Bbsi Payroll Jobs in Usa

Company Overview

Daybright Financial is one of the nation’s largest independent, privately held firms specializing in employee benefits, retirement plans, and all their associated compliance needs. Since 2008, we have grown by acquiring over 60 local and national firms that have been trusted members of their communities for decades. We hold the coveted “Best Places to Work - USA” certification and serve more than18,000 employer groups and 3.6 million plan participants nationally in the K-12, Corporate and Government markets.

For more information about Daybright Financial, please visit our website: are currently seeking a full-time Remittance Specialist to join our Public Sector Solutions Segment located in Rochester, NY within our OMNI & TSACG Compliance Services team.

On-site training is required for the first 6 months. Successful completion of training may result on hybrid work opportunities. We offer competitive pay, generous PTO, expansive benefits and much more!

Join a people-centered team who are focused on helping the public, non-profit and private sectors take care of both the health and financial wellness of their #1 resource – their people, enabling communities to be served and organizations to grow.

Job Description

Remittance Specialists are responsible for processing payroll files with participant contributions, handling incoming and outgoing communication via phone and email, solving client issues, and assisting other team members.

The ideal candidate will be reliable, professional, detailed, and have strong commitment to working as a team.

Responsibilities

• Prepare Excel payroll files from clients for disbursement of funds to service providers.
• Communicate regularly with payroll staff via phone and email to ensure accurate data is exchanged and any errors corrected. Specialists must provide timely response with clients, and quick problem solving.
• Work in partnership with banking specialists to support assigned clients.
• Process payroll files through database
• Review reports for inaccuracy and contact clients for clarification as needed.
• Send, track, and follow-up on correspondences from clients and participants.
• Resolve complex issues that require research and investigation.
• Input data into system platforms and keep records updated.
• Communicate effectively at various levels within the company and clients alike.
• Regularly attend department and company meetings and training sessions.
• Receive and process files in preparation for distribution of funds (Elective and Non-elective Funds).
• Research and correct exceptions/differences identified through validation process.
• Process checks (two check-runs per week)
• Communicate via email and phone with clients to ensure appropriate notification and completion of files processed.
• File and other administrative duties as needed.

Job Qualifications

• Must have good communication skills and attention to detail.
• Proficiency in Microsoft Outlook, Excel, Word and QuickBooks are required.
• Working knowledge of file directory structure to be able to move, copy, and paste files.
• Excellent communication and organizational skills.
• Ability to work well under pressure and meet deadlines in a fast-paced environment.
• Strong sense of urgency.

Education And Experience

• Associate or bachelor’s degree, preferred.
• Minimum of 2 years’ work experience in the financial, pension, and/or retirement industry.
• Benefits administration experience a plus.
• Ability to read, write and communicate 403(b)/457(b) IRS guidelines, policies, and procedures to participants.

ADDITIONAL COMPETENCIES

Mathematical Skills

• Ability to understand and calculate mathematical concepts of addition, subtraction, multiplication, and division – especially confirming payroll deductions for the participant.
• Ability to audit and cross reference data.

Physical Demands

• Ability to sit for extended periods, talk, listen, walk, grasp, type, and perform data entry.
• Reasonable accommodations may be made to enable individuals with disabilities to perform
• essential functions.

Work Environment

• Office setting.
• Work hours are 7:30 a.m. – 4:00 p.m., Monday through Friday.
• Must have the ability to work independently under minimal supervision in a fast-paced, demanding environment.

Director of Human Resources & Operations - Westchester County - $130-165k+B

A privately held, owner-led operating company is seeking a Director of Human Resources & Operations to oversee core corporate functions, including Human Resources, Benefits Administration, Payroll, and cross-functional operational execution. This is a senior leadership role designed for a hands-on operator who can assess existing processes, implement structure, and drive consistent follow-through across both corporate and field-based teams.

Reporting directly to ownership, this individual will serve as a trusted operational partner, helping strengthen internal systems, improve efficiency, and ensure accountability across the organization.

Core Responsibilities:

HR, Benefits & Payroll

• Oversee day-to-day HR operations, including employee relations, benefits administration, and compliance.
• Manage and execute weekly payroll through ADP, ensuring accuracy, timeliness, and adherence to applicable labor laws.
• Serve as the primary liaison with payroll and benefits vendors, setting clear expectations and ensuring responsiveness and service quality.

Operational Oversight

• Evaluate existing corporate and field operations to identify inefficiencies, process gaps, and execution breakdowns.
• Design, implement, and enforce practical workflows and operating procedures to improve productivity and accountability.
• Ensure operational initiatives are properly tracked, executed, and sustained over time.

Personnel & Resource Management

• Partner closely with staff and management to address workforce planning and operational challenges.
• Maintain a visible leadership presence across the organization to reinforce expectations and standards.

Recruitment & Interviewing

• Lead and support the screening and interviewing process for operational and technical roles.
• Ensure candidates meet defined experience, reliability, and performance criteria prior to hire.

Vendor Management

• Manage external service providers related to payroll, benefits, and HR administration.
• Hold vendors accountable to timelines, service levels, and organizational priorities.

Strategic & Leadership Expectations:

• Operate proactively, identifying opportunities to strengthen operations rather than reacting to issues as they arise.
• Present thoughtful recommendations and solutions to ownership with confidence and clarity.
• Take full ownership of initiatives from planning through execution, without the need for close oversight.
• Demonstrate strong professional presence and communication skills to effectively influence staff and external partners.
• Prioritize competing initiatives and clearly communicate expectations across the organization.

Qualifications & Requirements:

• Proven experience balancing hands-on HR execution with high-level operational leadership.
• SHRM certification (or equivalent demonstrated expertise) strongly preferred.
• Deep working knowledge of labor laws, HR compliance, and employment regulations, with the ability to guide leadership on people-related decisions.
• Ability to be on-site five days per week in Westchester County, during standard business hours.

Base Salary: $130-165k plus bonus and benefits

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

Please send your resume for immediate consideration to:

If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

Advice Personnel

*Celebrating over 40 years as New York’s trusted boutique executive recruiting & staffing firm

Technica seeking a Senior HR Manager to serve as the senior onsite People leader for our Rancho Cucamonga operations. This role leads the local HR/Payroll function and partners closely with Operations and Executive leadership to strengthen workforce stability, improve manager effectiveness, and ensure consistent, compliant execution across employee relations, performance management, recruiting, training, and employee programs.

The position supports a workforce that includes equipment sales, field engineering, field service, warehouse, logistics, and operations employees. In addition to the California site, this role provides HR support across multiple U.S. states, including remote and field-based team members, requiring strong judgment, a practical understanding of multi-state employment compliance, and the ability to deliver a consistent employee experience across locations. Operations in San Jose also.

This role also interfaces with Technica’s global parent organization, supporting cross-border reporting, documentation and communication needs. Success in this position requires strong documentation skills, comfort with HR/Payroll metrics and compliance reporting, and the ability to translate people data and operational issues into clear, executive-ready insights.

Key Responsibilities

HR Site Leadership & Business Partnership

• Serve as the primary HR leader for both warehouse sites supporting both hourly and salaried employees
• Partner with site leadership to improve workforce effectiveness, accountability, engagement and retention
• Coach supervisors and managers on performance management, corrective action, attendance practices and consistent documentation standards
• Ensure timely execution of HR deliverables aligned to business needs

People Management

• Provide leadership and daily direction for 1 onsite HR/Payroll employee
• Set team goals, ensure high service levels, and drive continuous improvement in HR processes
• Build internal capability through coaching, clear expectations and escalation support

Employee Relations & Compliance (Senior-Level)

• Lead employee relations matters including performance counseling, investigations, workplace conflict resolution, corrective action and separations
• Ensure HR practices comply with all applicable federal and California employment laws and align to company policy
• Partner with leadership on sensitive employee situations while ensuring professionalism, fairness and risk reduction

Workers' Compensation & Leave Administration

• Manage all aspects of Workers' Compensation: incident intake, documentation, coordination with medical providers and claims partners, return-to-work planning, modified duty coordination and claims trend analysis
• Support management of leaves of absence and employee accommodation processes

Benefits Oversight & Employee Support

• Provide onsite HR leadership oversight for employee benefit programs (medical, dental, vision, life/AD&D, disability, 401(k), voluntary benefits)
• Partner with corporate/shared services and benefits vendors on employee questions, enrollment support, benefit education and leave/disability coordination
• Ensure benefit processes are communicated clearly across onsite and remote teams

Recruiting

• Ensure consistent interview practices and selection standards
• Partner with recruiting team to strengthen time-to-fill, quality-of-hire and early retention outcomes

Training & Development Partnership

• Lead and support onboarding quality, compliance training, leadership enablement and job training programs for warehouse roles
• Partner with site leaders to identify training gaps and improve supervisor capability

Multi-State HR Support

• Provide HR partnership for remote employees across multiple U.S. states, including Sales and field-based roles
• Support multi-state compliance including onboarding, policy alignment, employee relations and separation practices
• Multi-State Payroll

Reporting, Analytics & Executive Communication

• Develop clear HR reporting: headcount, turnover, retention risk, time-to-fill, safety/Workers' Comp trends, employee relations themes
• Prepare executive-ready PowerPoint presentations and monthly/quarterly site updates
• Provide structured reporting supporting leadership visibility and global reporting needs

Required Qualifications

• 8+ years progressive HR experience with strong Generalist depth
• 3+ years direct people management experience
• 3+ years multistate payroll experience
• 1–2 years recruiting experience (hands-on or leadership oversight)
• warehouse, industrial, or warehouse environment experience (required)
• Multi-state HR experience supporting employees across more than one U.S. state (required)
• Strong expertise in: employee relations and investigations, performance management, California HR compliance (wage & hour, policies, documentation), Workers' Compensation administration, benefits support and issue resolution
• Expert-level Excel skills (reporting, pivot tables, formulas, trend analysis)
• Expert-level PowerPoint skills (executive presentations, structured communication)
• Ability to work onsite with urgency and professionalism in a warehouse/production environment

Preferred Qualifications

• Experience supporting field service workforces
• Experience partnering with global leadership or parent-company reporting expectations
• HR certification (PHR/SPHR or SHRM-CP/SCP)
• Spanish or Mandarin proficiency a plus
• Netsuite/ADP/SDP a plus

Core Competencies

• Strong judgment and discretion in high-sensitivity situations
• High accountability and hands-on leadership style
• Data-driven decision making and clear documentation
• Analytical
• Strong executive communication and stakeholder management
• Ability to balance employee support with business requirements
• Comfort partnering closely with Operations/Sales leaders in a fast-paced environment

About Us

Pride Health is a minority-owned healthcare staffing firm that connects skilled clinical and non-clinical professionals with leading hospitals and healthcare organizations nationwide. As part of Pride Global, we deliver flexible workforce solutions while supporting quality patient care and career growth for healthcare professionals.

Job Summary

The Administrative Coordinator is responsible for supporting administrative and office operations, including purchasing, payroll, records management, and human resources functions. This role may oversee 1-2 administrative staff and typically reports to a department head, division leader, or higher-level executive.

Key Responsibilities

• Responds to routine inquiries and directs complex requests to appropriate departments.
• Assists in monitoring budgets and grant allocations; prepares necessary documentation for review and approval.
• Initiates and processes human resources and payroll transactions; generates weekly payroll submissions and coordinates with HR/payroll to resolve issues.
• Maintains office supplies and inventory; collaborates with Purchasing to ensure cost-effective procurement and contract renewals.
• Supports planning and logistics for meetings, conferences, seminars, and special events; prepares informational materials and distributes minutes.
• Develops and updates brochures, flyers, and other informational materials.
• Compiles data for reports, assembles statistical information, and ensures accuracy.
• Assists in grant applications, special projects, and survey preparations as needed.
• Provides guidance, training, and supervision to administrative staff; coordinates workloads and ensures performance standards are met.
• Performs additional administrative duties as assigned.

Required Skills & Qualifications

• Minimum 5 years of administrative or business experience; supervisory experience preferred.
• Proficient in Microsoft Office Suite (intermediate level).
• Strong adaptability, decision-making, and problem-solving skills.
• Excellent communication and collaboration abilities.
• Demonstrates quality orientation, initiative, and effective time management.
• Bachelor’s Degree or equivalent combination of education and experience.

Location & Schedule

• Location: New York, NY
• Schedule: Monday–Friday, 7.5 hours/day, 37.5 hours/week
• Contract Duration: 3 months

Benefits

Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision), supplemental insurance (accident, critical illness, hospital indemnity), 401(k) retirement savings, life & disability insurance, employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors.

EEO Statement

Pride Health is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law.

HRIS Systems Analyst (Workday)

This position supports the organization’s HR technology environment with a focus on Workday. The role partners closely with HR, Payroll, and Benefits teams to enhance functionality, support daily operations, and deliver system improvements across a global user base.

What You’ll Do

Serve as the primary functional resource for Workday HR, Payroll, and Benefits modules

Maintain configurations, security, and business processes to ensure accuracy and compliance

Support enhancements and releases from design through deployment

Manage system changes using structured governance and testing practices

Coordinate with external payroll providers and benefit carriers to maintain connectivity and data accuracy

Investigate and resolve data, reporting, and integration discrepancies

Review interfaces and perform reconciliations

Execute system improvement initiatives and small projects

Provide user guidance, training, and documentation

Continuously identify opportunities to improve workflows and system usage

What We’re Looking For

Bachelor’s degree in Human Resources, Information Systems, or related field preferred

3+ years supporting Workday in an HRIS environment

Experience with Workday Payroll and Benefits

Background in configuration, testing, and ongoing HR systems support

Strong communication skills and ability to work with technical and business stakeholders

Ability to work onsite

Our values start with our people, join a team that values you!

Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.

As part of our team, you will experience:

• Success. Our winning team pursues excellence while learning and evolving
• Career growth. We develop industry leading talent because Ross grows when our people grow
• Teamwork. We work together to solve the hard problems and find the right solution
• Our commitment to Diversity, Equality & Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.

Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.

GENERAL PURPOSE:

Responsible for all aspects of the Stores' operations. Leads the entire operation of the Store to ensure that Company standards and best practices are consistently met. Staffs, trains and develops leadership team to deliver the desired sales and profit results, while maintaining a friendly, easy to shop environment. Recruits, trains and develops Associates. Manages the operations of the Stockroom, Front End, and Sales Floor to ensure new merchandise gets to the sales floor in a timely manner, goods are received properly and manages expenses through execution of best practices and productivity.

ESSENTIAL FUNCTIONS:

General Operating Requirements:

• Leads all Company Best Practices and maximizes productivity by minimizing steps and touches while working.

• Analyzes Store reports to evaluate controllable expenses and overall Store performance.

• Addresses any variance to Company standards with appropriate action plan, partnering with the District Manager as needed.

• Ensures proper scheduling of Associates to meet business objectives.

• Accepts special assignments as directed by Leadership.

• Responsible for payroll administration including daily punch edits, Associate scheduling compliance, Sunday payroll transmission, and Payroll reporting as needed.

Organizational Development:

• Recruits, hires, trains and develops Assistant Managers, Area Supervisors and non-exempt Associates.

• Through selection, training and motivation, strives to reduce Store turnover. Utilizes and promotes all retention tools including incentive programs, recognition opportunities, contests and training. Ensures all required training courses are prioritize and completed in a timely manner.

• Responsible for addressing personnel and performance issues including coaching, verbal and written warnings, progressive discipline and termination when needed.

• Ensures compliance with Ross personnel policies and procedures.

• Manages Associate Relations issues, consulting with the District Manager as needed.

• Ensures compliance with all State, Local and Federal regulations.

Expense Control:

• Leads all expenditures to be within budget.

• Controls payroll hours to plan, as the primary controllable expense, as well as adjusting to current business trends.

Maintaining a Safe & Secure Environment:

• Maintains adherence to Company safety policies and ensures the safety of Associates and Customers.

• Ensures all Associates understand and can execute emergency operating procedures.

Customer Service:

• Treats all Customers, Associates, and other leaders with respect.

• Demonstrates courtesy, friendliness, and professionalism at all times. Recognizes Associates using Company recognition programs.

• Executes Customer service programs and Merchandise Presentation programs through Associate training and program supervision.

• Supervises and coaches Retail Associates in providing efficient and friendly service at the registers, Customer Service desk, fitting rooms, sales floor, etc.

Personal and Store Brand:

• Leads all Store Associates in, and models, a professional appearance, in accordance with the Company Dress Code. Reinforces the Company Dress Code at all times.

• Represents and supports the Company brand at all times.

• Manages Store to ensure a clean, neat, easy to shop environment.

• Maintains a high standard of housekeeping with help of contracted maintenance personnel and Ross Associates.

Merchandise Processing and In-Store Marketing

• Ensures recovery, sizing and markdowns are completed to Company standards through teaching, assigning tasks, and following up per Company best practice.

• Ensures merchandise is presented and organized according to Company merchandising guidelines.

• Urgently manages merchandise processing to the sales floor within the expected Company timeframe.

Loss Prevention:

• Responsible for training Associates on Loss Prevention programs to achieve Store shortage goals.

• As a representative of Ross Leadership, demonstrates integrity and honesty in all interactions with Associates and Customers. Safeguards confidential information, cash and credit card information and merchandise.

• Understands and complies with the Loss Prevention Awareness Program and is responsible for Store Loss Prevention which includes maintaining a large Customer service presence on the sales floor, Customer and Associate engagement and heightened Loss Prevention awareness.

• Responsible for leading the annual inventory process including preparation and execution of inventory guidelines.

• Monitors mark-out-of-stock policy to ensure proper administration.

COMPETENCIES:

• Manages Work Processes

• Business Acumen

• Plans, Aligns & Prioritizes

• Builds Talent

• Collaborates

• Leading by Example

• Communicates Effectively

• Ensures Accountability & Execution

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

• Five or more years of Store management experience in a retail environment.

• Must maintain a high level of Customer service.

• Must demonstrate the ability to lead, manage, motivate and communicate positively to Store Associates at all levels.

• Ability to train, coach and develop Associates at all levels.

• Ability to organize and prioritize tasks necessary to accomplish goals, develop a schedule to complete tasks and execute to achieve results.

• Fluency in English.

• Must exercise considerable independent judgement and discretion.

• Ability to work evenings and weekends.

PHYSICAL REQUIREMENTS/ADA:

Ability to use all Store equipment, including PDTs, registers and PC as required.

Ability to spend up to 100% of working time standing, walking, and moving around the Store.

Ability to regularly bend at the waist, squat, kneel, climb, carry, reach, and stoop.

Ability to occasionally push, pull and lift more than 25 lbs.

Ability to use janitorial equipment, rolling racks, ladders and other assigned supplies.

Ability to perform basic mathematical calculations commonly used in retail environments.

Certain assignments may require other qualifications and skills.

SUPERVISORY RESPONSIBILITIES:

Direct supervision of Assistant Store Manager, Area Supervisors and all Retail Associates.

DISCLAIMER

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

Who You Are:

• Experienced HR systems technical leader with a strong background in Workday HCM and related modules (Core HR, Talent, Benefits, Compensation, Payroll, Recruiting, etc.).
• Deep expertise in Workday integrations (Workday Studio, EIB, REST/SOAP APIs, and middleware solutions).
• Skilled at designing, implementing, and optimizing Workday technical architecture and ensuring scalability, security, and compliance.
• Adept at leading technical teams, setting technical direction, and providing mentorship in HR systems engineering and development.
• Strong collaborator with HRIS, other IT teams, and business partners to deliver robust HR technology solutions that align with enterprise strategies.
• Demonstrated ability to translate business needs into technical solutions, ensuring long-term adoption and system performance.

Role Overview:

• Lead the technical strategy and roadmap for HR systems with a focus on Workday integrations, automation, and optimization.
• Oversee the technical design, development, and deployment of Workday solutions, ensuring best practices for system performance, security, and data integrity.
• Serve as the technical authority for Workday integrations with payroll providers, benefits vendors, finance systems, and other enterprise platforms.
• Partner with HR, other IT teams, and business stakeholders to ensure Workday solutions are fully optimized to enhance employee experience, compliance, and efficiency.
• Manage and mentor a team of Workday technical specialists, providing direction on integration frameworks, release management, and technical troubleshooting.

Key Responsibilities:

• Define and enforce technical standards and best practices for Workday system design, integrations, and upgrades.
• Oversee and also provide hands-on development and support of Workday integrations, ensuring high availability, scalability, and security.
• Analyze and optimize the current HR systems landscape, recommending technical enhancements and automation opportunities.
• Own the Workday technical backlog and release cycle, partnering with product managers and HR leaders on prioritization.
• Partner with Workday consultants and vendors, providing technical leadership on implementation, integrations, and upgrades.
• Monitor system performance, adoption, and data integrity, using analytics to drive continuous improvement.
• Provide technical mentorship to team members, ensuring professional growth and alignment with business goals.
• Ensure compliance with HR data privacy, SOX, and security standards across Workday and connected systems.

Requirements:

• Proven technical management experience in HR technology, with 10+ years of Workday expertise.
• Strong knowledge of Workday HCM, Benefits, Payroll, Talent, Recruiting, and Integrations.
• Hands-on experience with Workday Studio, EIB, Core Connectors, APIs, and Web Services.
• Experience leading technical teams and managing Workday integration roadmaps, upgrades, and support models.
• Agile delivery experience; familiarity with Jira, Confluence, and Kanban is a plus.
• Strong problem-solving and data analysis skills with the ability to manage complex technical environments.
• Excellent communication and leadership skills with the ability to influence across HR, IT, Payroll and Finance.

Leadership Competencies:

• Technical strategist who balances long-term system architecture with day-to-day execution.
• Influential leader who drives alignment across technical and business teams.
• Clear communicator and problem solver, ensuring complex technical issues are resolved and translated into business value.
• Mentor and coach who develops high-performing HR technology teams and fosters a culture of innovation.

Summary

Reporting to the CEO, the Chief Financial Officer (CFO) oversees the management and reporting of New Jersey Family Planning League’s (NJFPL or the “League”) financial activities, including but not limited to accounts receivable, accounts payable, payroll, purchasing, insurance and risk management, banking, tax reporting and audit. The CFO works collaboratively with the CEO on financial trend analysis, strategic planning, forecasting, and streamlining business operations. 

Responsibilities and duties

• Manage all accounting functions including but not limited to accounts receivable, accounts payable, payroll, and purchasing.
• Ensure all financial reports are prepared in a timely and accurate manner.
• Oversee accounts payable function including but not limited to compliance with expense reporting, capitalization policy, and purchasing procedures.
• Prepare and present financial statements and related reports including but not limited to balance sheets, income statements, cash-flow reports, central office budgets, and variance analysis.
• Participate in the strategic management of operating costs and prepare financial analysis reports of internal cost control and organizational performance.
• Supervise monthly balancing of books and monthly account reviews; prepares and presents monthly financial statements.
• Review, evaluate and implement accounting systems, policies, and procedures.
• Coordinate annual independent audit and preparation of annual tax documents.
• Direct central office budget preparation, reviews budget proposals, and prepares necessary supporting documentation and justification for proposed budgets.
• Provide management with timely reviews of organization's financial status and progress.
• Ensure compliance with statutory payroll tax reporting.
• Responsible for the programmatic and strategic documents for internal and external audits as well as annual budgets, bank reconciliation, and variance analysis reports.
• Assist with special projects as required.
• Perform other duties as assigned.

Strategic Leadership

• Serve as a trusted advisor to the CEO and Board on financial strategy and organizational sustainability.
• Develop long-range financial plans aligned with the organization’s mission and strategic objectives.
• Support board finance and audit committees with timely, clear financial analysis and reporting.

Financial Management & Operations

• Oversee all accounting functions including general ledger, payroll, accounts payable/receivable, and cash management.
• Develop and manage the annual operating and capital budgets.
• Monitor financial performance and provide variance analysis and recommendations.
• Ensure strong internal controls and financial policies are in place and followed.

Compliance & Risk Management

• Ensure compliance with GAAP, federal and state regulations, IRS requirements, and funder restrictions.
• Oversee annual audit, tax filings (Form 990), and financial reporting requirements.
• Manage organizational risk, insurance coverage, and financial safeguards.

Grants & Funding Support

• Provide financial oversight for grants, contracts, and restricted funds.
• Partner with program and development teams on budgeting, grant proposals, and financial reporting to funders.
• Ensure accurate tracking and reporting of restricted and unrestricted funds.

Team Leadership

• Lead, mentor, and develop the finance team.
• Foster a culture of accountability, transparency, and continuous improvement.
• Collaborate cross-functionally with program, operations, and development teams
• Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
• Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Work Schedule and Time Commitment

• Flexible Schedule – The League maintains a flexible schedule. Employees must work a minimum of seven (7) hours per day with a thirty (30) minute lunch period. Employees must begin the workday between 8:00 a.m. and 9:30 a.m. All employees are expected to be available between 9:30 a.m. and 3:30 p.m. 
• Hybrid Schedule - The League maintains a hybrid work environment. Employees must work in the League office a minimum of 3 days a week and may work in a remote capacity the remaining 2 days per week. Employees may elect to work in the office up to 5 days a week.
• Flexible hours and schedule must be coordinated with your supervisor and are subject to change based on business needs.
• Very limited travel required.
• Attend annual or semi-annual in-person conferences.

Required Education and Experience

• Bachelor’s degree in Accounting, Finance, or related field (MA/MBA preferred).
• 8+ years of progressive financial leadership experience, preferably in a non-profit setting.
• Strong knowledge of non-profit accounting, GAAP, and fund accounting.
• Experience working with boards, audits, and financial reporting.
• Strong working knowledge of forecasting and financial reports.
• Strong working knowledge of data collection, data analysis, evaluation, and scientific method.
• Prior experience with accounting software required. NetSuite experience preferred.
• Ability to work with all levels of management.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. 
• Proven leadership and business acumen skills.
• Demonstrated ability to supervise and motivate subordinates.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Curious mindset and proactive work ethic.
• Willingness to learn and grow with the organization.
• Strong commitment to the ethos of the organization.

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Physical Requirements

• Long periods of sitting.
• Ability to move throughout the office and walk or get to all areas.

EEO statement

NJFPL is an equal opportunity employer. All qualified applications will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age disability, marital status, sexual orientation, gender identity and expression, military status, prior record of arrest or conviction or current employment status. NJFPL is deeply committed to diversity, equity, and inclusion. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. We aim to build a diverse team that represents New Jersey’s citizens and reproductive justice community. We encourage candidates from backgrounds to apply.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. NJPFL employees are expected to be flexible and to take on additional duties as assigned, according to the organization’s needs and the staff member’s skills and abilities. Because we are a non-profit that serves the community, some events or projects may require an occasional night or weekend.