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Executive Assistant to the Chief Operating Officer

Full-Time / Permanent Role – Midtown Manhattan, NYC HQ

Overview

Our client, a fast-growing private equity and brand management firm based in Midtown Manhattan, is seeking a sharp, poised, and highly capable Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic, fast-paced, and high-performance environment.

This role is ideal for a detail-oriented, resourceful professional with a proven track record of supporting senior executives. You’ll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization.

Core Responsibilities

• Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization
• Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion
• Draft, edit, and manage executive-level correspondence, reports, and internal communications
• Track cross-functional projects, key deliverables, and action items to ensure seamless execution
• Coordinate domestic and international travel arrangements and detailed itineraries
• Process expense reports and handle time-sensitive administrative requests

Qualifications

• Hands on experience supporting a C-suite executive in a fast-paced environment
• Exceptional communication skills (written and verbal) with executive presence and professionalism
• Strong organizational abilities with the capacity to manage multiple priorities
• High degree of discretion and sound judgment when handling confidential matters
• Tech-savvy and proficient in Microsoft Office and other business platforms
• Calm under pressure, proactive, and solutions-focused

What’s Offered:

• Annual bonus
• Equity participation
• 401K with employer match
• Comprehensive medical, dental, and vision insurance (starting Day 1)
• Generous PTO and paid holidays
• Exceptional team culture with long-term growth opportunit

Private family is seeking an experienced, highly organized Estate Managerto oversee the operations, maintenance, and ongoing improvement of several residential properties across Long Island and Manhattan. This role will be responsible for the strategic management of multiple homes, vendor and staff oversight, and the coordination of renovations and capital improvement projects.

The ideal candidate brings a strong background in luxury residential construction and property management and can take full ownership of estate infrastructure while maintaining the highest standards of discretion, integrity, and professionalism This is a hands-on leadership role requiring proactive problem-solving, strong communication skills, and the ability to manage complex projects and multiple vendors across several properties. The successful candidate will serve as a key operational partner to the principals, ensuring the homes and grounds are maintained to exceptional standards while supporting long-term planning for renovations and property improvements.

Responsibilities include but are not limited to:

• Oversee the day-to-day operations, maintenance, and service needs of multiple luxury residences in Manhattan, Fire Island, and Long Island
• Coordinate preventative maintenance, repairs, and service contracts to ensure properties are consistently maintained to the highest standards
• Manage renovation projects and capital improvements, coordinating architects, designers, contractors, and specialty trades
• Oversee all phases of construction and renovation projects including planning, budgeting, permitting, scheduling, and completion
• Source, hire, and supervise property-related staff such as groundskeepers and maintenance personnel as needed
• Manage vendor relationships across all properties including landscapers, service providers, and specialty contractors
• Monitor property systems including security, alarms, and smart home technology
• Maintain organized documentation for projects, budgets, and property operations using digital systems
• Provide regular updates to the principals regarding property operations, projects, and upcoming priorities
• Ensure properties are fully prepared for family use, guests, and entertaining
• Develop systems and procedures that support efficient estate operations and long-term property care
• Maintain confidentiality and professionalism at all time
• Additional Estate Manager duties as requested

Requirements:

• Strong command of English language; exceptional communication skills, both written and verbal
• Excellent references required from both current and previous employers
• 15+ years of experience in luxury residential estate management, property management, or construction management
• Extensive experience managing high-end residential renovations and construction projects
• Strong familiarity with NYC residential building processes, permitting, and renovation requirements
• Established network of high-end residential contractors, architects, designers, and specialty trades
• Excellent organizational, communication, and project management skills
• Proficiency with Mac computers, Google Drive, Word, and Excel
• Strong working knowledge of home systems, maintenance protocols, and vendor coordination
• Ability to travel regularly between Manhattan and Long Island properties - candidates based in Mid-Island or Queens preferred
• Demonstrated discretion, professionalism, and integrity working in private service environments
• Strong ability to work independently, managing time efficiently and staying aligned with Principal’s expectations
• Reliable, steady, and trustworthy professional with strong attention to detail
• Proactive problem solver with an above and beyond attitude and service-oriented, team mindset
• Flexibility in scheduling with willingness to work extended hours as needed
• Valid U.S. driver’s license and clean driving record
• Must be Legally authorized to work in the United States for any employer

Compensation: $150,000 – $200,000 annually

One of our advanced contemporary fashion clients is looking for a Logistics Assistant.

They are looking for someone to start ASAP.

This role will start out as freelance, but if all is going well they would like to convert it to a full time permanent position.

They are in office 4 days a week in NYC, remote 1 day a week.

Full time hours.

Will report into both Logistics Manager and eCom Logistics Manager.

Our client, an apparel company, is looking for a Print Designer for their intimates team to join them in NYC!

Responsibilities

• Collaborate closely with the Design team to support seasonal projects and creative priorities
• Create original repeat patterns and graphic artwork aligned with the unique visual identity of each brand
• Conceptualize and design packaging solutions, bringing prior packaging design experience to execution
• Update, refine, recolor, and enhance existing prints and artwork as needed
• Review and finalize production-ready artwork in partnership with Design, preparing files in Adobe Illustrator for manufacturing
• Manage multiple projects simultaneously while maintaining accuracy and creative consistency
• Thrive in a fast-paced, deadline-driven environment
• Stay current on emerging print, pattern, and color trends within fashion and design

Requirements

• Bachelor’s degree in Graphic Design or a related discipline
• Minimum of four years of professional graphic design experience, including at least two years focused on packaging design
• Advanced proficiency in Adobe Creative Suite
• Strong time management and communication skills with the ability to meet deadlines
• Highly developed eye for color, print, and fashion-driven design aesthetics

Real Estate Assistant

Our client, a Top Producing Real Estate Agent from a prestigious NYC Brokerage, is seeking an assistant to support her and her top-ranked Team. The ideal candidate must have some experience in RE or be interested in learning the real estate business in a very fast-paced environment. This assistant will contribute to the success of the team and support tasks in their offices (mostly Park Slope, BK and occassionally Midtown Manhattan) and on site at properties if needed.

Are you comfortable working in very busy, fast-moving environment, able to juggle multiple priorities, and organized and responsive? This could be the job for you!

Job Responsibilities:

Administrative

• Manage calendars, meetings, and scheduling and coordinating daily agenda
• Updating listings, placing orders for photography/floorplans/signage/advertisements
• Research, confirm listing details, ensure accuracy for online listings
• Edit and filing of Agreements, Docusign’s and mailers
• Handle field calls and manage incoming requests
• Plan and execute launch events including creating schedules, catering, event marketing (printing of brochures and other marketing materials), and preparing space for event
• Collaborate with outsourced Marketing Representative to manage the marketing calendar, project plans, and graphics for resale and rental business
• Prepare and organize board packages and documents

Project & Logistics Support

• Coordinate with real estate development teams and external partners
• Manage logistics for showings and open houses
• Handle hands-on tasks around the city when needed
• Ensure spaces are prepared and well stocked for showings
• Management of the Midtown and Park Slope Offices, including incoming/outgoing mail, keeping a physical presence in both locations

Requirements:

• Bachelor’s Degree
• 2 years of administrative experience, preferably within a Real Estate firm
• Comfortable communicating with internal teams and external partners
• Professional oral and written communications
• Ability to interact with high-profile clients and development team

Work Environment: The role is three days in office in Park Slope, Brooklyn, with 2 days spent at properties preparing for and supporting open houses.

Travel Expected to listing events, listing coverage, and travel to Manhattan and Park Slope office locations.

Salary: 75k plus bonus. Please note that medical benefits are not covered in this role.

Our client is a highly respected architectural glass and façade contractor operating across NYC and the Tri-State area, known for tackling complex storefront, curtain wall, and engineered façade projects. They work on a variety of high-profile commercial developments, providing full lifecycle involvement from estimating and drafting to fabrication coordination and project management.

With a hands-on leadership team and a collaborative, supportive culture, this is an opportunity for an APM to gain real responsibility, learn from experienced professionals, and grow into a Project Manager role while contributing to quality, high-profile construction projects

We are seeking an organized and proactive Assistant Project Manager to support Project Managers with the coordination and delivery of multiple construction projects. This role is ideal for someone who enjoys working in a fast-paced environment, juggling schedules, documentation, materials, and cross-department communication.

Key Responsibilities

• Support Project Managers with scheduling, material coordination, fabrication tracking, and project close-out
• Assist with project documentation, submittals, change orders, and status updates
• Coordinate internally with Estimating, Drafting, Shop, and Field teams
• Attend and document internal project meetings and track action items
• Retrieve and organize project files and documentation
• Perform additional project support tasks as assigned

Requirements

• 3+ years’ experience in the construction industry in a similar support role
• Experience with architectural glass, façade systems, curtain wall, storefront, or building envelope trades
• Ability to read blueprints and shop drawings
• Experience with AutoCAD and/or drafting
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Experience with project management software and Bluebeam
• Strong communication, organization, and multitasking skills

Position Summary

A valued contributor to our respectful and rewarding work culture, the Security Manager handles the staffing and scheduling of an assigned team of security officers in coordination with client needs for our NYC office. In drafting and updating security post orders, assisting the security team in "all-hands-on-deck' situations and cultivating relationships with our valued client base, the Operations Manager aims to deliver unparalleled customer service to meet contractual obligations and exceed client expectations.

This position requires frequent travel to Brooklyn and Staten Island to various clients.

Performing in cross-departmental design, the Security Manager aligns with fellow staff, branch teams and functional leaders to foster best practices that are compliant with federal/state regulations and respectful of our company policies and protocols, committing to the integrity of our Arrow mission to provide an exceptional client experience.

Essential Job Responsibilities

• Manages 4,500- 5,500+ contract hours
• Handle scheduling of assigned security staff as congruent with client needs
• Train, mentor and support uniformed security officers
• Liaison with client and coordinate communication of operations, through an effective and responsive approach
• Provide exceptional customer service
• Effectively manages people and costs while ensuring contract compliance
• Draft and update security post orders
• Drive operational accountability
• Perform unannounced inspections/visit client sites
• Other tasks as assigned

Knowledge/Skills/Abilities Required

• Must have 2 years' experience in managing security operations or accounts
• Ability to work in a team setting and structured environment, following strict processes
• Must be flexible in availability to tend to accounts when needed
• Ability to work in high pressure situations with firm deadlines
• Working knowledge of WinTeam & eHub platforms preferred
• Knowledge of Microsoft Office applications
• Valid Driver's License preferred

Compensation range- $65,000- $79,000 annually, commensurate with experience and location.

Founded in 1985, we have perfected our approach to high quality security. As a true Super Regional guarding company, we are large enough to provide our Clients and Officers with the resources, technology and supervision to deliver a superior security program while being nimble enough to react quickly and deliver an exceptional customer and employee experience. "We Care" about our Officers and make sure to take care of the people that take care of our Clients.

Arrow Security is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

If you have a disability that requires an accommodation to complete the application process, please email Arrow Security Human Resources Department at HR Please include your full name, contact information and details about your request in the email.

The Problem Blue Hour is Solving

America is facing a workforce housing crisis. We're short 4-7 million homes, and the people who keep our communities running are bearing the cost. Teachers commute two hours each way. Nurses sleep in their cars between shifts. Resort towns can't staff restaurants because workers can't afford rent within 50 miles. Factory employees choose between housing and other necessities. When essential workers can't afford to live near their jobs, everyone loses. Employers struggle to retain talent. Communities lose the people who make them function. And workers sacrifice their financial security, their time with family, and often their health just to stay employed.

About Blue Hour Housing

Blue Hour Housing is tackling this crisis head-on. We develop and manage high-quality, affordable workforce housing through partnerships with employers, nonprofits, and government agencies. Using adaptive reuse, strategic renovations, and new construction, we're creating housing solutions where they're needed most. We've proven the model. Today we operate properties across Vermont, Connecticut, Colorado, Maine, and South Carolina, partnering with employers such as Vail Resorts, Killington Resort, and Climax Molybdenum. Now we're scaling nationally to reach the communities and workers who need us most.

The Opportunity

This is a founding-level development and construction role at an emerging platform. You will own the full project lifecycle — from early diligence and capex underwriting through GC management, renovation delivery, and operational handoff — across a growing portfolio of projects in markets across the country. You will be the primary owner-side brain on all capital projects: assembling the right consultants for each deal, making fast and accurate budget estimates before full plans exist, keeping projects on schedule and on budget, and building the systems and playbooks that will support Blue Hour's growth. This is not a siloed construction role. You will work closely with the acquisitions, asset management, and operations teams. The right person thinks like an owner: commercially minded, scrappy, organized, and energized by a fast-moving entrepreneurial environment.

What You Will Do

Capex Underwriting & Diligence

o  Build preliminary construction budgets from site visits, floor plans, and photos — before full architectural plans exist — to support deal underwriting

o  Assess zoning and entitlement risk on potential acquisitions; coordinate with local land use counsel and municipalities as needed

o  Evaluate scope of work, site conditions, and building systems on potential acquisitions; identify red flags and hidden costs

Project Execution

o  Manage a mixed portfolio of project types simultaneously — including large-scale hotel and motel conversions, apartment complex renovations, and small multifamily / single-family renovations — bringing the same rigor and accountability to a $100,000 renovation as a $10M conversion

o  Assemble and manage the third-party project teams (GC, architect, MEP engineers, FF&E vendors)

o  Run the bidding and contractor selection process; negotiate scopes, contracts, and pricing

o  Manage all active renovation and conversion projects — tracking budgets, schedules, change orders, and milestones across a concurrent portfolio

o  Conduct site visits including bid walks, preconstruction walks, progress visits, and punch list closeouts

o  Identify and resolve issues proactively; escalate to leadership with clear options and recommendations

Reporting & Systems

o  Keep leadership informed through a clear, consistent internal reporting cadence on budget exposure, schedule risk, and project status

o  Build and maintain the capex catalog, FF&E standards, and renovation playbooks that enable Blue Hour to move faster and more consistently as the portfolio grows

o  Own the project management infrastructure — trackers, checklists, closeout documentation — and continuously improve it

What You Bring

o  You have 5+ years in real estate development, construction management, or owner's rep roles — with direct experience managing renovations, conversions, or value-add projects as the owner-side lead

o  You have done hotel-to-residential conversions, multifamily repositioning, or similar adaptive reuse work — or you've managed a diverse portfolio of concurrent smaller projects and can translate that experience quickly

o  You can build a construction budget from a floor plan and a site visit, not just from a full set of drawings

o  You are deeply organized – you manage multiple projects simultaneously without dropping balls, and you build systems to keep others aligned

o  You think commercially — you understand the relationship between construction cost, project timeline, and investment returns, and you make decisions with that lens

o  You are comfortable with ambiguity and operate well without a large internal support team; you know when to escalate and when to just solve it

o  You have strong written and verbal communication skills; you can run a meeting with a GC and then write a clear project update for an investor

o  You are energized by an entrepreneurial environment

What Sets You Apart

o  Owner’s Instinct: You move fast without losing the details. You can build a credible budget from a floor plan and a site walk, manage multiple concurrent projects without dropping balls, and still write a clean update for a capital partner at the end of the week.

o  Resourceful & Self-Directed: You’ve been the only construction person in the room and figured it out. You know when to dig in yourself, when to call the right consultant, and when to escalate — and you don’t need a large support team to do good work.

o  Commercially Minded: You think about construction through the lens of the deal. You understand how schedule, scope, and cost decisions affect returns, and you make tradeoffs accordingly. You’re not just executing — you’re solving.

o  Builder, Not Just a Doer: You build processes that endure. Whether it’s a capex catalog, a GC scorecard, or a renovation playbook, you create systems and documentation that make the next project faster and the next hire easier.

Employee Benefits

o  Base Salary: $125,000-145,000 based on experience

o  Equity ownership

o  Eligibility to participate in fund-level carried interest

o  Performance-based bonuses

o  Comprehensive health benefits package

o  Flexible work location with proximity to major airports (current team based in NYC)

o  Unlimited paid time off (PTO)

At Blue Hour Housing, we value diversity and are committed to creating an inclusive environment for all employees. We encourage qualified candidates of all backgrounds to apply.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Responsibilities and duties may change as the needs of the organization evolve.

The New York City office of a pretigious global investment firm is looking for a couple of excellent Executive Assistants (positions open due to growth of the company). These roles will be supporting a team (HR or Investor Relations/Marketing) so the proper candidate must have current/recent experience supporting multiple individuals. The position is working from the NYC office 4 days/week and one day is remote.

Key Responsibilities:

• Organize travel arrangements, including booking flights, hotels, and transportation. Ensure all necessary documents (Visas if required) are in order.
• Heavy calendar management including scheduling meetings, interviews, and conferences as requested by key stakeholders.
• Screen/manage phone calls, emails, and other forms of communication including but not limited to drafting correspondences or responding to routine inquiries.
• Process expenses.
• Arrange/prepare materials for meetings.
• Assist with special projects or initiatives as needed.
• Partner with the other EA to ensure seamless team coverage.
• Contribute to a “no task too big or small” culture, ensuring things get done efficiently and accurately.

Key Requirements:

• Bachelors Degree required with a 3.2 GPA or higher
• Prior experience as an admin in financial services preferred
• Must have experience supporting a team, not just 1:1 support
• Strong attention to detail, organizational skills and follow-through.
• Handle sensitive information and maintain a high level of confidentiality.
• Able to quickly adjust to changing priorities, urgencies, and unexpected situations.
• Advanced proficiency in Microsoft Office, experience in Concur and aptitude to learn new software tools.
• Able to find solutions to challenges or obstacles that may arise in the course of the day.
• Maintain a high level of professionalism in all interactions and represents the organization in a positive manner.

Director-Leasing (Commercial RE)

Location: NYC, NY 10005

This is an opportunity to join the team of a rapidly growing and highly successful real estate asset manager. Ideal candidates will have an entrepreneurial spirit, work well with minimal supervision and direction, thrive while managing multiple tasks at one time, and demonstrate effective communication with investors, executive members, and real estate professionals alike.

A Director- Leasing oversees the leasing process for commercial properties, aiming to maximize occupancy and revenue. This involves attracting tenants, negotiating lease terms, managing paperwork, and ensuring tenant satisfaction. They also play a key role in developing marketing strategies, managing budgets, and supervising staff within the leasing department.

Key Responsibilities:

• Developing and implementing strategies to attract new tenants and retain existing ones. This includes marketing properties, conducting tours, and negotiating lease agreements.
• Managing all aspects of lease agreements, including drafting, reviewing, negotiating, and ensuring compliance with lease terms and legal requirements.
• Managing leasing budgets, tracking expenses, and ensuring the financial performance of the leasing operations.
• Overseeing property maintenance, coordinating repairs, and ensuring the property is well-maintained for tenants.
• Addressing tenant inquiries, concerns, and requests, and fostering positive relationships with tenants.
• Monitoring market trends, competitor activity, and property values to ensure competitive lease rates and identify potential opportunities.
• Building Relationships: Establishing and maintaining strong relationships with tenants, brokers, and other stakeholders.

Core Competencies:

• Bachelor's Degree in related field with minimum 5-8 years of progressive commercial real estate asset management, leasing, and strategic development experience
• Ability to be flexible, multi-task, and lead the multi-tasking of others, in a dynamic and fast-paced environment
• Exceptional attention to detail and deadlines
• Works well with other team members, existing tenants, prospective tenants acting as a partner to all
• Strong critical thinking ability to determine if there is a more optimal way to achieve outcomes