Separators For Files Jobs in Usa

Essential Duties/Responsabilités:

Job Duties:

1. Coordinates with claimants, employers and agency staff to make senior level eligibility determinations on the basis of objective fact finding and legal analysis. These determinations must meet stringent timeliness and quality standards as set by federal and state authorities;
2. Explains laws, procedures and various unemployment programs to claimants and employers including benefit rights and eligibility requirements;
3. Questions claimants and employers concerning employment history and/or separation information;
4. Makes final written determinations of entitlement to, or denial of benefits and compiles information from claimants, employers and Audit Section and forwards to Central Office for monetary determinations;
5. Receives, investigates and replies to all correspondence from all claimants and employers involving claims in local office;
6. Further investigations regarding stolen, lost, destroyed or forged benefits warrants;
7. Assists both claimant and employer’s in filing appeal forms for protested claims;
8. Gives testimony at referee hearing;
9. Organizes and prioritizes heavy workload in a manner that enables the agency to meet stringent federal standards;
10. Completes daily summary of work activities according to types and numbers of claims processed and characteristics of claimants;
11. Navigates multiple computer systems efficiently and effectively and stays abreast of regular changes and updates in such systems;
12. Receives, investigates and corrects system error list related to wage reporting, claim computation and payment of benefits;
13. Provides support to and backs up the Uplink customer service call center in times of high volume;
14. Performs all duties with optimum efficiency to ensure benefit determinations are issued within strict federal time constraints;
15. Coordinates with the agency’s Constituent Relations Manager in order to quickly resolve issues brought to state legislators and the Governor’s office;
16. Takes new and continued claims as needed;
17. At the direction of the Claims Investigator Supervisors, works to resolve issues in the field that impact unemployment insurance operations;
18. Performs related duties as assigned.

Job Requirements:

1. Ability to accept supervision and to adhere to protocols;
2. Specialized knowledge of unemployment laws;
3. Advanced knowledge of the Indiana Unemployment Security Act, Wagner-Peyser Act and Social Services Act;
4. Working knowledge of labor market including seasonal layoffs, labor disputes, etc.;
5. Thorough knowledge of state and federal legal precedents affecting unemployment compensation laws;
6. Ability to interpret and apply technical manuals, memos and written guidelines regarding the unemployment compensation laws of fifty states;
7. Demonstration of professionalism and tact in dealing with agency staff, claimants and employers;
8. Ability to communicate effectively on state and federal statues and administrative regulations, as well as policies and procedures to peers and subordinates;
9. Strong computer skills and ability to quickly master new technology and incorporate it into the work routine;
10. Quick and efficient decision making skills and excellent organizational and prioritization skills;
11. Ability to travel, in limited circumstances.

EEO STATEMENT

Eight Eleven Group is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristics protected by applicable federal, state, or local laws and ordinances.

Job Description

We are a technology-led healthcare solutions provider. We are driven by our purpose to enable healthcare organizations to be future-ready. We offer accelerated, global growth opportunities for talent that’s bold, industrious, and nimble. With Indegene, you gain a unique career experience that celebrates entrepreneurship and is guided by passion, innovation, collaboration, and empathy. To explore exciting opportunities at the convergence of healthcare and technology, check out Looking to jump-start your career? We understand how important the first few years of your career are, which create the foundation of your entire professional journey. At Indegene, we promise you a differentiated career experience. You will not only work at the exciting intersection of healthcare and technology but also will be mentored by some of the most brilliant minds in the industry. We are offering a global fast-track career where you can grow along with Indegene’s high-speed growth. We are purpose-driven. We enable healthcare organizations to be future ready and our customer obsession is our driving force. We ensure that our customers achieve what they truly want. We are bold in our actions, nimble in our decision-making, and industrious in the way we work.

Role: Associate Account Manager

Job Description: Our AssociateAccount Manager (AAM) is an entry-level position within the agency and plays an important role on our client-focused Account Team. The AAM will be responsible for coordinating across the team on key project milestones and client meetings, serving as an internal and external resource for timelines and project status, and providing overall campaign support. This role is ideal for someone looking to grow into a client-facing account management position focused on relationship building, strategic thinking, and long-term client partnership.

Hybrid schedule: In-office 3 days per week

Must Have Core Responsibilities

• Thrive in a fast-paced, detail-oriented, and hands-on organization.

• Coordinate and implement successful projects from start to finish.

• Work closely with Account Managers regarding client expectations, deliverables, planning, and timeline development.

• Manage internal and external operational steps including tracking, routing, and communicating client expectations.

• Maintain relevant client and internal documentation and files.

• Demonstrate exceptionally strong organizational skills and good judgment to effectively manage and prioritize workflow.

• Assist with structuring and leading project status reviews; frequently communicate progress to ensure all key stakeholders are fully informed.

• Interact with all team members to maintain a comprehensive understanding of tactics and deliverables.

• Build strong working relationships across teams and with clients.

• Understand client review committee and submission processes (MLR, regulatory, etc.).

• Demonstrate the ability to learn new concepts, anticipate needs or changes, and problem-solve proactively.

• Perform additional responsibilities as required in support of client and team needs.

Qualifications / Essential Skills

• Bachelor’s degree (B.S./B.A.) in a relevant field required.

• 0–2 years of advertising agency or marketing department experience, with interest in pharmaceutical marketing or medical education.

Strong time-management and organizational skills.

• Strong verbal and written communication skills.

• Motivated, high-energy, and proactive self-starter.

• Exceptional attention to detail and ability to multitask in a deadline-driven environment.

• Collaborative team player who can also work independently when needed.

• Proficiency in MS Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.

Good to have

EQUAL OPPORTUNITY Indegene is proud to be an Equal Employment Employer and is committed to the culture of Inclusion and Diversity. We do not discriminate on the basis of race, religion, sex, colour, age, national origin, pregnancy, sexual orientation, physical ability, or any other characteristics. All employment decisions, from hiring to separation, will be based on business requirements, the candidate’s merit and qualification. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristics.

Title: Head of Operations (Residential Real Estate Brokerage)

Location: Redding, California

This is a rare opportunity to step into a true operational leadership role with a high-performing residential brokerage — and potentially relocate to beautiful Redding, CA, a growing Northern California community known for its outdoor lifestyle, mountain scenery, and exceptional quality of life.

As Head of Operations, you will run the engine of the business — building scalable systems, strengthening compliance, supporting agent success, and serving as the stabilizing operational force that enables sustainable growth.

The Opportunity

This role is designed for a proven operator: someone who thrives in accountability-driven environments, brings calm authority, and knows how to build systems that eliminate chaos rather than react to it.

You will partner directly with the CEO and leadership team to ensure operational excellence across the full brokerage platform — from transaction workflows to hiring infrastructure to compliance safeguards.

Key Responsibilities:

1. Operational Leadership & Scalable Systems

• Own the end-to-end operational engine of the brokerage
• Refine workflows across:
• Listing management
• Transaction coordination and closing execution
• Compliance and disclosure systems
• Home marketing and production handoffs
• Identify bottlenecks, execution gaps, and process inefficiencies
• Ensure systems scale smoothly without increasing errors or operational strain

2. People Systems: Hiring, Training & Retention

• Lead hiring strategy and scorecards for operational staff (TCs, admin, ops)
• Build structured onboarding and certification programs
• Implement training systems that reduce ramp time and turnover
• Own staffing forecasts, retention outcomes, and team performance systems

3. Oversight of Sales Management Infrastructure

• Directly oversee the future Sales Manager
• Oversee ISA team operations from a systems and process perspective
• Align sales performance expectations with operational standards
• Support agent recruiting and onboarding through scalable frameworks
• Prevent sales-driven erosion of compliance or service quality

4. Broker-Level Advisory & Agent Support

• Provide calm, experienced guidance to agents on complex transactions
• Advise on compliance, risk scenarios, and professional judgment calls
• Reinforce brokerage standards, accountability, and service consistency

This role does not replace the Broker of Record, but serves as a senior operational and advisory resource.

5. Compliance, Risk & Quality Control (California)

• Oversee compliance systems, file audits, and risk prevention
• Ensure adherence to California DRE, CAR, MLS, and brokerage policies
• Identify risk early and escalate appropriately
• Partner with legal counsel, Broker of Record, and external experts as needed
• Maintain consistent quality as transaction volume grows

6. Finance & HR Oversight (Coordinated, Light Touch)

• Oversee operational financial processes including:
• Commission processing
• AP/AR coordination
• Cost-per-transaction visibility
• Coordinate with CPA/bookkeeper (not responsible for tax strategy)
• Oversee foundational HR administration:
• Hiring and onboarding systems
• Performance management
• Payroll via Gusto HR
• Ensure appropriate controls and separation of duties

7. Leadership, Accountability & Execution Cadence

• Partner closely with the CEO and Integrator on KPIs and scorecards
• Enforce decisions, operational standards, and execution discipline
• Reduce escalation of operational issues to the CEO
• Serve as a stabilizing, decisive presence within the organization

What Success Looks Like

• New hires ramp quickly and confidently
• Turnover decreases through systems, not heroics
• Agents and clients experience consistent service and clear expectations
• Compliance issues are prevented proactively
• The CEO is removed from day-to-day operational problem solving
• Growth occurs without sacrificing quality or control

Ideal Candidate Profile

• Senior operations leadership experience in real estate or a regulated, transaction-heavy environment
• Proven track record of building hiring, training, and onboarding systems
• Experience overseeing operations while supporting sales leadership
• Strong understanding of California real estate compliance preferred
• Hands-on, execution-focused leader who builds scalable infrastructure
• Calm, respected, decisive — able to enforce standards with professionalism
• High judgment, low ego, operator-first mindset

This Role Is Not

• A purely strategic, hands-off Operations position
• An office manager role
• A sales manager seat
• A figurehead executive position

This role runs the engine — and is always focused on making it run better.

Reporting & Authority

• Reports directly to the CEO
• Partners closely with the Integrator on key initiatives
• Holds authority over operational systems and brokerage standards
• Oversees all Operations and future Sales Management infrastructure

Compensation & Benefits

• Full Benefits Package
• Competitive Base Salary + Bonus Structure
• Excellent Company Culture
• 401(k) Program
• Generous PTO & Vacation

About the Opportunity

We are seeking an experienced and detail-oriented HR and Payroll Manager to oversee payroll processing and human resources operations across multiple related business entities. This role is responsible for ensuring accurate payroll administration, benefits coordination, regulatory compliance, and maintaining organized and compliant HR records.

This is an excellent opportunity for a hands-on HR and payroll professional who thrives in a structured, collaborative environment and enjoys supporting both employees and leadership.

Key Responsibilities

Payroll Administration

• Process accurate weekly payroll for a multi-entity workforce, ensuring proper job and department coding
• Administer payroll for both union and non-union employees
• Submit certified payroll reports and ensure compliance with applicable wage regulations
• Coordinate with external partners supporting payroll tax filings and compliance activities
• Maintain payroll records and ensure accuracy and timeliness

Human Resources Operations

• Manage full-cycle HR functions including recruiting, onboarding, and employee separations
• Maintain accurate and compliant employee records and HR documentation
• Coordinate employee benefits enrollments, changes, and reconciliations
• Track employee certifications, training, and compliance requirements

Compliance and Reporting

• Ensure HR practices align with federal, state, and regulatory requirements
• Support compliance reporting, documentation tracking, and internal audits
• Maintain HR metrics, reporting accuracy, and workforce records

Collaboration and Support

• Partner closely with finance and leadership to support payroll and HR initiatives
• Communicate proactively regarding payroll, compliance, and employee-related matters
• Contribute to process improvements and operational efficiency

Qualifications

• 5+ years of HR and payroll experience required
• Experience processing weekly payroll required
• Experience supporting union and non-union payroll environments strongly preferred
• Construction, contracting, or project-based workforce experience is a plus
• Strong analytical skills and high attention to detail
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively
• Strong organizational and data management capabilities

Compensation & Benefits

• Competitive salary
• Medical, Dental, and Vision Insurance
• 401(k) retirement plan
• Paid Time Off and company holidays
• Collaborative and professional work environment

Ascendo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

Company Summary

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.

MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Job Summary

Our Natural Gas Construction Manager provides management and direction of utility construction activities. Project work includes project management, resource allocation, equipment management, and utility construction. Duties performed are associated with human resources, payroll, accounting, and administrative functions. This position supports the Construction team and works with field personnel, senior operations management, and customers.

Responsibilities

• Manage all projects to completion on-time and within budget.
• Schedule the crews, identify and delegate the crews to start their work, review project timelines and expectations, and supervise work performance and job quality.
• Participate in the hiring process and maintain all employment related paperwork (i.e. new hire paperwork, separation paperwork, employment data changes, etc.).
• Promote a safe work environment, holding crews accountable to safe work practices.
• Determine job costs, labor, and material needed, ensuring on-time deliveries.
• Prepare and interpret drawings, graphs, maps, blueprints, bid documents, contracts, proposals, and specifications.
• Identify and resolve any blueprint issues prior to and during construction.
• Identify and supervise subcontractors to perform their tasks, inspect, and/or bill any relevant personnel/contractors.
• Take responsibility for all personnel and any vehicles or equipment in their control.
• Participate in meetings with senior operations management, peers, and/or customers.
• Participate in estimating and bidding projects, contract negotiations, and change order preparation.

Qualifications

• Associate degree in Construction Management or Engineering.
• 5 years of relevant Construction Manager experience within the Natural Gas contractor.
• 2 years in a supervisory position.
• OSHA 30 Certification.

Preferred

• Bachelor's degree in Construction Management or Engineering.
• 10 years of relevant experience.

Physical Demands and Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities.

Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).

Equal Employment Opportunity:

The Company’s policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.

Who We Are

Centuri Group is comprised of a family of companies that make up a utility infrastructure enterprise, operating throughout the US and Canada, committed to safely delivering gas, electric and utility services to our customers and the community. We help you build your career on Solid Ground by investing in your development and valuing your unique skills, perspective, and background. Employees are the lifeblood of our organization, and we’re committed to providing a stable foundation to continuously grow and thrive. We’ve got work for the next 100 years - All we need is you!

As an Operations Payroll Representative you will support the office, operations, and accounting services team by ensuring accurate processing and recording of all company payroll including union and non-union payroll. Participating in daily data entry, payroll processing, and work closely with multiple departments to ensure accurate payroll operations.

What You'll Do

• Enter and review employee time, per diem, rig rent, truck pay, and boot pay; process overrides for rates, unions, and taxes
• Process EDFs for employee changes, movement, layoffs, terminations, and long-term layoff closures
• Handle payroll corrections and prior-period adjustments (missed hours, wrong jobs/rates, over/underpayments, separate checks, and union-specific requirements)
• Compile and distribute steward reports and check stubs for all trades by job; ensure union dues, benefits, and fringe reporting accuracy
• Support employees with payroll, tax, W-4, direct deposit, personal info updates, and benefits/fringe questions
• Resolve union issues (missing/incorrect benefits or hours) by coordinating with operations, union benefits teams, and corporate partners
• Support onboarding by sending and tracking new hire/re-hire details; assist with annual rate/fringe updates and union agreements
• Run zero-hours reports, communicate discrepancies to operations, and collaborate with leadership and team members as needed
• Perform other responsibilities as requested by leadership

What You'll Have

• Associate’s degree in a related field (HR, Accounting, Finance, or Business)
• Minimum 1+ year of experience processing multi-state union and non-union payroll, including movement between unions
• Strong knowledge of union and non-union payroll procedures
• Experience with SAP, Excel, Adobe, and SuccessFactors with ability to learn new applications

What You'll Get

• Benefit Package including Medical, Dental and Vision Coverage
• 401K w/ Company Match
• Voluntary Life & AD&D Insurance and Short-Term and Long-Term Disability
• Vacation/Sick Time and Paid Holidays
• Potential Bonus Opportunities
• Career Development Opportunities
• Employee Discounts
• Weekly Payroll

Work Environment

• Work is performed in a typical indoor office environment
• Flexibility to work various schedules and stay late when necessary with little or no notice
• Seeing: Must be able to read reports and use computer.
• Hearing: Must be able to hear well enough to communicate with co-workers.
• Talking: Must be able to express and exchange ideas by means of spoken words.
• Sitting: Must be able to sit for extended periods of time.
• Standing/Walking/Mobility: Must be able to stand to open files and operate office machines. Must maintain mobility between departments and to attend meetings of employees and managers.
• Bending/Reaching/Climbing/Stooping/Kneeling: Must be able to bend, reach, or stoop to obtain office supplies and operate office equipment.
• Lifting/Pulling/Pushing: Light physical effort under 10 pounds.
• Fingering/Grasping/Feeling: Major portions of daily work require application of manual skills involving motor coordination and finger dexterity.

Legal Stuff

• Pass pre-employment, random, post-accident, and reasonable suspicion drug screens
• Provide valid US work authorization documents for E-Verify
• Satisfactory results of pre-employment background check results

Diversity, Equity & Inclusion Commitment

This job description is subject to change at any time. It reflects management’s assignment of essential functions, and does not exclude or restrict the tasks that may be assigned. Centuri and its subsidiary companies will provide equal employment opportunities to all applicants without regard to an applicant’s race, color, religion, sexual orientation, gender identity, genetic information, national origin, age, veteran status, disability, or any other status protected by federal, state or local law. Centuri will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested.

Liebert Cassidy Whitmore, a leading California law firm with a strong focus on labor, employment, and education law, proudly represents public agencies throughout the state. We are seeking an experienced and detail-oriented Legal Secretary to join our Sacramento office. This role offers an exciting opportunity to contribute to high-quality legal work in a collaborative and professional environment.

Position Overview

The Legal Secretary will provide critical administrative and secretarial support to attorneys. The ideal candidate is detail-oriented, proactive, and experienced in managing litigation processes with precision and efficiency.

Responsibilities and Duties

• Prepare, format, edit, and proofread all legal documents, such as pleadings, motions, and discovery, ensuring accuracy and compliance with court rules and filing requirements.
• Generate Tables of Contents and Tables of Authorities in accordance with the Bluebook and the California Style Manual.
• Prepare and assemble exhibits for service, filing, and hearings, ensuring proper organization and presentation.
• File and serve documents in federal and state courts, including electronic filing, and coordinate with filing services as needed.
• Manage attorney calendars, including scheduling court appearances, depositions, client meetings, and internal and external deadlines.
• Collaborate with the calendar clerk to calculate, confirm, and independently verify litigation deadlines based on applicable court rules and filings.
• Coordinate court reporters, videographers, interpreters, and hearing logistics, including confirming remote appearance procedures when applicable.
• Handle correspondence with clients, courts, opposing counsel, and other parties in a professional and timely manner.
• Coordinate meetings, appointments, conferences and travel arrangements.
• Maintain and organize case files within the firm’s document management system, ensuring accuracy, consistency, and accessibility.
• Assist with trial preparation, including organizing trial binders, exhibits, witness materials, and related logistics.
• Conduct research regarding court procedures, local rules, and filing requirements as needed.
• Coordinate new matter intake and file opening procedures, including submitting conflict check requests and ensuring accurate matter setup in accordance with firm protocols.
• Manage file closing procedures in accordance with firm policies and records retention guidelines, ensuring proper documentation and file organization.

Qualifications

• Minimum of 5 years of experience as a legal secretary supporting civil litigation matters.
• Advanced knowledge of California state and federal court rules, procedures, and filing requirements.
• Advanced proficiency in Microsoft Office Suite, particularly Word for complex document formatting, styles, and document comparison.
• Experience with document management systems and legal software, including e-filing platforms such as PACER and OneLegal
• Strong understanding of litigation procedures, including calendaring rules and deadline calculation.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities in a deadline driven environment.
• Excellent written and verbal communication skills.
• Demonstrated ability to exercise discretion, maintain confidentiality, and work independently with minimal supervision.

Preferred Qualifications

• Experience supporting labor and employment litigation matters.
• Familiarity with administrative agency procedures, including PERB and OAH filings and hearings.
• Experience supporting public sector clients is a plus.

Why Join Liebert Cassidy Whitmore?

At Liebert Cassidy Whitmore, we pride ourselves on fostering a culture of collaboration, respect, and professional growth. Our firm offers a dynamic work environment with opportunities for career development, competitive compensation, and comprehensive benefits.

Bishara Law – Bayonne, New Jersey (On-Site / Hybrid)

Bishara Law is seeking a highly organized and motivated Immigration Paralegal to join our growing legal team. This is a full-time on-site/hybrid position based in Bayonne, New Jersey. The Immigration Paralegal will work closely with attorneys and legal staff to support a wide range of immigration matters, including removal defense, asylum applications, family-based petitions, and employment-based filings.

This role requires strong attention to detail, the ability to manage multiple cases simultaneously, and a solid understanding of immigration procedures before USCIS and the Executive Office for Immigration Review (EOIR).

• Monitor daily mail
• Assist attorneys in the preparation and filing of immigration applications, petitions, and supporting documentation.
• Prepare filings for USCIS, including but not limited to:
• Form I-589 (Application for Asylum and Withholding of Removal)
• Form I-130 (Petition for Alien Relative)
• Form I-485 (Adjustment of Status)
• Form I-765 (Employment Authorization)
• Form I-131 (Travel Document)
• Form I-360 (VAWA / Special Immigrant filings)
• Assist with EOIR removal defense cases, including:
• Preparing EOIR-28 filings
• Drafting motions, briefs, and supporting exhibits
• Preparing evidence packets and court filings
• Monitoring immigration court hearing schedules
• Maintain and update case files using Docketwise case management software.
• Track deadlines and ensure timely filing of all immigration petitions and court documents.
• Conduct legal research related to immigration statutes, regulations, and case law when needed.
• Communicate with clients to collect documentation, explain filing requirements, and provide updates on case progress.
• Prepare affidavits, declarations, and client statements.
• Organize and compile evidence for immigration filings, including country condition reports and supporting documentation.
• Maintain compliance with USCIS and EOIR filing requirements, including formatting and submission guidelines.
• Coordinate with attorneys to prepare clients for USCIS interviews and immigration court hearings.
• Assist in preparing responses to Requests for Evidence (RFEs) and Notices of Intent to Deny (NOIDs).
• Monitor case status through USCIS online portals, EOIR systems, and government databases.
• Support attorneys in preparing legal briefs and supporting documentation for complex immigration matters.

• Experience working in U.S. immigration law is strongly preferred.
• Familiarity with EOIR procedures, USCIS filings, and immigration case management systems.
• Experience using Docketwise or similar immigration software is highly preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple cases and deadlines simultaneously in a fast-paced legal environment.
• Excellent written and verbal communication skills.
• Strong research and analytical skills.
• Ability to maintain confidentiality and professionalism when handling sensitive client information.
• Experience working in a law firm or legal environment is preferred.
• Bachelor’s degree in Law, Political Science, International Relations, or a related field preferred.

• Experience with removal defense and immigration court procedures.
• Ability to work with bilingual clients (Spanish or Arabic is a plus).
• Familiarity with country conditions research for asylum cases.
• Strong client communication and case management skills.

Bishara Law is a nationally recognized immigration law firm dedicated to protecting the rights of immigrants across the United States. Our firm handles a wide range of complex immigration matters, including asylum, removal defense, humanitarian relief, and family-based immigration cases. We are committed to providing compassionate and strategic legal representation to individuals and families navigating the U.S. immigration system.

About Us: Chambliss is a leading legal services provider dedicated to delivering exceptional solutions to our clients. We are a growing mid-sized firm providing comprehensive legal services on behalf of an impressive list of local, regional, national, and international clientele. As we continue to expand, we are seeking a dynamic and driven Legal Assistant to support our Litigation section.

Location: This position is required to sit on-site in our downtown Chattanooga office. Applicants must be willing to relocate or commute to this location to be considered.

FLSA status: Non-Exempt

Job Summary: Under the direction and expectations of the practice area Section Head, this position provides assistance and administrative support for daily operations and confidential tasks related to client service. This role involves assisting with the accurate and efficient preparation, maintenance and implementation of legal documents and related materials. In addition, the legal assistant will help with document filing and execution, client file maintenance, scheduling and coordination of meetings and conferences, and assist with the management of client relationships.

This role deals with a diverse group of important clients, external callers and visitors as well as internal contacts at all levels of the organization. This position works under moderate supervision of the assigned attorneys/paralegals and guidance and performance management from the Administrative Services Manager.

*Prior commercial litigation experience is strongly preferred.

Key Responsibilities:

Document Preparation and Filing

• Produce legal litigation documents from verbal or written instructions, dictation, shorthand notes, rough drafts, forms or other materials.
• Prepare and assemble initial drafts and processes for attorney review and making edits as necessary.
• Proofread and correct prepared material for accurate grammar, spelling, punctuation, format, syntax, and content.
• Assemble final document for distribution (i.e. filing with court, mailing, etc.)
• Organize and store final documents in document management system (NetDocuments) as well as hard-filing system.
• As required, generate attorney/client binders, agreements, pleadings, motions, briefs, consent actions, notebooks and other related litigation forms and documents.
• Arrange for filing and/or e-filing and service of legal documents with government entities, state and federal courts. Knowledge of TN and GA court systems highly preferred.
• Handle docketing related activities for assigned attorneys.
• Arrange for delivery of legal documents and correspondence to clients, witnesses and court officials.
• Assist in classifying, indexing, and cross-referencing legal administrative documents according to protocols.

Calendar Management and Scheduling

• Generate correspondence to and schedule meetings with clients, court personnel, professional services advisors and other legal professionals related to service to the client.
• Review attorney calendars daily in order to obtain files and organize documents needed by attorneys in advance of meetings and phone calls; send meeting reminders to notify interested parties via email or phone.
• Maintain appointment calendars for assigned attorneys to alleviate scheduling conflicts and to inform attorneys of imposed deadlines, upcoming hearings, completion of tasks and timely responses, and client and firm meetings; maintain docket as necessary.

Case Management

• Coordinate the opening and maintenance of client files in the workflow system; organize, update and maintain client case files making sure all current and original documents are retained in the case file and scanned/saved in the document management system ready for quick access.
• Retrieve documents and information from files when necessary.
• Scan and/or photocopy correspondence, documents, and all other case related materials.

Administrative Duties

• Receive and screen visitors and phone calls.
• Witness and notarize documents for clients as necessary.
• Daily sort/scan/save/distribute mail and other deliveries; save signed certified mail receipts in document management system. (Note: documents need to be OCR'd – optical character recognition).
• Work independently and within the team on special and on-going projects.
• Request payment/reimbursement for related business expenses including travel, continuing legal education credit (CLE), seminar registrations, court filings, bar and membership fees, marketing expenses, etc.

Section Specific Duties

• Identify and schedule court reporters as needed.
• Arrange for service of process for documents to be served.

Qualifications

Education:

• Associate degree in Paralegal Studies, Legal Assistant, or related field; Baccalaureate degree preferred.

Experience:

• 4+ years of related experience in a law office or professional services environment.
• Experience with legal document management and workflow software (NetDocuments document management system and Legal Management Solutions (LMS) workflow preferred).

Skills/Certifications:

• Proficient knowledge of Microsoft Word (advanced knowledge of Word Style sets), Excel, PowerPoint, Outlook, web-based research tools, and the ability to understand legal procedures and terminology.
• Typing skills to consistently produce accurate, error free legal documents quickly.

Job Specific Skills:

• Ability to solve practical problems and deal with a variety of situations without excessive oversight.
• Ability to communicate effectively and professionally.
• Appreciation of the ethical issues involved in dealing with individuals and organizations.
• High level of professional integrity with ability to maintain confidentiality.
• Strong writing and grammar skills.
• Ability to work independently in the performance of regular assignments.
• Ability to work with team members and coordinate activities.
• Strong organizational skills and ability to prioritize appropriately.
• Accuracy and strong attention to detail.
• Ability to prioritize tasks, manage deadlines and turn around work product timely.
• Ability to efficiently operate all firm standard computer programs/software.

Physical Demands

The work is primarily sedentary. Typically, the employee may sit comfortably to perform the work. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• The employee is regularly required to talk or hear.
• The employee is frequently required to stand, walk, bend, kneel, stoop, and crouch; using hands and fingers for detailed work.
• The employee is frequently required to perform close visual work on computer terminal including extensive keyboarding.
• The employee is occasionally required to lift office products and supplies up to 15 pounds, frequently carrying light items such as paper, books or small equipment.
• The employee may experience occasional overtime hours.
• The employee is frequently required to perform duties in a fast-paced environment.

Chambliss is committed to being one of the best law firms to work for in our region. We are actively searching for highly qualified people to work as attorneys, legal assistants and support staff personnel. Chambliss strives to attract a diverse workforce and is proud to be an Equal Opportunity Employer.

**We ARE NOT utilizing outside agencies for this role. Please DO NOT SOLICIT.**