Triviron Project Jobs in Usa

Our client is a trusted IT infrastructure and managed services provider serving enterprise customers worldwide. Based out of Wilmington Delaware, they are looking to hire a Lead IT Project Manager on a Contract basis.

Contract Duration: 9 Month Contract to hire (Potential for extension or conversion)

Required Skills & Experience

• 5+ years of experience or equivalent expertise in technical Project management, leading complex technology projects and projects in a large organization related to new construction.
• College degree in related technical/business areas or equivalent work experience.
• Proven history of successful project management. Project management certifications such as PMP, PRINCE2 (Projects IN Controlled Environments), Agile, or Six Sigma are a plus.
• Experience with ServiceNow SPM: Demonstrated experience with ServiceNow Strategic Portfolio Management (SPM) capabilities, including Project and Portfolio Management (PPM) and Demand Management
• Project and Portfolio Management: Proven history in managing and executing projects and portfolios using ServiceNow SPM. Ability to oversee project lifecycle from initiation to closure, ensuring alignment with organizational goals.
• Demand Management: Expertise in handling demand management processes with in ServiceNow, including capturing, assessing, and prioritizing incoming demands to ensure efficient resource allocation.
• Proficient in Microsoft Office Suite, including advanced skills in MS Project and MS Visio.
• Project management experience, specially related to the delivery of technology in large, new build/construction projects. Ability to manage projects that are highly visible, strategic to Firm direction, or which are in trouble/off track.
• Advanced expertise in stakeholder management, with the ability to establish productive working relationships and influence decision-making across cross-functional teams and clients.
• Advanced experience in utilizing technical fluency, including knowledge of vendor products, and managing vendor relations, to enable on-demand access to shared pools of applications and services
• Proactively escalates and addresses decisions or constraints impacting project delivery within the portfolio
• Proven history of effectively managing resources, budgets, and high-performing teams in a fast-paced, agile environment
• Demonstrated proficiency in applying analytical reasoning and problem-solving techniques to break down business, technical, or operational objectives into manageable tasks and activities
• Demonstrated experience managing high volume project workload and ability to organize activities, events, and teams. Solid history keeping projects deliverables on time and within budget.
• Leadership skills, including the ability to motivate team members to achieve excellence.
• Analytical ability, organization, and decision-making skills. Ability to develop these skills in team members.
• Excellent written and verbal communication skills with ability to influence.
• Independent worker. Effectively manages new direction and a changing work environment.
• Effectively collaborate with Peer group to identify and highlight best practices in support through continuous assessment, and elevating process and product recommendations to senior managers.

Daily Responsibilities

• Develop and execute comprehensive project plans, incorporating technical requirements, resource allocation, and timelines to ensure on-time delivery of technology solutions
• Management of a team of project managers responsible for all aspects of technology project lifecycle, including:
• Scope development and management.
• Requirements gathering and documentation.
• Design of project solution in adherence with GT EP and WTS standards.
• Creation and management of project schedule in Microsoft Project or other project management application.
• Financial budget creation and tracking.
• Risk and issue management.
• Change management.
• Regular project status reporting.
• Identify and mitigate risks, proactively addressing potential roadblocks and implementing contingency plans to maintain project momentum
• Collaborate with cross-functional teams, including engineering, product, and business stakeholders, to define project scope, objectives, and deliverables, ensuring alignment with overall business goals
• Utilize advanced analytical reasoning to assess project performance, identify areas for improvement, and implement data-driven optimizations to enhance efficiency and effectiveness
• Champion the adoption of agile methodologies and technical solutions, fostering a culture of continuous learning and innovation within the team Required qualifications, capabilities, and skills
• 5+ years of experience or equivalent expertise in technical program management, leading complex technology projects and programs in a large organization
• Advanced expertise in stakeholder management, with the ability to establish productive working relationships and influence decision-making across cross-functional teams and clients
• Advanced experience in utilizing technical fluency, including knowledge of vendor products, and managing vendor relations, to enable on-demand access to shared pools of applications and services
• Proven history of effectively managing resources, budgets, and high-performing teams in a fast-paced, agile environment
• Demonstrated proficiency in applying analytical reasoning and problem-solving techniques to break down business, technical, or operational objectives into manageable tasks and activities Preferred qualifications, capabilities, and skills
• Excellent oral and written communication skills across functions and teams, up and down the chain of command
• Partners with key stakeholders to identify project inter-dependencies that may influence project success

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match with pre and post-tax options
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.

Project Manager (IT)

Second Round:

In-person interview in Lansing, MI, anticipated during the week of 4/6.

Assignment Duration

Initial 1-year contract with a possibility of extension based on performance and business needs.

Work Schedule (Hybrid – Non-Negotiable)

There is no remote-only option.

Required onsite days: Tuesday and Wednesday

Remote eligible days: Monday, Thursday, and Friday

Location Requirement

Candidates must be local to the Lansing, Michigan area (within a 1-hour commute). This requirement is non-negotiable.

Project Manager

This Project Manager will be responsible for a multi-year modernization project that is highly complex and requires extensive change management, vendor management, and experience with Microsoft DevOps.

This role works closely with technical teams, business stakeholders, and program leadership in the delivery of the project while meeting or exceeding customer expectations.

The Project Manager (PM) leads the modernization project team responsible for achieving project objectives. The PM plans, manages, and communicates project activities, ensuring the project is delivered according to the defined scope, schedule, and budget.

A collaborative leadership style is critical for success in this role. The environment relies on Agile Scrum self-managed teams, requiring a servant-leader project manager.

General Responsibilities

• Monitor and communicate project progress by actively managing cost, schedule, scope, resources, quality, and risks.
• Understand business and technical objectives and collaborate closely with Product Owners.
• Provide clear, timely, and accurate communication to stakeholders regarding project status using appropriate communication methods.
• Maintain effective communication with vendors throughout the project lifecycle.
• Provide leadership and foster collaboration between technical and business teams, gaining commitment and consensus when needed.
• Prepare and present project status reports to leadership and program governance teams.
• Work with project team members to develop and maintain Project Management Methodology (PMM) deliverables throughout the project lifecycle.
• Proactively identify, evaluate, and mitigate project risks and issues, escalating when necessary.
• Ensure adherence to Change Management processes when scope, schedule, or budget deviations occur.
• Develop Corrective Action Plans (CAP) for projects that fall into yellow or red status.
• Understand project benefits and business case impacts when evaluating change requests.
• Ensure project team compliance with IT governance activities.
• Manage project interdependencies and coordinate actions when changes impact other initiatives.
• Complete the project tailoring process to determine required deliverables.
• Review and understand vendor contracts to ensure proper management of vendor deliverables.
• Facilitate stakeholder collaboration by clarifying expectations and ensuring deliverables are assigned and completed.

Required Qualifications

• 5+ years of experience managing projects with budgets greater than $20 million
• 5+ years of Agile Scrum experience (must be documented in the resume)
• The past 5 years must include experience as a Project Manager on IT projects
• Experience managing IT projects within large, complex enterprise environments
• Strong collaboration and team-oriented mindset
• Experience working with multiple project managers to coordinate technology integration
• Must be local to the Lansing, Michigan area (within 1 hour)
• Onsite: Tuesday and Wednesday
• Remote: Monday, Thursday, Friday
• Provide three professional references with US phone numbers who can speak to IT project management experience
• Driver's license address will be verified prior to interview

Preferred Qualifications

• 1+ year of Microsoft DevOps experience
• Previous government experience highly desired

LRH is looking for a talented Senior Project Manager to lead our projects!

Lakeland Regional Health is a leading medical center located in Central Florida. With a legacy spanning over a century, we have been dedicated to serving our community with excellence in healthcare. As the only Level 2 Trauma center for Polk, Highlands, and Hardee counties, and the second busiest Emergency Department in the US, we are committed to providing high-quality care to our diverse patient population. Our facility is licensed for 892 beds and handles over 200,000 emergency room visits annually, along with 49,000 inpatient admissions, 21,000 surgical cases, 4,000 births, and 101,000 outpatient visits. For more than 100 years as a not-for-profit hospital, we reach beyond our hospital walls to promote wellness, education, and discovery. Lakeland Regional Health is the second largest private employer in Polk County, offering competitive pay, comprehensive benefits, and 5% retirement matching.

Job Summary

The Senior Project Manager will be responsible for leading the Project Team in the coordination and delivery of multiple complex projects, including ground up, expansion and renovation projects from conceptual planning throughout the project lifecycle. The individual must have a strong understanding of all aspects of program and project management and a strong track record as a project manager.

Behavioral Standards

1. Lives Our Promises:

• To treasure all people all uniquely created

• To nurture, educate and guide with integrity

• To inspire each and every one of us to do our very best

2. Develops and promotes Caring Relationships:

• Caring for self

• Caring for each other

• Caring for patients and families

• Caring for communities

3. Exhibits professional conduct and appearance in adherence with all applicable policies.

4. Performs all duties with respect and integrity.

Responsibilities

1. People at the Heart of All We Do

• Communicates appropriately with patients, families, team members, and our community in a manner that treasures all people as uniquely created.

• Ensures patients and families have the best possible experiences across the continuum of care.

• Fosters an inclusive and engaged environment through teamwork and collaboration.

2. Safety and Performance Improvement

• Behaves in a mindful manner focused on self, patient, visitor, and team safety.

• Demonstrates accountability and commitment to quality work.

• Participates actively in process improvement and adoption of standard work.

3. Stewardship

• Demonstrates responsible use of LRH’s resources including people, finances, equipment and facilities.

• Knows and adheres to organizational and department policies and procedures.

4. Standard Work

• Manage multiple complex projects including ground up, expansion and renovation projects from conceptual planning throughout the project lifecycle.

• Manage property acquisition due diligence efforts and entitlements.

• Prepare budgets and schedules at key project phases such as Conceptual, SD, DD, and CD milestones.

• Manage the A/E qualification and selection process. Prepare the contract and exhibits and facilitate the contract negotiation process with the selected A/E.

• Prepare RFP packages to evaluate, recommend, and manage external consultants for various scopes including, but not the limited to, the following: Geotech, Building Envelope CX, MEP Cx, Traffic, MEq, Shielding, T&B, Materials Testing, and Special Inspections.

• Assist in obtaining required regulatory approvals including, but not the limited to, the following: Zoning, Annexation, Site Plan Approval, Wetlands, Permitting, FDOT, Public Transportation, USPS, AHCA.

• Continually review/evaluate the design development process for adherence to LRH Design Standards, IT Standards, Facilities’ Best Practices, Vendor Drawing Coordination and Code Compliance.

• Prepare RFP packages and manage the bid selection process for the selection of the CM.

• Hold scope and pricing review meetings with CMs. Prepare the contract and exhibits and facilitate the contract negotiation process with the selected CM.

• Provide construction administration and QA/QC efforts throughout the construction phase including, but not the limited to, the review of the following: Submittals and RFIs, CM Monthly Schedule Updates, Monthly Pay Applications, Buyout Savings, Contingency Usage, and Change Orders.

• Assist in establishing required utility accounts including, but not the limited to, the following: electric, water and sewer, medical gas, and fuel.

• Prepare, distribute, and oversee PCRA, ICRA, and ILSM processes, when applicable.

• Effectively communicate to and work in close liaison with Real Estate, Facilities, IT and Key Clinical and Support Stakeholders.

• Assist LRH leadership with operational planning meetings for established go-live.

• Maintain project reporting requirements including, but not the limited to, the following: weekly updates to project tracking logs and monthly dashboard reports for distribution to project stakeholders and leadership.

• Maintain accurate financial reporting including, but not the limited to, the following items: tracking of Commitments, Current Expenditures, Projected Expenditures, Direct Purchase Orders, and Monthly Cash Flow Projections.

• Manage the acquisition of all FF&E items including art, signage, furniture, and medical equipment.

• Represent LRH at all AHCA OPC & AHCA Life Safety inspections.

• Manage external consultants for project turn-over processes such as the following: floor burnishing, terminal clean, sharps, supply stocking, etc.

• Facilitate the project closeout process and review compliance with the following: As-Built drawings, A/E record drawings, O&M manuals, Warranties, Trainings, Punch List Completion, Attic Stock Turnover.

• Promotes Lakeland Regional through thought leadership, speaking engagements, and/or business development efforts.

5. Leadership

Competencies

1. Knowledge and Skills

•Self-motivated with a strong ability to multitask, work independently, and manage all aspects of projects effectively and efficiently

• Detail-oriented with strong planning, organization, critical thinking, problem solving, and decision-making skills.

• Strong leadership with coaching and staff development skills.

• High degree of tactfulness, maturity, and business ethics.

• Exemplary written and interpersonal/verbal communication skills.

• Creates a high performing team by building strong relationships, mobilizing others to action and effectively leveraging the talent of their team.

• Proficient in preparing and delivering presentations to executive leadership and project stakeholders.

• Strong understanding of financial and accounting principles and procedures.

• Proficient in reading and interpreting construction documents and contracts.

• Proficient use of computerized and mobile project management systems / software including Procore, Bluebeam, and Microsoft Project.

• Knowledge of codes and standards including the FBC, FGI, NFPA, and LS.

2. Education

Essential:

Degree Level: Bachelor

Preferred:

Degree Level: Bachelor

Degree Type: Architecture, Construction Management, Engineering

3. Experience

Essential:

· Five years of healthcare project management experience including project budgets in the range of $5-50M

· Experience with plans review and inspections with the Agency for Health Care Administration (AHCA) or similar authority having jurisdiction

Preferred:

· Eight to ten years of healthcare project management experience including project budgets in the range of $25-100M+

· Experience with plans review and inspections with Team F of the Agency for Health Care Administration (AHCA)

• Gathering IT related project requirements  
• Determining the IT scope of work 
• Developing IT estimates for each project and submitting for approval (obtain project funds) 
• Creating & maintaining project schedules 
• Monitoring and managing project finances (forecast project cashflow monthly) 
• Coordinating all IT activities with internal Facilities Construction teams, IT partners and contractors 
• Report on project status 

• Responsible for overseeing all aspects of a project in the Greater San Francisco Service Area and South Bay program, ensuring the delivery of IT solutions and services that provide the highest value in support of the Capital Construction and Infrastructure Portfolios 
• Project planning, Project financial management, Project schedule management, Project resource management 
• The ability to manage highly complex, large-scale project with overlapping schedules with multiple inter-dependencies is expected 

• 5+ years of information technology experience that includes a broad understanding of IT infrastructure projects through professional services consulting and/or project/program management 
• Demonstrated track record in leading multiple teams through both overlapping and sequentially related projects 
• Demonstrated hands-on experience with MS Excel and Project
• Demonstrated experience with ServiceNow and various supplier portals (OneLink is what is used here)
• Demonstrated strong customer focus and client relationship building skills 
• Must possess excellent verbal and written communication skills 
• Capital Construction experience is preferred & project management in a healthcare environment is a plus 
• PMP Certification is a plus but not a must.

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.

Position Summary

Soil Solutions Inc. is seeking an experienced Project Manager to lead the delivery of assigned projects from preconstruction handoff through closeout. This role is responsible for overall project execution—including safety leadership, financial performance, scheduling, client coordination, subcontractor management, and quality control.

The Project Manager serves as the primary point of contact for owners and project partners and works in close coordination with the Superintendent(s), Project Engineer(s), and leadership team to ensure each project is delivered safely, efficiently, and profitably.

Project Managers report to a company owner.

Core Responsibilities1) Safety Leadership

At Soil Solutions Inc., safety is non-negotiable. The Project Manager is expected to lead by example and actively drive jobsite safety performance.

• Maintain overall responsibility for jobsite safety in accordance with the project SSHASP and Soil Solutions Inc. standards.
• Ensure compliance with OSHA and all applicable federal, state, and local safety requirements, driving incident-free execution.
• Verify consistent completion of safety planning and leading indicators, including:
• AHA’s (Activity Hazard Analyses)
• Toolbox Talks and Safety Huddles
• Jobsite safety documentation and tracking
• Participate in, and when needed lead, toolbox talks and safety huddles.
• Complete and verify daily safety reporting in company project systems (ex: Procore).
• Review jobsite monitoring tools (ex: Arrowsight), address issues immediately, and implement corrective action plans.
• Conduct routine safety walks with safety personnel and field leadership to ensure compliance and accountability.
• Ensure 811 / Miss Utility locates are completed before any ground disturbing work begins.
• Require test holes and field verification methods when needed to prevent utility strikes.
• Report utility incidents immediately to the Project Executive or Division Manager and support corrective actions.
• Lead Safety Stand-Downs and support incident investigations and root-cause analysis as required.
• Maintain jobsite cleanliness, organization, and proper storage of materials and equipment.

2) Financial Management & Project Compliance

The Project Manager is accountable for the project’s cost performance, billing, and contract compliance.

• Perform daily and weekly quantity tracking to verify progress and production.
• Prepare weekly and monthly cost reports and cost detail updates.
• Utilize field productivity tools as needed (ex: HeavyJob timecard entry and production tracking).
• Interpret estimating and production outputs when applicable .
• Prepare monthly pay applications and coordinate with the client to support prompt payment.
• Identify, track, and communicate all extra work / non-contract work to leadership.
• Lead change management from start to finish, including:
• Meeting contract notice requirements
• Pricing and submitting change orders
• Supporting time impact analysis and delay claim documentation when required
• Maintaining detailed project documentation
• Review and approve payables including subcontractor and vendor invoices.
• Confirm accuracy of payroll and equipment reporting and resolve discrepancies quickly.
• Lead monthly and quarterly forecasting / cost-to-complete reporting.
• Ensure subcontracts and purchase orders are executed on time and meet client and company requirements.
• Ensure compliance with all project-specific requirements including certified payroll and workforce reporting when applicable.
• Support client participation goals for small/disadvantaged/minority businesses where contractually required.

3) Scheduling, Planning & Production Execution

This role requires strong planning, schedule ownership, and day-to-day coordination with the field.

• Lead development of the baseline project schedule (CPM) and obtain required approvals.
• Review and approve weekly look-ahead schedules and verify they align with the baseline CPM schedule.
• Lead schedule updates and submissions in accordance with contract requirements.
• Coordinate work sequencing with Superintendent(s), subcontractors, vendors, and project stakeholders.
• Coordinate utility requirements and provider scheduling as needed.
• Participate in constructability reviews, value engineering, and proactive problem-solving.
• Review and approve work packages for field execution.
• Represent Soil Solutions Inc. in meetings with owners, designers, project partners, and internal stakeholders.
• Hold regular coordination meetings with Superintendent(s) and Project Engineer(s) to plan:
• Equipment and material needs
• Subcontractor scheduling
• Staffing and production goals
• Risk items and constraints
• Understand bid assumptions and convert them into field execution targets.
• Ensure long-lead material procurement supports schedule demands.
• Partner closely with field leadership to ensure project deliverables are achieved safely and efficiently.

4) Quality Control & Documentation

Project Managers are expected to set the standard for quality and project records.

• Use Soil Solutions Inc. project controls and management procedures to deliver contract requirements.
• Coordinate with the Project Engineer(s) and Superintendent(s) to ensure work complies with contract documents and specifications.
• Ensure SWPPP inspections are completed as required and deficiencies are corrected and documented.
• Address non-conforming work quickly and ensure corrective actions are verified and recorded.
• Maintain complete project records in company systems and hard copy format where required.
• Ensure accountability for quality across all project participants, including subcontractors.

QualificationsEducation / Experience

• B.S. Degree in Civil Engineering, Mechanical Engineering, Construction Engineering OR a related 4-year degree in Construction or Environmental Management, plus 7+ years of related construction experience.
• Prior experience as a Project Manager on projects valued $10M+ preferred.

Relevant Construction Experience

Experience in heavy construction or specialty civil work, including one or more of the following:

• Drilled Micropiles, Large Diameter Caisssons, CFA and Tiebacks
• Driven Deep Foundation Piles or vibrated sheet piles
• Helicals or Stelcor Piles
• Civil infrastructure and sitework
• Roads, bridges, or transportation work
• Environmental construction
• Support of excavation
• Cast-in-place concrete foundations
• Underground utility systems
• Water and wastewater treatment projects

Skills

• Strong organizational skills, attention to detail, and urgency in execution.
• Effective client communication and ability to lead meetings professionally.
• Ability to perform in a fast-paced environment while managing multiple priorities.
• Proficiency interpreting plans/specs and coordinating execution with field teams.
• Ability to lead, mentor, and develop team members.

Licensing / Site Access

• Valid Driver’s License required
• Ability to obtain site credentials such as TWIC, DBIDs, or similar access requirements for restricted/government sites

Asphalt Specialists, LLC., is now hiring a Construction Project Engineer to manage the planning and coordination to ensure project completion within budget and according to schedule. A Project Engineer I and II supports the project team in planning, organizing, and delivering projects on schedule and within budget. This role involves administrative, coordination, and communication tasks that help maintain smooth project operations. The Project Engineer I and II will be able to perform the following essential functions under the supervision of the Account Manager.

Required Experience:

Roles and Responsibilities:

1. Project Administration

* Document Control: Organize and maintain project files, including contracts, change orders, and meeting minutes.

* Contract and Subcontract Management: Assist in preparing, distributing, and tracking contracts and purchase orders.

* Permit Coordination: Help secure and track necessary permits, licenses, and registrations required for the project.

* Construction Submittals:

• Receive submittals from subcontractors and suppliers, ensuring all required documentation is complete.
• Distribute submittals to the appropriate design professionals or internal stakeholders for review and approval.
• Track submittal status, maintain an accurate log of submittals, and follow up to ensure timely responses.
• Organize and archive approved submittals and related documents for easy reference.

2. Scheduling and Coordination

* Project Calendar: Maintain and update the master project schedule or calendar, alerting the team to upcoming deadlines and milestones.

* Meeting Coordination: Schedule project meetings, prepare agendas, take minutes, and follow up on action items.

* Resource Allocation: Support account managers in coordinating labor, materials, and equipment needs with vendors and subcontractors.

3. Communication and Reporting

* Team Communication: Serve as a central point of contact for the project team, relaying information and updates as needed.

* Client Interaction: Help respond to client inquiries and requests, escalating issues to senior management or the account manager as appropriate.

* Progress Reporting: Assist in compiling and distributing regular project status reports, summarizing updates, accomplishments, and concerns.

4. Budget and Cost Tracking

* Invoice Preparation:

• Work with account managers and accounting teams to gather all necessary documentation (timesheets, purchase orders, subcontractor invoices, etc.).
• Prepare draft invoices for clients, ensuring accuracy in billing rates, quantities, and costs.
• Coordinate invoice approvals and submit final invoices within agreed-upon timeline.

* Invoice Processing: Collect and verify invoices from suppliers and subcontractors, ensuring accuracy before forwarding to accounting.

* Expense Monitoring: Track and record project expenditures, flagging any discrepancies or potential overruns to project leadership.

* Change Order Documentation: Help prepare and process change orders, ensuring accurate cost and schedule implications are captured.

5. WIP and Backlog Management

* WIP Spreadsheet Preparation

• Gather financial data such as costs incurred, projected costs, and revenue to date from accounting and project management teams.
• Prepare and regularly update the Work-In-Progress (WIP) spreadsheet to reflect ongoing project status, percent complete, and forecasted costs.
• Ensure all formulas and calculations are accurate, providing clear visibility into project health.
• Present WIP reports to project managers, finance, or senior leadership for decision-making and financial planning.
• Keep historical records of WIP spreadsheets for auditing and analysis.

* Backlog Spreadsheet Updating

• Maintain and update the backlog spreadsheet to show upcoming and secured projects along with their start dates, projected revenues, and allocated resources.
• Coordinate with account management team to track newly awarded projects and add them to the backlog.
• Communicate backlog changes to project managers, finance, and other stakeholders to support resource planning and financial forecasting.

6. Quality Assurance and Compliance

* Documentation Support: Aid the account manager and project management team in maintaining records of inspections, testing, and compliance reports.

* Standards and Regulations: Ensure that all documents and project records meet industry standards and regulatory requirements.

* Site Coordination: Coordinate with on-site personnel to ensure that quality procedures and safety protocols are consistently followed.

7. Risk and Issue Management

* Early Warning: Track project risks or issues, escalating concerns to project management for timely resolution.

* Problem-Solving: Proactively identify coordination or logistical challenges and propose solutions to keep projects on track.

* Contingency Planning: Maintain backup plans or alternative approaches for materials, scheduling, or resource allocation.

8. Collaboration and Stakeholder Management

* Internal Coordination: Work closely with estimators, account managers, field teams, and other departments (e.g., HR, finance) to streamline project workflows.

* External Relationships: Coordinate with vendors, suppliers, and subcontractors for timely deliveries and clear communication.

* Status Updates: Prepare regular updates for stakeholders, including senior management and clients, on project milestones and outcomes.

9. Project Closeout

* Documentation Finalization: Collect and organize final project documents, such as as-built drawings, warranties, and operation manuals.

* Lessons Learned: Participate in project debriefs to capture best practices and improvement opportunities for future projects.

* Closeout Reports: Help compile final project reports and archive necessary documentation for reference.

An employee in this position may be requested to do any or all the foregoing essential functions. These examples do not include all the duties which the employee may be expected to perform.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

The Project Engineer I and II will possess at a minimum the following attributes:

* Meets all of the Company’s core values

* Strong work ethic and ability to self-start

* Organizational Skills: Capable of managing multiple tasks and priorities in a fast-paced environment.

* Communication: Clear and effective verbal and written communication with internal teams, clients, and subcontractors.

* Detail-Oriented: Accuracy in updating schedules, tracking expenditures, and maintaining project records.

* Multitasking: Ability to handle various administrative duties simultaneously while delivering consistent, quality work-product.

* Technical Knowledge: Familiarity with construction terminology, processes, and software/tools (e.g., MS Project, Procore, or similar).

* Problem-Solving: Proactive in identifying potential issues and finding practical solutions.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Ability to sit for prolonged periods of time.

* Ability to work at a computer for prolonged periods of time.

* Ability to work under pressure and meet deadlines.

* Ability to travel to various office locations, meetings, training and/or conferences as needed or required by employer.

* Ability to communicate via telephone, email, video or in person. Ability to present to small groups.

DISCLAIMER: All the above duties and responsibilities are essential job functions subject to reasonable accommodation and change. All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. You may be required to perform other or different job-related duties as requested by your supervisor, subject to reasonable accommodation. This document does not create an employment contract, implied or otherwise. Employment with the Company is 'at-will.' The Company is an Equal Opportunity Employer.

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

About Clayco Systems and Equipment Innovations (SEI)

As part of our integrated service offerings, Clayco’s Systems and Equipment Innovations (SEI) offers a turnkey solution to execute complex building systems and process systems. Clayco SEI provides preconstruction, design, purchasing, and installation of mechanical, electrical, and process scopes of work.

The Role We Want You For

As a Project Manager with SEI, you will be based on the construction project site. In this role you will be responsible for project staff to lead the project in overall project execution, quality, safety, and schedule of various scopes. These scopes may include structural, mechanical, electrical, and other trades related to building and process systems on highly complex projects nationwide., These responsibilities will cover the full life cycle of the project including planning, construction, start up, testing, commissioning, and turnover. All these functions will have a specific focus relative to self-perform execution of respective scopes of work.

The Specifics of the Role

• Establish and execute the budget, timeline, quality control plan, and overall project execution plan.
• Coordinate with Project Superintendent in development of a project site logistics plan.
• Manage the project permit procedure.
• Oversee the preparation of installation for self-perform, and subcontracted scopes.
• Contract management for installation subcontractors.
• Manage the subcontractor buyout process.
• Review PO’s & Negotiate Terms.
• Communicate project expectations to the field operations team.
• Assist Superintendent in the management of self-perform, and subcontracted scopes.
• Maintain understanding of the Clayco/Owner contract.
• Enforces the requirements of the owner agreement at the jobsite.
• Oversee the submittal, change order, and pay request process.
• Participate with project team and preconstruction services in development of a Project Code of Accounts.
• Oversee project cost control and cost reporting including general conditions, equipment, materials, and installation.
• Assist in generation of project costs and Job Cost Report.
• Contribute to the analyzing and forecast of quarterly Total Cost Projection reports.
• Setup progress/productivity tracking systems and review updates from the team regularly. Provide feedback and direction based on trends and data analytics.
• Coordinate personnel and resources, including the supervision of project jobsite staff.
• Monitor project labor.
• Develop, update, and Maintain project schedule.
• Initiate jobsite mobilization including temporary facilities, site personnel, and processes.
• Monitor and record training of all staff personnel.
• Report and track Expediting of Materials/Equipment.
• Setup Equipment Status Tracking.
• Setup Material Tracking.
• Expedite deliveries to meet schedule.
• Assist preconstruction services in bidding projects.
• Implement applicable safety, EEO, and Affirmative Action programs.
• Participate in the project’s quality process.
• Contribute to schedule and project close-out processes.
• Manage Design Trades.
• Oversee Accountability for schedule/coordination/document control.
• Manage all owner coordination and communication.

Requirements

• Bachelor’s Degree in Construction Management, Engineering, Architecture or related degree preferred.
• 6-10 years of experience managing construction projects ($25+ million) ideally design-build.
• Strong project safety record and commitment to safety and quality.
• Strong understanding of productivity tracking and industry standard production rates.
• Previous experience with set-up, budget planning, buyout, and cost reporting.
• Demonstrated knowledge of construction principles, practices, and technology.
• Previous experience leading a successful project management team.
• Creative and results-oriented with a sense of urgency.
• Ability to walk the job site, climb ladders, and multi floor scaffolding.
• Ability to lift objects at least 50lbs.

Some Things You Should Know

• This position will service our clients in the Southeast.
• Our clients and projects are nationwide – Travel will be required.
• No other builder can offer the collaborative design-build approach that Clayco and SEI does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!
• This position is classified as a safety-sensitive role in accordance with applicable state and federal laws. Candidates selected for this position will be subject to a comprehensive background check, which includes mandatory drug testing.

Why Clayco and SEI?

• 2024 Best Places to Work – Crain’s Chicago Business, St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2024 ENR Midwest – Midwest Contractor (#1).
• 2024 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2024 ENR Top 100 Green Contractors – Green Contractor (Top 5).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

POSITION SUMMARY:

The Project Manager provides overall leadership for heavy civil infrastructure and transportation construction projects consisting of highway, road, bridge, civil and site work and serves as the primary point of contact with the customer. Working with the Superintendent(s) and Project Engineer(s), the Project Manager carries out the Company policies and procedures to ensure that both the Company and customer objectives are achieved. Project Managers typically report to the Project Executive or Division Manager, and on larger projects with multiple Project Managers may report to a Senior Project Manager. The Project Manager may oversee one or more projects concurrently, depending on size and scope of work within an operating region, and may assist the estimating team to procure new work occasionally.

RESPONSIBILITIES:

Safety

• Responsible for overall job safety as per the SSHASP for each project to which they are assigned.

• Ensure project meets or exceeds all OSHA standards and other regulatory requirements to deliver incident and injury free outcomes.

• Ensure project is compliant with all safety protocols – AHA’s, Toolbox Talks and other leading indicators.

• Participate in the preparation and presentation of Toolbox Talks and Safety Huddles.

• Enter daily safety reporting in system such as Procore

• Review Arrowsight footage and corrective action plans

• Conduct routine safety leadership walks with safety personnel and implement corrective action plans as needed.

• Promote culture of safety for the entire project, including subcontractors and all other stakeholders.

• Verify Miss Utility One Call Center requests are made and completed prior to ground disturbing work.

• Ensure that test holes and other methods are employed to avoid incidents with all known utilities.

• Report any incidents with utility lines to the Project Executive or DM.

• Lead Safety Stand-Downs and assist in root cause analysis investigations for any incidents and injuries

• Ensure good housekeeping and orderly storage of materials and equipment throughout the jobsite.

Financial and Compliance

• Perform daily and weekly quantity review.

• Perform weekly and monthly cost detail reports.

• Familiar with or able to use HeavyJob timecard entry and production planner.

• Familiar with or able to use HeavyBid reports.

• Prepare monthly payment applications and reconcile with the client to ensure prompt payment.

• Track and report all extra work or non-contract work to Project Executive or Division Manager.

• Lead the change management process to include:

• Timely and proper notice requirements to the client
• Prepare and submit change orders to the client.
• Prepare or assist in the preparation of time impact analysis or delay claims
• Ensure proper documentation and recordkeeping

• Review and approve all payables including subcontractor and vendor invoices.

• Ensure the accuracy of payroll and equipment information.

• Lead and prepare monthly and/or quarterly Cost Estimate/Forecast.

• Ensure that all subcontracts and purchase orders are timely executed and meet all Company and client requirements.

• Ensure that any employee utilization and small/disadvantaged/minority business goals and routine reporting are satisfied.

• Ensure that certified payroll and other employee compliance requirements are met.

Planning and Production

• Lead the development of and approve the project CPM schedule.

• Review and approve the weekly project look-ahead schedules.

• Ensure that look-ahead schedules comport with the approved baseline CPM schedule.

• Lead the monthly updating and submission of the CPM schedule.

• Assist Superintendent to coordinate all work with subcontractors, vendors, and other stakeholders.

• Coordinate all utility requirements with providers.

• Participate in problem solving and value engineering planning.

• Review and approve work packages for field use.

• Lead and represent the Company in meetings with Owner, Project Partners, and other stakeholders.

• Meet regularly with Superintendent(s) and/or Project Engineer(s) to review and coordinate upcoming work and needs such as equipment, material, and subcontractors.

• Understand bid assumptions and effectively communicate production goals to team.

• Ensure that all material deliveries and long lead-time items support the production schedule.

• Work closely with the Superintendent to ensure that all deliverables and objectives are achieved.

Quality Control

• Use the tools and processes in the Project Management Manual to fulfill project deliverables.

• Coordinate with Project Engineer(s) and Superintendent(s) to ensure conformance with contact documents.

• Ensure that routine SWPPP inspections are made, and corrective actions documented.

• Ensure corrective actions to address non-conforming work.

• Ensure accountability for quality throughout the project.

• Maintain all project records in the system and hard copies as required in the field office.

QUALIFICATIONS:

• B.S. Degree in Civil, Mechanical, or Construction Engineering, or 4-Year Degree in Construction or Environmental Management with 7+ years of related experience. At least 2 years as a Project Manager on projects with a value of at least $10M preferred.

• Experience in Heavy Civil Construction (highways, roads, bridges, structures, support of excavation, cast-in-place and pile foundations, underground utility systems, site work, and environmental; wastewater treatment plants a plus).

• Capable of meeting deadlines, self-motivated, detail oriented, highly organized, excellent follow-through capability.

• Effective verbal and written communication skills are essential to this position.

• Ability to perform effectively in a fast-paced environment and accurately process documents and perform duties in a timely manner.

• Familiar with electronic document access and construction management software such as Procore.

• Familiar with financial management and accounting software such as Viewpoint.

• Familiar with project critical path method scheduling software such as Primavera P6.

• Proficient with interpreting plans and specs and developing construction schedules.

• Experience leading and developing subordinates into positions of advancement.

• Experience with design-build or alternative project delivery a plus

• Valid Driver’s License.

• Able to obtain TWIC, DBIDs, or other similar credentials for access to restricted or government sites.

Reports to: Project Executive or Division Manager

Business Unit: Mid-Atlantic Region

Location: Richmond, VA

Travel Requirements: Works within an operating region that may require one-way travel distances of up to 100 miles. Occasional overnight travel to other regional offices may be required.

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.

#LI-Onsite

Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively “Posillico”) do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America’s Contractor – is a national company with more than $8 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

The Role:

The Project Executive provides overall leadership and direction on the construction project. Typically, the Project Executive is responsible for negotiating the Owner contract, is the main contact for the Project Manager for issues concerning budget, billing and client satisfaction, and ensures the fiscal success of the project.

Responsibilities:

• Provide leadership in business judgment and all financial and profitability aspects of projects under your jurisdiction Participate extensively in and the work acquisition process, working to define and develop project budgets and schedules that will achieve profitability objectives taking into account project-specific challenges
• Set appropriate milestones and assign staff qualified to handle the scope and complexity of the project
• Work closely with clients, owners, architects, and subcontractors to develop relationships that exceeds the client satisfaction to Suffolk’s demanding standards
• Provide oversight in managing all necessary resources throughout the entire project from start-up through closeout and ensure that the Owner’s expectations regarding budget, schedule, and quality, as well as Suffolk’s profitability objectives are met or exceeded

It is expected that the Project Executive is the “common thread” that owns the project from Pre-Construction through Closeout and beyond. This involves:

• Oversight of projects at a high level from beginning to end including budget, costs, unexpected events, general performance, and overall progress against plan
• Ensure that the day-to-day operations of projects are transitioned effectively to Project Managers and Superintendents from Preconstruction when work commences in the field
• Mentor, train, and coach staff to perform to or exceed Suffolk standards
• Represent Suffolk to the Owner(s), Architects, Consultants, Government Authorities, Vendors and Subcontractors

Project Acquisition:

• Participate to understand unique owner needs, to represent Suffolk capabilities and help close potential client
• Review projects for unique challenges that will impact budget/profitability objectives utilizing Litmus Test
• Utilize industry contacts and relationships to generate appropriate project leads and follow through to acquisition as required
• Participate in and contribute to the RFP response process including editing for project specific content, and interview preparation and participation as requested
• Participate in Contract negotiation as requested

Project Start Up/Turnover/Pre-Construction:

• Assign appropriate Project Staff (Includes Project Management and Field Ops Staff)
• Review and approve the pre-mobilization activities
• Ensure Turnover meeting occurs between Preconstruction and Operation teams
• Be the pre-construction lead as requested, working closely with the pre-construction, and estimating teams to develop project specific budgets, schedules, and logistics plans

Project Operations:

• Responsible for ensuring that Projects achieve budget, schedule, quality, and profitability objectives
• Maintain a thorough understanding of the Suffolk/Owner Contract. Ensure project team understanding of same and that project achieves compliance with
• Visit sites regularly to monitor project performance, schedule, and expenditures with project staff, highlight potential challenges and provide leadership in responding creatively to bring projects in on schedule and under budget, where feasible., and to the standard of quality expected

People:

• Monitor and evaluate Project Manager and Superintendent staff assignments
• Responsible for development of entire team
• Assist in sourcing and screening of candidates as requested; mentor, coach, and train them to perform and ensure effective matching of talent to project scope

Financial Performance:

• Cash Management
• Accounts Receivable
• Accurate Financial Forecasting
• P&L including full understanding of project contingencies, liabilities, and savings potential

Schedule Performance:

• Assist the project staff in the development of the Baseline Schedule
• Monitor schedule performance
• Assist the project team in initiation of Lean Planning processes and workflow
• Ensure Project Staff understands and is trained in Suffolk Standard Operating Procedures (SOPs) and monitor compliance

Safety:

• Champion jobsite safety effort, motivating the on-site team in the implementation of Suffolk Safety Program
• Ensure the original project budget includes project appropriate funding

Meeting Management:

• Attend all scheduled meetings necessary to monitor and manage project profitability
• Chair and/or attend weekly project staff meetings

Client Relationships:

• Attend owner and project meetings, maintain continuous client contact to gauge performance perceptions and communicate relevant information to Project Team
• Become the Suffolk representative on the team

Qualifications:

• Bachelor’s degree with a minimum of 10-15 years of construction management experience for a large-scale general contractor or CM at Risk firm
• Self-perform experience a plus
• In-depth knowledge of intricate commercial construction practices required
• Experience leading multiple successful project teams including development of direct reports and maintaining relationships with external entities
• Each set of projects has specific characteristics regarding size, complexity, sector etc, which dictate the precise years of experience and industry knowledge necessary for success, above and beyond general construction knowledge and experience
• The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Job Summary:

The Project Specialist supports project cost and financial control activities to ensure accurate and timely reporting. This role assists with budgets, change orders, earned value tracking, and project status reporting, and works with Project Managers, Branch Managers, and Regional Controllers to provide clear visibility into overall project performance.

Specific Role Responsibilities:

• Ensuring all project budgets are set up in Vista (ERP)
• Ensuring all project related costs are booked to the correct project, phase code and cost type each month.
• Ensuring all Purchase Orders are properly managed by the requestors.
• Ensure monthly accruals are made at month end to project cost
• Reviewing and auditing job cost on projects to ensure accuracy
• Ensuring all Change Orders on projects are executed and projected revenue, cost and gross profit numbers are updated in Vista each month
• Ensuring all projects are billed to clients weekly and/or monthly
• Ensuring scope, cost, and schedule risks are brought before the Project Managers to assist with their decision making.

Required Skills and Abilities:

• Experience with project accounting and cost control
• Construction Scheduling & Cost Control and/or Industrial Project Controls courses (preferred but not required)
• Hands-on exposure to tools like Primavera P6, MS Project, Excel/Power BI, and cost reporting (preferred but not required)
• Ability to review, interpret and organize data and information
• Understand financial terms and basic financial instruments (bonds; guarantees; payment security)
• Experience in Vista ERP beneficial

Essential Core Competencies:

• Financial Acumen: Demonstrates strong understanding of project accounting, job cost controls, accruals, revenue recognition, and gross profit management.
• ERP & Systems Proficiency: Proven ability to accurately set up, manage, and maintain project budgets, cost codes, and financial data within Vista (or similar ERP systems).
• Attention to Detail: Consistently ensures accuracy in job cost reporting, billing, accruals, and change order processing through thorough review and auditing practices.
• Ensures Accountability: Holds self and project stakeholders accountable for proper cost coding, purchase order management, and timely financial updates.
• Collaboration: Partners effectively with Project Managers, Operations, and Procurement to align financial data with project execution and decision-making.
• Communication: Clearly communicates financial insights, risks, and discrepancies related to scope, cost, and schedule to support informed project decisions.
• Risk Identification & Mitigation: Proactively identifies financial, scope, and schedule risks and escalates them to Project Managers to minimize project exposure.
• Drives Results: Ensures timely billing, accurate cost tracking, and updated financial projections to support strong project performance and profitability.
• Process Discipline: Follows and enforces established financial processes to ensure consistency, compliance, and audit readiness across all projects.
• Situational Adaptability: Adjusts priorities and approach to meet changing project demands, deadlines, and operational needs.

Education and Experience:

• Associate’s degree or equivalent industry experience required; Bachelor’s degree preferred.
• At least 1+ years of experience in project management, estimating, or sales within the construction or related industry preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Ability to walk job sites as needed.
• May be required to travel to job sites or other locations as necessary.

Legal Disclaimer:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Penhall Company is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a))

This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Penhall Company reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary.