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Contract Administration Supervisor

Full-Time | Onsite in Haddonfield NJ | $80,000–$95,000 + Comprehensive Benefits

LHH is looking for a skilled Contract Administration Supervisor for a well-established and growing manufacturer.

In this leadership position, you’ll oversee the day‑to‑day operations of the contract administration function, ensuring quality, accuracy, and timely execution. You’ll serve as the primary connection point between your team and internal stakeholders—helping drive process efficiency, mitigate risk, and support essential business activities.

What You’ll Do

• Lead and develop a team of Contract Administrators

• Manage daily workflow, assigning and prioritizing tasks based on business demands

• Collaborate with Legal, Sales, Finance, and Operations to ensure seamless contract processing

• Review, revise, and negotiate contract terms to align with internal policies and risk thresholds

• Conduct final contract review and approval, escalating complex matters when necessary

• Track and report on KPIs to support continuous improvement

• Create and refine processes and SOPs to strengthen scalability and efficiency

• Assist with licensing requirements, renewals, and compliance documentation

• Provide training, coaching, and onboarding for new and current team members

• Maintain organized contract records and ensure accuracy within ERP and CLM systems

• Support the team hands‑on when needed

Requirements

• 5+ years of experience in contract administration or similar discipline

• 2+ years of supervisory or team leadership experience

• Background reviewing and negotiating complex commercial contracts (especially third‑party agreements)

• Highly organized, detail‑oriented, and skilled at managing competing priorities

• Ability to read and interpret insurance requirements, including COIs

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Solid understanding of contract structure and legal terminology

• Experience in a collaborative, office-based work environment

Equal Opportunity Employer/Veterans/Disabled

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We have partnered with a global organization operating within international supply chain and trading markets. The company supports large-scale commercial transactions and logistics operations across multiple regions worldwide, managing agreements related to the movement of goods across international markets.

This organization offers a collaborative environment where employees work closely with commercial, operations, and legal teams to support complex global transactions.

Position Overview:

The Contracts Specialist will play a key role in managing commercial agreements that support global supply chain and trading operations. This individual will work closely with commercial teams, operations, and legal to ensure that contracts accurately reflect negotiated terms and align with internal standards.

The role requires strong attention to detail, an understanding of supply chain terminology, and the ability to manage multiple contracts in a fast-paced environment.

Key Responsibilities:

• Draft, review, and manage commercial contracts related to the purchase and sale of goods.
• Serve as a point of contact for internal stakeholders regarding contract structure and terms.
• Coordinate with commercial, operations, and logistics teams to ensure contractual agreements align with business and operational requirements.
• Review trade confirmations and resolve discrepancies related to commercial agreements.
• Provide guidance to internal teams regarding contractual terms prior to finalizing deals.
• Support the resolution of contractual disputes with counterparties when necessary.
• Maintain organized contract documentation and ensure compliance with internal policies and procedures.
• Collaborate with legal and operational teams to finalize agreements and ensure proper execution.
• Assist in improving contract templates, processes, and internal tools.

Qualifications:

• Bachelor’s degree preferred.
• 3–7 years of experience in contracts, procurement, supply chain, logistics, or a related commercial environment.
• Experience reviewing or managing commercial agreements in a supply chain, logistics, or international business setting.
• Familiarity with international shipping terminology and logistics processes preferred.

Preferred Skills:

• Strong attention to detail and organizational abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to collaborate effectively across cross-functional teams.
• Proficiency with Microsoft Office and contract management tools.
• Experience with electronic signature or contract management platforms preferred.
• Spanish or Portuguese language skills are a plus.

Work Environment:

This role is based onsite in South Florida and works closely with global teams across commercial, operations, and legal functions.

The Contract & Compliance Specialist supports the organization’s contract management and compliance activities. This role works closely with internal teams and external partners to ensure contracts are accurately prepared, organized, and maintained, while also supporting general compliance and regulatory requirements. Strong attention to detail, communication skills, and organizational abilities are essential for success.

Key Responsibilities

- Assist in preparing, reviewing, negotiating, and finalizing various contracts and legal documents.

- Coordinate with internal departments and external parties throughout all stages of the contract lifecycle.

- Maintain organized documentation and records in accordance with company standards.

- Track contract performance, deadlines, and compliance obligations.

- Support compliance and legal functions as needed, including administrative and research-related tasks.

Qualifications

Bachelor’s degree or equivalent experience.

Strong written and verbal communication skills.

Ability to read and understand contracts and legal documents.

Experience in contract administration, contract management, or working with legal teams is preferred.

The Opportunity

A Fortune 500 telecommunications company seeks a Contract Analyst for a temporary position expected to last six months, possibly longer. This role is fully remote but residency in a CST or EST time zone is required. The hourly rate is $30-$33, plus benefits.

Primary Duties

The Contract Analyst will support the review and analysis of supplier agreements and commercial terms as part of a strategic divestiture initiative. The role will bridge the supply chain and legal teams, ensuring all contractual obligations and risks are accurately documented. Additional duties include the following:

• Review and summarize supplier contracts, MSAs, SOWs, and amendments
• Identify key terms, obligations, and potential risks (e.g., exclusivity, IP, change of control)
• Prepare standardized summaries for legal and supply chain teams
• Coordinate with internal stakeholders for contract interpretation
• Support contract metadata validation and data cleansing
• Assist with preparation of contract transition packages

Requirements

• Bachelor’s degree in Business, Legal Studies, Supply Chain, or related field
• 3+ years of experience in contract review, procurement, or legal operations
• Strong understanding of commercial terms and legal language
• Proficient with contract lifecycle management (CLM) tools
• Background in divestitures, mergers & acquisitions, or corporate restructuring
• Exposure to indirect contracts (utilities, software, managed services)
• Experience in telecom, infrastructure, or technology sectors
• Paralegal certification or JD (a plus, not required)
• Highly detail-oriented and organized
• Ability to manage multiple priorities independently

The Partnership

• ABA-MEC Medical Benefit
• PEP 401k
• Paid Time Off
• Employee Assistance Program (EAP), Working Advantage {discounts), and Financial Wellness Program (FinFit)

Frink-Hamlett Legal Solutions is an equal employment opportunity employer and all applicants will receive consideration for employment without discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation or citizenship status.

Job Title: Senior Contracts & Proposals Administrator

Location: Anaheim, CA

Schedule: Monday-Friday

Pay: $100,000 - $120,000 (Plus bonus and benefits)

Duration: Direct Hire

We’re partnering with a well-established environmental and construction services firm to hire a Senior Contracts & Proposals Administrator.

This is a high-impact, high-visibility role supporting both business development and project execution. You’ll play a critical role in managing daily proposal submissions and contract administration for projects ranging from $500K to $30M+.

Responsibilities

Proposal Management:

• Lead and manage daily RFP/RFQ proposal submissions across public and private sectors
• Develop compliant, high-quality proposals including technical narratives, staffing plans, and past performance
• Coordinate inputs across estimating, project management, safety, finance, and leadership
• Manage proposal schedules, compliance matrices, and submission deadlines
• Maintain proposal templates, resumes, and qualification packages

Contract Administration:

• Oversee the full contract lifecycle (execution, tracking, and modifications)
• Manage deliverables, milestones, and compliance requirements
• Coordinate insurance certificates, bid bonds, and performance/payment bonds
• Support both public works and private client contracts

Subcontract & Business Development Support

• Prepare and administer subcontracts, purchase orders, and consulting agreements
• Ensure compliance with flow-down clauses, safety, and insurance requirements
• Support CRM tracking and opportunity management
• Assist with teaming agreements, NDAs, and proposal strategy
• Maintain databases for past performance, resumes, and project experience

Qualifications

• 7–12+ years of experience in contracts administration and proposal development
• Background in construction, environmental, or engineering services
• Strong knowledge of:
• Government and public works contracting
• Proposal compliance and submission processes
• Construction and/or environmental contract structures
• Proven ability to manage multiple proposals under tight deadlines (high volume)
• Exceptional attention to detail and strong writing/editing skills
• Proficiency with Microsoft Office, CRM systems, and contract management tools

Nice to Have Qualifications

• Experience with Microsoft Dynamics, ContractSafe, or similar systems
• Notary Public certification (or willingness to obtain)
• Experience in high-volume public bid environments
• Familiarity with proposal graphics, charts, and formatting

Why this Opportunity Stands Out

• Key hire tied to long-term team growth and succession planning
• High exposure to executive leadership and decision-makers
• Work on revenue-driving proposals and contracts daily
• Blend of public sector and private client work
• Stable, established company with strong industry presence