Your Local Notary Jobs in Usa

City of Kirkland

$31.61 - $37.18 Hourly

Kirkland, WA

Full-Time

202100753

Fire - Emergency Management

03/09/2026

Non-Exempt

AFSCME

The City of Kirkland's Office of Emergency Management is seeking to hire a Temporary Office Specialist!
Note: This position is classified as temporary and is currently funded through 12/31/2026.

Why Kirkland?

Ranked as one of the most livable cities in America, Kirkland is an attractive and inviting place to live, work, and visit. We have big city vision while maintaining a small-town, community feel. If you are a candidate with the desire to join an organization looking to innovate into the future, the City of Kirkland is the place for you!

If you ask our employees why they love where they work, they will tell you about the great people, work environment, supportive leadership and City Council, and fearless innovation.

We also invest in you!

Competitive Wages: We strive to maintain competitive compensation packages and work to provide wages that meet the knowledge, skills, and abilities of our employees.

Awesome benefits: The City offers benefits that are unmatched by most other employers. Please click on the benefits tab above to view more details.

Childcare Programs: To help address the challenge of reliable childcare, the City of Kirkland has agreements with two local childcare providers that offer discounted rates for our employees at 10 locations within 20 miles of Kirkland. Learn more!

Training and Career Development: The City of Kirkland believes in developing it's employees. You will have access to training opportunities designed for career development and advancement based on your position, skills, and interests.

Job Summary

The role of the Office Specialist is to perform a broad range of skilled administrative tasks that support the effective office operations of the department with an emphasis on quality customer service.

Distinguishing Characteristics: The work of the Office Specialist is unique in that it provides administrative support including office management, office operation, customer care, and quality administrative service to multiple departments ensuring the City and organization operate smoothly and efficiently. The Office Specialist performs a variety of standard/intermediate office support duties while the Administrative Assistant performs complex, specialized, technical, and non-standard office support. This position can be held in a variety of departments and divisions with specific focus areas.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Assists the public in person and via phone or online inquiry.
• Sorts and distributes incoming and outgoing mail and coordinates deliveries and pickups.
• Arranges and coordinates registration and payment for trainings and conferences for staff, including travel and/or accommodations.
• Assists with training staff on various computer software systems.
• Prepares for and supports meetings for City staff, boards, commissions, and committees by scheduling and confirming attendance; preparing in-person and virtual meeting spaces and materials and setting up refreshments; assembling and distributing packets; attending meetings; and recording and producing accurate minutes.
• Maintains and organizes department supply cabinets and materials for internal and external customers.
• Provides administrative support to staff in creating and updating webpages.
• Assists with data collection, tracking, analysis, and reports. May include inventory, labor hours, equipment usage and materials used.
• Processes and disseminates confidential records and information in compliance with public disclosure laws and Department rules and regulations. May serve as a records management representative for department.
• Proofs, edits and types a variety of documents for the department managers and staff.
• Performs research projects for senior staff members.
• Creates and maintains file systems, ensuring required files, forms, correspondence, and other documents are appropriately filed and available.
• Provides administrative support for various accounts payable and purchasing tasks. Prepares and enters purchase requisitions utilizing City's financial system; assures proper approvals and coding; verifies packing slips with invoices and routes approved invoices to Accounts Payable for payment; maintains files for orders and payments made. Processes purchase orders and invoices, accounts for purchasing credit cards within the department, and is responsible for cash/check handling, customer billing, and refunds.
• Develops office procedures and routines, as necessary.
• May act as passport application acceptance agent, which includes reviewing and processing applications for compliance with U.S. State Department requirements, and providing extensive informational services related to all facets of passports.
• May serve as notary public, notarizing City documents.
• Fosters a positive and supportive work environment; promotes diversity, equity, inclusion, and belonging in the workplace, contributing to an environment of respectful living and working in a multicultural society.

• Performs functions as assigned in the City's emergency response plan in the event of an emergency.
• Provides back-up and performs duties in the absence of other administrative staff.
• May participate in support personnel hiring and training.
• Performs other related duties as required to ensure efficient office operations.
• Acts as liaison between the departments to ensure efficient coordination of activities.

• Knowledge of general office administration procedures, concepts, and automation applications.
• Knowledge of basic filing and Recordkeeping practices.
• Knowledge of written business communication/report-writing techniques.
• Knowledge of database management.
• Knowledge of basic mathematical computations.
• Skilled in customer service and public relations in person or on the phone.
• Skilled in problem solving, organization and planning.
• Skilled in attention to detail and accuracy.
• Skilled in using office equipment such as phones, copiers, fax machines and multi-line telephones.
• Skilled in using computers and related software applications, including word processors, spreadsheets, databases and specialized software and applications (document retention, permit tracking and/or inventory tracking).
• Skilled in effectively communicating, both orally and in writing.
• Ability to obtain a basic knowledge of Department standards and procedures.
• Ability to work cooperatively and effectively with all levels in the organization, outside consultants/vendors, other agencies and the general public.
• Ability to use independent and discretionary judgment effectively.
• Ability to assess and prioritize multiple priorities.

Minimum Qualifications:

• Education: High school graduate or GED.
• Experience: 2 years of increasingly responsible administrative experience.
• Or: In place of the above requirements, the incumbent may possess any combination of relevant education and experience which would demonstrate the individual's knowledge, skill, and ability to proficiently perform the essential duties and responsibilities listed above.

• Experience related to the department or focus area may be preferred.
• Possess or ability to obtain Washington Notary Public license within 6 months of hire if needed, paid by the City.
• Passport acceptance agents must be U.S. Citizens and certified by the U.S. Department of State.

Physical Demands and Working Environment:
Performs work in an office environment. Prolonged periods of sitting and computer keyboard entry is a routine part of this job. Must be able to work at a copier for long periods of time. Must be able to lift up to 35 pounds.

Selection Process

Position requires a resume and cover letter for consideration of application. Please note how you meet minimum qualifications within the cover letter. Applicants who are selected for next steps in the hiring process will be invited by phone or e-mail. Candidates are encouraged to apply at the earliest possible date as screening, interviewing, and hiring decisions will be made through the recruitment period, until such time as the vacancy is filled.

The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call or Telecommunications Device for the Deaf 711.

CV Resources, in partnership with our real estate-oriented client, seeks an Escrow Closing and Compliance Specialist. This role reports directly to the General Counsel and plays a critical role in supporting the acquisition, disposition, and development of real estate assets by ensuring that all transactions and operations comply with applicable legal, regulatory, and funding requirements.

ROLE - Escrow Closing and Compliance Specialist

LOCATION – near West Hills, CA

WORK STATUS (Temp/Temp to Perm/Direct Hire) - Direct Hire

WORK SITE STATUS (Onsite/Hybrid/Remote) - Onsite

SALARY RANGE - $80,000 – $100,000 per year

KEY RESPONSIBILITIES OF THE ESCROW CLOSING AND COMPLIANCE SPECIALIST

Closing Duties

• Maintain closing checklist calls with land sellers, homebuilder counterparties, lenders, and other relevant parties.
• Coordinate and manage real estate and loan document signings, approvals, and timely delivery to escrow.
• Act as primary liaison between the General Counsel, outside counsel, banks, escrow, and title officers.

Compliance and Tax Duties

• Oversee entity management, including formation and dissolution of project-level entities.
• Manage annual filings and interface with tax accountants and advisors.
• Create, track, and maintain critical dates and compliance deadlines.

Additional Responsibilities

• Provide high-level administrative and operational support to the General Counsel and CEO.
• Manage confidential correspondence, calendars, and scheduling meetings, conferences, teleconferences, and internal/external communications.
• Accept all other tasks as given out by management.

REQUIREMENTS OF THE ESCROW CLOSING AND COMPLIANCE SPECIALIST

Required

• Associate degree.
• Minimum of 5 years of experience in commercial real estate, title, escrow, and transaction closings.
• Active Notary license or intention to obtain Notary license.

Preferred

• Bachelor's degree.

SKILLS OF THE ESCROW CLOSING AND COMPLIANCE SPECIALIST

Required

Technical

• Microsoft Office

Interpersonal

• Strong organizational, project management, and critical thinking skills.
• Excellent verbal and written communication abilities.
• High diligence with strong compliance and risk awareness.
• Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.
• Professional demeanor with strong people skills.

For additional information, submit your resume in MS Word format to All inquiries will be held in the strictest confidence.

Trusts & Estates Paralegal - Primary focus on Estate Administrations & Probates

Danna & Associates, P.C., is a boutique elder law and estate planning firm located in Staten Island, New York, in business for over 30 years.

The Trusts & Estates Team is in search of an experience Paralegal with a positive, flexible attitude to assist multiple attorneys. You will thrive in this role if you have significant hands-on experience in New York, New Jersey, or Florida estate administration.

It is important to note, advanced proficiency in Microsoft Excel is mandatory. This position requires regular preparation of informal and formal accountings, and estate analysis across multiple matters.

Your Key Responsibilities:

Minimum 3+ years of New York estate administration experience required.

Working knowledge of Surrogate’s Court procedures and e-filing.

Experience preparing fiduciary accountings strongly preferred.

Excellent written and verbal communication skills.

Strong organizational skills and ability to manage multiple matters simultaneously.

Self-directed, proactive, and deadline-driven.

Experience with real estate transfers or Medicaid-related matters is a plus.

Notary Public certification preferred.

Legal software training

The Qualifications we are looking for:

Minimum 1+ years of New York estate administration experience required

Working knowledge of Surrogate’s Court procedures and e-filing

Advanced Excel skills, including data analysis, pivot tables, and financial modeling

Experience preparing fiduciary accountings strongly preferred

Excellent written and verbal communication skills

Strong organizational skills and ability to manage multiple matters simultaneously

Self-directed, proactive, and deadline-driven

Experience with taxable estates, trust administration, real estate transfers, or Medicaid-related matters is a plus.

Notary Public certification preferred, not required

Compensation & Benefits:

*Competitive salary commensurate with experience.

401(k) with employer contribution

Health & Short Term Disability Benefits

Paid time off (sick / vacation), and paid holidays

Feel free to message on Linked in, or email your resume and cover letter to

We kindly ask that you do not call our office to keep our phone lines available for clients. Thank you.

City of Kirkland

$27.21 - $32.00 Hourly

Kirkland, WA

Full-Time

202100754

Finance & Admin. - City Clerk's Office

03/06/2026

Non-Exempt

AFSCME

The City of Kirkland's Finance & Administration Department is seeking to hire a Temporary Administrative Clerk - Passport Acceptance Agent!
Note: This position is classified as temporary and is currently funded through 08/15/2026.

Why Kirkland?

Ranked as one of the most livable cities in America, Kirkland is an attractive and inviting place to live, work, and visit. We have big city vision while maintaining a small-town, community feel. If you are a candidate with the desire to join an organization looking to innovate into the future, the City of Kirkland is the place for you!

If you ask our employees why they love where they work, they will tell you about the great people, work environment, supportive leadership and City Council, and fearless innovation.

We also invest in you!

Competitive Wages: We strive to maintain competitive compensation packages and work to provide wages that meet the knowledge, skills, and abilities of our employees.

Awesome benefits: The City offers benefits that are unmatched by most other employers. Please click on the benefits tab above to view more details.

Childcare Programs: To help address the challenge of reliable childcare, the City of Kirkland has agreements with two local childcare providers that offer discounted rates for our employees at 10 locations within 20 miles of Kirkland. Learn more!

Training and Career Development: The City of Kirkland believes in developing it's employees. You will have access to training opportunities designed for career development and advancement based on your position, skills, and interests.

Job Summary

• Answer main telephone lines, responding to inquiries regarding the City and City programs or directing calls to the appropriate person/department.
• May administer assigned programs or processes.
• Function as first point of contact to City Hall customers. Direct customers to appropriate departments or individuals. Respond to customer inquiries regarding the City and City programs.
• Maintain filing systems. Set up new files.
• Distribute mail to staff and process return mail.
• Distribute items from applicants to staff.
• Provide general administrative duties including mailing, copying, data entry, document routing and scanning.

• Depending upon department, may act as passport application acceptance agent. *This would include providing extensive informational services related to all facets of passports.
• Operate a 12-trunk telephone system with six primary and two auxiliary lines. Maintain the City's phone tree, record voice mail greetings for the phone tree as needed.
• Provide information about City services, programs, and department functions. Maintain current information or referral information on services not provided by City, depending on assigned responsibilities.
• Depending upon department, may facilitate bankruptcy memorandum routing process.
• Create, post, and remove signs/notices to direct customers to meeting rooms. Coordinate efforts with departments when large groups of people are present for meetings, testing and interviewing.
• Keep copy area and printing stations clean, neat and stocked with paper and office supplies. Call for copier maintenance and supplies when needed.
• Maintain a supply of forms at the front counter.
• Depending upon department, may update code and comprehensive plan books or other pertinent documents.
• Depending upon department, may assist in supporting boards and commissions. This includes contacting members of various boards and commissions when needed to establish availability and provide reminders of meetings. Orders meals for meetings as needed.
• Depending upon department, may scan and attach electronic documents to permit tracking system.
• Order files from archives.

• As appropriate, assist with requests for copies by general public.
• Receive incoming shipments and miscellaneous deliveries.
• Maintain customer pickup basket and call customers if items are not picked up.
• Provide backup telephone/reception coverage to other departments.
• Perform other duties as assigned.

• Basic computer literacy and experience using a personal computer and data entry work.
• Ability to operate a multi-trunk telephone system.
• Ability to establish and maintain effective working relationships with City staff, elected officials, and other agencies and the general public.
• Ability to read and understand procedures. Must be able to respond to ongoing requests for the same information, instructions, and directions.
• Ability to communicate effectively, both orally and in written form.
• Ability to manage a variety of interruptions, manage multiple tasks, and set and meet deadlines.
• Ability to work independently.
• Ability to exercise discretion when handling sensitive or confidential materials.

Minimum Qualifications:
High School Diploma or GED; Minimum of 2 years work experience in an office environment with heavy public contact, multi-line telephone systems, and passport processing standards, or an equivalent combination of education and experience to successfully perform the functions of the position.

Required Licenses or Certifications:

• Ability to obtain a Notary Designation.
• Passport acceptance agents must be U.S. Citizens and certified by the U.S. Department of State.

Physical Demands and Working Environment:
Work is performed in a standard office environment. Position requires sitting for sometimes up to two hours or more without a break. Must use side and far vision and turn left and right to watch resource area and direct customers. Requires extensive use of telephone.

Selection Process

Position requires a resume and cover letter for consideration of application. Please note how you meet minimum qualifications within the cover letter. Applicants who are selected for next steps in the hiring process will be invited by phone or e-mail. Candidates are encouraged to apply at the earliest possible date as screening, interviewing, and hiring decisions will be made through the recruitment period, until such time as the vacancy is filled.

The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call or Telecommunications Device for the Deaf 711.

LHH is working with a respected law firm to identify a skilled Trust & Estates / Corporate Legal Secretary to provide comprehensive administrative and legal support to attorneys in both the Trusts & Estates and Corporate practice groups. This role is ideal for a detail‐oriented legal professional who enjoys supporting transactional practices and managing multiple priorities in a professional office environment.

The Trust & Estates / Corporate Legal Secretary provides high‐level administrative and legal support to attorneys by assisting with document preparation, client communications, calendaring, and matter management across trust & estate planning and corporate matters.

Essential Job Duties:

• Support trust & estates, corporate, and general transactional matters, including drafting, proofreading, and finalizing legal documents, correspondence, engagement letters, and governance materials
• Assist with the preparation, organization, and meticulous proofreading of estate planning documents, including wills, trusts, powers of attorney, health care directives, and related instruments
• Support preparation of corporate documents such as agreements, bylaws, and capitalization tables
• Draft document "shells" and locate sample documents within the firm's document management system
• Troubleshoot and correct formatting issues in legal documents
• Maintain client files in both electronic and hard‐copy formats and prepare new matter documentation
• Open new matters for assigned attorneys, including preparation of file opening forms
• Manage attorney calendars, deadlines, and meeting scheduling (virtual and in‐person)
• Track and manage attorney CLE records
• Prepare and submit expense reports; track and revise attorney time entries; assist with invoicing coordination
• Manage correspondence with clients and outside counsel
• Notify attorneys of incoming mail and packages
• Coordinate workflow and prioritize assignments to ensure deadlines are consistently met
• Arrange attorney travel and reservations as needed
• Reserve conference rooms, arrange equipment, and coordinate catering for meetings

Qualifications & Requirements:

• Minimum 3+ years of law firm experience as a legal secretary or paralegal; trust & estates experience strongly preferred
• Bachelor's degree preferred
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and NetDocuments
• Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities
• Strong interpersonal skills with the ability to build effective working relationships with attorneys, staff, and clients
• Excellent written and verbal communication skills
• High level of professionalism and discretion; ability to maintain confidentiality at all times
• Strong judgment and common‐sense problem‐solving abilities
• Ability to handle routine responsibilities while navigating sensitive or complex assignments
• Flexibility to work overtime as needed
• Consistent punctuality and dependable attendance
• Notary Public status strongly preferred

Location: Westlake Village, CA — 100% onsite

Pay: This posting is a representative sample of the types of roles we typically place with our clients. Depending on the specific client, location, and role, the salary range is estimated to be $60,000 to $80,000 annual salary and benefits may include medical, dental, vision, and 401k plans.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

About Frontlands:

Frontlands is revolutionizing how owners of US-based mineral rights access the value of their assets without the need to sell. Just as a home equity loan unlocks the value of a home, we provide property interest owners with liquidity options that allow them to retain full ownership of their rights. Our mission is to help these owners, many of whom face financial challenges, leverage their assets in a way that provides them with flexibility, financial security, and long-term benefits, all while maintaining control of their valuable property interests.

We are looking for a motivated and customer-focused Account Executive to join our team. This role is vital in ensuring a seamless onboarding process, maintaining excellent communication with customers, and delivering top-notch support throughout their journey with Frontlands. This is a high-touch, revenue-impacting role not a passive support function.

Key Responsibilities

Own the Deal Cycle

• Manage qualified opportunities through underwriting, documentation, and funding.
• Drive pipeline velocity and proactively move deals forward to close.
• Maintain consistent follow-up cadence and eliminate bottlenecks.
• Partner closely with underwriting and operations to ensure clean execution.

Revenue & Pipeline Management

• Manage your pipeline in HubSpot with accuracy and discipline.
• Track close rates, responsiveness, and cycle times.
• Maintain high standards for performance and accountability.
• Identify and overcome objections to help customers confidently move forward.

Customer Education & Advisory

• Educate customers on Frontlands’ Mineral Line of Credit using familiar HELOC-style concepts (draw mechanics, interest, repayment).
• Serve as a trusted advisor, guiding customers through structure, documentation, and funding.
• Build strong relationships that foster trust and long-term engagement.

Closing & Funding

• Lead closing conversations and ensure customers fully understand their agreements.
• Review documentation for completeness and accuracy prior to funding.
• Coordinate lien filings and collateral perfection with internal/legal teams.
• Manage releases for paid or closed loans.

Ongoing Relationship Management

• Own the customer experience from application through funding and beyond.
• Identify opportunities for renewals, additional draws, or expanded product use.
• Provide responsive, high-touch service throughout the customer lifecycle.

What We’re Looking For:

• Bachelor’s degree or equivalent experience in a related field.
• 4+ years experience in sales, account management, or customer-facing lending roles with direct impact on close rates.
• Strong understanding of loan processes and documentation requirements.
• Exceptional verbal and written communication skills.
• Proactive problem-solving abilities with a customer-first mindset.
• Comfortable managing multiple tasks and deadlines.
• Proficiency with CRM (Hubspot) tools and other customer support technologies is a plus.
• Preferred experience in HELOCs, consumer lending, mortgage, or specialty finance products.
• Notary commission strongly preferred.

What We Offer:

• Comprehensive benefits package, including 100% employer-paid health, dental, and vision insurance.
• Opportunities for professional development and growth within a rapidly scaling company.

Join Frontlands and help redefine the future of customer experience in financial technology!

HomeServices of Nebraska is looking for a Jr. Escrow Closer to fill their Lincoln, NE office. This position is full time, working Monday through Friday 40 hours per week. This position is a liaison between lenders and escrow closers and will communicate and coordinate with lenders for the preparation of settlement statements, file balancing and related lender requirements. Serve as support staff to Escrow Closers.

Job Duties and Responsibilities (Essential Job Functions)

Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

1. Coordinate and communicate with lenders.
2. Review and organize file in preparation for closing.
3. Communicate with title closing processors to update information.
4. Prepare and revise settlement statements to balance with lender financing detail.
5. Coordinate with all parties to ensure mortgage documents and funds are delivered in a timely manner.
6. Work with appropriate parties to clear up outstanding title issues.
7. Primary support for escrow closers while providing occasional support for title closing processors.
8. Update required information needed for settlement preparation.
9. Perform any additional responsibilities as requested or assigned.

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

• High school equivalency diploma or equivalent work experience and knowledge

Experience:

• 1+ years related title insurance or real estate experience

Knowledge and Skills:

• Effective communication skills
• Ability to work independently and as part of a team
• Demonstrated organizational skills
• Flexible with ability to prioritize and handle multiple tasks
• Strong attention to detail with high level of efficiency and accuracy

Other (licenses, certifications, schedule flexibility/OT, travel, etc.):

• Current title agent license helpful, not required
• Notary public appointment helpful, not required
• Ability to work additional hours during peak times

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Executive Assistant and Office Manager

This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.

To apply for this position, please email your resume to with the subject line “Bromley EA Temp Position”.

Salary Range: $90,000-$100,000

Medical, Dental, Vision, 401K, Vacation & Sick PTO

This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm. 

The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office. 

The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who’s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.

It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.

Key Responsibilities

Executive Support

• Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
• Manage a complex and frequently shifting calendar, keeping CEO on time for appointments/meetings, prioritization, prepare for upcoming events/meetings.
• Coordinate detailed travel itineraries for frequent domestic travel.
• Support the Chairman and Founder as needed for miscellaneous tasks.
• Collecting and organizing tax documentation for accountants for business entities and family foundation.
• Support for AI initiatives to be incorporated into daily office operations.
• Monthly expenses department coding on corporate credit cards.
• Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
• Occasional personal tasks to be completed, no more than 15% of workload.

Office Management & HR Support

• Act as a central point of contact for the 12-person Manhattan office.
• Planning & executing of company wide Annual Meeting in November with support of COO.
• Coordinate with vendors & manage invoices, office supply orders & restocking, FedEx & USPS mailings
• Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment & new employee set up.
• Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired.
• Planning volunteer days and office activities.

Education & Experience Requirements

• 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
• BA/BS degree or higher in a relevant field.
• Notary Public license in New York (will be required to obtain if not already licensed).
• Demonstrated experience within the real estate industry strongly preferred.
• Must be able to commute to the NYC office five days per week (M-F).

Required Skills

• Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
• Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
• High level of discretion and professionalism while handling sensitive financial and personal matters.
• Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.

About Bromley Companies

The Bromley Companies ( ) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.

Job Title: Legal Secretary (Legal Word Processor)

Location: Boca Raton, FL 33432

Position Summary

Robbins Geller Rudman & Dowd LLP is seeking a skilled and motivated Legal Secretary (Legal Word Processor) to provide comprehensive legal support to attorneys, paralegals, and firm managers. The ideal candidate will thrive in a fast-paced environment, demonstrating flexibility, attention to detail, and the ability to handle time-sensitive and confidential materials with professionalism. This is an excellent opportunity for a dedicated legal professional looking for a long-term role in a supportive and highly regarded firm.

Employment Type: Full-time non-exempt | In-Office 9:00 am – 5:30 pm

Compensation & Benefits

• Salary Range: $70,000 - $85,000 per year (depending on experience and qualifications)

• Benefits: Comprehensive benefit program provided

Key Responsibilities

• Prepare, edit, and process complex legal documents, ensuring compliance with court rules and formatting requirements.

• Draft correspondence, pleadings, motion shells, discovery documents, and general legal forms.

• Assist in preparing and filing court documents in federal and state courts, ensuring accuracy and timeliness.

• Generate tables of authorities and tables of contents for legal filings.

• Manage confidential client and case-related information with discretion.

• Coordinate meetings, conference calls, and video conferences for attorneys, clients, and experts.

• Arrange travel for attorneys, paralegals, clients, and experts as needed.

• Process attorney expense reports, reimbursements, and expert invoices.

• Maintain electronic case files in coordination with the firm's records team.

• Manage shared Outlook calendars for attorneys and case teams.

• Enter attorneys' billable time in accordance with firm policies.

• Provide additional administrative and litigation support as required.

Qualifications & Experience

Education: High school diploma or equivalent required; an associate's degree is a plus.

Experience: Minimum of 3 years as a legal secretary or legal assistant in litigation.

Litigation Knowledge: Experience with Florida state and federal courts, as well as other U.S. district courts, is preferred.

Technical Skills:

• Strong proficiency in Windows 11 and Microsoft Office Suite.

• Experience with document management systems such as NetDocuments or iManage is a plus.

Additional Skills:

• Excellent proofreading skills and attention to detail is a must.

• Typing with high accuracy.

• Strong time-management skills and ability to support multiple attorneys.

• Understanding of litigation deadlines and prioritize workload accordingly.

• Excellent proofreading skills and attention to detail is a must.

• Strong interpersonal skills to collaborate effectively with attorneys, colleagues, court personnel, and vendors.

• Proactive, self-motivated, and capable of working independently.

Other qualifications that are a plus:

• Familiarity with Adobe Acrobat DC, Best Authority, Relativity, and legal billing software is preferred but not required.

• Notary certification is a plus.

• Trial preparation experience is a plus.

If you are a detail-oriented legal professional looking for a rewarding opportunity in a dynamic legal environment, we encourage you to apply.

For consideration, please email a cover letter and resume to with Legal Secretary in the subject line.

_________________________________________________________________________________________________________________

Robbins Geller is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, national origin, sex, gender, sexual orientation, marital status, pregnancy, childbirth or breast-feeding, age, physical or mental disability, ancestry, medical condition, genetic information, military, or veteran's status, or any other status or characteristic protected by law. For the firm's full EEO policy, please refer to our website: .

California Consumer Privacy Act Disclosure: We collect personal information you provide in connection with any application for employment, including personal information contained on any resumes or any other document(s) you provide us. We may use this information to evaluate your application and/or to consider you for employment with Robbins Geller. We may, as necessary, share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Robbins Geller, we may also use the information you have provided in order to provide you with the benefits of your employment.

The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties requested by the supervisor.

Employees MUST maintain domicile in a state and/or city where RGRD has an office.

Who we are

Founded in 1999 and headquartered in Central Ohio, we’re a privately owned , independent healthcare navigation organization. We believe that no one should have to navigate the cost and complexity of healthcare alone, and we’re on a mission to make healthcare simpler and more effective for our millions of members. Our big-hearted, tech-savvy team fights to ensure that our members get the care they need, when they need it, at the most affordable cost – that’s why we call ourselves Healthcare Warriors®.

We’re committed to building diverse and inclusive teams – more than 2,000 of us and counting – so if you’re excited about this position, we encourage you to apply – even if your experience doesn’t match every requirement.

About the role

The Transplant Nurse (PCG) facilitates care coordination for a member with the potential for a transplant, including hematologic malignancies and end stage disease processes. The position requires a multidisciplinary, collaborative approach to manage the complexity, financial impact , frequent resource utilization and variable acuity across the transplant continuum. Management begins at referral and follows through pre-transplant care, evaluation , and the transplant phase to post-transplant case closure.

Location : This position is located at our Dublin, OH campus with hybrid flexibility.

What you’ll do (Essential Responsibilities)

Identify and assess members with the potential for solid organ or bone marrow transplant, end stage renal disease, and hematologic malignancies.

Apply the nursing process when actively case managing transplant members.

Utilize well-developed critical thinking and interpersonal skills to problem-solve and make knowledgeable recommendations for needed actions.

Document all activities specific to members, caregivers, providers, facilities and clients in appropriate database.

Maintain a collaborative relationship with members’ health care teams by communicating information, responding to requests, building rapport , and participating in team problem-solving methods.

Serve as member and provider advocate by educating and guiding through the transplant process.

Provide benefit and health information to each member so they are able to make informed health decisions.

Maintain a working knowledge of all policies and procedures related to Clinical Operations.

Work closely with and provide updates to internal client executives and employer contacts for transplant patients.  

Maintain a working knowledge of employer health benefit plans and know where to access benefit information.

Be a clinical resource for all Quantum Health work teams.

Maintain working knowledge of Transplant Vendor contracts, single case rate agreements, access agreements, and negotiated agreements as required by client plan design. 

Assist members and clients with wellness activities, enhanced benefits, behavioral incentives

Be a transplant clinical resource for all Quantum Health work groups.

Work closely with and provide updates to internal client executives and employer contacts for transplant patients.

Maintain contact with the QH clinical staff for transfer of cases when appropriate.

All other duties as assigned.

What you’ll bring (Qualifications)

Licensure : Current and active license as a Registered Nurse in the state of Ohio, BSN preferred

Experience: Minimum of two years clinical experience with direct patient care required

Certification in Case Management preferred within 2 years of hire

Outstanding computer skills including Microsoft applications

Excellent critical thinking skills

Possess excellent verbal and written communication skills

Possess excellent time management skills

Demonstrate ability to work autonomously

Solid organ or bone marrow transplant experience desired

Effective communication skills, both verbal and written.

A high degree of personal accountability and trustworthiness, a commitment to working within Quantum Health’s policies, values and ethics, and to protecting the sensitive data entrusted to us.

#LI-HW1 #LI-Hybrid #LI-Remote

• Compensation: Competitive base and incentive compensation
• Coverage: Health, vision and dental featuring our best-in-class healthcare navigation services, along with life insurance, legal and identity protection, adoption assistance, EAP, Teladoc services and more.
• Retirement: 401(k) plan with up to 4% employer match and full vesting on day one.
  
• Balance: Paid Time Off (PTO), 7 paid holidays, parental leave, volunteer days, paid sabbaticals, and more.
• Development: Tuition reimbursement up to $5,250 annually, certification/continuing education reimbursement, discounted higher education partnerships, paid trainings and leadership development.
• Culture: Recognition as a Best Place to Work for 15+ years, dedication to diversity, philanthropy and sustainability, and people-first values that drive every decision.
• Environment: A modern workplace with a casual dress code, open floor plans, full-service dining, free snacks and drinks, complimentary 24/7 fitness center with group classes, outdoor walking paths, game room, notary and dry-cleaning services and more!

What you should know

• Internal Associates: Already a Healthcare Warrior? Apply internally through Jobvite.
• Process: Application > Phone Screen > Online Assessment(s) > Interview(s) > Offer > Background Check.
• Diversity, Equity and Inclusion: Quantum Health welcomes everyone. We value our diverse team and suppliers, we’re committed to empowering our ERGs, and we’re proud to be an equal opportunity employer .
• Tobacco-Free Campus: To further enable the health and wellbeing of our associates and community, Quantum Health maintains a tobacco-free environment. The use of all types of tobacco products is prohibited in all company facilities and on all company grounds.
• Compensation Ranges: Compensation details published by job boards are estimates and not verified by Quantum Health. Details surrounding compensation will be disclosed throughout the interview process. Compensation offered is based on the candidate’s unique combination of experience and qualifications related to the position.
• Sponsorship: Applicants must be legally authorized to work in the United States on a permanent and ongoing future basis without requiring sponsorship.
• Agencies: Quantum Health does not accept unsolicited resumes or outreach from third-parties. Absent a signed MSA and request/approval from Talent Acquisition to submit candidates for a specific requisition, we will not approve payment to any third party.

Reasonable Accommodation: Should you require reasonable accommodation(s) to participate in the application/interview/selection process, or in order to complete the essential duties of the position upon acceptance of a job offer, click here to submit a recruitment accommodation request.

Recruiting Scams: Unfortunately, scams targeting job seekers are common. To protect our candidates, we want to remind you that authorized representatives of Quantum Health will only contact you from an email address ending in @ . Quantum Health will never ask for personally identifiable information such as Date of Birth (DOB), Social Security Number (SSN), banking/direct/tax details, etc. via email or any other non-secure system, nor will we instruct you to make any purchases related to your employment. If you believe you’ve encountered a recruiting scam, report it to the Federal Trade Commission and your state’s Attorney General .

Who we are:

Atkore is forging a future where our employees, customers, suppliers, shareholders, and communities are building better together - a future focused on serving the customer and powering and protecting the world.

With a global network of manufacturing and distribution facilities worldwide, Atkore is a leading provider of electrical, safety and infrastructure solutions.

Who we are looking for:

Our Construction & Prefabrication Services (C&PS) strategic business unit is looking for a Project Administrator who will be responsible for end-to-end project administration, which includes job set up, insurance requirements, change order management, billings, facilitating and monitoring customer payment, and completing certified payroll. Our ideal candidate has strong organizational skills. We also value integrity, team spirit, and strong communication skills.

What you'll do:

• 
  
• Perform all project administration tasks in compliance with company policy, delegation of authority and customer requirements.
  
• Maintain electronic filing system according to standard of work.
  
• Coordinate with construction administrators, project managers, sales managers and third-party administrators located nationwide in completing project administration duties.
  
• Prepare, verify, and submit all certified payroll requirements in a timely and accurate manner.
  
• Support collection of past dues.
  
• Support audit requests.
  

What you'll bring:

• 
  
• High School Degree required, college a plus.
  
• 1-3 years of experience.
  
• Proficiency in Microsoft Office: Excel, Word, and Outlook.
  
• Excellent communication skills, both verbal and written.
  
• Good time management and organizational skills.
  
• Construction services experience and notary a plus.
  

Within 3 months, you'll:

• 
  
• Complete your Atkore immersion program.
  
• Develop relationships with the key stakeholders for this role.
  
• Have learned the fundamentals of our company's internal software and processes.
  

Within 6 months, you'll:

• 
  
• Take full ownership of project administration duties.
  
• Be a valued resource for internal and external stakeholders.
  
• Assist Controller and team with requests and ad hoc projects.
  

Within 12 months, you'll:

• 
  
• Provide suggestions for improvement to current processes that pertain to your responsibilities.
  
• Be a subject matter expert in your processes.
  

Atkore is a recipient of a Great Place to Work certification and a Top Workplaces USA award! We're committed to creating an engaged and aligned workforce that drives collaborative culture. Our team strives for breakthrough results, stays focused on being standout leaders, and fully supports decisions of the Company. We consistently live the Atkore mission, strategic priorities, and behaviors, all in a way that's consistent with our core values. Together, we build strong leaders that continually endeavor to move us forward.

With a global network of manufacturing and distribution facilities worldwide, Atkore is a leading provider of electrical, safety and infrastructure solutions.

Join our team and align yourself with an industry leader!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Do you have senior-level administrative support experience PLUS project management background? Premier Anesthesia is seeking an Executive Coordinator to join their growing team – this could be your next great career opportunity! Your skills will be used to support the needs of Premier Anesthesia and ultimately further Jackson Healthcare’s strategy and mission: to improve the delivery of patient care and the lives of everyone we touch. Find purpose in your work at a Jackson Healthcare company, winner of numerous “Best Places to Work” and “Heathiest Employers” awards by Fortune and the Atlanta Business Chronicle!

POSITION SUMMARY:

The Executive Assistant will provide administrative support to the company President and project management oversight of company-wide projects including cross-functional project implementations and strategic process improvement initiatives. This position is an office-based role and will work closely with the PA leadership team to plan, coordinate, and facilitate project management of key strategic and operational objectives of the company. The ideal candidate will be highly motivated, detailed, responsible, an organized multitasker, and a fast learner. This role requires advanced computer skills (high proficiency with Excel and PowerPoint), adaptability, flexibility, excellent interpersonal skills, project management experience, and the ability to work well with all levels of management, staff, and clients. S/he must be extremely professional and comfortable with maintaining a high degree of confidentiality.

ESSENTIAL JOB DUTIES & RESPONSIBILITIES:

1. Project Management and Coordination

• Manage projects related to the business and operations improvement initiatives, as directed by the President
• Support project management methodology to improve workflow mapping of company processes and procedures
• Support RFP processes, interfacing with vendors and internal departments to ensure successful vendor choice and project implementation from start to finish
• Assist the VP, Finance and President with planning and managing budgets including annual, quarterly and monthly expense tracking and other key performance indicators
• Gather and analyze data, prepare reports, create Gantt Charts and MS Excel spreadsheets
• Utilize and update Excel and company tracking tools to prioritize and coordinate workflows
• Produce deadline-driven results and support senior staff in providing timely and accurate responses to client questions
• Build presentations for reporting purposes, business analysis, and other deliverables both internal and external
• Create and manage comprehensive processes to track timelines and deliverables

1. Administrative Support for President

• Provide direct administrative support to the President, including scheduling meetings, calendar management, travel itinerary, expense reports, and all other communications
• Meet regularly with President to plan, create, prioritize, and maintain objectives in an integrated management system
• Work with President on company-wide communications and other MarCom requests and projects
• System administrator managing access and privileging for various systems
• Manage the office organization system including digital filing, contract maintenance system, and other key documents
• Work with President and HRBP on company events and employee recognition and incentive programs
• Involved in the design, creation, and automation of approval loops for company processes
• Involved with special operations and projects, as needed

1. Office Management

• Provide general office management and administrative support functions to include welcoming visitors, directing calls, managing break room music, ordering supplies, and mail distribution for the company
• Prepare and distribute executive leadership team minutes and other deliverables
• Work with HRBP and Talent Acquisition to assist with coordinating interviews and welcoming new hires
• Planning corporate events, leadership events and annual calendar recurring events in the company’s strategic rhythm
• Update contacts and articles in the database, using database to export information, merge letters, make contact lists, produce labels, and prepare group emails
• Prepare, edit and assemble a variety of documents including memos, letters, and reports; bind copies of presentations
• Maintain effective business relations with customers, internal and external contacts
• Resolve customer requests, complaints, and problems or refer them appropriately
• Order business cards, company banners and other company apparel and/or gifts for Associates
• Submit maintenance and IT tickets to JH shared services departments
• Provide general office support functions for seasonal décor and periodic changes.

QUALIFICATIONS – EDUCATION, WORK EXPERIENCE, CERTIFICATIONS:

EDUCATION/CERTIFICATIONS:

• Bachelor’s degree or equivalent experience. Project management certification strongly preferred
• Notary public certification

EXPERIENCE/SKILLS REQUIRED:

• 10 years of administrative experience; 5 years executive assistance and/or project management experience
• Advanced MS Office Suite skills, including Teams
• Experience with Salesforce, SharePoint, Workday and a project management software platform, such as Asana or Smartsheets is strongly preferred
• Strong organizational and quality management skills; ability to handle multiple tasks and priorities
• Project management skills and design of workflow mapping
• Ability to maintain a high level of professionalism and keep information confidential

Pay: $60,000.00 - $80,000.00 per year

Why This Is a Great Opportunity

• Join a respected litigation team supporting sophisticated dispute resolution matters in a professional, collaborative environment
• Work closely with attorneys and paralegals on meaningful litigation matters from case opening through trial and post-trial
• Take on a high-impact role with real responsibility across filings, trial prep, calendaring, billing support, and client communication
• Be part of a stable, team-oriented firm culture known for high standards, professionalism, and long-term growth
• Step into a position where your experience, organization, and follow-through will truly matter every day

Location: This is an on-site opportunity based in either West Palm Beach or Jupiter, Florida, offering candidates the chance to join a strong litigation team in one of two Palm Beach County office locations.

Note: Must have at least 3 years of litigation legal assistant experience in a law firm or legal environment and must be a Florida Notary Public.

About Us

We are a well-established South Florida law firm with a long-standing reputation for excellence, professionalism, and exceptional client service. Our team is collaborative, high-performing, and committed to supporting one another while delivering outstanding work across sophisticated legal matters. Confidential Employer.

Job Description

• Compile, proofread, edit, and format legal documents including briefs, motions, pleadings, summonses, contracts, leases, licenses, and related filings
• Coordinate and process multi-document filings, including e-filing in Circuit, State, and Federal courts
• Maintain and organize electronic and paper case files using the firm’s document management system
• Support attorneys and paralegals through all stages of litigation from case inception through post-trial
• Assist with trial preparation, including trial notebooks, exhibits, witness coordination, scheduling, and courtroom logistics
• Handle scheduling, calendaring, dictation, time entry, and billing support
• Coordinate with internal departments on case opening, conflict checks, billing, training, and records management
• Track attorney, client, and firm expenses and process reimbursements and payments
• Assist with client billing, including narrative entries, bill edits, task tracking, and deadline management
• Coordinate calendars, client appointments, calls, mail, emails, and general correspondence
• Communicate professionally with clients, attorneys, staff, opposing counsel, court personnel, and the judiciary
• Consistently produce accurate, polished work and provide outstanding client service

Qualifications

• High school diploma or equivalent experience
• 3+ years of litigation legal assistant experience in a law firm or legal environment
• Florida Notary Public required
• Strong understanding of litigation support processes, court pleadings, filing procedures, and legal terminology
• Excellent organizational, communication, client service, and follow-through skills
• Ability to support multiple attorneys and manage competing deadlines in a fast-paced environment
• Strong proficiency with Microsoft Office and PDF tools
• Experience with document management systems required
• Experience with iManage and Coyote is a plus

Why You Will Love Working Here

You will join a respected team that values professionalism, teamwork, and high-quality work product. This is a strong opportunity for an experienced litigation legal assistant who wants to contribute meaningfully, support sophisticated matters, and be part of a firm culture that is both polished and genuinely collaborative.

JPC-747

Job Type: Full-time

Benefits:

• Dental insurance
• Paid time off
• Retirement plan
• Vision insurance

As an Assistant Branch Manager at Rockland Trust, you play a pivotal role in supporting the Branch Manager in overseeing daily operations, driving business growth, and ensuring exceptional customer service. Each day, you create a positive and motivating team environment to help staff meet branch goals and objectives, and cultivate a customer-centric retail environment focused on identifying and providing team-based solutions for customer financial needs.

With a consultative, team-oriented sales personality and outstanding personal customer skills, you take responsibility for ensuring that every customer receives a consistent World Class Customer Experience with every branch staff interaction whether in person, over the phone, or through digital channels. You are a leader in the branch, personally executing a high level of customer service and modeling these behaviors to the staff.

What You’ll Do:

• Work in direct collaboration with the Branch Manager to:
• Train, motivate, develop, and coach employees.
• Accept responsibility for individual and overall branch sales, and customer experience performance.
• Nourish branch enthusiasm for participating in product promotion and other areas of opportunity.
• Track and report branch performance.
• Maintain the operational integrity of the branch.
• Ensure proper controls are maintained over all branch operational processes and regulatory requirements.
• Communicate new and/or changed policies and procedures to branch staff.
• Develop and implement sales programs and maintain a positive sales and service environment.
• Develop and maintain effective lobby management and customer outreach efforts.
• Maintain and utilize Salesforce platform.
• Manage referral targets on both an individual basis as well as for the branch team, leveraging a needs-based, consultative sales approach and online produce recommendation guides.
• Proactively identify, report, and resolve customer issues to ensure a positive customer experience.
• Ensure team compliance with RTC policies and procedures by leading by example, demonstrating our RTC core values and delivery on our customer promises.
• Maintain a thorough knowledge of all products and services provided by the bank including Consumer Products, Home Lending, Business and Cash Management alternatives; act as a resource to others in product knowledge.
• Actively demonstrate technology and self-service channels with new and existing customers promoting ATM, online banking, and mobile banking alternatives.
• Understand and utilize Regional Based Staffing and branch staffing models to coordinate in-branch customer demand while facilitating and supervising proactive outreach such as outbound calling and external sales calls.
• Consistently meet or exceed sales and service expectations by effectively leveraging RTC needs-based product recommendations; consistently meet or exceed requirements on mystery shops.
• Show initiative in maintaining a solid foundation of product knowledge by taking advantage of trainings as they are offered and completing required trainings within the timeframes provided.
• Represent Rockland Trust by establishing meaningful roots in the communities it serves.
• Supervise branch staff in the absence of the Branch Manager.
• Assume responsibility for additional reporting duties and responsibilities as required.

What You’ll Experience:

• Meaningful relationships: We believe that Each Relationship Matters, and are fully committed to creating a respectful and inclusive environment where everyone is given the chance to succeed.
• Commitment to community: We believe supporting our communities is essential, and are committed to helping those in need.
• Recognition & reward: We believe all colleagues should be recognized for their contributions
• Training & development: We believe all colleagues are critical to our future, and we will invest in their success by providing educational experiences and resources to manage and navigate their careers.
• Comprehensive benefits: Our goal is to offer our colleagues a generous benefits package, and an environment that supports a healthy work-life balance. Our benefits include competitive compensation with performance incentive awards, Health Insurance, Dental Insurance, Vision, Pet Insurance, 401K retirement plan, Long Term Disability & Life Insurance, Child Care Reimbursement, Tuition Assistance for graduate and undergraduate programs, an award winning wellness program and much more.

Required Qualifications:

• Must be or become a Notary Public and NMLS certified.
• Ability to generate sales excitement and act as a coach and mentor to the staff.
• Proficient in Microsoft Word and Excel with ability to operate a variety of office equipment.
• Excellent verbal and written communication skills.
• Consultative, team-oriented sales personality with outstanding customer service skills.
• Sound risk decision-making skills and strong operational proficiency.
• Supervisory abilities to provide constructive and positive feedback, and manage performance.
• Ability to meet compliance and audit requirements.
• High degree of professionalism and ability to demonstrate tact and diplomacy when needed.
• Ability to work within normal office requirements, with long periods of standing and continuous customer support.
• Willingness and ability to work within a flexible work week, which may include weekends, as customer needs dictate.
• Serves as the bank representative in community activities
• Ability to successfully complete our training program

Preferred Skills/Experience:

• College degree and two to four years of retail banking or equivalent experience preferred.
• The ideal candidate should possess Retail Banking experience in a sales environment with strong supervisory experience.

Who We Are:

At Rockland Trust, we believe that being a great place to bank starts with being a great place to work. When our colleagues are valued and cared for, they’re empowered to make a difference for our customers and communities.

As one of The Boston Globe’s “Top Places to Work” for the past fourteen years, we know that finding the right people is just the beginning. Through competitive benefits, enriching development opportunities, and a respectful and collaborative culture, we’ve built a workplace that enhances our colleagues’ lifestyle and inspires them to reach their full potential.

For over 116 years, we have been dedicated to strengthening the neighborhoods we live in and serve. Rockland Trust offers a wide range of banking, investment, and insurance services to help individuals and businesses work toward their financial goals with more than 120 branches located throughout Massachusetts, as well as commercial banking, investment management offices, and residential lending centers across Massachusetts and Rhode Island.

Rockland Trust is the Bank Where Each Relationship Matters®. In pursuit of that promise, we foster a respectful and inclusive work environment where everyone is given the chance and resources to succeed.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, disability status, protected veteran status, or any other characteristic protected by law. Additionally, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Now that you’ve heard a little bit about us, we’d love to hear more about you. Submit your application and come help us strengthen our communities- one relationship a time.

Legal Administrative Assistant - Boston, MA

We are seeking candidates for a Legal Administrative Assistant position with a leading law firm located in Boston, MA. The Legal Administrative Assistant position supports the firm's Private Client and Trust Group, supporting 2-3 attorneys and providing back-up assistance to additional team members as needed. This position will be responsible for managing multiple priorities, producing complex legal documents with precision, and handling substantial administrative responsibilities while maintaining frequent and professional client contact. The ideal candidate will have 4+ years of legal administrative or secretarial experience preferable in Trust and Estate, Private client or Family Office.

This is a permanent position that will pay a base salary between $80,000 - $85,000 (depending on experience). This role supports a hybrid work model, onsite 4 days per week in their Boston office.

Responsibilities:

• Manage multiple priorities in a fast-paced environment while meeting deadlines with accuracy and attention to detail.
• Prepare and revise complex legal documents and correspondence with a high level of technical proficiency.
• Provide comprehensive administrative and executive-level support, including calendar management, scheduling, and time entry.
• Serve as a professional point of contact for clients, maintaining discretion and confidentiality.
• Support two to three attorneys as a primary assignment and provide back-up assistance to additional legal personnel as needed.

Qualifications:

• Bachelor's degree required in related field (required)
• 4+ years of progressive legal administrative/secretarial experience, preferably in Trust & Estates, Private Client, or Family Office environments.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat. Experience with 3E and NetDocuments strongly preferred.
• Notary Public Certification (preferred)
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Exceptional attention to detail and accuracy in document preparation.
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team

If you are interested in learning more about this opportunity, please email your resume to Olivia at

Litigation Legal Assistant – Jupiter, FL

LHH Recruitment Solutions is partnering with a highly regarded Florida law firm seeking an experienced Litigation Legal Assistant to join its Jupiter office. This is an excellent opportunity for a proactive, detail‐oriented professional who enjoys supporting a busy litigation team and contributing to a positive, collaborative workplace.

About the Role:

In this position, you'll provide comprehensive administrative and litigation support to attorneys and paralegals. The role involves preparing and formatting legal documents, coordinating filings, managing case files, assisting with trial preparation, and serving as a key point of contact for clients, courts, and internal teams. You'll thrive here if you enjoy a fast‐paced environment, take initiative, and consistently produce accurate, high-quality work.

What You'll Do:

• Draft, proofread, and format a wide range of litigation documents
• Coordinate multi‐document filings, including electronic filing in various courts
• Maintain organized electronic and physical case files
• Handle scheduling, calendaring, dictation, time entry, and billing support
• Collaborate with internal departments on case openings, conflicts, billing, and records
• Assist attorneys throughout all phases of litigation, including trial preparation
• Create trial notebooks, manage exhibits, schedule witnesses, and coordinate with court staff
• Process expenses, reimbursements, and client billing tasks
• Manage calendars, appointments, calls, correspondence, and email communication
• Provide exceptional client service and consistently deliver accurate, timely work

What We're Looking For:

• Strong attention to detail, follow-through, and organizational skills
• Excellent written and verbal communication abilities
• Proven experience managing deadlines in a fast-paced environment
• Solid understanding of litigation procedures, terminology, and court processes
• Strong analytical and problem‐solving skills
• Ability to support multiple attorneys independently
• Proficiency with legal office technology, including document management systems and advanced Word/Office applications
• Experience with case management systems is a plus

Education & Experience:

• High school diploma (or equivalent) required
• Minimum 5 years of litigation experience in a law firm or legal environment
• Florida Notary required

Benefits:

• Health Insurance
• Paid Time Off

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Firm Advice is conducting a search for a Corporate Paralegal to collaborate with a team of experienced professionals in support of significant data center. This position presents an outstanding opportunity to broaden your corporate governance skills in a highly sought-after field and work with a great team of attorneys and business units in a fast-growing industry!

Hybrid: Three days per week in the northern Virginia office.

Salary Range: $100,000 to $135,000 annually. The final salary will be commensurate with education and experience.

RESPONSIBILITES

• Prepare and manage documentation related to the formation, registration, maintenance, and dissolution of legal entities.
• Maintain corporate records such as minute books and registers.
• Review and team with relevant stakeholders to ensure compliance and accuracy of corporate documents, forms, agreements, and other legal instruments.
• Coordinate global wet and electronic signature requests and the arrangement of notary and apostille/authentication services as required.
• Support due diligence efforts, including data migration, contract review, and document organization for corporate transactions and audits.
• Proactively anticipate needs to support the initiatives of the Legal Department and data center.

REQUIREMENTS

• BS degree preferred, or additional equivalent experience.
• Three (3) plus years of experience supporting corporate entities, structures, and governance, 5 years preferred.
• Experience supporting a global company is required, international entity management is preferred.
• Experience coordinating notarizations is required, experience coordinating apostilles is preferred.
• Experience using software platforms including DocuSign, SharePoint, and/or Diligent required
• Proficiency in Microsoft Office Suite.
• Exceptional interpersonal, organizational, and written skills.