Logistics And Warehousing Jobs in Vienna

Are you ready to accelerate your career with a company redefining the future of robotics, AI, and computer vision? Prime Vision is rapidly expanding across North America, and we’re seeking a driven, strategic Inside Account Representative to help fuel that growth. This is a high‑impact role for a motivated sales professional who thrives in fast-paced, tech-forward environments. You’ll be at the forefront of introducing disruptive automation technologies to major players in e‑commerce, warehousing, logistics, and final‑mile operations. Working closely with senior leadership, you’ll play a key role in shaping our market presence and winning new business across North America.

What you’ll do

• Develop, manage, and grow a high-quality pipeline to consistently exceed assigned sales targets.
• Execute a consultative business development strategy, owning the full lifecycle from lead identification and outreach to customer acquisition—with potential opportunities in account management.
• Conduct strategic warm and cold outreach to prospective companies across North America.
• Manage inbound leads with thoughtful communication cadences that build meaningful, long-term customer relationships.
• Build strong technical expertise in robotics, AI, and advanced vision software to confidently articulate Prime Vision’s differentiators and competitive advantages.
• Collaborate with Corporate Marketing to shape, support, and execute targeted campaigns and growth initiatives.
• Partner closely with the VP of Business Development to align with the North American strategic plan and strengthen the overall pipeline.
• Deliver virtual and in-person solution demonstrations that effectively communicate value and ROI to prospective partners.
• Represent Prime Vision at industry conferences and trade shows, engaging prospective customers, supporting live demos, and strengthening our market presence.

Requirements

• 2–5 years of proven B2B sales success in high-growth environments, preferably within software, robotics, automation, or AI-driven solutions.
• Demonstrated hunter mentality with a strong track record of building and advancing new business opportunities.
• Experience developing partnerships across diverse industry verticals.
• Ability to quickly understand and communicate technology, software, robotics, or other disruptive solutions.
• Skilled in building business cases and tailoring presentations for specific industries or partner needs.
• Willingness to travel for customer meetings, on-site opportunities, and industry events.
• Professional demeanor and self-starter mindset; experience in a start-up or scaling environment is a plus.
• Hybrid role requiring at least three (3) days per week in our Arlington, VA headquarters.

Qualifications

• Autonomous, entrepreneurial, and proactive approach to work.
• Strong working knowledge of CRM systems and commitment to accurate data capture.
• Excellent interpersonal communication and presentation skills.
• Creative, relationship-driven problem solver with a solutions-first mindset.
• Highly organized, detail-oriented, and data-driven.
• Bachelor’s degree required.
• Genuine passion for robotics, AI, and contributing to an innovative, fast-evolving environment.

Benefits

• Competitive base salary
• Performance-based incentive bonus plan
• Commuter allowance
• Comprehensive health, dental, and vision insurance
• 401(k) with company match

Prime Vision is shaping the future of robotics and AI in logistics—and this role is your chance to be part of that journey. If you're ready to contribute to a high-performing team and help drive transformation across North America, we’d love to hear from you.

Convinced this job fits you?

Join us on this exciting journey as we continue to shape the future of robotics and AI in logistics. Elevate your career at Prime Vision and contribute to the growth of a company at the forefront of innovation. Apply today and elevate your career with a company at the forefront of innovation! We would love to receive your resume and motivation letter or -video! Please send your application to HRat

Our Crew Members create a warm and friendly shopping experience in our stores. We answer questions, offer suggestions, and ensure our customers know they are welcomed and cared for. We entertain customers and make grocery shopping an exciting adventure.

Some responsibilities may include:

• Working on teams to accomplish goals
• Operating the cash register in a fun and efficient manner
• Bagging groceries with care
• Stocking shelves
• Creating signage to inform and delight customers
• Helping customers find their favorite products

You'll learn a lot. You're not stuck doing one task here. Each Crew Member contributes to creating a WOW customer experience by participating in all aspects of the job.

If you have experience in art including penmanship, working with chalk, and large signage, that's a plus.

If you have a passion for people and a fervor for food, we'd love to meet you. We can teach you the rest.

Stores have the greatest need for people that can work evenings and weekends.

Trader Joe's is an equal-opportunity employer and is committed to hiring a diverse Crew.

• If staying organized, checking off to-do lists, building systems and managing complex logistics are your ideas of fun…
• If you enjoy helping leaders operate at their highest level while also keeping an office and team running smoothly…
• If you are an intuitive, detail-oriented self-starter who desires to leverage your skills in a high impact role supporting a team on a mission to help transform health care…
• We want to talk to you.

CURA Strategies, a fast-growing, award-winning health care communications and public affairs agency, is seeking a highly organized, proactive Executive Assistant and Office Manager who can support senior leadership while also managing the operational details that keep the office and team running smoothly. The right candidate anticipates needs before they arise, thrives in a fast-paced environment, and enjoys solving logistical challenges that allow others to focus on delivering excellent client service. CURA has been awarded a best place to work in Washington, D.C., with high employee engagement marked by a friendly, collaborative, mission-driven culture, leadership and financial transparency.

POSITION OVERVIEW

This is a full-time role supporting CURA’s CEO and members of the executive team. The Executive Assistant will serve as a key operational partner to leadership—ensuring calendars, communications, travel, expenses, office logistics and events are coordinated efficiently and professionally.

This role requires strong organizational skills, excellent communication and the ability to manage multiple moving parts simultaneously while maintaining a high level of discretion and professionalism. The position is based in the Washington, D.C. area and requires coming into our office in Arlington, VA, 5 days a week, however, not all working hours need to be in office. We can be flexible on actual work hours and are open to accommodating parents who are working around schedules involving school-aged children.

RESPONSIBILITIES

The Executive Assistant will provide high-level administrative support to CURA leadership while also managing key operational logistics for the office and team. Responsibilities include:

• Manage complex executive calendars, coordinating meetings across internal teams, clients, partners and external stakeholders while ensuring priorities are reflected in leadership schedules.
• Email inbox management including monitoring, prioritizing and flagging incoming emails, responding to routine emails when appropriate or drafting responses for executive review; tracking email follow-ups to ensure important conversations and requests do not fall through the cracks; organizing inbox folders and labels to keep communication streamlined.
• Plan and manage executive and team members’ travel, including flights, hotels, itineraries and logistics for conferences, client meetings and advocacy events.
• Support financial and operational processes, including executive and event expense tracking, receipt management, time entry and monitoring project or event budgets.
• Oversee core office operations, including office vendor coordination, office supplies, mail and shipments, and general office organization.
• Plan and execute internal events and retreats, including team meetings, offsites, and cultural events, ensuring seamless logistics and coordination.
• Support conference and external event participation, including registrations, sponsorship logistics, materials coordination and scheduling meetings with partners and prospective clients.

QUALIFICATIONS

• Bachelor’s degree required.
• At least 5 years supporting senior executives or working in an executive assistant, operations or administrative role.
• Exceptional organizational and operational skills, with the ability to manage complex calendars, logistics, documents and competing priorities with precision.
• Outstanding communication skills, both written and verbal, with the ability to represent executives professionally and coordinate across internal teams and external partners.
• Proactive and anticipatory mindset, able to stay several steps ahead of leadership by identifying needs, solving problems independently and removing operational friction.
• High degree of discretion and professionalism, with experience handling confidential information and sensitive communications.
• Technologically fluent and resourceful, comfortable learning new systems and leveraging tools such as Slack, Zoom, Box, ChatGPT, Harvest and Microsoft Office to keep work organized and moving efficiently.
• Must have access to a car and ability to bend, reach and lift boxes and office supplies up to 30 lbs.

WHAT WE OFFER

• Unlimited PTO after one year of employment
• Weekly free lunches (plus lots of free snacks and drinks in the office)
• Robust health benefits program
• 401K with company match
• Company outings and social gatherings
• Professional learning and development opportunities
• Paid maternity/paternity leave
• Transportation and mobile stipends

MORE ABOUT CURA

Our name, CURA – Latin for care, concern, and attention to others – exemplifies our mission: to work with clients to transform the health care system and improve lives. Whether our client is a business, a nonprofit or a government agency, we believe that taking transformative action to improve people’s lives is always the winning strategy. Our culture is built on a love for transforming health care through integrated communications, a desire to proactively serve and contribute, and strong partnership with our clients to deliver results.

Led by a bipartisan team of DC communications veterans, our approach has received considerable notice from industry peers. Since its launch in 2016, the company has received numerous awards and recognition, including:

• Washington Business Journal, Best Places to Work (2025 & 2026)
• PRovoke Media, North American Boutique Agency of the Year (2023)
• PRWeek, Outstanding Boutique Agency of the Year, Finalist (2023)
• PR News, Top Places to Work in PR (2020)
• PRovoke Media’s Global and North American New Agency of the Year (2018)

TRAITS WE ADMIRE IN OUR TEAM MEMBERS

• A passion for improving health care and driving smart creative campaigns to achieve transformational change
• Results-focused approach, and the ability to work closely with senior members of the team to manage and execute a campaign to success
• A leader with a proactive, positive attitude toward client service and team management.
• Responsive, dependable and accountable to team members and clients, and willing to do whatever it takes to get the job done—someone who doesn’t take no for an answer
• Enthusiasm about the unlimited growth opportunities that come with being a member of a fast-growing start-up firm and wants to stay for the long-term
• Mission-minded and excited to join the CURA family, which works hard to do good work (and has fun doing it)
• Not shy in sharing bold opinions, but respectful of the bipartisan nature of our firm

Equal opportunity

We provide equal consideration for all applicants regardless of race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status, or disability. In a recent blinded survey, 100% of employees strongly agreed that everyone at CURA is treated fairly across differences.

The Operations Training Manager plays a critical role in shaping the success of JK Moving Services’ Household Goods and Commercial Operations. Leads the design, delivery, and continuous improvement of training programs that support operational excellence across the organization. Onboarding new drivers, preparing seasonal teams and maintaining compliance standards, this role ensures our workforce is equipped to perform at the highest level.

As the leader of the operations training function, oversees a team of trainers and manages multiple dedicated training facilities. Acting as a key liaison between Operations leadership and frontline crews, brings training to life in real-world settings including in the warehouse, on the trucks, and working directly with teams on site. This is a hands-on role focused on building capability, reinforcing standards, and driving measurable performance outcomes.

Role Type: People Leader

Location: M1 Warehouse, Sterling, VA (with travel for job audits)

REQUIRED QUALIFICATIONS

• 3-5+ years in training, operations, or workforce development (moving, logistics, or transportation strongly preferred)

• Demonstrated experience designing and delivering training programs at scale

• Strong working knowledge of OSHA/DOT/FMCSA regulations and compliance requirements

• Proven ability to manage and develop a small team

• Proficiency with data analysis and reporting (Excel, Power BI, Tableau, SQL)

• Excellent communication skills, comfortable presenting to executives and coaching production crews

• Experience conducting field audits and providing constructive, actionable feedback

• Project management capability with multiple concurrent initiatives

• Ability to work in external and warehouse environments and observe field operations

– Ability to lift/carry +50lbs and walk/stand for up to 8 working hours

• Ability to travel: Regular local travel for job audits; occasional off-site audits

PREFERRED QUALIFICATIONS

• Direct experience in household goods and commercial office moving or transportation industry

• Familiarity with learning management systems (LMS)

• Experience managing H2B visa programs or seasonal workforce logistics

• CDL or operational field experience (not required, but respected)

CORE RESPONSIBILITIES

Training Operations

• Manage the Household Goods (HHG) and Commercial training at the main JK Warehouse locations; ensure facility readiness and resource availability

• Lead, develop, and hold accountable a team of training facilitators

• Design, build, and continuously update all training curricula, materials, and SOPs

• Create and implement standardized LD driver onboarding aligned to JK standards

• Conduct live job audits (local, commercial, and Over the road) to assess crew performance and provide real-time coaching

Compliance & Standards

• Maintain current knowledge of OSHA, DOT, FMCSA, and contract-specific requirements

• Track crew compliance through data analytics; identify trends and gaps

• Monitor documentation adherence across certifications, training records, and safety files

• Coach production teams to meet JK standards; escalate issues as needed

Program Management

• Plan and execute the Annual Long Distance Driver Conference (February)

• Develop and deliver semi-annual refresher training for operation staff (Jan-Apr, Oct-Dec)

• Manage seasonal workforce onboarding during peak season (May-Aug)

• Oversee H-2B visa program training and logistics (Apr-Sep): housing, transport, qualifications, compliance

• Coordinate with Safety on driver development programs

• Develop training programs for new products and services from enterprise initiatives.

Strategic Partnership

• Meet regularly with Operations leadership to review crew performance data and training effectiveness.

• Meet regularly with various business units (BU) leadership to review contractual compliance and changes.

• Master all operational technology and applications; train staff on adoption.

• Update training programs based on operational and BU feedback and evolving business needs.

• Track technology adoption metrics; identify barriers and provide targeted support.

Additional Responsibilities

• Support high-level/high-end client services as needed

• Meet with sales team leadership to track and/or develop existing/new services or products.

• Evolve with strategic initiatives and enterprise plans for additional duties and responsibilities.

• Manage daily office operations and ensure office runs smoothly
• Coordinate onboarding and new hire orientations
• Partner with IT to ensure new hires are set up with equipment and access
• Order and manage office supplies, coffee, and breakroom items
• Coordinate lunch meetings, monthly birthday celebrations, and office events
• Arrange hotel accommodations and dinner reservations for visiting clients and staff
• Provide logistical support for in-office meetings (room setup, catering, clean-up)
• Lead new hire orientation for engineering and office staff Act as main point of contact between the office and corporate teams (HR, Accounting, IT, Legal, Facilities)
• Provide meeting and visitor support (room setup, catering, parking, clean-up
• Manage office supplies, inventory, PPE, and branded materials Support project teams with agendas, meeting minutes, and document production
• Assist field teams with administrative coordination and logistics
• Coordinate printing, proposals, and production-ready documents
• Monitor office technology and troubleshoot issues with internal IT Perform office safety checks and coordinate facility needs with building management Balance
• Provide logistical support for in-office meetings (room setup, catering, clean-up)

Clune Construction

Are you ready to grow your career with a company that values excellence and invests in its people?

At Clune Construction, we’re more than builders—we’re a driven, collaborative, employee-owned team committed to delivering exceptional work. Excellence defines our projects and how we support our people. Our culture has earned recognition as a Best Place to Work, a U.S. Best Managed Company, and a Better Business Bureau Torch Award for Ethics recipient. Join us and make an impact.

What We Offer

• Extremely competitive base salary
• 100% company-paid Medical, Dental & Vision starting day one — If you currently pay family premiums, you could save an average of $15K–$30K per year, putting more of your paycheck back in your pocket when you join Clune
• Employee Stock Ownership Plan (ESOP)
• 401(k) with Company Match
• Life Insurance (company-paid & voluntary)
• Short- & Long-Term Disability (company-paid)
• Employee Assistance Program
• FSA, Dependent Care & Commuter Benefits
• Career Development (Mentoring, L&D, Continuing Education)
• Fitness Program & Pet Insurance

Job Purpose

The Superintendent – Mission Critical has overall on-site responsibility for project execution, including site access, scheduling, logistics, safety, quality, and field coordination. This role partners closely with the Project Manager and is involved from preconstruction through closeout, ensuring projects are delivered safely, on time, and to the highest standards.

Key Responsibilities

Field Leadership & Execution

• Manage on-site operations including scheduling, deliveries, logistics, and trade coordination
• Create, maintain, and update detailed project schedules and weekly look-aheads
• Lead field teams, trade partners, and owner vendors with proactive communication
• Identify and resolve on-site challenges with minimal cost and schedule impact
• Maintain accurate site documentation

Preconstruction & Planning

• Support RFP responses and client presentations
• Lead preconstruction scheduling, logistics, and planning efforts
• Coordinate plans and specifications with architects and engineers
• Review general conditions and labor needs with financial awareness

Safety & Quality

• Champion Clune’s safety culture and OSHA standards
• Lead and document safety meetings
• Ensure quality control standards are upheld throughout the project lifecycle

Closeout & Commissioning

• Manage inspections, punch lists, commissioning, and owner training
• Ensure timely and successful project closeout

Business Development & Mentorship

• Participate in industry events, networking, and client interviews
• Attend career fairs and support recruiting initiatives
• Mentor Interns, Project Engineers, APMs, and Assistant Superintendents
• Model professionalism and reinforce company culture

Core Values

Safety | Service | Teamwork | Respect | Excellence | Leadership | Innovation

Performance is evaluated through these values.

Education & Experience

• 6–15 years managing commercial interior, healthcare, and/or mission-critical projects; OR
• Bachelor’s degree with 5+ years relevant experience; OR
• Master’s degree with 3+ years relevant experience
• Experience managing field operations including scheduling, quality control, and trade coordination
• Proficiency with scheduling software
• Strong technical knowledge of construction trades
• Excellent written and verbal communication skills
• Highly organized, flexible, team-oriented, and able to thrive in fast-paced environments

All candidates must provide a resume.

Clune Construction Company is an Equal Opportunity Employer and does not discriminate based on race, ethnicity, gender, veteran status, disability, or any other protected class.

Meetings and Events Planner North Bethesda, MD 20852 Position Type: Full Time Salary Range: $90,000.00
- $100,000.00 Salary/year Description Position Overview: The Meetings and Events Planner is responsible for the development, coordination and execution of logistics for meetings and events including large conferences, workshops, special events, professional meetings, both international and domestic, and live virtual events.

Reporting to the Director, Meetings and Events, they will manage assigned projects, meeting with Science Partnerships project lead staff, developing and managing project budgets, research and inspect fit-for-purpose meeting sites, and negotiate with vendors.

In partnership with a meeting coordinator, the planner arranges parking, transportation, signage, catering, marketing, advertising, necessary permits, security, A/V, and event registration.

The Meetings and Events Planner is responsible for overseeing the tick-tock of each meeting or event including but not limited to event management tools and software, adherence to budgets, timelines, processes and procedures, and internal and external relations.

The Planner takes action to solve problems or issues that routinely arise in assigned areas based on changing needs and escalates to Meetings and Events leadership, when required.

Key Responsibilities Event Planning Source venues appropriate for meetings and negotiate contracts per internal guidelines.

Oversee all aspects of hotel arrangements including rooming list, meeting space, food and beverage, and audio/visual equipment.

Oversee the coordination of logistical aspects of virtual, hybrid, and in-person meetings and events, including but not limited to, virtual event platforms, hotel rooming lists, meeting room layouts, food and beverage, and audio/visual needs.

Communicate with event-related vendors regarding all preplanning needs and manage related operations onsite.

Anticipate and resolve issues with project schedules, resources, and budgets.

In partnership with a meeting coordinator, oversee travel arrangements ensuring excellent traveler outreach, communication, data tracking, updates and compliance with established processes.

Oversee the life cycle of meetings, conference and special event registration including creating and managing invitations, developing the registration process and communication pieces.

Manage all meeting collateral and production timelines ensuring that materials are professional and appropriately reflect the organization’s standards, thus ensuring quality control.

Oversee and reconcile meeting, conference and special event expenditures to deliver on or below budget objectives while keeping the project leader and finance staff informed on all budget related activities.

Update tasks in project management software on an ongoing basis.

Assist with assigned departmental tasks such as inventory, as needed.

Education & Experience: A college degree is preferred.

At least five years of meeting and event planning experience, or an equivalent combination of education and experience is required.

Certified Meeting Professional (CMP) credential is preferred.

Experience planning international meetings and events and traveling internationally to execute these events is desirable but not required.

Proficiency in Microsoft 365 products (Outlook, Word, Excel, PowerPoint) is required.

Skills: Effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines; multitask and handle multiple projects efficiently simultaneously.

Collaborate within and contribute positively to a team setting while also able to work independently as an individual contributor with minimum supervision where required.

Elicit cooperation from a wide variety of sources including management, project managers, staff departments, and vendors.

Analyze and solve challenges quickly and effectively including recognizing when to escalate to Meetings & Events team leadership.

Provide exceptional customer service to both internal and external clients while exhibiting a high degree of responsibility, initiative and professionalism.

Strong interpersonal communication skills required.

Solid written communication skills including the ability to communicate effectively with multiple stakeholders in a hybrid environment.

Proficiency in Cvent Event Management software and Cvent Supplier Network software.

Ability to adapt quickly to using new technology and software as implemented by the team.

This is a hybrid position and requires regular visits to FNIH headquarters in Bethesda, MD.

The Meetings and Events Planner may be required to occasionally work weekends, evenings and other irregular hours and travel as necessary.

Ability to travel domestically 10-15% of the time is required.

International travel may be assigned as needed.

At FNIH we are committed to living our core values every day.

If you are excited about this role and the work of the Foundation, but your experience doesn’t align perfectly with all the qualifications in the job description, we encourage you to apply nonetheless.

You may be just the right candidate for this or other roles at FNIH.

Compensation details: 9 Yearly Salary PI5934fb4b5be9-25448-39901198

With a career at HMSHost, you really benefit! We Offer

• Health, dental and vision insurance
• Generous paid time off (vacation, flex or sick)
• *401(k) retirement plan with company match
• *Company paid life insurance
• *Tuition reimbursement
• Employee assistance program
• Training and exciting career growth opportunities
• Referral program – refer a friend and earn a bonus

*Benefits may vary by position so ask your recruiter for details.

Purpose:The Director of Events & Program Management leads strategy, planning, and execution of all North America trade conferences, industry events, and corporate event participation. This role works closely with Marketing & Communications, Business Development, and operational leaders to elevate Avolta’s visibility and partnerships across the travel F&B and retail landscape.

Essential Functions:

• Develops and executes North America conference strategy, including trade shows, sponsorships, and industry events; manages all phases from concept to post-event analysis
• Partners with Business Development to align conference participation with commercial objectives, growth targets, and partnership goals
• Establishes and maintains brand standards and messaging across all event touchpoints, including booth design, presentations, collateral, and digital presence to position Avolta as a leader in travel F&B and retail
• Identifies high value speaking roles, sponsorship opportunities, activations, and thought leadership platforms; secures participation and prepares leaders for maximum impact
• Owns conference budget planning, forecasting, and management; tracks expenses against budget, reconciles post-event costs, and identifies savings opportunities while maintaining quality standards
• Manages relationships with vendors, agencies, and third-party partners including exhibit fabricators, production partners, logistics vendors, and conference organizers; negotiates contracts and oversees delivery
• Directs end-to-end event logistics including booth design, material production, shipping, staffing assignments, meeting agendas, and on-site execution
• Develops post-event analysis framework to measure performance, ROI, lead generation, partnership outcomes, and brand impact; provides recommendations for continuous improvement
• Prepares executive briefing materials, talking points, meeting agendas, and internal communications to support leadership participation and cross-functional coordination
• Maintains centralized event and conference calendar with detailed tracking of commitments, deadlines, costs, and key contacts; provides cross-functional visibility and alignment across all business units and functional areas
• Coordinates signature company initiatives including Hall of Fame recognition events, North America holiday celebrations and team-building events, and annual Avolta Day activities

Reporting Relationship: The Director of Events & Program Management reports to the Vice President of Marketing & Communications

Minimum Qualifications, Knowledge, Skills, and Work Environment:

• Education and Experience: The combination of education and professional experience must exceed 8 years:
• In a technical role: Requires 8 years of experience engaged in event, conference, or experiential marketing experience, preferably in a matrixed or multi-location organization
• A bachelor’s degree in a program related to the functional area can count for 3 of the eight-year requirement
• An MBA or a master’s level degree in a program related to the functional area can count for an additional 2 years of the eight-year requirement
• In the industry: 3-5 years of Hospitality, F&B and/or Retail experience

Specialized Skillset/Competencies/Traits:

• Proven experience leading large-scale conferences, trade events, or experiential activations from concept to execution
• Exceptional project management and organizational skills; ability to manage multiple complex events simultaneously
• Excellent written and verbal communication skills, including the ability to prepare executive-level content
• Strong financial and vendor management experience, including budgeting and negotiation
• Proficient in Microsoft Office Suite; familiarity with project management software preferred
• Business acumen and also has the mindset required to understand the long-term implications of event and conference planning and to advance the organization’s goals
• Demonstrated history of understanding the needs of the business, stakeholders, the employee population and individual circumstances
• Demonstrated history of creating and maintaining positive work environments

• Location/Travel:
• This role is based at the North America Support Center in Bethesda, MD
• This role requires travel up to 40%, including extended days surrounding major conferences

Avolta, including Dufry, HMSHost Corporation, Hudson, and affiliates (“the Company”), is an equal opportunity employer. It is the Company’s policy to ensure equal employment opportunity in all aspects of employment and to comply with anti-discrimination laws and regulations. The Company prohibits discrimination and harassment of any type and provides equal opportunities to applicants and team members without regard to actual or perceived race, color, creed, age, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, national origin, disability, military service and veteran status, ancestry, citizenship status, marital status, protected medical condition as defined by applicable state or local law, genetic information, or any other basis protected by applicable federal, state or local laws and ordinances (referred to as “protected characteristics”).

Job Title: Executive Administrative Assistant

Work Model: Hybrid Work Arrangement (HWA)

Location: Reston, VA

Onsite Requirement: 3–4 days per week to provide executive and team support.

About the Role

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative and operational support to senior leadership.

In this role, you will act as a trusted administrative partner, supporting executives and engineering teams by managing calendars, coordinating operational activities, and ensuring the smooth functioning of daily office operations. You will also support the organization’s expanding robotics and research initiatives through procurement coordination, onboarding support, and cross-team administrative collaboration.

This position requires a highly organized, proactive professional who can manage multiple priorities, work independently, and thrive in a fast-paced environment.

Key Responsibilities

Executive Support

• Provide high-level administrative support to senior leaders and executives.
• Manage complex executive calendars, scheduling meetings, resolving conflicts, and coordinating across teams.
• Prepare meeting agendas, documents, and presentations.

Team and Operational Support

• Provide administrative support to engineering and research teams.
• Coordinate cross-functional activities and ensure smooth communication between teams.
• Serve as “boots-on-the-ground” operational support for team members onsite.

Procurement and Vendor Coordination

• Coordinate procurement activities including purchase orders (POs), vendor communication, and equipment tracking.
• Support ordering and management of lab equipment and computer hardware for robotics and engineering teams.

Onboarding Support

• Assist with onboarding new team members as the organization expands.
• Coordinate onboarding logistics including workspace setup, equipment, and access to systems.

Office Administration

• Perform general office duties such as ordering supplies, maintaining records, and managing documentation.
• File and retrieve corporate documents, records, and reports.
• Manage information requests and distribute communications appropriately.

Event and Meeting Coordination

• Organize and coordinate internal meetings, leadership sessions, and team events.
• Prepare agendas and logistical arrangements for committee or leadership meetings.

Administrative Collaboration

• Partner with other executive assistants across the organization to support cross-divisional initiatives.
• Provide backup coverage for other executive assistants when needed.

Required Qualifications

• High school diploma or GED required.
• 5–7 years of administrative or executive assistant experience, preferably supporting senior leadership.
• Proven experience managing complex executive calendars.
• Strong proficiency in Office tools, including:
• Word
• Excel
• PowerPoint
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Ability to work independently and maintain confidentiality.

Preferred Qualifications

• Prior experience working within a large technology organization.
• Experience supporting engineering or technical teams.
• Familiarity with procurement processes, vendor management, and equipment tracking.
• Experience coordinating on boarding and team events.

Key Skills

• Executive Calendar Management
• Administrative & Team Support
• Procurement Coordination
• Vendor and Equipment Management
• Event Planning and Meeting Coordination
• Organizational and Time Management
• Communication and Stakeholder Collaboration

What Success Looks Like

Success in this role will be measured by:

• Reliability and responsiveness in supporting executives and teams.
• Ability to manage multiple administrative tasks efficiently.
• Timely completion of assignments and operational support activities.
• Strong collaboration with leadership, engineering teams, and administrative partners.

Why Join This Role

This is an exciting opportunity to work alongside a dynamic team supporting innovative research initiatives within a fast-moving organization. You will play a critical role in enabling senior leadership and engineering teams to operate effectively while contributing to a growing and impactful program.

Interested candidates can directly share their resume copy at my email-

About the Role

A professional association is seeking a highly organized and tech-savvy Part-Time Executive Assistant / Administrative Coordinator to support the CEO and assist with key administrative and board-related functions. This position focuses on executive support, travel coordination, meeting logistics, and administrative organization in a fast-paced, small-team environment.

Responsibilities

• Provide administrative support to the CEO, including scheduling and coordinating meetings
• Manage travel arrangements for domestic and international trips
• Assist with managing the CEO’s calendar and prioritizing meeting requests
• Prepare materials and coordinate logistics for quarterly board meetings
• Set up and manage Microsoft Teams meetings, including troubleshooting minor technical issues
• Take meeting notes and distribute summaries when needed
• Compile board workbooks and supporting documentation for meetings
• Edit and proofread internal and board-facing materials
• Assist with expense reporting and administrative documentation
• Help anticipate scheduling conflicts and support executive time management
• Provide occasional administrative support during conferences or major meetings

Qualifications

• Administrative Assistant or Executive Assistant experience preferred
• Open to candidates with backgrounds in administrative support, customer service, or membership-based organizations
• Strong technical aptitude and comfort learning new systems
• Proficiency with Microsoft Office and Microsoft Teams
• Excellent organization, time management, and attention to detail
• Strong written communication and proofreading skills
• Ability to work independently and solve problems proactively
• Comfortable working in a fast-paced, small-team environment
• Candidates located in the DC / Northern VA / Maryland area preferred for occasional in-person support