Executive Search Report Jobs in Usa

8,051 positions found

Executive Search Researcher
Salary not disclosed
Cambridge, MA 2 days ago
Executive Search Researcher – Life Sciences

Location: Cambridge, MA (Hybrid)

Our client, a global executive search firm specializing in life sciences and healthcare is seeking an Executive Search Researcher to join its growing team. Terrific opportunity to build a career, with opportunity for career advancement and growth!

This role offers the opportunity to work on retained executive search assignments focused on senior leadership roles within the life sciences sector, supporting experienced consultants and gaining exposure to the strategic side of executive search.

Please note: We are specifically seeking candidates with prior experience working in executive search. We are particularly interested in candidates who combine executive search experience with an ability to understand scientific roles and organizations.

This position is ideal for someone with 1-3 years of experience within executive search research who is looking to deepen their expertise in a specialized life sciences search environment.

You will play a key role in identifying, engaging, and evaluating senior leadership candidates while working closely with consultants to deliver successful search outcomes for clients.

The team is collaborative, fast-paced, and focused on delivering high-quality research and candidate insights.

Key Responsibilities

Search Strategy & Candidate Identification

  • Partner with consultants to define search strategies, target organizations, and candidate profiles
  • Conduct detailed market mapping and talent identification within the life sciences sector
  • Build target company lists and identify high-potential leadership candidates

Candidate Engagement

  • Conduct outreach and initial screening conversations with prospective candidates
  • Build and maintain strong candidate pipelines
  • Present candidate insights and recommendations to the consultant team

Market Intelligence & Research

  • Conduct competitive intelligence and industry research
  • Identify emerging leaders, subject matter experts, and conference speakers
  • Track talent movement and leadership trends within relevant sectors

Search Execution

  • Support the full executive search lifecycle
  • Participate in project kickoff meetings and progress updates
  • Assist with the preparation of candidate reports, reference summaries, and search updates
  • Maintain accurate candidate and client information within the firm’s CRM system

Ideal Background

Required

  • 1-3 years of experience within executive search (researcher, research associate, or similar role)
  • Strong research and analytical capabilities
  • Excellent communication and relationship-building skills
  • High attention to detail and strong organizational ability
  • Ability to synthesize large amounts of information and prioritize effectively

Preferred

  • Exposure to life sciences, biotechnology, pharmaceutical, or healthcare sectors
  • Experience researching scientific or technical leadership roles

Compensation & Benefits

  • Base salary: ~$90K – $125K depending on experience
  • 401(k) with company match
  • Healthcare: 100% company-paid
  • 5 Weeks PTO
  • Free parking at Cambridge office

If you’re interested in learning more about this opportunity, please apply or reach out directly for a confidential conversation.

Not Specified
Recruiting Associate Coordinator – Executive Search
Salary not disclosed
Burlington, MA 3 days ago

Charles Sterling Group is seeking an experienced Recruiting Associate Coordinator to support our executive search work across financial services and asset management. This role is the operational backbone of the search process, owning candidate scheduling, candidate research, and internal operational support for the firm’s executive search team.


Key Responsibilities

Search administration & process support

  • Maintain accurate candidate and client records in the firm’s CRM/ATS; ensure complete documentation and clean data
  • Support pipeline tracking and reporting (shortlists, interview stages, weekly status updates)
  • Prepare and distribute client and candidate materials (status reports, resumes, bio summaries, interview prep packets) and coordinate internal review workflows

Interview scheduling & logistics

  • Coordinate scheduling for senior candidates and search consultants
  • Manage calendars for Partners and Consultants; anticipate conflicts and proactively propose solutions
  • Handle last-minute changes with professionalism

Database management and research

  • Assist with ad-hoc candidate identification related to ongoing executive search mandates across financial services and asset management
  • Help improve and standardize database processes

Required Qualifications

  • 2-5+ years of experience in an administrative, or recruiting support role, ideally in executive search, recruiting operations, professional services, or asset management
  • Demonstrated ability to manage high-volume, high-complexity scheduling with senior stakeholders
  • Exceptional attention to detail and strong judgment when handling sensitive information
  • Strong written and verbal communication skills with a professional, candidate-friendly tone
  • Proficiency with Microsoft Office (Outlook/Calendar, Excel/Sheets, Word/Docs); comfort learning new systems quickly

Preferred Qualifications

  • Experience supporting executive search or talent advisory in asset management / alternatives / investment firms
  • Familiarity with CRMs/ATS platforms
  • Experience preparing candidate packets, tracking pipelines, and supporting client-facing deliverables
  • Comfort working in a fast-paced environment with shifting priorities and tight timelines
  • Financial services/asset management industry knowledge
Not Specified
Executive Search Consultant
✦ New
Salary not disclosed
Chesterbrook, PA 1 day ago

Executive Search Consultant

Life Sciences | Biotech & Pharmaceutical Industry

Location: Suburban Philadelphia/Boston (Hybrid)


Help Shape the Leadership of the Biotech Industry

The Higgins Group is a boutique executive search and leadership advisory firm specializing in the life sciences industry. For more than 28 years, we have partnered with biotechnology and pharmaceutical companies to recruit the senior leaders responsible for developing life-changing medicines.


We focus on C-level and senior R&D leadership roles across the drug development continuum from discovery through commercialization. Our work sits at the intersection of science, leadership, and strategy, helping innovative companies identify the leaders who will shape their future.

Because of the long-term relationships we build with our clients, most of our work comes from repeat business and referrals.


We are seeking an Executive Search Consultant who is intellectually curious about people, science, and leadership and who enjoys building relationships with some of the most accomplished professionals in the life sciences industry.


Key Responsibilities

• Identify and engage with senior leaders across biotechnology and pharmaceutical organizations

• Conduct interviews to assess leadership capabilities, scientific expertise, and cultural fit

• Develop candidate pipelines for both current searches and future leadership opportunities

• Present candidate insights and recommendations to the client partner and search team

• Develop a working understanding of the drug development process from discovery through commercialization

• Track hiring trends, venture funding activity, and leadership movements across the life sciences industry

• Provide thoughtful market feedback and candidate insights to clients

• Craft thoughtful outreach to engage executives who may not be actively exploring opportunities

• Maintain candidate intelligence within our CRM system (Invenias)

• Partner closely with client partners and colleagues to deliver exceptional search outcomes

• Participate in client update meetings and search strategy discussions

• Represent the firm at life sciences conferences and industry networking events


Who Thrives Here

Our best consultants combine intellectual curiosity, strong interpersonal skills, and a commitment to excellence.

You may thrive in this role if you:

• Enjoy learning about complex scientific and business topics

• Are energized by conversations with highly accomplished professionals

• Have strong instincts for people, leadership, and organizational dynamics

• Take pride in high-quality work and attention to detail

• Value long-term relationships over transactional interactions


Qualifications

Required

• Bachelor’s degree

• Exceptional written and verbal communication skills

• Strong analytical thinking and organizational ability

• Ability to manage multiple priorities with professionalism and sound judgment

Helpful but not required

• Background in life sciences, consulting, research, or recruiting

• Advanced degree (PhD, MD, MBA, or similar)

• Experience with CRM systems such as Invenias or Salesforce

• Familiarity with EOS (Entrepreneurial Operating System)


Our Culture

Our firm operates around a few simple principles:

• No jerks allowed. Be humble, kind, transparent, and open-minded. Trust in, and earn the trust of others, both internally and externally.

• Work smart. Achieve excellence. Take pride in becoming an expert in your role (and beyond). Grow your skills and knowledge proactively. Set the bar high and sweat the details.

• Be a great teammate. No drama – be positive, enthusiastic, and fun to work with. Offer help before it’s asked for. Give credit and accept responsibility.

• Care at an exceptional level. Find meaning in your work and take an active ownership in keeping The Higgins Group great. Strive to build clients for life.

• Be positively proactive. Always be curious. Don’t dwell on problems; seek solutions. Take initiative and act with every urgency. Value results over activity.


If integrity, intellectual curiosity, and a passion for excellence define you, you will find your people here.


Benefits

• Collaborative, supportive team culture

• Hybrid work flexibility

• Unlimited PTO plus observed holidays

• Office shutdown between Christmas and New Year’s

• Health, dental, and disability insurance

• 401(k)


How to Apply

Please submit your resume and a personalized cover letter explaining why this opportunity interests you. Applications without a cover letter will not be considered.

The Higgins Group is an equal opportunity employer committed to building a diverse and inclusive workplace.

Not Specified
Sr. IT Executive Search Consultant
Salary not disclosed
Chicago, IL 3 days ago

Sr. IT Executive Search Consultant (full desk Recruiter)


About the job

The Chicago (loop) Judge Group office is looking to add an experienced, competitive, and self-motivated Sr. IT Executive Search Consultant (full desk) to join our dynamic team.


Our Sr. IT (full desk) Recruiters specialize in matching top tech talent with great leaders across all industries. They address the hiring needs and business initiatives of executives across Chicago and the United States. Our successful model, comprehensive training program and customized delivery platform empowers our associates to achieve maximum results, allowing them to focus on building net new relationships and driving sales.


Business Development & Sales Responsibilities:

  • Market Research: Conduct thorough research to identify potential prospective clients and contacts to target through a variety of different sales and marketing campaigns.
  • New Business Development: Proactively create new business development opportunities through persistent prospecting that includes phone calls, video and in-person meetings, networking events and presentations with key stake holders and hiring managers.
  • Client Expansion: Successfully expand and maintain new and existing client base, ensuring consistent pipeline of permanent direct hire job orders and other consulting and staff augmentation opportunities.
  • Relationship Management: Build strong trustworthy relationships and maintain those client relationships with honesty, integrity and ethical practices.
  • Discovery: Define client needs by documenting their business initiatives, core objectives and pain points through requirements gathering, validation and ongoing communication to help optimize search success.

Candidate Recruiting Responsibilities:

  • Head Hunting Capabilities: Identify, engage and recruit top tier talent creating a robust candidate community of active and passive information technology professionals.
  • Candidate Assessment: Understand candidates’ key skills, strengths, personality, career aspirations, motivations and areas of improvement. Screening candidates against client requirements to ensure a strong match.
  • Market Prospecting: Research targeted technical skill-sets and identify candidates through referral gathering, our internal applicant tracking database, LinkedIn Recruiter, ZoomInfo, job boards, social networking and technical user groups/blogs.
  • Emerging Tech: Priority and focus should be to cultivate relationships with candidates who have skills within emerging technologies such as data science, advanced analytics, Cyber Security, Cloud, DevOps, Blockchain, IoT and of course AI.

Minimum Requirements:

  • A minimum of 3+ years of recruiting agency business development (sales) experience and/or full desk recruiting experience; with a proven track record of success.
  • Experience breaking and developing local mid-market and/or national accounts.
  • A strong network of qualified client contacts.
  • Demonstrated experience with candidate recruitment methodologies.
  • Key traits: Energetic, competitive, confident, persistent, commission-oriented/money motivated, strong desire to succeed and grow, hunter.
  • Strong communication and presentation skills.
  • Bachelor's degree preferred.
  • Information technology industry experience preferred, but not a hard requirement for an energetic agency sales professional, that has the desire and aptitude to learn about the technology space.


What Judge will provide you?:

  • The ability to solution sell on a regional/national/international basis - without locking you into a defined territory or service offering.
  • A well-formulated career platform with an exceptional opportunity for growth.
  • A fast-paced, performance-based organization that publicly and financially rewards its employees for achieving a high level of success.
  • Competitive uncapped commissions and bonus opportunities with sizable earning potential; including cell phone reimbursement.
  • 50+ years of successful business and streamlined processes based on industry best practices - with a hands-on executive management team dedicated to the overall success of the organization and its employees.
  • A superior technology platform and state of the art, custom built Customer Relationship Management (CRM) system, giving you the opportunity to work smart, be effective, and stay organized.
  • Winning culture with a fun, friendly, and team-oriented environment.
Not Specified
Search Associate
Salary not disclosed
Denver, CO 2 days ago

Search Associate

We are seeking a high-motor, intellectually curious Search Associate to join High Country Search Group. This is a foundational, "force-multiplier" role where you will support three of our most dynamic and high-stakes practice areas: Private Equity, Corporate Affairs, and Engineering & Construction. You will act as a strategic partner to our leadership, serving as research and business development support.

Core Responsibilities: The "Phone-First" Professional

While this role offers a masterclass in professional and executive search, it requires a "street smart" professional who can quickly discern criteria for success, has high recall, and excellent follow-through.

  • Direct Source Recruiting & Candidate Identification: You will be responsible for candidate identification and development. This includes developing target lists using the phone and online resources to identify and penetrate high-value talent pools.
  • Top-of-Funnel Execution: You must be a "phone-first" professional, comfortable making calls when needed. This involves assertively navigating organizational structures to conduct preliminary recruitment screens for high-level roles.
  • Market Intelligence & Analytics: You will help produce data-driven reports and compelling pitch decks tailored to specific RFPs. You will proactively identify and track industry trends to provide market data and analytics to our team.
  • Search Strategy & Business Development: Actively participate in designing search and business development strategies with leadership, from initial pitch to final candidate placement.
  • Database Management: Consistently input and update candidate records and proprietary databases, ensuring all research outcomes are meticulously recorded.

Who You Are

  • Educated & Highly Ambitious: You hold an undergraduate degree from a well-regarded institution and have a desire to apply academic rigor to a fast-paced environment.
  • Communication Powerhouse: Outstanding telephone skills are essential. You must demonstrate excellent verbal and written communication skills when drafting reports, executive summaries, or specifications.
  • Grit & Resilience: You are "hungry" for experience and possess the resilience required to thrive in a high-rejection, high-reward, and often unstructured sales environment.
  • Intellectually Curious: You have the ability to quickly learn industry and functional fundamentals and understand the criteria for success in complex organizations.
  • Discretion & Poise: You will interface with senior executives and must protect the confidentiality of client and candidate information at all times.
  • Money Motivated: You want a career path where hard and smart work result in higher earnings.

The Career Path: Choose Your Own Adventure

We do not believe in a one-size-fits-all career track. This role is a launchpad that, depending on performance, can evolve into:

  • Executive Recruiter: Take full ownership of the search process and manage high-level placements.
  • Business Development Lead: Focus exclusively on high-level territory expansion and client acquisition strategy.

Market Intelligence Manager: Lead the firm’s data strategy, industry tracking, and knowledge systems.

Not Specified
Sr. Executive Recruiter
Salary not disclosed
Carlsbad, CA 2 days ago

Senior Recruiter | Hybrid

Compensation: Start base salary at $70,000/year + profit sharing + commissions

Location: Carlsbad, CA | Hybrid

Company: SECCA Search Group


About the Company

SECCA Search Group is growing, and we’re looking for a strong Senior Recruiter to join our team!


We're a national executive search firm specializing in executive level recruiting within real estate industries. Our relationship-driven, consultative approach focuses on delivering high-impact talent that supports long-term client growth.


This role is based in Carlsbad, CA (Hybrid) and is ideal for someone who thrives in a performance-driven search environment and enjoys building long-term client relationships.

If you enjoy running full-cycle searches, developing client relationships, and closing deals, this could be a great fit.


Compensation & Earnings Potential

Base Salary: $70,000/year

Commissions & Profit Sharing: Earned on successfully closed placements

Performance Bonuses: Based on number of sourced + placed candidates.


Responsibilities

  • Full-Cycle Recruiting: Manage searches from client intake through candidate placement.
  • Candidate Sourcing: Identify and engage high-caliber professionals across targeted industries and leadership levels.
  • Client Relationship Management: Build and maintain strong partnerships with hiring managers and client organizations.
  • Search Execution: Conduct candidate evaluations, interviews, and market research to support successful placements.
  • Deal Management: Guide candidates and clients through the offer and negotiation process.
  • Pipeline Development: Maintain an active pipeline of candidates and searches while supporting business growth.
  • Collaboration: Work closely with leadership to support ongoing client projects and recruiting initiatives.


Qualifications

  • Experience: 4+ years of recruiting experience, preferably within executive search or agency recruiting.
  • Performance: Demonstrated success managing full-cycle searches and closing placements.
  • Relationship Building: Strong ability to build trust with both candidates and clients.
  • Communication: Excellent interviewing, negotiation, and consultative communication skills.
  • Work Style: Self-motivated, organized, and comfortable working in a hybrid environment.



How to Apply

Submit your resume along with a brief overview of your recruiting experience and placement history.

We’re excited to connect with recruiters looking to grow their careers in a high-performance search environment.

Not Specified
Executive Project Coordinator (Bilingual)
Salary not disclosed
West Hollywood, CA 3 days ago

Executive Project Coordinator (Bilingual)

Location: North Hollywood, CA (On-Site)


A fast-growing, woman-led general contracting firm is seeking a proactive and experienced Executive Project Coordinator to work alongside the CEO in driving strategic priorities, streamlining operations, and ensuring organizational alignment across all departments. This isn’t your average admin role—this opportunity places you at the center of leadership decision-making, with the authority to represent the CEO in meetings, manage top-tier initiatives, and help steer the company toward continued success.


This role is ideal for a high-performing professional who thrives in a dynamic, fast-paced environment and is fluent in both English and Spanish. You’ll be a trusted partner to the CEO and play a critical role in maintaining momentum on high-impact projects.


Key Responsibilities

Executive & Operational Leadership

  • Act as the CEO’s right-hand partner, supporting daily executive operations and leadership decisions.
  • Represent the CEO’s vision and directives in meetings and correspondence.
  • Track and manage follow-ups, ensuring accountability and timely execution of initiatives.
  • Anticipate challenges and resolve issues proactively to keep projects moving forward.

Project Coordination & Departmental Liaison

  • Maintain situational awareness of ongoing activities across multiple teams (e.g., Estimating, Operations, Accounting, Administration, Field).
  • Support cross-functional collaboration by aligning internal teams and external partners with organizational priorities.
  • Help enforce processes, standard operating procedures, and interdepartmental accountability.

Strategic Communication

  • Draft internal messaging, directives, and executive communications on behalf of leadership.
  • Act as a key point of contact for clients, vendors, and team members to convey updates, resolve inquiries, and represent executive-level intent.
  • Translate executive decisions into actionable tasks and deliverables across the business.

Administrative Oversight

  • Manage complex scheduling, meetings, site visits, and travel arrangements.
  • Organize key documents, prepare materials for executive meetings, and coordinate special projects.
  • Ensure confidentiality and discretion at all times.


Qualifications

  • 5+ years of experience in an executive support or operational coordination role, particularly supporting senior leadership.
  • Ability to independently make decisions and move projects forward in the absence of executive input.
  • Strong leadership, communication, and critical thinking skills.
  • High attention to detail and exceptional organizational capabilities.
  • Advanced Excel skills (trackers, dashboards, summaries) and proficiency with Microsoft Office and Google Workspace.
  • Relevant construction experience is desirable, but not mandatory.
  • Must be bilingual in English and Spanish.


What’s In It for You

  • Join a growing and values-driven organization with direct access to executive leadership.
  • Be involved in meaningful, high-impact work that shapes company direction.
  • Career growth opportunities into operational leadership roles.
  • Competitive compensation, benefits, and long-term advancement potential.


About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at /46Gs4yS

Not Specified
Executive Assistant to the CEO
🏢 Blue Signal Search
Salary not disclosed
Los Angeles, CA 4 days ago

Executive Assistant to the CEO

On-site | Los Angeles, CA


A globally admired consumer‐lifestyle brand is scaling its next chapter from its Los Angeles executive hub. The incoming CEO needs a sharp, seasoned business partner who can craft rhythm, guard focus, and keep critical initiatives marching in tune. If you thrive on anticipation (not reaction) and love being the conductor behind a high-energy, creative enterprise, this is your stage.


Top-Three Impact Goals (first 90 days)

  • Engineer a purpose-driven calendar. Design an intentional cadence that protects strategic blocks and reduces reactive noise.
  • Earn trusted-gatekeeper status. Establish instant credibility with the board, ELT, and partner EAs while diplomatically managing access and information flow.
  • Lock executive & board rhythms. Own weekly operating rituals, board-prep timelines, and material workflows so everything feels buttoned-up—no last-minute scrambles.


Compensation & Logistics

  • Competitive base salary, commensurate with scope and prior board exposure.
  • Work model: Primarily on-site with limited travel for key board meetings and off-sites.
  • Relocation support considered for exceptional talent.


Core Responsibilities

  • Curate and optimize a multi-time-zone agenda that aligns priorities and shields the CEO’s focus.
  • Orchestrate complex domestic and international travel with proactive contingency playbooks.
  • Drive board-meeting readiness—own timelines, materials, and logistics so leadership walks in prepared.
  • Produce polished executive communications, decks, and briefing docs that elevate brand voice.
  • Act as “adult-in-the-room” gatekeeper—confidently saying no, setting boundaries, and filtering noise.
  • Informally lead fellow EAs for major events, multi-day off-sites, and cross-functional initiatives.


Ideal Profile

  • 12+ years supporting senior executives, including direct CEO partnership within global, matrixed organizations.
  • Proven board-facing experience and mastery of high-stakes executive environments.
  • Polished presence, detail obsession, and a proactive mindset that enforces boundaries with grace.
  • Fluency with modern productivity stacks (Outlook, Slack, Zoom) and comfort steering other admins.
  • Tenure at brand-driven or large-scale consumer companies highly valued.


About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at /46Gs4yS

Not Specified
Senior Account Executive
✦ New
Salary not disclosed
Atlanta, GA 1 day ago

Job title:

Senior Account Executive

Location:

USA (Ideally East coast based)


Who are we recruiting for?

We are searching for a motivated and dynamic Senior Account Executive to join a fast-growing, award-winning ProcureTech scale-up. This is a unique opportunity to work with a market-leading SaaS platform transforming spend intelligence and performance management for global procurement teams.


What will you be doing?

  • Own the full sales cycle, engaging Director+ level executives across Finance, Procurement, and Sourcing.
  • Drive pipeline growth through strategic prospecting, events, and partner collaboration.
  • Lead consultative discovery to co-create tailored solutions that deliver measurable business value.
  • Collaborate cross-functionally with Marketing, Solutions, Customer Success, and Legal to close high-value deals.
  • Mentor and inspire fellow Account Executives while contributing to a vibrant, high-performing sales culture.

Are you the ideal candidate?

  • Qualified, top-performing SaaS seller with 8+ years in enterprise software sales, ideally in procurement.
  • Proven track record closing complex deals ($150k+ average deal size) with Fortune 1000 clients.
  • Experienced with and consultative selling, confident presenting to senior executives.
  • International experience with exposure to multicultural environments is a strong asset.
  • Strong communicator in English with the ability to present confidently in person and virtually.

What’s in it for you?

  • Join a successful, award-winning ProcureTech scale-up during a period of rapid growth.
  • Competitive compensation package with bonus opportunities and benefits.
  • Flexible remote working with travel across USA as needed.
  • Collaborative, inspiring, and people-focused company culture.
  • Opportunity to grow your skills and take bold initiatives in a supportive environment.


Who are we?

Executive Integrity is a global executive search and recruitment consultancy for a more sustainable world with a focus on talent within the Maritime and Renewable Energy sectors. We give a proportion of all our profits to Renewable World, a charity that develops affordable and innovative renewable energy solutions to poverty-stricken communities.

Not Specified
Executive Paralegal / Legal Assistant
Salary not disclosed
Hartford, CT 2 days ago

Position Title: Executive Paralegal / Legal Assistant

Reporting: EVP of Legal Affairs / General Counsel

Location: Hartford, Connecticut

 

About Spinnaker Real Estate Partners

 

Spinnaker Real Estate Partners LLC, based in Connecticut, is a prominent real estate company with a rich history in urban redevelopment, construction and property management.

 

Throughout its history, Spinnaker Real Estate Partners has been involved in the acquisition, development, and redevelopment of over 4 million square feet of office, hotel and industrial space and thousands of multi-family units across the United States. Spinnaker's focus has been on creating vibrant, mixed-use communities that integrate residential, retail, and public spaces, often revitalizing underused urban areas.

 

Spinnaker Real Estate Partners continues to grow and expand its team, hiring exceptional professionals to support its development activities.

The company emphasizes responsible building practices and aims to create communities that offer a high quality of life.

 

Position Summary

 

The Executive Paralegal / Legal Assistant is responsible for supporting the General Counsel/EVP of Legal Affairs and our development and construction teams across a range of administrative, legal, corporate, transactional, and operational functions. This role is broader than that of a traditional paralegal or administrative assistant and blends document preparation, legal and business operations, and administrative coordination. You’ll work at the intersection of legal affairs, real estate and financing and internal operations—playing a critical role in keeping our legal department efficient, responsive, and organized.

Key Responsibilities


Corporate Governance & Entity Management

  • Coordinate annual reporting for LLCs and other entities
  • Form and dissolve entities; maintain entity records
  • Prepare organization charts and assist with operating agreements and consents
  • Submit and track governmental filings; manage beneficial ownership documentation
  • Manage Legal Entity Identifier (LEI) renewals and database tracking
  • File and order documents via Secretary of State sites and service providers


Legal & Transactional Support

  • Assist with preparation and revision of legal documents (purchase and sale agreements, commercial leases, service agreements, operating agreements, deeds, etc.)
  • Prepare and assemble consents and certificates
  • Prepare and process real estate recordation documents and conveyance tax filings (e.g., OP-236 forms)
  • Manage legal correspondence and interact with outside counsel and title companies
  • Monitor and manage the Legal Department’s shared inbox


Due Diligence and Closing Preparation

·        Assist in the preparation and maintenance of closing checklists for acquisitions, dispositions, and financings

·        Coordinate collection, review, and organization of due diligence materials from internal teams and third parties

·        Work closely with outside counsel to track closing deliverables, timelines, and document drafts

·        Collaborate with title companies, lenders, and consultants to ensure all requirements are met for closing

·        Prepare internal documentation packages and manage post-closing organization (recorded documents, funding memos, etc.)

·        Track key dates, signature pages, and closing logistics to support smooth transaction execution


Searches & Title Work

  • Order and analyze UCC, litigation, and title searches
  • Organize and archive search reports and related title documentation
  • Identify and follow up on outstanding search items


Litigation & Claims Tracking

  • Maintain an internal log of active litigation and legal claims
  • Distribute relevant documentation and monitor response timelines


Invoice Management & Financial Support

  • Process and track legal-related invoices (e.g., title services, Secretary of State, compliance vendors)
  • Support invoice compilation and reimbursement tracking for legal matters
  • Coordinate with internal finance team on payment and documentation status


Administrative & Operational Support

  • Create and maintain legal and project filing systems (electronic and hard copy)
  • Handle sensitive documents per retention protocols
  • Oversee supply ordering and building/vendor coordination
  • Liaise with IT support (phone, copier, software)


Shipping & Document Handling

  • Prepare and track certified and overnight mail, compile and deliver closing and title packages


Qualifications


  • 5+ years of experience in a legal support, paralegal, or legal operations role
  • Bachelor’s Degree, Associate’s Degree or Paralegal Certificate preferred
  • Proficiency with Microsoft Office (Word, Excel, Outlook); redlining, strong document formatting and proofreading skills
  • Familiarity with Secretary of State websites, governmental and title searches, and entity organizational and management practices
  • Organized, responsive, and able to manage multiple time-sensitive tasks
  • Professional communication skills and discretion when handling confidential matters


Experience

 

5+ years of experience in a legal support, paralegal, or legal operations role


Prior experience supporting legal departments or at a law firm in real estate, finance, or corporate law is highly preferred

Not Specified
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