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Help Others, Make a Difference, Save a Life.

Do you want to make a difference in people's lives every day?
Or help people navigate the tough spots in their life?
And do it all while working where your hard work is appreciated?

You have a lot of choices in where you work…make the decision to work where you are valued!

Join the McNabb Center Team as the Knox C&Y IST Administrative Assistant today!

The C&Y IST Administrative Assistant

Duties:

• Being on time to each shift.
• Providing direction to clients and maintaining an up to the minute schedule on the EMR.
• Responding to all calls, flags, and emails within 24 hours.

JOB PURPOSE/SUMMARY

Summary of role of team:

• The Knox CY IST team comprises of outpatient providers in the areas of therapy, case management, care coordination, and medication management.
• The team operates to serve children and adolescents from birth to 21 years of age.
• The administrative assistant will contribute to the team in the following ways.
• The administrative assistant will demonstrate and maintain a positive work climate and the overall team effort of the program.
• The administrative assistant will demonstrate a consideration and concern for fellow workers and their jobs and promotes harmonious relationships and attitudes.
• The administrative assistant accepts additional assignments and/or changes in assignment and/or work.
• The administrative assistant promotes an environment in which the customs and spiritual beliefs of the individual are respected.
• The administrative assistant promotes clear and considerate communication to all staff and clients.
• The administrative assistant responds to all emails, flags, and phone calls within 24 hours.

Summary of position:

• Provides daily response to all phone calls directed to C&Y IST, Family Treatment Services, and Great Starts, including providing messages/notes to nurses for calls related to medication questions, answering questions of next scheduled medication/intake appointments, and other related phone calls.
• Maintain schedule for all C&Y IST staff psychiatrists and intake appointments with centralized scheduling team in order to ensure productivity standards are met.
• Assist staff to meet set productivity standards within compliance of McNabb policy and procedures.

TYPICAL WORKING CONDITIONS/ENVIRONMENT

• Typical working conditions include working in an outpatient office setting.

JOB DUTIES/RESPONSIBILITIES

This job description is not intended to be all-inclusive; and employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. This organization reserves the right to revise or change job duties as the need arises. Moreover, management reserves the right to change job descriptions, job duties, or working schedules based on their duty to accommodate individuals with disabilities. This job description does not constitute a written or implied contract of employment.

1. Maintain schedule for all C&Y IST clinicians, staff psychiatrists and APN's. Maintain schedule for outpatient clinicians for Family Treatment Services and APN, and assist in scheduling intakes for prospective clients.

• Input/print out necessary information in Athena for scheduling purposes on a daily basis. Respond to all flags, emails, and phone calls within 24 hours.
• Coordinate with centralized scheduling team on any scheduling needs for Knox CY/Merchants clinic. Coordinate with Family Treatment Program Coordinator, Great Starts Program Coordinator, and Knox CY Clinic Coordinator on daily tasks.
• Maintain cancellation list for filling in appointment purposes and update daily.
• Discusses with the staff psychiatrists any time there is a change made to the schedule throughout the day.
• Will be in the reception area for the first appointment of the day and stay until the last appointment has left the area or as assigned by supervisor.
• Makes changes in schedule as directed by supervisor in a timely manner.
• Assist in scheduling approach through Just In Time scheduling.
• Support clinic access and flow through Open Access model for intake assessments to make sure clients are seen on the day they show for intake (as able).
• iRequest a copy of each client's insurance card and scan appropriately for each face to face appointment.
• Will complete client benefits paperwork for Family Treatment Services and Great Starts clients as needed. Will ensure that each document is completed correctly and charts are updated within 24 hours of intake.

2. Manage all phone calls and messages for nurses, clinicians, and staff psychiatrists/APNs. Manage all phone calls for prospective clients of Family Treatment and Great Starts and keep an accurate log of all phone activities.

• Answer all phone calls from 8AM to 5 PM (or as assigned) Monday- Friday.
• Correctly scribe and direct all messages to the necessary staff or extension 9 out of 10 times.
• Triage priority of all calls throughout the day.

3. Primary General Responsibility

• Administrative assistant will accurately complete work 9/10 times each day of the work week.
• Administrative assistant will participate in a 90-day evaluation.
• Administrative assistant will participate in an annual evaluation.

COMPENSATION:

• Starting salary for this position is approximately $16.35 /hr based on relevant experience and education.

Schedule:

• An essential job function is a reliable, predictable 40 hour per week job, on sites, with regular attendance.

Travel:

• Position requires travel between McNabb locations.
• This position requires utilizing a personal dependable vehicle to conduct Center business.
• Maintaining a dependable vehicle and certified driver status is a condition of employment.

Equipment/Technical Competency:

• Computer competency required.
• Competency in Microsoft Office, EMR, and phone systems required.
• Ability to learn and retain training on faxing, and following policies and procedures for medical documentation/PHI.

Equipment/Technology:

• This position requires the use of center computers, phones, fax machines, and email.
• Competency in these areas is a requirement of the position.

QUALIFICATIONS - C&Y IST Administrative Assistant

Experience / Knowledge:

• Previous experience working face to face with individuals in an office/clinic setting.

Education / License:

• High School diploma or equivalent degree with experience in the area of reception, administrative duties, scheduling responsibilities.

Physical/Emotional/Social - Skills/Abilities:

• HWC/CPR required.
• Must be able to hear loud and soft tones.
• Must have mental ability to exercise sound judgment under pressure.
• Must be able to lift up to 50 lbs.
• Pushing/pulling up to 150 lbs.
• Frequent sitting, standing, walking, bending, stooping, and reaching.
• This position requires training and certification in and the ability to adequately implement a variety of verbal de-escalation methods and personal/client safety techniques.

Location:

• Knox County, Tennessee

Apply today to work where we care about you as an employee and where your hard work makes a difference!

Helen Ross McNabb Center is an Equal Opportunity Employer. The Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment.

Helen Ross McNabb Center conducts background checks, driver's license record, degree verification, and drug screens at hire. Employment is contingent upon clean drug screen, background check, and driving record. Additionally, certain programs are subject to TB Screening and/or testing. Bilingual applicants are encouraged to apply.

PIcb73284d

Title: Administrative Assistant

Duration: 6 Months

Location: Dallas TX (5 days onsite)

Summary

Client is seeking an Administrative Assistant who will be responsible for providing superior customer service to internal and external customers and business partners. This role serves as a member of a centralized administrative team and reports directly to the Administrative Manager, collaborating closely with other administrative professionals to ensure seamless support across the organization.

Primary responsibilities of the role include:

Front Desk & Office Hospitality:

* Serve as the initial point of contact for employees and visitors, maintaining a professional and welcoming reception environment. Determine the nature of visitor's business and announce as appropriate. This includes monitoring visitor access and chaperoning visitors as necessary.

* Maintain a hospitality focused presence, including:

o Business casual/professional attire and demeanor

o Proactive awareness of daily meetings, visitors, and office activity

o Identifying opportunities to enhance the visitor and employee experience

* Answering incoming telephone calls; determining the purpose for the call and forwarding calls to the appropriate department or individual.

* Answering questions about the organization and providing callers with the office location, directions, and/or other information as needed.

* Oversight for all ordering, maintenance, and organization of various office supplies.

* Monitoring office coffee bars and kitchen for supplies, cleanliness, etc.

* Periodically clean, maintain refrigerator/freezers, microwaves, and dishwashers.

* Monitoring office for necessary maintenance items and track for resolution (lights, carpet, furniture, etc.)

* Submit building maintenance tickets and track for resolution.

* Completing the certified mail process and other activities related to mail management (receiving/tracking and sending courier packages, daily pick-up, and distribution of mail, sending miscellaneous correspondence, etc.)

* Open, identify, scan, and email all Insurance group mail for group processing.

* Secure incoming checks daily and distribute to treasury for processing.

* Processing accounts payable invoices.

* Composing and/or typing routine correspondence.

* Perform required training programs including but not limited to compliance, mandatory regulations, policies, and enterprise level topics.

* Provides backup administrative support to the broader administrative team as needed, including assistance with expense reports, travel booking, and other ad hoc administrative tasks.

* Requesting building and floor access for new and existing employees or submitting requests for PRU ID badges and visitor access, including Wi-Fi access.

* Completing miscellaneous special projects upon request.

* Process conference/meeting room reservation requests.

* Management of conference rooms to include assisting with conference room configuration for various meetings, management of conference room reservations and ensuring video conference equipment is functioning properly.

* Assist administration/management with external visitors, meetings, catering setup/cleanup, etc.

* A high degree of professionalism and strong work ethic coupled with a sense of responsibility and customer focus required.

* A minimum of 1-2 years practical business/administrative experience is strongly preferred.

* Excellent interpersonal skills, dependability, and the ability to communicate with all levels in the organization required.

* Solid organizational skills required.

* Strong initiative and good judgment a must.

* Attention to detail and prioritization skills needed.

* Ability to work independently but also partner as a team player.

* Willingness to take direction from various sources required.

* Ability to operate Microsoft Office applications (Word, Excel, and PowerPoint).

POSITION TITLE: Administrative Assistant II

SALARY: Grade 17

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:

The Administrative Assistant II (AAII) provides administrative support to the Admissions team, oversees and monitors the operations workload and workflow, and makes recommendations to improve efficiency of work processes. The incumbent identifies, proposes and initiates solutions for problematic issues and processes and disseminates and/or elevates for resolution. The AAII provides functional supervision, training, and assigns tasks to clerical staff and student employees. The AAII aids with application processing, maintaining student records, and responding to inquiries from prospective students and their families, performing functions of the application process according to standard and established procedures. This work involves a substantial degree of decision-making, accounting, and a working knowledge of business processes and systems. The incumbent reviews, analyzes and inputs multiple data points/information into the various University student database systems, monitors complex electronic filing systems, and provides excellent customer service as a primary goal. Follows the University's best practices to build and/or support student academic success and retention and assists in meeting strategic objectives for persistence and timely graduation of all the student population.

SUPERVISION RECEIVED: Director of Admissions

DIRECT REPORTING STAFF: Functional supervision of 6-15 staff of a lower grade and student employees

DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:

• 
  
• Provides guidance to and monitors the assignments of the Operations staff and suggests adjustments of work duties to ensure effective office operations, productivity, and quality of work.
  
• Maintains work/time off schedule for student workers.
  
• Processes, updates, and administers prospective student applications, credentials, and related documentation through the Admissions student system and electronic filing systems, ensuring application completeness and the accuracy of all student data.
  
• Updates bio-demographic student information within systems and reviews qualifying documentation.
  
• Updates application-related data to reflect program selection, entry term, student type admission decisions, including deposits and matriculation and housing preferences. Including but not limited to status changes, requests for program change, and processing of cancellations and refunds.
  
• Proofreads and assigns appropriate admission communications (e.g. decisions, Dean's letters, merit scholarship awards, Honors College, etc.), provides updates to merit award data, and assists in releasing decisions to applicants.
  
• Handles electronic transcripts and credentials received via independent, third-party systems, monitors parchment platforms, and troubleshoots issues encountered regarding such processes.
  
• In CyberSource, processes and reconciles application fees and deposit refund requests.
  
• Leads inventory management for Admissions operation materials and supplies by creating, maintaining and processing supply orders, purchase orders and/or payments for invoices.
  
• Communicates, prepares correspondence for, and interacts frequently with internal and external constituents (i.e. students, families, counselors, campus departments, etc.) regarding application and admissions-related matters, when applicable.
  
• Aids with application and enrollment processes to prospective students.
  
• Leads and analyzes audit queries to ensure data consistency.
  
• Assists with tracking technology needs for the Admissions department.
  
• Assists in data cleanup throughout admissions cycle and collaborates with university constituents and system users on accuracy of data.
  
• Performs continuous monitoring and updating of application data and materials moving to and from the application system
  
• (i.e. Slate and other CRM) into system-wide student databases (i.e. PeopleSoft and Document Imaging).
  
• Assist in managing and processing the workflow queues/bins in the CRM systems and emails to stay ahead and ensure consistent follow up with students' needs.
  
• Develops, maintains, and updates comprehensive job aids.
  
• Collaborates with other departments (i.e., Financial Aid, Registrar, etc.) on ensuring accuracy in application records is reflected in systems used.
  
• Provides updates on integration of data from one system to another and ensuring accuracy.
  
• Assists in staff development and administers in-service training to AA's below the AAII grade.
  
• Attend office staff meetings.
  
• Maintain strong knowledge of Admissions' enrollment processes, full admissions cycle from inquiry to enrollment, and
  
• related residency, citizenship, and visa eligibility requirements.
  
• Assists with and attends Admissions recruitment events (i.e., Open House and Accepted Students Day), as requested.
  
• Assists with tasks related to purchase requisitions, procurement, and budget operations.
  
• Assists in the hiring and training of student employees.
  
• Serves as back up to other Admissions administrative staff.
  
• Maintain proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to perform the necessities.
  
• Maintain a high level of knowledge with Slate or currently utilized admissions management software, as well as
  
• PeopleSoft or similar ERP (Enterprise Resource Planning) systems.
  
• Performs other job-related duties and responsibilities, as assigned.
  

QUALIFICATIONS REQUIRED AT HIRE (List knowledge, skills, abilities)

• 
  
• Knowledge of the principles and practices of office management.
  
• Knowledge of the methods of general report writing.
  
• Knowledge of the methods used in the preparation of charts, graphs and tables.
  
• Knowledge of the types and uses of general office equipment.
  
• Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
  
• Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
  
• Ability to follow written and oral instructions.
  
• Ability to read and interpret documents such as financial reports, accounts, ledgers and contracts.
  
• Ability to gather information through questioning individuals and by examining records and documents.
  
• Ability to write concisely, express thoughts clearly, and to develop ideas in logical sequence
  
• Ability to assemble items of information in accordance with established procedures.
  
• Ability to determine proper format and procedures for assembling items of information.
  
• Ability to prepare general reports.
  
• Ability to maintain accurate records.
  
• Ability to prepare and use charts, graphs and tables
  
• Ability to communicate effectively in written and oral expression.
  
• Ability to give written and oral instructions in a precise, understandable manner.
  
• Ability to deal tactfully with others.
  
• Ability to establish rapport and maintain harmonious working relationships with people from varied ethnic, cultural and/or economic backgrounds.
  
• Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
  
• Ability to exercise sound judgment.
  
• Ability to exercise discretion in handling confidential information.
  
• Knowledge of the principles, practices and techniques of supervision.
  

QUALIFICATIONS ACQUIRED ON JOB (List knowledge's, skills, abilities)

• 
  
• Knowledge of the laws, rules, policies, procedures, procedures, specifications, standards and guidelines governing assigned unit activities.
  
• Knowledge of the proper telephone procedures for making and receiving agency calls.
  
• Knowledge of the types and uses of agency forms.
  
• Knowledge of the laws, rules and regulations governing the state personnel system.
  
• Knowledge of state budgetary procedures relating to positions, salaries and personnel services.
  
• Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration.
  
• Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment.
  
• Knowledge of state accounting and budgetary procedures including terminology.
  
• Knowledge of the principles, practices and techniques of supervision.
  
• Knowledge of the laws, rules, and regulations governing the state and federal reporting requirements.
  

MINIMUM ENTRANCE REQUIREMENTS

At least (A) three years of full-time or equivalent part-time, professional experience in business administration or business management in a supervisory capacity, office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management or (B) any equivalent combination of the required experience and the substitutions from the Massachusetts State Classification Specifications.

LICENSE AND/OF CERTIFICATION REQUIREMENTS: None

DEPARTMENT: Admissions

NO. OF POSITIONS: 1

INTERNAL/EXTERNAL POSTING: Yes

STATE FUNDED: Yes

SALARY: $62,505.04 - $88,188.36

HOURS: M-F 9 am to 5 pm

GRADE: 17

UNION: AFSCME

UMass Dartmouth offers exciting benefits such as:

• 
  
• 75% Employer-Paid Health Insurance
  
• Flexible Spending Accounts
  
• Life Insurance
  
• Long Term Disability
  
• State Pension Retirement Plan
  
• Optional Retirement Savings Plans
  
• Tuition Credit (Employee, Spouse, & Dependents)
  
• Twelve (12) paid holidays
  
• Paid personal, vacation, and sick time
  
• And More!
  

Benefits for AFSCME Union- AFSCME

Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available.

To apply please submit a letter of interest, a current resume and the contact information for three professional references.

The deadline for early consideration of internal AFSCME applicants is February 28, 2026.

The review of applications will be ongoing until the position is filled.

The Department of Surgery in the School of Medicine is seeking a highly experienced Administrative Assistantto provide high-level administrative support to the Department Chair. This role performs advanced, sensitive, and confidential administrative duties requiring discretion, sound judgment, and the ability to work independently. Serves as a key liaison between the Chair, division chiefs, faculty, staff, and external partners. The position requires strong organizational skills, the ability to manage multiple priorities, and comfort working in a fast-paced academic medical environment. The successful candidate will be proactive, detail-oriented, and capable of supporting leadership, communications, and high-visibility departmental events.

This is a full-time, on campus, hourly position.

Essential Functions & Responsibilities

• Manage multiple calendars for the Chair and division chiefs, including scheduling appointments, meetings, conferences, and travel while remaining mindful of clinical responsibilities
• Prepare, compose, and coordinate correspondence, reports, memos, and confidential summaries related to faculty, students, donors, and departmental matters
• Draft and sign correspondence on behalf of the Chair as appropriate
• Prepare meeting agendas and maintain accurate meeting minutes
• Respond to inquiries on behalf of the Chair and division chiefs with professionalism and discretion
• Coordinate logistics for meetings and events, including room reservations, catering, transportation, and lodging
• Manage time-sensitive requests and assist with email and document review for accuracy
• Support visiting scholars and guests by developing itineraries, coordinating accommodations and meetings
• Work independently to improve administrative processes and ensure efficient service across the department
• Create flyers and posters for high-visibility events and contribute to weekly newsletters and monthly "Save the Date" communications
• Provide visible support for departmental and leadership events

Qualifications

• High School Diploma or GED required; Bachelor's degree preferred
• Minimum of four years of administrative and/or office management experience
• Experience in a medical or clinical environment preferred
• Experience with Marq, Adobe Acrobat, or other marketing software preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to manage conflict and handle demanding situations as well as to think independently, analyze problems, and implement solutions
• Demonstrated initiative and ability to anticipate needs and manage cyclical deadlines

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff, including making travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Research as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

• High school diploma or equivalent, associate's degree preferred but not required.
• Past administrative experience or tenure in an office setting preferred but not required.
• Digital literacy and research skills, including the ability to analyze the reliability of information.
• Familiarity with standard office platforms, such as Microsoft Office.
• Data management and entry skills, including the ability to maintain and improve filing systems.
• Accurate record keeping.
• Written communication skills.
• Time management, multitasking, and flexibility.
• Organizational skills.
• Accuracy and attention to detail.
• Supply management and inventory control.
• Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette.
• Ability to work well under pressure and navigate multiple deadlines.
• Proactive approach to problem-solving and process improvement.
• Ability to work well independently and in collaboration with others.

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
• Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
• Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements.
• Maintains all department keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received.
• Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks.
• Develops budget reports and implements financial monitors, cost transfers and payroll/purchasing processing.
• Assists with visitors and customers questions and needs.
• Assists with payroll processing and other clerical functions when needed.
• May supervise other nonexempt staff.
• Performs other duties as assigned.

• Normal office environment
• Ability to travel to various on- and off-campus locations

• Typically working at desk or table
• Repetitive wrist, hand or finger movement

• Office equipment

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, be able to multitask and prioritize tasks effectively, and have a strong attention to detail. The Administrative Assistant will be responsible for a variety of tasks, including:

• Answering and directing phone calls
• Managing calendars and scheduling appointments
• Preparing and editing documents, reports, and presentations
• Assisting with travel arrangements and expense reports
• Ordering and maintaining office supplies
• Performing general administrative duties as needed
• Reprographics

Requirements:

• High school diploma or equivalent
• 2+ years of experience in an administrative support role
• Proficient in Microsoft Office Suite
• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Ability to work independently and as part of a team

How to Apply:

Please submit your resume and cover letter to [insert email address or link to application portal].

Administrative Support Specialist (Fleet Operations)

Location: Onsite

Schedule: 7:00 AM – 3:30 PM

Position Overview:

This role provides administrative and clerical support to fleet garage operations, assisting technicians and supervisors with daily workflows. The position requires strong attention to detail, the ability to manage multiple administrative functions, and experience working within established processes with moderate oversight.

Key Responsibilities:

• Provide administrative support to Fleet Garage Technicians and Supervisors

• Prepare correspondence, reports, and presentations using tools such as Word, Excel, and PowerPoint

• Manage incoming calls, emails, mail, and visitors

• Maintain calendars, files, and documentation

• Coordinate meetings, travel arrangements, and expense tracking

• Handle expense reporting, invoices, and charging guidelines with high accuracy

• Manage and update work orders and time entry systems

• Support licensing processes and documentation

• Assist with storm response support activities as needed

• Serve as backup for regional work management specialists during absences

Required Qualifications:

• 5+ years of administrative or clerical experience

• Strong organizational and multitasking skills

• High attention to detail and accuracy

• Ability to work independently within established procedures

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Preferred Experience:

• Experience with Power Automate, Maximo, CAPs, MyTime, and expense management systems

• Familiarity with licensing processes

• Background in fleet, garage, or parts operations

• Experience supporting operational or field-based teams