Information Technology Jobs in Surfside Florida

Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 28,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties. With internationally renowned centers of excellence in cancer, cardiovascular care, orthopedics and sports medicine, and neurosciences, Baptist Health is supported by philanthropy and driven by its faith-based mission of medical excellence. For 25 years, we've been named one of Fortune's 100 Best Companies to Work For, and in the 2024-2025 U.S. News & World Report Best Hospital Rankings, Baptist Health was the most awarded healthcare system in South Florida, earning 45 high-performing honors.

What truly sets us apart is our people. At Baptist Health, we create personal connections with our colleagues that go beyond the workplace, and we form meaningful relationships with patients and their families that extend beyond delivering care. Many of us have walked in our patients' shoes ourselves and that shared experience fuels out commitment to compassion and quality. Our culture is rooted in purpose, and every team member plays a part in making a positive impact because when it comes to caring for people, we're all in.

Works under the clinical supervision of the practice physician(s) and clinic supervisor/manager and is responsible for assisting the physicians in the practice. Assists in examination and treatment of patients, rooms patients and obtains information, measures vital signs (i.e.: pulse rate, temperature, blood pressure, pulse oximeter, pain level, weight, and height), and records information on patients' charts/Electronic Medical Record (EMR). Also collects and prepares specimens for laboratory analysis. Serves as a mentor and helps train new medical assistants regularly and consistently. Estimated pay range for this position is $21.24 - $27.61 / hour depending on experience.

Degrees:

• High School Diploma, Certificate of Attendance, Certificate of Completion, GED or equivalent training or experience required

Licenses & Certifications:

• Licensed Practical Nurse
• Paramedic
• AAMA Certified Medical Assistant
• Emergency Medical Technician
• Certified Nursing Assistant
• Basic Life Support
• Registered Medical Assistant

Additional Qualifications:

• Must have at least one of the above required licenses/certifications (MA, CNA, LPN, EMT, Paramedic)
• Medical Assistants with a Certificate or Diploma of Completion of a Medical Assistant training program hired after 7/1/16 or foreign Medical Doctor with a foreign medical doctor diploma hired after 5/1/17 will have up to 6 months from start of employment with BHSF to obtain Medical Assistant Certification
• Effective 11/3/17, a Foreign Medical Doctor with a Foreign Medical Doctor Diploma will no longer be qualified to be hired in the Medical Assistant role
• BLS required for all
• For Primary Care Practices, EKG and Phlebotomy Certifications are also required for employees with the CNA license only
• CNA, LPN, EMT license must be from Florida
• Must be a professional, organized detail-oriented team player with effective interpersonal communication skills (verbal and written)
• Possesses compassionate demeanor, excellent customer service skills and high ethical standards
• HIPAA/OSHA compliance required
• Ability to work in a high volume, fast paced environment efficiently
• Proficient in computer applications and typing skills
• Proficient in Electronic Medical Record (EMR) systems
• Bilingual preferred
• Knowledge of Health Care regulatory guidelines and Medical Terminology a plus

Minimum Required Experience: less than 1 year

Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience. As part of our team, you will experience:

• Success. Our winning team pursues excellence while learning and evolving
• Career growth. We develop industry leading talent because Ross grows when our people grow
• Teamwork. We work together to solve the hard problems and find the right solution
• Our commitment to diversity, equality & inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.

Our corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.

General purpose: The retail associate is responsible for ensuring our customers have a positive shopping experience. The associate makes eye contact, smiles, and greets all customers in a courteous and friendly manner, treats fellow associates with respect, efficiently follows all company best practice standards as outlined in all work centers, maintains a clean work area at all times, and ensures proper merchandise presentation. The retail associate is expected to be engaged in these tasks as assigned during all working hours and will be expected to perform a range of functions in all areas of the store as business needs require. The associate may be requested to perform additional tasks in specific situations, if performance of these tasks will help achieve our customer service and operational goals.

Essential functions:

• Understands that safety is the number one priority and practices safe behaviors in everything they do.
• Maintains a high level of awareness on the sales floor to create a safe and secure shopping environment for everyone. Maintains clutter free, clear egress to emergency exits. Immediately corrects or reports any unsafe conditions or practices to store leadership.
• Treats all customers and associates with respect and courtesy; is friendly and professional at all times. Recognizes fellow associates using company recognition programs.
• Assists customers in any way necessary - is register-trained, assists customers with merchandise, and answers customer questions in a polite and knowledgeable manner. Greets all customers by making eye contact, smiling and saying \"hello\" throughout the store as well as saying \"thank you\" with every register transaction.
• Provides prompt and efficient responses to customers at all times. Responds to customer service calls immediately. Handles all customer issues in a courteous and helpful way, calling a member of the store leadership when needed.
• Represents and supports the company brand at all times.
• Performs cleaning tasks such as sweeping, mopping, dusting, wiping counters and mirrors, replenishing restroom supplies, and disinfecting high-touch areas including the front-end, sales floor and restrooms to help maintain merchandise, customer and team areas.
• Maintains a professional appearance and adheres to the company's dress code at all times.
• Performs daily assigned sizing and recovery per company best practice to ensure a neat, clean and organized store that is well-maintained and efficiently merchandised to standards.
• Expedites newly received merchandise receipts to the sales floor with a sense of urgency, merchandising all items per company best practice to the monthly presentation guidelines and maintaining merchandise/brand name familiarity within departments to assist customers.
• Understands the loss prevention awareness program, the shortage highway, the store protection specialist (sps) position (where applicable), and merchandise protection standards.
• As a representative of ross inc., demonstrates integrity and honesty in all interactions with associates and customers. Safeguards confidential information, cash and credit card information, and merchandise.
• Follows all mark-out-of-stock (mos) policies, including the identification of mos merchandise, proper processing of each piece and the notification of store leadership to review and approve all disposals.
• Follows all policies and procedures concerning cash, check, charge card and refund transactions, voids and offline procedures. Maintains a high level of awareness and accuracy when handling bankable tenders.
• Demonstrates a sense of urgency to efficiently perform their role. Maximizes productivity by executing all store best practices and minimizing steps and touches in their work flow.

Competencies:

• manages work processes
• business acumen
• plans, aligns & prioritizes
• builds talent
• collaborates
• leading by example
• communicates effectively
• ensures accountability & execution

Qualifications and special skills required:

• effectively communicate with customers, associates and store leadership in a friendly, respectful, cooperative and pleasant manner.
• ability to perform basic mathematical calculations commonly used in retail environments.

Physical requirements/ada:

• ability to use all store equipment, including pdts, registers and pc as required.
• ability to spend up to 100% of working time standing, walking, and moving around the store.
• ability to regularly bend at the waist, squat, kneel, climb, carry, reach, and stoop.
• ability to occasionally push, pull and lift more than 25 pounds.
• ability to use janitorial equipment, rolling racks, ladders and other assigned supplies.
• certain assignments may require other qualifications and skills.
• associates who work stockroom shifts: ability to regularly push, pull and lift more than 20 pounds.

Supervisory responsibilities: none

Disclaimer: this job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion. Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

(FULL TIME - PART TIME - SEASONAL AVAILABLE)

DESCRIPTION:

The Dental Assistant functions as a member of the dental team responsible for working directly with the dentist. Duties cover both clinical and administrative requirements of the department. Assisting in the delivery of oral health care through standard procedures and fore-handed techniques. Completing various procedures in patient preparation. Exposing radio-graphic dental films using paralleling and bisecting the angle techniques. Processing of radio-graphic films. Maintaining equipment. Obtains, records, and files patient information. Sterilizing instruments and maintaining aseptic environment in all areas of patient care. Giving out dental appointments and patient information. Procuring electronic health information, process patient data, maintain unit records/logs, patient referral and other clerical duties as required. Coordinate unit function with administrative and clinical unit staff. Informs provider of patient status and unit activities. Reports to work on time and ready to work with minimal absenteeism. Adheres to Confidentiality Policies and Procedures / HIPAA Regulations. Assist with patient intake, registration and billing. Performs other duties as assigned.

QUALIFICATIONS:

High School graduate or GED equivalent. Dental Assistant training by a certified program and one (1) year experience as a Dental Assistant. Certificate of expanded functions required. Certificate of Dental Assistant training or Certificate of Dental Radio-graph (with on the job training). Maintain current CPR certification from the American Heart Association. Basic knowledge of dental anatomy, materials, instruments, equipment and techniques.

We Are An Equal Opportunity Employer

The Sales Outfitter performs various Selling / Customer Service activities, to include greeting and acknowledging all customers in a prompt and friendly manner, handling merchandise with care, providing information, assistance, and direction to customers.

Essential Functions:

• Supports a strong commitment to world class customer service and ensures a pleasant and productive shopping experience for all customers.
• Insures a pleasant and productive shopping experience for all customers.
• Demonstrates product to customers.
• Replenishes product on shelves as required per Merchandising guidelines.
• Remains Product \"expert\" through ongoing product knowledge training.
• Remains knowledgeable of advertised sales; maintains pricing and signing.
• Assists with \"Seasonal\" floor merchandise moves.
• Restocks merchandise as required.
• Keeps work area clean, neat and well stocked with supplies.
• Follows all Company Policies and Procedures.
• Provides a legendary experience for every customer, every time by assisting customers in making buying decisions by:
  • Identifying and evaluating customers' needs,
  • Making product recommendations based off of this analysis,
  • Promoting programs including, but not limited to CLUB Membership, VOC and In-Store Pick-up.
• All Other Duties As Assigned

Experience/Qualifications:

• Minimum Degree Required: High School Education or Equivalent Experience

Knowledge, Skills, and Ability:

• Ability to calculate figures such as discounts and make change to customers
• Ability to communicate in a friendly and professional manner to our customers and other associates
• Ability to establish and maintain effective working relationships with Management, coworkers and customers
• Ability to operate computerized Point of Sale register system

Travel Requirements:

• N/A

Physical Requirements:

• Constantly stand and/or walk during shift
• Occasionally ascend or descend ladders, stairs, ramps, etc.
• Constantly communicate with others to exchange information
• Occasionally repeat motions that may include the wrists, hands and/or fingers
• Occasionally operate machinery and/or power tools
• Occasionally operate motor vehicles or heavy equipment
• Light work that includes moving objects up to 20 pounds constantly, may occasionally move and lift objects up to 100 pounds or more (utilizing a team lift as needed)
• Occasionally work in tight and confined spaces
• Occasionally work in noisy environments

Independent Judgement:

• Performs tasks and duties under general supervision, using established procedures and innovation. Chooses from limited alternatives to resolve problems. Occasional independent judgment is required to complete work assignments. Often makes recommendations to work procedures, policies, and practices.

Part Time Benefits Summary: Enjoy discounts on retail merchandise, our restaurants, world-class resorts and conservation attractions!

• Dental
• Vision
• Voluntary benefits
• 401k Retirement Savings
• Paid holidays
• Paid vacation
• Bass Pro Cares Fund
• And more!

Bass Pro Shops is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.

Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. If you need a reasonable accommodation for any part of the application process, please visit your nearest location or contact us at .

Terra, the award winning, Miami-based real estate development company carefully chooses projects that have a positive impact on their surroundings and, by extension, on the people who live there. When planning a new development, Terra takes a dynamic role with the city and neighborhood to activate its potential as a community, maximizing the way in which people are able to live and work; creating new and innovative ways for the urban & suburban landscape to evolve. The firm has cultivated a portfolio of more than five million square feet of residential and commercial real estate valued in excess of $8 billion and is active across all major real estate asset classes, including multifamily apartments, luxury condominium and single-family residences, retail and office space, hotels, and industrial properties. Terra has achieved international acclaim for its commitment to design excellence, resiliency measures, and sustainable development and has been continuously transforming South Florida into the prosperous metropolis we know today.

The Legal Administrative Assistant provides administrative and organizational support to the Legal Department. This role focuses on document management, tracking, coordination, calendaring. And internal process support, with all substantive legal work performed under attorney or senior paralegal supervision.

General Responsibilities

Corporate Administration & Entity Support

• Track annual reports, business licenses, and renewals and flag upcoming deadlines for review by senior legal staff

• Assist with registered agent administration, including logging notices, invoices and correspondence

• Save, label and file corporate documents in accordance with Legal Department naming and filing conventions

• Assist with entity formations and dissolutions by preparing administrative filings using approved templates and checklists

Document Management and Legal Administration

• Receive, log, save, and distribute legal documents upon receipt

• Assist with execution of documents, including coordination of signatures, notarizations, and delivery

• Maintain electronic and hard-copy legal files

• Support document compilation for internal review, audits and external requests

• Maintain version control and proper labeling of documents

• Maintain internal databases and shared drive with updated entity and compliance checklists

• Assist with tracking legal expenses, per project, by categorizing the expense, the budget, and notes on why a few may be higher or lower per project

• Assist with creating a legal expenses database to assist the Legal Department in tracking and budgeting expenses and estimating new legal costs for new and upcoming projects

Contract & Tracker Support

• Assist with contract administration, including:

• Logging agreements into legal trackers

• Tracking execution status and outstanding items

• Filing fully executed agreements

• Populate and maintain legal trackers for contracts, matters, deliverables and deadlines

• Coordinate with internal teams to obtain missing information or documents needed for completion

• Escalate delays or missing items to senior legal staff

Litigation and Claims Administrative Support

• Assist with all litigation and claims tracking, including discovery, under senior paralegal, or attorney supervision

Construction and Development

• Assist with filing and tracking certificates of use, business tax receipts, and permits for project sites, sales center, and main office

• Schedule inspections and coordinate administrative submissions with municipalities

• Track and submit invoices for legal-related services for processing

• Liaise with project teams to gather information and provide status updates as directed

Calendar and Coordination

• Assist attorneys and senior paralegal with:

• Calendaring deadlines

• Scheduling meetings and calls

• Coordinating internal and external participants

• Monitor shared calendars and notify legal staff of upcoming deadlines or conflicts

• Ensure follow-up on assigned administrative tasks

General

Support Legal Department initiatives including:

• Process improvements

• File clean-ups

• Data organization projects

• Assist with company-wide legal notices and administrative communications

• Provide backup administrative support as needed

• Perform other administrative and clerical duties as assigned

As a team member at Terra, you’ll enjoy:

• Career advancement and bonus opportunities.

• Comprehensive benefits package, including health, vision, dental insurance, and FSA (Flexible Spending Account)

• Employer-paid life and disability insurance

• Employer matching 401k

• Employee team building events

• Company paid monthly lunches

• Paid Time Off and paid Holidays

Title: Insurance Personal Lines Private Client Account Executive, Family Office

Location: Miami, FL (REMOTE)

Salary: $120,000k - $145,000k + excellent benefits

Our client, an established Top 20 P&C insurance broker is seeking a Personal Lines Account Executive, Family Office. Position is open due to growth. You will be responsible for overall service of the book of business consisting of High-Net-Worth clients. Must have experience working with High-Net-Worth individuals and carriers, including Chubb, Zurich, Cincinnati, PURE, etc. Position is 100% remote and will have occasional travel to regional offices.

If interested, please send resume to – All resumes will be held confidentially and nothing will be shared with anyone without your consent and approval.

Responsibilities:

• Reviews client exposures, loss experience and current coverage and recommends appropriate products and services.
• Presents clients with accurate market data from appropriate resources to advise & counsel on complex risk.
• Familiarity writing with high-net-worth carriers including, but not limited to Chubb, AIG, Zurich, Cincinnati, etc.
• Ability to communicate client’s risk salutation and binding instructions to carriers.
• Develops complete client information and applications for new and renewal business. Markets to insurance carriers and prepares proposals.
• Serves as main point of contact for the client.
• Follows up with insurance carrier underwriters to answer questions and solicit quotes for new business.
• Negotiates premiums, coverages, terms, and conditions for prospective clients.
• Addresses client questions, provides guidance on appropriate coverage changes and/or contractual requirements, educates client on exclusions and exposures.
• Assists with the strategic design of insurance plans for clients with little to no supervision.
• Strategically assists in the remarketing of renewals to ensure a high level of account retention.
• Oversees the preparation of proposals for the client, including, but not limited to submissions, loss evaluations and risk analysis to ensure timely and accurate quotations and policies.
• Determines and communicates various options for billing and invoicing.

Education and Qualifications:

• MUST have 8+ years of Private Client and/or Family Office experience!
• Must currently hold an active Property & Casualty License
• Has a high level of technical insurance knowledge, is organized, and possesses excellent verbal and written communication skills.
• Possesses the ability to cast vision, develop effective strategies and tactics, and create positive motivation for business segment colleagues.

The specific compensation for this role will be determined based on the education, experience, location and skill set of the individual selected for this position.

SolomonEdwardsGroup, LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, or protected veteran status.

SolomonEdwardsGroup, LLC adheres to the California Consumer Privacy Act (CCPA). Your privacy is important to us, and we never sell your data to third parties. Personal information is only collected to match applicants with job opportunities. For more information on your rights, click here: ccpa

The Family Services Coordinator supports the mission, goals and values of the OPO by screening and evaluating potential donors. The Family Services Coordinator is responsible for working with families to provide information regarding donation opportunities, obtaining authorization per OPO standards, conducting a comprehensive medical and social history, and providing bereavement support to families and hospital staff throughout the donation process.

ESSENTIAL FUNCTIONS

Essential Functions Statement(s)

· Performs responsibilities of position and promotes teamwork and a professional working environment.

· Responds to donor referral notifications via telephone within 20 minutes.

· Responds on-site to all potential organ donors within 90 minutes unless prior approval is given by the Administrator on call to respond beyond 90 minutes.

· Collects clinical information to determine donor suitability in collaboration with the Administrator on call.

· Discusses donation options with potential donor next-of-kin or family with knowledge about organ, eye, and tissue donation per hospital guidelines.

· Works in close collaboration with hospital and other OPO staff to evaluate and determine the best time to offer families the opportunity for donation.

· Assists donor families to accept death as described by the primary care physician.

· Provides initial aftercare support, utilizes community resources to assist grieving families.

· Provides referral responder coverage for hospitals and provides back-up as needed.

· Ability to serve on a call schedule, with flexibility, for extended hours (can require day and night hours).

· Work with families to obtain authorization for donation; obtain and document accurate med/social history.

· Assists with Donation after Cardiac Death (DCD) cases as assigned.

· Works with hospitals to increase hospital personnel responsiveness to potential organ and tissue donation cases by developing effective relationships with key personnel.

· Assists in the coordination of Donor Remembrance Ceremony.

· Collaborates with the Aftercare Coordinator and the Aftercare process.

· Actively participates in hospital and public education programs as directed.

· Assists with chart review and data collection as needed.

· Assists with survey/accreditation maintenance.

· Assists in the training and development of the Family Services department.

· Assists with community education and support through community service events.

· Meets or exceeds performance metrics for the OPO’s Family Services department.

· Collaborates and coordinates with other OPO departments.

· Other duties assigned.

· Employees must adhere to and remain in full compliance with the OPO’s Motor Vehicle Driving Policy as outlined in the Motor Vehicle Records and Driver Safety policy PC.334.

Requirements

SKILLS & ABILITIES

Education: Bachelor's Degree (four-year college or university) preferred; relevant work experience may be substituted for academic requirements. Experience: Three to five years health care related experience preferred (Hospice care, bereavement counseling and other helping professions, or training and experience relevant to this position). Two years of OPO related experience preferred.

Computer Skills: Working knowledge of MS Office programs

Certificates & Licenses: RN, LPN; Certification from AATB, EBAA, or ABTC preferred

Other Requirements: Ability to work empathetically, compassionately, and professionally with families in crisis. Strong interest in transplantation and organ procurement and the sincere desire to be a frontline team member of an organization whose mission is to increase organ donation. Required to travel by personal auto to meet all of the duties and responsibilities of the position.

The Administrator holds full responsibility for the operational leadership of the assigned long‑term care facility, providing strategic oversight and 24/7 accountability. This role ensures the delivery of high‑quality, person‑centered care in compliance with all applicable federal, state, and local regulations. As the highest‑ranking leader on-site, the Administrator oversees organizational effectiveness, financial sustainability, workforce performance, and regulatory compliance while advancing the mission and values of the organization. With authority over all business operations, including staffing, fiscal management, and service quality, the incumbent drives continuous improvement initiatives and fosters a culture of accountability, integrity, and service excellence.

Responsibilities

• Provides the leadership framework for planning, directing, coordinating and improving services by the division that are responsiveness to the needs.
• Establishes standards of performance and designs and implements evaluation mechanisms and/or procedures to assess the success of departments in meeting standards.
• Ensures compliance with Joint Commission, federal, state and local regulations and standards.
• Establishes department goals and objectives with target date of completion.
• Develops and supervises departmental policies and procedures governing the operation of the Nursing Homes.
• Develops and maintains effective working relationships with medical staff, nursing staff and adjunct support services.
• Coordinates purchasing activities and evaluates products for cost and acceptability.
• Develops, recommends and implements security and inventory control procedures to protect the hospital's investments in environmental supplies and equipment.
• Recruits, motivates, evaluates and maintains an effective staff to carry out assigned responsibilities.
• Provides for the training and development of the staff and plans and coordinates educational programs needed.
• Develops CQI programs to insure the continuous assessment and improvement of services provided by the Division.
• Monitors statistical reports to provide productivity measures and performance indicators.
• Makes cost surveys on a regular basis and increases productivity.
• Makes regular rounds in all areas of responsibility to inspect and evaluate work of departmental personnel.
• Responds promptly to suggestions, complaints and compliments from all who receive services and ensures that all subordinate personnel members do the same.
• Develops and monitors department operating budget. Prepares and submits detailed operational budgets including personnel, contractual services, supplies and capital equipment.
• Directs the implementation of approved recommendations.
• Ensures development and implementation of organization-wide and unit specific, age-specific, safety, security, and infection control standards.
• Participates in the development, implementation and evaluation of the Continuous Quality Improvement plan to identify improvement opportunities as well as information management and infection control programs.
• Provides leadership through planning, organizing, coordinating, continually monitoring and evaluating the quality of services provided.
• Allocates adequate resources commensurate with authority to assess and improve service provided.
• Communicates the organization's mission and vision to all staff.
• Ensures staff participation in required education programs and appropriate orientation and training courses to maintain competency in job skills, knowledge and equipment.
• Ensures that employees respect the rights, privacy and property of others at all times, including the confidentiality of information, according to Administrative Policies and all applicable laws and regulations.
• Performs all other related job duties as assigned.

Experience

• Requires 7 to 10 years of related experience. Management experience is required.

Education

• Bachelor's degree in related field is required.

License

• Florida Nursing Home Administrator license is required.

Heidelberg Materials Trading is the international trading arm of Heidelberg Materials, handling overseas dry‑bulk products exports and imports. We are looking for a talented individual to join our team in our USA Office as:

Administrative Assistant (Maternity Cover)

Fixed-term role covering a maternity leave period.

Position Details:

• This is a fixed‑term maternity cover role.
• 3 days per week (with flexibility on which days) and 8 hours per day.
• Role will begin in April 2026 on a mutually agreed start date.
• End date is flexible, depending on the return of the incumbent and operational needs.

Key Responsibilities:

• Provide comprehensive administrative support to office leadership and operational teams.
• Manage calendars, schedule appointments, coordinate meetings, and prepare meeting materials.
• Organize domestic and international travel arrangements, including itineraries, bookings, and expense reports.
• Maintain office records, files, and databases with high accuracy and confidentiality.
• Assist with document preparation such as memos, reports, presentations, and correspondence.
• Serve as the first point of contact for internal and external stakeholders, ensuring professional communication and timely response.
• Handle office supply management, vendor coordination, and general office maintenance requests.
• Support onboarding activities by preparing documentation, facilitating IT access, and coordinating new‑hire logistics.
• Assist in organizing company events, workshops, and team-building activities.
• Prepare weekly and monthly administrative reports for management review.
• Ensure compliance with company policies, internal controls, and regulatory requirements in all administrative processes.
• Maintain confidentiality of sensitive information and exercise discretion at all times.
• Identify opportunities to optimize administrative workflows through digitization, automation, or updated procedures.
• Support special projects and cross‑functional initiatives as assigned.

Qualifications:

• Valid U.S. work authorization required.
• Minimum 2-3 years of administrative or office support experience, preferably within an international organization.
• Bilingual English/Spanish preferred
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with SharePoint is a plus.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Demonstrated professionalism, discretion, and ability to work with confidential information.
• Strong attention to detail and a proactive, solution-oriented mindset.
• Ability to collaborate effectively with teams across different locations and time zones.
• Familiarity with travel coordination, expense management, and basic procurement processes is an advantage.

We thank all applicants for their interest, but only shortlisted candidates will be contacted.

All applications will be kept strictly confidential.

This temporary role supports a Global Travel Sourcing team by driving hands-on contract remediation and execution work for a multi-brand ground transportation program. You’ll help reduce a large backlog of expired/expiring/informal agreements by coordinating documentation, validating details, and partnering with internal teams and vendors to ensure contracts are accurate, complete, and compliant—reducing operational, financial, and audit risk.

What You’ll Do

• Prepare and remediate high volumes of contract documents, including Master Services Agreements (MSAs), Statements of Work (SOWs), one-off agreements, amendments, extensions, and related materials.
• Coordinate reviews and execution steps with cross-functional partners (e.g., Legal, Finance, Operations) and external vendors to keep agreements moving to completion.
• Gather, compile, and validate information tied to vendor spend, contract coverage, and pricing to identify gaps or near-term risks.
• Track expirations, renewals, and extensions; maintain organized records; and follow up proactively to ensure contracts are executed ahead of operational need.
• Maintain centralized contract documentation and update trackers/dashboards; support reporting and status updates for leadership and stakeholder forums.

What You Bring

• Bachelor’s degree in business or a related field (or an equivalent combination of education and relevant experience).
• 3+ years of experience in sourcing, procurement, contract negotiation, and/or contract administration within ground transportation, logistics, mobility services, or related travel operations.
• Experience supporting contract remediation/execution work across MSAs, SOWs, amendments, extensions, and documentation review in a corporate or multi-stakeholder environment.
• Strong communication skills and high attention to detail, with the ability to manage multiple items at once and drive follow-ups to closure.
• Proficiency in Microsoft Office, especially Excel for tracking and coordination; familiarity with procurement/sourcing/contract management systems is strongly preferred.
• Ability to work with urgency and structure while adhering to defined governance and compliance standards.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.