Executive Summary Search Jobs in Usa

Position Summary:

The Senior Executive Assistant (EA) provides high-level administrative and organizational support to C-Suite executives at AdaptHealth. This role ensures seamless day-to-day operations, proactively manages executive priorities, and maintains the highest level of professionalism, confidentiality, and attention to detail. The EA works closely with the broader Executive Assistant team to ensure aligned support across the organization and will assist with office management needs when required. This position is will need to be at the Conshohocken, PA headquarters, as needed. 

Essential Functions and Job Responsibilities: 

Executive Support

• Manage complex executive calendars, including scheduling meetings, appointments, and prioritizing time-sensitive requests. 
• Serve as the primary point of contact for internal and external inquiries, demonstrating sound judgment, discretion, and professionalism. 
• Coordinate and prepare briefing materials, executive summaries, presentations, and maintain organized executive files. 
• Anticipate executive needs, resolve scheduling conflicts, and ensure executives are fully prepared for meetings, travel, and deadlines.

Collaboration & Communication

• Partner closely with the Senior Executive Assistant and the other EAs to ensure seamless support, workload alignment, and consistent communication across the C Suite. 
• Act as liaison between executives, internal teams, board members, and external partners. 
• Draft correspondence, route communications, manage follow-ups, and ensure timely flow of information. 
• Handle sensitive and confidential information in accordance with company policies.

Meeting & Event Support

• Coordinate leadership and cross-functional meetings, including agendas, materials, minutes, and action item tracking.
• Assist with onsite executive sessions, visiting executive logistics, and NYC-based events.
• Support preparation, logistics, and material development for board meetings and executive presentations.

Travel & Expense Management

• Arrange domestic and international travel, including detailed itineraries and all accommodations. 
• Prepare and reconcile expense reports in alignment with company travel and compliance policies

Project Support

• Support special projects through research, coordination, information gathering, and report preparation.
• Monitor deadlines, track milestones, and maintain accuracy in project documentation.
• Ensure compliance with regulatory and privacy requirements, including HIPAA.

Office Management Support (as needed)

• Collaborate with NYC office operations when extra support is required. 
• Assist with vendor coordination, supply needs, onsite logistics, and visitor experience as needed to maintain a professional and efficient executive workspace.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

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Position Summary:

The Senior Executive Assistant (EA), C Suite & Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth’s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is fully in person in the NYC Executive Office and reports to the Senior Executive Assistant, CEO Office.

Essential Functions and Job Responsibilities: 

Executive Support

• Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.
• Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.
• Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.
• Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.
• Maintain organized executive files and workflows to support seamless operations.

Office Operations Management

• Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace. 
• Manage vendor relationships—including facilities, IT support, building management, catering, and office services—and ensure quality execution of service agreements. 
• Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions. 
• Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues. 
• Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience. 
• Support compliance with facility and security requirements, including access coordination and building protocols.

Collaboration & Communication

• Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities. 
• Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders. 
• Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.

Meeting & Event Coordination

• Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking. 
• Organize and support NYC-based executive events, leadership sessions, and onsite programming. 
• Assist with board meeting preparation, including materials, logistics, and scheduling.

Travel & Expense Management

• Arrange domestic and international travel—including flights, accommodations, ground transportation, and detailed itineraries—for multiple C Suite leaders. 
• Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.

Project Support

• Support special projects through research, data collection, analysis, and report preparation. 
• Track milestones, deadlines, and project deliverables to ensure timely progress and follow through. 
• Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.
• Maintains patient confidentiality and functions within the guidelines of HIPAA.
• Completes assigned compliance training and other education programs as required.
• Maintains compliance with AdaptHealth's Compliance Program.
• Performs other related duties as assigned.

Competency, Skills and Abilities: 

• Exceptional organizational and time management skills
• Strong written/verbal communication; proficiency in Microsoft Office Suite
• High discretion, multitasking under pressure, analytical problem-solving
• Proactive, adaptable in fast-paced settings
• Leadership-oriented, resourceful and capable of navigating ambiguity
• Results-driven, committed to continuous improvement

Education and Experience Requirements: 

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Minimum 5 years executive assistant experience, preferably healthcare/corporate

Physical Demands and Work Environment: 

• Work environment may be stressful at times, as overall office activities and work levels fluctuate
• Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
• Subject to long periods of sitting and exposure to computer screen
• Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
• Must be able to lift 30 pounds as needed
• Excellent ability to communicate both verbally and in writing
• May be exposed to angry or irate customers or patients

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About Us

Every moment of every day, people around the world rely on the energy they access through infrastructure built by Quanta. Comprising the largest skilled-labor force in North America, our employees are highly skilled and innovative, continually working to connect people and power. We’re building the infrastructure that supports the energy transition, and there are more opportunities than ever to be part of our team. Join us and build your career building a brighter future.

Imagine what you could do here. We encourage, inspire, and support our people to seize opportunities in our corporate office and with hundreds of our operating companies worldwide that provide solutions for the utility, renewable energy, electric power, industrial, and communications industries.

Quanta actively promotes and maintains a culture of belonging where all employees can be themselves, live their values, and find opportunities to succeed. When you join our team, you join a dynamic organization in which career development is encouraged, excellence is rewarded, and diversity is prized. Come find out how our people power modern life.

ABOUT THIS ROLE:

Provides high-level strategic and operational support to the Senior Vice President, Operations to ensure effective utilization of executive time and alignment with organizational priorities. Independently initiates, develops, and implements administrative and operational processes to manage complex projects, executive communications, and cross-functional initiatives.

Serves as a trusted partner to executive leadership, exercising independent judgment, discretion, and advanced knowledge of organizational operations to facilitate executive decision-making and maintain confidentiality of highly sensitive information.

WHAT YOU’LL DO:

• Strategically manages the executive’s calendar by prioritizing critical business initiatives, resolving scheduling conflicts, and independently making decisions regarding time allocation.

• Leads planning and execution of executive-level meetings, board engagements, and strategic sessions, including agenda development, preparation of briefing materials, documentation of action items, and follow-up to ensure completion.

• Coordinates complex domestic and international travel arrangements, proactively addressing logistical challenges across multiple time zones.

• Conducts research, gathers and analyzes information, and prepares executive summaries, presentations, reports, and correspondence to support business operations and decision-making.

• Screens, evaluates, and prioritizes incoming communications, determining appropriate response, delegation, or escalation.

• Serves as liaison between executive leadership and internal/external stakeholders, fostering strong working relationships across all levels of the organization.

• Exercises discretion and sound judgment in handling confidential business information, personnel matters, and strategic initiatives.

• Supports and coordinates cross-functional projects and operational initiatives, tracking milestones, identifying risks, and driving follow-up to ensure successful execution.

• May provide direction or coordination to administrative staff or other resources in support of executive priorities and enterprise initiatives.

• Reviews and approves expense reports in compliance with corporate policies and procedures.

• Recommends and implements process improvements to enhance executive workflow, operational efficiency, and organizational effectiveness.

• Performs other related duties as assigned in support of executive and organizational objectives.

WHAT YOU’LL BRING:

EDUCATION AND EXPERIENCE:

Required Education and Experience:

• Bachelor’s degree required.

• Typically requires 10+ years of progressive experience supporting senior executive leadership in a complex corporate environment.

• Demonstrated ability to exercise independent judgment and discretion in matters of significance.

• Strong analytical, organizational, and project coordination skills.

LICENSES / CERTIFICATIONS:

Required: N/A Preferred: N/A

SUPERVISORY RESPONSIBILITIES:

• May provide direction or coordination to administrative staff or project resources as needed.

• No direct reports.

TRAVEL REQUIREMENTS:

• Travel may be required as business needs dictate.

• Overnight travel may be required.

PHYSICAL DEMANDS:

• Stationary Position – Frequently

• Pushing/Pulling/Reaching – Occasionally

• Climb – Seldom

• Kneel – Seldom

• Bend – Occasionally

• Lift/Carry – Up to 30 lbs

• Vision – 20/20 Corrected Vision

• Hearing – Ability to receive detailed information when spoken to

WORKING CONDITIONS:

• Office environment

• Limited exposure to outdoor weather conditions

• Limited exposure to loud noise or environmental hazards

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities my change or new ones may be assigned at any time with or without notice.

Quanta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Scion Staffing has been engaged to conduct a search for a Service Account Executive for a growth-focused service-based organization. This is a full-time, onsite role based in Tukwila, WA.

POSITION OVERVIEW:

The Service Account Executive will drive recurring service revenue growth by managing and expanding an existing portfolio of client accounts. This role is highly relationship-focused, partnering closely with internal operations teams to ensure exceptional service delivery and long-term retention. The ideal candidate brings a proactive sales mindset, strong proposal development skills, and a proven ability to grow service-based revenue streams.

PERKS:

• Competitive base salary in the $135,000–$145,000 range, depending on experience
• Comprehensive medical, dental, and vision coverage
• Stable, growth-oriented organization with strong leadership support
• High-impact role with visibility into revenue strategy and account growth
• Collaborative, team-driven culture with cross-functional partnership

RESPONSIBILITIES:

• Manage and grow an assigned portfolio of service accounts, ensuring high client satisfaction and retention
• Develop proposals, pricing strategies, and service agreements to drive recurring revenue
• Identify and execute upsell and cross-sell opportunities within existing accounts
• Partner with internal operations teams to ensure seamless delivery and follow-through
• Track account performance, pipeline activity, and revenue growth within CRM systems
• Maintain consistent communication with clients to strengthen long-term relationships and uncover new opportunities

QUALIFICATIONS:

• Experience in service sales, account management, or customer relationship management
• Demonstrated success growing and retaining service-based accounts
• Strong proposal development and negotiation skills
• Proficiency with CRM systems and Microsoft Office tools
• Relationship-driven communicator with a proactive, revenue-focused mindset

COMPENSATION AND BENEFITS:

This role offers a competitive base salary of $135,000–$145,000 DOE, along with a comprehensive benefits package and the opportunity to play a key role in expanding recurring service revenue within a stable and growing organization.

ABOUT OUR SEARCH FIRM:

Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.

Brown & Brown is seeking a Commercial Lines Account Executive to join our growing team in Rye Brook, NY.

This role leads the design, marketing, and implementation of middle‑market insurance programs for complex clients. The Account Executive serves as a trusted advisor, guiding strategic risk transfer decisions and owning the client relationship from initial planning through renewal. The position offers significant autonomy in program design, market strategy, and client engagement, with meaningful influence on client outcomes and long‑term relationships.

How You Will Contribute

• Own and manage an existing book of business while supporting new client opportunities, with full responsibility for client strategy, retention, and growth.
• Lead the end‑to‑end renewal and new business processes, including market strategy, claims review, gap analysis, coverage specifications, exposure analysis, and negotiation with underwriters to deliver optimal programs for clients.
• Develop and maintain comprehensive client service plans, including mid‑term strategy adjustments and oversight of policy changes, endorsements, and related service activity.
• Prepare and deliver executive summaries, client proposals and facilitate binding of new and renewal coverage in alignment with client objectives.
• Serve as the primary point of contact for clients, conducting regular meetings such as claims reviews, pre‑renewal planning discussions, and renewal presentations.
• Monitor the risk transfer and service delivery process, including binder issuance, policy issuance reviews, and ongoing service accuracy and timeliness.
• Build and maintain strong relationships with underwriters and other service providers, staying current on market conditions, coverage innovations, and emerging risks.
• Respond promptly and accurately to client requests, delegating responsibilities as appropriate and ensuring timely follow‑through and resolution.
• Serve as a mentor and resource to teammates by providing performance‑related feedback and supporting professional development efforts.
• Perform additional projects and responsibilities as assigned.

Licenses & Certifications

• Active Property & Casualty license (required).
• Insurance designation (preferred).

Skills & Experience to Be Successful

• 8+ years of industry experience, licensed as a Producer of Property & Casualty in the applicable state, with ongoing participation in continuing education to maintain credentials.
• Strong technical knowledge across assigned products, coverages, services, pricing, placement strategies, regulations, and benefits, with the ability to apply that knowledge to complex client situations.
• Proven ability to communicate clearly and persuasively, both verbally and in writing, with executives, clients, and carrier partners. Demonstrates strong listening skills and thoughtful questioning to enhance understanding.
• High attention to detail combined with strong time‑management skills and the ability to prioritize competing demands while maintaining exceptional client service.
• Collaborative, team‑oriented approach that promotes shared ownership, accountability, and service quality.
• Proficiency in Microsoft Office and the ability to develop and maintain working knowledge of internal systems and tools.
• Ability to succeed in a fast‑paced, evolving environment.
• Willingness to travel periodically as required. This role may require driving a personal or rental vehicle, with acceptable motor vehicle record results and maintenance of required insurance coverage.
• Associate’s or Bachelor’s in a business or financial related discipline (Preferred)

Pay Range:

$110,000 – $130,000 annually

Teammate Benefits & Total Well-Being

We go beyond standard benefits, focusing on the total well-being of our teammates, including:

• Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
• Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement
• Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more.

Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.

Executive Project Coordinator (Bilingual)

Location: North Hollywood, CA (On-Site)

A fast-growing, woman-led general contracting firm is seeking a proactive and experienced Executive Project Coordinator to work alongside the CEO in driving strategic priorities, streamlining operations, and ensuring organizational alignment across all departments. This isn’t your average admin role—this opportunity places you at the center of leadership decision-making, with the authority to represent the CEO in meetings, manage top-tier initiatives, and help steer the company toward continued success.

This role is ideal for a high-performing professional who thrives in a dynamic, fast-paced environment and is fluent in both English and Spanish. You’ll be a trusted partner to the CEO and play a critical role in maintaining momentum on high-impact projects.

Key Responsibilities

Executive & Operational Leadership

• Act as the CEO’s right-hand partner, supporting daily executive operations and leadership decisions.
• Represent the CEO’s vision and directives in meetings and correspondence.
• Track and manage follow-ups, ensuring accountability and timely execution of initiatives.
• Anticipate challenges and resolve issues proactively to keep projects moving forward.

Project Coordination & Departmental Liaison

• Maintain situational awareness of ongoing activities across multiple teams (e.g., Estimating, Operations, Accounting, Administration, Field).
• Support cross-functional collaboration by aligning internal teams and external partners with organizational priorities.
• Help enforce processes, standard operating procedures, and interdepartmental accountability.

Strategic Communication

• Draft internal messaging, directives, and executive communications on behalf of leadership.
• Act as a key point of contact for clients, vendors, and team members to convey updates, resolve inquiries, and represent executive-level intent.
• Translate executive decisions into actionable tasks and deliverables across the business.

Administrative Oversight

• Manage complex scheduling, meetings, site visits, and travel arrangements.
• Organize key documents, prepare materials for executive meetings, and coordinate special projects.
• Ensure confidentiality and discretion at all times.

Qualifications

• 5+ years of experience in an executive support or operational coordination role, particularly supporting senior leadership.
• Ability to independently make decisions and move projects forward in the absence of executive input.
• Strong leadership, communication, and critical thinking skills.
• High attention to detail and exceptional organizational capabilities.
• Advanced Excel skills (trackers, dashboards, summaries) and proficiency with Microsoft Office and Google Workspace.
• Relevant construction experience is desirable, but not mandatory.
• Must be bilingual in English and Spanish.

What’s In It for You

• Join a growing and values-driven organization with direct access to executive leadership.
• Be involved in meaningful, high-impact work that shapes company direction.
• Career growth opportunities into operational leadership roles.
• Competitive compensation, benefits, and long-term advancement potential.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at /46Gs4yS

Equity + $250K–$300K OTE | Hybrid NYC | AI SaaS Leader | Senior Mid-Market AE

I’m recruiting for a Senior Mid-Market Account Executive role with one of the fastest-growing AI SaaS companies in the U.S., ranked #226 on the Inc. 5000, #23 in New York, and #25 in software nationwide. This is a true closing position where you’ll step into a high-growth environment supported by an elite SDR team that books qualified meetings directly to your calendar each day.

Client Summary:

AI-powered resource management platform built for modern teams. It gives leaders instant visibility into who’s working on what, when projects will hit capacity, and where profitability is at risk — all in real time. By replacing clunky spreadsheets with predictive intelligence, helping organizations unify their workforce, forecast with confidence, and scale faster.

What You’ll Do (Responsibilities)

• Own the full sales cycle: cold outreach → qualification → product demo → negotiation → close
• Lead Mid-Market expansion with ACVs ranging from $30K–$100K+
• Drive deal structuring, strategy, and execution at startup speed
• Build strong relationships with prospects, customers, and Mosaic teammates
• Partner with dedicated SDRs who book qualified meetings for you
• Collaborate with internal teams to align on pipeline goals and customer success

What You’ll Bring (Requirements)

• 3–10 years of B2B SaaS Account Executive experience
• Proven record of consistently crushing quotas & closing $15K–$100K+ deals
• Experience selling SaaS products with user interfaces (CRM, ERP, Project Management, etc.)
• Success at Series A–C stage startups or scaling companies (50+ employees)
• Skilled across outreach, qualification, demoing, negotiation, and closing
• High EQ, self-starter mentality, competitive drive, and discipline with a “win-every-quarter” mindset
• Salesforce experience preferred
• Bonus: experience selling into time billing or professional services markets

Compensation & Benefits

• Base Salary: $125K – $150K+
• 1st Year OTE: $250K – $300K+
• Equity Stock Option Package
• Hybrid Schedule: NYC office Tues–Wednesday (remote flexibility other days)
• World-class medical, dental, and vision coverage
• Fun, high-energy culture: team events, happy hours, offsites, and day trips

Why This Role Stands Out

• Ranked #226 on the Inc. 5000 Fastest-Growing Companies in America (#23 in New York, #25 in software)
• Named #97 on Deloitte Technology Fast 500™
• Recognized by G2’s Best Software Awards as a Top Finance & Accounting solution
• Multiple Gartner Digital Markets Awards across Capterra, Software Advice, and GetApp
• Trusted by elite global firms managing nearly $1 trillion AUM
• 4.3 Glassdoor rating with a fun, high-energy, winning culture

Why Join Our AI Client

This is a rare opportunity to accelerate your career with a top-tier AI SaaS leader while earning equity and shaping the future of an industry.

DM Morgan Brown & Apply today to join a winning team!

Executive Director - Senior Living Community

We are seeking an experienced Executive Director in Camarillo, CA

This is a full-time, permanent, salaried position with a trusted senior living operator. Our client places employees at the forefront. You can expect a salary of around $175,000 per year depending on experience. This role is hiring immediately.

Perks

• Prestigious nationwide Non-Profit Senior Living operator
• Strong local regional and VP support for team members
• Great base salary, lucrative commission structure and good benefits package
• Community with strong reputation in the local market

Sound like a good fit?

We would love to connect with you about this job — and help you open new doors in your career. Contact us anytime via:

• Text: (949) 793-7711
• Email:
• Call: (949) 793-7711

Qualifications

• 2+ years experience in the role of an Executive Director in Senior Living for Active Aging, Independent Living, Assisted Living, or Memory Care communities.
• Must have or be able to obtain license.
• Knowledge of all relevant regulations and policies.
• Excellent skills in communication, management, organization, and problem-solving.

Responsibilities

• Oversee all staff and staff-related tasks — including hiring, training, and conflict resolution
• Ensure quality care for all patients
• Facilitate communication with resident families
• Assure compliance with all regulations, policies, and procedures
• Prepare, maintain, and implement operations budget
• Develop and carry out marketing strategies

To learn more about this role, connect with us quickly by texting (949) 793-7711, or emailing

Full Spectrum Search Group is a full-service healthcare recruiting agency specializing in long-term care leadership, C-level executives, and healthcare administrators. At Full Spectrum, our team of healthcare recruiters is dedicated to bringing exceptional operators and candidates together.

With over 29 years of collective experience, Full Spectrum has built management and leadership teams for some of the most prominent operators in the country. As a part of the Sanford Rose Associates International network of offices, our clients receive the personalized attention of a boutique search firm supported by the resources of the 9th largest executive search firm in the US. Our firm:

• Is ranked among the Top 10 U.S. & Americas Search Firms
• Has been featured in The Wall Street Journal, Fortune, Business Week, CNN
• Has completed over 112,500 searches with a database of 2,540,000 candidates

The solution is here. Come thrive with us!

Full Spectrum is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Executive Assistant to the CEO

On-site | Los Angeles, CA

A globally admired consumer‐lifestyle brand is scaling its next chapter from its Los Angeles executive hub. The incoming CEO needs a sharp, seasoned business partner who can craft rhythm, guard focus, and keep critical initiatives marching in tune. If you thrive on anticipation (not reaction) and love being the conductor behind a high-energy, creative enterprise, this is your stage.

Top-Three Impact Goals (first 90 days)

• Engineer a purpose-driven calendar. Design an intentional cadence that protects strategic blocks and reduces reactive noise.
• Earn trusted-gatekeeper status. Establish instant credibility with the board, ELT, and partner EAs while diplomatically managing access and information flow.
• Lock executive & board rhythms. Own weekly operating rituals, board-prep timelines, and material workflows so everything feels buttoned-up—no last-minute scrambles.

Compensation & Logistics

• Competitive base salary, commensurate with scope and prior board exposure.
• Work model: Primarily on-site with limited travel for key board meetings and off-sites.
• Relocation support considered for exceptional talent.

Core Responsibilities

• Curate and optimize a multi-time-zone agenda that aligns priorities and shields the CEO’s focus.
• Orchestrate complex domestic and international travel with proactive contingency playbooks.
• Drive board-meeting readiness—own timelines, materials, and logistics so leadership walks in prepared.
• Produce polished executive communications, decks, and briefing docs that elevate brand voice.
• Act as “adult-in-the-room” gatekeeper—confidently saying no, setting boundaries, and filtering noise.
• Informally lead fellow EAs for major events, multi-day off-sites, and cross-functional initiatives.

Ideal Profile

• 12+ years supporting senior executives, including direct CEO partnership within global, matrixed organizations.
• Proven board-facing experience and mastery of high-stakes executive environments.
• Polished presence, detail obsession, and a proactive mindset that enforces boundaries with grace.
• Fluency with modern productivity stacks (Outlook, Slack, Zoom) and comfort steering other admins.
• Tenure at brand-driven or large-scale consumer companies highly valued.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at /46Gs4yS

Leadership role with an established Construction leader.

Search Max been retained to identify and recruit a Project Executive or Vice President of Construction operations for a long established Miami, Florida General Contractor with a track record of successful projects and long-standing owner relationships and excellent employee culture.

Construction Project Executive – Diverse Portfolio | Leadership | Culture | High-Income Opportunity

We are seeking a Construction Project Executive who genuinely enjoys leading people, building relationships, and developing strong internal culture — not managing extreme-risk, high-stress megaprojects.

This role offers a diverse, well-balanced portfolio of projects, strong internal support, and a high-income opportunity within a highly established and financially strong organization. The focus is on leadership, strategy, and team development, not grinding through razor-thin margins or constant crisis management.

Why This Role

• Diverse project portfolio — no single massive, high-risk job
• Leadership-focused role with true executive influence
• High-income compensation structure
• Outstanding culture with tenured teams and internal support
• Long-term career opportunity with stability and growth

Key Responsibilities

• Lead and mentor project management and field leadership teams
• Build long-term relationships with owners, developers, architects, and consultants
• Develop and strengthen company culture, leadership standards, and team alignment
• Oversee project execution across multiple diversified projects
• Manage expectations internally and externally through clear communication and strategic planning
• Drive recruiting, hiring, mentoring, and leadership development

Ideal Background

• Senior construction leadership experience (Project Executive, Senior PM, Operations Manager, or Director level)
• Background in commercial, mixed-use, education, healthcare, interiors, hospitality, or specialty construction
• Strong leadership, communication, and relationship-building skills
• Track record of building teams, mentoring talent, and improving operational performance
• Desire for a high-impact leadership role without extreme megaproject stress

Please reach out for confidential details about this career changing role.

954-296-6779

Strategic Account Executive – Commercial Construction

Location: Northern New Jersey / NYC Metro Area

A growing commercial solutions provider is seeking a driven, field-based Strategic Account Executive to expand its footprint in the dynamic NYC Metro construction market. This person will play a pivotal role in building relationships with general contractors, driving project wins, and increasing market share in a fast-paced and opportunity-rich environment.

This is an ideal role for a true hunter who wants the freedom to build their own book of business with the full support of a nimble and well-resourced team.

Key Benefits:

• Strong base salary, with performance incentives and uncapped earnings potential
• High autonomy and direct access to leadership
• Comprehensive benefits including 401(k) with company match and profit-sharing
• High-growth environment with flexible structure options
• Recognized for superior customer service and market agility

What You’ll Do:

• Establish and grow relationships with general contractors, estimators, and purchasing teams throughout the NYC Metro and Northern NJ areas
• Consistently generate new business opportunities and move them through the full sales cycle
• Lead bids, coordinate pricing strategies, and negotiate scope and margin
• Partner with internal estimating and operations teams to ensure seamless execution and customer satisfaction
• Expand wallet share within existing accounts through strategic follow-up and service
• Maintain accurate sales data and activity reporting in CRM platforms

Ideal Candidate Profile:

• Demonstrated success selling into the NYC commercial construction space
• Strong existing network of general contractor contacts
• Hunter mindset with a history of consistently opening new accounts
• Ability to read and understand construction documentation and bid packages
• Lighting industry experience a plus, but not required
• CRM and sales process expertise
• Self-motivated with excellent communication and follow-through skills

Preferred Backgrounds:

• Candidates with a proven track record in lighting or electrical sales to GCs
• Experienced sellers from trades like HVAC, plumbing, or fire protection who know the NYC GC landscape and are open to learning lighting

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in sales & business development recruiting. We have a strong track record of finding top-performing talent in areas such as sales leadership, account management, and business development strategy. Learn more at /3NNY1wM

Are you an accomplished Enterprise Account Executive ready to make an impact in one of the most innovative sectors in security technology? Are you an Enterprise Account Executive who thrives in building relationships, closing complex deals, and bringing in net-new enterprise logos? If so, this is your opportunity to join a rapidly growing team redefining enterprise security through AI-powered automation.

We are seeking multipleEnterprise Account Executives to join a hyper-growth company redefining enterprise security through advanced AI-powered automation. Their mission is to transform the speed and precision of enterprise security operations, helping organizations stay proactive, strategic, and secure. In this role, you’ll drive net-new revenue, own the full sales cycle, build strategic partnerships that lead to high-value enterprise deals, and also partner with the Head of Sales to help build and shape a high-performing sales organization.

Role & Responsibilities:

• Responsible for bringing in net-new enterprise logos and selling the company’s AI-powered SaaS Solution to physical security leadership teams.
• Drive the end-to-end enterprise sales cycle from prospecting and discovery through negotiation, pilot, and close.
• Build and nurture strategic relationships with enterprise security, risk, and operations leaders across Fortune 1000 and global organizations.
• Target Physical Security Leaders, Risk Management Executives, and Operations Leaders. Decision-makers responsible for protecting people, assets, and brands at scale.
• Develop and execute targeted account strategies to achieve and exceed annual quota.
• Partner cross-functionally with Marketing, Product, and Engineering to ensure seamless solution design, technical validation, and post-sale success.
• Manage complex deal structures that may include paid pilots, technical evaluations, and multi-stakeholder executive approvals.
• Serve as a trusted advisor, helping clients transition from legacy systems to next-generation security technology.
• Average Deal Size: $250,000 (7-figure contracts not uncommon).
• Average Sales Cycle: 6 months (complex, multi-stakeholder enterprise sales).
• Annual Quota: $1.2M – $1.5M.

Skills / Experience Required:

• 7+ years of experience in enterprise B2B software sales.
• Expertise in selling SaaS, CyberSecurity, Data Center, and/or other complex B2B solutions.
• Proven track record navigating complex, multi-stakeholder deals at companies with 1,000+ employees.
• Prior experience selling within both structured enterprise environments and fast-paced startup settings.
• Experience closing 6 and 7-figure enterprise contracts.
• Strong understanding of SaaS solution selling, enterprise procurement cycles, and technical evaluations.
• Desire to help build and shape a high-performing sales organization; you want to be challenged, contribute, and make a major impact.
• Competitive, winning attitude; confident and driven, but collaborative and team-oriented.
• Ability to work in-office 5 days per week.
• Bachelor’s degree required; MBA or relevant technical background preferred

What is Being Offered:

• The chance to collaborate with top talent in the security industry
• A unique growth-stage opportunity to be among the first 60 employees in the company
• Work alongside a diverse, innovative team that fosters creativity and collaboration to drive industry modernization
• Base Salary in the $130,000 to $160,000 range, OTE in the $260,000 to $320,000 range.
• Equity opportunity
• Comprehensive health benefits, including medical, dental, vision, and life insurance
• 401k plan w/ company match
• A family-friendly, compassionate work environment
• Stunning new office space
• Additional company perks and benefits

If you’re a Enterprise Account Executive ready to join a rapidly growing startup, selling next-generation software solutions, please apply today.

Account Executive | Cyber & Identity Solutions | High-Growth Team

A rapidly scaling security technology company is hiring an Account Executive to join their expanding team. 30%+ year-over-year growth and consistent strategic acquisitions. They’re expanding internationally, strengthening their channel presence in the U.S., and heavily investing in sales and marketing infrastructure. Three decades of expertise in biometric and authentication technology space.

Why Join:

• “Startup within an established company” feel
• Small, nimble team with direct leadership access
• Strong product-market fit in a growing sector
• Significant runway for career growth
• Expanding global footprint and channel strategy

The Role:

• Full-cycle sales (20% inbound / 80% self-generated)
• Target SMB, mid-market, and enterprise accounts (strong focus on moving upmarket)
• Average deal size: $30K–$100K
• Sales cycle: 90–120 days
• $1M quota after 6-month ramp

This is a hands-on role requiring someone who can build pipeline, run strong discovery, and manage complex, multi-stakeholder deals.

Ideal Background:

• 2+ years of full-cycle closing experience
• Experience selling technical solutions (IT, security, or related buyers)
• Proven ability to generate your own pipeline
• Strong sales process and execution skills
• Hungry, competitive, and eager to break further into enterprise accounts
• Able to be onsite 5 days/week initially (flexibility after ramp period)

Compensation:

• $115K base / $230K OTE (uncapped)
• Paid on full multi-year contract value if prepaid (significant upside opportunity)

About the Opportunity

A top-performing luxury real estate team in Marin County is seeking a highly organized, proactive Director of Operations / Executive Assistant to serve as the operational backbone of the business.

This is a high-trust, high-impact role for someone who thrives in a fast-moving environment and enjoys bringing structure, organization, and execution to a growing business.

The position blends operations, real estate coordination, client support, marketing execution, and property preparation, making it ideal for someone who enjoys both working behind the scenes and being out in the field when needed.

Location Requirement

Southern Marin County

This role requires someone local to Southern Marin County due to frequent property visits and in-person operational needs.

Ideal candidates live within 20–25 minutes of Mill Valley.

Preferred areas include:

• Mill Valley
• Tiburon
• Sausalito
• Corte Madera
• Larkspur
• Greenbrae
• San Rafael

Candidates commuting from Napa, Sonoma, East Bay, or South San Francisco are unlikely to be a fit due to travel time requirements.

Key Responsibilities

Operations & Executive Support

• Serve as the primary operational partner to a luxury real estate advisor
• Manage calendars, communications, and daily priorities
• Maintain systems and workflows that keep the business running smoothly
• Coordinate contracts, listing agreements, disclosures, and transaction documentation
• Support scheduling of showings, broker tours, and open houses
• Communicate professionally with clients, vendors, and partners

Listing & Marketing Coordination

• Assist with preparation and launch of luxury property listings
• Organize photography, marketing materials, and listing websites
• Review listing photos and marketing content for quality and presentation
• Assist with newsletters, marketing campaigns, and listing materials
• Support MLS entry and listing updates

Property Preparation & Field Support

• Visit properties to prepare for showings and tours
• Ensure listings are presentation-ready
• Meet vendors, photographers, stagers, and service providers
• Handle last-minute operational needs related to listings
• Assist with broker tours and occasional property showings

Administrative & Transaction Support

• Prepare contracts and listing documentation
• Send DocuSign agreements and maintain transaction records
• Track listing timelines and transaction milestones
• Maintain organized digital and physical files

Ideal Candidate Profile

The ideal candidate is:

Highly organized and detail-oriented

Tech-savvy and comfortable with modern tools and AI

Comfortable balancing desk work and field responsibilities

Polished and professional when interacting with luxury clients

Able to anticipate needs and take ownership without constant direction

Passionate about real estate and supporting a high-performing team

Preferred Experience

• Experience supporting a real estate professional, broker, or small business owner
• California real estate license preferred (or willingness to obtain)
• Familiarity with MLS systems, transaction coordination, and listing processes
• Experience with tools such as DocuSign, Canva, CRM systems, Trello, or similar
• Strong organizational and communication skills

Work Style & Schedule

This role blends office, remote, and field work.

Typical mix:

• 60–70% administrative / operational work
• 30–40% field support (property prep, vendors, listings)

Some occasional weekend availability may be required for open houses or urgent client needs, typically for short periods.

Compensation

• Competitive base salary
• Performance incentives tied to team production
• 401(k) plan available
• Opportunity to grow alongside a high-performing luxury real estate business

To Apply

If you are highly organized, proactive, and excited to support a top-performing real estate team, please apply on linked in and send your resume to:

Carey Lewis

Charles Sterling Group is seeking an experienced Recruiting Associate Coordinator to support our executive search work across financial services and asset management. This role is the operational backbone of the search process, owning candidate scheduling, candidate research, and internal operational support for the firm’s executive search team.

Key Responsibilities

Search administration & process support

• Maintain accurate candidate and client records in the firm’s CRM/ATS; ensure complete documentation and clean data
• Support pipeline tracking and reporting (shortlists, interview stages, weekly status updates)
• Prepare and distribute client and candidate materials (status reports, resumes, bio summaries, interview prep packets) and coordinate internal review workflows

Interview scheduling & logistics

• Coordinate scheduling for senior candidates and search consultants
• Manage calendars for Partners and Consultants; anticipate conflicts and proactively propose solutions
• Handle last-minute changes with professionalism

Database management and research

• Assist with ad-hoc candidate identification related to ongoing executive search mandates across financial services and asset management
• Help improve and standardize database processes

Required Qualifications

• 2-5+ years of experience in an administrative, or recruiting support role, ideally in executive search, recruiting operations, professional services, or asset management
• Demonstrated ability to manage high-volume, high-complexity scheduling with senior stakeholders
• Exceptional attention to detail and strong judgment when handling sensitive information
• Strong written and verbal communication skills with a professional, candidate-friendly tone
• Proficiency with Microsoft Office (Outlook/Calendar, Excel/Sheets, Word/Docs); comfort learning new systems quickly

Preferred Qualifications

• Experience supporting executive search or talent advisory in asset management / alternatives / investment firms
• Familiarity with CRMs/ATS platforms
• Experience preparing candidate packets, tracking pipelines, and supporting client-facing deliverables
• Comfort working in a fast-paced environment with shifting priorities and tight timelines
• Financial services/asset management industry knowledge

Metric Geo is exclusively representing a leading pharmaceutical construction company in the search for a Construction Project Executive.

This organization is a nationally recognized builder of complex pharmaceutical, life sciences, and advanced manufacturing facilities, delivering technically demanding projects for some of the most sophisticated clients in the industry. Due to continued growth, they are seeking a senior operational leader to oversee multiple large-scale projects and drive performance across their portfolio.

Position Summary:

The Construction Project Executive will provide executive-level oversight of multiple pharmaceutical and life sciences construction projects, ensuring safe delivery, schedule certainty, financial performance, and client satisfaction.

This individual will lead Project Managers and senior project teams while serving as the key link between executive leadership, operations, and major clients.

Key Responsibilities:

Project & Operational Leadership

• Provide executive oversight across multiple concurrent, technically complex projects.
• Ensure compliance with pharmaceutical quality standards, safety protocols, and contractual obligations.
• Monitor schedules, budgets, risk exposure, and resource planning across the portfolio.
• Proactively identify and mitigate project risks, claims, and commercial challenges.

Leadership & Team Development

• Lead, mentor, and develop Project Managers and Senior PMs.
• Drive accountability, performance management, and succession planning.
• Establish structured project review processes and operational consistency.
• Foster a high-performance culture aligned with pharmaceutical client expectations.

Financial & Commercial Oversight

• Own financial performance across assigned projects, including forecasting, margin protection, and cost controls.
• Review and approve major change orders, subcontract agreements, and claims strategy.
• Ensure disciplined reporting, billing accuracy, and cash flow management.
• Provide executive oversight during preconstruction, estimating reviews, and project handoffs.

Client & Executive Interface

• Serve as executive point of contact for key pharmaceutical and life sciences clients.
• Build and maintain long-term strategic client relationships.
• Lead executive meetings, negotiations, and issue resolution.
• Represent the organization in high-level client and industry engagements.

Strategic Growth & Operational Excellence

• Support pursuit strategies, interviews, and major proposal efforts.
• Provide insight into new market expansion, delivery models, and operational improvements.
• Standardize best practices and drive lessons learned across projects.
• Collaborate with senior leadership on long-term strategic initiatives.

Qualifications

Education

• Bachelor’s degree in Construction Management, Engineering, Architecture, or related field (required)
• Advanced degree preferred

Experience

• 15+ years of progressive construction experience
• 5+ years in senior leadership (Project Executive, Senior PM, or Operations leadership)
• Proven success delivering large-scale, technically complex projects (pharmaceutical/life sciences strongly preferred)
• Experience overseeing multiple project teams simultaneously

Skills & Competencies

• Executive-level leadership and decision-making capability
• Advanced financial acumen and cost management expertise
• Strong client-facing presence and negotiation skills
• Deep understanding of contracts, scheduling, and risk management
• Proficiency in project management and financial systems
• Willingness to travel to project sites as required

Work Environment

• Executive-level office presence with regular site visits
• Oversight of active pharmaceutical construction environments
• Fast-paced, growth-oriented organization

For confidential consideration, please contact Metric Geo directly. We are managing this search exclusively on behalf of our client.

Data Center Project Executive

Locations: Atlanta, Georgia | Dallas, TX | Jackson, MS | Lexington, KY | Reno, NV

Overview

My client is a Top 30 ENR contractor and fully integrated design-builder with more than six decades of experience delivering end-to-end solutions across construction, professional services, specialty equipment, and real estate development. They are an industry leader serving major domestic and international clients across high-growth sectors, including mission-critical infrastructure, advanced technology, manufacturing, distribution, and food & beverage.

Driven by a culture rooted in collaboration, accountability, and long-term relationships, the organization continues to expand its Data Center market presence and is seeking a seasoned Project Executive to provide executive-level leadership on large, complex projects.

This is a confidential search for a senior leader capable of overseeing major Hyperscale Data Center developments.

Position Summary

The Project Executive is responsible for the overall management of a single large-scale project ($200M+) or multiple high-complexity projects within the Data Center market. This role carries executive accountability for financial performance, schedule adherence, risk mitigation, client relationships, and team leadership.

The Project Executive serves as the senior operational and client-facing authority for assigned projects and plays a key role in proposal development, execution strategy, and overall project success.

Key Responsibilities

• Provide executive leadership for one $200MM+ project or multiple large, complex data center projects from preconstruction through final closeout.
• Maintain full P&L accountability, ensuring strong financial performance and profitability.
• Serve as the primary executive contact for clients and key stakeholders.
• Oversee project execution strategy, including budget development, forecasting, cost control, and schedule performance.
• Lead risk management efforts, ensuring contractual compliance and proactive issue resolution.
• Direct procurement strategy for major subcontracts, equipment, and critical materials.
• Ensure alignment across Construction, A/E, MEP Services, and Field Operations teams.
• Drive safety, quality, and operational excellence across all project phases.
• Mentor and develop Senior Project Managers, Project Managers, and project teams.
• Conduct regular site visits to ensure execution aligns with scope, schedule, and performance objectives.

Skills & Qualifications

• Bachelor’s degree required (or equivalent combination of education and experience).
• Minimum 10+ years of related industry experience.
• Minimum 7 consecutive years of profit and loss accountability across multiple projects.
• Minimum 5 years managing all disciplines of design-build or hard bid construction projects.
• Demonstrated success in increasing project profitability.
• Experience managing complex projects involving process or production equipment procurement and/or installation (minimum $2M scope component per project).
• Knowledge of mission-critical facilities, large-scale distribution, manufacturing, and advanced infrastructure environments.
• Experience preparing cost estimates and aggressive project schedules for industrial design-build projects.
• Proven ability to lead multiple large-scale, high-complexity projects.
• Strong financial acumen and ability to interpret complex financial data.
• Exceptional communication and presentation skills.
• Demonstrated ability to mentor and develop project staff.
• Strong analytical and problem-solving capabilities.
• Proficiency in standard business software; familiarity with scheduling and estimating tools preferred.

Compensation & Benefits

• Market-competitive total compensation package commensurate with experience and project scale.
• Vehicle allowance and project-based incentives.
• Performance-based bonus opportunities tied to project and company success.
• Comprehensive benefits package including health coverage, retirement plans, and paid time off.

This is a confidential search for a nationally recognized contractor experiencing substantial growth in the mission-critical market. All inquiries will be handled with the highest level of discretion.

If you, or someone in your network, may be a fit for this opportunity, reach out via LinkedIn or email to discuss further in confidence:

Hybrid role. Local candidates in the Bluffton, Hilton Head, Beaufort, or Savannah, GA area only

Smith System is hiring an exceptionally organized, proactive Executive Assistant (EA) to serve as the CEO’s primary administrative and workflow partner—and as a shared resource for the broader C-suite (CFO, COO, CSO, CTO). This is not a “calendar-and-travel only” role. The EA will run the executive operating cadence: protecting time, preparing meetings, capturing decisions, converting discussions into action, and maintaining clear visibility into commitments and deliverables.

The right person loves building systems, creates order out of chaos, and uses modern productivity tools (including AI) to keep leaders aligned, accountable, and moving.

Key Responsibilities

1) Executive Calendar + Meeting Orchestration (CEO-first, C-suite-enabled)

• Own and optimize the CEO’s calendar: time-blocking, prioritization, meeting triage, and focus-time protection
• Coordinate scheduling across the C-suite as needed (recurring leadership meetings, customer meetings, internal operating reviews)
• Drive meeting logistics end-to-end: agendas, pre-reads, attendee coordination, dial-ins/links, room planning when onsite
• Set a standard for “good meetings” (clear purpose, right attendees, pre-reads when needed, outcomes captured)

2) AI-Enabled Notes, Summaries, and Action-Item Management

• Manage the workflow for AI meeting notes/transcripts (e.g., Teams/Zoom transcripts or other tools) and convert them into:
• concise summaries
• decisions made
• action items with owners + due dates
• follow-up messages that drive closure
• Maintain an action-item tracker for CEO and key exec meetings; ensure deadlines don’t silently slip
• Create weekly “what’s moving / what’s stuck” visibility for the CEO (and optionally the exec team)

3) CEO Workflow, Priorities, and Deliverables Visibility

• Build and maintain a practical system to track:
• CEO deliverables and commitments
• key stakeholder follow-ups
• deadlines (board, investors, ELT, major customers)
• personal productivity cadence (weekly planning, daily top priorities)
• Prepare CEO briefing packets: meeting context, attendees, last-touch notes, open loops, and desired outcomes
• Help the CEO stay organized: notes, files, templates, and consistent capture of key information

4) Communication Triage + Executive Follow-Through

• Support email and message triage (as appropriate): prioritizing, summarizing, drafting responses, and managing follow-ups
• Ensure critical messages don’t get buried; create a simple escalation path for urgent items
• Draft and polish executive communications (internal and external) when requested

5) Travel and Logistics

• Arrange travel with high attention to detail: flights, hotels, ground transportation, itineraries, and contingencies
• Coordinate onsite meeting days and executive offsites (logistics, calendars, pre-reads, follow-ups)

6) Executive Team Enablement (Shared Resource)

• Provide scheduling and coordination support to other C-suite members as agreed (e.g., recurring operating cadence, key customer meetings, leadership offsites)
• Establish a clean intake process and service model so the CEO remains the primary focus while the team benefits appropriately

7) Continuous Improvement and Systems Building

• Proactively streamline administrative and workflow processes (templates, trackers, meeting structures, documentation)
• Recommend and implement tools that improve execution (calendar hygiene, task tracking, meeting notes, documentation)

Qualifications

• 4+ years supporting senior executives (C-suite experience strongly preferred; CEO support a plus)
• Proven ability to manage complex, fast-moving schedules with excellent judgment and discretion
• Outstanding written communication (summaries, follow-ups, professional correspondence)
• High tech fluency: Microsoft 365 (Outlook/Teams/OneDrive), plus comfort adopting new tools quickly
• Demonstrated experience using task/project systems (e.g., Asana, Monday, ClickUp, Trello, Planner, Jira—tool-agnostic)
• Comfortable operating in a remote environment with proactive communication and tight follow-through
• Able to travel periodically to Dallas and/or Minneapolis

Ideal Candidate Attributes

• Exceptionally organized—you build structure without needing to be asked
• Strong executive presence; confident, calm, and appropriately assertive when protecting priorities
• Loves turning messy inputs into clean outputs (notes → decisions → actions → closure)
• Anticipates needs and prevents problems before they happen
• Trusted with confidential information and consistently exercises great judgment

What Success Looks Like (Outcomes)

Within the first 60–90 days, you will have:

• Built a reliable system for meeting prep → notes → decisions → action items → follow-through
• Implemented a lightweight “single source of truth” for CEO priorities, deliverables, and deadlines
• Improved calendar quality: fewer collisions, more protected focus time, clearer agendas, better meeting hygiene
• Increased executive follow-through with consistent reminders, status checks, and clean weekly reporting

Executive Chef 

Lefty’s Alley & Eats is unique destination in Delaware, bringing people together through interactive entertainment and unexpectedly high-quality food and beverages. We will be opening our new location at the Grove in Newark, DE in June 2026. We are currently in search of an Executive Chef to oversee all kitchen operations within our 55,000 square foot venue. This position will begin approximately April 13, 2026

Position Summary 

The Executive Chef serves as the culinary leader and figurehead of the kitchen and food & beverage operations at Lefty’s Alley & Eats. This role is responsible for upholding and advancing the company’s culinary standards while leading, training, and inspiring a high-performing kitchen team. 

The Executive Chef oversees all kitchen operations, including food purchasing, preparation, quality control, sanitation, cost management, staff development, and compliance with health and safety regulations. This position plays a key leadership role in fostering a positive, professional culture that promotes accountability, teamwork, confidence, and morale. 

Key Responsibilities 

• Ensure all food is consistently prepared and presented in accordance with established recipes, portioning, cooking, and plating standards. 
• Maintain compliance with all health, safety, sanitation, energy management, and preventive maintenance standards. 
• Implement and enforce standard operating procedures related to food quality, cost control, and revenue management. 
• Oversee all aspects of kitchen staff management, including recruiting, interviewing, hiring, training, performance evaluation, discipline, and termination as needed. 
• Conduct onboarding and orientation for new kitchen team members, ensuring understanding of company policies and departmental procedures. 
• Develop seasonal and calendar-driven menus that provide a fresh and engaging culinary experience throughout the year. 
• Ensure full compliance with all applicable federal, state, and local laws related to labor, food safety, sanitation, and alcoholic beverages. 
• Develop, implement, and maintain policies and procedures for the food and beverage departments. 
• Manage purchasing, receiving, and storage of all food and supplies to ensure proper quality, quantity, and cost control. 
• Evaluate and introduce new culinary techniques and presentations to enhance guest satisfaction while managing food costs. 
• Collaborate daily with the General Manager to achieve the highest level of guest satisfaction at optimal cost. 
• Address guest feedback and complaints promptly and professionally, recommending or implementing corrective actions as needed. 
• Maintain the cleanliness, organization, and overall condition of all kitchen equipment and food & beverage facilities. 
• Enforce employee appearance and dress code standards. 
• Review and approve product invoices and submit them to accounting in a timely manner. 
• Oversee physical inventory counts and provide accurate reporting to the accounting department. 
• Partner with other managers to ensure proper reconciliation of point-of-sale systems and revenues. 
• Audit and approve weekly payroll. 
• Collaborate with management to plan and execute special menus, promotions, and food & beverage offerings. 
• Work closely with group sales and event managers to ensure exceptional execution and client satisfaction for events and parties. 

Daily Operational Duties 

• Oversee daily opening and closing procedures for the restaurant. 
• Ensure consistent station set-up and readiness for each service. 
• Partner with management to promote upselling of new menu items and specials. 
• Manage staff scheduling and timekeeping. 
• Report on maintenance and equipment needs to the General Manager. 
• Support operations during high-volume or emergency situations as needed. 
• Maintain organization, cleanliness, and compliance across all food and beverage storage areas. 

Qualifications & Skills 

The Executive Chef must demonstrate comprehensive knowledge of food and beverage operations, a strong sense of hospitality, and effective leadership skills. This role requires excellent communication, organizational, and collaboration abilities, along with experience coordinating special events from both back-of-house and front-of-house perspectives. 

The Executive Chef will be responsible for planning and executing special event culinary stations, developing new concepts, contributing to menu innovation, and assisting with event layouts and flow. 

Equal Opportunity Employer 

Lefty’s Alley & Eats is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination based on race, color, sex, religion, national origin, age, disability, pregnancy, sexual orientation, or any other protected status under applicable law. This policy applies to all aspects of employment, including hiring, promotion, discipline, and termination.