Docusign Jobs in Usa

For over 40 years, Pete Moffat Construction has earned a reputation for building beautifully designed, enduring custom homes rooted in craftsmanship, integrity, and lasting relationships. Our success stems from the trust we’ve cultivated with clients, trade partners, and our dedicated team. With deep expertise in building science and a passion for quality, we build thoughtfully detailed custom residences designed to stand the test of time.

We foster a collaborative and supportive environment where our team members are encouraged to grow professionally while contributing to projects that reflect the highest standards of residential construction. If you’re passionate about detail-driven, high-quality work and want to make a meaningful impact on every project, we’d love to hear from you.

About the Role

We are currently seeking an experienced Project Engineer to work closely with the Project Manager and Site Superintendent in overseeing and managing the construction of unique, high-end residential projects from pre-construction through completion. In this role, you will help ensure smooth project operations by overseeing project documentation and information distribution while actively supporting the project team to ensure quality and timely execution from design through closeout.

This role is ideal for a self-driven and collaborative individual who excels in communication, has strong attention to detail, and is highly organized with excellent multitasking skills. Success in this role requires the ability to address challenges as they arise while maintaining a proactive, solution-oriented mindset and balancing competing priorities across multiple jobs.

Key Responsibilities

• Support the development of and manage the organization and distribution of project documentation, including change orders, RFIs, submittals, and related construction documents
• Assist in developing scopes of work for subcontractors and issue subcontracts
• Manage subcontractor documentation and compliance requirements
• Produce, organize, maintain, and distribute project and photo documentation
• Assist with tracking project costs and supporting the preparation and management of change orders
• Organize the acquisition and management of materials inventory. Assist in ordering materials and equipment. Ensure that orders are placed on time and are delivered to the site according to the project schedule
• Support with developing the project schedule
• Support with preparing financial reports
• Compile and distribute OAC meeting notes, run OAC meetings when needed
• Coordinate and organize the compilation of project closeout manuals, warranties, and lien releases
• Participate in on-site quality control inspections to help prevent mistakes and omissions
• Perform additional tasks as directed

Qualifications & Skills

• Degree in Construction Management, Civil Engineering, or Architecture, or equivalent industry experience
• 3-4 years of construction or related project engineering roles, preferably in high-end residential construction
• Good understanding of construction processes and materials, with an interest in learning more
• Ability to read and interpret all construction drawings, including shop drawings for cabinets, steel, doors, and windows
• Outstanding organizational, prioritization, and multitasking skills with close attention to detail
• Ability to work as an individual contributor and as part of a larger project team
• Flexibility to adjust and realign when project priorities change
• Excellent oral/written communication and analytical skills
• Experience with construction management software.(Autodesk Build, Procore, CoConstruct, etc.)
• Proficiency in Google Business Suite, Excel, Word, DocuSign, Dropbox, Bluebeam, Plan Grid, MS Project

Why Join Us

• Work on custom, architecturally significant residential projects
• Be part of a team that values craftsmanship, creativity, and continuous learning
• Grow your career with a company that is committed to building not just homes—but lasting relationships

Compensation & Benefits

• Competitive compensation package
• Employee Stock Ownership Plan (ESOP)
• Health insurance and dental reimbursement plan
• Paid time off and additional holidays
• 401(k) retirement plan
• Discretionary Bonus

Location

Our office is based in Palo Alto, California. This position requires regular travel between our office and job sites throughout the Peninsula and San Francisco.

To apply, please submit your resume detailing your employment history, education, certifications, and any relevant training.

Local candidates only.

This position is not eligible for immigration sponsorship.

PMC is not working with third-party recruiters or staffing agencies for this role. Please do not contact PMC employees regarding this position. Unsolicited outreach or resumes will not be considered, and no fees will be paid.

Pete Moffat Construction is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, medical condition, genetic information, disability, military or veteran status, or any other characteristic protected by applicable law.

Please note: Pete Moffat Construction uses E-Verify to confirm the employment eligibility of all employees we hire. E-Verify is an internet-based system that compares information from your Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) to confirm that you are authorized to work in the United States.

Job Summary

The position of Legal and Compliance Coordinator provides high level support to the Legal Department as well as internal clients and external constituencies regarding contracts and other administrative tasks. The responsibilities of this role include prepping, formatting, editing and maintaining contract documents including non-disclosure agreements, master services agreements, master facilities agreements, facility specific agreements, amendments, subcontracts, and the like. This role also performs routine administrative duties as required by the General Counsel. The position provides high level support to the Compliance Department in connection with subcontractor compliance requirements.

Essential Duties & Responsibilities

• Manages the Legal Department’s internal contract review process and other administrative functions as requested by the General Counsel, including but not limited to working on resolving customer and subcontractor payment disputes. Perform any other tasks assigned by the General Counsel. Works with AI-Powered Contract Review Tool and Docusign platform
• Coordinates and communicates with subcontractors to acquire compliance documentation prior to expiration. Reviews and analyzes compliance monitoring reports and other related source documents such as subcontractor agreement, insurance documentation, employee level verification, background investigations, and W-9s. Reviews documentation for accuracy and completeness and other functions as required by the Director of Compliance

Qualifications

• HS Diploma is required. Certificate in Paralegal Studies and/or Certificate in General Insurance preferred
• Experience working in a legal department or compliance department is required.
• Proficiency in Microsoft Office Suite, especially Word and Excel is required.
• Experience working with AI-Powered Contract Review Tool and Corrigo are a plus but not required

Physical Demands

• The duties of this job consist of extensive office work requiring prolonged sitting at a desk, using phone, and computer.

Work Environment

• Standard office environment with minimal noise. When working from home, confidentiality must be maintained. Third parties are not permitted in the room when communicating on legal matters

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Role Summary:

We are searching for a talented, motivated and highly detailed Commercial Village Catering Supervisor to join our team to help in the planning & execution of amazing experiences for the FIFA World Cup 26™ Premium Hospitality Programs.

As our Commercial Village Catering Supervisor, you oversee day-to-day operations across the commercial village. You ensure consistent service standards, and supports effective communication between clients, catering staff, and venue leadership. The role is responsible for managing lounge readiness, monitoring product usage, and maintaining accurate daily KPI tracking in alignment with tournament and venue standards. You will support the Venue Operations & Catering teams in the day-to-day operation by performing certain tasks, whereby your role will include key responsibilities such as:

Key Responsibilities:

• Complete and maintain daily KPI tracking worksheets, documenting product usage, service metrics, and operational notes specific to an outdoor, offsite environment.
• Serve as the primary on-site contact for lounge clients, responding quickly to service needs, troubleshooting issues, and escalating concerns when required.
• Mitigate day-of operational challenges—such as weather impacts, equipment needs, or product movement—by coordinating with offsite catering teams, runners, and logistical support.
• Provide clear and timely updates, operational challenges, and recommendations to the Venue Catering Manager throughout the tournament.
• Ensure the lounge is properly set, stocked, and guest-ready each day, maintaining high standards of presentation, cleanliness, and functionality despite variable conditions.
• Uphold all venue, tournament, and safety protocols, including outdoor service standards and compliance requirements for offsite catering operations.

Experience/Qualifications Needed:

• 3–5 years of experience in the catering or hospitality industry, with a focus on offsite/pop up catering and multi-unit operations.
• Bachelor’s degree in Restaurant Management, Hospitality Management, Food Service, or a related field; or an equivalent combination of education, training, and hands-on experience.
• Must be comfortable working outside for extended amounts of time.
• Proficient in Microsoft Office Suite, Adobe Acrobat, Zoom, DocuSign, and Smartsheet, with the ability to manage administrative and operational workflows efficiently.
• Exceptional organizational and process management skills, with a proven ability to follow structured procedures and maintain operational consistency.
• Maintains composure under pressure, consistently delivering high performance and sound decision-making in fast-paced, deadline-driven environments.
• Strong interpersonal, communication, and negotiation skills, with experience resolving conflicts and collaborating across diverse teams.
• Highly reliable with excellent time management, a strong work ethic, and a proactive, motivated approach to responsibilities.
• Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary
• Occasionally lift and/or move up to 20 lbs. with or without reasonable accommodation (modify based on country form of measurement)
• The ability to remain in a standing position for extended periods, except where sitting is permitted by law or reasonable accommodation is required.
• Conversational English as a minimum
• Legally able to work with no sponsorship assistance in the United States
• Ability to pass Accreditation process.

*This role will be paid as a weekly rate, based on 40 hours per week.*

Our Fintech client is hiring for a highly-organized, service-oriented, and proactive Workplace Experience Coordinator to serve as the operational and cultural anchor across our physical office locations, with primary responsibility for the Dallas HQ.

This role owns the day-to-day workplace experience, ensuring offices operate seamlessly, reflect our client's culture of excellence, and create meaningful experiences for employees, candidates, clients, and visitors. Positioned at the intersection of People Operations, Talent Acquisition, Executive Leadership, Sales & Marketing, and IT, this role blends operational rigor with cultural execution.

The ideal candidate thrives in a fast-paced, high-accountability environment, anticipates needs before they arise, executes with precision, and takes full ownership of both routine operations and special initiatives.

WHAT YOU'LL BE DOING

Office & Facilities Operations — Primary Ownership, Dallas HQ

• Lead day-to-day office management, ensuring all foundational aspects of the workplace are proactively maintained at a high standard
• Serve as primary point of contact — warmly welcoming visitors, candidates, employees, vendors, partners, and executives
• Ensure cleanliness, organization, and overall presentation of the office at all times; identify and resolve issues before escalation
• Proactively order, stock, and maintain office supplies, kitchen inventory, perks, and workspace needs
• Identify opportunities for workplace improvements and propose cost-effective solutions
• Manage seating charts, floor plans, parking assignments, and workspace logistics with real-time accuracy
• Partner with IT to coordinate building access, credentials, and desk setups for new hires, guests, and vendors
• Own relationships with building management and core vendors, holding partners accountable to service standards
• Manage office supply and perks budget — tracking spend and identifying cost-saving opportunities
• Act as POC for deliveries, mail, and vendor coordination
• Coordinate in-office catering for key client, executive, and company meetings
• Proactively research and evaluate new vendors or services to elevate the workplace experience

Global Office Alignment

• Partner with local POCs in Houston, New York, and Kuala Lumpur to ensure a consistent workplace experience with thoughtful local nuance
• Share standards, processes, and best practices to maintain brand consistency and operational alignment
• Provide guidance and coordination support for global workplace initiatives

Culture & Engagement Execution

• Create and maintain birthday displays and recognition boards
• Manage standardized workflows for Life Events and personal milestones across all offices
• Plan and execute thoughtful celebrations (birthdays, parenthood gifts, work anniversaries, milestone events)
• Lead monthly onsite events aligned with company initiatives
• Partner with the Culture Committee and People Team to plan and execute quarterly and all-company events
• Support offsites and cross-office events with logistical precision
• Own swag sourcing, gifting, and first-week logistics for internal events, candidates, and employees
• Help track and manage culture and engagement budgets, flagging variances as needed

Administrative & Executive Support

• Elevate the onsite interview experience in partnership with Talent Acquisition — candidate materials, room setup, hospitality, and executive readiness
• Coordinate travel, hotel bookings, and logistics for candidate visits and employee travel
• Serve as POC for in-office and cross-office visits
• Support executive team travel logistics with discretion and attention to detail
• Manage DocuSign workflows — routing, completion, and archiving of documents
• Support Sales and Marketing with vendor relationships, conference shipments, ordering, tracking, and event logistics
• Assist with ad-hoc conferences and sponsorship events as liaison between Sales and Marketing

WHAT YOU'LL BRING

• 3–6+ years of experience in office management, workplace experience, executive support, hospitality, or People Operations
• Experience in a fast-paced, high-growth, or professional services environment preferred
• Proven ability managing vendors, budgets, and cross-functional coordination
• Bachelor's degree preferred; relevant experience accepted in lieu
• Proactive ownership — anticipates needs, identifies gaps, and acts without waiting for direction
• Strong execution and follow-through — delivers quality work, meets deadlines, closes loops fully
• Exceptional attention to detail across logistics, budgets, vendor coordination, and documentation
• Clear, timely, and professional communication at all organizational levels
• Discretion and maturity when handling sensitive information
• Ability to balance recurring responsibilities with shifting priorities in a fast-paced environment

Necessary Skills

• Strong Personality – Excellent Communication Skills and a Proactive Upbeat Mindset
• Previous Office Admin, Office Coordinator, Office Manager Experience
• Prior Experience Leading Company Internal Communications to Office and Organization

Preferred Skills

• Prior Experience Working with Docusign
• Prior Experience in Hospitality, Travel Bookings, Meeting Planning for Executive
• Experience in Event Planning

Job Overview

Day-to-day duties:

• Lead Day to Day Office Management
• Be the Main Welcoming POC for the Dallas HQ
• Ensure Office is consistent, stocked, proactively assist with items that come up
• POC for all Deliverys and Office Orders
• Coordinate Daily In-Office Lunch Catering
• Member of Culture Team – Maintain event, awards, Birthday, milestone, boards
• Report to Chief People Officer – Work on Projects with her
• Manage DocuSign Workflows

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Bishop Gold Group is one of the fastest growing Gold & Precious Metals Dealers in the country, seeking motivated sales professionals to join our team in our Westwood office. As an Account Executive, you will play a crucial role in educating our customers and ensuring the smooth operation of the sales process. Candidates must be comfortable making a high volume of phone calls and working on a primarily commission-based compensation plan (uncapped commission, hourly pay).

We are currently open to candidates with or without Precious Metals sales experience!

*This is an on-site role and required to work in our office Monday-Friday. Our office is located in Westwood, CA (90024)*

Responsibilities:

• Handle a high-volume of daily inbound/outbound calls to our opt-in leads
• Stay up-to-date with market trends, financial, and political news/events
• Build and maintain relationships with customers and colleagues to ensure transactions are handled with a high level of customer service
• Customer account management/organization/tracking
• Partner with in-house processing team to ensure requests are handled in a timely manner
• Data entry using Salesforce & Microsoft Word/Excel

Qualifications:

• Experience working in an Inside Sales environment (Preferred, not required)
• Comfortable making a high volume of phone calls on a daily basis
• Excellent computer skills; basic knowledge of Salesforce, Microsoft Word, DocuSign, Adobe PDF and Excel
• Professional and confident phone presence while interacting with customers
• Professional demeanor while working with colleagues in an office environment
• Hunger for success and unmatched work ethic
• Motivated and sales-driven personality
• Personable, service-oriented, and respectful at all times

We Offer:

• Medical/Dental/Vision benefits, company matched 401k
• Lucrative commission package
• Comprehensive training for career growth

Physical Demands:

• Must be able to remain in a stationary position at least 75% of the time
• Constantly operates a telephone, computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• Must be able to effectively communicate with co-workers, customers and other third-parties

Hours of operation are Monday through Friday, 7:00 am - 4:00pm PST.

Equal Opportunity Employer

How to Apply: If you're an ambitious, eager sales professional seeking an opportunity for growth, send your resume today. We are excited to explore the potential of having you on our team as we continue to grow!

Company Description

Bibliotheca has been partnering with libraries around the globe for over 50 years, transforming how libraries meet the ever-evolving needs of their communities. With a vision of reinventing the future of libraries, Bibliotheca leverages integrated technology to create seamless, intuitive, and inclusive library experiences for both patrons and staff. Serving over 30,000 libraries worldwide, the company combines global insights with localized support to ensure libraries are prepared for the demands of modern service. Bibliotheca is driven by a commitment to inspiring and delighting diverse library users wherever they are.

Role Description

Administer contracts from initiation through completion, ensuring compliance with company policies and procedures. Review and coordinate contract terms with internal teams and vendors, manage amendments, and maintain accurate electronic records using DocuSign or similar tools. Track contract status, performance, and compliance through reporting and documentation management. 

This role requires a detail-oriented, self-motivated professional who can communicate effectively across teams and understand company objectives to minimize risk. Working under general guidance, the Contracts Administrator supports contract compliance, maintains required customer documentation and certifications, and reviews purchase orders as needed while collaborating with sales, marketing, product management, customer service, and finance. 

Qualifications

• Manage the contract life cycle, ensuring timely approvals, accurate records, and monitoring expirations and renewals.
• Review RFP's, contracts, and purchase orders to ensure terms, conditions, and requirements are understood and addressed.
• Draft sales agreements using company templates and coordinate response to customer contract terms with internal teams.
• Maintain accurate and up-to-date contract documentation, including certifications insurance requests, and vendor forms.
• Communicate with customers and internal stakeholders via phone, email, meetings, and conference calls, resolving issues, and supporting problem solving.
• Research certifications, applicable state contracts, and develop working knowledge of company products and the library market.
• Bachelor’s degree in business administration, Finance, Law, or a related field
• Ability to work both independently and collaboratively in a hybrid work setting
• Attention to detail and strong organizational abilities
• Familiarity with library systems or related industries is an asset

Overview:

Our client, a Global Fortune 50 organization and one of world’s largest distributors of Healthcare systems, Medical supplies & Pharmaceutical products, seeks an accomplished SOW Specialist.

*** Candidate must be authorized to work in USA without requiring sponsorship ***

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*** Location: Alpharetta, GA & Las Colinas, TX

*** Duration: 12+ months contract w/ possibility of extension

Schedule:

• Schedule: Monday–Friday, 8:00 AM–5:00 PM EST (flexibility available)
• Work Arrangement: Hybrid
• Onsite Requirement: 1–2 days per month onsite

Perks:

• Genuinely awesome team environment
• Monthly in-office networking with lunch and activities
• Opportunity to work with new AI and automation tools

Job Description

The SOW (Statement of Work) Specialist is responsible for the end-to-end management of SOWs and SOW revisions, ensuring timely, accurate, and compliant execution throughout the full contract lifecycle. This role supports Client’s’s Procurement Operations by reviewing, redlining, validating, and initiating approval workflows for SOW contracts, while also coordinating legal reviews as needed.

The SOW Specialist serves as a primary point of contact for stakeholders, suppliers, and internal partners, partnering closely with Sourcing & Procurement (S&P), Legal, Risk, Privacy, and OSW Operations teams to ensure smooth processing and a positive stakeholder experience. Success in this role requires proactive communication, strong collaboration, sound judgment, and a high level of accountability.

Minimum Requirements

• Bachelor’s degree or equivalent experience

Required Skills & Experience

• Proven ability to collaborate in a team environment and build strong cross-functional partnerships
• Experience using the SOW module of Fieldglass or similar VMS tools
• Experience with ServiceNow or similar case management tools
• Strong verbal and written communication skills
• Strong organizational skills with keen attention to detail
• Critical thinking and problem-solving abilities
• Excellent customer service skills
• Ability to manage multiple priorities and meet established timelines

Additional Knowledge & Skills

• 2–4 years of contract management experience
• Ability to influence and motivate others through partnership and professionalism
• Enterprise-first mindset
• Ability to use data and insights to support decision-making and continuous improvement

Responsibilities:

• Own the full lifecycle of SOWs and SOW revisions, ensuring clear, timely, and proactive communication throughout
• Review, redline, and analyze SOW terms and conditions to ensure alignment with procurement standards, rate cards, and company policies
• Initiate and manage approval workflows in Fieldglass, driving timely progression and issue resolution
• Facilitate and coordinate legal reviews when required, ensuring compliance with legal, risk, and privacy requirements
• Partner closely with Sourcing & Procurement teams, shared services partners, and suppliers to deliver consistent, high-quality outcomes
• Serve as the primary point of contact for suppliers and business stakeholders, setting expectations and providing regular status updates
• Route approved, executable SOWs and SOW revisions for signature through DocuSign
• Identify risks, issues, and gaps early, and collaborate with internal teams to resolve them efficiently
• Deliver an outstanding stakeholder experience by taking ownership of issues and ensuring professional resolution
• Support education and adherence to Sourcing & Procurement policies and OSW standards
• Identify opportunities for process improvement and contribute to best practices across OSW SOW operations
• Maintain accountability for the accuracy, quality, and timeliness of all assigned contract activities

Ways of Working

• Operate as an engaged and dependable member of the OSW Operations team
• Communicate proactively, clearly, and professionally with internal partners, suppliers, and stakeholders
• Demonstrate strong ownership and follow-through on commitments
• Collaborate effectively across functions and organizational levels, including senior business leaders
• Embrace feedback and contribute to continuous improvement efforts
• Maintain transparency and consistency in execution and decision-making

Key Relationships

• Sourcing & Procurement teams, including Category Managers, Support Teams, and Contract Specialists
• OSW Operations team members
• Suppliers
• Client’s Business Owners, often senior leaders
• Shared Services partners, including Legal, Risk, and Privacy

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I'd love to talk to you if you think this position is right up your alley, and assure prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you.

Sam Banga

Lead Recruiter

Company Overview:

Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally: as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward.

Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.

Job Title: Procurement Analyst

Location: New Albany, OH 43054

Duration: 12+ Months

Pay Rate: $40/Hr on W2

Schedule: Mon-Fri 8am-5pm

Job Summary:

Supports Procurement Consultants, Procurement Specialists, and Category Managers in the execution of contracting initiatives.

Supports analytical work including but not limited to risk considerations, pricing, total cost of ownership, demand planning, and reporting.

Seeking a qualified contract analyst with experience in material and equipment purchasing.

This position will support procurement and the transmission line business unit in the full contract lifecycle.

Essential Job Functions & Tasks:

Draft, review and negotiate moderately complex contracts and related documents (master services agreements, purchase orders, SOWs, NDAs, and other agreements).

Administer the full contract lifecycle, intake, approvals, signature/execution (DocuSign), performance monitoring, amendments, renewals, and closeout.

Ensure contractual arrangements mitigate commercial and legal risks while working with stakeholders (e.g. legal, risk, insurance credit risk).

Support the category manager in defining appropriate payment terms and schedules, milestones, freight terms, and act as the liaison between the business unit partners and the supplier.

Establishes effective relationships with business partners and suppliers to support category strategies aligned to corporate objectives.

Coordinates with key suppliers and business partners on the delivery of high-value manufactured equipment and materials, including price escalation and cost containment provisions.

Basic Qualifications:

Education:

Bachelor's Degree in business, accounting, finance, supply chain, or other related field; OR 4 years of relevant work experience.

Experience:

In addition to any experience required above, 3 years of relevant customer service and/or procurement experience required.

Additional Requirements:

Excellent analytical, problem-solving, and time management skills desired.

Familiarity with Maximo and Docu Sign preferred.

Excellent communication skills (written and verbal) desired with an ability to communicate with business partners, stakeholders, and suppliers.

LHH is seeking a Real Estate Administrative Assistant for a fantastic real estate company in Norcross, GA. I provide comprehensive administrative and operational support to multiple brokers, ensuring seamless day-to-day operations and exceptional client service within a fast-paced commercial real estate environment. This role requires a detail-oriented, proactive professional who thrives in a collaborative environment and is committed to supporting brokerage success through organization, accuracy, and efficiency.

Key Responsibilities:

• Provide full administrative support to several brokers, including document preparation, correspondence, contract processing, scheduling, and phone support
• Prepare and distribute regular client reports and broker updates
• Maintain and manage both physical and digital contract files, ensuring accuracy and compliance with all documentation
• Process commission vouchers and develop detailed property comparison charts
• Generate property and tenant reports using industry data platforms such as CoStar and other subscription-based services
• Support special projects, including marketing mailings, proposals, presentations, and client deliverables
• Assist with DocuSign transactions and other real estate documentation workflows
• Provide cross-functional office support, including reception and mailroom responsibilities as needed

Qualifications & Skills:

• Strong organizational and interpersonal skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), with strong expertise in Word and Excel
• Exceptional proofreading and attention to detail
• Substantial experience in commercial real estate operations and contract administration
• Familiarity with real estate data platforms such as CoStar, LandVision, Reonomy, and Rethink+ CRM
• Skilled in conducting online research and utilizing web-based resources
• Marketing experience and familiarity with AI tools is a plus
• Highly adaptable with a willingness to learn new software and take on additional responsibilities

Job Type

• In-Office
• Full Time
• Direct Hire

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

About the Company: The Bell Company is a large EMPLOYEE-OWNED Mechanical Contractor that takes on some of the most complex projects in our East Coast Market. This is your chance to become a part of this dynamic team and work towards the mutual success of the project, the company, your co-workers and yourself.

About the Role: Administrative Assistant reporting to the Regional VP. Office is located in Glen Allen, VA

Responsibilities:

• Past office manager or administrative assistant role with minimum 10 years experience working in this role for a construction or A&E company
• Payroll processing - entering time and labor coding from various jobsites into an enterprise resource planning (ERP) software based system, for +100 craft personnel that have been uploaded from jobsites
• Proven experience in handling company confidential information
• Good to great verbal and written communication skills
• Intermediate to expert level capabilities in the following softwares: MS office suite, Outlook, DocuSign, Adobe business Pro, BlueBeam software, use of accounting ERP software systems, and for the ideal candidate will proven capabilities in web portals such as Procore, Building Connected, SmartBidnet, and Autodesk

Required Skills:

• Payroll processing experience
• Experience in handling confidential information
• Strong verbal and written communication skills
• Intermediate to expert level in specified software

Preferred Skills:

• Bilingual Spanish and English

Compensation package:

• Being part of an EMPLOYEE-OWNED COMPANY with the company contributing stock in the anticipated value of 3% to 6% of your gross (ESOP program) as well as an annual bonus program for all employees. Both programs are subject to vesting and/or company performance.
• Ongoing professional training and development
• Opportunities for advancement
• Discretionary annual bonus program based on Company performance
• Employer paid $50,000 life insurance
• Elective medical with 75% employer contribution, dental and supplemental benefits are available immediately
• 401 (k) program with 3% employer grant
• Paid vacation
• Paid holidays