Forrest Solutions Jobs in Usa

We are seeking a polished Receptionist / Brand Ambassador/Front Desk to support one of our prestigious corporate clients in New York. This position requires a highly professional, service-driven individual who can consistently deliver a five-star client experience while managing a busy corporate front desk.

This role is ideal for candidates with strong corporate experience who are comfortable working in fast-paced office environments while representing a high-profile organization.

• Receptionist / Brand Ambassador
• Location: New York, NY 10154
• Pay Rate: $28.00 per hour
• Schedule: Full-Time | 40 hours per week
• Shift: Monday – Friday | 8-hour shifts scheduled between 7:00 AM – 6:00 PM

Key Responsibilities

• Serve as the first point of contact for all guests, visitors, and employees, delivering a professional and welcoming experience at all times
• Manage visitor registration and check-in processes using visitor management systems
• Coordinate conference room scheduling and meeting logistics
• Provide administrative support including calendar coordination and scheduling
• Maintain a polished and organized front desk and reception area
• Collaborate with internal teams to ensure smooth daily office operations
• Handle multiple priorities while maintaining a calm and professional demeanor

Qualifications

• 3 - 5+ years of professional experience in a corporate environment
• Prior experience as a Corporate Receptionist, Executive Assistant, Front Desk Associate, or Conference Center Coordinator
• Experience supporting fast-paced corporate offices with high visitor traffic
• Strong experience with visitor management, scheduling, and calendar coordination
• Excellent communication, professionalism, and customer service skills
• Demonstrated job stability with consistent employment history (no job hopping)
• Ability to multitask and maintain exceptional service standards

Ideal Candidate Background

Candidates who have worked in roles such as:

• Corporate Receptionist
• Executive Assistant
• Front Desk / Conference Center Coordinator
• Client Services or Corporate Hospitality

This is an excellent opportunity for a polished professional who takes pride in providing exceptional service and representing a prestigious corporate environment.

Equal Opportunity Employer: We provide equal employment opportunities to all qualified applicants and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

We are seeking a dependable and professional Lead Office Services Associate – Mail to oversee and perform a wide range of mailroom and office services functions within a fast-paced corporate legal environment. This role offers an excellent opportunity to combine leadership, organization, and hands-on operational support while delivering exceptional service to internal clients.

The ideal candidate has at least one year of mailroom or office services experience, preferably within a corporate or legal setting, and is comfortable handling both administrative and physical tasks. You will also be cross trained in print, copy, scanning, and beverage services for meeting rooms, supporting a cohesive and efficient office experience.

Pay: $21.90/hr.

Shift: 9:00am-6:00pm

Key Responsibilities

• Lead and participate in daily mailroom operations, including inbound and outbound USPS, UPS, FedEx, and interoffice mail.
• Scan, process, and deliver all incoming correspondence accurately and on schedule.
• Conduct daily mail runs, ensuring timely and secure delivery of materials across departments.
• Handle shipping and receiving tasks, logging packages and tracking deliveries in real time.
• Manage outbound and inbound trial support materials, including preparation, coordination, and monitoring of printers, networking devices, and other electronic equipment.
• Maintain office supply inventory, including ordering, restocking, and cost tracking.
• Oversee beverage and supply services for meeting rooms, ensuring a consistent, polished presentation for guests and staff.
• Produce and maintain daily, weekly, and monthly reporting on mailroom volume, supply inventory, and operational performance.
• Support and train team members on operational procedures and workflow best practices.
• Collaborate with IT or facilities when needed for support involving networked printers or office equipment.
• Crosstrain in print and copy services to assist with reprographics and document production as needed.
• Ensure adherence to all safety, confidentiality, and client service standards.

Required Skills and Qualifications

• At least one (1) year of mailroom or office services experience, preferably in a corporate or legal environment.
• Strong working knowledge of Microsoft Office Suite, especially Word, Excel, and Outlook Calendar.
• Proven ability to lift up to 50 pounds and perform mailroom and delivery tasks safely and efficiently.
• Proficiency in reporting, data tracking, and inventory management.
• Detail-oriented, highly organized, and proactive with strong communication skills.
• Professional presence and corporate polish, with a focus on client satisfaction.
• Experience supporting trial materials, printers, and networking equipment is highly preferred.
• Demonstrated ability to multitask and lead by example in a team-oriented environment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status.

The compensation outlined reflects expectations for candidates who fully meet the role's qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

Opensity Solutions is seeking an experienced Litigation Legal Assistant to support one of our premier legal clients in a remote capacity. This role provides comprehensive administrative and litigation support to attorneys throughout the full lifecycle of a case, from initiation through trial preparation and post-trial activities.

Responsibilities include conducting legal research, preparing court documents, managing case files, scheduling meetings, compiling discovery materials, handling client communications, and ensuring compliance with court procedures. This role is critical to the smooth operation and progression of litigation matters.

The position requires 5 to 10 years of litigation experience, with specific expertise supporting California courts. Candidates must demonstrate exceptional attention to detail, strong organizational skills, and the ability to manage sensitive and confidential legal information with professionalism and discretion.

Position Details

• Full-time position, with possible overtime during busy periods

• Remote Schedule: Friday – Monday | 7:00 AM – 7:00 PM PT | 10-hour shifts per day

• Pay Rate: $34.00 – $38.00 per hour, depending on region

• Candidates must be located in the United States but cannot reside in California, Alaska, or Nevada

Key Responsibilities

Document & Case Management

• Organize and maintain case files (electronic and physical) using NetDocuments or other document management systems

• Index, redact, and prepare documents, pleadings, and exhibits for court under the direct supervision of the managing attorney

Legal Research & Court Records Management

• Conduct legal research using databases such as LexisNexis and Westlaw to support litigation strategy

• Retrieve case information from California court websites, federal and state dockets, and PACER

• Monitor court records and dockets to track case progress and filing deadlines

Drafting & Filing Court Documents

• Prepare legal documents including motions, discovery requests, subpoenas, pleadings, and correspondence under attorney supervision

• File documents in state and federal courts, including California courts, using electronic and physical filing methods

• Ensure compliance with local, state, and federal court rules and deadlines

Client & Attorney Support

• Respond to client inquiries, provide case updates, and coordinate scheduling of meetings

• Coordinate with opposing counsel, court clerks, and third-party vendors

• Provide administrative and litigation support to attorneys to ensure seamless case progression

Discovery Process & Trial Preparation

• Assist in gathering, reviewing, and organizing discovery materials including requests for production, interrogatories, and depositions

• Manage document production and maintain privilege logs

• Prepare trial notebooks, witness lists, and courtroom exhibits

• Coordinate trial logistics and ensure all required materials are prepared

Calendar & Docket Management

• Maintain litigation calendars, track deadlines, and schedule hearings, depositions, and attorney meetings

• Send reminders and provide case status updates to attorneys

Billing, Data Entry & Administrative Support

• Track time entries and expenses for billing purposes

• Assist with invoice preparation and data entry using Chrome River, Intapp (Time Tracking Software), and other billing platforms

• Support administrative tasks related to case management, document retrieval, and compliance tracking

Skills and Qualifications

Required

• Experience: 5 to 10 years working in litigation or as a legal assistant

• Legal Knowledge: Strong understanding of civil litigation procedures, legal terminology, and California court rules

• Court Filing Experience: Familiarity with state and federal court filing procedures, including California electronic filing systems

• Technical Skills: Proficiency with Microsoft Office Suite, NetDocuments, LexisNexis, Westlaw, PACER, and state court websites

• Billing & Data Entry: Experience using Chrome River (invoicing), Intapp (time tracking), and PACER (court records access)

• Communication: Excellent written and verbal communication skills

• Attention to Detail: High accuracy in document preparation, data entry, and file organization

• Confidentiality & Professionalism: Ability to handle sensitive legal information with discretion

Preferred

• Paralegal certification or equivalent legal training

• Experience with e-discovery tools and litigation database management

• Knowledge of litigation in areas such as labor & employment, commercial litigation, or intellectual property

Receptionist

Position Summary

Forrest Solutions delivers onsite outsourced solutions built on proven best practices for managing non-core business functions.

The Receptionist plays an essential role in creating a welcoming, hospitality-driven environment within our client's office. This individual serves as the face of the workplace, delivering a seamless, high-touch customer experience to guests, visitors, and employees.

The ideal candidate is organized, proactive, and service-oriented, with the ability to manage multiple priorities while maintaining professionalism and attention to detail. This role ensures front desk operations run smoothly, the workspace remains in optimal condition, and all client interactions reflect excellence.

Pay Rate: Up to $36.06 per hour

Schedule: Monday – Friday

• 8:00 AM – 5:00 PM

• 9:00 AM – 6:00 PM

Key Responsibilities

Account Management

• Run daily setup worksheet reports
• Prepare weekly event sheets
• Generate weekly and monthly room usage reports
• Communicate event-related details with IT, Facilities, Meeting Support, and Catering teams

Workplace Experience (WPX) – Daily Operations

• Conduct routine floor tours to ensure a clean, professional, and well-maintained environment
• Respond promptly and professionally to questions, concerns, and service requests
• Greet all guests warmly and proactively, stepping from behind the desk when appropriate
• Support the client's hoteling and mobile workplace initiatives
• Monitor room occupancy and release unused meeting spaces as needed
• Submit maintenance tickets and report facility issues (e.g., lighting, furniture, carpeting)

Workplace Experience (WPX) – Value-Added Services

• Deliver an exceptional, memorable customer experience
• Coordinate concierge-style services such as gift purchases, ticket arrangements, dry cleaning, and related requests
• Serve as a brand ambassador in all interactions

Meeting & Event Support

• Confirm meeting requirements prior to scheduled events
• Provide real-time support for meetings across office floors
• Monitor room schedules, attendance, and no-shows
• Coordinate catering and logistics with Executive Assistants and the Centralized Space Management Team
• Ensure work areas are properly opened and closed each day

Reception Operations

• Welcome visitors and employees with professionalism and efficiency
• Manage visitor registration within building systems
• Partner with lobby security to ensure seamless building access
• Answer and route incoming calls, including internal hotlines
• Assist with urgent guest needs (e.g., Wi-Fi access, room codes)
• Issue visitor badges in accordance with security procedures

Communication & Follow-Up

• Serve as an information liaison to management
• Follow up with clients to ensure service satisfaction and issue resolution

Training & Development

• Complete required training modules (e.g., Cornerstone)
• Participate in ongoing development initiatives

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred
• Minimum of 1 year of experience in hospitality, reception, or a client-facing role
• Proficiency in Microsoft Office Suite
• Strong customer service and problem-solving skills
• Ability to handle confidential information with discretion
• Professional presence with strong interpersonal skills
• Ability to collaborate effectively within a team environment

Core Competencies

• Client-first mindset
• Strong attention to detail and accuracy
• Ability to multitask in a fast-paced, high-energy environment
• Sound judgment and decision-making within scope of role
• Excellent verbal and written communication skills
• Adaptability and flexibility
• Comfort using workplace technology and systems

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status.

internal candidates only: The compensation outlined is applicable for candidates who fully meet the qualifications of the role based on their education and experience. If Forrest Solutions selects an internal candidate who does not meet all requirements, the position title, structure, and compensation may be adjusted accordingly.

Job Title: Messenger

Pay Rate: $19.00 per hour

Schedule: Monday–Friday

Shift:

• 9:00 AM – 6:00 PM

Position Overview

The Messenger is responsible for the secure receipt, tracking, and delivery of packages, parcels, internal mail, and catering services across designated locations. This role requires attention to detail, physical stamina, and a strong commitment to customer service while following all established procedures and chain-of-custody standards.

Key Responsibilities

• Receive packages and parcels from external messengers, vendors, and catering providers
• Scan barcodes into package tracking software accurately
• Obtain recipient signatures upon delivery to maintain chain-of-custody documentation
• Ensure all deliveries are properly downloaded and closed out upon completion
• Deliver packages to designated floors and intended recipients in a timely manner
• Escort external messengers and catering services to designated floors for delivery
• Collect internal mail and parcels from various reception areas and agreed-upon locations
• Sort and transport mail and parcels to main reception and other designated locations across sites
• Execute all daily activities in accordance with Forrest Solutions Standard Operating Procedures
• Follow all Forrest Solutions policies, rules, and guidelines at all times

Qualifications & Requirements

• Client-focused mindset with a commitment to delivering excellent service
• Kind, professional, and courteous demeanor when interacting with clients, vendors, and colleagues
• Ability to lift and carry up to50 lbs
• Ability to walk and stand for extended periods of time throughout the workday
• Strong organizational and time-management skills
• Ability to follow detailed procedures and documentation requirements

Why Join Us

This position offers consistent weekday hours, competitive hourly pay, and the opportunity to be part of a professional workplace services team committed to operational excellence.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status.

internal candidates only: The compensation outlined is applicable for candidates who fully meet the qualifications of the role based on their education and experience. If Forrest Solutions selects an internal candidate who does not meet all requirements, the position title, structure, and compensation may be adjusted accordingly.

We are seeking a proactive and hands-on Facilities Associate to support the overall functionality, maintenance, and organization of our professional office space. This individual will be responsible for ensuring our work environment remains clean, efficient, and fully operational creating a welcoming and professional atmosphere for employees and guests alike.

This role requires someone who is equally comfortable coordinating vendors and managing supplies as they are assembling office furniture, hanging artwork, and handling basic troubleshooting around the office. If you're detail-oriented, service-driven, and not afraid to roll up your sleeves, this could be the perfect opportunity for you.

Shift: 10:00am - 7:00pm; Monday - Friday

Pay - Rate: $23.50/hr

Key Responsibilities:

• Oversee daily administrative and facility-related tasks to ensure a clean, organized, and professional workspace.
• Monitor and manage office supplies, pantry inventory, and essential materials, restocking as needed.
• Act as the liaison with janitorial and maintenance personnel to schedule and oversee cleaning, repairs, and upkeep.
• Perform light handyman duties including assembling/disassembling office furniture, relocating equipment or workstations, hanging pictures or whiteboards, and basic troubleshooting for lighting, fixtures, and office equipment.
• Coordinate internal office moves and setup of new workstations.
• Provide high-level customer service to employees, responding to requests related to office services in a timely, courteous manner.
• Identify and recommend process improvements to streamline facility operations and enhance the workplace experience.
• Manage relationships with external vendors to ensure timely delivery of services such as janitorial, repair, and office equipment support.
• Support event logistics by preparing meeting spaces, coordinating catering, setting up audio/visual equipment, and assisting with overall execution.
• Collaborate across departments to provide operational support for onsite meetings and office events.
• Ensure compliance with safety and environmental regulations (EHS), including conducting routine safety checks and participating in internal/external audits .
• Advocate for and maintain workplace safety procedures and emergency protocols.

Qualifications:

• 3+ years of experience in facilities, office services, or building operations in a professional setting.
• Strong handyman/maintenance capabilities (e.g., furniture assembly, picture hanging, basic repairs).
• Excellent organizational and time-management skills.
• Strong interpersonal and customer service skills.
• Familiarity with building safety regulations.
• Ability to lift moderate weight and perform physical tasks related to office setups and maintenance.
• Proficiency with Microsoft Office Suite; ability to learn basic facility software or ticketing systems.
• High School Diploma or equivalent required; technical certification or trade background is a plus.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The compensation outlined reflects expectations for candidates who fully meet the role’s qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

We are seeking a professional and customer-focused Switchboard Associate/ Call Center Agent to serve as the first point of contact for our organization. This role is ideal for an experienced call center professional who thrives in a fast-paced environment, demonstrates excellent communication skills, and understands the importance of creating a positive first impression for every caller.

Pay: $20.00p/h

Shift: 8:30pm - 5:30pm

Key Responsibilities

Call Handling & Routing

• Operate the company switchboard system, managing multiple incoming and outgoing calls with professionalism and courtesy
• Accurately route calls to the appropriate departments or individuals using the company directory as needed
• Screen and transfer calls with tact, discretion, and confidentiality

Customer Service

• Deliver exceptional customer service to all callers
• Address general inquiries and provide information regarding company products, services, or operations
• Maintain a calm, professional, and pleasant demeanor at all times

Message & Call Management

• Take detailed and accurate messages for unavailable employees
• Relay messages promptly via email, text, or designated communication channels
• Log call details including caller information, purpose, and duration

Emergency & Administrative Support

• Respond calmly and effectively to emergency calls by following established protocols
• Notify designated emergency personnel when required
• Assist with internal communications, company-wide announcements, and directory updates
• Collaborate with the receptionist to ensure seamless coverage during breaks and shift changes

Training & Development

• Participate in ongoing training to enhance skills and performance

Qualifications & Experience

• High School Diploma or equivalent (required)
• Minimum 1 year of call center or switchboard experience (required)
• Prior experience in manufacturing, warranty support, or related industries is a plus
• Strong proficiency with Microsoft Office applications
• Polished, articulate, and well-spoken with excellent verbal and written communication skills
• Ability to handle confidential information with discretion
• Comfortable working in a fast-paced, high-energy environment with shifting priorities

Competencies & Attributes

• Client-first mindset with a focus on delivering added value
• Strong attention to detail and accuracy
• Effective multitasking and decision-making skills
• Ability to meet deadlines and work under pressure
• Team-oriented with a positive attitude and strong interpersonal skills
• Adaptable, flexible, and comfortable using technology

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The compensation outlined reflects expectations for candidates who fully meet the role’s qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

Corporate Receptionist – Executive Environment

About the Role

Forrest Solutions is seeking a hospitality-driven Corporate Receptionists to serve as the first point of contact within its executive office environments. This is a high-touch, client-facing role designed for professionals who take pride in delivering exceptional service and understand the importance of presence, presentation, and discretion.

This position goes beyond traditional front-desk responsibilities. The ideal candidate brings a concierge-style approach—warm, attentive, and confident—while maintaining the professionalism required in a fast-paced, security-conscious corporate setting.

Shift: 7:00am - 6:00pm; varying 8 hour shift; (Monday - Friday);

Pay Rate: $28.00/hr

Key Responsibilities

• Provide a high-level welcome experience by standing to greet all visitors with professionalism and warmth
• Create a positive first impression through confident engagement, eye contact, and clear communication
• Manage guest arrivals, including coat handling and visitor check-in procedures
• Escort visitors to conference rooms and notify internal contacts promptly
• Maintain awareness of daily schedules, meetings, and visitor volume
• Partner closely with security teams to ensure adherence to access protocols
• Support high-traffic periods calmly and efficiently, particularly during executive meetings
• Maintain an orderly, polished reception area aligned with brand standards
• Represent Forrest Solutions’ brand with consistency, discretion, and professionalism at all times

Ideal Candidate Profile

• Brings a hospitality-first mindset and genuinely enjoys engaging with people
• Comfortable holding light, professional conversation with senior executives and guests
• Attentive, observant, and proactive—anticipates needs without being prompted
• Maintains composure and professionalism in high-volume, fast-paced environments
• Demonstrates sound judgment and discretion

Experience & Background

• 2+ years of experience in a high-end, professional environment strongly preferred
• Relevant backgrounds may include:
• Corporate offices (finance, investment firms, law firms)
• Luxury hotels or concierge services
• Executive offices or high-security environments
• Experience must include direct, in-person guest interaction
• Administrative or hospitality experience may be considered if paired with a highly polished presence

Reliability & Consistency

Forrest Solutions is committed to delivering a consistent, elevated reception experience. This role requires:

• Dependability and strong attendance
• Comfort working within structured expectations and protocols
• Ability to operate independently while maintaining alignment with team standards

Work Environment

• Executive office floors with high visitor volume
• Close coordination with on-site security personnel
• Team-based reception model with formal onboarding and training
• Start window: Early–Mid April

Why This Role

This is an opportunity to be part of a thoughtfully designed reception program focused on excellence, consistency, and brand representation. For professionals who take pride in hospitality and thrive in corporate environments, this role offers visibility, stability, and the chance to make a meaningful impact every day.

All qualified applicants will receive consideration for employment.