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Client Engagement Coordinator

Client Engagement Operations & Sales Support (Onshore)

We are seeking a detail-oriented and proactive Client Engagement Coordinator to support client engagement operations, lead management, and sales execution. This role works closely with Client Partners and cross-functional teams to help track leads, maintain pipeline visibility, and ensure follow-through across client engagement activities.

This position is ideal for someone early to mid-career who is looking to grow in sales operations, client engagement, or consulting operations, and who thrives in an organized, execution-focused role.

This is an onshore, Chicago-based role reporting to the VP of Client Engagement, with a hybrid work model out of our Westmont, IL office. Client Engagement Manager Onsho…

Core Role Purpose

Support Client Engagement operations by coordinating leads, maintaining CRM accuracy, and assisting Client Partners with pipeline tracking and follow-ups.

Help ensure consistency, organization, and visibility across sales and client engagement activities.

Reduce administrative and operational burden on Client Partners so they can focus on client relationships and revenue growth.

Key Responsibilities

Lead Coordination & Pipeline Support

• Assist in managing incoming leads from various sources (marketing, partners, referrals, events, etc.).
• Support lead assignment, tracking, and status updates within Salesforce and HubSpot.
• Work with Client Partners to:
• Track follow-ups and next steps
• Monitor pipeline movement and aging
• Ensure activities and notes are properly logged
• Help maintain accurate CRM data to support reporting and forecasting.

Sales Operations & Reporting Support

• Assist with preparation of pipeline reports, dashboards, and scorecards.
• Support weekly and monthly pipeline review processes.
• Help identify gaps in follow-up, data quality, or process adherence.
• Provide administrative and analytical support to sales and engagement leadership.

SOW & Renewal Coordination (Support Role)

• Assist with the preparation and tracking of Statements of Work (SOWs).
• Help monitor renewal timelines and flag upcoming renewals.
• Coordinate documentation and approvals with Sales, Finance, Legal, and Delivery teams.

Pre-Sales & Proposal Support

• Support proposal development, pricing inputs, and deal coordination.
• Help gather inputs from internal teams and ensure timely submissions.
• Assist with staffing models and deal documentation.

RFP / RFI / RFQ Support

• Assist in coordinating RFP, RFI, and RFQ responses.
• Track deadlines, inputs, and submission requirements.
• Help ensure responses are complete and submitted on time.

Salesforce Hygiene & Process Support

• Support Salesforce data hygiene by:
• Updating lead and opportunity records
• Logging activities and notes
• Assisting with forecast updates
• Help maintain standard sales and engagement processes.
• Identify process gaps or inefficiencies and escalate opportunities for improvement.

Cross-Functional Coordination

• Act as a coordination point between Client Partners and internal teams including:
• Delivery & Practice Leaders
• Finance, Legal, Talent, and Operations
• Help ensure information flows smoothly across teams during sales and engagement cycles.

Required Qualifications

• 2-5 years of experience in sales operations, client engagement, account coordination, or a related role
• Experience working with CRM tools (Salesforce preferred)
• Strong organizational skills and attention to detail
• Comfortable working with data, tracking tasks, and managing follow-ups
• Strong written and verbal communication skills
• Interest in growing a career in client engagement, sales operations, or consulting
• Background or exposure to IT consulting, technology services, or B2B environments is a plus
• Local to Chicago, IL with ability to work hybrid from the Westmont office

Benefits

• 100% free medical insurance, including dental and vision
• 50% contribution for dependents
• 401K Option
• Paid holidays, Sick leaves, Accrued holidays etc.

About Dementia Alliance of North Carolina

Dementia Alliance of North Carolina believes everyone impacted by dementia deserves support, dignity, and hope—until there is a world without dementia. Serving more than 210,500 people across our state, we are committed to building a culture of care that meets families where they are.

As North Carolina’s trusted resource for dementia education, support, and navigation, 100% of donated funds remain in North Carolina to directly benefit individuals and caregivers. Through strong partnerships, practical education, and compassionate support, we walk alongside families every day.

We are a collaborative, mission-driven team that values financial stewardship, transparency, thoughtful systems, and continuous improvement. We believe strong internal operations make strong mission impact possible.

Position Overview

The Senior Operations Manager plays an important role in ensuring our organization runs smoothly and responsibly in support of our mission. This position blends hands-on administrative work with systems coordination to support a team of eight dedicated staff members.

Reporting to the Executive Director, this role helps maintain efficient, accurate, and compliant internal operations, enabling programs and services to thrive. The position works closely with leadership and staff across the organization and does not include direct supervision of staff.

Core responsibilities include financial administration, donor database stewardship, board support, compliance tracking, HR coordination, and ongoing improvement of internal systems and workflows.

Key Responsibilities

Financial Administration & Bookkeeping

Process mail, deposits, bill pay, and check distribution

Maintain organized accounts payable and receivable documentation

Reconcile monthly credit card statements and collect supporting receipts

Enter and code transactions in QuickBooks, attaching documentation

Generate financial reports for internal tracking and audit preparation

Assist with annual audit preparation in coordination with finance support

Maintain accurate, well-organized financial records that reflect strong stewardship

Donor Database & Development Operations

Maintain the accuracy and integrity of the donor database

Enter and update gifts, including non-cash and third-party donations

Record donor notes and track new and lapsed donors

Coordinate acknowledgment processes, including thank-you letters and memorial gifts

Support improvements to development workflows and documentation

Maintain working knowledge of CRM best practices

Board Support

Coordinate logistics and materials for Board and committee meetings

Prepare and compile board packets and supporting documentation

Maintain organized and confidential board records

Organizational Systems & Process Improvement

Support the transition from paper-based to electronic tracking systems

Document and improve internal workflows across departments

Identify inefficiencies and implement practical process improvements

Maintain internal tracking tools and dashboards

Support operational components of strategic plan initiatives

Strengthen documentation and internal communication practices

Align program data tracking with reporting and compliance needs

Compliance & Risk Management

Maintain the organizational compliance calendar, including filings, registrations, audits, and insurance renewals

Coordinate documentation for regulatory and grant requirements

Maintain vendor contracts and organizational agreements

Support secure recordkeeping and document retention practices

Help ensure internal practices align with nonprofit governance standards

Technology & Systems Administration

Serve as primary internal point of contact for systems coordination

Manage software subscriptions and vendor relationships

Maintain user permissions and access controls

Coordinate with external IT providers for troubleshooting and support

Promote strong data integrity and security practices

HR & Internal Operations

Coordinate onboarding and offboarding processes

Maintain confidential personnel files and HR documentation

Support employee benefits administration

Track performance review timelines

Maintain employee handbook and policy documentation

Support internal meeting coordination and communication systems

Who We’re Looking For

This role requires strong operational judgment and a commitment to mission-driven work within a small organization.

You are:

Operationally mature and systems-minded

Thoughtful in decision-making and clear about when to escalate

Highly accountable and dependable

Calm under pressure and comfortable balancing competing priorities

Emotionally intelligent and professional with sensitive information

Comfortable reinforcing processes respectfully and consistently

Detail-oriented and adaptable with technology

Motivated by strengthening infrastructure so programs and people can thrive

Dementia Alliance of North Carolina is an equal opportunity employer and encourages candidates from diverse backgrounds to apply

You understand that strong internal systems directly support caregivers and families across North Carolina.

Required Qualifications

3–5+ years of experience in operations, executive support, nonprofit administration, or a similar role

Experience supporting senior leadership

Proficiency in QuickBooks (or QuickBooks Online)

Experience managing databases

Strong proficiency in Google Workspace

Excellent written and verbal communication skills

Demonstrated discretion and professionalism with confidential information

Education 

Bachelor’s degree OR equivalent professional experience

Preferred Qualifications

Bilingual proficiency

Experience working in a nonprofit organization

Experience managing donor databases or CRM systems such as Bloomerang

Familiarity with nonprofit financial reporting or audit preparation

Why This Role Matters

Behind every caregiver we support and every program we deliver are strong systems that make the work possible. The Senior Operations Manager helps ensure Dementia Alliance of North Carolina operates with care, accuracy, and integrity.

By strengthening financial processes, supporting compliance, and improving internal systems, this role helps our team serve families responsibly and sustainably. Thoughtful operations build trust — with caregivers, donors, partners, and one another.

In a small, mission-driven organization, strong internal infrastructure allows compassionate, community-centered work to thrive.

Benefits

Dementia Alliance of North Carolina offers a competitive benefits package, including:

80% employer-paid health insurance

20% employer-paid dental and vision coverage

Life insurance

401(k) with matching after the first year of employment

Paid holidays, vacation, and sick leave

Professional development support

Mileage reimbursement

Ready to Apply?

Apply through LinkedIn or email the following documents to

Applications will be reviewed starting Mar 27, 2026. 

Cover letter (no more than 1 page)

Resume (no more than 2 pages)

List of two or more professional references

Incomplete applications will not be considered. 

Please use the subject line “Senior Operations Manager” in your email. 

No calls, please.

Data Center Construction Project Engineer

Weeks Group is a leading data center Owner’s Representative & Project Manager consulting firm with decades of experience overcoming complex mission critical challenges globally. As a women-owned business, we excel in solving tough problems, ensuring safe, timely, on budget delivery. We solve the hardest problems in the data center construction industry.

Our Values

We Answer the Call

Integrity • Honesty • Trust • Nimbleness

We Don’t Take No for an Answer

Persistence • Determination • Accountability

We Solve Problems

Especially on complex, high-intensity projects

We Expect the Best from Each Other

Teamwork • Communication • Ownership

We BTFM

Innovative thinking with zero tolerance for mediocrity

Role Summary

The Project Engineer (PE) supports the day-to-day execution of mission-critical data center construction by driving documentation, coordination, procurement tracking, and field communication. This role is central to keeping the project moving: managing submittals and RFIs, supporting schedule and cost controls, coordinating owner-furnished equipment (OFCI), and helping push quality, commissioning readiness, and turnover.

The PE works closely with the Project Manager, Superintendent(s), subcontractors, vendors, design partners, commissioning agents, and the client team to ensure work is coordinated, decisions are documented, and the field has what it needs to build safely and correctly.

Typical Project Types

Projects may include:

• Ground-up hyperscale and enterprise data center builds
• Retrofits and upgrades to live/operating facilities (brownfield)
• Expansions of existing data centers and critical infrastructure
• Large tenant improvements, fit-outs, and deployment-driven retrofits

Key Responsibilities

Submittals, RFIs, and Document Control (Primary)

• Lead the submittal and RFI process end-to-end: logging, tracking, routing, follow-up, and closure.
• Ensure submittals align with specs, drawings, basis of design, and approved alternates.
• Maintain clean, current project records: meeting minutes, logs, sketches, bulletins, and correspondence.
• Support drawing management: distribute current plans, manage revisions, and help prevent “building off old sheets.”

Procurement & Owner-Furnished Equipment (OFCI) (Primary)

• Track procurement status for long-lead equipment (electrical/mechanical/controls) and communicate risks early.
• Understand and help manage the full OFCI process: what’s coming, when, where it goes, and what’s needed to receive/install it.
• Coordinate with PM/superintendent on receiving, documentation, check-in, and storage requirements for owner-furnished materials.
• Support vendor coordination (delivery windows, offload plans, laydown logistics, access requirements).

Field Coordination & Schedule Support (Primary)

• Support weekly coordination cycles: subcontractor coordination, pull planning, BIM/VDC, OAC, and RFI/submittal reviews.
• Help keep commitments visible and enforced (who owes what, by when).
• Understand key schedule milestones and help identify schedule impacts from procurement, design, or field constraints.
• Partner with the field team to remove blockers fast and keep work moving.

Quality Support (Primary)

• Support the site QA/QC process: inspections, documentation, deficiency tracking, and closure.
• Assist with jobsite photo documentation and organization.
• Help drive clean build practices consistent with data center standards (critical spaces, dust control, protection of installed work).
• Coordinate specialty testing/inspections documentation and ensure results are captured and filed properly.

Cost, Change Management & Billing Support (Supporting)

• Support change management: pricing requests, documentation, scope narratives, and backup for change events.
• Assist PM with pay application tracking, vendor invoices, and reconciliation support as needed.
• Help maintain clean cost backup and scope clarity to support decision-making.

Commissioning Readiness & Turnover (Primary/Supporting)

• Support commissioning readiness by tracking prerequisites, documentation, and installation closeout.
• Coordinate with PM/field/cx team on turnover requirements (O&M manuals, as-builts, training, test results, spare parts, warranties).
• Help build and audit turnover packages for completeness and accuracy to support transition to Operations.

Safety & Site Standards (Supporting)

• Support the project safety program by reinforcing expectations, reporting hazards, and promoting safe planning and execution.
• Collaborate with site EH&S as needed to sustain jobsite health, safety, and security controls.

Other

• Be proactive and solutions-driven: “hustle fouls” are encouraged.
• Represent Weeks well with clients, trades, and vendors — be the steady hand and clear communicator.
• Assist with special projects or process improvement initiatives as assigned.

Knowledge, Skills & Abilities

• Strong written and verbal communication; clear, timely follow-up.
• Organized and detail-driven: thrives on logs, tracking, and closure.
• Working knowledge of construction drawings, specs, submittals, RFIs, and change documentation.
• Familiarity with mission-critical environments (preferred) and understanding of QA/QC expectations.
• Comfort coordinating with multiple stakeholders under schedule pressure.
• Working knowledge of CPM schedule concepts and milestone tracking (preferred).
• Proficiency with Microsoft Office; experience with construction platforms (Procore, Autodesk/ACC, Bluebeam, P6, etc.) is a plus.
• Self-starter with a “get it done” mindset; team-first attitude.

Experience & Education (Typical)

• 2–6+ years in construction project engineer / coordinator / assistant PM roles (mission-critical strongly preferred).
• Post-secondary education in Construction Management, Engineering, or related field (or equivalent experience).
• OSHA 10/30 preferred (or willingness to obtain).

Compensation & Benefits

• Competitive base salary, depending on experience and project scope.
• Performance-based bonus potential.
• Fully paid comprehensive benefits (medical, dental, vision) for you and your family.
• 401(k) Safe Harbor plan.
• Paid time off (PTO).
• Opportunity to work on technically complex, high-visibility data center projects.
• High-performance environment focused on growth, leadership development, and building the best teams in the industry.
• If you want, I can also produce a short “recruiter-friendly” version (tight bullets, fewer words) and a candidate scorecard specific to Project Engineer (submittals/RFIs, OFCI, turnover, QA/QC, coordination, urgency, communication).

Job description:

Assistant Project Manager

Company: NGC Group, Inc.

Job Type: Full-Time

Work Location: In Person. Greenwood Village, CO

________________________________________

About NGC Group, Inc.

NGC Group, Inc. is a client-driven commercial general contractor dedicated to building relationships that far outlast a single construction project. Through innovative techniques and modern solutions, we focus on partnerships that positively impact and improve the communities we serve.

We believe in working hard, solving problems together, and building a strong team culture where collaboration and accountability matter.

________________________________________

Position Summary

The Assistant Project Manager (APM) plays a key role in supporting the Project Manager and Superintendent in delivering successful commercial construction projects. This position is responsible for assisting with project administration, scheduling, cost control, document management, procurement tracking, and field coordination to ensure projects are completed safely, on schedule, within budget, and in accordance with contract documents.

The ideal candidate is proactive, detail-oriented, highly organized, and eager to grow within a commercial construction environment.

________________________________________

Roles & Responsibilities

Project Management Support

• Assist Project Manager with overall project execution from preconstruction through closeout.
• Support coordination of contractual requirements, drawings, specifications, and scope alignment.
• Participate in OAC meetings, subcontractor meetings, internal project meetings, and schedule reviews.
• Prepare and distribute meeting agendas and minutes in a timely manner.
• Maintain accurate and organized project documentation within Procore.

Scheduling

• Assist in development and updating of project schedules.
• Monitor progress against schedule milestones.
• Track procurement timelines and long-lead items.
• Coordinate schedule impacts related to RFIs, submittals, and change orders.
• Support weekly schedule updates with Superintendent and PM.

RFI Management

• Review RFI submissions from subcontractors and field staff for completeness.
• Submit RFIs to design team/ownership with proper backup documentation.
• Track RFI status and response timelines.
• Distribute responses to project team and ensure implementation in the field.

Submittals & Procurement

• Create and maintain procurement log aligned with project schedule.
• Manage full submittal lifecycle from receipt through approval and distribution.
• Review shop drawings and samples for compliance prior to submission to design team.
• Ensure approved submittals are returned to subcontractors and field staff.
• Monitor long-lead materials to prevent schedule delays.

Cost Tracking & Financial Controls

• Assist in tracking commitments, change orders, and cost exposure.
• Support monthly cost review and forecasting efforts.
• Track budget vs. actual cost performance.
• Assist in pay application review and subcontractor billing.
• Help maintain accurate financial reporting within Procore and accounting software (Sage300).

Field & Quality Support

• Contribute to the company’s safety culture and promote an injury-free jobsite.
• Participate in safety walks, inspections, and quality control meetings.
• Assist with punch list development and tracking.
• Support documentation including daily reports, manpower logs, and production tracking.
• Assist with project closeout and warranty documentation.

Communication & Team Collaboration

• Build strong working relationships with subcontractors, vendors, field teams, and clients.
• Maintain professional communication with architects, engineers, and owners.
• Support a team-focused environment that emphasizes accountability and solutions.

________________________________________

Qualifications

• Bachelor’s degree in Construction Management, Engineering, or related field (preferred).
• Equivalent field experience will be considered.
• 3-5 years of commercial construction experience preferred.
• Proficiency in Microsoft Office, Microsoft Project.
• Experience with Procore and Sage300 preferred.
• OSHA 10 Certification preferred.
• Strong organizational and communication skills.
• Ability to manage multiple tasks in a fast-paced environment.

________________________________________

What We Offer

• Competitive Salary
• 401(k) with 4% Company Match
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life & Disability Insurance
• Annual Performance Bonus
• Self-Managed Vacation Hours
• Company Laptop
• Company Cell Phone

________________________________________

If you are looking for a company that values teamwork, accountability, professional growth, and making a real impact in the communities we build in, we encourage you to apply.

• Learn more about us at

The Risk Administrator will be responsible for a variety of essential Risk Management tasks including assisting in developing and implementing Risk Management policies and procedures, incident reporting and monitoring, insurance compliance, and other tasks as directed. The Risk Specialist is also responsible for insurance administrative support for the office/industrial, retail and multifamily divisions. This position will be working with the operations team(s), insurance broker, insurance adjusters, accounting team, et al. to track and document all aspects of policy administration and claims data, ensuring the continuous accuracy of our insurance programs while monitoring trends and exercising the discretion to escalate risks.

ESSENTIAL FUNCTIONS/TASKS:

Risk Management Administration:

• Maintain and review all Risk Management files such as incident reports, insurance invoices, litigation files, incident logs, claims documents, and insurance policy documents.
• File insurance claims, track and communicate with all parties involved.
• Maintain invoice tracking and reconciliation data.
• Assist with preparation for all safety meetings and safety related tasks; draft, review, transmit and finalize safety committee documents including agendas and minutes.
• Cross train on all aspects of Risk Management as backup.
• Assist in the creation and editing of Risk Management documents.
• Assist Risk Manager in creating and presenting regular reports to SVP of Risk Management.
• Receive and record documents, reports, correspondence, and all pertinent records to Risk Management.
• Assist in yearly insurance renewals.
• Assist in coordination of workers’ compensation.

Tenant Insurance Administration:

• Under limited supervision, administrator will provide oversight for insurance compliance for tenants and vendors upon request, ensuring that tenant or vendor insurance is in line with lease requirements.
• Maintain knowledge of tenant insurance requirements and reviewing tenants’ risk profile to determine if exceptions are acceptable.
• This role includes communication electronically, general correspondence, phone calls and, as necessary, any meetings with management to assess tenant risk profiles and insurance programs to assist with lease negotiation.
• Obtain written approval from Risk Manager for any waivers to insurance requirements for any tenant.
• Performs other duties as assigned.

Claims Administration:

• Timely filing of claims as advised by Risk Manager or AVP of Risk Management
• Detailed tracking of property claims’ lifecycles from incident through closing of claim including claim reporting, insurance adjuster correspondence, bid and invoice tracking, and progress of all property recovery phases, from initial remediation through final reconstruction.
• Detailed tracking of personal injury claims including correspondence with internal legal counsel, insurance adjusters, and coordination of meetings from initial incident through resolution.
• Reporting and tracking of Workers’ Compensation claims including carrier correspondence, coordination with HR, and management from initial injury through return to work.

Experience, training, skills required:

• A minimum of two years’ administrative/office experience in a professional environment.
• Proficient computer skills including Microsoft Office.
• Excellent verbal and written communications skills.
• Good analytical skills, organized, detail oriented, capable of handling multiple tasks and meeting deadlines.
• Keep discreet and confidential highly sensitive information.
• Dependable, reliable cooperative. Good interpersonal skills.
• Strong work ethic and pride in work.
• Strong Microsoft Excel skills including creating detailed and professional reporting
• Proficient in editing documents in Adobe Acrobat.

Education:

• Bachelor’s Degree preferred.

LICENSE OR CERTIFICATE REQUIRED:

• None.

TRAVEL REQUIREMENTS:

• No travel required.

Schnitzer Properties offer a full benefits package with medical, dental, vision, 401k, and FSA options as well as vacation, sick, and holiday pay.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Sr. Project Engineer

Position Title: Senior Project Engineer

Department: Operations/Project Management

Reports to: President/Chairman/Chief Operating Officer/VP

Operations/Project Director/Project Manager

Direct Reports: Project Engineer Intern, Project Engineer

Summary Description:

This position serves as support for operations on the jobs in which they are involved. Responsibilities range from participation in initial project set up and buyout, cost spread/estimate familiarity, job quantity tracking, on-site daily activity involvement, concrete material tracking, equipment and manpower productivity tracking, invoice approval, extra work ticket tracking, participation in job cost reporting, project safety compliance, quality control compliance, production analysis/tracking.

Specific Responsibilities:

• Participate in Contract/scope review
• Project safety compliance
• Job cost spread and estimate
• Project sequencing and scheduling
• Project quantity/progress tracking
• Production analysis/tracking
• Project cost reporting
• Invoice coding and approval
• Material/equipment procurement
• Change order request issuance/tracking
• Participate in Change Order estimate pricing
• Coordination with GC/Owner
• Coordination with CSI Operations manager regarding manpower/resources
• Mentoring of younger Project Engineers

Job Specific Competencies/behaviors:

• Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills
• Ability to identify, assimilate and comprehend the critical elements of a situation to extract and interpret implications of courses of actions to attend to details of a problem.
• Effectiveness in planning and controlling work, motivating and developing subordinates, improving work methods and results, encouraging and supporting suggestions for work improvements, etc.
• Breaks down problems into smaller components, understands underlying issues, can simplify and process complex issues, understands the difference between critical details and unimportant facts.
• Plans for and uses resources efficiently, always looks for ways to reduce costs
• Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
• Ability to monitor construction schedules and advise on potential setbacks or issues.
• Communicates expectations and importance of safety. Follows up and insures safety audits are completed accurately and timely. Identifies critical issues and assists in the development of improvement procedures.

Education/Experience/Attributes/Requirements

• 3-5 years of experience
• Bachelors degree in Construction management or Engineer recommended.
• Basic/General knowledge of construction principles/practices required
• Experience with project set up, cost spreading, buy out and cost reporting.
• Experience with critical path scheduling
• Excellent problem-solving skills, with an adaptable and flexible style in working with all types of individuals
• Energetic and highly motivated with a strong sense of urgency
• Highly entrepreneurial and self-motivated, with the ability to work equally well on own as well as in a team environment.
• Ability to walk the job site, climb ladders, and multi floor scaffolding.

Leadership Competencies

· Adaptability

· Teamwork

· Creativity

· Results

· Leadership

· Stamina

· Courage

• · Sense of Urgency

About Jostin Construction

Jostin Construction was founded in 1998. Our organization is driven by our “WHY” statement -To create and provide a diversity of opportunities for all. For over twenty-five years, this purpose has guided our work, how we run our business, how we engage with the community deeply and genuinely, and most importantly, how we support and develop our employees, many of whom have been with us from the beginning.

As a growing firm of over 130 team members, we are proud to have built our business in concrete construction, general trades, construction management, and general construction, servicing our clients in commercial building remodels and new construction.

Our prized culture is entrenched in our Jostin Values:

·        Diversity Wins

·        All in, All the time

·        The Golden Rule

·        The Best at Getting Better

·        Good Old-Fashioned Ridiculous Fun

·        Go First

Our values represent who we are, how we work, and how we engage with others.

Summary of Duties:

The Construction Compliance and Contract Specialist supports Jostin Construction’s enterprise risk management process through proactive administration of construction contracts, insurance documentation, compliance programs, and risk mitigation systems. Reporting to the Chief Business Officer, this role ensures that contracts, certifications, and insurance materials are accurate, compliant, and aligned with company and client standards. The position provides administrative and technical support across Accounting, General Contracting, Concrete, and Brewster Pumping divisions and plays a critical role in maintaining company-wide risk integrity and documentation consistency.

Primary Duties and Responsibilities:

Contract & Insurance Management

·        Manage and process all new and existing contracts and subcontracts to meet deadlines.

·        Review and track Certificates of Insurance (COI’s) for compliance.

·        Maintain insurance policy and renewal documentation for all clients, subcontractors, and vendors.

·        Assist with Contractor Controlled Insurance Programs (CCIP) and Builder’s Risk administration.

·        Track stored materials and project warranties for compliance.

Claims & Potential Claims

·        Identify and track potential claims including liens, bonds, and other contract risks.

·        Coordinate with internal teams to ensure timely notice, documentation, and resolution.

Contracts & Subcontracts

·        Review and process contracts for clients, leases, software, and subcontracts.

·        Track standard contract edits and maintain a record of non-negotiable clauses.

·        Support Project Managers with contract addendums and bid riders related to contract acceptance terms.

·        Conduct annual review and update of subcontract templates and bonding thresholds (over $500,000).

Pre-Qualifications & Compliance

·        Manage pre-qualification processes for clients and subcontractors, ensuring all required documentation, certifications, and financial information are up to date.

·        Assist with compliance reporting and documentation for audits.

Technology & Systems

·        Utilize technology platforms (such as GC Pay, contract management, and COI tracking tools) to enhance workflow automation, document control, and vendor compliance.

·        Support system integrations for risk management software to improve contract lifecycle visibility and data accuracy.

·        Maintain and manage digital risk tracking dashboards and reporting tools.

Cross Departmental & Administrative Support

·        Support accounting, safety, and operations with insurance and compliance materials.

·        Assist in policy development.

·        Recruit, train, and coordinate volunteers for designated Jostin events and community participation as assigned.

·        Perform other duties as assigned.

Skills and Qualifications:

·        Strong organizational and prioritization skills.

·        Excellent attention to detail with ability to manage multiple priorities.

·        Proficient in Microsoft Office Suite and construction technology platforms.

·        Strong written and verbal communication skills with the ability to set clear timeline expectations and follow through on commitments.

·        Knowledge of construction industry practices, contracts, insurance, and project documentation processes.

Experience and Other Requirements:

·        Bachelor’s degree preferred with 6+ years of relevant experience in contract administration, insurance, or risk management.

·        Experience in construction industry required.

·        Knowledge of insurance certificates, COI tracking systems, and contract review processes.

·        Ability to work effectively with internal teams, clients, and subcontractors.

·        Proficient in Microsoft Office and workflow management tools.

Benefits

• Healthcare coverage
• Short Term Disability
• Company paid life insurance
• IRA retirement options with company match up to 3%
• Aflac insurance options
• Employee Assistance Program
• Paid time off
• Paid holidays
• PPE provided
• Company events
• Quarterly Bonuses
• Paid referral program

Jostin Construction is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class and is a member of a drug free safety program.  

Our Story:

From South Africa to Southern California, the ColRich story is a decades-long journey of growth, continuous reinvention and a culture of caring. Through generations of family ownership, the ColRich brand has evolved, but the company’s foundation remains the same today as in the beginning; build lasting communities through a culture centered around innovation, humility and a commitment to helping others – ColRich Thrive.

Our Bio:

ColRich is a real estate, construction and investment firm focused on value-add, residential real estate in strategic locations primarily in the Western U.S. Our platform’s sustainability is assured through long- term ownership enabled by long-term debt and equity. We are focused on enduring, tax-efficient cash flow for our investors.

In the multifamily space, we actively maximize cash-on-cash returns and capital appreciation by acquiring properties with upside through extensive renovation and improved management. Leveraging our unique homebuilding background and construction platform, we reposition these older properties as design-forward, affordable workforce housing alternatives to newer Class A product.

Our development history includes the successful entitlement, construction, marketing and sales of single- family homes, townhomes, mid-rise condominiums and apartments. Currently we are bringing to market two master-planned, destination-oriented communities offering a combined 5,000+ homes (both for sale and rental) over a 10-year time horizon. In addition, the company is also working on several individual apartment developments (1,000+ units).

With a service matters operating philosophy, our team is passionate about supporting residents across our portfolio, building better environments that fuel happier residents, improving investor returns and creating a strong sense of purpose that drives what we do every day.

Our Current Portfolio:

ColRich’s portfolio includes $1.05 billion of equity actively invested through December 2025 in 89 deals across 9 states. These include master-planned community developments and 20,000+ multifamily units.

Our Approach:

A vertically integrated, hands-on approach is at the core of our company’s capabilities. Deep in-house construction, design, finance and asset management expertise ensures that our essential functions are managed internally and operationally intertwined to produce indisputable long-term value for our stakeholders. Our communities are built to last, offering enduring and stable environments where our residents will thrive.

Our DNA:

• Caring
• Wired for Connection
• Ever Evolving
• Hardworking
• Original Thinkers
• Competitive
• Humble
• Seasoned Through Adversity

Our Mantra:

Build lasting communities

Position: Legal and JV Operations Coordinator – San Diego, CA

About the Role: The Legal and JV Oper administrative and operational support across Legal, Insurance, and Joint Venture Accounting functions. This role is responsible for managing corporate compliance filings, litigation and claims documentation, insurance tracking, JV accounting administrative processes, and invoice management. The position plays a critical role in ensuring accurate documentation, timely filings, organized contract management, and visibility into claim and insurance trends.

Specific responsibilities include:

Legal Operations & Litigation Support

• Coordinate document production to outside counsel and assist in discovery responses
• Track claims data including type, frequency, and settlement values
• Acknowledge Service of Process (CT Corp)
• Prepare, proofread, and format legal documents and presentations
• Maintain contract management and organized legal file systems

Insurance Administration & Claims Tracking

• Track insurance policies, COIs, renewals, and historical renewal costs
• Coordinate documentation for OCIP and Builders’ Risk policies
• Manage quality control of policy updates (SOV, Named Insureds)
• Coordinate with adjusters, construction, and property management regarding remediation and claims
• Assist with insurance renewal processes
• Maintain tracking of insurance and legal costs and claim trends

Corporate Entity

• Manage entity acquisitions, dissolutions and DBA/FBN filings
• File required Secretary of State filings
• Maintain corporate compliance calendars and tracking logs
• Serve as primary point of contact for CT Corp communications

JV Accounting and Finance Administration

• Prepare monthly bank reconciliations
• Monitor and record daily bank activity (ACH/wires) - Research discrepancies
• Ad hoc data analysis and special projects
• Support Yardi migration initiatives
• Manage CPA invoice tracking and payments
• Prepare annual Form 1099 filings
• Track and process legal and professional service invoices

Requirements:

• 3–5 years administrative, legal operations, or accounting support experience
• Strong Excel skills (tracking, data organization, reporting)
• High attention to detail and ability to manage multiple priorities
• Experience with litigation support, insurance administration, or entity management preferred

Reporting Structure:

• Reports to: Accounting Manager
• Receives task direction from: JV Director and Legal Director
• Performance evaluation: Led by Accounting Manager, with input from both directors

Benefits:

• Base salary and discretionary annual bonus competitive with industry standards
• $65,000 - $80,000 depending on experience
• Health and dental insurance paid fully at the employee level by employer
• Eligible upon hire for 401(k) plan
• Paid holidays and vacation time

Job Description: Production Coordinator

Company: SES & Sawgrass Enterprises, LLC

Department: Production / Operations

Reports To: Director of Operations (or Production Manager)

Location: Atlanta Office

Employment Type: Full-Time

About the Company

SES and Sawgrass Enterprises, LLC are sister companies serving metro Atlanta and the Southeast. SES specializes in high-end residential and multi-family siding and framing, while Sawgrass focuses on excavation, grading, and site development. We are a rapidly growing construction organization committed to operational excellence, quality workmanship, and a strong team-first culture.

Position Overview

The Production Coordinator is a key operations role responsible for managing the administrative, scheduling, and logistical workflow of construction projects from award through closeout. This position serves as the central hub for project data, material coordination, scheduling, and financial documentation within the company’s project management systems.

The ideal candidate is highly organized, process-driven, and thrives in a fast-paced construction environment where accuracy, communication, and proactive problem-solving are essential to keeping projects on track.

Key Responsibilities

Project Setup & Scheduling

• Create and manage new projects within the project management system (e.g., Buildertrend ).
• Maintain synchronization between internal systems, client portals, contracts, and plan sets.
• Upload and manage construction documents, approved plans, and scopes of work.
• Generate and maintain Bills of Materials (BOMs) based on final scopes and schedules.
• Build and continuously update production schedules, coordinating crews and material delivery timelines.

Procurement & Materials Coordination

• Issue and track all Purchase Orders (POs) and electronic purchase orders (ePOs) to vendors and suppliers.
• Proactively confirm material readiness and delivery dates to support production schedules.
• Communicate delays or shortages to Project Managers and Operations leadership.
• Process and track all material returns, ensuring credits are properly issued and applied.

Financial & Subcontractor Administration

• Collect, audit, and submit subcontractor payroll and pay sheets for processing.
• Track job costs and administer back charges related to quality issues, non-compliance, or incomplete work.
• Maintain accurate financial documentation within project management and accounting systems.
• Support warranty tracking, documentation, and closeout processes.

Safety & Regulatory Compliance Support

• Submit and track all required 811 utility locate requests prior to excavation or site work.
• Maintain safety documentation and assist with OSHA recordkeeping and compliance tracking.
• Support incident documentation and reporting in coordination with safety and operations leadership.
• Ensure all required closeout documentation is collected and stored appropriately for invoicing and records.

Operations & Process Support

• Maintain organized, audit-ready project files across all systems.
• Support continuous improvement of production workflows and documentation processes.
• Act as a liaison between Project Managers, field teams, vendors, and accounting to ensure smooth project execution.

Required Qualifications

• Proven experience in a construction operations, project coordination, logistics, or administrative support role.
• Strong understanding of Purchase Orders, invoicing support, material tracking, and cost documentation.
• Advanced proficiency in Microsoft Excel and Outlook.
• Exceptional organizational skills with the ability to manage multiple projects and deadlines.
• Strong written and verbal communication skills with internal teams and external partners.

Preferred Qualifications

• 2+ years of experience using construction management software (Buildertrend preferred) for scheduling, purchasing, and project tracking.
• Familiarity with OSHA recordkeeping and basic construction safety compliance.
• Associate’s or Bachelor’s degree in Construction Management, Business, or related field (or equivalent experience).
• Experience supporting sitework, grading, framing, or exterior envelope trades.
• Experience submitting and managing utility locate (811) requests.
• Bilingual (Spanish/English) strongly preferred.

What We Offer

• Competitive compensation based on experience
• Medical, Dental, and Vision insurance
• 401(k) with company match
• Growth opportunities within a rapidly expanding company
• Collaborative, supportive team culture
• Strong commitment to safety and employee development

Industrial Fence Inc. (IFI Chicago) is a veteran owned manufacturer and installer of guardrail systems, crash attenuators, perimeter security fencing, bridge rails, and access control solutions, proudly made in the Chicago. Founded in 1999 and headquartered in Chicago's industrial corridor, IFI has grown over 25 years into one of Chicagoland's most trusted highway safety and security subcontractors. Our clients include IDOT, ISTHA, CDOT, the Chicago Department of Aviation, CTA, ComEd, Union Pacific Railroad, and leading general contractors across the region. As we continue to expand, we are seeking a driven and detail-oriented Project Manager Assistant to support our PM team from pre-construction through project closeout.

This is an entry-level opportunity for someone looking to launch a career in construction project management. The Project Manager Assistant at IFI supports our experienced PM team across active projects throughout Chicagoland. You will learn the business from the ground up, helping coordinate schedules, manage communications, track materials, and conduct site visits alongside seasoned professionals.

Key Responsibilities

Communication Support

• Help manage day-to-day project communications between the PM, field foremen, general contractors, and agency contacts.
• Draft and send routine emails, meeting notes, and follow-ups on behalf of the PM.
• Assist in preparing project status updates and progress summaries for the PM to review and distribute.
• Relay information between the office and field crews clearly and in a timely manner.

Utility Locates & Site Coordination

• Coordinate JULIE (811) utility locate requests for upcoming job sites; track ticket status and confirm clearances before work begins.
• Assist the PM in scheduling and conducting pre-construction site visits to document existing conditions.
• Take site photos, field notes, and measurements as directed during site walks.
• Help identify and flag potential site issues (access, conflicts, utility concerns) to the PM.

Project Scheduling & Coordination

• Support the PM in tracking project schedules and milestones across active guardrail, attenuator, and fence jobs.
• Help maintain the project calendar and assist with crew scheduling logistics under PM direction.
• Follow up with GCs, inspectors, and internal teams on open items, deadlines, and deliverables.
• Organize and maintain project files including daily logs, submittals, RFIs, and inspection records.

Procurement & Material Management

• Assist the PM in preparing and tracking material purchase orders for guardrail, fencing, and attenuator components.
• Help coordinate material deliveries with suppliers and confirm quantities against project requirements.
• Maintain a running materials log for each job; track what has been delivered, installed, and what remains on order.
• Support yard inventory checks and flag shortages or overages to the PM.

Cost Tracking Support

• Help the PM monitor project costs by entering and organizing data in spreadsheets or PM software.
• Collect and organize vendor invoices, delivery tickets, and purchase orders for PM review.
• Assist with tracking material quantities installed vs. ordered to support monthly pay applications.
• Flag any potential budget concerns or discrepancies to the PM for resolution.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent required; no prior construction experience necessary, we will train the right candidate.
• Strong organizational skills with attention to detail and the ability to juggle multiple tasks.
• Comfortable communicating clearly in writing and over the phone with contractors, vendors, and internal teams.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); ability to learn new software quickly.
• Valid Illinois driver's license and reliable transportation; ability to travel to job sites across Chicagoland.
• Willingness to obtain OSHA 10-Hour Construction certification within 60 days of hire
• Positive attitude, eagerness to learn, and a team-first work ethic.

PREFERRED QUALIFICATIONS

• Any prior experience in construction, field admin, logistics, or customer coordination is a plus.
• Familiarity with the Chicago construction landscape (IDOT, CDOT, Cook County projects) is helpful but not required.
• Experience with project management tools is a bonus.

WORKING CONDITIONS

• Hybrid role: primarily office-based with regular field visits to active job sites.
• Exposure to outdoor conditions, active roadway environments, and construction sites, PPE required in the field.
• Occasional early morning starts or evening availability required to coordinate with overnight/early-morning crews.
• Travel primarily within Cook, DuPage, Kane, Will, and Lake counties.

Benefits:

• 401(k)
• 401(k) 3% Match
• AD&D insurance
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Pay: $45,000.00 - $60,000.00 per year

Note to Recruiters, Placement Agencies, and Similar Organizations: Industrial Fence, Inc (IFI Chicago) does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any IFI Chicago employee. IFI Chicago will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of IFI Chicago and will be processed accordingly.