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Project Recruit has partnered with a top-rated regional, multidisciplinary law firm known for its exceptional culture, collaborative environment, and supportive leadership. The firm provides a permanent hybrid schedule (three days in-office, two days remote), meaningful mentorship, and an emphasis on long-term professional growth. Community involvement is a cornerstone of the firm, with pro bono service and corporate social responsibility integral to its mission.

RESPONSIBILITIES:

• Representing and counseling fiduciaries and beneficiaries in contested probate, accountings, and all other manner of estate, trust, and fiduciary litigation.
• Working closely with attorneys and paralegals on uncontested probate, administration, and accountings.
• If interested, an opportunity to work on estate planning and drafting wills, trusts, and related estate planning documents.

QUALIFICATIONS:

• Minimum of six years’ experience in trusts and estates or commercial litigation, with a decided interest in fiduciary litigation
• Desire to learn from others and develop trusts and estates litigation, negotiation, and administration knowledge and skills
• Admitted to practice law in the state of New York

Project Recruit has partnered with a top-rated regional, multidisciplinary law firm known for its exceptional culture, collaborative environment, and supportive leadership. The firm provides a permanent hybrid schedule (three days in-office, two days remote), meaningful mentorship, and an emphasis on long-term professional growth. Community involvement is a cornerstone of the firm, with pro bono service and corporate social responsibility integral to its mission.

RESPONSIBILITIES:

• Represent sureties, owners, contractors, subcontractors, and other construction‐industry clients in litigation, arbitration, and other dispute‐resolution forums.
• Assist in all phases of litigation, including drafting pleadings, motions, discovery demands and responses, deposition preparation, and court appearances.
• Assist in all phases of transactional and pre-litigation practice involving construction disputes, payment and performance bond claims, recovery efforts against indemnitors and drafting various construction and surety agreements related to resolving and analyzing claims prior to litigation.
• Analyze and litigate payment bond and performance bond claims, indemnity actions, delay claims, defect claims, and construction contract disputes.
• Conduct legal research and prepare memoranda, briefs, and risk‐assessment summaries for clients and partners.
• Communicate effectively with clients, claims professionals, and internal team members to provide strategic legal guidance.
• Manage deadlines, case workflow, and court‐mandated schedules.
• Support partners on larger construction and surety matters while developing the ability to manage smaller matters independently.

QUALIFICATIONS:

• Minimum 1 year of litigation experience; construction or surety‐related experience is a plus but not required.
• Strong research, writing, and analytical skills.
• Experience handling discovery, motion practice, or court appearances preferred.
• Experience reviewing and drafting agreements is a plus.
• Admission to practice in New York; New Jersey admission is a plus.
• Ability to manage competing deadlines in a fast‐paced environment.
• Desire to grow a practice in construction and surety law and work collaboratively with a strong team.

Commercial Finance Legal Assistant

Location: Chicago, IL (Onsite – Downtown near Millennium Park)

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Employment Type: Full-Time, Direct Hire

Compensation Range: $85,000 – $95,000 / year

Benefits: Competitive benefits package including health coverage and up to $300/month public transportation reimbursement.

About the Organization

A well-established Chicago-based commercial law firm is seeking an experienced Commercial Finance Legal Assistant to support a busy and sophisticated finance practice. The firm is known for its collaborative environment, strong reputation in commercial finance and business litigation, and modern office space located in the heart of downtown Chicago.

Due to increased deal activity within the practice, the team is looking to add additional administrative and transactional support.

Position Summary

The Commercial Finance Legal Assistant will provide high-level administrative and transactional support to a group of attorneys and partners within the Commercial Finance practice. This role will assist with the preparation and coordination of finance-related legal documents, track deal progress, and support attorneys with scheduling, billing, and client communication.

The position requires strong attention to detail, the ability to manage multiple priorities, and experience supporting complex commercial finance transactions.

Responsibilities

• Assist with commercial finance transactions including drafting and editing legal documents

• Compile signature pages and assist in preparing and organizing closing sets

• Track deal progress and follow up on outstanding items

• Coordinate the new matter intake process including conflicts checks and engagement documentation

• Prepare letters and correspondence for attorneys

• Manage calendars, schedule meetings, and coordinate conferences and travel

• Enter and edit attorney time and assist with billing processes and pro forma reviews

• Process expense reports and maintain documentation within the firm's document management system

• Communicate with clients, co-counsel, and internal departments regarding active matters

• Maintain deal tracking spreadsheets and support closing documentation processes

Required Qualifications

• Associate's or Bachelor's degree

• Minimum 3 years of experience as a Legal Assistant within Commercial Finance

• Experience supporting multiple attorneys and partners in a fast-paced legal environment

• Strong experience drafting and editing legal documents related to finance transactions

• Experience with new matter intake processes and conflicts procedures

• Strong Microsoft Office skills, particularly Microsoft Word and Excel

• Ability to quickly learn and utilize document management systems

• Strong organizational, communication, and time management skills

Preferred Qualifications

• Experience supporting 4–5 attorneys or partners simultaneously

• Prior experience working within a commercial law firm environment

• Experience coordinating complex deal closings and transaction documentation

Compensation & Benefits

The expected salary range for this role is $85,000 – $95,000 annually, depending on experience and qualifications.

Additional benefits may include:

• Medical, dental, and vision coverage

• Commuter reimbursement up to $300 per month for public transportation

• Paid time off and holidays

• Professional and collaborative office environment located in downtown Chicago

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Project Recruit has partnered with a top-rated regional, multidisciplinary law firm known for its exceptional culture, collaborative environment, and supportive leadership. The firm provides a permanent hybrid schedule (three days in-office, two days remote), meaningful mentorship, and an emphasis on long-term professional growth. Community involvement is a cornerstone of the firm, with pro bono service and corporate social responsibility integral to its mission.

RESPONSIBILITIES:

• Conducting investigatory interviews and fact development
• Drafting and responding to discovery demands
• Preparing initial pleadings and administrative position statements
• Drafting and arguing motions
• Managing matters efficiently from inception through resolution
• Taking and defending depositions (preferred, but not required)

QUALIFICATIONS:

• Minimum of 2 years of litigation experience, ideally with exposure to employment and labor matters
• Juris Doctor (JD) from an accredited law school
• Active admission to the New York State Bar

Are you a paralegal with strong administrative and litigation experience who's ready to join a team dedicated to empowering businesses to achieve their full potential? We are seeking a detail-oriented, proactive, and reliable team player to support our firm's practice—including tracking cases, calendaring deadlines, and coordinating filings in both state and federal courts—while contributing to our culture of hard work, problem-solving, and service.

At MNK Law, we believe in offering exceptional service to our clients and fostering a work environment that allows our team members to find meaning and satisfaction in their work. To achieve this, we encourage our staff to interact directly with clients and build strong relationships with colleagues. Our goal is to create a supportive, engaged, and high-performing team—and we are looking for individuals who share this vision.

Responsibilities – Your Day May Look Like This:

• Tracking litigation matters from intake through resolution, maintaining case files, and monitoring deadlines to ensure compliance with court rules and internal firm protocols.
• Ability to file in state federal court
• Managing and maintaining litigation calendars, deadlines, and case schedules, including preparing reminders, alerts, and updates for attorneys.
• Proficiency in reviewing and applying the California and Federal Rules of Civil Procedure to ensure accurate calendaring and filing deadlines.
• Creating resource and news content for clients and prospective clients.
• Interacting professionally with clients, opposing counsel, court clerks, and judicial staff on scheduling, filings, and case-related communications.
• Handling administrative tasks, such as managing schedules, overseeing office operations, and responding to inquiries.
• Providing cross-departmental support (HR, Finance, Marketing), including billing, organizing confidential documents, and assisting with firm initiatives.

What We're Looking For:

• 2+ years of paralegal experience, with a strong emphasis on litigation support, including case tracking, deadline calendaring, and electronic court filings in both California state and federal courts.
• Associate's degree or paralegal certification.
• Strong knowledge of litigation procedure, motions, discovery, evidence, and court rules.
• Experience with electronic filing systems (e.g., CM/ECF for federal courts, state e-filing portals, One Legal, etc.).
• Familiarity with transactional matters and due diligence is a plus.
• Highly organized, deadline-driven, and detail-oriented.
• Strong writing and communication skills.
• Proficiency in MS Office Suite and cloud-based platforms.
• Familiarity with litigation support software (Westlaw, Lawtoolbox, etc.).
• Familiarity with Adobe Photoshop, Illustrator, Premiere, or Final Cut Pro.
• A proactive solution finder with the willingness to take on new challenges.

Compensation:

• $25.00 – $35.00 per hour, depending on qualifications, experience, etc.

Job Type: Full-time

Benefits:

• Health, Dental, and Vision insurance
• Paid time off

Schedule:

• 8-hour shift

Location:

• Irvine, CA 92618 (In-person; must relocate before starting work)

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Paralegal: 2 years (Preferred)

Ability to Commute:

• Irvine, CA 92618 (Preferred)

Work Location: In-office only

Company Description

Pro-Tech Manufacturing & Distribution INC. is a leading manufacturer of durable, reliable and affordable snow pusher attachments designed to help snow professionals work more efficiently, safely, and profitably. Pro-Tech is deeply committed to the snow and ice management industry; everything we do, from product design and manufacturing to training and support, is focused on helping our customers succeed in the field. We believe that reliability, safety, and efficiency are non-negotiable, and we back that belief with rugged products, responsive customer service and an industry leading 10-year warranty.

Pro-Tech operates through a strong and growing network of authorized dealers across North America. This dealer-first approach ensures our customers have the availability, accessibility, affordability, and quality they need, wherever they operate. Our dealers are trusted partners, and we invest heavily in their success through product knowledge, training, and ongoing support.

Role Description

This is a full-time, on-site Office Manager position based in Rochester, NY. The Office Manager will be responsible for supporting daily administrative, operational, and organizational functions that help maintain efficient business operations across the company.

The role focuses on supporting internal workflows, office systems, and communication coordination within Pro-Tech Manufacturing & Distribution. The Office Manager will help ensure administrative accuracy, professional customer interactions, and structured internal processes that support both office and production operations within the organization.

Key responsibilities include managing general office administration, supporting financial and human resource documentation workflows, coordinating scheduling activities, maintaining office supply and vendor relationships, and assisting leadership with internal communications and reporting.

This role will also be responsible for maintaining organized record systems, supporting sales, customer and dealer correspondence when needed, assisting with invoice and payment processing coordination, and helping ensure compliance with internal administrative policies.

This position requires strong organizational skills, attention to detail, professionalism in communication, and the ability to manage multiple administrative priorities. The ideal candidate will combine operational discipline with a service-oriented mindset to support company efficiency, workplace structure, and team collaboration.

Qualifications

• Associate’s degree in Business Administration, Office Management, Accounting, or a related field preferred.
• 3+ years of experience in office administration, operations support, or organizational management, preferably within a manufacturing or industrial business environment.
• Strong organizational and time management skills with the ability to manage multiple administrative workflows simultaneously when applicable.
• Proficiency in Microsoft Office applications.
• Basic understanding of accounting or financial administrative processes including invoice coordination, record keeping, or payment documentation.
• Ability to maintain organized physical and digital filing systems.
• Strong verbal and written communication skills with a professional customer service mindset.
• Experience supporting internal teams, leadership staff, or cross-functional operational activities.
• Attention to detail with a focus on administrative accuracy and process consistency.
• Ability to handle confidential information responsibly and professionally.
• Familiarity with business operations within an industrial or manufacturing environment is preferred.
• Basic understanding of supply management, vendor coordination, and facility support functions.

Professional Competencies

• Professional Communication

Intuitively applies sophisticated verbal, non-verbal, and written skills to ethically and effectively exchange clear, concise messaging and meaning across all channels and audiences. Persuasively influences positive outcomes.

• Trust Building

Intentionally and proactively cultivates a reliable, transparent environment that fosters psychological safety, respect, and mutual confidence. Demonstrates vulnerable accountability and consistent action to build rapport and restore trust when needed. 

• Employee & Team Collaboration (Intra-Team Focus)

Actively contributes to a high-performing team environment by leveraging personal strengths and supporting a shared workload framework. Collaborates effectively with teammates to achieve collective goals and participates in team decision-making processes.

• Professional Maturity

Consistently demonstrates advanced self-regulation, strategic foresight, and ethical conduct to drive organizational success and cultivate a resilient, high-performing culture.

• Proactive Leadership

Anticipates and evaluates future challenges, opportunities and risks and then initiates decisive action that adapts and innovates to positively shape outcomes.

• Continuous Improvement

Seeks continuous improvement in processes, products, and performance by contributing to teams with a learning culture to identify waste and the cost of loss opportunity, enhance efficiency, and deliver sustainable value through data-driven incremental changes.

Technical Competencies

·      Office Productivity Software Proficiency

Ability to effectively use Microsoft Office applications including Word, Excel, Outlook, and PowerPoint to support administrative workflows, reporting, communication, and document preparation.

·      Administrative Workflow Coordination

Experience managing daily office operations including scheduling, correspondence management, document processing, and internal communication support.

·      Accounting and Financial Administrative Support

Understanding of basic accounting workflows including invoice coordination, payment documentation, expense tracking, and financial record organization.

·      Record Management and Filing Systems

Ability to maintain structured physical and digital recordkeeping systems to ensure information accessibility, accuracy, and compliance.

·      Vendor and Supply Coordination

Experience managing office supply inventory, coordinating vendor relationships, and supporting procurement of administrative materials.

·      Customer and Dealer Communication Support

Ability to support professional communication with customers and dealer partners when administrative interaction is required within Pro-Tech Manufacturing & Distribution.

·      Basic Data Entry and Reporting

Ability to maintain administrative databases, update operational records, and support internal reporting requirements.

·      Confidential Information Management

Understanding of proper handling of sensitive company, financial, or personnel information.

·      Process Organization and Workflow Support

Ability to help maintain structured administrative processes that support operational consistency across departments.

·      Time Management and Task Prioritization

Ability to manage daily administrative responsibilities, respond to internal requests, and maintain workflow efficiency while supporting organizational needs.

·      Internal Team Support and Communication

Professional interaction with leadership, production teams, sales personnel, and external partners when required.