Fedex Data Entry Jobs Remote Jobs in Usa
18 positions found
- Friday
- 2nd Shift (Afternoon/Evening) Pay: $21.50/hour Plus $1.25/hour Shift Differential Shift: 2nd Shift Monday-Friday, 4:30pm-1am Location: S.
Indianapolis Shipping and Receiving Clerk The Shipping and Receiving Clerk is responsible for performing a variety of data-entry and administrative tasks related to the accurate recording of all incoming and outgoing shipments.
This role ensures timely and efficient completion of daily functions supporting inbound and outbound processes, including documentation, scheduling, reporting, and customer communications.
The position upholds standards of safety, accuracy, and productivity.
Primary Responsibilities Perform data entry functions within assigned work area.
Execute administrative tasks related to shipping and receiving.
Coordinate and schedule pick-ups.
Ensure timely and accurate shipment processing.
Consolidate shipments in a timely and acceptable manner.
Adhere to Vendor Routing Guide requirements.
Support computer room functions, including label generation for daily production orders.
Track monthly rack audit data in Maintenance Connection.
Track recurring Material Safety Data Sheets in Maintenance Connection.
Support Operations Analyst by generating custom reports from the Warehouse Management System (WMS).
Perform inventory adjustment audits.
Ensure compliance with company policies and procedures.
Analyze workload and communicate with internal departments and external transportation carriers.
Collect, collate, and disseminate departmental data in appropriate report formats.
Maintain office supply levels and manage interoffice mail distribution.
Perform other duties as assigned.
Education / Experience High school diploma or equivalent required.
One (1) year of related data processing experience, ideally within a distribution center environment.
One (1) year of experience in a warehouse/clerical environment using standard practices.
PC skills required (Microsoft Windows, Microsoft Office (Excel, Word).
Familiarity with Radio Frequency (RF) equipment preferred.
Strong sense of urgency, attention to detail, and flexibility in meeting deadlines.
Excellent verbal and written communication skills.
Customer service driven.
Strong team player.
Requirements, Perks, and Benefits (US -- Non-Exempt) Physical & Cognitive Requirements (With or Without Accommodation) Ability to follow policies and procedures Ability to read, write, and interpret information Ability to add, subtract, multiply, and divide Ability to use hands to finger, handle, or feel Ability to sit, walk, or stand for the duration of the shift Must possess visual acuity to perform essential job functions Ability to conduct physical tasks with a full range of motion throughout the warehouse environment Ability to lift/carry items up to 50 pounds Equal Opportunity Employer FedEx Supply Chain, Inc.
is an Equal Opportunity Employer, including veterans and individuals with disabilities.
Know Your Rights Pay Transparency Family and Medical Leave Act (FMLA) Employee Polygraph Protection Act E-Verify Program Participant Federal Express Corporation participates in the Department of Homeland Security U.S.
Citizenship and Immigration Services' E-Verify program (for U.S.
applicants and employees only).
Please click below to learn more: E-Verify Notice (bilingual) Right to Work Notice (English) / Spanish FedEx Supply Chain is committed to providing access, equal opportunity, and reasonable accommodation for qualified individuals with disabilities in its application procedures, hiring, and other terms and conditions of employment.
To request a reasonable accommodation, please contact .
Perks and Benefits at FedEx Supply Chain (FSC) Competitive Pay: FedEx Supply Chain offers competitive hourly rates depending on your location and experience.
401K plan with company match after 1 year Tuition reimbursement program Holiday pay and accrued paid time off (Vacation and PTO) Medical, dental, vision, and voluntary benefits available on day one Basic life insurance Basic AD&D coverage Supplemental Life and Supplemental AD&D Short-Term and Long-Term Disability (for full-time employees after 180 days of service) Paid parental leave for both moms and dads Paid bereavement and jury duty Job Disclaimer (US) Please note that this job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position.
The Company reserves the right to modify duties or assign additional responsibilities as necessary to meet business needs.
Responsible for performing the clerical and administrative functions for any or all hub and station operational areas, including linehaul, quality assurance and customer service. Tends to damaged and incorrectly addressed packages in a timely manner to optimize delivery time. Serves as a customer's first line of contact for a variety of issues.
Essential Functions- Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, faxing, emailing and answering telephone
- Reviews, researches and/or enters data in various systems to support respective functional area
- Compiles data and provides various regular and adhoc reports to management for review and determination
- Serves as frontline customer service to receive, solve and/or escalate customer inquiries and issues
- Assists management with Business Control Self Assessment (BCSA) audit activity by retrieving data and/or files for review
- In addition to the above essential functions, the following functional area assignments have additional essential functions as noted below:
- Additional Quality Assurance/Loss Prevention essential functions:
- Supports ability for timely delivery and mitigates loss and damage by performing address searches/corrections through various sources and ensuring packages are in good condition for the customer
- Prioritizes workflow to maximize the number of packages that can be resolved and sent out for delivery in the same day
- Ensures all packages receive appropriate scan statuses. Inspects and handles hazardous material damages as per policy. Ensures all loose product is accounted for as per company policy
- Researches missing packages to understand the root cause of scanning failures and compiles information on disputed deliveries for management review
- Reviews and trends loss and damaged claims filed to identify improperly charged claims and brings to the attention of management
- Additional Linehaul essential function:
- Reviews and enters all Independent Contractor (IC) settlement information into appropriate system to ensure proper payments. Enters settlement adjustments as directed by manager
- Compiles required documentation to establish and maintain Department of Transportation (DOT)-required files. Verifies timely log entry into system
- Enters all individual vehicle mileage record information into the system and works with ICs and Linehaul staff to rectify any issues
- Tracks a variety of metrics, including the IC charge back program, complaints and maintenance compliance and prepares weekly reports for management review
- Serves as initial contact to receive IC inquiries or issues relating to settlement, uniforms, decals, etc., to route to management for appropriate resolution
- Performs other duties as assigned.
- High School Diploma or GED required
- Two (2) years customer service, clerical or related experience required; experience in dock operations environment or distribution center setting preferred
- General business skills such as typing; data entry and review; and use of phone, copier, and fax
- Software skills, including use of Microsoft Office software and web-based applications
- Customer service skills necessary to effectively and professionally respond to requests
- Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals
- Minimal travel required.
Pay Transparency:
Pay:
Additional Details: FT40 - KCML/643 - Sun-Thurs. 2:30AM - 10:30AM
Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.
Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact
Applicants have rights under Federal Employment Laws:
- Know Your Rights
- Pay Transparency
- Family and Medical Leave Act (FMLA)
- Employee Polygraph Protection Act
E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:
- E-Verify Notice (bilingual)
- Right to Work Notice (English) / (Spanish)
This Jobot Consulting Job is hosted by: Sunshine Pennington
Are you a fit? Easy Apply now by clicking the "Apply" button
and sending us your resume.
Salary: $18 - $20 per hour
A bit about us:
We are a 50+ year old company, established and well-known in our industry. We ship products within the United States as well as internationally. The Customer Service Representative will need to have attention to detail skills and the ability to learn new processes.
This is a temporary to hire opportunity, Monday through Friday, 8 AM - 5 PM with some overtime during peak season.
Why join us?
Weekly Payroll Processing as a Jobot Consultant
Medical, Dental, and Vision Benefits
Opportunity for Permanent Placement
Mentorship and Growth
Job Details
Job Details:
Are you passionate about customer service and have a knack for problem-solving? Do you have a strong understanding of distribution processes and logistics? If so, we have an exciting opportunity for you! We are currently looking for a Consulting Distribution Customer Service Representative. This role is not just about handling customer inquiries - it's about building and maintaining trust with our customers. We are looking for a team player who is a self-starter, highly organized, and able to work under pressure.
Responsibilities:
As a Consulting Distribution Customer Service Representative, your main responsibilities will include:
1. Handling a high volume of customer inquiries about product availability, pricing, and shipping.
2. Processing orders, forms, applications, and requests.
3. Maintaining a comprehensive knowledge of our products and services to provide accurate information to customers.
4. Resolving customer complaints in a professional and efficient manner.
5. Keeping records of customer interactions, transactions, comments, and complaints.
6. Communicating and coordinating with colleagues as necessary.
7. Providing feedback on the efficiency of the customer service process.
8. Ensuring customer satisfaction and providing professional customer support.
9. Tracking shipments using various courier systems (UPS, FedEx) and resolving any issues that arise.
10. Assisting in the preparation of sales reports and data analysis.
Qualifications:
The successful candidate for the Consulting Distribution Customer Service Representative position must possess the following qualifications:
1. A minimum of 6 months of customer service experience, preferably in a distribution or logistics environment.
2. Strong knowledge of the distribution industry, including shipping, tracking, and bills of lading.
3. Excellent communication and interpersonal skills.
4. Proven ability to multitask, prioritize, and manage time effectively.
5. Strong problem-solving skills with a focus on customer satisfaction.
6. Proficient in data entry and good working knowledge of relevant software (MS Office, in particular).
7. Experience with UPS and FedEx systems is a plus.
8. Strong understanding of sales and pricing strategies.
9. High degree of accuracy and attention to detail.
10. Ability to work in a fast-paced, high-pressure environment.
Join our team and help us take our customer service to new heights. This is an excellent opportunity to grow your career with a company that values your skills and expertise. We look forward to hearing from you!
Interested in hearing more? Easy Apply now by clicking the "Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at /legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: /privacy-policy
The individual we hire will be a confident, dedicated candidate to perform the duties of this position in keeping with the high standards of the company. The successful candidate will be organized, a good learner and will demonstrate their ability to perform the duties of their job for the company. The ideal candidate will exhibit a strong work ethic, dedication to the company's core values of superior customer service and exhibit a positive can-do attitude. This person will communicate clearly and interact positively with field and office personnel and with our customers. They will step in and help when emergencies arise and take every care to provide our customers and internal office staff with the best possible support.
Required Qualifications:
Associates degree or Certificate Training
Minimum 6 months related experience
Microsoft Office Suite, Adobe Professional, Accounting Data base
Ability to multi-task, prioritize and work efficiently
Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers
Customer focused
Ability to work independently, self-starter, energetic
Ability to demonstrate good common sense and sound judgment
Ability to perform at high levels in a fast-paced ever changing work environment
Ability to anticipate work needs and follow through with minimum direction
Daily Duties:
Assist in answering, screening, forwarding, taking messages and transferring calls for any incoming phone calls while providing basic information when needed on a three-line phone system.
Receive and screen visitors
General administration and clerical
Receive and Sign for UPS and FedEx packages and deliver them to the correct person
Maintain a safe and clean reception area
Maintain office supplies and uniforms
Filing
Data Entry
Administrative work for Construction and Sales Divisions as needed
HR including new employee on-boarding
Other duties as assigned.
Requirements:
Proven work experience with multi-line phone systems
Customer Focused
Professional appearance
Solid communication skills both written and verbal
Ability to use Windows 8 system or higher
Ability to be resourceful and proactive in dealing with issues that may arise
Ability to be flexible, organize, multitask, prioritize and work under pressure
Benefits
Health - 100% Paid for the Employee - low deductible HMO plan
Dental
Vision
401K & Profit Sharing Plan - 100% match up to 3% of wages
Paid Vacation and Extended Holidays
Our client is looking for a Front office admin for their Plano Office.
As a Front office admin, you will be the first point of contact for the Plano Office — both in person and over the phone. Your friendly personality, strong communication skills, and ability to multitask will help ensure the office runs smoothly while creating a positive experience for all employees
Job Duties:
• Answering calls and checking the mailbox
• Refilling office supplies as needed
• Being available for any in-office USCIS visits
• Scanning and forwarding mail to the internal team as directed
• Occasionally handling bank, FedEx, or post office runs
• Assisting HR with basic data entry and following up on timesheets
• Collecting and maintaining simple data/Excel trackers
• Helping with In office meetings as needed
• Collecting and maintaining simple data/Excel trackers
Job Type: In person, Fulltime
Hours: Working onsite from 9:30 a.m. to 5:30 p.m. (or 9:00 a.m. to 5:00 p.m.)
What We’re Looking For
- High school diploma or equivalent
- Prior front desk or customer service experience preferred
- Comfortable using computers and office software
- Friendly personality
- Excellent phone etiquette
- Organized and detail-oriented
- Ability to multitask and take on responsibilities as needed
- Willingness to learn
If you are looking to start your career and are willing to learn, we would like to talk to you.
Material Distribution Coordinator (Long term contract | Onsite in Raleigh-Durham, NC)
Optomi, in partnership with a leading scientific research company, is seeking a Material Distribution Coordinator to join their Global Logistics Team on their large research campus. In this role, you will be responsible for receiving and processing incoming packages, performing data entry, and delivering shipments across 15 on-site buildings using a pallet jack and box truck. Unlike a typical warehouse role, this position is highly client-facing. You will interact regularly with campus staff at all levels, so a professional demeanor and customer service experience are helpful. Around one year of applicable experience in shipping, receiving, mailroom, or warehouse environments is preferred.
What the right candidate will enjoy:
- A consistent, full-time schedule.
- An environment that fosters growth and collaboration.
- A workplace that values providing an excellent experience for its employees.
- Interaction with staff on a scientific research campus up to the highest level.
Experience of the right candidate:
- A Bachelor's Degree OR A high school diploma and one year of experience.
- Experience with materials/package handling, mail distribution, warehouse management, or delivery coordination.
- Excellent customer service skills, with prior experience being a bonus.
- The ability to operate a box truck as needed.
- Working knowledge of Microsoft Office products such as Teams, Outlook, Word, and Excel.
Special requirements:
- Must possess a valid driver’s license to operate company vehicles.
- Must be able to lift up to 50 lbs. alone or with assistance.
Responsibilities of the right candidate:
- Pick up incoming mail from the U.S. Postal Service on a daily basis.
- Process all incoming packages and mail into the campus.
- Resolve any undeliverable package and issues by researching the staff directory for the correct addressee.
- Distribute mail and packages via delivery route around the institute on a daily basis.
- Pick-up outgoing mail and packages around the institute on a daily basis.
- Provide customer service to staff by answering inquiries via phone or email.
- Cross train in all receiving operations and assist the team as needed, such as receiving packages and pallets, processing inbound shipments, and sorting per delivery route.
- Order FedEx, UPS, and USPS supplies as needed.
LOGISTICS SPECIALIST
Alpha Zero Global Logistics | Chesterfield, MO | Full-Time
About Us
Alpha Zero Global Logistics is a transportation partner built for shippers who demand more than the status quo. With 33+ years of combined industry experience and a global partner network, we specialize in high-value and complex freight across aerospace, automotive, government, and manufacturing. Our AZL 360 Solution delivers fully customized logistics programs — from LTL and truckload to air freight, international, and warehousing — because we don’t believe in one-size-fits-all. Technology drives us, but people define us. That’s what makes us different.
What You’ll Do
• Own client relationships — act as a true extension of our customers’ teams. You’ll be the trusted point of contact for key accounts, delivering proactive communication, anticipating needs, and ensuring every shipment reflects the standard our clients expect.
• Drive carrier sales and capacity development — prospect, onboard, negotiate, and cultivate carrier relationships to build a deep, reliable network with competitive rates and consistent service.
• Grow revenue within existing accounts — identify opportunities to position Alpha Zero’s full suite of services (brokerage, TMS, warehousing, parcel management) and turn one-time wins into long-term partnerships.
• Negotiate rates and secure capacity across multiple freight modes (FTL, LTL, air, ocean, intermodal), balancing cost with service quality.
• Manage end-to-end shipment execution — from booking through delivery confirmation, exception management, and follow-up.
• Coordinate domestic and international freight movements, including cross-border shipments to Mexico and Canada.
• Be the voice of Alpha Zero — every call, email, and update is a reflection of our brand. You set the tone for how clients and carriers experience working with us.
• Leverage TMS platforms to manage loads, track shipments in real time, and maintain accurate operational records.
• Handle carrier compliance — verifying insurance, authority, safety ratings, and regulatory requirements.
• Support invoicing, accounts receivable follow-up, and billing reconciliation tied to shipments.
What We’re Looking For
• 3–5+ years in freight brokerage, logistics, or transportation management. You know the industry.
• A relationship-driven seller — you know how to earn trust, build a carrier book, and keep clients coming back. You’re comfortable picking up the phone and making things happen.
• Client-first mentality — you understand that retention and growth start with communication, follow-through, and genuinely caring about the customer’s business.
• Proven ability to negotiate competitive rates and manage carrier performance.
• Strong working knowledge of TMS platforms (TAI, Turvo, or similar).
• Solid understanding of freight modes, BOLs, PODs, shipping documentation.
• Sharp problem-solver who stays composed under pressure and can manage multiple priorities simultaneously.
• Highly organized with strong attention to detail on data entry, documentation, and invoicing.
• Bachelor’s degree preferred — but experience and results speak louder.
Bonus Points
• Experience in aerospace, defense, automotive, or government logistics.
• Existing carrier relationships you can bring to the table.
• Knowledge of UPS, FedEx, and DHL parcel and freight platforms.
• UCR, carrier vetting, and DOT compliance experience.
Why Alpha Zero?
• A role where your skills and client relationships directly drive company growth.
• High-profile client base across aerospace, defense, and manufacturing.
• Competitive compensation with room to grow.
• A team that works hard, moves fast, and has each other’s backs.
Objective: The Legal Administrative Assistant / Receptionist is responsible for providing administrative support to our paralegals and reception duties, managing office supplies and additional administration as detailed below.
This position is designed for a highly motivated individual who excels in a fast paced, entrepreneurial environment that values top-quality work and positive contributions to the workplace.
Hours: Monday – Friday (8:30AM – 5:00PM); 5 days a week in office
Reports to: Director of Litigation Support Services (with dotted line to Branch Office Administrator)
Classification: Non-Exempt Position
Essential Functions:
Legal Admin Duties:
- Obtain and circulate docket sheets from the appropriate Court's website (i.e. pre-litigation)
- Obtain and circulate legal/case-related articles and opinions
- Complete the transmittal of enclosure letters (i.e. creation of UPS/FEDEX, labels, priority mail labels)
- Print out and distribute documents as requested by paralegals
- Assist with scanning and saving documents into firm's document management system
- Revise charts used for internal purposes (i.e. templates, list of mediators/judges)
- Update case contact lists
- Obtain and prepare exhibits for court or arbitration filings
- Maintain internal filing and file hard copy legal documents
- Provide additional support including but not limited to handling outgoing mail, saving and circulating internal mail, scanning, copying, binder creation and breakdown, and faxing
- Word processing, data input, and other legal support tasks
Reception Duties:
- Greet clients, vendors and guests upon arrival
- Answer office general telephone line during business hours
- Manage incoming/outgoing mail
- Office-related errands (Fed Ex, UPS, Wellness Shopping)
- For all meetings and events, order lunch and/or provide meal vouchers
- Provide parking vouchers for visitors
Facilities:
- Maintains daily order of:
- Conference Rooms, including:
- pre-meeting set-up and post-meeting cleanup
- set up computer and projector for virtual meetings and in-office presentations
- facilitate reservations and use of conference room
- Copy Room/Office Supply Area
- Reception Area
- Kitchen/breakroom Area, including ensuring it is kept clean and tidy; run dishwasher as needed; put clean dishes away
- Breakdown of boxes and other large items for disposal as needed
- Maintain organization of supply closets/cabinets
- Provide local support for marketing meetings and events including printing materials and preparing binders
Inventory management:
- Track Inventory on a weekly basis; proactively order supplies to ensure the firm doesn't run out of needed items
- General Office Supplies (printer ink, pens, paper, etc.)
- Litigation supplies (exhibit tabs, red wells, etc.)
- Kitchen Supplies – Coffee, water, snacks, wellness items
- Keep printers stocked with paper and change printer cartridges, when needed
Skills Required:
- At least 1 year of experience as a legal assistant or 2+ years of administrative experience
- Understanding of office procedures, litigation processes and related requirements preferred
- Excellent grammar and proofreading skills
- Strong attention to detail
- Ability to multi-task, plan, and work in a fast-paced environment while taking direction from multiple paralegals with high expectations of performance
- Highly organized
- Excellent communication skills
- Intermediate to advanced skills in MS Word, Outlook, Excel and PowerPoint
- Must work well with a team
- Must be able to work independently, be a self-starter and take initiative
Salary Range: $60k – 65k
The Firm is providing this good-faith salary range to comply with applicable law. The applicant's final salary will depend on a number of factors, including the applicant's skills and years of experience.
Performance and Hours-Based Bonuses: This position is also eligible for an annual discretionary performance-based bonus (percentage of salary).
Benefits: This position is eligible for many additional benefits, including paid time off, sick time, medical and dental benefits, 401K contribution (and matching).
Job Title: Order Processing Specialist
Location: Miami, FL (Wynwood) – Hybrid Schedule (Onsite Tuesday, Wednesday & Thursday)
Pay Rate: $26/hour
Employment Type: Temp-to-Perm
Start Date: ASAP
About the Opportunity
A fast-growing consumer goods company is seeking a detail-oriented and systems-savvy Order Processing Specialist to join its Operations team in Miami. This role plays an important part in ensuring smooth order management and communication between Sales, Operations, Finance, and warehouse partners.
The ideal candidate is highly organized, analytical, and comfortable working across multiple systems. This role is perfect for someone who thrives in a fast-paced environment and enjoys working with data, processes, and cross-functional teams to ensure orders are processed accurately and efficiently.
Key Responsibilities
Order Management & Processing
- Process customer orders across internal systems, business partners, and customer platforms
- Review incoming orders for accuracy, contract compliance, and adherence to business guidelines
- Enter order and financial data into systems to ensure timely processing and shipment
- Coordinate with warehouse teams to ensure orders ship on schedule
Customer & Partner Coordination
- Resolve order processing and invoicing issues, escalating when necessary
- Address customer concerns related to shipping delays or damaged goods
- Update customers with order details including shipping information and tracking numbers
- Maintain and update customer records including ship-to addresses and contact lists
Financial & Data Support
- Work with Finance to resubmit past-due invoices and update payment status from customer portals
- Ensure a high level of data accuracy and quality control across all order documentation
- Maintain consistent documentation and validation of completed work
Operations Support
- Maintain operating and quality standards aligned with service objectives
- Assist with additional operational projects as assigned
Qualifications
- Bachelor’s degree in Business, Finance, or a related field preferred
- 0–3 years of experience in order processing, invoicing, data entry, or customer operations
- Strong proficiency in Microsoft Excel (candidates will complete an Excel assessment)
- Experience working with ERP systems such as NetSuite, SAP, or similar platforms is a plus
- Basic familiarity with EDI order processing is highly preferred
- Experience coordinating with shipping vendors such as FedEx, UPS, or freight carriers is a plus
- Strong attention to detail with fast and accurate data entry skills
- Excellent written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced, performance-driven environment
- Positive, collaborative team player with a proactive and solutions-oriented mindset
Preferred Background
Candidates with experience in consumer goods, retail, or product-based companies are strongly encouraged to apply. This role is ideal for someone who enjoys working within operational systems and contributing to the efficiency of a growing organization.
Please submit your resume in Word format for immediate consideration.
You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
A small boutique DC Law Firm is seeking an intelligent, enthusiastic Legal Assistant who is willing to learn and will help accomplish all functions of a small professional office.
Candidate should have excellent proofreading and writing skills, as well as solid Word and Excel skills. Looking for someone who has experience with document management, billing, data input for law firm expenses, and data input client transactions. The Legal Assistant will be working closely with one Partner and one senior associate.
Status: In-office, Monday-Friday, 7.5-hour workday
Salary: $60,000.00 - $70,000.00 DOE
**LOCAL CANDIDATES ONLY**
Duties and Responsibilities:
- Greeting clients, visitors
- Mail and package handling (incoming and outgoing)
- Errand running – USPO, FedEx, UPS
- Landlord relationship management – communicate with building management re: non-emergency situations
- Relationship with other firm offices (New York, Chicago, and New Haven) and interact with legal teams in those locations.
- Calendar management for attorneys as requested
- Light research, document search, data entry on project-by-project basis as requested by attorneys
- Lawyer travel – making travel arrangements as requested
Lawyer administrative support
- Lawyer travel expenses: expense reimbursements, reconcile attorney's American Express credit cards
Client Project Support
- Client filings with local jurisdictions, some trips to government offices
- Hard document production – wills, estates, trusts (Microsoft Word and Excel are required).
- Client meeting preparation
- Other document-based client project support
Physical Filing System
- Client hard copy files
- Administrative files
- Sort and file correspondence
- Enhance filing processes
Job Requirements:
- Excellent grammar, proofreading and math skills
- Ability to work with apps and programs
- Telephone etiquette
- Proficient Microsoft Office
Lawyer administrative support – ability to learn and become proficient with the following programs:
- Juris - time and billing system – entering time and expenses, working with lawyer to edit, finalize and send monthly bills
- NetDocs – document management system – scanning, digitizing, maintaining digital files
- iPaladin – broad data base client contact/informational system
- Microsoft Outlook – our email and calendar system
How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.
About Us: Palmer is an award-winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a "number"!
Visit and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.
