Engineering Structures Scimago Jobs No Experience Jobs in Arcadia, CA

Project Controls Specialist IV (Cost Analyst)

Position Description:

• Oversee the integrity and accuracy of project budgets and forecasts in compliance with approved standard operating procedures.
• Actively participate in monthly EAC (Estimate at Completion) meetings, ensuring accurate validation, reviewing current EACs, and providing justification for any variances.
• Contribute to change management discussions by identifying emerging trends, risks, and exposure factors.
• Engage in Risk Assessment workshops, offering insights on potential financial impacts and identifying mitigation strategies.
• Conduct thorough cost variance analyses to identify trends and proactively address any potential budget impacts.
• Continuously monitor trends and associated mitigation plans, comparing projected versus actual performance over time.
• Review project budgets and expenditures, ensuring alignment with diverse funding sources and financial goals.
• Collaborate closely with schedulers to evaluate cost and schedule performance, identifying cost overruns, delays, and variances in planned versus actual expenditures.
• Review and analyze monthly cost reports and progress reports to ensure alignment with project financial objectives.
• Analyze staffing plans to identify potential cost impacts, such as excessive peaks, and provide recommendations for optimizing resource allocation.
• Validate cost coding and budget allocations for contract change orders and amendments, assessing potential impacts on project timelines and financials.
• Ensure that contracts, purchase orders, task order, change orders, and amendments are accurately budgeted and reported, with proper cost coding and financial oversight.
• Enforce cost management policies and procedures for capital projects, especially those with multiple funding sources.
• Allocate Estimate to Complete (ETC) amounts as required for PBA (Project Budget Adjustments), change orders, and other financial adjustments.
• Manage and monitor ETCs for each project to ensure timely and accurate tracking of financial changes.
• Create comprehensive reports related to budgeting, cost control, auditing, and asset tracking, utilizing systems like e-Builder, Proliance, DELTEK, and other relevant platforms used by the Program Management Office.
• Work closely with Project Managers and Construction Managers to maintain data coding structures, project control tools, and high-quality data for budgets, contracts, change orders, trends, and actual costs.
• Conduct budget and financial reconciliations, ensuring alignment between project forecasts, expenditures, and actual costs. Address discrepancies and implement corrective actions as necessary.
• Support management with the preparation of regular budget and cost reports, ensuring clarity and accuracy.
• Assist with preparing regular and ad hoc reports on project budgets, financial status, and forecasting for senior leadership.
• Provide support for weekly/monthly cost and status reports, keeping project teams informed of financial performance.
• Perform necessary data entry tasks related to budget and forecast updates.
• Develop and maintain change management logs in accordance with established processes and procedures.
• Travel to offsite project locations as required.
• Undertake additional duties and special projects assigned.

Minimum Required Qualifications:

• 7 - 10 years minimum recent professional experience in project controls, particularly on a capital construction program.
• BS/BA Degree in Business Administration, Engineering, Project Management, Construction Management, and/or related degree. Additional years of qualifying experience in excess to the minimum stated above may be substituted in lieu of formal education.
• Strong analytical capabilities, with the ability to organize and interpret complex financial data.
• Proficiency in financial modeling and advanced Excel functions. Exceptional attention to detail, ensuring accuracy in data analysis and reporting.
• Advanced problem-solving skills and a strategic approach to financial management.
• Ability to communicate complex financial concepts clearly to non-financial stakeholders.
• Proven track record of working independently and meeting tight deadlines.
• Strong business acumen and understanding of organizational financial goals and objectives.
• Comfortable working in a fast-paced, dynamic environment.
• Proficiency in using Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, and the ability to perform tasks such as creating documents, analyzing data, preparing presentations, and managing emails efficiently is expected

Preferred Qualifications:

• Advanced proficiency with program management software including e-Builder, DELTEK, Proliance, and other related platforms, with demonstrated ability to leverage these tools for complex cost management, project tracking, and data reporting.
• Expertise in business intelligence and analytics tools, specifically Power BI and/or Tableau, for the creation of comprehensive, real-time cost reports, dashboards, and visualizations that facilitate strategic decision-making.
• Hands-on experience with Data Warehousing solutions, demonstrating the ability to integrate and manage large volumes of financial and project data for analytical purposes and reporting.

** This is an On-Site role in a physical quality testing Laboratory setting **

Salary Expectations:

-140-160K base

-15% bonus (10-20% range over 5 years)

-3 weeks vacation

Keys:

-MUST have Aerospace Destructive Testing experience (AS9100, NADCAP, etc.)

-100 employee facility with 1 direct report. This is really a "process" manager with very high customer and federal inspection authority interaction.

-MUST be personable and have previous customer facing experience.

Key Responsibilities:

• Provide overall leadership for the site's Quality Management System (QMS), ensuring full compliance with AS9100, Nadcap (applicable disciplines), customer, prime, and regulatory requirements while fostering a culture of continuous improvement and operational excellence.
• Maintain and expand required accreditations, certifications, and customer approvals to support business growth and competitive positioning in the aerospace sector.
• Lead audit preparation and execution (internal, customer, regulatory, certification body, and Nadcap); oversee root cause analysis, corrective/preventive actions, and timely resolution of non-conformances.
• Drive quality performance metrics, including improved First Time Right (FTR), reduced cost of poor quality, and implementation of KPIs aligned with business goals; apply risk-based thinking and structured improvement tools (e.g., Lean, Six Sigma, PFMEA).
• Build and mentor quality teams to enhance awareness, accountability, technical skills, and compliance; ensure effective training, personnel certification (including relevant DT standards where applicable), and robust use of quality tools and systems.
• Collaborate with operations leadership and broader quality teams to align site performance with customer expectations, corporate standards, and industry objectives.

Required Qualifications / Skills:

• Bachelor’s degree in a scientific, engineering, or related discipline (or equivalent experience).
• 5+ years of progressive experience in special processes, DT, materials testing, or a closely related regulated aerospace environment.
• Proven hands-on experience in AS9100 and/or ISO/IEC 17025 environments; strong preference for Nadcap (AC7004 or relevant disciplines) knowledge and involvement.
• Demonstrated auditing expertise (internal, customer, regulatory).
• Strong background in root cause analysis and corrective action methodologies (e.g., 8D).
• Ability to develop, implement, and maintain quality systems, procedures, and process controls.
• Solid project management, organizational, and prioritization skills with experience leading cross-functional teams.
• Excellent English communication skills (written and verbal).
• Proficiency in Microsoft Office suite (especially Excel for data analysis/reporting, Word, PowerPoint).
• Effective collaborator with strong problem-solving skills and adaptability to evolving regulatory/quality demands.

Position: Project Manager (PM) or Senior Project Manager (SPM)

Job Type: Exempt Full-time

Workplace Type: In-Person (Non-Remote)

Job Location: Headquarters at 177 E Colorado Blvd #200, Pasadena, CA 91105

Description:

This is your chance to join Landmark PM on the ground floor as we build the most iconic, recognizable and exciting landmark construction projects in Los Angeles. As one of our founding employees, your contributions as a Project Manager will directly impact our clients and the growth and success of this company.

In this role, you will be working under the guidance of the founding principal of Landmark PM and learn our approach to award-winning owner’s representation and project management. You will be part of a small and collaborative team where your ideas are valued, and your work will have a tangible impact on high-profile projects that shape the cultural fabric of Los Angeles.

We are looking for someone who is eager to learn, passionate about construction project management and building landmarks, and is ready to contribute to our shared success.

At Landmark PM, we are passionate about building lasting and purposeful landmarks for our communities and people worldwide. Our projects include landmarks, museums, educational, institutional, religious, civic, cultural, and mission-driven construction. Our core values are Clients First - Always, Resourceful, Craftsmanship, and Be Humble.

The Role:

The Project Manager, in collaboration with the Principal/Project Executive, is responsible for the overall project management and success of the projects:

1. Project Management: Manage all aspects of the project during preconstruction and construction, ensuring tasks are completed efficiently and effectively.
2. Meeting Participation: Organize, attend, and actively lead the project meetings, including preparing agendas and documenting meeting minutes. Follow up on assigned action items to ensure timely completion.
3. Schedule and Budget Management: Develop and update project schedules and budgets. Issue the monthly cost and schedule reporting to our clients.
4. Contract Support: Processing financials, contracts, and change orders/add services. Maintenance of accurate project financial records, including invoice and contract review and tracking.
5. Vendor and Contractor Engagement: Soliciting vendor/contractor interest, request for proposals (RFPs), and bidding, award, and contract negotiation for vendors or contractors required on the project.
6. Construction Administration: During construction, processing of Requests for Information (RFIs), Submittals, Change Orders, and other project documentation and information.
7. Information Management: Track and maintain project information and records. Ensure all project documentation is organized, accurate, current and accessible.
8. Technical Familiarity: Strong understand of the project drawings and specifications, providing technical review and support as needed.
9. Site Visits: Participate in periodic site visits to monitor progress and assist with on-site construction administration tasks.
10. General Support: Provide general operational and project support to the firm and the projects, including all the typical services listed below.  

Our Typical Services Include:

Design, Permitting & Preconstruction: Assemble and manage the design team; develop and manage the project budget and master schedule; oversee cost estimating and value engineering; plan review and constructability analysis; oversee the entitlement and permitting process; procure the general contractor, vendors, and consultants; negotiate contracts; overall management of project on behalf of owner.

Construction: Manage the project budget and schedule; oversee the design team, general contractor, and all stakeholders; facilitate team cooperation and accountability; proactively problem-solve; manage the weekly OAC meetings; project accounting; manage change orders; conduct community outreach; oversee progress and completion of inspections, permits, and occupancy; monitor the construction and quality control; manage FF&E and owner move-in; and oversee project closeout.

Competencies:

1. Alignment with our core values.
2. Excellent communication, organization, and presentation skills.
3. Exceptional problem-solving abilities and a detail-oriented mindset.
4. Capacity to multi-task and manage various project elements simultaneously.
5. Thorough understanding of project management processes and methods.
6. Deep knowledge of design, construction, contracts, building products, construction details, relevant quality standards, and local building codes.
7. In depth understanding of construction methods, materials and sequences, and architectural/construction drawings and specifications.
8. Excited by constant learning, reflection and improvement.
9. A can-do attitude and ability to foster positive and collaborative relationships with stakeholders.

Requirements:

1. Bachelor's degree in Construction Management, Civil Engineering, Architecture, or related field.
2. 5+ years of commercial construction industry project management experience, preferably with a general contractor or project management firm and within our target market.
3. Proficient in MS Office, including Project, Excel, and related project management software (e.g., Procore, Bluebeam).
4. Local in Los Angeles, with a valid driver's license and willingness to travel to project sites throughout greater Los Angeles.

Our Benefits:

1. Competitive salary and discretionary performance-based bonuses, as well as incentive bonuses for recruiting and project acquisition.
2. Health insurance plans with employer contributions including medical, dental and vision.
3. Retirement savings 401k plan with company matching.
4. Paid time off for vacation, sick leave, and personal leave.
5. Industry conferences and membership with professional organizations (e.g. ULI, AIA, CMAA).

How to Apply:

Please submit your resume and cover letter to

Landmark PM is committed to creating a welcoming and inclusive workplace for everyone. We value and celebrate our differences because those differences are what make our team shine. Landmark PM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.