Kavaliro Jobs in Usa

• Gathering IT related project requirements  
• Determining the IT scope of work 
• Developing IT estimates for each project and submitting for approval (obtain project funds) 
• Creating & maintaining project schedules 
• Monitoring and managing project finances (forecast project cashflow monthly) 
• Coordinating all IT activities with internal Facilities Construction teams, IT partners and contractors 
• Report on project status 

• Responsible for overseeing all aspects of a project in the Greater San Francisco Service Area and South Bay program, ensuring the delivery of IT solutions and services that provide the highest value in support of the Capital Construction and Infrastructure Portfolios 
• Project planning, Project financial management, Project schedule management, Project resource management 
• The ability to manage highly complex, large-scale project with overlapping schedules with multiple inter-dependencies is expected 

• 5+ years of information technology experience that includes a broad understanding of IT infrastructure projects through professional services consulting and/or project/program management 
• Demonstrated track record in leading multiple teams through both overlapping and sequentially related projects 
• Demonstrated hands-on experience with MS Excel and Project
• Demonstrated experience with ServiceNow and various supplier portals (OneLink is what is used here)
• Demonstrated strong customer focus and client relationship building skills 
• Must possess excellent verbal and written communication skills 
• Capital Construction experience is preferred & project management in a healthcare environment is a plus 
• PMP Certification is a plus but not a must.

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.

At Kavaliro, we help solve problems for our clients. Our delivery teams support commercial clients, large VMS-run organizations, and federal government programs within the Department of War and beyond. Behind those teams is our corporate headquarters, which keeps the day-to-day operations of the business running smoothly.

We are seeking a part-time receptionist to support our corporate office in East Orlando.

The Job

Our receptionist helps keep the front office organized and welcoming for both visitors and employees. This role supports the daily operations of our headquarters and helps ensure the office runs smoothly.

Responsibilities include:

• Answering and routing incoming phone calls
• Greeting visitors and directing them to the appropriate team members
• Assisting with incoming and outgoing mail, shipping and receiving packages
• Maintaining shared spaces such as the break room and reception area
• Ordering and restocking office and kitchen supplies
• Providing general administrative support to the corporate team when needed

This is a part-time, in-office position at our East Orlando headquarters.

The intended weekly schedule is below, but we can work with individual schedules:

• Monday: 8:30 AM – 12:00 PM

• Tuesday: 8:30 AM – 5:00 PM

• Wednesday: 8:30 AM – 12:00 PM

• Thursday: 8:30 AM – 5:00 PM

This position pays $15 per hour and offers the opportunity to work closely with the corporate team at our East Orlando headquarters, including Executive, Finance, Marketing and Operations teams. We are looking for someone who enjoys helping others, staying organized, and being the friendly first point of contact for our office.

What We Need You to Bring

• Prior experience in a receptionist, administrative, or office support role preferred
• Strong communication skills and a professional presence when interacting with visitors and callers
• Basic comfort with Microsoft Office 365 such as Outlook and Teams
• Experience with shipping (USPS, FedEx) is a plus
• Strong organizational habits and attention to detail
• We do not require a Bachelor’s degree for this role, but we do value candidates who are dependable, organized, and take pride in keeping things running smoothly.
• A good attitude and buy-in to a diverse, entrepreneurial company culture. We do a lot of shout-outs, brainstorm a lot of ideas, and push to “make it happen.” We want you to want to be here — life’s too short to work in a job you don’t enjoy.

Why Kavaliro?

From philanthropy to team building, we empower our people to think about new ideas that make a difference. Our executive team works directly with each division to make this true in everyday work. Kavaliro has been consistently voted Best Places to Work in our local markets (voted by employees) and has ranked repeatedly on the Inc. 5000 Fastest Growing Companies list.

Administrative Assistant

Job Summary

The Administrative Assistant provides high level administrative and operational support to ensure efficient daily workflow across the organization. This role manages scheduling, communications, documentation, and office coordination while supporting team members and leadership. The ideal candidate is detail oriented, proactive, and able to multitask effectively in a fast paced environment.

Key Responsibilities Administrative & Office Management

• Manage calendars, coordinate meetings, and schedule appointments.
• Prepare, edit, and format correspondence, reports, presentations, and other documents.
• Maintain organized filing systems (electronic and physical).
• Answer and direct phone calls; greet and assist visitors in a professional manner.
• Handle incoming and outgoing mail, packages, and deliveries.

Operational Support

• Support meeting preparation, agendas, and follow up actions.
• Assist with onboarding and internal administrative processes.
• Manage office supply inventory and coordinate procurement as needed.
• Assist with travel arrangements, itineraries, and logistics.
• Update spreadsheets, databases, and internal systems with accuracy and attention to detail.

Cross Team Coordination

• Serve as a liaison between departments, staff, and external partners.
• Maintain a high level of confidentiality and professionalism at all times.
• Support internal communications and information flow.
• Assist in planning and executing company meetings, events, and activities.

Qualifications

• Bachelor’s degree required (Business Administration, Communications, or related field preferred).
• 1+ years of administrative or office support experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to prioritize multiple tasks.
• Demonstrated attention to detail and ability to work independently or in a team setting.
• Ability to handle sensitive and confidential information.

Preferred Skills

• Experience supporting executives or multiple leaders.
• Familiarity with office equipment and conferencing tools.
• Experience with CRM or project/task management systems.

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.

• Gather, analyze, and translate business requirements into detailed technical specifications
  
  
• Conduct stakeholder interviews to define scope, timelines, and deliverables
  
  
• Ensure solutions align with budgets, project deadlines, and business objectives
  
  

• Assist with system design, development, deployment, and ongoing support
  
  
• Collaborate with programmers and developers throughout the SDLC
  
  
• Support infrastructure improvements to enhance scalability and integration
  
  

• Manage projects from concept through implementation
  
  
• Interface with internal clients to define scope and deliver results
  
  
• Mentor and review work of other Business Systems Analysts
  
  

• Develop and execute detailed test plans
  
  
• Create and maintain process documentation and workflows
  
  
• Review and edit technical documentation across IT teams
  
  
• Track product updates to ensure documentation stays current
  
  

• Establish standards for IT documentation, forms, and workflows
  
  
• Create scalable processes that ensure operational consistency
  
  

• High school diploma or GED
  
  
• 10+ years of related experience OR equivalent combination of education and experience
  
  
• Strong analytical and problem-solving skills
  
  
• Ability to communicate complex technical concepts to non-technical audiences
  
  
• Experience supporting application development and system implementation
  
  

• Bachelor’s degree in Computer Science, Business Information Systems, or related field
  
  
• Experience with billing, collections, or revenue cycle systems
  
  
• Healthcare industry experience
  
  
• Working knowledge of SQL and ability to write basic queries
  
  
• Experience with legacy systems or Query tools
  
  

• Microsoft Office (Outlook, Word, Excel)
  
  
• Email and internet-based research tools
  
  
• General office and remote work technology
  
  

• Strong written and verbal communication
  
  
• High attention to detail
  
  
• Ability to manage multiple priorities
  
  
• Self-starter with excellent organizational skills
  
  
• Ability to work independently and collaboratively
  
  
• Discretion when handling confidential information
  
  

• Remote flexibility
  
  
• Competitive salary + bonus potential
  
  
• Growth-oriented IT environment
  
  
• Collaborative, supportive culture
  
  
• Meaningful work supporting essential services nationwide
  
  

• Foster a culture of superior customer service across all service technicians and support staff.
• Promote and enforce the use of company initiatives, technologies, and standard operating procedures.
• Ensure efficient utilization of company resources, tools, and support systems.
• Collaborate with branch leadership, regional directors, and business units to align departmental goals with company objectives.
• Support the company's culture of employee development, training, and career growth.

Service Operations Management:

• Oversee daily service operations including scheduling, dispatching, and job coordination.
• Ensure timely and professional execution of electrical service calls, preventive maintenance programs, and emergent repair work.
• Develop scopes of work, cost estimates, and budgets for service projects.
• Monitor job progress and ensure completion within expected timelines, budgets, and quality standards.

Customer & Client Relations:

• Serve as primary contact for service clients, addressing concerns, clarifying requirements, and ensuring client satisfaction.
• Maintain long-term relationships with key clients to support continued growth and recurring business.
• Conduct periodic client reviews and site visits to evaluate performance and identify future opportunities.

Technical Oversight:

• Provide technical guidance and support to service technicians on troubleshooting, electrical repairs, system upgrades, and code compliance.
• Stay current on emerging technologies, electrical codes, industry standards, and best practices.
• Oversee complex or high-risk service tasks requiring advanced knowledge and decision-making.

Team Leadership & Development:

• Hire, train, mentor, and evaluate service technicians and support staff.
• Promote a positive team environment focused on accountability, communication, and professional development.
• Conduct performance evaluations and establish technical training plans.

Financial & Resource Management:

• Oversee service department financial performance, including billing, labor utilization, revenue targets, and profitability.
• Monitor expenses and ensure responsible use of materials, tools, equipment, and subcontracted services.
• Support estimating and proposal development for service contracts and time-and-materials work.

Required Experience:

• 5+ years of experience (preferred) in electrical service, maintenance, or electrical contracting, including leadership responsibilities.
• Strong understanding of electrical systems, troubleshooting methods, and service operations.
• Proven ability to manage budgets, service schedules, and multiple concurrent service technicians.
• Experience with electrical estimating, cost controls, and proposal development.
• Proficiency with industry tools and software (e.g., service management platforms, Bluebeam, estimating tools - Accubid).
• Excellent communication, leadership, and problem-solving skills.
• Ability to interpret and apply electrical codes, standards, and safety practices.
• Strong customer service orientation and ability to build long-term client relationships.

• Build, develop, and maintain strong relationships with healthcare professionals and referral sources
  
  
• Present and promote company products and services to potential clients
  
  
• Prospect and close new business within the assigned territory
  
  
• Partner with internal teams to ensure efficient service delivery and client satisfaction
  
  
• Track and report sales activity, goals, and market insights using CRM tools
  
  

• Experience: Minimum 2+ years of B2B or healthcare sales preferred; recent college graduates are encouraged to apply
  
  
• Education: Bachelor’s degree preferred or equivalent combination of education and experience
  
  
• Skills & Abilities:
  
  
• Excellent communication and presentation skills
  
  
• Strong interpersonal skills with the ability to build trust and credibility
  
  
• Highly organized with strong time-management and attention to detail
  
  
• Self-motivated and results-driven
  
  
• Comfortable working independently and in a team environment
  
  
• Proficiency with Microsoft Office (Word, Excel, Outlook) and CRM systems
  
  

• Travel: Ability and willingness to travel regularly within the assigned territory
  
  Preferred Background
• Sales experience in healthcare, respiratory, or medical device/equipment fields
  
  
• Demonstrated success meeting or exceeding sales goals
  
  
• Prior leadership experience is a plus
  
  

• Successful completion of a background check
  
  
• Drug screening (if applicable)
  
  
• Valid driver’s license with a clean driving record
  
  
• Compliance with healthcare credentialing requirements as needed
  
  

• Ability to lift and carry standard office or promotional materials as needed
  
  
• Ability to sit, stand, walk, talk, and listen for extended periods
  
  
• Proficiency in digital tools such as email, CRM, and Microsoft Office applications
  
  

• Lead and manage EMR/Epic implementation, enhancement, or buildout projects.
• Coordinate project activities across clinical, operational, IT, and facilities teams.
• Develop project plans, schedules, deliverables, and resource requirements.
• Track progress, mitigate risks, and ensure projects stay on time and within scope.
• Facilitate meetings, status updates, and communication with internal stakeholders.
• Partner with technical teams to understand system design, integrations, and workflow impacts.
• Ensure alignment between technology implementation and facility construction or renovation activities.
• Maintain documentation, project reports, and compliance with healthcare standards.

• 3+ years of experience as a Project Manager (Intermediate or Senior level).
• Proven experience with Epic and/or EMR/clinical application buildouts.
• Professional background in healthcare environments (hospital, clinical operations, or health systems).
• Strong understanding of facility construction processes, especially as they relate to IT/clinical systems.
• Excellent communication, coordination, and stakeholder management skills.
• Ability to work in a fast?paced, multi?project environment.

• Epic certifications or previous Epic implementation experience.
• Experience collaborating with facilities, architects, or construction project teams.
• Familiarity with healthcare regulatory or compliance requirements.
• PMP, CAPM, or similar project management certification.

• Manage and oversee all phases of litigation, including case assessment, strategy development, discovery, trial preparation, and trial.
• Represent clients in state and federal courts, administrative hearings, and alternative dispute resolution proceedings.
• Conduct legal research and draft pleadings, motions, briefs, and other legal documents.
• Take and defend depositions, and prepare witnesses for testimony.
• Engage in settlement negotiations and mediations to resolve disputes favorably for clients.
• Collaborate with clients to understand their objectives and develop effective legal strategies.
• Provide counsel and advice to clients on potential legal risks and issues.
• Mentor and supervise junior associates and paralegals, providing guidance and support in their professional development.
• Participate in business development activities, including client meetings, presentations, and networking events.
• Stay current with developments in the law and maintain a deep understanding of procedural and substantive aspects of litigation.

• Juris Doctor (JD) from an accredited law school.
• Admission to the Florida state bar and in good standing.
• Minimum of 3+ years of litigation experience, with a strong track record of handling complex cases.
• Proven ability to manage all aspects of litigation from inception to resolution.
• Exceptional legal research, writing, and analytical skills.
• Strong oral advocacy and negotiation skills.
• Excellent interpersonal and communication skills, with the ability to build and maintain client relationships.
• Ability to work independently and as part of a team in a fast-paced environment.
• High level of professionalism, integrity, and ethical standards.

• Experience in commercial litigation, class actions, and multi-district litigation.
• Background in managing large-scale discovery and eDiscovery processes.
• Demonstrated success in business development and client relationship management.