Structural Technologies Corporate Office Jobs in Usa

Office Coordinator – Bloomington, MN (Onsite | 25 hours/week, 8am-1pm/9am-2pm)

Pay: $25/hr

The Office Coordinator ensures smooth day-to-day operations of a busy corporate office. This role combines mailroom support, facilities coordination, meeting and visitor support, and general administrative assistance to keep the workplace organized, clean, and welcoming.

Key Responsibilities

• Mailroom & Shipping (30%) – Process incoming and outgoing mail and packages (UPS, FedEx, USPS, etc.), distribute deliveries, and schedule couriers as needed.
• Office & Kitchen Upkeep (20%) – Monitor and restock supplies in kitchens and common areas; run dishwasher weekly; ensure kitchens and shared spaces are tidy daily; empty common-area trash; clean refrigerators and microwaves monthly; coordinate building work orders as needed; prepare workstations before new hires and after departures; keep copy centers organized and stocked.
• Expense Reporting (15%) – Support leadership with timely monthly expense report submissions using Concur (training can be provided for strong admin backgrounds).
• Meeting & Event Support (15%) – Prepare conference rooms (stock supplies, wipe down tables, light cleaning); receive and set up catering, snacks, and beverages; ensure professional presentation; clean up after meetings; arrange dry cleaning for tablecloths; adjust room layouts before/after meetings.
• Front Desk & Visitor Support (10%) – Provide a professional, welcoming presence for visitors and interview candidates; direct general inquiries; accept one-off deliveries.
• Supplies & Vendor Coordination (10%) – Order office, kitchen, and meeting supplies (coffee, water, paper goods, utensils, etc.); coordinate with outside vendors for shredding, kitchen appliance maintenance, and other office services; assist with processing vendor invoices.

What We’re Looking For

• High school diploma or equivalent.
• 2+ years of experience in an administrative, receptionist, facilities, or mailroom role.
• Professional, friendly presence with strong customer-service skills.
• High attention to detail, reliability, and ability to juggle multiple tasks in a fast-paced environment.
• Comfortable with hands-on work and lifting up to 25 lbs.

Nice to Have

• Experience in a corporate office environment.
• Familiarity with Concur or similar expense-reporting tools.

This role is ideal for someone who takes pride in creating an organized, efficient, and welcoming workplace and enjoys being the go-to person for keeping an office running smoothly.

Irex Contracting Group

Position Title: Office Manager

Reports to: General Manager

FLSA: Salaried, Exempt

Revision Date: 06/2025

Position Summary:

The Office Manager handles administrative functions for a construction operations team that includes a General Manager and multiple Project / Construction Managers, along with their field workforce. Core responsibilities include payroll, billing, collections, and maintaining employee, customer, and job-related information.

In addition to supporting the branch team, this position interfaces with customers, vendors, craft employees, and regional and corporate offices, and is often considered the “glue” role that keeps everything running smoothly. Successful Office Managers excel at communication, organization, and prioritization, and are comfortable working with accounting and filing systems.

Essential Duties and Responsibilities:

• Prepare hourly payroll weekly, including collecting timesheets, entering data into the payroll system, and ensuring that hours and pay rates are accurately charged to the correct codes

• Set up jobs in the accounting system and update job-related information as needed

• Work with Project Managers to ensure that customers are invoiced promptly and accurately

• Track open accounts receivable and work with customers and the corporate credit department to resolve payment issues in a professional manner

• Assist with the preparation of proposals, quotations, and other customer correspondence

• Keep job-related documentation organized and up to date in paper & electronic job folders

• Ensure that all new employees complete required employment documentation (I-9s, W-2s, etc.)

• Maintain employee files, including up-to-date construction certifications (required training, etc.)

• Ensure that subcontract agreements are prepared for all subcontractors and that proof of insurance and any other prequalification requirements are in order

• Order office supplies and coordinate maintenance of office equipment

• Answer phones and greet visitors to the office

Skills and Abilities:

• Strong organization skills with attention to detail

• Able to multi-task, work under pressure, and meet deadlines

• Able to work independently while also being a team player

• High level of professionalism with excellent verbal and written communication skills

• Able to follow company policies and procedures, and help improve them over time

• Able to work with data in Microsoft Excel and Accounting / Payroll systems

Education/Experience:

• 3+ years of work experience in an administrative role.

• Experience with JD Edwards Enterprise One or similar ERP system, preferred.

• Construction office experience, including familiarity with AIA progress billing formats, preferred.

• High School Degree or equivalent, required. Associate or bachelor’s degree in accounting, business administration, or related field preferred.

• Notary Public certification, or willingness to obtain it with the company’s support

Travel: As needed.

Garage Composites is looking for someone like you who is ready to kick off their career! We are here to grow your future by offering you an unparalleled hands on experience working in an exciting yet challenging field with a collaborative supportive environment. Consider this a leading apprenticeship where you will have the ability to work alongside and be mentored by some of the brightest minds in the powersports industry. 

The role is remote in that we don't have a corporate office and most hands-on training will occur in Denver, Colorado. You will be required to travel often during your first year. Once you have completed your training, you will have an opportunity to travel the country as a Corporate Trainer with most contracts requiring travel.

As a new powersports consultant, your first months on the job will start off with onboarding and then access to a huge library of online training to familiarize yourself with industry terms and important processes and procedures. Garage Composites believes in enabling our new hires with the tools and resources for success. This will be followed by product training and job shadowing with assigned mentors and project managers to prepare you to be an active member of the team and in a client facing role.  

Job Responsibilities

Associate Consultants at Garage Composites work on learning about all powersport dealership profit centers and how to help dealers increase their ROI as Corporate Trainers. You will have an opportunity to immerse yourself in hands-on coaching and consulting work. Associate Consultants will be an integral member of our professional services teams and be expected to learn and be familiar with all of Garage Composites products and services.

Qualifications

• Excellent oral and written communication skills
• A BA/BS in a related field such as marketing or business and/or equivalent combination of education and experience. 
• An interest in working directly with customers and partners
• Excellent analytical skills and the ability to apply processes and methodologies
• Ability to rapidly learn and take advantage of new concepts 
• A self-starter and able to work independently with support; passionate about working in a customer facing, fast-paced environment
• Proficient in Google workspace
• Familiarity with the following is helpful: Hubspot, Monday
• Flexible and willing to perform other tasks as assigned
• Willing and able to travel from 50 - 80% (this high range of travel will occur after the first year of training)

Compensation and Hours

Compensation for the first year in training will range from $55,000 to $65,000

Hours will vary from week to week depending on client deliverables.

This role will be expected to grow into a commission based opportunity in year 2 and beyond.

Job Title: Office Coordinator, Home Health

Location: Newport Beach, California (Fully Onsite)

Schedule: Monday – Friday | 8:00 AM – 5:00 PM

Employment Type: Contract with Potential for Contract-to-Hire

Pay Rate: $20 – $23/hour

Position Overview

Wheeler Staffing Partners is seeking a highly organized and technology-savvy Office Coordinator to support a Home Health branch office in Newport Beach, California. This role serves as a central coordination hub for administrative operations, staff support, onboarding logistics, and basic technology setup for new team members.

The ideal candidate is detail-oriented, dependable, and comfortable supporting both administrative and technical tasks in a healthcare environment. This position plays a key role in ensuring the branch operates efficiently by assisting with staff coordination, documentation management, onboarding logistics, and survey readiness.

Candidates with medical office or healthcare experience are strongly preferred, particularly those familiar with medical terminology and patient-facing environments.

Key Responsibilities

Office & Administrative Support

• Answer incoming phone calls and direct them to appropriate staff or departments.
• Provide administrative support to branch leadership, clinical staff, and operational teams.
• Type, copy, and distribute correspondence, reports, forms, and internal documents.
• Open, sort, and distribute incoming mail and shipments.
• Order, track, and maintain office supply inventory.
• Support special projects and administrative initiatives for the branch.

Staff & Branch Coordination

• Assist with new hire onboarding logistics, including coordinating equipment setup and workspace readiness.
• Ensure new hire documentation and onboarding paperwork are complete and organized.
• Assist with maintaining documentation needed for internal audits and regulatory survey processes.
• Help coordinate branch events, staff meetings, and team activities.
• Support day-to-day office coordination to keep branch operations running smoothly.

Technology Support

• Assist new hires and staff with basic technology setup and configuration, including:
• Setting up computers and equipment
• Connecting to Wi-Fi and internet networks
• Installing and configuring Microsoft Teams
• Supporting basic troubleshooting for office technology issues
• Serve as a point of contact for basic technical assistance related to onboarding equipment.

Compliance & Documentation

• Assist with survey readiness by ensuring documentation is complete and organized.
• Maintain accurate records and confidential documentation in accordance with company policies.
• Assist with compiling reports and gathering operational data when needed.

Qualifications

Required

• Proficiency in Microsoft Office Suite (Word, Excel, and Outlook required).
• Strong organizational and coordination skills with high attention to detail.
• Ability to manage and maintain confidential and sensitive information.
• Strong written and verbal communication skills.
• Comfortable assisting with basic technology setup and troubleshooting.
• Ability to multitask and prioritize responsibilities in a fast-paced office environment.
• Professional demeanor when interacting with staff, patients, and families.

Preferred

• Medical office or healthcare experience strongly preferred.
• Understanding of medical terminology.
• Experience working with patients or families in healthcare settings (home health, hospital, clinic, etc.).
• Experience supporting onboarding coordination, compliance documentation, or regulatory survey preparation.

Why Work with Wheeler Staffing Partners

At Wheeler Staffing Partners, we connect talented professionals with organizations where they can grow and make a meaningful impact. Our team is committed to providing personalized support, career guidance, and access to high-quality opportunities across healthcare, corporate services, engineering, and construction industries. When you work with Wheeler Staffing Partners, you gain a dedicated recruiting team focused on helping you succeed at every stage of your career.

Work as part of a respected team of security professionals protecting the people and property of General Dynamics (GD) NASSCO and US Navy personnel and ships based at GD NASSCO. You will bring expertise, excellence and commitment to protecting some of our Nation's most valuable assets. The ideal candidate will have a positive attitude, exceptional customer service skills, heightened situational awareness, and thrive in a fast paced, continually changing environment. Prior security, law enforcement, or military experience is preferred.

Display exceptional customer service and communication skills

Ability to handle crisis situations calmly and efficiently, making effective decisions

Must understand, retain, and implement all security procedures as outlined by the GD NASSCO and the US Navy, demonstrating responsible and dependable behavior

Must be open to change and able to adapt to new information and unexpected obstacles

Must maintain focus and situational awareness in a stressful environment

Must continually develop critical thinking skills necessary to mitigate actual and potential security threats

Assigned duties will include:

• Facilitate access to NASSCO properties at pedestrian gates, delivery gates, corporate offices, and warehouses
• Interact with visitors and employees, provide directions and respond to inquiries
• Screen and bag check of incoming and departing employees and visitors
• Screen commercial and industrial deliveries
• Patrol duties, both foot and vehicle
• Enforce GD NASSCO parking rules and regulations
• Staff regular and emergency telephone system
• Dispatch medical services, fire department, ambulance service and law enforcement agencies, assist responding agencies with facility entrance
• Monitor surveillance cameras and review archived footage
• Document all incidents in objective and comprehensive reports
• Other responsibilities and duties as assigned

High school diploma or equivalent

Must possess valid California Guard Card or P.O.S.T certificate

Be proficient in the English language (i.e. able to read, write, speak, and comprehend)

Successfully complete a background investigation and drug screen in accordance with all federal, state, and local laws

Excellent customer service skills

Experience in the following computer programs: MS Outlook, MS Word, MS Excel and basic understanding of computer operations

Must have a valid driver's license and the ability to drive company vehicles and golf carts

Must be open to a flexible schedule to include weekends and holidays

Must maintain a neat, clean, and well-groomed appearance per the GD NASSCO grooming standards

Frequent standing and walking throughout shift

Occasional lifting and carrying up to 50 lbs

Occasional ascending or descending ladders, stairs, and ramps

Ability to work in various environments such as cold weather, rain, and heat

401K plan with generous company match

Tuition Reimbursement

Medical Insurance

Dental/Vision Plans

FSA and HSA Accounts

Paid Holidays, Vacation and Sick Leave

Competitive Pay

Shift Differential

Overtime available

Uniforms and safety boots provided by GD NASSCO

California Guard Card fees paid by GD NASSCO

Eligible for Navy Federal Credit Union products and services

$43,100 to $56,700

This pay range is a reasonable estimate of the salary range for this role. It takes into account the wide range of factors considered in making compensation decisions; including but not limited to skill sets, experience, training, and education. General Dynamics NASSCO also provides a variety of benefits including medical & dental insurance coverage, 401(k) retirement savings plan, flexible spending accounts/HSAs, life and disability insurance, company paid holidays and paid time off (PTO), wellness coaching, and an onsite health services.

General Dynamics NASSCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other basis protected by local, state, or federal law.

Our client, a luxury womenswear label based in Miami, FL, is looking for an Office Manager to join their team!

Role Overview

We are seeking a reliable and professional Office Manager to join its corporate office team based in Miami. The successful candidate will be the first point of contact for all visitors to the office and will also provide administrative support to various departments and executives within the organization. The individual in this role must be sensitive to our departmental needs, and have good working relationships when interacting with other team members and partners.

Key Responsibilities

• Greet and welcome visitors to the office in a friendly and professional manner.
• Manage the reception area, including answering phone calls, responding to emails, and handling mail and deliveries.
• Maintain a tidy and organized reception area and conference rooms.
• Schedule appointments and coordinate meetings.
• Assist with general administrative tasks, such as filing, data entry, and record keeping.
• Monitor and manage office supply inventory, including ordering supplies as needed.
• Coordinate and plan corporate events, such as meetings and company-wide celebrations.
• Provide support to various departments and executives within the organization, as needed.
• Handle confidential information and maintain strict confidentiality at all times.
• Perform other duties as assigned.

Qualifications

• 2-4 years of experience in a similar role preferred.
• Background in the fashion industry, or event planning highly appreciated.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Ability to work independently and as part of a team.
• Professional demeanor and appearance.
• Valid Driver's License required

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Office Services Associate

Dallas, TX

$27 per hour

We are seeking a polished and service-driven Office Services Associate to support daily operations in a fast-paced corporate office environment. This role is ideal for someone who thrives in a hospitality-focused workplace, enjoys interacting with professionals, and takes pride in maintaining a high level of service and organization.

Key Responsibilities

• Prepare and manage daily setup worksheets, weekly event sheets, and room usage reports to support meeting and workspace coordination.
• Capture and track event-related information across IT, Facilities, Meeting Support, and Catering teams.
• Conduct regular floor tours to ensure all workspaces, meeting rooms, and common areas maintain a clean, professional appearance.
• Serve as a primary point of contact for employees and visitors, addressing questions, concerns, and service requests promptly and professionally.
• Greet guests and visitors with a high level of hospitality, ensuring a welcoming experience upon arrival.
• Support the company’s hoteling and mobile workspace culture by assisting employees and visitors with securing workspace and meeting rooms.
• Monitor meeting room usage, confirm occupancy, and reclaim unused space when appropriate.
• Coordinate with facilities and maintenance teams to resolve issues such as lighting, carpet damage, furniture concerns, or other workspace needs.
• Provide real-time support for meetings and events, ensuring rooms are properly prepared and client expectations are met.
• Communicate with meeting organizers prior to events to confirm setup requirements.
• Partner with Executive Assistants and the Space Management team to coordinate catering and meeting logistics.
• Assist with visitor management, including entering visitor information into the building system and issuing badges.
• Coordinate with building security and lobby staff to ensure a smooth visitor check-in process.
• Answer and direct phone calls and assist with urgent requests such as guest Wi-Fi access or facility access codes.
• Act as a brand ambassador, delivering an exceptional workplace experience in every interaction.

What We’re Looking For

• Strong customer service or hospitality experience
• Excellent communication and organizational skills
• Ability to multitask and manage competing priorities
• Professional demeanor and strong attention to detail
• Experience supporting meetings, events, or office operations is a plus

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

Office and Leasing Assistant | Baltimore, MD

Join a fast-paced, resident-focused team at HH Red Stone!

HH Red Stone is a rapidly growing property management company specializing in student housing. We’re seeking a highly organized and outgoing Office and Leasing Assistant to join our team in Baltimore, MD. This onsite role supports leasing operations and general office management.

What You'll Do:

Leasing Support:

• Conduct tours for prospective residents and respond to leasing inquiries
• Process applications, prepare leases, and maintain accurate records
• Support lease renewals and move-in/move-out coordination
• Assist with resident communications and retention efforts

Office Administration:

• Manage front office reception: greet visitors, answer calls, respond to emails
• Assist with scheduling, filing, supply management, and general office upkeep
• Support property leadership with special projects, reports, and vendor follow-up
• Track work orders and resident requests to ensure timely resolution

Resident Engagement & Marketing:

• Help plan and host resident events and property marketing initiatives
• Collaborate with the marketing team to ensure listings and signage are accurate and current
• Support social media or outreach efforts as needed

What You Bring:

• 1+ year in customer service, admin, retail, or leasing roles
• High school diploma or equivalent required
• Strong communication skills — written and verbal
• Ability to juggle multiple priorities and stay organized
• Comfort with technology (Microsoft Office, Google Workspace, etc.)
• A friendly, professional demeanor and a proactive attitude

What We Offer:

• Full benefits: medical, dental, vision, life, 401(k)
• Paid time off and holidays
• Career development opportunities with a fast-growing team
• A positive, mission-driven culture focused on resident satisfaction
• $20-25 per hour

Don’t meet every requirement?

That’s okay — we encourage all applicants with relevant skills to apply. We’re committed to growing a diverse team and supporting your development.

HH Red Stone is an Equal Opportunity Employer. We welcome candidates of all backgrounds to apply.

Job description:

• Support administrative and coordination tasks for a payroll-focused team
• Assist with gathering, organizing, and validating data from multiple sources
• Use Excel and office tools to manage reports and documentation
• Communicate with internal teams to ensure smooth workflow and data accuracy
• Provide support for payroll-related activities and processes
• Maintain organized records and ensure timely updates across systems
• Collaborate with team members to support daily operational needs

Firm Advice is conducting a search for a Corporate Paralegal to collaborate with a team of experienced professionals in support of significant data center. This position presents an outstanding opportunity to broaden your corporate governance skills in a highly sought-after field and work with a great team of attorneys and business units in a fast-growing industry!

Hybrid: Three days per week in the northern Virginia office.

Salary Range: $100,000 to $135,000 annually. The final salary will be commensurate with education and experience.

RESPONSIBILITES

• Prepare and manage documentation related to the formation, registration, maintenance, and dissolution of legal entities.
• Maintain corporate records such as minute books and registers.
• Review and team with relevant stakeholders to ensure compliance and accuracy of corporate documents, forms, agreements, and other legal instruments.
• Coordinate global wet and electronic signature requests and the arrangement of notary and apostille/authentication services as required.
• Support due diligence efforts, including data migration, contract review, and document organization for corporate transactions and audits.
• Proactively anticipate needs to support the initiatives of the Legal Department and data center.

REQUIREMENTS

• BS degree preferred, or additional equivalent experience.
• Three (3) plus years of experience supporting corporate entities, structures, and governance, 5 years preferred.
• Experience supporting a global company is required, international entity management is preferred.
• Experience coordinating notarizations is required, experience coordinating apostilles is preferred.
• Experience using software platforms including DocuSign, SharePoint, and/or Diligent required
• Proficiency in Microsoft Office Suite.
• Exceptional interpersonal, organizational, and written skills.