Integreon Noida Office Address Jobs in Usa

Job Title: Administrative Assistant

Office Address: Cohoes, NY

Pay: $24-25/ h

Job Summary & Responsibilities:

• Provide administrative support to various advisors & account managers in a dynamic team environment and provide backup team support as needed.

• Maintain and coordinate detailed calendars including internal & external meetings and conference calls, prioritizing meeting requests and related logistics.

• Coordinates logistics for client calls & advisor meetings that include scheduling, teleconference rooms and calendar conflicts on an ongoing basis.

• Coordinate travel arrangements and processes expense reports in a timely manner.

• Handle highly confidential and sensitive client information with the utmost discretion.

• Prepares and distributes department correspondence, memos, letters, reports or other documents as requested.

• Interacts with high level business leaders in a professional and effective manner.

• Organizes and ships materials to clients. Responds and follows up on client requests.

• Supports the onboarding and integration of new hires on team as well as new client accounts, including performing the relevant data entry processes

• Maintains understanding of firm policies and handles certain issues independently.

• Responsible for participation in ad-hoc and general administrative duties including but not limited to copying, scanning, filing, faxing, archiving, inventory ordering, invoice submissions, shipping, mail and check related processing.

Skills & Qualifications:

• Experience supporting high level executives and/or financial advisors in complex environment, preferably in financial services, private sector or government.

• Ability to exercise good judgment and discretion in dealing with confidential material or handling of highly sensitive information.

• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.

• Extreme attention to detail and organizational skills, with ability to prioritize tasks.

• Quick learner and self-starter with excellent anticipation skills.

• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.

• Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.

• Highest degree of integrity, professionalism, and diplomacy is required.

• Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.

• Familiar with expense platforms such as SAP Concur

• Supportive team player with a positive attitude.

• Ideal candidate has at least 5+ years of experience.

Benefits Info

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

The Family Office Associate is a key member of a small, dynamic team supporting the financial, administrative, and operational needs of a Family Office located in Santa Cruz County, CA. This role requires strong organizational, financial, and interpersonal skills, along with the ability to manage a wide range of responsibilities, from day-to-day support and reporting to special projects and property coordination. In this role, you will work closely with the Head of Family Office and Principals, bringing a blend of technical expertise and operational agility. The ideal candidate is highly driven, detail-oriented and entrepreneurial, comfortable operating in a fast-paced, service-oriented environment.

Financial & Accounting Management

• Maintain general ledger and oversee all accounting processes including accounts. payable/receivable, cash flow tracking, expense reporting, month-end reconciliations across personal, investment and entity accounts.
• Prepare and analyze financial statements and cash flow projections, including ad hoc financial summaries.
• Organize financial records, receipts, and documentation for reporting and audit readiness.
• Support risk management efforts by monitoring compliance, tax considerations, and regulatory requirements.

Vendor, Operations & Property Oversight

• Oversee vendor contracts, payments, and relationships across household, investment, and professional services.
• Assist with management of residential and commercial properties, including budgets, repairs, insurance, and compliance.
• Assist in preparing presentations and reports for family members, advisors, and external stakeholders.
• Assist with project management across investments, renovations, events, or philanthropic initiatives.

Administrative & Generalist Duties

• Manage day-to-day operations of the family office.
• Maintain and update key documents and secure digital records and files.
• Provide support for special projects, family events, travel logistics, or concierge-level personal assistance for family members.
• Manage office technology systems, providing mid-level IT support.

Qualifications

• Bachelor's degree in Finance, Accounting, Economics, Business, or a related field.
• Minimum 5+ years of experience in investment operations, accounting, or financial data management, preferably in a family office, investment firm, or private wealth management setting.
• Strong proficiency in Microsoft Excel and ability to learn various software.
• Knowledge of basic accounting principles and financial reconciliation.
• High attention to detail with exceptional accuracy in handling financial data and transaction processing.
• Strong written and verbal communication skills to liaise with internal teams and external partners
• Ability to handle confidential information with the highest level of professionalism and discretion
• Ability to wear multiple hats in a small, dynamic environment, assisting wherever needed.
• Has a proven “can do”, “make it happen” attitude. 

Office Pride Commercial Cleaning Services, is family owned & nationally recognized as one of the nation's top janitorial companies. Schedule: Sat & Sun available after 7 p.m. for 2 hour cleaning

Pay: starts at $11.50 - $12. Raise Opportunities after 30 days!

Frequency of pay: Weekly direct deposit.

We are looking for a person who:

• Demonstrates honesty, integrity, and a hard work ethic
• Enjoys being on your feet and moving around
• Is reliable, friendly, and detail oriented
• Has reliable transportation

We offer:

• Competitive pay and WEEKLY pay!
• Raises after 30 days!
• Professional training
• Advancement opportunities to leadership positions!
• Weekend work schedules (Great for those who already have a day job!)
• Company provided uniforms.
• Telehealth Care Options available!
• Simple IRA (minimum earning requirements)

Qualifications:

• Must be able to perform basic cleaning duties such as: sweeping, mopping, dusting, restroom sanitation, etc.
• Must be able to lift and carry 35 pounds
• Must provide own reliable transportation
• Must be able to pass a background check

Compensation: $11.50 - $12.00 an hour. Raises after 30 days!

Office Pride Commercial Cleaning Services is one of the most respected full-service janitorial and commercial cleaning companies in the nation.

Built on a foundation of strong core values and a commitment to service excellence, our goals are to provide total customer satisfaction and a rewarding work environment for team members.

Duties/Responsibilities: The Office Assistant 1, SG-6, will be assigned to the Claims Processing Unit within the Office of Victim Services. Specific duties include, but are not limited to:

• Monitor incoming claim applications and data enter paper victim compensation claim applications on behalf of victims of crime;
• Assign victim compensation claims to OVS Investigators;
• Answer phone calls to the Agency’s primary phone numbers, including the 800 and main OVS telephone lines, and route calls as appropriate;
• Monitor shared email inboxes for Claims Intake and victim compensation Emergency Awards, taking appropriate action for each inquiry;
• Barcode label, scan, and send tasks/notifications to manage documents related to victim compensation claims within the claims processing system;
• Assist victims, claimants, and providers with the disposition and status of compensation claims and reimbursement;
• Utilize knowledge of Agency policies and procedures to perform assigned job duties;
• Perform other duties as assigned, including coverage for mail duties as needed.

Minimum Qualifications: NON-COMPETITIVE MINIMUM QUALIFICATIONS:

There are no minimum education or experience requirements for this position. All interested candidates are encouraged to apply.

NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

COMPETITIVE MINIMUM QUALIFICATIONS:

Permanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-4 or higher and otherwise eligible for transfer under Civil Service Law.

Candidates eligible for 55-b/c appointment are encouraged to apply.

Position Summary

The Office Manager ensures seamless daily operations of the workplace environment, overseeing reception, facilities coordination, vendor management, travel, and executive-level operational support. This role serves as a trusted operational partner to the Sr. Director of Executive Operations and leadership team, ensuring a professional, organized, and efficient office experience. The Office Manager collaborates cross-functionally with all departments, and department leaders to drive operational excellence across workplace services and corporate support functions.

Key Responsibilities

Front Desk & Visitor Management

• Answer and direct incoming phone calls
• Greet visitors and manage front desk reception area
• Issue and track visitor and employee temporary badges
• Address customer service inquiries and coordinate resolution with appropriate departments

Mail & Shipping Operations

• Sort and distribute all incoming mail and packages
• Process outgoing mail and shipments
• Maintain mailroom organization as well as USPS and UPS supply inventory

Conference Room & Meeting Support

• Manage conference room scheduling and readiness
• Ensure conference rooms are clean, organized, and properly configured
• Partner with IT to resolve conference room and ELT technology issues
• Coordinate meeting support for ELT and leadership sessions as needed

Office Operations & Facilities Coordination

• Maintain office, lobby, breakroom, and common areas
• Order and manage office, breakroom, and janitorial supplies
• Coordinate cleaning services and address vendor issues (e.g., Jani-King)
• Work with facilities team to resolve office and building concerns
• Maintain office seating and organizational charts
• Create and update cubicle and office name tags

Vendor & Equipment Management

• Serve as primary liaison for office vendors and contractors
• Manage and maintain office equipment; partner with IT as needed
• Track service requests and ensure timely follow-through and resolution

Administrative Support & Special Functions

• Coordinate Outfitter travel logistics as assigned

Qualifications

• 3+ years of experience in office administration, reception, or office management
• Travel coordination experience with platforms, such as Navan or Concur
• Strong organizational and multitasking skills
• Professional communication skills (verbal and written)
• Experience coordinating vendors and service providers preferred
• Proficiency in Microsoft Office or comparable systems
• Ability to manage multiple priorities in a fast-paced environment

Core Competencies

• Service-oriented mindset
• Strong attention to detail
• Problem-solving and follow-through
• Professional discretion and confidentiality
• Ability to collaborate cross-functionally (IT, Facilities, Leadership, Departments)

Executive & Corporate Operations Support

• Manage corporate travel agreements and vendor relationships (Navan, Engine, National/Enterprise, Airline Partners)
• Schedule and coordinate Store Support Center and Leadership meetings
• Partner with Real Estate to coordinate document execution by CFO; manage overnight shipments as needed and ensure fully executed documents are received and properly filed in designated real estate folders
• Distribute monthly employee birthday and anniversary lists to Department Managers

Sportsman's Warehouse is an Equal Opportunity Employer

City of Kirkland

$31.61 - $37.18 Hourly

Kirkland, WA

Full-Time

202100753

Fire - Emergency Management

03/09/2026

Non-Exempt

AFSCME

The City of Kirkland's Office of Emergency Management is seeking to hire a Temporary Office Specialist!
Note: This position is classified as temporary and is currently funded through 12/31/2026.

Why Kirkland?

Ranked as one of the most livable cities in America, Kirkland is an attractive and inviting place to live, work, and visit. We have big city vision while maintaining a small-town, community feel. If you are a candidate with the desire to join an organization looking to innovate into the future, the City of Kirkland is the place for you!

If you ask our employees why they love where they work, they will tell you about the great people, work environment, supportive leadership and City Council, and fearless innovation.

We also invest in you!

Competitive Wages: We strive to maintain competitive compensation packages and work to provide wages that meet the knowledge, skills, and abilities of our employees.

Awesome benefits: The City offers benefits that are unmatched by most other employers. Please click on the benefits tab above to view more details.

Childcare Programs: To help address the challenge of reliable childcare, the City of Kirkland has agreements with two local childcare providers that offer discounted rates for our employees at 10 locations within 20 miles of Kirkland. Learn more!

Training and Career Development: The City of Kirkland believes in developing it's employees. You will have access to training opportunities designed for career development and advancement based on your position, skills, and interests.

Job Summary

The role of the Office Specialist is to perform a broad range of skilled administrative tasks that support the effective office operations of the department with an emphasis on quality customer service.

Distinguishing Characteristics: The work of the Office Specialist is unique in that it provides administrative support including office management, office operation, customer care, and quality administrative service to multiple departments ensuring the City and organization operate smoothly and efficiently. The Office Specialist performs a variety of standard/intermediate office support duties while the Administrative Assistant performs complex, specialized, technical, and non-standard office support. This position can be held in a variety of departments and divisions with specific focus areas.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Assists the public in person and via phone or online inquiry.
• Sorts and distributes incoming and outgoing mail and coordinates deliveries and pickups.
• Arranges and coordinates registration and payment for trainings and conferences for staff, including travel and/or accommodations.
• Assists with training staff on various computer software systems.
• Prepares for and supports meetings for City staff, boards, commissions, and committees by scheduling and confirming attendance; preparing in-person and virtual meeting spaces and materials and setting up refreshments; assembling and distributing packets; attending meetings; and recording and producing accurate minutes.
• Maintains and organizes department supply cabinets and materials for internal and external customers.
• Provides administrative support to staff in creating and updating webpages.
• Assists with data collection, tracking, analysis, and reports. May include inventory, labor hours, equipment usage and materials used.
• Processes and disseminates confidential records and information in compliance with public disclosure laws and Department rules and regulations. May serve as a records management representative for department.
• Proofs, edits and types a variety of documents for the department managers and staff.
• Performs research projects for senior staff members.
• Creates and maintains file systems, ensuring required files, forms, correspondence, and other documents are appropriately filed and available.
• Provides administrative support for various accounts payable and purchasing tasks. Prepares and enters purchase requisitions utilizing City's financial system; assures proper approvals and coding; verifies packing slips with invoices and routes approved invoices to Accounts Payable for payment; maintains files for orders and payments made. Processes purchase orders and invoices, accounts for purchasing credit cards within the department, and is responsible for cash/check handling, customer billing, and refunds.
• Develops office procedures and routines, as necessary.
• May act as passport application acceptance agent, which includes reviewing and processing applications for compliance with U.S. State Department requirements, and providing extensive informational services related to all facets of passports.
• May serve as notary public, notarizing City documents.
• Fosters a positive and supportive work environment; promotes diversity, equity, inclusion, and belonging in the workplace, contributing to an environment of respectful living and working in a multicultural society.

• Performs functions as assigned in the City's emergency response plan in the event of an emergency.
• Provides back-up and performs duties in the absence of other administrative staff.
• May participate in support personnel hiring and training.
• Performs other related duties as required to ensure efficient office operations.
• Acts as liaison between the departments to ensure efficient coordination of activities.

• Knowledge of general office administration procedures, concepts, and automation applications.
• Knowledge of basic filing and Recordkeeping practices.
• Knowledge of written business communication/report-writing techniques.
• Knowledge of database management.
• Knowledge of basic mathematical computations.
• Skilled in customer service and public relations in person or on the phone.
• Skilled in problem solving, organization and planning.
• Skilled in attention to detail and accuracy.
• Skilled in using office equipment such as phones, copiers, fax machines and multi-line telephones.
• Skilled in using computers and related software applications, including word processors, spreadsheets, databases and specialized software and applications (document retention, permit tracking and/or inventory tracking).
• Skilled in effectively communicating, both orally and in writing.
• Ability to obtain a basic knowledge of Department standards and procedures.
• Ability to work cooperatively and effectively with all levels in the organization, outside consultants/vendors, other agencies and the general public.
• Ability to use independent and discretionary judgment effectively.
• Ability to assess and prioritize multiple priorities.

Minimum Qualifications:

• Education: High school graduate or GED.
• Experience: 2 years of increasingly responsible administrative experience.
• Or: In place of the above requirements, the incumbent may possess any combination of relevant education and experience which would demonstrate the individual's knowledge, skill, and ability to proficiently perform the essential duties and responsibilities listed above.

• Experience related to the department or focus area may be preferred.
• Possess or ability to obtain Washington Notary Public license within 6 months of hire if needed, paid by the City.
• Passport acceptance agents must be U.S. Citizens and certified by the U.S. Department of State.

Physical Demands and Working Environment:
Performs work in an office environment. Prolonged periods of sitting and computer keyboard entry is a routine part of this job. Must be able to work at a copier for long periods of time. Must be able to lift up to 35 pounds.

Selection Process

Position requires a resume and cover letter for consideration of application. Please note how you meet minimum qualifications within the cover letter. Applicants who are selected for next steps in the hiring process will be invited by phone or e-mail. Candidates are encouraged to apply at the earliest possible date as screening, interviewing, and hiring decisions will be made through the recruitment period, until such time as the vacancy is filled.

The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call or Telecommunications Device for the Deaf 711.

Office & House Manager

Location: Austin, TX

Job Type: Full-time

Salary: $20/hr + Bonus + Benefits (based on experience)

About Everyday Dose

Everyday Dose is a super fast-growing wellness brand focused on high-quality functional coffee that support productivity, health, and performance. We operate with a startup mentality, which means fast-paced, dynamic, proactive and innovative, while maintaining a strong focus on efficiency and high standards.

Our Austin HQ reflects our commitment to wellness, featuring a sauna, cold plunge, open workspaces, and a collaborative environment. It's not fancy. The space is very raw and industrial, but there's a unique vibe to it.

We are looking for a highly organized, proactive, and resourceful Office & House Manager to oversee the operations of both our office (2,000 sq. ft.) and personal residence. This is a hands-on role.

Responsibilities Office Management

Office Operations & Facility Management

  •  Oversee and maintain the office space, common areas, and workstations to ensure a clean and functional environment. I.e. clean dishes, take out the trash, vacuum, order snacks, coordinate lunch, etc.

  •  Coordinate with vendors and service providers for maintenance, office improvements, and small repairs.

  •  Manage inventory of office supplies, beverages, and wellness products to keep the space stocked.

  •  Coordinate with cleaner who comes weekly.

  •  Take photos of mail and send to the appropriate team member

Procurement & Expense Management

  •  Order office supplies, wellness products, and miscellaneous items via Amazon, online vendors, and local stores.

  •  Track and submit receipts and invoices to the finance team.

  •  Maintain a monthly expense log for office-related purchases.

IT & Tech Support

  •  Serve as the first point of contact for IT issues at both the office and personal residence.

  •  Fix issues related to WiFi, projector, printers, software, and office devices.

• Setup new team members emails and slack accounts.

House Management (Personal Residence)

Errands & Shopping Coordination

  •  Manage grocery shopping, household supplies, and meal prep coordination.

  •  Ensure the kitchen is stocked with healthy, functional foods that align with lifestyle preferences.

  •  Run personal errands, such as picking up/dropping off items and coordinating deliveries.

Household Maintenance & Project Oversight

  •  Schedule and oversee home repairs, maintenance, and small improvement projects.

  •  Work with service providers for plumbing, cleaning, and general upkeep.

  •  Wash and manage company and personal car

Travel Preparation & Home Organization

  •  Prepare the home before travel (cleaning, organizing, stocking essentials).

  •  Unpack suitcases and reset the home after travel.

  •  Ensure the house remains a low-stress, functional environment while managing frequent travel schedules.

What We’re Looking For

Highly organized & proactive – Anticipates needs before they arise and takes initiative to solve problems.

Strong multitasking skills – Comfortable handling office operations, personal tasks, and troubleshooting IT issues.

Proactive & Anticipatory: Skilled at foreseeing the founder's needs and potential issues, proactively addressing them before they escalate. Initiative-driven in resolving problems and suggesting improvements.

Tech-savvy – Able to handle basic IT troubleshooting and communicate with support teams when needed.

Resourceful & self-sufficient – Able to figure things out, coordinate logistics, and make decisions independently.

Discreet & trustworthy – Comfortable handling confidential information and personal tasks with professionalism.

Determined & Tenacious: Shows a relentless attitude in overcoming obstacles, persistently pursuing solutions and alternatives until a satisfactory outcome is achieved.

Detail-oriented & efficient – Able to juggle responsibilities without dropping the ball.

Requirements

Prior experience in office management, personal assisting, or operations preferred.

Strong problem-solving skills and ability to troubleshoot IT, facilities, and logistics issues.

Ability to order, track, and manage purchases and expenses.

Comfortable lifting, stocking, and organizing office/home supplies.

Valid driver’s license and ability to run errands as needed.

Must be Austin-based and available for in-person responsibilities.

Perks & Benefits

Competitive salary: $20/hr + Bonus

Company Equity

$6000 per year in wellness cash (I.e. massages, gym)

$6000 per year in childcare

401k+ match

Health / Dental Insurance

Access to office wellness perks: Sauna, cold plunge, gym and health-focused workspace.

A dynamic, startup environment with room for growth.

Opportunity to work closely with a Founder & CEO and fast-growing wellness brand.

Office Assistant

Location: New Providence, New Jersey

Employment Type: Contractor to Permanent (3–6 month trial period)

Work Schedule: 4–5 days per week in office, with optional remote work on Fridays

About the Role

We are seeking a proactive and organized Office Assistant to support daily office operations and provide administrative support to leadership. This role combines office management, employee engagement, and executive assistance, requiring someone who thrives in a small, dynamic company environment. The ideal candidate is flexible, solution-oriented, and enjoys creating a positive and collaborative work atmosphere.

Key Responsibilities

Office Support

• Support daily office functions and create a welcoming environment for employees and visitors.
• Serve as the main point of contact at reception: greet guests, answer office questions, manage mail, and handle shipments.
• Be prepared to handle regulatory visits appropriately.
• Assist employees with planning office meetings, including site coordination and catering orders.
• Manage office vendors, including equipment maintenance and supply orders.
• Coordinate with building management on issues like temperature, cleaning, and other facilities needs.
• Create new hire badges, conduct office tours, and review office procedures.
• Assist in organizing company-wide events, executive meetings, off-sites, office lunches, team activities, and holiday parties.
• Foster a positive and collaborative office culture.
• Support ad-hoc projects and tasks as needed.

Administrative Support

• Provide proactive administrative support to leadership, including calendar management and resolving scheduling conflicts.
• Coordinate domestic and international travel; assist with expense reporting.
• Schedule recurring meetings, prepare agendas, and distribute meeting materials.
• Manage purchase orders, process invoices, and assist with financial administration tasks.
• Support recruitment efforts by scheduling interviews, coordinating candidate travel, and providing onsite support.
• Prioritize competing tasks and act proactively to address organizational needs.
• Serve as a versatile team member, contributing to special projects and covering gaps as they arise.
• Anticipate problems, take initiative, and provide solutions before issues escalate.
• Collaborate with other office admin team members to maintain an efficient and positive workplace.

Requirements

Education & Experience

• Bachelor’s degree preferred.
• 5+ years of experience in office coordination/management.
• 2+ years of experience in an administrative support role.
• Experience in pharmaceutical or biotech industries preferred but not required.

Skills & Attributes

• Positive, can-do attitude with a willingness to help others.
• Self-starter with a “roll up your sleeves” mentality.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office, Teams, and advanced Outlook calendar management.
• Excellent interpersonal skills with the ability to build relationships across the organization.
• Highly organized with strong multitasking and prioritization abilities.
• Ability to work independently and collaboratively.
• Trustworthy and discreet with confidential information.
• Flexible and adaptable to handle ad-hoc tasks as needed.
• Able to lift boxes and office supplies over 30 lbs

ABOUT CAMPBELL COUNTY HEALTH

Campbell County Health (CCH) is more than just a hospital—we are a comprehensive healthcare system serving northeast Wyoming. Our organization includes Campbell County Memorial Hospital, a 90-bed acute care community hospital in Gillette; Campbell County Medical Group, featuring nearly 20 specialty and primary care clinics—including locations in Wright and Hulett; and The Legacy Living & Rehabilitation Center, a long-term care facility. 

To be responsive to our employee’s needs we offer:

• 
  
• Generous PTO accrual (increases with tenure)
  
• Paid sick leave days
  
• Medical/Dental/Vision
  
• Health Savings Account, Flexible Spending Account, Dependent Care Savings Account
  
• 403(b) with employer match
  
• Early Childhood Center, discounted on-site childcare
  
• And more! Click here to learn more about our full benefits package
  

JOB SUMMARY

The Office Coordinator performs all duties required to support and coordinate functions efficiently to meet and/or exceed customer expectations. Responsible for compiling patient’s medical record, coordinating patient’s tests and procedures with multiple internal and external sources. Completes patient order entry and maintains par level of patient and departmental supplies, and is an instrumental resource of patient information to physicians and staff.

ESSENTIAL FUNCTIONS

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• Promptly acknowledges a patient upon their arrival to the department.  Quickly and efficiently addresses the patients’ needs.  Knows and relays information to the patient i.e. wait times, special instructions, etc.
  
• Maintains confidential patient records and physician orders via computer and paper.
  
• Communicates daily via telephone, fax, email to physicians, referring physicians, offices, and patients to ensure patient satisfaction.
  
• Enters physician orders into the HIS accurately for all imaging modalities.     
  
• Demonstrates proficient computer skills in HIS, RIS, email, MS Word, MS Excel.
  
• Scans physician orders in the appropriate account in the HIS.
  
• Escort patients to the appropriate waiting area for their exam.
  
• Performs daily reminder calls to the patients.  This includes specific exam information and preparation instructions.
  
• Coordinates imaging and procedures, ensuring accurate preps, diets, medications, and supplies, etc., are communicated to the patient and/or provider’s office. Prioritizes the scheduling of multiple tests and procedures.
  
• Schedules in HIS for all radiology modalities, follows the protocol for such scheduling, obtains proper paperwork, and required signatures in accordance of quality standards and to maintain accuracy.
  
• Accurately enters orders in HIS and reason for exam for appropriateness.  Determines the correct patient account when placing imaging orders.
  
• Accurately utilizes RIS (Radiology Information System) to arrive patients and obtain patient information.
  
• Encourages cost savings for the department and organization.
  
• Provides excellent customer service, demonstrates professionalism and courteous telephone etiquette.
  
• Demonstrates flexibility, positive interpersonal relations in high volume, high traffic, and fast paced work environment.
  
• Demonstrates good positive communication skills with patients, families, medical staff and co-workers.
  
• Communicates closely with interdepartmental staff to coordinate schedules and obtain proper paperwork and previous diagnostic imaging when necessary.
  
• Complies with the hospital’s Corporate Compliance Program including, but not limited to, the Code of Conduct, laws and regulations, and hospital policies and procedures.
  
• Must be free from governmental sanctions involving health care and/or financial practices.
  
• Performs other duties as assigned.
  
• Review of patient records for information needed for procedures (i.e. labs, previous exams etc.)
  
• Shows initiative. Tasks are completed before the end of shift and aids in preparation for the next day. Uses time wisely.  Able to multi-task, prioritize work, and complete it in a timely manner.
  
• Knowledge of medical terminology and familiarity with medical diagnostic procedures.
  
• Knowledge of current health care billing practices and authorization requirements.
  
• Confirms insurance information with the patient or provider’s office for authorization purposes.
  
• Coordinates scheduling of patient exams with CCH authorization staff to limit wait times for patients and ensure adequate authorization from patient insurance.
  
• Familiarity with CPT codes for imaging procedures.
  
• Familiarity with ICD-10 codes.
  
• Verifies Medical Necessity when scheduling and entering orders.  Communicates to provider offices regarding absence of medical necessity, or medical necessity fails.
  
• Coordinates complex imaging requests and/or procedures with other departments in the hospital.
  
• Coordinate and participate in activities relating to the retrieval of prior patient imaging, importing CD’s into PACS per protocol.
  
• Participates in the Appropriate Use Criteria for Advanced Diagnostic Imaging program following CMS guidelines.  Assists physician offices with AUC resources and website information for CPT code accuracy.
  

JOB QUALIFICATIONS

• 
  
• Education
  
  
  • 
    
  • High school graduate or GED
    
  
  
  
• Licensure
  
  • 
    
  • None
    
  
  
  
• Certifications required
  
  • 
    
  • See Cardiopulmonary Resuscitation Certification Policy and Certifications/Education Requirements Policy.
    
  
  
  
• Experience
  
  • 
    
  • Previous clerical or unit secretary experience preferred.
    
  • Courses in medical terminology or unit secretary training program preferred
    
  
  
  

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