Dsi Events Jobs in Usa

On-site M-F: New York, NY (Midtown East)

is looking for a proactive, detail-oriented, creative, and vision oriented professional who enjoys working in a small organization where flexibility, creativity, ownership, strategic thinking and collaboration are essential. This role offers a rewarding opportunity to make a meaningful impact in the lives of families. The Special Events Manager will deliver events and experiences that fuel donor engagement, attract new audiences, and advance the organization’s mission.

About

is a 19 year old fast-growing, mission-driven nonprofit organization that provides financial grants—up to $30,000—to help individuals and couples afford the cost of adoption. We support domestic, international, and foster care adoptions and proudly serve all families regardless of race, religion, gender, marital status, or sexual orientation.

Position Overview

The onsite Special Events Manager position is responsible for planning, coordinating, and executing fundraising and mission-driven events that support the goals and values of . This role is hands-on and ideal for someone who can manage logistics, vendors, timelines, budgets, and communications what about: while collaborating closely with event committees, board leadership, and our internal team. This role operates from our NYC Midtown office five days per week and includes occasional evenings/weekends for live events

Key Responsibilities:

Event Planning & Production

• End-to-end, planning and management of all aspects of annual fundraising events, programs, and special initiatives
• Clearly communicate timelines, budgets, and event plans with internal stakeholders
• Maintain budgets and revenue reports
• Coordinate and work collaboratively with venues, vendors, catering, staffing, entertainment, and technology
• Oversee on-site event execution and troubleshoot issues as they arise
• Develop new opportunities and collaborative partnerships for fundraising events and activations at established tentpole events

Fundraising Support

• Work with event committees and board leadership
• Work with leadership to support revenue goals aligned events
• Coordinate sponsorships, ticketing, and donor communications
• Track RSVPs, guest lists, and post-event follow-up and wrap-up reports
• Work closely with the development team to identify donor engagement opportunities and further conversations about their involvement in our work

Vendor & Partner Management

• Source, negotiate, and manage relationships with vendors and service providers
• Ensure contracts, permits, insurance, and logistics are in place
• Maintain Express a calm and commanding disposition, treating all vendors and partners with respect

Communications & Promotion

• Collaborate on event marketing and outreach plans that drive attendance and awareness
• Create and produce invitations, materials, signage, and programs
• Support list management, social media or email promotion related to events

Operations & Administration

• Operationalize and maintain relationships with tech partners such as OneCause
• Manage event budgets and expense tracking for all events
• Assist with post-event reporting and evaluation
• Maintain organized records of event details, planning trackers, timelines, and contacts

About you:

You are a highly-organized, creative individual who enjoys all aspects of event planning and production for small to mid-size events. You’re naturally driven to optimize budgets and resources, resulting in successful outcomes. You are obsessed with details, have discerning taste, and are always curious about “knowing your audience”. You’re a self-starter, a multi-tasker, accountable and reliable. You’re comfortable working in a collaborative, small nonprofit or startup environment. You enjoy rewarding work that is meaningful, purpose-driven, and impacts the lives of humans around the world.

Qualifications:

• Bachelor’s degree or equivalent
• 3–7 years of event planning; nonprofit experience is a plus
• Exceptional organizational and project management skills
• Ability to manage multiple priorities and deadlines simultaneously
• Excellent communication and problem-solving skills

Preferred Skills

• Fundraising event experience (galas, donor events, campaigns)
• Vendor negotiation and budget management
• Familiarity with ticketing or event management platforms
• Working knowledge of donor databases and reporting, Salesforce experience is a plus
• Sponsor and donor engagement skills; familiarity with OneCause
• MS Office, Google Workspace, and Canva experience is optimal

Compensation:

Salary: $70,000–$90,000 (exempt)

Position reports directly to the CEO.

Who We Are

Atlanta Tech Village is America's 3rd largest tech hub, serving 300+ different startups in the heart of Buckhead and now expanding to South Downtown Atlanta. We believe entrepreneurship is the greatest mechanism for changing the world and provide the support and resources needed to help Founders start and grow technology companies. Startups are hard, but community shouldn't be, so we work hard to provide a kind, collaborative, and supportive environment that attracts the very best entrepreneurs.

Our team core values:

• Always assume the best.
• A willingness to sweep the floors.
• Own the outcome.
• Set the table to spark joy.

The Position

Event Operations is an entry-level role responsible for the day-to-day operations of ATV event venues. This person owns the client experience from first inquiry through event wrap-up: managing site visits, floor plans, vendor relationships, and on-site execution. They'll report directly to the Head of Programming and work closely with the broader events team, covering daytime events and two evening events per week. This is a great opportunity for someone early in their hospitality or events career who wants real, hands-on ownership of a high-traffic venue in the heart of Atlanta's startup community.

This is a full-time, in-person role based at ATV Buckhead (3423 Piedmont Rd. NE, Atlanta, GA 30305).

Job Description

A successful candidate is extremely organized, client-focused, and comfortable being the face of the venue. They take pride in the physical space, the client relationship, and the details that make an event feel seamless. This person works well independently while collaborating closely with part-time event staff, facilities, and the events leadership team.

Venue Operations & Rentals

• Serve as the primary point of contact for event rental clients at ATV Buckhead throughout the full booking lifecycle
• Manage Tripleseat inquiries and guide prospective clients from first touch to signed contract
• Conduct site visits for prospective and booked clients, showcasing the space and building confidence in ATV as a venue
• Develop and manage event floor plans, room configurations, and setup logistics
• Coordinate with the facilities team on venue readiness, AV, and event-related needs
• Ensure the venue is guest-ready before every event and properly closed down after
• Manage part-time event staff scheduling and on-site coordination

Vendor & Client Relationships

• Build and maintain relationships with preferred vendors — catering, A/V, florals, and other event service providers
• Serve as the on-site point of contact during events, troubleshooting in real time and ensuring a high-quality client experience
• Conduct post-event follow-up with clients and gather feedback to improve future experiences

Internal Events Support

• Support execution of ATV's internal programming — Startup Chowdown, ATL Startup Village, Women + Tech, Village Workshops, and more
• Sit in on daytime events to support logistics and build familiarity with ATV's community programming
• Cover two evening events per week as part of your regular schedule
• Collaborate with the community team on Villager Events

The Ideal Candidate

• Takes genuine pride in a well-run space and a great client experience
• Detail-oriented and proactive – anticipates what needs to happen before anyone asks
• Warm, professional, and comfortable being the face of the venue for a wide range of clients
• Early in their hospitality, venue, or events career and hungry to grow
• Comfortable wearing many hats; no job too big or small
• Excited about Atlanta's startup and tech ecosystem

Why Atlanta Tech Village

• A small team of passionate, hard-working people
• Mission-based work supporting and inspiring entrepreneurs
• We work hard but we also play hard
• Professional development opportunities
• Salary: $55,000 with health benefits and 401K plan
• Annual raises based on performance
• Flexible and generous PTO
• Supportive management with real opportunity for growth

Overview

The Events & Internal Communications Intern supports the planning and execution of both internal and client-facing initiatives designed to strengthen employee engagement, improve internal communications, and deliver high-quality brand experiences through events.

This role provides hands-on experience in event coordination, internal marketing (endomarketing), and brand activation while working closely with the Events and Endomarketing Manager. The intern will assist in organizing events, supporting internal communications initiatives, coordinating logistics, and ensuring consistent brand representation across experiences.

The position offers a unique opportunity to gain exposure to event strategy, internal culture initiatives, and marketing operations within a collaborative environment.

Key Responsibilities

Event Experience & Coordination

Assist in the planning and execution of internal and client-facing events such as employee engagement activities, client appreciation events, and brand activations.

Responsibilities include:

• Supporting the planning and coordination of internal events, client events, and brand activations
• Assisting with event timelines, project plans, and coordination across teams
• Researching venues, vendors, and event solutions to support event execution
• Helping manage invitations, registrations, and guest communications
• Preparing event materials, presentations, and guest lists
• Supporting on-site execution to ensure a smooth and high-quality experience for attendees
• Assisting with post-event follow-ups, reporting, and feedback collection

These initiatives support the broader event strategy aimed at creating memorable experiences that reinforce the company’s brand and deepen relationships with clients and employees.

Internal Communications & Endomarketing

Support internal communications initiatives designed to strengthen company culture and keep employees informed and engaged.

Responsibilities include:

• Assisting in the development and distribution of internal communications such as announcements, newsletters, and internal campaigns
• Supporting the management of internal communication calendars and messaging schedules
• Drafting and organizing communication materials for internal initiatives
• Helping coordinate employee engagement programs and internal events
• Supporting initiatives that recognize employee achievements and strengthen workplace culture
• Assisting with daily requests and communications needs from different areas of the bank related to events, engagement initiatives, and internal communications

These activities help ensure employees remain informed, engaged, and aligned with the organization’s values and business objectives.

Content & Project Support

• Assist in preparing presentations and communication materials for internal initiatives and events
• Support the development of branded templates and event collateral
• Organize documentation, assets, and materials related to campaigns and events
• Help track project progress and maintain organized records for initiatives

Cross-Functional Collaboration

The intern will collaborate with multiple areas across the organization, gaining exposure to how internal communications, culture initiatives, and brand experiences support broader business objectives.

This includes supporting initiatives that involve teams such as Marketing, HR, leadership, and other internal stakeholders.

What You Will Gain

This internship offers the opportunity to:

• Gain hands-on experience in event strategy and brand experience design
• Learn how internal communications drive company culture and engagement
• Work on real initiatives that impact employees and clients
• Develop project management and organizational skills in a corporate environment
• Collaborate with multiple departments and gain exposure to cross-functional business operations

Qualifications

Preferred:

• Currently pursuing a degree in Marketing, Communications, Hospitality, or a related field
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Strong attention to detail and ability to manage multiple priorities
• Interest in event planning, internal communications, or marketing
• Basic to intermediate image manipulation (i.e. Canva)
• PowerPoint and Excel proficiency

Language Requirements:

• Fluent in English and Portuguese is required

Image Skincare is currently seeking new team members to join the fastest growing skincare brand in the industry. If you’re a high-energy, ambitious leader in your profession, we want to speak with you! Image Skincare is an evidence-based clinical skin care company, providing professional skincare products and effective skincare solutions in over 60 countries worldwide. The most innovative brand in the industry, Image Skincare consistently produces the latest anti-aging, balancing, hydrating, and illuminating technologies in our products. Our philosophy: Image Now, Age Later™

The Event Associate supports the planning, coordination, and execution of all company-hosted and sponsored events, including national education programs, trade shows, customer trainings, and internal meetings. This role ensures seamless operational delivery by managing logistics, vendor coordination, inventory preparation, and onsite support. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, detail-oriented environment within the professional skincare industry.

Duties and responsibilities

· Coordinate all event logistics, including venue details, shipping schedules, product allocations, and equipment needs for education events.

· Manage communication with vendors, suppliers, and internal teams to ensure timely execution of event deliverables.

· Prepare event materials, including product kits, displays, signage, and training tools.

· Oversee inventory tracking for event supplies and collaborate with warehouse operations for packing and shipments.

· Support onsite event setup, breakdown, and coordination as needed.

· Assist with budget tracking, invoice processing, and cost reconciliation.

· Partner with Education, Sales, and Marketing teams to ensure alignment on event deliverables and priorities.

· Provide exceptional internal and external customer service to elevate the brand experience.

· Take ownership of event run-of-show documents pertaining to logistical needs.

· Maintain compliance with company policies, safety standards, and event protocols.

· Track and secure event attendee travel accommodations.

· Assist Event Experience with department outsourcing needs including venues and vendors adhering to budget.

Qualifications

· 1 year of experience in event logistics, event planning, operations or related fields; experience in beauty, skincare, or wellness preferred.

· Strong organizational and project management skills with the ability to manage multiple deadlines.

· Proficiency in Microsoft Office and event management tools.

· Excellent communication and interpersonal skills.

· Ability to lift, move, and transport event materials as needed.

· Comfortable working in a fast-paced, hands-on environment.

Working conditions

· Full-time, onsite role based in the Lantana, FL corporate office.

· Frequent movement throughout office, warehouse, and event spaces.

· Occasional travel for events, trainings, or conferences.

· Extended hours may be required during peak event periods.

Physical requirements

· Ability to lift and carry up to 40 lbs.

· Standing, bending, and walking for extended periods during event setup and execution.

· Manual handling of boxes, displays, and event equipment.

· Ability to operate standard office and event equipment.

Compensation

• Hourly, non-exempt position.
• Competitive hourly rate based on experience.
• Eligible for overtime in accordance with company policy and applicable laws.

Benefits Available:

9 Company Paid Holidays

Medical, Dental, Vision and Life Insurance (after 30 days of employment)

401 (k) (after one year of service)

Employee Corporate Discount Program

PTO (Paid Time Off)

Cheerful Twentyfirst

Event Manager - Brand Experience

Events

Summary

We are Cheerful Twentyfirst; a creative brand experience agency based in London and New York. We specialize in strategic and impactful live events, with best-in-class creative and your audience at the heart of everything we do. 

As part of our continued success in North America, we are growing the team and looking for an exceptional Event Manager to join our New York ranks. 

Immediate start. Hybrid working, with an office based in New York City. 

Permanent role. 

Who we are looking for:

A successful Event Manager is a multi-talented professional who combines creative vision with meticulous project management skills. You would be responsible for the entire lifecycle of an event, from initial concept to post-event analysis. This role is fast-paced, requiring a unique blend of creativity, technical expertise, and interpersonal skills.

The event manager will work across multiple accounts and projects, working with our in-house experts, and gaining extensive office and on-site experience. You will be working across multiple accounts and supporting several other production solutions for both virtual and live events.  

Job Summary

The Event Manager is responsible for the end-to-end management of events, ensuring they are executed flawlessly and align with the client's objectives and brand identity. This role involves creative conceptualization, strategic planning, budget management, vendor negotiation, and on-site production oversight. The Event Manager is the central point of contact for all stakeholders and is accountable for delivering a memorable and successful experience.

Key Responsibilities

• Conceptualization and Strategy: Collaborate with clients and stakeholders to define event objectives, themes, and strategies. Develop and present comprehensive event proposals that bring the vision to life.

• Project Management: Lead all aspects of event planning, including developing detailed project timelines, managing budgets, and coordinating with cross-functional teams (e.g., marketing, design, technical).

• Vendor and Partner Management: Research, identify, and secure venues, vendors, and suppliers. Negotiate contracts and manage relationships to ensure all services are delivered to the highest standard.

• Budget Oversight: Create and manage event budgets, track expenses, and ensure cost-effectiveness while maintaining quality.

• Logistics and Production: Oversee all logistical details, including event flow, floorplans, staging, audio-visual (AV), lighting, and décor. Develop and implement contingency plans for potential challenges.

• Onsite Execution: Be present on-site to lead event setup, manage the production schedule, coordinate staff and vendors, and troubleshoot any issues that arise in real-time.

• Communication: Serve as the primary point of contact for clients, vendors, and internal teams, providing regular updates and progress reports.

• Post-Event Analysis: Conduct post-event evaluations, gather feedback, and analyze performance metrics to measure success and identify areas for improvement.

Qualifications

• Experience: A minimum of 3-5 years of experience in event planning and production, with a proven track record of successfully managing and executing a variety of events (e.g., corporate meetings, galas, conferences, concerts, festivals, brand activations). Experience with live, hybrid, and virtual events is required.

• Education: A Bachelor's degree in Event Management, Hospitality, Communications, Marketing, or a related field is preferred.

Skills:

• Project Management: Mastery of project management principles and tools.

• Communication: Exceptional written and verbal communication skills.

• Negotiation: Strong negotiation skills for securing favorable contracts with vendors.

• Problem-Solving: The ability to think strategically and creatively to solve problems under pressure.

• Organizational: Excellent organizational skills and attention to detail.

• Technical Acumen: A solid understanding of event technology, including AV, staging, and audience engagement platforms.

• Interpersonal: High emotional intelligence and the ability to collaborate effectively with diverse teams and clients.

• Personal Attributes: Self-starter, highly organized, flexible, adaptable, and able to remain calm and professional in a high-stress, deadline-driven environment.

To apply - please send your resume and a cover letter explaining why you are suitable through to

We’re a global team that champions a culture of creativity and ideas sharing. As part of the team, you can expect to learn from the best, experience an array of interesting projects and work with leading global brands. We offer a competitive package and benefits. Among our 75+ awards, we were recently awarded Global Agency of the Year and best Creative agency for the 5th year in a row. We encourage applications from all backgrounds. Cheerful Twentyfirst are an equal opportunities employer and will make all reasonable adjustments required at interview and throughout the recruitment process.

IDEOlogy Health is a privately held medical media & education company in the United States and we're changing how medical education is delivered and received. We provide integrated communication products, services, education, and research to professionals within health care and industry sciences and we are quickly becoming the \"go-to\" resource for physicians. We are experiencing unprecedented growth as the value of our products are realized by all the stakeholders we interact with.

The ever-changing health care communications industry requires us to stay ahead of the curve to create new ways of improving quality of life through healthcare communications, live events and medical education. We offer our associates countless opportunities for on-the-job training and professional development, and the ability to make a difference in the healthcare industry. We strive to create a culture that values dedication, hard work, collaborative events and community involvement.

As a member of the Events Team, the Events Coordinator will assist with the planning and execution of the company's 300+ medical education events from conception to completion. The Events Coordinator will be responsible for sourcing, coordinating, and managing events within Texas and other assigned locations. A successful candidate will demonstrate excellent professional and interpersonal communication skills, strategic planning skills, and the ability to troubleshoot when things don't go according to plan. Our Event Coordinators \"run the show\", navigating each essential step in the event process alongside their team. This is an exciting opportunity with room for growth for someone who is a team player, has a high attention to detail, is extremely organized and has a passion for learning more about events.

Responsibilities:

• Manage the operational delivery of assigned in-person, virtual, and hybrid events to include pre-event planning, day-of event execution, and post-event communication.
• Oversee the entire event life cycle including site selection, contract negotiation, F&B planning, A/V coordination, onsite event execution, vendor management, budget and reconciliation, and creation of required event logistics documents.
• Under limited supervision, serve as primary onsite contact and coordinate setup and tear down of events.
• Greet all attendees in a professional and friendly manner to create a welcoming atmosphere.
• Seek feedback from attendees, clients, and faculty to ensure a quality, educational experience.
• Create reports to analyze data of events to determine return on investment.
• Create and update department documents and presentations for each event.
• Work cross-functionally with department leaders and teams routinely to ensure they are informed of event project status.
• Participate in on-going training and development of company goals and direction to communicate with attendees.
• Responsible for maintaining company branded inventory for events and placing orders when needed.
• Travel about 60-70% annually for events and other company functions to assist in production of events and supervise vendor related logistics.
• Other duties as assigned.

What We Offer:

We are a rapidly growing Health Media company who celebrates those that sing off key against the beat, who are unfamiliar with convention, and not satisfied with the status quo. If you're one who can see the million shades of green in a field of grass, one who doesn't sit back and do what has already been done, you are welcome here. If you are one who sees a challenge as an opportunity and jumps at the chance to be rewarded for your performance, we want to get to know you.

Everyone here is an innovator or an innovator-to-be. At IDEOlogy Health, you can share your ideas and watch them grow. That happens here because everyone of us strives for a common goal, working together to make people's ideas stronger. We recognize and value the impact each employee makes because ultimately, that impact is felt by physicians and the patients they treat.

If this sounds like a place you feel you can make an impact, then you should also know that we offer a competitive salary with a phenomenal incentive opportunity and, of course, a full suite of benefits.

Position Requirements:

• Bachelor's Degree or 2-3 years of relevant experience in a similar
• Ability to demonstrate exceptional time management skills, manage projects, and meet deadlines.
• Excellent written and verbal communication skills including the ability to communicate to Senior Level Leaders within our organization as well as within our client organizations.
• Demonstrates a sound working knowledge of current role and the technical systems, applications and equipment used in performing this role and understands the impact this role has on other business functions within the organization.
• Must be able to use time efficiently by prioritizing and planning work activities and events.
• Ability to make independent and sound decisions in all situations with limited supervision.
• Sets high standards and measures of excellence to ensure quality assurance in every aspect of work performed.
• Ability to demonstrate a series of activities designed to enhance the level of customer satisfaction.
• Demonstrate effectiveness and flexibility with changing environments, responsibilities, tasks, and people.
• Identifies and resolves issues timely and ability to act quickly to fix issues. Escalates potential issues/concerns to senior leadership as appropriate.
• Must be comfortable working with basic audio-visual equipment to include routine inspection, inventory control, and troubleshooting when needed.
• Willingness to learn new technologies and work in multiple software platforms and
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Familiarity with Zoom Meetings, Survicate, HubSpot, and Slido is preferred but not required.

Physical Demands & Work Environment:

• Exerting up to 20 pounds of force occasionally to lift, carry, pull, or otherwise move objects.
• Walk and stand for extended periods of time especially at events
• Able to bend, twist, and reach especially during events
• Must be open to frequent travel and work occasional evenings and weekends as required.
• Hybrid work environment but candidate must be located in the Austin, TX area.

EOE Statement:

IDEOlogy Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of IDEOlogy Health are employed \"At Will.\" This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.

Hollywood, CA (On-Site Only)

We are seeking a dynamic, entrepreneurial Event Sales & Partnerships Manager to lead all revenue-driving initiatives tied to The Lilian and Passes-produced creator events. This role will own:

Renting out The Lilianincluding our podcast studio, music studio, and event spaceto external partners, creators, agencies, and brands.

Selling sponsorship packages for Passes-produced events including content houses (e.g., Coachella), seasonal events (e.g., Creator Holiday Party), creator workshops, and community programming.

Acting as the bridge between the client and the internal Passes team to ensure flawless executionfrom contracting through day-of event management.

This is a highly cross-functional, revenue-generating role ideal for someone who thrives in sales, partnerships, experiential events, and creator-centric environments.

• Lead all inbound and outbound sales efforts to secure rentals for the Passes HQ event space, podcast studio, and music studio.
• Develop, maintain, and grow a strong pipeline of creators, production teams, agencies, and brand partners.
• Conduct tours, build proposals, draft contracts, and negotiate terms end-to-end.
• Own all rental logistics including schedules, AV needs, vendor coordination, check-ins/outs, and onsite support.
• Build repeatable rental processes to scale utilization and maximize revenue.

• Package, pitch, and sell sponsorship integrations for Passes-owned events (e.g., Coachella content house, Creator Summits, seasonal events, workshops).
• Create compelling sponsorship decks, pricing models, and activation concepts grounded in creator community insights.
• Build and maintain relationships with brand partners, agencies, and experiential teams across verticals.
• Collaborate closely with the Marketing, Creator Success, and Production teams to align sponsorship deliverables with event programming.

• Serve as the primary liaison for all rental and sponsorship clientsensuring a white-glove experience from contract signing to day-of execution.
• Develop run-of-show documents, coordinate load-ins, manage vendor relationships, and support onsite operations as needed.
• Partner with internal teams including Production, Comms, Creator Success, and Finance to ensure seamless and professional execution.
• Maintain detailed documentation, invoices, contracts, calendars, and operational workflows.

• Forecast rental and sponsorship revenue accurately and consistently.
• Track KPIs including space utilization, client retention, revenue performance, and sponsorship ROI.
• Conduct market research on competitive venues, experiential trends, and sponsorship best practices.
• Propose scalable systems to optimize The Lilian's calendar, rental pricing, sponsorship packaging, and operational efficiency.

• 37+ years of experience in event sales, venue management, experiential marketing, partnerships, hospitality sales, or related fields.
• Proven track record in revenue-driving rolesselling venue rentals, sponsorships, or experiential activations.
• Strong understanding of event logistics, production workflows, and onsite operations.
• Exceptional communication, negotiation, and relationship-building skills.
• Highly organized, detail-oriented, and comfortable managing multiple projects simultaneously.
• Thrives in fast-paced, entrepreneurial environments with shifting priorities.
• Ability to work select evenings, weekends, and event days as needed.
• Proficiency in CRM (HubSpot/Salesforce), Tripleseat (or similar), (or similar), Google Suite, decks, and basic financial documentation.
• Experience managing certificates of insurance (COIs) for all events to ensure third-party vendors meet required liability coverage.

• Competitive salary + performance-based commission structure.
• Comp range: $80,000 - $130,000 per year depending on experience
• Equity package.
• Comprehensive medical, dental, and vision benefits.
• Unlimited PTO.
• 401(k) with company match.
• Access to iconic creator talent, events, and experiences.
• Work at The Lilianone of LA's most aesthetically inspiring creator HQ spaces.
• Accelerated career growth in one of the fastest-moving industries in the world.

About the Company:

We are a leading full-service advertising and entertainment agency. We work with the biggest names in Sports and Fortune 500 companies, providing deep expertise in sales, marketing, content creation, event production, activation, and more. Van Wagner has been connecting brands to sports for decades. When we first entered the sports landscape, we used our creativity and expertise to develop unique advertising and marketing opportunities for brands to reach millions of sports fans at live events. As the world’s leaders in TV-visible signage, our Dorna team positions brands in the heart of the action, selling high-impact, visible signage behind Homeplate, courtside, and along fields of play across more than 500 professional and collegiate sports teams across the NFL, NBA, MLB, NHL, NCAA, MLS, and International Soccer. As industry leaders and innovators within sport presentation and video board production, Van Wagner's Productions team has developed, produced, and directed in-stadium shows for nearly every major event in sports. We work with the highest profile leagues, teams, and venues in the world, including the NFL Super Bowl, Olympic Games, Formula 1, NCAA Championships, US Open Tennis, Kentucky Derby, NHL All-Star Game & Winter Classic, and MLB Field of Dreams, to name a few.

Overview / Objective:

Serve in an administrative role for event presentation and show production across the National Football League’s tentpole events, including the Super Bowl, Pro Bowl, Draft, Scouting Combine, Hall of Fame, Flag Championships, and Kickoff. This role will focus on administrative strategy, logistics, and supporting our growing number of domestic events and international games.

The role will support key aspects related to NFL event presentation administration and logistics. Additionally, they will assist in the facilitation of game presentation across all 32 Clubs by engaging in ongoing discussions on optimal practices, innovation, and policies. This role requires an understanding of event presentation across sports/entertainment, with a detail-oriented and solution-based mindset.

Responsibilities include, but are not limited to:

• Coordinate and support key components for NFL Domestic & International Games/Events: content development, pre-event pageantry/game timeline, entertainment, creative development, production, and talent management.
• Play a key role in on-site presentation execution across all major NFL events, including Super Bowl game (and surrounding events), Pro Bowl, NFL Draft, Scouting Combine, the Hall of Fame
• Coordinate and manage all logistical assets and resources, including pre-production, on-site operations, and post-event breakdown.
• Maintain the application and consistency of logistics and operations planning across all NFL events to ensure scalable and repeatable best practices.
• Create and maintain event-specific logistics and operations manuals to drive efficiency, consistency, and sustainability.
• Manage the annual NFL event calendar from an operational standpoint to align timelines, track milestones, and deliver key information to all relevant parties.
• Manage operational purchasing workflows, including purchase orders, vendor invoices, and talent/vendor contracts
• Identify best-in-class content strategies and tactics through analysis of league event performance, club input, and external case studies, supporting the adoption of best practices across the League and the clubs.

About This Role:

• This role is strategically positioned at the intersection of the NFL and the NFL-focused department at Van Wagner Productions, serving as a key operational link between both organizations. In this dynamic position, you will be responsible for the administrative management of processes and operations that enhance the efficiency of the NFL while ensuring adherence to the internal guidelines of Van Wagner Productions.

Required Qualifications

• Knowledge of event production and timelines for live events
• Understanding of live production processes
• Strong administrative or organizational skills
• Ability to travel domestically and internationally, as required
• Experience with creating engaging presentations and decks for C-Level and large-scale planning meetings
• Strong communication, organizational, and presentation skills
• Experience in serving as a point of contact for vendors and production teams
• Proficient with Microsoft Office Suite

Other Key Attributes / Talent Characteristics

• Strong communication and collaboration skills
• Ability to create/present decks and clearly articulate event entertainment strategies across the organization and to external partners
• Strong time management and ability to manage multiple projects simultaneously
• Flexibility to travel and work non-traditional hours, including evenings and weekends, as required by project schedules.

Preferred Qualifications

• 3+ Years of Live Event Production Experience or related work
• 4 Year Degree

Physical Demands

• Standing for long periods of time. Covering large footprints across event sites

Why Van Wagner May Be Right for You:

• An unmatched culture within our organization that focuses on building trust with our clients, team members, and partners through a people-first approach that delivers business results.
• Competitive salary and paid time off.
• Outstanding benefits package (including medical, dental, vision, life insurance).
• 401k

City of Kirkland

$19.20 - $22.93 Hourly

Kirkland, WA

Seasonal

202100547

Parks & Community Services - Rec. Services Supervisor

12/23/2024

Continuous

Non-Exempt

N/A

Job Summary

The role of the Recreation Lead is to provide outstanding customer service and operational support to recreation programs, facilities, and events within Parks and Community Services. Recreation Leads serve as the on-site City representative and may work at City facilities, athletic fields, school gymnasiums, City parks, and/or off-site program locations. Recreation Leads provide operational support including preparing spaces, leading and monitoring activities, and performing clerical work, and training and leading staff. Recreation Leads may work without on-site supervision.

Recreation Lead may be assigned to:

• Programs, such as youth or adult sports.
• Facilities, such as North Kirkland Community Center, Peter Kirk Community Center, City Hall, or Heritage Hall.
• Events, such as festivals or special events taking place in Kirkland parks or City facilities.

This recruitment is specifically for Recreation Leads who will support City-sponsored events taking place in Kirkland Parks or City facilities. Recreation Leads assigned to events will be responsible for set-up, operation, and tear-down of the City's trailered LED screen during moves in the park.

Distinguishing Characteristics: The Recreation Lead oversees programs, facilities, and events that the Recreation Attendant assists with. This position reports to Program Coordinators and/or Recreation Supervisors.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Lead, monitor, and oversee programs, facilities, rentals, and events.
• Open, close, and secure facilities and equipment.
• Prepare and distribute paperwork and supplies to program and event locations.
• Transport, set up, and take down equipment for programs and events.
• Greet and assist participants, staff, and the public in person and over the phone.
• Prepare verbal and written reports for staff.
• Report safety concerns and customer feedback to staff.
• Perform miscellaneous clerical tasks.
• Perform minor maintenance and cleaning as needed.
• Perform basic and intermediate functions using program registration software such as enrolling participants, processing refunds, class transfers, and handling cash.

Peripheral Duties:

• Support emergency response efforts within Parks and Community Services.

• Good verbal, written, and telephone communication skills are required.
• Ability to interact courteously with the public to acknowledge both compliments and complaints.
• Ability to work independently and as part of a team.
• Demonstrated good judgement in problem solving and responding to customer needs.
• Proficiency in standard computer software, such as Microsoft Office Suite applications Word, Excel and Outlook
• Excellent organizational and time management skills.

Minimum Qualifications:

• Education: No minimum education requirements.
• Experience: 1 year of customer service experience.
• Or: In place of the above requirements, the incumbent may possess any combination of relevant education and experience which would demonstrate the individual's knowledge, skill, and ability to proficiently perform the essential duties and responsibilities listed above.

Licenses and Other Requirements:

• Must be at least 18 years of age.
• Must have or be able to obtain First Aid/CPR certificate within 90 days of hire.
• May be required to possess a Washington State driver's license and submit a driving abstract, depending on area of assignment
• Must be able to lift and carry 50 pounds and use stairs.

• Experience working special events
• Interest or experience working in community recreation
• Experience operating complex audio/visual equipment
• Ability to list and carry 60 pounds.

Physical Demands and Working Environment: Work may be performed in a variety of indoor and outdoor settings, including City facilities such as community centers, City parks, Lake Washington School District facilities and off-site locations. Work settings may involve high levels of noise, many people, adverse weather conditions, uneven terrain, standing for extended periods of time, and interruptions. Desk assignments are done at a computer terminal.

Manager Client Programs & Events

New York City (Hybrid – 3 days in office, flexibility required for events)

We are seeking an experienced Manager, Client Programs & Events to lead the planning and execution of high-impact in-person and virtual client events.

This role will oversee a wide range of programs including CLE seminars, webinars, client dinners, receptions, and strategic marketing initiatives that support business development and client engagement.

This is a highly visible role working closely with senior stakeholders, practice groups, and a global events team to deliver exceptional client experiences.

Key Responsibilities:

• Lead end-to-end planning and execution of client programs and events, including large-scale and CLE programming.
• Partner with business development teams, practice groups, and senior leadership to align events with strategic goals.
• Manage event logistics including venues, vendors, contracts, budgets, and on-site execution.
• Develop innovative event concepts and agendas aligned with business priorities.
• Provide strategic guidance to stakeholders throughout the event lifecycle.
• Conduct post-event analysis, ROI tracking, and reporting.
• Ensure compliance with MCLE accreditation standards.
• Mentor and support junior team members.
• Monitor industry trends and emerging event technologies.

Qualifications:

• Bachelor’s degree required.
• Minimum of 7 years of experience in a Large Law firm environment.
• Law firm experience required.
• Strong project management, organizational, and communication skills.
• Experience managing complex, high-profile events.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with CRM/databases (InterAction is a plus).
• Flexibility to travel and adjust hours based on business needs.

This is an exciting opportunity for a strategic, hands-on events leader who enjoys working in a collaborative, high-performance environment and delivering best-in-class client experiences.