The Best Admin Jobs in Usa
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About Wakefern
Wakefern Food Corp. is the largest retailer-owned cooperative in the United States and supports its co-operative members' retail operations, trading under the ShopRite®, Price Rite®, The Fresh Grocer®, Dearborn Markets®, Fairway Market®, Gourmet Garage®, Di Bruno Bros.®, and Morton Williams® banners.
Employing an innovative approach to wholesale business services, Wakefern focuses on helping the independent retailer compete in a big business world. Providing the tools entrepreneurs need to stay a step ahead of the competition, Wakefern’s co-operative members benefit from the company’s extensive portfolio of services, including innovative technology, private label development, and best-in-class procurement practices.
About You
As a member of the Southern Perishables Logistics Team, the Temp Logistics Administrative Clerk will be responsible for performing various essential administrative functions in support of warehousing operations. These include, but are not limited to, data entry for receiving, store invoicing and delivery administration receipts. Additionally, the Temp Logistics Administrative Clerk will provide the necessary service to warehouse operations when needed and fulfill any request for retail, perishable and grocery warehouse operations. This position supports a 7 day operation and works directly with the Supervisory team to provide seamless product workflow to 400+ stores under the ShopRite®, Price Rite®, The Fresh Grocer®, Dearborn Markets®, Fairway Market®, Gourmet Garage®, Di Bruno Bros.®, and Morton Williams® banners. The associate would be working 2:30pm-10:30pm any 5 of the 7 days in the week.
Core Functions
- Assist management to ensure high sanitation/safety standards and smooth warehouse workflow
- Data entry for receiving, store invoicing and delivery administration receipts
- Monitors warehouse and machine scratches to prioritize needed selection items
- Maintains accurate productivity reports
- Responsible for RF units, keeping batteries charged, and maintains an updated log on all equipment
- Interact with supervision and the affiliated workforce in areas of selection, receiving and housekeeping
- Insures proper adherence to policy and accuracy
- Additional duties as required for business needs
Knowledge and Skill Requirements
- High School graduate or equivalent required, some college a plus
- Knowledge of WMS, Rapid and item maintenance functions is essential
- Strong analytical, organizational, and administrative skills is essential
- Well-developed verbal, written, and interpersonal skills. Ability to communicate professionally, persuasively and effectively, both in person and through email communication
- Flexibility with work schedule: ability to work any 5 out of 7 day schedule, frequent overtime, alternate shifts, holidays and weekends – work week and days off will be based on business needs and may not contain traditional Saturday/Sunday off days
- The scheduled time is 2:30pm-10:30pm.
- Excellent computer skills (Microsoft Office Suite proficiency required to include creating spreadsheets in Excel
- Able to work independently as well as with a team
- Ability to multi-task and work under pressure meeting deadlines as required
- Bi-lingual English/Spanish preferred
Working Conditions & Physical Demands
- Ability to stand, walk, and look up and down for long periods of time
- Ability to work in refrigerated warehouse environment for long periods of time
- Ability to sit and look at computer screens for long periods of times, when required
- Ability to operate mobile equipment (single pallet jack)
- Must wear protective steel toe footwear at all times
- Occasional bending, lifting and/or moving a case up to 25 pounds
Core Competencies
- Communicate Effectively: Communicates thoughts and ideas in a well-organized manner, encouraging two-way communication.
- Build Relationships: Creates cross-functional partnerships through the development and maintenance of constructive and cooperative relationships.
- Stay Competitive: Demonstrates a mindset of continuous improvement while exhibiting passion and enthusiasm for their work.
- Embrace Change: Looks for new ways of working by supporting advancements in processes and technology.
- Develop You: Identifies and capitalizes on opportunities for personal and professional career growth.
- Drive for Results: Supports divisional and strategic objectives through achievement of work goals.
Compensation and Benefits
The salary range for this position is $17.50 per hour. Placement in the range depends on several factors, including experience, skills, education, geography, and budget considerations.
Wakefern is proud to offer a comprehensive benefits package designed to support the health, well-being, and professional development of our Associates. Benefits include medical, dental, and vision coverage, life and disability insurance, a 401(k) retirement plan with company match & annual company contribution, paid time off, holidays, and parental leave. Associates also enjoy access to wellness and family support programs, fitness reimbursement, educational and training opportunities through our corporate university, and a collaborative, team-oriented work environment. Many of these benefits are fully or partially funded by the company, with some subject to eligibility requirements.
Summary:
The competent Nurse, in the same or similar clinical setting, practices independently and demonstrates an awareness of all relevant aspects of a situation. Provides routine and complex care, with the ability to on long-range goals or plans. Continues to develop the ability to cope with and manage contingencies of clinical nursing. Makes appropriate assignments and delegates to other care providers as a means to help manage the clinical situation.
Responsibilities:
- Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders.
- Consistent with the ANA Scope and Standards of Practice, provides nursing care utilizing the nursing process, including assessment, diagnosis, planning, intervention and evaluation for assigned patients.
- Addresses increasingly complex psychological, emotional, cultural, and social needs of patient and families in accordance with their level of practice.
- Using the appropriate protocol, administers medications and treatments; monitors for side-effects and effectiveness of the treatment prescribed.
- Documents patient history, symptoms, medication, and care given.
- Assess learning needs and provides education to patients, family members and/or care givers; identify issues and resources.
Job Requirements:
Education/Skills
- Bachelor of Science Degree in Nursing, preferred
Experience
- 1 year of experience in the related nursing specialty preferred
Licenses, Registrations, or Certifications
- BLS required
- RN License in state of employment or compact
Work Schedule:
TBD
Work Type:
Full Time
一、人力资源运营与合规（核心职责）
1.政策适配与落地： 理解中国总部现有的人力资源制度体系，结合美国联邦及地方法律法规（如涉及加州、德州或华盛顿州等）、职场文化习惯，进行本地化适配，形成既符合集团要求又在美国切实可行的政策方案（如考勤、假期、行为准则、信息安全等）。
2.合规管理： 与本地法律顾问协同，确保公司在用工、数据隐私、职场安全等方面完全合规，规避法律风险。负责对接政府及相关监管机构。
3.薪酬福利执行： 配合总部及第三方薪酬服务提供商（如ADP、TriNet等），确保薪资准确发放；协助员工解答薪酬福利相关问题（薪酬结构已有成熟方案，无需自行设计）。
4.员工关系与档案管理： 负责员工的入职、离职手续，维护员工档案与HRIS系统数据，确保信息准确完整。
二、属地运营与员工关怀
1.研究所日常运营： 负责研究所的日常行政事务，包括办公环境维护、资产与物资管理、供应商对接（IT支持、保洁、快递等），确保员工拥有高效、舒适的工作体验。
2.员工关怀与文化落地： 负责新员工的入职引导与文化融入；策划并组织团队建设活动、节日关怀、生日庆祝等，营造开放、包容的工程师文化，提升员工归属感。
3.活动与会议支持： 协调中美跨时差会议、来访接待、内部技术交流活动的组织安排。
4.文化桥接与沟通： 作为中美团队的沟通枢纽，帮助美国员工理解中国总部的文化与制度背景，同时向总部反馈美国团队的实际感受与建议，促进双向理解。
职位要求
1.3-6年人力资源工作经验，熟悉美国劳动法及职场文化，有中资企业美国分支HR或行政运营经验者优先。
2.对美国联邦及主要州的劳动法有基本了解，具备合规意识，知晓何时需寻求专业法律支持。
3.熟悉美国职场文化，具备将中国政策进行本地化适配的实际判断力。
4.熟练使用办公软件及HRIS系统，具备基本的数据处理能力。
5.极强的执行力与责任心： 能够适应初创阶段的快节奏与琐碎事务，亲力亲为、细致入微，确保每一项工作都有始有终。
6.服务意识与沟通能力： 善于倾听员工需求，能够耐心解答问题，在跨文化环境中建立信任。
7.学习与适应能力： 对未知领域保持好奇心，能够快速学习并适应新的政策、法规与业务需求。
8.其他：流利的中文（普通话）和英文听说读写能力（必须）。能够在两种语言环境中自由切换，准确传达管理意图与文化细节，入职时须具备在美国合法工作的条件。
Now Hiring: Post Closing Coordinator!
Join a team where accuracy matters, customer service shines, and every closing ends with confidence.
Are you detail driven, organized, and ready to make an impact behind the scenes of every successful real estate transaction? We’re looking for a Settlement Post Closing Coordinator to help ensure taxes are paid and post-closing title curative issues are resolved. Join Thoroughbred Title Services today where you'll be responsible for the post closing processes, including assisting with the balancing of files, the proper and timely recording of documents, and the tracking and obtaining of loan releases in our Rye Brook, NY office.
What You’ll Do:
Ensure property taxes are paid accurately and in a timely manner
Process refunds for any overages collected at closing
Coordinate with attorneys to resolve post-closing title curative issues
Reissue stale dated checks to maintain company accounting compliance practices
Deliver exceptional service when responding to customer inquiries
What You Bring:
Extreme attention to detail and accuracy
Strong computer & communication skills
Excellent time management and self-motivation skills
Ability to precisely process and appropriately prioritize a high volume of files
Why You’ll Love Working With Us:
Supportive team culture
Opportunity for professional growth
Full suite of benefits
Wage: $20.00 hourly; actual wage is based upon education and experience. Potential for annual discretionary bonus, based on financial results.
Equal Opportunity Employer
Lead Bookkeeper/ Office Manager
Houston, TX | Full-Time | Environmental Services
Our client is a mission-driven environmental services company focused on improving air quality. They are a small, growing team where every contribution matters, ideas spark change, and your work has a real impact.
They are seeking a proactive, highly organized Bookkeeper / Office Manager to manage financials, office operations, and executive support. This is a hands-on role ideal for someone who thrives in a fast-paced, collaborative environment, enjoys variety, and takes ownership of responsibilities.
Key Responsibilities
Financial Management & Bookkeeping
- Manage client invoicing, accounts payable, accounts receivable, and general bookkeeping using QuickBooks Pro
- Maintain accurate financial records and perform bank and credit card reconciliations
- Track expenses and assist with monthly financial reporting
- Manage weekly time tracking and project billing in BigTime
- Assist with payroll setup and documentation
- Coordinate with external accountants for tax preparation and reporting
Office Operations & Leadership
- Provide direct administrative support to executive leadership
- Supervise one Administrative Assistant and guide workflow
- Oversee daily office operations, including vendor management, office supplies, and billing
- Ensure office systems and processes run smoothly
Administrative & Team Support
- Create professional reports, presentations, and documents using Microsoft Office and Adobe Acrobat Pro
- Maintain organized digital and physical filing systems
- Assist with HR administration, onboarding, and office safety programs
- Support company LinkedIn and social media presence for recruiting and marketing
- Plan and coordinate team meetings, events, and celebrations
Required Skills & Experience
- 5+ years of bookkeeping, office management, or senior administrative experience
- Experience supporting executives or senior leadership
- Strong understanding of accounting principles and financial recordkeeping
- Ability to manage multiple priorities in a fast-paced environment
- Hands-on experience with: QuickBooks Pro, BigTime, Adobe Acrobat Pro, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
- Exceptional organization, accuracy, and attention to detail
Why You’ll Love This Role
- Meaningful work supporting environmental impact initiatives
- Small, collaborative, and mission-driven team
- Opportunities to expand your role as the company grows
- Competitive Houston market-based salary, PTO, and benefits
- Positive, fun culture with team events and celebrations
Our client is a boutique venture capital firm that invests in innovative technology. They are seeking a Temp to Perm Event & Administrative Coordinator to support both event execution and general administrative operations for the team. This role will focus on coordinating event logistics, managing communications, and providing organizational support to leadership and internal teams. The ideal candidate is highly organized, detail-oriented, and enjoys wearing multiple hats in a collaborative environment.
COMPANY: Venture Capital
POSITION: Event & Administrative Coordinator (Temp to Perm)
LOCATION: New York, NY (hybrid 4:1)
COMPENSATION: Hourly Rate DOE while temp, $90 -130k range on perm end + Discretionary Bonus + Benefits
HOURS: 9:00AM – 5:30pm (flex as needed)
BACHELOR’S DEGREE: Preferred
Responsibilities:
Event Coordination:
- Coordinate logistics for firm events, summits, and smaller internal gatherings.
- Assist with venue research, vendor coordination, and contract tracking.
- Manage invitations, guest lists, RSVPs, and event communications.
- Maintain detailed planning trackers, timelines, and run-of-show documents.
- Support on-site execution of events and assist with day-of coordination.
- Coordinate speaker schedules, travel details, and prep meetings.
Administrative & Team Support:
- Provide administrative support to leadership and the broader team.
- Manage calendars related to event planning meetings and internal coordination.
- Schedule meetings, prepare agendas, and take notes.
- Track action items and follow up with stakeholders.
- Assist with travel coordination related to events or team needs.
- Help maintain internal organization of documents, vendor files, and processes.
Office & Operational Support:
- Assist with general office coordination related to events and team activities.
- Help coordinate internal team gatherings and meetings.
- Support vendor invoicing, expense tracking, and budget documentation.
- Serve as a point of contact for event-related inquiries.
- Help improve administrative processes and organization as the firm grows.
Sponsorship & External Coordination:
- Assist with sponsor communications and logistics.
- Track sponsor deliverables and materials.
- Coordinate branding assets and event needs with external partners.
Requirements:
- 3+ years of experience in administrative support, executive assistance, event coordination, or operations.
- Strong administrative and organizational skills with exceptional attention to detail.
- Experience supporting multiple stakeholders or executives preferred.
- Strong communication skills and professional presence.
- Ability to multitask and manage competing priorities.
- Proficiency in Microsoft Office, Google Workspace, and scheduling tools.
- Proactive mindset with strong follow-through.
- Positive, flexible attitude with a team-first approach.
- Comfortable working in a fast-paced, growing environment.
- Conducts routine and non-routine analysis, including but not limited to biochemical and chemical analysis, of raw materials, in-process items and finished product according to established operating procedures.
- Compiles data for documentation of test procedures that may include stability program testing and formulation studies.
- Calibrates and maintains lab and analytical equipment.
- Participates in the preparation of investigations, summaries and reports.
- Reviews data obtained for compliance to specifications and reports abnormalities.
- Revises and updates standard operating procedures as needed.
- May perform special projects on analytical and instrument problem solving.
- May develop testing and analysis methods and procedures in accordance with established guidelines.
- This position requires knowledge that is acquired through experience, specialized education or training.
- The role has clearly defined procedures and tasks as well as defined guidelines to aid in decision making.
- The job requires a basic understanding of work routines and procedures in own discipline.
- The technical procedures for this level are well defined.
- The job works within well-defined procedures that may involve a variety of work routines.
- This job typically requires a minimum of 2 or more years experience.
Under the Direction of the Vice President of Operations of Guthrie Medical Group, P.C., this position will have operational oversight of assigned GMG locations and/ or service lines as a part of the GMG administrative team. The Senior Director will play a key role in development of new programs and services within the assigned service locations. The Senior Director will communicate reports and information across their span of assignment and, where appropriate, system‐wide to providers and employees. Recommends and facilitates action plans. Responsible for ensuring quality, volume, and access are optimized for each service. May recommend improvements and direct planning for the physical plant, including renovations/construction. In collaboration with VP and senior administrators, plans, develops, and directs the comprehensive program, including system‐wide community outreach, marketing, patient and family services, and new programs consistent with the mission and strategic plan. Promotes services which focus on operations and resources around a patient population, serves the patient first, and provides a superior service to the community. The Senior Director will serve as a primary leadership partner/ supervisor for site Directors, Managers, Supervisors, and others as defined by assigned location.
Education, License & Cert:
Master's Degree in Healthcare Administration preferred; BS in appropriate discipline required. Participation in professional development courses with a health care emphasis desirable.
Experience:
Five years of operational management in a health care facility required. Practical working knowledge of the multi‐specialty group practice provider model. Working knowledge of work process, process flow and process improvement. Ability to interact and negotiate with a broad range of individuals and capable of exercising leadership, initiative, judgment, and act independently. Ability to represent the Clinic in external functions. Ability to work with and develop a variety of detailed analytical reports, business plans, and forecasts. Ability to plan, organize, implement, along with strong problem solving and decision‐making skills. Strong verbal and written communication skills. Strong base of knowledge regarding organizational policies, procedures systems and objectives. Ability to effectively manage in both the human
Essential Functions:
1. Develops and maintains partnerships with regional physicians, advanced practice practitioners, other clinicians, and administrative leaders to facilitate efficient quality oriented medical practices.
2. Directs all activities of regional offices/ service line functions as assigned.
3. In conjunction with Human Resources, recruits and develops Regional Practice Directors, Managers and Supervisors through which the offices daily support functions will be maintained.
4. Works with other leaders to develop systems, which standardize work processes thus allowing intradepartmental/ regional office resource sharing.
5. Acts as resource for regional lead physicians and/ or service line clinical Chiefs for all administrative issues.
6. In conjunction with practice/office managers and finance, is responsible for budget preparation, monitoring, and appropriate follow‐up action for all assigned offices.
7. Recommends changes and additions to administrative policies to maintain consistency with Clinic objectives and strategic plans.
8. Represents the Guthrie Clinic to outside agencies and community groups, when requested, to promote good public relations for the Clinic.
9. Represents the Guthrie Medical Group on system‐wide committees and projects when requested.
10. Assists in the promotion of corporate leadership philosophy.
11. Ensure such functions as charging, coding, claims, medical records and patient relations are standardized to promote patient satisfaction and maximize employee productivity and flexibility.
12. Analyzes work processes and procedures and implements changes to improve workflow and efficiency. Supports such changes with both data and analysis.
13. Recommends improvements in physical plant, including renovations/construction and routine maintenance, to improve both workflow and patient satisfaction.
14. Participates in professional development activities to keep current with health care and management trends and practices.
15. In conjunction with regional lead physicians, service line Chiefs seeks new services/opportunities to improve GMGs professional and financial objectives and supports such actions with financial analysis.
16. Serves as "GMG Administrator‐On‐Call" as scheduled
17. Initiates the hiring process by preparing Personnel Requisitions and being the first approval in the process for new or replacement positions. 18. Performs other job‐related duties as requested.
Other Duties:
It is understood that this description is not intended to be all‐inclusive, and that other duties may be assigned as necessary in the performance of this position.
Pay range min $42.93/hr max $67.01/hr
In collaboration with Rehabilitation and Nursing, and under the direction of Rehabilitation, the Mobility Specialist provides mobility to promote maximum function based on AM-PAC Mobility Score and Johns Hopkins Highest Level of Mobility (JH-HLM) goal score.
Education, License, & Cert:
- High school Graduate/GED and must be knowledgeable in use of computers.
- Prefer successful completion of a CNA training course or currently enrolled in a licensed nurse program or successfully completed a fundamentals of nursing course, or has had experience in the field of Therapy or previously completed internal training for a care partner role or mobility specialist.
Experience:
- Experience desired but not necessary.
Licenses & Certifications:
- None required.
School Education:
- High School Grad or Equivalent
Essential functions:
- Participates in the mobility of all patients based on AM-PAC Mobility Score and JH-HLM Goal Score
- Openly communicates individual patient progress so all members of the healthcare team are involved and aware of the patient’s level of function.
- Collaborate with RN staff prior to mobilizing patient to ensure patient is medically stable for activity.
- Incorporates proper safe patient handling skills such as body mechanics for safe lifting, turning and positioning of patients
- Ensure all appropriate patients are out of bed daily utilizing the necessary equipment based on the patients current level of function.
- Assist therapy team as a second set of hands during sessions when warranted.
Other Duties:
- Maintain a clean and safe environment for mobilization of the patient
- Demonstrate the ability to accept other non-routine work assignments as appropriate
- Maintain PAR level of Safe Patient Handling Equipment on the nursing unit.
- Attend Monthly Rehab staff meetings as appropriate.
Pay Range: $17.00-$22.82 per hour
About the Company:
We are a leading full-service advertising and entertainment agency. We work with the biggest names in Sports and Fortune 500 companies, providing deep expertise in sales, marketing, content creation, event production, activation, and more. Van Wagner has been connecting brands to sports for decades. When we first entered the sports landscape, we used our creativity and expertise to develop unique advertising and marketing opportunities for brands to reach millions of sports fans at live events. As the world’s leaders in TV-visible signage, our Dorna team positions brands in the heart of the action, selling high-impact, visible signage behind Homeplate, courtside, and along fields of play across more than 500 professional and collegiate sports teams across the NFL, NBA, MLB, NHL, NCAA, MLS, and International Soccer. As industry leaders and innovators within sport presentation and video board production, Van Wagner's Productions team has developed, produced, and directed in-stadium shows for nearly every major event in sports. We work with the highest profile leagues, teams, and venues in the world, including the NFL Super Bowl, Olympic Games, Formula 1, NCAA Championships, US Open Tennis, Kentucky Derby, NHL All-Star Game & Winter Classic, and MLB Field of Dreams, to name a few.
Overview / Objective:
Serve in an administrative role for event presentation and show production across the National Football League’s tentpole events, including the Super Bowl, Pro Bowl, Draft, Scouting Combine, Hall of Fame, Flag Championships, and Kickoff. This role will focus on administrative strategy, logistics, and supporting our growing number of domestic events and international games.
The role will support key aspects related to NFL event presentation administration and logistics. Additionally, they will assist in the facilitation of game presentation across all 32 Clubs by engaging in ongoing discussions on optimal practices, innovation, and policies. This role requires an understanding of event presentation across sports/entertainment, with a detail-oriented and solution-based mindset.
Responsibilities include, but are not limited to:
- Coordinate and support key components for NFL Domestic & International Games/Events: content development, pre-event pageantry/game timeline, entertainment, creative development, production, and talent management.
- Play a key role in on-site presentation execution across all major NFL events, including Super Bowl game (and surrounding events), Pro Bowl, NFL Draft, Scouting Combine, the Hall of Fame
- Coordinate and manage all logistical assets and resources, including pre-production, on-site operations, and post-event breakdown.
- Maintain the application and consistency of logistics and operations planning across all NFL events to ensure scalable and repeatable best practices.
- Create and maintain event-specific logistics and operations manuals to drive efficiency, consistency, and sustainability.
- Manage the annual NFL event calendar from an operational standpoint to align timelines, track milestones, and deliver key information to all relevant parties.
- Manage operational purchasing workflows, including purchase orders, vendor invoices, and talent/vendor contracts
- Identify best-in-class content strategies and tactics through analysis of league event performance, club input, and external case studies, supporting the adoption of best practices across the League and the clubs.
About This Role:
- This role is strategically positioned at the intersection of the NFL and the NFL-focused department at Van Wagner Productions, serving as a key operational link between both organizations. In this dynamic position, you will be responsible for the administrative management of processes and operations that enhance the efficiency of the NFL while ensuring adherence to the internal guidelines of Van Wagner Productions.
Required Qualifications
- Knowledge of event production and timelines for live events
- Understanding of live production processes
- Strong administrative or organizational skills
- Ability to travel domestically and internationally, as required
- Experience with creating engaging presentations and decks for C-Level and large-scale planning meetings
- Strong communication, organizational, and presentation skills
- Experience in serving as a point of contact for vendors and production teams
- Proficient with Microsoft Office Suite
Other Key Attributes / Talent Characteristics
- Strong communication and collaboration skills
- Ability to create/present decks and clearly articulate event entertainment strategies across the organization and to external partners
- Strong time management and ability to manage multiple projects simultaneously
- Flexibility to travel and work non-traditional hours, including evenings and weekends, as required by project schedules.
Preferred Qualifications
- 3+ Years of Live Event Production Experience or related work
- 4 Year Degree
Physical Demands
- Standing for long periods of time. Covering large footprints across event sites
Why Van Wagner May Be Right for You:
- An unmatched culture within our organization that focuses on building trust with our clients, team members, and partners through a people-first approach that delivers business results.
- Competitive salary and paid time off.
- Outstanding benefits package (including medical, dental, vision, life insurance).
- 401k
