Palmer Legal Staffing Jobs in Usa

A D.C. Law Firm is seeking a Legal Assistant to join their team. This role involves managing calendars and travel arrangements, preparing legal documents and correspondence, coordinating client meetings, assisting with billing, and serving as a liaison between attorneys, clients, and internal teams.

Status: Temp to Hire. 90 days in office Monday-Friday, after 90 days, 4-days in office and 1-day remote.

Salary: 55,000.00 – 75,000.00 DOE

**LOCAL CANDIDATES ONLY**

Duties and Responsibilities:

• Manage calendars for attorneys, including coordinating internal and external meetings, arranging travel logistics, and organizing conference calls.
• Prepare and submit expense reports and check requests and ensure timely processing in alignment with firm policies.
• Independently draft, format, compare, and finalize correspondence, legal agreements, memoranda, and other business documents under tight deadlines.
• Draft and manage engagement letters and related client intake documentation.
• Handle time entry, proactively manage attorney billing processes, and act as the key liaison with the firm's Accounting Department to resolve billing issues and ensure timely invoicing.

Job Requirements:

• 1-5 five years of progressive experience supporting attorneys and/or high-level executives is required; experience within a law firm setting is highly desirable.
• High school diploma is required.
• Excellent attention to detail.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Ability to exercise discretion and independent judgement in carrying out responsibilities of the job.
• Excellent written and verbal communication skills.
• Demonstrated commitment to professional customer service.
• Proficiency in Microsoft Office, including Excel, PowerPoint, and Word.
• Familiarity with iManage and SurePoint is highly desirable.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award-winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a "number"!

Visit and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.

Legal Sales Consultant (B2B) - 1099 Field

Location: Los Angeles / Greater LA (Field-Based)

Compensation: $5,000/month + $2,000 commission per contract closed

About the Company

Legal Soft provides trained virtual legal staff and operational growth solutions to law firms

across the United States. Over the past 6+ years, we have supported more than 1,000 law firms

nationwide across multiple practice areas. Our goal is to help attorneys increase revenue while

reducing overhead and staffing challenges.

Role Overview

We are seeking Field Sales Representatives to conduct in-person outreach to law firms

throughout the Los Angeles area. This is a high-activity, relationship-driven role where you

will visit law offices, introduce Legal Soft’s services, and schedule consultations with attorneys

and decision makers.

This role is 1099 contractor-based, offering a guaranteed monthly draw of $5,000 plus

$2,000 in commission per contract closed, giving you uncapped earning potential.

This role is ideal for individuals who thrive in face-to-face sales environments, enjoy working

independently, and want a flexible, high-income opportunity.

Key Responsibilities

• Visit law firms and legal office buildings to introduce Legal Soft’s services
• Build relationships with attorneys, office managers, and legal staff
• Educate firms about the benefits of virtual legal staffing
• Generate and schedule qualified consultations/demos for the sales team
• Track outreach activity and leads in CRM
• Maintain a consistent daily schedule of in-person prospecting
• Represent the Legal Soft brand professionally in the field
• Collaborate with the internal sales team to convert meetings into clients

Qualifications

Preferred:

• 1+ year of sales, field sales, or customer-facing experience
• Strong communication and interpersonal skills
• Comfortable with door-to-door B2B outreach
• Self-motivated and able to work independently
• Highly organized and goal-oriented

Bonus Points:

• Experience selling to law firms or professional services
• Experience in B2B sales, staffing, or SaaS
• Familiarity with the legal industry

Compensation & Benefits

• $5,000/month guaranteed draw (1099 contractor)
• Up to $2,000 commission per contract closed
• High earning potential with uncapped commissions
• Flexible schedule with autonomy in the field
• Opportunity for career growth within a rapidly growing company
• Training and ongoing sales support

Why Join Legal Soft

• Work with a fast-growing company serving law firms nationwide
• High earning potential with guaranteed draw + commission
• Build valuable experience in B2B field sales
• Opportunity to grow into senior sales roles

How to Apply

If you’re someone who enjoys meeting new people, working in the field, and generating

business opportunities, we’d love to hear from you.

Apply today and join a team that is helping law firms across the country scale and succeed.

Seeking a dynamic, experienced Legal Assistant to provide litigation support to a stellar legal team.

As a Legal Assistant, your outstanding administrative skills will enable you to perform a wide range of secretarial duties and confidential tasks in a fast-paced environment. Your strong interpersonal skills will serve as you interface with clients, attorneys and staff.

Responsibilities will include but are not limited to:

• Prepare, organize, and create complex legal documents and forms;

• Assist with and prepare electronic court filings; knowledge of state and federal courts;

• Assist attorneys with conflicts checks and opening new matters;

• Prepare TOCs/TOAs; exhibits, binders, and other legal documentation;

• Demonstrate excellent understanding of formatting and styles, redlining and other proofreading skills;

• Determine docket/calendar dates from court documents and correspondence and enter into Firm’s calendaring software;

• Establish and maintain paper and electronic client and administrative files;

• Answer and roll calls, schedule appointments and meetings, maintain attorneys’ calendars, handle e-mail distributions/incoming and outgoing mail, updating contact information;

• Work closely with Accounting to prepare expense reports and monthly bills (from pre-edits, to processing final bills);

• Assist attorneys and paralegals in preparing for hearings, mediations, arbitrations, and trials;

• Assist with overflow/special projects; contribute to the office and firm-wide team objectives;

• Provide general back up support to the office and other departments as required;

• Coordinate couriers and other special functions internally and externally.

The ideal candidate must possess:

• Excellent administrative, interpersonal, written and oral communication skills;

• Discretion and able to maintain confidences;

• Ability to work independently and prioritize workload activities for multiple attorneys;

• Ability to remain calm in deadline-driven and high-pressure situations;

• Effective communication skills with a diverse audience including attorneys, clients, staff and vendors;

• Sound judgement, ability to anticipate/identify/analyze problems and challenges and recommend/implement solutions;

• Maintain and nurture a positive attitude and workplace environment;

• Have a strong sense of urgency and commitment to meeting internal and external expectations.

Qualifications:

• 5+ years of litigation experience in a large to medium size law firm;

• High school diploma or equivalent required, Bachelor’s degree preferred;

• Strong knowledge of California and Federal court procedures and rules;

• Experience with docketing software such as CompuLaw or Milana preferred;

• Electronic calendaring skills required;

• Trial experience preferred;

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook);

• Superior proofreading, editing, and redlining skills;

• Highly organized and detail-oriented.

Fantastic law firm seeks a mid-level Trust Administration and Estate Planning Legal Assistant for a full time, regular position with the firm. The position will pay approximately $80,000-90,000 (negotiable depending on experience), plus excellent benefits and bonus potential.

Duties:

•3+ years of trusts and estates secretarial experience in a law firm setting

•File probate pleadings and related court documents

Please connect with me on LinkedIn as well @Jose Santos

Job Title: Litigation Legal Assistant

Location: Dallas

Salary: $70-85K

Work Environment: In Office

Term: Permanent

Bachelor’s degree required: Yes

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

AMS Staffing, Inc. is seeking a Litigation Legal Assistant to join one of its clients in the Post Oak area. The ideal candidate will have at least 5+ years of experience assisting with a docket of Complex Litigation matters from inception to trial on the support side. This candidate must have file to trial experience supporting attorneys and paralegals with a docket of complex litigation matters with minimal supervision.

Required Skills and Experience:

• Preparing shells;
• Maintaining calendars;
• Assisting with reimbursements;
• Saving documents to files;
• Assisting attorneys with travel arrangements;
• Managing court correspondence and communications;

Experience:

• 5+ years of litigation experience as a legal assistant with a preferred background in complex/multi district matters.

Benefits

Medical, Dental, Vision, PTO, 401(k)

Prestigious global AmLaw 100 firm is seeking an Office Coordinator/ Legal Assistant to be responsible for the daily execution of firm policies and procedures as well as providing administrative support to two trial attorneys.

ESSENTIAL FUNCTIONS

• Supervises work of non-attorney personnel and allocates overflow of work; schedules temporary coverage in accordance with office policies; determines staffing needs; maintains time and attendance records.
• Supports the performance review process by providing employee performance feedback, as appropriate, and sources evaluation forms for the Office Managing Partner.
• Coordinates hiring, employee relations, and termination of non-attorney personnel with the affected attorneys and the firm-wide Human Resources department.
• Provides orientation for new attorney and staff personnel by collecting their personnel and accounting forms; instructing on office facilities, equipment and procedures; scheduling computer training by firm-wide training staff; explaining benefit plans; obtaining office supplies; obtains the office pass, lobby listing, etc., from building management.
• Coordinates training sessions with outside vendors such as Lexis and Westlaw.
• Maintains appropriate levels of office supplies consistent with firm purchasing practices.
• Ensures the operation and maintenance of all office equipment including printers, copiers, and fax machines, is consistent with firm practices and vendor agreements.
• Assists the IS department with local IS issues.
• Where appropriate, and consistent with firm contracts, interacts with third party vendors for copier, supply, fax machine, food vendor and cleaning service issues.
• Interacts with building management for maintenance and other ordinary course issues.
• Assists as needed with office planning, construction, and related projects.
• Provides legal assistant support to two trial attorneys, including managing calendars, coordinating depositions and trial schedules, preparing and formatting pleadings and correspondence, organizing case files, e-filing documents, and facilitating trial preparation.
• Coordinates video conferences, meetings, and office-wide administrative functions; assists with office planning and special projects.
• Performs additional duties as needed to support attorneys and ensure efficient office operations.

QUALIFICATIONS

Education: High School Diploma required. Associate's degree preferred.

Experience: Minimum five years of applicable experience.

Please connect with me on LinkedIn as well @Katrina George

Job Title: Legal Administrative Assistant

Location: Scottsdale, AZ 85260

Salary/Payrate: $75-85K/year and AWESOME benefits!!!

Work Environment: Hybrid (2 of days WFH)

Term: Permanent

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

Our client is seeking a Legal Administrative Assistant for its Scottsdale, Arizona office (85260).

This role provides litigation and administrative support to attorneys and assists with the coordination and management of active legal matters. Responsibilities include maintaining attorney calendars, monitoring deadlines, organizing case files, and preparing legal documents for filing in both state and federal courts.

The Legal Administrative Assistant will also assist with scheduling meetings, hearings, and other case-related activities while serving as a point of coordination between attorneys, clients, courts, and other parties involved in legal matters. Additional responsibilities may include assisting with billing support, expense processing, dictation, CLE tracking, and general administrative tasks to support the legal team.

The position requires strong organizational skills, attention to detail, and the ability to prioritize multiple assignments in a deadline-driven environment.

Qualifications

• At least 3 years of experience in a legal administrative assistant or legal secretary position
• Working knowledge of litigation procedures and electronic court filing systems for state and Federal.
• Proficiency with Microsoft Word and Outlook
• Strong proofreading and organizational skills
• Ability to work independently and demonstrate initiative when managing tasks

Preferred Experience

• Experience supporting senior or partner-level attorneys
• Background supporting litigation practices such as defense or commercial litigation

Please connect with me on LinkedIn as well @Felicia Larion

Job Title: Legal Support Team Specialist

Location: Washington, DC 20037

Salary/Payrate: $80K-$100K and AWESOME benefits!!!

Work Environment: - 100% onsite for first 90 days. They will do a 90-day review and will be eligible for 1 work from home day.

Hours: Full-time; M-F 10:00-6:30 (1-hour lunch); overtime required

FLSA Status: Non-Exempt

Term: Permanent / Fulltime

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

AM Law 200 law firm is seeking a Legal Support Team Specialist in their Washington, D.C. office responsible for assisting and supporting attorneys and paralegals through the performance of complete administrative and clerical duties. This position requires prior experience as a legal assistant, preferably in litigation, in a law firm or similar setting. Must have strong organizational skills, requiring excellent clerical skills and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, Microsoft Office Suite and other software packages. The specific requirements for this position include but are not limited to those outlined below.

Overall Responsibilities

Primary duties will include, but are not limited to the following:

• Provide legal, word processing, and administrative support to attorneys and paralegals
• Provide physical floater coverage to legal assistants as assigned
• Schedule and organize activities such as meetings, travel, and conferences for attorneys
• Maintain and update all filing, including organizing and maintaining attorneys’ case files
• Prepare monthly client billing for transmittal to clients according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and marketing expense reports; track reimbursements for receipt of payment
• Maintain personal correspondence, reading files, billing letters, expense reports, time entry files
• Enter timesheets into CMS database for attorneys
• Open new client/matter files per Firm procedures
• Ability to work with attorney calendars and contacts when requested
• Performs any other duties that may be assigned with regard to this position
• Competency with the following software:
• Word 365 (Word, PowerPoint, Excel)
• Styles, Table of Authorities and Table of Contents
• Kofax PDF (converting/formatting documents from PDF to Word and bookmarking, redacting, bookmarking, highlighting, etc. within PDF)
• NetDocs or an understanding of a document management system
• Litera or an understanding of redlining documents and tracking changes

Required skills

• Excellent office coordination and organizational skills
• Exceptional word processing skills
• Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
• Professional demeanor and customer service orientated
• Strong ability to perceive and analyze problems, as well as develop, recommend and implement practical solutions
• Assertive and confident
• Quality control and detail oriented
• Team oriented, flexible and creative
• Proficiency in navigating through entire Microsoft Office Suite
• Ability to communicate effectively with clients

Quest Group Executive Search are seeking an experienced Legal Administrative Assistant / Legal Secretary for a rapidly growing Law Firm. This role will support attorneys in a fast-paced litigation and defense practice. The ideal candidate has prior experience working in litigation, is highly organized, detail-oriented, and comfortable managing multiple deadlines while providing high-quality administrative and case support.

Key Responsibilities

• Provide administrative and litigation support to attorneys in defense matters
• Draft, proofread, and format legal documents, including pleadings, motions, discovery, correspondence, and subpoenas
• File documents with state and federal courts (including e-filing) and ensure compliance with court rules and deadlines
• Assist with discovery processes, including document management, responses, and production
• Maintain and organize case files (electronic and physical)
• Track deadlines, manage calendars, and coordinate hearings, depositions, and meetings
• Communicate professionally with clients, opposing counsel, court personnel, and vendors
• Assist with trial preparation, including exhibits, binders, and witness materials
• Perform general administrative tasks such as billing support, time entry, and expense tracking as needed

Qualifications

• Minimum of 3-4 years of experience as a legal assistant or legal secretary in a litigation and/or defense practice
• Familiarity with litigation procedures and court rules
• Experience with e-filing systems at the state and federal level
• Strong proficiency in Microsoft Office (Word, Outlook, Excel) and legal document management systems
• Excellent written and verbal communication skills
• Strong attention to detail and ability to prioritize tasks in a deadline-driven environment
• Ability to work independently and collaboratively as part of a legal team

Preferred Qualifications

• Experience in insurance defense, construction defense, or similar litigation areas
• Familiarity with billing software and timekeeping systems
• Trial or deposition preparation experience

Please connect with me on LinkedIn as well @Kyle Kapper

Job Title: Litigation Legal Administrative Assistant

Location: New Orleans, LA 70170

Salary/Payrate: $60K-$75K annually and AWESOME benefits!!!

Work Environment: Onsite

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Candidates MUST HAVE e-filing experience at both the State and Federal Level

Candidates MUST HAVE Litigation experience

Ideally Candidates will have mass tort, asbestos, and some medical malpractice experience.

This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively with legal teams to deliver exceptional service to clients.

Position Responsibilities:

• Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material.
• Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format; retrieve closed files as required.
• Manage attorneys’ calendars, schedule meetings, and coordinate court appearances, depositions, and other out of office matters.
• Facilitate meeting deadlines by providing timely reminders to attorneys.
• File legal pleadings and other documentation with courts and administrative agencies.
• Proofread all documents produced, checking for appropriate formatting, correct spelling, and grammatical errors; ensure that all attachments, exhibits, and enclosures are intact.
• Process time entries and prepare client billing.
• Handle confidential information with discretion and professionalism.
• Communicate with clients, courts, and third-party vendors on behalf of attorneys.
• Support deposition, hearing, and trial preparation including compiling exhibits, preparing binders, and managing logistics.
• Handle expense reimbursements for attorneys.
• Prepare and process check requests and invoices for payment by the Accounting department.
• Proactively build and coordinate relationships with other Legal Administrative Assistants and teams.
• Answer phone calls, take messages, and redirect calls when appropriate.
• Perform other duties as assigned.

Qualifications:

• High school diploma or equivalent required; Bachelor’s degree preferred.
• At least three years of experience in a legal administrative or litigation support role.
• Familiarity with, or the ability to rapidly acquire familiarity with, relevant court rules and procedures.
• Proficiency in Microsoft Office Suite and ability to work with legal practice management software and court filing platforms.
• Willingness and ability to embrace new technology and platforms and the ability to learn new programs and processes quickly.
• Excellent verbal and written communication skills.
• Detail-oriented, well-organized, and the ability to manage multiple assignments while meeting deadlines.
• Ability to work independently and collaboratively within a team.

Please connect with me on LinkedIn as well @Felicia Larion

Job Title: Transactional Legal Assistant

Location: Washington, DC 20037

Salary/Payrate: $90K - 100K and AWESOME benefits!!!

Work Environment: - 100% onsite for first 90 days. They will do a 90-day review and will be eligible for 2 works from home.

Hours: Full-time; 8:30-5:00 p.m., Monday-Friday (1-hour lunch); Overtime may be required

FLSA Status: Non-Exempt

Term: Permanent / Fulltime

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

AM Law 200 law firm is seeking an organized, critical-thinking person with strong attention to detail. This position supports the Washington, D.C. office through the performance of administrative duties for various practice groups, including federal regulatory and transactional matters. Position interfaces with clients and colleagues in a professional setting. This person will be required to uphold the image of the Firm by maintaining respect for confidentiality, discretion, and positive contact with clients, attorneys and staff.

This position requires a minimum of five years of experience as an administrative assistant, preferably in a legal environment. Assists through the performance of complex administrative, billing, calendar maintenance, and business intake duties. Must have strong organizational skills, and knowledge of grammar, spelling, and punctuation. Shall be proficient in the use of word processing and other automated equipment, including Microsoft Office Suite and other software packages currently being used by the Firm. The specific requirements for this position include but are not limited to those outlined below.

Position Requires:

• Federal regulatory/transactional environment (real estate/affordable housing, corporate/finance, international, or government/regulatory), with comfort around complex programs and agency interaction.
• Trained in both regulatory and transactional work: understands deal flow (checklists, closings, signatures) and can also support filings, licenses, and compliance programs.

Overall Responsibilities:

• Primary duties will include, but are not limited to, the following:
• Provide legal and administrative support to attorneys across multiple practice areas
• Assist with federal regulatory matters, including preparation and submission of filings to regulatory agencies (e.g., SEC, FDA, FTC, CFIUS, and other federal agencies)
• Prepare and organize documents for regulatory submissions, comment letters, and agency filings
• Calendar regulatory deadlines and maintain calendars for pertinent deadlines
• Support transactional work including due diligence document management, closing coordination, and preparation of transaction binders
• Coordinate due diligence requests and document production for transactional matters
• Assist with preparation of signature pages, closing documents, and post-closing deliverables
• Coordinate with clients, co-counsel, regulatory agencies, and other external parties
• Communicate effectively with attorneys, clients, government officials, agency personnel, and other stakeholders
• Maintain daily calendars and manage attorney schedules, keeping them apprised of project deadlines, regulatory timelines, and transaction milestones
• Schedule and organize meetings, client calls, travel, and conferences for attorneys
• Manage multiple matter calendars and maintain organized files, including electronic files and databases
• Draft, edit, proofread, and finalize legal documents, correspondence, and memoranda under attorney supervision
• Possess strong attention to detail, perform self-review and ask questions as needed in preparation of legal documents, letters and other written materials
• Analyze factual information under the supervision of the assigning attorney
• Manage hard copy and electronic files; document organization and maintenance, including uploading to and downloading from third-party sites and client portals
• Create new files and maintain existing files utilizing an automated records management system
• Maintain personal correspondence, reading files, billing letters, expense reports, and other client related documents in accordance with Firm standard filing procedures
• Open new client/matter files per Firm procedures
• Provide matter management support as needed across various practice areas
• Enter timesheets into Aderant database for attorneys
• Prepare monthly client billing according to Firm guidelines (including review for edits/corrections)
• Prepare reimbursement and expense requests, tracking reimbursements for receipt of payment
• Overtime and flexibility will be required on occasion
• Perform any other duties that may be assigned with regard to this position

Required Skills:

1. Strong office organizational skills and attention to detail
2. Excellent interpersonal, written and oral communications skills, as well as tact and diplomacy sufficient to gain the respect of attorneys and employees
3. Professional demeanor and customer service orientated
4. Maintains positive, productive working relationships with attorneys, colleagues and clients
5. Proficiency in navigating through entire Microsoft Office Suite/Nuance/Outlook
6. Must demonstrate good problem-solving skills
7. Ability to manage multiple priorities and deadlines simultaneously
8. Ability to work independently and collaboratively with attorneys and staff to ensure superior quality in work product

Education and Experience Requirements:

1. A Bachelor's Degree is preferred
2. At least five (5) years' experience in above skill areas
3. Experience supporting federal regulatory practice and/or transactional matters strongly preferred
4. Experience with federal agency portals and case management systems (e.g., CFIUS) considered a plus
5. Demonstrated proficiency in MS Office Suite and Adobe software programs

Please connect with me on LinkedIn as well @Summer Dillard

Job Title: Legal Assistant

Location: San Diego, CA 92101

Salary/Payrate: $95K-$105K (some flex for the right candidate) annually and AWESOME benefits!!!

Work Environment: Hybrid (1 days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

The Legal Assistant will provide comprehensive administrative support to multiple Partners, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, including calendar management, typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion. Maintains positive contact with clients, attorneys and staff while observing confidentiality of client and other firm matters.

Job Responsibilities:

• Calendar Management: Track litigation deadlines, and confirm deadlines and docketed correctly. Coordinate attorney calendars, minimize conflicts, prevent double bookings, and proactively make decisions regarding appointment urgency and importance.
• Preparing draft court documents, including but not limited to complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
• Heavy court filings at state, federal, and appellate level and in many different venues; prior involvement in Class Action cases is a must; knowledge of electronic filing procedures for the various venues, including state, federal, appellate and arbitration forums.
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
• Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages and maintain and retrieve files.
• Administrative duties include but not limited to opening new files, requests conflict of interest checks and maintains on-line and hard-copy files. Conducts periodic reviews for possible storage of older files; prepares files to be closed.
• Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Possesses knowledge of key clients and contacts.

PREFERRED QUALIFICATIONS:

Excellent communication and time management skills.

Possesses high level of technical competency on all Microsoft Office and various other job-related software packages and applications.

Detail-oriented and highly organized.

Ability to work independently, manage large workloads, and keep deadlines.

EDUCATION AND EXPERIENCE:

Minimum of 5 years’ experience a working in employment and labor law matters

Law firm experience preferred

Deep knowledge and expertise in employment and labor laws on federal, local and state level

Please connect with me on LinkedIn as well @Briana Kitchell

Job Title: Commercial Real Estate Legal Assistant

Location: Chicago, IL 60606

Salary/Payrate: $75,000-$95,000

Work Environment: Hybrid (2 days WFH rotating schedule)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Overview

Seeking an experienced Real Estate Legal Assistant to support real estate attorneys in the Real Estate practice group and the firm's Managing Partner. This role offers a unique opportunity to work closely with firm leadership while supporting both a sophisticated commercial real estate practice and firm management.

The position is ideal for a detail-oriented, proactive professional with strong organizational skills and prior experience in real estate law who thrives in a fast-paced collaborative environment. The role requires the ability to manage multiple tasks simultaneously, communicate effectively with clients and third parties, and maintain a high standard of accuracy and professionalism.

Responsibilities

• Provide comprehensive administrative and legal support to several attorneys within the Real Estate practice group and the firm's Managing Partner
• Manage calendars, meetings, travel arrangements, and client communications
• Support the Managing Partner with scheduling, correspondence, and day-to-day administrative needs, including coordination of firm management and leadership activities
• Prepare, revise, and format transactional documents, correspondence, and closing materials
• Assist with commercial real estate transactions, including purchase and sale agreements, loan documents, leases, and closing binders
• Assemble, organize, and distribute electronic closing books, including signature pages, recorded documents, title policies, and executed agreements
• Coordinate due diligence materials, maintain due diligence date trackers and maintain closing checklists
• Coordinate execution of documents, including circulating signature pages and managing notarization requirements
• Manage electronic and filing systems, ensuring all transaction documents are properly saved, organized and accessible
• Perform time entry, expense reporting, billing coordination, and matter intake and management
• Communicate professionally with colleagues, clients, opposing counsel, lenders, and title companies
• Maintain confidentiality of internal firm information and client information and exercise sound and professional judgment in handling sensitive matters
• Collaborate with attorneys to develop, implement, and refine processes and workflows to ensure efficient transaction management and the highest level of client service

Qualifications

• 5+ years of legal assistant or administrative experience in a real estate or transactional practice
• Prior law firm experience strongly preferred
• Familiarity with commercial real estate documents and closing processes
• Experience with document management and timekeeping systems, and strong proficiency in the Microsoft Office Suite, including Word, Outlook, Excel, OneDrive and PowerPoint
• Experience with DocuSign
• Excellent organizational and multitasking abilities with strong attention to detail
• Strong written and verbal communication skills
• Professional demeanor with the ability and comfort to interact effectively with attorneys, clients, and third parties
• High level of discretion, reliability, and sound judgment

Preferred Qualifications

• Experience supporting multiple attorneys or firm leadership in a mid-size or large law firm
• Exposure to lender-side or commercial real estate transactions
• Real estate closing coordination experience

Physical requirements

• Able to work in a typical office setting and operate office equipment, including computer, copier, and scanner.
• Able to sit and/or stand for prolonged periods of time
• Able to view and read computer screens and printed documents, often for prolonged periods of time

Please connect with me on LinkedIn as well @Amanda Vernon

Job Title: Legal Assistant – Litigation

Location: New York, NY 10158

Salary/Payrate: $95K-$105K annually, bonus and AWESOME benefits!!!

Work Environment: Hybrid (4 days onsite/1 remote)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

Our client, a midsize nationally recognized full-service corporate law firm, is seeking an experienced Litigation Assistant to join their Legal Support team in their New York office. This is a full time, direct hire role paying an annual base salary of $95K to $105K plus a performance-based bonus and competitive benefits package.

This role will allow for a hybrid work schedule with 4-days onsite, 1 remote. Candidates must possess previous experience with federal and state filings and Complex Business Litigation.

The Litigation Assistant will provide comprehensive litigation support, including discovery, pleadings, court filings, trial preparation, calendaring, and billing. This role involves frequent interaction with attorneys, staff, and clients and requires strong judgment, professionalism, and attention to detail.

Responsibilities

• Draft, revise, proofread, and finalize legal documents (pleadings, briefs, discovery, correspondence)
• Assist with state, federal, and bankruptcy court filings (including NYSCEF and ECF/PACER)
• Manage attorney calendars using Compulaw and Outlook
• Prepare materials for hearings, depositions, meetings, and trials
• Assist with client engagement, conflict checks, and matter openings
• Enter attorney time, prepare billing submissions, and submit expenses
• Provide overflow support across offices as needed
• Maintain strict confidentiality of firm and client matters

Qualifications

• Minimum of 5 years’ experience in a mid- or large-sized law firm supporting multiple attorneys
• Advanced proficiency in MS Word (styles, TOCs/TOAs, track changes, comparisons); working knowledge of Outlook; basic Excel and PowerPoint
• Experience with NetDocs, Compulaw, Best Authority, and Adobe Acrobat Pro/DC preferred
• Strong grammar, proofreading, and organizational skills
• Knowledge of litigation procedures, court rules, and legal terminology
• Ability to manage competing priorities in a fast-paced environment with minimal supervision
• Bachelor’s degree preferred (or equivalent experience)

Preferred Skills

Experience with NetDocs, Compulaw, Best Authority, and Adobe Acrobat Pro/DC preferred.

Please connect with me on LinkedIn as well @Katrina George

Job Title: Litigation Legal Administrative Assistant

Location: NYC

Salary/Payrate: $80K-$85K annually and AWESOME benefits!!!

Work Environment: 6 months 100% ONSITE then 3 days onsite/2 days’ work from home

Term: Permanent / Fulltime

Parking: Paid for by firm

Bachelor’s degree required: Preferred

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Legal Assistant who can seamlessly come in and work well in a team environment. Must be proactive and possess strong organizational and communication skills, both verbal and written. Accuracy and attention to detail are essential. Must be able to prioritize and effectively manage multiple projects and work in a fast-paced environment.

Essential Duties and Responsibilities

• Attention to detail and organization is essential
• Heavy calendaring, docketing and eFiling
• Must be proactive and manage their attorney’s docket effectively
• Follow-up with attorney on deadlines
• Ensures strict confidentiality at all times
• Collect case information and prepare client engagement documentation
• Manage the collection and maintenance of statistical data for internal reporting and analysis
• Prepare initial drafts of litigation documents for attorney review including discovery requests and responses and case opening and closing filings
• Legal research, writing, analysis, and cite checking
• Collaborate with firm’s billing department on client billing
• Assists with special projects as needed

POSITION QUALIFICATIONS (EDUCATION AND/OR EXPERIENCE AND SKILLS)

• A college degree is preferred or an equivalent combination of education and experience
• Minimum of 5 years’ experience
• Possess cooperative spirit; participate and collaborate in a team-based environment
• Demonstrate proficiency with MS Office (Outlook, Excel and Word)
• Litigation related experience preferred
• Ability to multi-task and prioritize
• Ability to organize workflow and use time efficiently
• Ability to show strong attention to detail
• Ability to perform in an ever-changing work environment and successfully adapt to changing priorities and work demands
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
• Ability to be resourceful
• Ability to handle and manage stress

Job Summary

The Legal Executive Assistant (LEA) serves as a key partner to attorneys, providing high-level administrative and operational support while managing day-to-day responsibilities. This role involves acting as an attorney’s right hand—screening, organizing, and prioritizing requests from both internal and external clients to ensure work flows efficiently and deadlines are met.

This position is ideal for a motivated self-starter with strong energy and independence who enjoys problem-solving, managing competing priorities, and contributing meaningfully to the success of a legal practice.

Essential Capabilities

• Demonstrates alignment with trusted advisor and proactive assistance principles.

• Maintains a polished, professional demeanor and exercises strict confidentiality in all interactions. Communicates effectively with individuals at all levels of the organization.

• Exhibits exceptional written and verbal communication skills with strong attention to detail and adherence to business writing standards.

• Maintains a consistently positive and professional attitude while collaborating across departments to solve business challenges. Demonstrates curiosity and a drive for continuous improvement.

• Remains open to feedback and flexible in adjusting performance or approach as needed.

Responsibilities

Client Service – Relationship Management

• Maintains open and consistent communication with teammates to ensure seamless support for assigned attorneys, including cross-training colleagues to maintain continuity of service during absences.

• Delivers high-quality service to internal and external clients with a proactive, solutions-oriented mindset when handling communications and requests on behalf of attorneys.

• Acts as a gatekeeper by prioritizing competing demands and managing matters independently, confidentially, and efficiently through completion. Recommends process improvements to enhance workflow.

• Follows attorney-specific scheduling preferences to maximize efficiency, consolidating meetings, preparing materials, and confirming logistics in advance.

• Develops a deep understanding of assigned attorneys’ work styles and preferences, anticipating needs and moving tasks forward with minimal supervision.

• Builds strong familiarity with attorneys’ practices and clients, maintaining accurate client contacts and detailed matter information in firm systems.

• Keeps attorneys informed of upcoming commitments and priorities, following up as needed and maintaining awareness of recurring obligations such as boards or committees.

Billing Management

• Reconciles and processes expenses on a daily basis.

• Reviews calendars, inboxes, and expense platforms to properly classify business and personal expenses, allocating charges accurately and resolving outstanding items within required timeframes.

• Actively manages attorney timekeeping by drafting, reviewing, and editing diary entries based on knowledge of attorney activity and communications. Ensures compliance with billing best practices and deadlines.

• Collaborates closely with billing coordinators to review proformas, track edits, and finalize invoices for timely client delivery.

• Supports attorneys in meeting billing targets and year-end requirements.

Project Management

• Drafts, edits, and proofreads correspondence, presentations, and other documents, demonstrating strong technical and document production skills.

• Coordinates internal and external meetings with minimal direction, arranging logistics such as conference rooms, visitor access, video conferencing, and dial-in details.

• Manages attorney travel using online tools and agent assistance, monitoring itineraries to ensure smooth arrivals and departures. Maintains updated travel preferences and prepares contingency plans when needed.

• Encourages delegation of non-billable administrative tasks to allow attorneys to focus on legal work, including document handling, filings, notary services, and shipment coordination.

• Demonstrates advanced proficiency in Microsoft Outlook, managing complex scheduling across multiple calendars, attorneys, clients, offices, and time zones.

• Oversees attorney inboxes by organizing, responding, and filing communications according to established preferences and document management systems.

Training and Professional Development

• Actively participates in team meetings, training sessions, and knowledge-sharing initiatives.

• Maintains strong proficiency in core applications and systems, following best practices and operational standards.

Qualifications

• Bachelor’s degree or equivalent experience.

• Expert proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; experience with legal and billing software preferred.

• Strong organizational and multitasking skills with the ability to prioritize effectively in fast-paced, high-pressure environments.

• Excellent interpersonal skills and the ability to build strong relationships with attorneys, executives, staff, and clients.

• Prior experience supporting boards or senior committees is a plus.

• Demonstrates sound judgment, proactive problem-solving abilities, and strong decision-making skills.

Compensation and Total Rewards

This role is eligible for a discretionary performance-based bonus. Compensation is determined based on qualifications, experience, geographic location, market data, and internal equity.

Our client, a global industry-leading law firm, is seeking a Legal Practice and Billing Assistant to join their team in Austin, TX.

Who You Are

• You have 8+ years of experience as a Practice Assistant within a global law firm, with prior exposure to litigation and familiarity with Federal and Texas State Court procedures
• You have experience with end-to-end billing
• Bachelor’s degree preferred
• Advanced skills in Microsoft 365 with working knowledge of platforms such as iManage, 3E, Intapp, Dynamics, and Concur
• Highly organized, detail-driven, and trusted to handle confidential matters with discretion

What You’ll Do

• Direct the daily workflow of litigation attorneys by structuring priorities, managing evolving calendars, and controlling inbound communications
• Drive matter administration from file opening through billing, including time entry review, narrative edits in 3E, expense processing, and collaboration with finance on invoicing and WIP management
• Oversee end-to-end coordination of travel, meetings, and court-related logistics, ensuring compliance with applicable filing requirements
• Draft, revise, and quality-check legal correspondence, pleadings, presentations, and other client-facing materials
• Maintain accurate client and experience data across internal systems and contribute to targeted client outreach, research, and event coordination

What Success Looks Like

• Attorneys operate with clear schedules, complete documentation, and timely court submissions
• Billing and expense processes move forward accurately and without delay
• Client records, matter files, and internal databases remain current and audit-ready
• Meetings, travel, and client initiatives are executed seamlessly with minimal oversight required

Salary Range: $85,000 – 95,000 annually, based on experience

Location: Austin, TX – Hybrid (4/1)

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Please connect with me on LinkedIn as well @Kyle Kapper

Job Title: Legal Practice Assistant

Location: Ft. Worth TX 76102

Salary/Payrate: $60K-$65K annually and AWESOME benefits!!!

Work Environment: Onsite

Term: Permanent / Fulltime

Bachelor’s degree required: NO

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Practice Assistant who can seamlessly come in and work well under pressure in a team environment. Must be proactive and possess good organizational and communication skills, both verbal and written. Accuracy and attention to detail is essential. Must be able to prioritize and effectively work on multiple projects and work in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Attention to detail and organization is essential
• Must be proactive and manage their attorney’s docket effectively
• Follow-up with attorney on deadlines
• Ensures strict confidentiality at all times
• Able to work in a stressed environment; stress management
• Assists with special projects as needed
• Ability to effectively interact and communicate with attorneys, secretaries, and clients
• Prepare and maintain client engagement documentation
• Always ensures strict confidentiality
• Assists with special projects as needed

POSITION QUALIFICATIONS (EDUCATION AND/OR EXPERIENCE AND SKILLS)

• A college degree is preferred or equivalent combination of education and experience
• Minimum of 2 years’ of Litigation experience
• Possess cooperative spirit; participate and collaborate in a team-based environment
• Demonstrate proficiency with MS Office (Outlook, Excel and Word)
• Ability to multi-task and prioritize
• Ability to organize workflow and use time efficiently
• Ability to show strong attention to detail
• Ability to perform in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
• Ability to be resourceful
• Ability to handle and manage stress

is working with a top tech company in Cupertino, CA to hire a hybrid Legal Specialist (Privacy and Law Enforcement Compliance). Your primary responsibility will be to process and respond to requests for assistance on emergencies. You will also be responsible for processing and responding to requests, subpoenas, court orders and search warrants received from law enforcement agencies seeking access to customer information. This role requires someone to be on-site in Cupertino Tuesdays, Wednesdays, and Thursdays.

Role Details:

• Anticipated Start Date: Immediately
• Schedule: 40 hours per week
• Duration: 9 months, strong potential to extend
• Pay Rate: $35/hr - $40/hr ($70k - $80k annualized)
• Benefits: Medical, Vision and Dental insurance (all 99% covered)
• Location: Cupertino, CA - Hybrid (in office Tuesday, Wednesday, and Thursday)

Job Responsibilities:

• Reviewing, scrutinizing and responding to requests received from law enforcement agencies for customer information within established procedures.
• Reviewing and responding to large volume of time-sensitive standard requests received from law enforcement agencies for customer information which are handled in strict accordance with applicable law, our terms of service, and our law enforcement guidelines, and determining when to escalate non-standard requests.
• Researching relevant internal systems and retrieving appropriate information to include in legal process.

Key Personal Skills

• Strong understanding and handling of sensitive information and privacy protection.
• Ability to analyze and process emergency and legal process documents and requests within departmental operating procedures.
• Strong technical proficiency with ability to work effectively across multiple applications and databases and observe high levels of data accuracy and attention to detail in daily work management.
• Investigatory process experience, able to work independently with impeccable judgment.
• Good analysis and decision-making capability with ability to reliably recognize non-standard and emergency requests and escalate accordingly.
• Strong interpersonal and clear communication skills with ability to take the necessary initiative to resolve request-conflict issues.
• Prior experience responding to legal requests from law enforcement agencies and consumers preferred.
• Strong work ethic and exceptional partnering skills.

Preferred Qualifications:

• Experience at a tech company (tech savvy individual)
• Preferred candidate would have a litigation background either as a junior paralegal / paralegal, or a legal secretary.

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is committed to the principle of equal opportunity. All employment decisions are made without regard to race, color, gender, gender identity, gender expression, sexual orientation, religion (including religious dress and grooming practices), creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), marital status, age, national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status or any other basis protected by the laws or regulations in the locations where we operate.

About the Position:

Our client, a full-service investment bank, is seeking a senior-level capital markets attorney to support the legal team (in Chicago, IL or remote). This role will involve running complex transactions in a thriving, high-growth environment.

Highlights:

• Senior, hands-on role covering structured finance and securitizations

• Strong growth potential

• Startup energy with institutional stability

• Highly collaborative culture

• Remote optional position

• Unlimited PTO

Responsibilities:

• Serve as primary attorney for capital markets transactions, including ABS, CMBS, CLO, and other securitizations

• Lead matters from engagement letter through closing

• Provide legal analysis for deal teams and governance committees

• Advise on FINRA / SEC issues

• Partner closely with Compliance, Operations, and Capital Markets leadership

Required Experience:

• 7-12+ years of capital markets / structured finance experience

• In-house experience at a FINRA-regulated broker-dealer or comparable regulated platform strongly preferred

• Big Law structured finance background a plus

Location:

Chicago, IL or Remote

Compensation:

The anticipated base salary range for this position is $180,000 - $250,000 (plus bonus).

About Us:

McCormack Schreiber Legal Search is Chicago’s leading legal search firm. We leverage more than 30 years of experience in the Chicago legal market to assist attorneys and paralegals seeking new opportunities and employers searching for top legal talent.