both personally and professionally.

A prestigious, innovative law firm known for its leadership in the startup, venture capital, technology, and IP sectors is seeking a Legal Practice Assistant to support attorneys and paralegals in its Seattle office.

This role offers an opportunity to work closely with attorneys on high-profile matters, providing comprehensive administrative, litigation, and trial support while contributing to seamless client service.

This role will be hybrid in Seattle.

Key Responsibilities:

• Deliver high-level administrative support, including calendar management, correspondence, client communications, and vendor coordination.
• Prepare, format, and file litigation documents in state, federal, and appellate courts, with proficiency in ECF systems, PacerPro, and court rules.
• Manage discovery and trial preparation, drafting and proofreading requests and responses, organizing exhibits, and coordinating with attorneys, clients, and opposing counsel.
• Oversee attorney timekeeping, billing, and invoice review, assisting with A/R and collections as needed.
• Collaborate with local and firmwide secretarial teams to ensure coverage, proactive problem-solving, and superior client service.
• Utilize legal research tools such as LexisNexis, Westlaw, and iManage/Propel to support case management and document preparation.
• Apply discretion, independent judgment, and attention to detail in managing sensitive information and high-volume tasks.
• Identify process improvement opportunities and contribute to efficiency initiatives within the legal support team.

Qualifications:

• 3+ years supporting litigation attorneys and paralegals in a law firm setting, ideally with patent litigation experience.
• Experience with independent e-Filing and knowledge of federal and state court procedures.
• Exceptional organizational, multitasking, and time management skills in a deadline-driven environment.
• Strong interpersonal skills and professionalism, able to communicate effectively with attorneys, clients, and vendors.
• Comfortable adopting new technologies, software, and workflows.

A prestigious global law firm is seeking a Director of Legal Personnel to lead the day-to-day management of attorney personnel matters for non-partner attorneys. This is a hands-on, highly operational leadership role focused on performance management, employee relations, attorney lifecycle support, compensation, engagement, and retention in a fast-paced, high-performance legal environment.

This role serves as a trusted advisor to partners, practice leadership, and attorneys, handling sensitive matters, leading complex conversations, and driving fair, consistent, and business-aligned personnel decisions. The Director will oversee evaluations, performance improvement processes, advancement planning, and attorney transitions while partnering closely with Recruiting, Training, HR, Practice Management, and firm leadership.

This role will be hybrid and can sit in Seattle, San Francisco, Silicon Valley, or Santa Monica.

Key Responsibilities:

• Lead attorney performance management, evaluations, and improvement plans
• Advise leadership on complex personnel, conduct, and career matters
• Oversee compensation, advancement, and career progression processes
• Support attorney engagement, integration, retention, and transitions
• Develop and implement talent programs, policies, and best practices
• Monitor legal market trends to inform strategy and competitiveness

Qualifications:

• Bachelor's degree required; JD, MBA, or advanced degree preferred
• 10+ years of experience in a law firm or legal talent leadership role
• Strong executive presence with the ability to influence senior stakeholders
• Deep knowledge of attorney lifecycle management and law firm operations
• Highly discreet, analytical, organized, and effective under pressure

A leading global law firm is seeking a strategic and commercially minded Client Development & Account Manager to oversee one of the firm’s most significant client relationships within the Life Sciences & Health Care sector.

This highly visible role sits at the intersection of relationship management, operational excellence, pricing strategy, and legal innovation. You will partner closely with senior lawyers, sector leaders, finance, and business services teams to drive client growth, strengthen engagement, and enhance service delivery in an evolving legal landscape.

This role will be hybrid and can sit in Washington, D.C., or Denver, CO

Key Responsibilities:

• Lead strategic account management for a major global client, serving as a central point of coordination internally and externally
• Develop and execute client plans that deepen relationships and expand engagements
• Oversee budgeting, billing compliance, and adherence to outside counsel guidelines across a multi-matter portfolio
• Partner with finance and pricing teams on fee arrangements, scope management, and commercial negotiations
• Manage AI enablement initiatives and ensure compliance with client-specific AI and billing protocols
• Coordinate client meetings, pitches, reporting, and feedback initiatives to drive service excellence
• Analyze performance metrics and identify opportunities for operational improvement

Ideal Candidate:

• 7+ years of experience within a law firm or professional services/healthcare environment
• Strong background in account management, legal operations, pricing, or project management
• Deep understanding of law firm financial metrics, billing compliance, and outside counsel guidelines
• Commercially astute, data-driven, and highly organized
• Skilled at influencing senior stakeholders and navigating complex client relationships
• Experience with budgeting, scoping, workflow management, and post-matter analysis
• Advanced Excel skills; familiarity with tools such as PowerBI, HighQ, or Smartsheet preferred

An elite Am Law firm is seeking an experienced Funds Paralegal to join its Corporate practice. This role supports attorneys in the formation and ongoing management of venture capital funds. The ideal candidate thrives in a fast-paced, high-volume environment and brings strong attention to detail, organizational skills, and experience working with sophisticated venture fund structures.

This position may be based in New York, D.C., Boston, San Francisco, Silicon Valley, Santa Monica, or Seattle, and follows a hybrid schedule.

Key Responsibilities:

• Assist with the formation and qualification of partnership- and LLC-structured funds, including general partners, management companies, special purpose vehicles (SPVs), parallel funds, and related entities
• Coordinate with service providers and registered agents in connection with entity formation and maintenance
• Prepare, review, and track key organizational documents, including:
• Operating agreements
• EIN documentation
• Subscription agreements
• Side letters
• Ancillary agreements
• Interface directly with attorneys, clients, investors, fund administrators, and other third parties
• Prepare and file securities filings, including Form D and applicable blue sky filings
• Coordinate fund closings, including:
• Tracking open items and investor documentation
• Obtaining tax documentation
• Conducting OFAC research
• Managing closing emails and virtual data room distributions
• Support ongoing fund operations, including:
• Amendments and name changes
• Restructuring matters
• 83(b) filings
• Commitment changes and transfers
• Dissolutions
• Maintain document management systems and virtual data rooms with draft and executed documents
• Conduct legal and factual research related to fund structures and regulatory requirements
• Provide additional general paralegal support to attorneys across the Corporate Funds practice

Qualifications:

• Bachelor's degree or Paralegal Certificate from an ABA-approved program required
• 3–5+ years of experience supporting venture capital and/or private equity funds within a Big Law or comparable law firm environment
• Strong organizational skills with the ability to manage multiple matters simultaneously
• Ability to meet tight deadlines and manage quick turnaround requests
• Exceptional attention to detail and accuracy
• Professional demeanor with strong written and verbal communication skills
• Advanced proficiency with Microsoft Office Suite and DocuSign (including templates and PowerForms)
• Experience with document management systems and virtual data rooms preferred

A leading AmLaw firm is seeking a Litigation Practice Support Lawyer to support four litigation subgroups: Patent Litigation, IP & Complex Litigation, Securities Litigation, and Employment Litigation. The PSL will enhance practice efficiency by developing model documents, managing knowledge resources, implementing technology solutions, delivering training, and producing internal and external thought leadership. This role will be hybrid and can sit in San Francisco, Mountain View, Santa Monica, Seattle, Boston, NYC, or DC.

Key Responsibilities:

• Create, maintain, and promote model documents, forms, precedents, drafting guidance, and practice-area resources, including client- and jurisdiction-specific filing templates.
• Identify opportunities for automation and collaborate with Knowledge & Innovation teams to build automated forms.
• Develop and implement strategies to organize and deliver accessible practice content (e.g., model briefs, exemplars, matter-specific materials).
• Assist attorneys in locating internal and external knowledge resources and litigation technologies.
• Build and maintain repositories of key information (e.g., judges, experts, case intel).
• Partner with innovation teams to pilot and implement AI and other technology tools for litigation workflows, including discovery, document preparation, and budgeting.
• Collaborate with Attorney Training and Practice Management teams to design and deliver substantive and practical skills training for attorneys and paralegals.
• Prepare materials for trainings and practice group meetings.
• Coach junior attorneys on presentation skills and content.
• Ensure training materials are properly archived and easy to access.
• Monitor legal and market developments to identify trends and best practices.
• Draft and maintain substantive content supporting marketing and business development, including articles, client alerts, presentations, case studies and blogs.
• Stay current on federal and state case law and regulations; update resources and provide timely responses to attorney inquiries.

Qualifications:

• J.D. and 4+ years of litigation experience in a law firm environment.
• Experience with project management, legal tech implementation, or attorney training is a plus.
• Strong drafting, analytical, and litigation practice skills; experience in any of the listed litigation subgroups preferred.
• Strong interpersonal, communication, and client-service skills; ability to gain buy-in across all seniority levels.
• Highly organized, detail-oriented, and proactive, with the ability to manage multiple projects in a fast-paced environment.
• Strategic mindset with an understanding of legal market trends and innovations.