Senior Document Controller Salary Jobs in Usa

The Capital One Privacy Compliance & Risk team is seeking a Senior Manager with a passion for mitigating privacy risk at a tech-focused financial institution. The Senior Manager will join us to perform key privacy compliance activities on the second line of defense and will help manage privacy risk.

The Compliance Privacy Senior Manager performs a key risk management role to ensure compliance with applicable federal and state Privacy laws and regulations and a growing portfolio of international Privacy laws and regulations. The Compliance Privacy Senior Manager will apply risk, process management, and analytical skills to drive action to support privacy risk objectives. A successful Compliance Privacy Senior Manager is a highly motivated, forward-thinking self-starter who takes ownership, can work autonomously, is quick to adapt, technologically adept, and a committed learner.

Responsibilities:

• Actively follow privacy trends across the country, including the development of new privacy laws and emerging privacy risks
• Maintain subject matter expertise of applicable privacy international and domestic laws and regulations, including but not limited to TCPA, TSR, CAN-SPAM, GLBA, FCRA, FACTA, FFIEC guidance, CCPA, and GDPR
• Provide advice and effective challenge on privacy risks and support business lines through various interactions and forum engagements
• Actively engage with others within the department, including other subject matter experts and transaction testing team members
• Advise business lines on application of privacy requirements, development of controls and monitoring, remediation/corrective action of compliance breakdowns, and changes in law or regulation
• Participate on complex projects by providing guidance, advice, and effective challenge
• Participate in reporting activities used by Senior Leadership
• Travel to various Capital One locations as necessary

The ideal candidate will possess:

• Clear results orientation and focus on achieving both short- and long-term goals
• A proven track record of supporting and working across business lines and functions and with a senior management team
• Ability to navigate \"white space\" or ambiguous situations to drive and execute an agenda in a fluid environment
• Solid teamwork skills: ability to build and leverage the capabilities of a high-performing team
• Highly developed interpersonal, presentation, and communications skills (written and oral) coupled with strategic influencing skills and the ability to drive agreement through intellect, interpersonal, and negotiation skills
• Strong judgment, influencing skills, integrity, and discretion in handling highly sensitive issues
• Ability to effectively challenge first line of defense risk taking, risk assessments, and risk mitigation efforts
• Successful track record of thriving in both a highly regulated industry and a fast paced, entrepreneurial, and dynamic environment
• Strong project management, process management, and organizational skills
• A collaborative, energetic, solution-oriented, and innovative leadership style
• Ability to balance operating independently with appropriate escalation and interaction with senior leadership
• Willingness to work as a team player and interact with associates across functions, departments, and job levels, both inside and outside the Compliance Department
• Understanding of key regulatory and audit requirements and three lines of defense risk management framework

Basic Qualifications:

• Bachelor's degree or military experience
• At least 7 years of privacy, compliance, risk management, legal or audit experience

Preferred Qualifications:

• Juris Doctor or Master's degree
• 8+ years of privacy, compliance, risk management, legal or audit experience at a financial institution
• 3+ years of experience in strategic consulting and strategic initiative management
• 3+ years of people management experience
• Certified Information Privacy Professional (CIPP), Certified Risk Professional (CRP) or Certified Regulatory Compliance Manager (CRCM)

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based on the agreed upon number of hours to be regularly worked.

McLean, VA: $170,800 - $194,900 for Compliance Advisor Sr. Manager

New York, NY: $186,300 - $212,700 for Compliance Advisor Sr. Manager

Richmond, VA: $155,300 - $177,200 for Compliance Advisor Sr. Manager

Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter.

This role is also eligible to earn performance based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). Incentives could be discretionary or non discretionary depending on the plan.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website.

Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace.

Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City's Fair Chance Act; Philadelphia's Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-8 or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

For technical support or questions about Capital One's recruiting process, please send an email to .

Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.

Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).

POSITION: Senior Paralegal- San Francisco

HOURS: 9:00 to 5:00 WFH up to 1 day per week

COMPENSATION: $120,000-$175,000

Senior Paralegal| Global Law Firm | San Francisco, CA Our highly prestigious full-service AmLaw 100 law firm client is hiring an experienced Senior Paralegal. As part of the Talent and Career Strategy team, the Senior Paralegal provides advanced legal support throughout all phases of complex litigation and investigations while overseeing and directing the work of junior and midlevel paralegals. This role combines high-level case management responsibilities with team leadership, workflow coordination, and quality oversight. The Senior Paralegal will also play a critical role in fact development, evidence preservation, regulatory response, and risk mitigation. The Senior Paralegal operates with a high degree of autonomy, manages multiple matters at once, and serves as a key liaison between attorneys, clients, courts, and external vendors. This position demands exceptional organizational skills, attention to detail, strong analytical abilities, and proficiency in litigation support technologies. Extensive knowledge of court procedures, discovery processes, legal cite checking, and trial preparation is required, as the Senior Paralegal will serve as a subject matter resource to ensure compliance with court rules and internal procedures while helping to drive operational efficiency across matters.

ESSENTIAL JOB FUNCTIONS

Litigation, Investigation, & Case Management Responsibilities

• Assist attorneys in all stages of large, complex litigation matters from inception through post-trial, including attending and supporting depositions, hearings, trials, and arbitrations.
• Apply advanced knowledge of federal and state procedural rules and electronic filing requirements; implement and maintain case calendaring and docketing systems, ensure accuracy of key dates, and provide guidance on court-related procedural questions.
• Prepare templates and draft pleadings, motions, discovery requests and responses, and related legal documents; assist with proofreading, legal cite-checking, Bluebook compliance, and case law retrieval.
• Organize and maintain electronic case files in accordance with firm protocols; manage high volumes of documents, including client and third-party communications, client collections, productions, deposition materials, exhibits, and trial materials.
• Assist attorneys with document collection, Relativity database setup, and management, including document production.
• Perform complex data analysis, tracking, and discovery management within Relativity, including document review and database searches.
• Prepare, organize, and manage exhibits and trial materials, including pleadings, witness preparation materials, trial notebooks, deposition designations, demonstratives, and digital courtroom presentations (e.g., Trial Director, OnCue).
• Assist attorneys with internal investigations, regulatory inquiries, and compliance reviews.
• Assist attorneys with preparing materials for witness interviews, including pulling documents from Relativity and organizing materials into binders for witness interviews.

Leadership & Training Responsibilities

• Supervise, mentor, and train junior and midlevel paralegals assigned to your matters.
• Review documents and filings of other teams members for accuracy and compliance.
• Assist with paralegal onboarding, training, and performance feedback.
• Identify stretch assignments for more junior members of the team to build advanced litigation or investigative skills.
• Provide guidance, training, and mentorship to junior paralegals, including instruction on firm litigation procedures and best practices.

QUALIFICATIONS AND REQUIREMENTS

• Minimum 10 years of experience as a litigation paralegal in an AmLaw 100 or specialized litigation firm, with demonstrated leadership and mentorship skills appropriate for a senior-level role.
• Expert knowledge of Federal and relevant State procedural rules and electronic filing requirements, with strong familiarity with Federal and State court rules, case management systems, and e-filing databases.
• Experience drafting pleadings, and discovery requests and responses, with proficiency in legal cite-checking and Bluebook standards.
• Working knowledge of docketing applications (e.g., CompuLaw, PACER), litigation support and transcript management tools (e.g., TextMap, CaseMap, Opus2, NetDocuments), and document review/e-discovery platforms (e.g., Relativity).
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), legal research platforms (e.g. LexisNexis, Westlaw), and document management/PDF tools (e.g. Kofax, Adobe Acrobat).
• Excellent organizational, prioritization, and multitasking skills with strong attention to detail; ability to maintain confidentiality and exercise sound judgment in a fast-paced environment.
• Strong verbal and written communication skills.
• Availability to work overtime, travel, and handle after-hours filings and deliverables as needed.
• This is a hybrid role requiring in-office presence at least four days per week (Monday–Thursday).

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Service Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | and Human Capital. We help forward-thinking clients solve problems and improve operations.

Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies. Our solution-centric services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value.

ProSidian clients represent a broad spectrum of industries including but not limited to Aerospace And Telecommunications | Consumer Products, Services, And Retail | Development And Sustainability | DOD/Military | Energy, Resources, & Industrials | Financial Services | Government & Public Services | Information Technology, Media, And Telecommunications | Life Sciences & Health Care | Manufacturing And Operations | Nuclear and Environmental | Professional Services, etc.

ProSidian Seeks a HR Compensation Senior Consultant (HRC4) to support an engagement for a federal financial regulatory agency and one of two agencies that supply deposit insurance to depositors in American depository institutions. This agency supplys deposit insurance to depositors in American commercial banks and savings banks. This Banking, Financial Services, and Insurance Sector Role is a Senior Consultant Labor Category Position located at or near CONUS - Washington, DC (Remote).

This service supports Banking, Financial Services, and Insurance Sector Clients (For Present / Future Requirements) and ProSidian Team Members work as part of a Engagement Team Cadre (Labor Category: Senior Consultant) to fulfill T&M - Time and Materials (T&M) requirements and to provide Employee Compensation, Pay for Performance, and Classification Consulting Services on behalf of a federal financial regulatory agency and other Federal Government clients with services required to include support from experienced consulting for review and evaluation of compensation programs; including classification, exemption status under the Fair Labor Standards Act, salary structures, locality pay, pay setting, pay for performance, pay equity, job analysis, premium pay, variable pay, and rewards. The ProSidian Engagement Team works to evaluate Federal Client's current compensation policies, programs, and practices for effectiveness in attracting, retaining, and motivating the high-caliber talent required to fulfill its mission. Members of The ProSidian Engagement Team are expected to provide expertise principally in the areas of compensation and classification - Services focus primarily on Employee Compensation, Pay for Performance and Classification Consulting Services.

We aspire to build and enhance an exceptional and diverse team of high-achievers who always put mission and the spirit of service first. This position aligns with functional/technical service requirements and client engagements in the Banking, Financial Services, and Insurance Client Industry Sector - Financial Services: Building The Future Of Financial Services With Forward Thinking Solutions.. HR Compensation Senior Consultant (HRC4) Candidates shall work to support requirements for HR Compensation Functional Area Services and shall work as a HR Compensation Senior Consultant (HRC4) and

PARTICIPATE IN FUNCTIONAL / TECHNICAL ROLE BASED RESPONSIBILITIES AND SUPPORT RELATED TO:

• Research Of HR Programs: Research of human resources programs offered by exemplary public and private sector organizations, specifically related to compensation, pay-for-performance, total rewards, and classification.
• Review/Assessment Of Current Compensation Policies: Review and assessment of The Client's current compensation policies and practices based on relevant criteria (e.g. Federal regulations, industry best practices, professional guidelines, Corporation objectives).
• Analysis And Comment On Best Practices Proposals: Analysis and comment on proposals, providing alternatives based on identified best practices or \"next\" practices. Preparation of cost-benefit analyses of proposed changes to existing programs and development of new programs.
• Design And Development Of Compensation Programs Recommendations For Modifications: Design and development of recommendations for modifications to the The Client's compensation programs or initiation of new programs, including strategies for maximizing use of automated technologies to improve customer service, operating systems, and program efficiency.
• Presentation Of Recommendations For Changes To Existing Programs: Presentation of recommendations for changes to existing programs and creation of new programs that meet The Client's strategic plan and support its corporate values and goals.
• Development Of Implementation Strategies And Project Plans: Development of implementation strategies and project plans and assistance in the development and execution of revised or new programs, including revision of policies and standard operating procedures to reflect programmatic changes.
• Development, Implementation, And Evaluation Communication And Education Strategies: Development, implementation, and evaluation of The Client's (nationwide) communication and education strategies, vehicles and documents to ensure that employees and human resources staff understand the programs.
• Designing, Conducting, Administering Surveys: Designing, conducting, administering, compiling, analyzing and summarizing and disseminating surveys comparing The Client's compensation and classification policies and programs to other FIRREA agencies and federal financial regulators, other Federal and public sector organizations, and the private sector.
• Collecting Data By Electronic And Web-Based Methods: Collecting data by electronic and web-based methods. Publishing in electronic and hardcopy, the survey results and disseminating to survey participants.
• Consulting To Senior Management Officials: Consulting to senior management officials during collective bargaining and other labor- management initiatives in preparation for development of, and during the administration of, a negotiated multi-year Compensation Agreement. Meeting periodically with The Client's and, at The Client's request, union representatives to review financial and program design issues. Preparation of financial exhibits, agenda, summaries of issues, cost analyses, and opinion papers. Serving as a technical expert on compensation and classification during the The Client's collective bargaining process. Costing and issuing analysis of union proposals during course of negotiation.
• Advising The Client's On Legislative And Regulatory Changes: Advising The Client's on legislative and regulatory changes that may affect The Client's programs. Incorporating legislative and regulatory changes in recommendations.
• Writing Or Reviewing Of Job Descriptions, Performing Job Analysis And Evaluation: Writing or reviewing of job descriptions, performing job analysis and evaluation of The Client's positions and reviewing evaluations performed by The Client, as requested. Determining jobs' exemption status relative to the Fair Labor Standards Act, as administered by the U.S. Office of Personnel Management and defined in the code of federal regulations. Meeting with The Client's management, employees and/or their representatives, as needed to gather information needed to evaluate positions, or to explain the methodology and support decisions. Preparing oral and written depositions and testimony and representing the The Client's in person or in writing, if needed, to explain the methodology and to support the evaluations in internal and external review processes, including appeals, grievances, arbitration, or legal action.
• Providing Consulting Services, Including Analysis, Benchmarking, Program Design: Providing consulting services, including analysis, benchmarking, program design, development and implementation as needed for ad hoc requests. Preparing opinion/white papers, cost-benefit analyses, and special reports addressing specific human resources issues.
• Provide Communication Plans And Change Management Strategies: Provide communication plans and change management strategies to ensure successful implementation of any new programs and initiatives resulting from above recommendations.

TEAM PROSIDIAN PERSONNEL SHALL HAVE EXPERIENCE IN THE FOLLOWING:

• Expertise and experience in designing, developing, implementing, communicating, administering and evaluating human resources programs, with emphasis in compensation and classification in large (i.e., over 4,000 employees) geographically dispersed organizations with a technical, multi-faceted mission of national scope.
• Demonstrated successful experience in designing and implementing innovative private and public sector compensation and pay for performance programs, and/or expertise in a unionized environment.
• Experience in job analysis and evaluation, with expertise in making accurate Fair Labor Standards Act (FLSA) exemption determinations, and demonstrated ability to successfully defend those decisions to employees, management, and/or outside parties.
• Expertise in state-of-the art compensation, pay for performance, and awards programs, with the ability to tailor such programs to a public-sector regulatory/operational organization.
• Knowledge of existing laws and regulations pertaining to the federal compensation, classification, performance, and recognition programs, and to the federal financial regulatory agencies.

SENIOR CONSULTANT ENGAGEMENT TEAM MEMBER QUALIFICATIONS:

• Expert knowledge of and extensive experience in classification, FLSA determinations, developing and/or implementing job evaluation programs, including development and writing of job descriptions, job analysis and job evaluation methodology, ensuring sound and fair application of evaluation methodology, explaining and defending the results during internal and external review.
• BS in business administration, human resources or other related field and a minimum of seven (

Sr Clinical Research Coordinator - Cary, NC

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development

This role is with Accellacare, part of ICON's clinical research network, where you’ll play a key role in transforming the clinical trial experience for patients and sponsors alike. Our global site network is designed with one goal in mind: to deliver better access, greater efficiency, and improved outcomes in clinical research.

Title: Sr Clinical Research Coordinator (Sr CRC)

Location: On-Site Cary, NC - 530 New Waverly Place, Suite 200A, Cary, NC 27518 USA

The Sr CRC ensures the safety of our participants, promotes the mission of Accellacare, and consistently strides to meet and exceed priorities discussed with supervisor. The Sr CRC will actively recruit and promote our service to suitable participants and sponsor representatives. Additionally, the Sr CRC will autonomously perform tasks required to coordinate and complete multiple studies according to the protocol. Lastly, they will assist the Manager of Clinical Operations and Sr. Clinical Research Coordinators with staff development through mentoring and site level quality assurance.

Duties:

• Performs study start-up duties including the production of a recruitment tool, and progress notes, as well as phone screening patients and identifying participants for trials on site
• Proactively develops and executes recruitment plans that meet and exceed enrollment goals
• Performs study start-up duties including the production of a recruitment plan, recruitment tool, and progress notes, as well as phone screening participants.
• Completes training on Clinical Trial Management System and maintains proper skills to update database, complete participant reimbursement, capture referral source of participants, and create calls lists to promote recruitment.
• Attends investigator meetings
• Creates and updates source documents/progress notes and utilizes templates provided in the Core Operating Guidelines
• Accurately collects study data via source documents/progress notes as required by the protocol
• Performs technical requirements of the study protocol, i.e., lab work (phlebotomy and processing), blood pressure, electrocardiograms, Holtor monitoring, pulmonary function testing, allergy testing, urine/serum pregnancy testing, strep throat screening, or any procedure necessary for the protocol as ordered by the investigator or specified by a protocol
• Performs continuous reviews of the inclusion and exclusion criteria for each participant during the trial for their trials as well as peer review of inclusion and exclusion for trials
• Documents laboratory data and adverse reactions, presents this information to an investigator in a timely manner, and immediately notifies investigators, the Institutional Review Board and sponsor of any serious adverse events
• Builds and maintains strong relationships with Investigators and provides ongoing communication about trial status and participants
• Dispenses study medication at the direction of the Investigator
• Maintains communication with the monitor from the sponsoring company through telephone contact, written communication and on-site visits
• Enters visit data in the Electronic Data Capture (EDC) or Case Report Forms (CRF) within timelines provided by sponsor

To be successful, you will have:

• Bachelor's Degree
• 3 + years of experience as a clinical research coordinator or equivalent role
• High attention to detail
• Interest in a clinical research career

At Foundry, we serve our clients and partners best by attracting and unleashing the most talented and courageous professionals in industry, all while having fun and building a lasting impact on the broader community. Don’t just take our word for it. The best way to experience our culture is to immerse yourself in it. But be prepared – it’s contagious.

Our Development and Investments Team works together to source and execute investment opportunities with the insight of true local knowledge. We are currently seeking a Deal Principal, Seniors Housing to join our Development and Investments (“D&I”) team. This is an excellent opportunity for a seasoned real estate investment and development professional possessing strong financial skills, business development acumen and leadership to work with the Development & Investment team in sourcing, capitalizing, and executing real estate development opportunities in Senior Living. Our existing Healthcare real estate and operating platform combines in-depth sector knowledge and operating expertise in the Seniors Housing real estate. Additionally, Foundry has 440+ commercial real estate associates and 4,800 + healthcare associates and represents some of the best-known names in Real Estate. Our senior living management company encompasses 68 communities in 15 states. We manage approximately 5,500 senior living units for some of the most sophisticated equity partners in the space. We are expanding the size of our portfolio of managed communities through both acquisitions and development to address the needs of the aging population, a trend expected to continue for several decades.

Location preference: Orlando, FL; Boca Raton, FL; Atlanta, GA; Raleigh, NC; Charlotte, NC; Nashville, TN; Dallas, TX

Travel: Up to 50%

Essential Job Functions:

Collaborate with local Foundry partners to source development opportunities that align with Foundry’s Healthcare investment platform objectives and guidelines. Commanding development and market knowledge expertise is required to generate targeted investment return opportunities. Must be able to lead a development process from site selection through completion.

Source new development opportunities:

• Responsible for identification and gaining control of new senior living development locations in consult with the operations team and local market Deal Principal.
• Collaborate with teams and individuals across our markets to source development opportunities meeting our investment objectives.
• Key relationships include the local Foundry team, the investment sales community, brokers and third parties, among others within our senior living vertical.
• Develop relationships and regularly communicate with local development participants (investors, operators, general contractors, architects, lenders, engineers, appraisers, etc.) to maintain knowledge of opportunities and market conditions.
• Creates and implements project business plan, securing sites, hiring A&E team, project execution, including hiring of management teams, determining project operating budgets, overseeing other team members’ negotiations, communicating with investment committees etc.
• Interact with capital partners on day-to-day communications regarding project process.

Oversee the underwriting and capitalization process, including:

• Work with “Deal Hub” to prepare an analysis and review of offering materials, operating statements, development budgets, equity, and debt term sheets.
• Acquisition and analysis of key property and market information from deal leads, landowners, brokers, property managers.
• Oversee development of advanced financial models and analysis.
• Oversee preparation of investment committee memos, equity/debt packages, presentations and reports for investors and lenders.

Other Responsibilities include:

• Perform market research for capital market conditions, submarkets, and potential development sites. Based on the research, recommend and implement assumptions for models as well as prepare periodic presentations.
• Manage the underwriting, due diligence and closing process including review of third-party reports, property/tenant information, JV and debt documentation, and closing statements.
• Develop relationships with potential capital partners, lenders, brokers, property managers, etc. to source and capitalize investment opportunities.
• Participate in local municipality meetings for zoning and site plan approvals.

Education and Experience Requested:

• Must have an Undergraduate or Graduate degree in Finance or Real Estate with 10+ years of relevant senior living development experience; master’s degree preferred.
• Ability to source development opportunities.
• Demonstrated knowledge of broader senior living healthcare asset class required, including emerging trends, with additional market knowledge of the Southeastern & Mid Atlantic US preferred.
• Excellent business development, interpersonal, and oral/written communication skills with a proven track record.
• Established ability to develop and maintain positive relationships with colleagues, managers, lenders, partners, and third parties.
• Demonstrated ability in conducting data analysis and real estate financial modeling, including complex debt and equity partnership structures.
• Advanced proficiency in analytical writing– proven ability to effectively communicate and present well-reasoned, data-supported thoughts and ideas to a variety of audiences.
• Strong research, writing, analytical and problem-solving skills.
• Effective time manager– demonstrated track record ability to consistently manage multiple projects with accuracy, set priorities, and meet deadlines.
• Extremely high energy, fast-paced and driven to succeed.
• Keen ability to work efficiently autonomously or as a member of a team.

Foundry Commercial is an Equal Opportunity Employer

Foundry Commercial is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available person in every job. It is the policy of Foundry Commercial to grant equal employment opportunities to all qualified persons without regard to race, color, creed, sex, religion, age, national origin, marital status, sexual orientation, citizenship, physical or mental disability that does not prohibit performance of essential job functions, veteran's status, or any other conditions or identifications against which discrimination is prohibited.

Position: Senior Executive Assistant

Reports to: Executive Director

Status: Full-time (1.0 FTE, Exempt, Permanent)

Location: Portland, Oregon

Compensation: $75,000 – $95,000

Closing Date: March 15, 2026

About ATNI

The Affiliated Tribes of Northwest Indians (ATNI), incorporated in 1953, is a member-led intertribal organization representing nearly 60 Tribal governments across the Pacific Northwest. ATNI advances Tribal sovereignty and self-determination by providing a formal forum for collaboration, advocacy, education, and technical assistance.

Position Overview

The Senior Executive Assistant helps keep the Executive Director’s (ED) work running smoothly by managing their calendar, scheduling meetings, handling communications, and making sure they are prepared for daily tasks. This role involves organizing travel for the ED, preparing materials for meetings, and keeping records up to date. The Senior Executive Assistant also supports the wider team by helping with meetings, keeping systems organized, and assisting with team events and staff development. They assist with planning and running Board meetings and support other special projects and events. This is a key role that works closely with many people and helps the organization stay organized and on track. The successful candidate brings experience supporting senior leaders, is confident managing complex calendars and communications, exercises discretion, and works well in fast-paced, collaborative environments.

Roles and Responsibilities

Executive Support (60%)

• Manage the Executive Director’s (ED’s) calendar, scheduling, prioritization, and daily and periodic logistics.
• Serve as the primary administrative contact for the ED; screen and route communications, requests, and inquiries, ensuring timely responses and discretion with sensitive matters.
• Track tasks, correspondence, and follow-up action items to support executive priorities; provide prompts for the ED to follow-up, as needed.
• Prepare the ED for meetings, engagements, and presentations by coordinating materials, talking points, background information, draft slide decks, and briefings.
• Draft, edit, and format professional correspondence and communications.
• Coordinate travel arrangements and maintain organized filing systems for the ED’s projects and records.
• Maintain key calendars related to governance, stewardship, partner organizations and member Tribes events, and grants to ensure that the ED has timely access to critical dates and deadlines.

Internal Operations and Organizational Coordination (15%)

• Manage meeting logistics for the office, as directed, including scheduling, calendar invites, attendance tracking, meeting packets, communications, venue reservation and set-up, meals, audio-visual set-up, and follow-up.
• Maintain internal systems, including contact lists, shared calendars, dashboards, and directories.
• Maintain and improve administrative systems, processes, and documentation to enhance organizational efficiency.
• As directed by the ED, support internal team culture by coordinating onboarding and internal communications.

Board and Governance Support (10%)

• Coordinate logistics, and scheduling for Executive Board and committee meetings, retreats, and orientations.
• Prepare meeting materials that include draft agendas, talking points, presentation slides, and collating background information.
• Prepare, archive, and track Board documentation such as agendas, minutes, reports, and follow-up actions.
• Provide administrative support to Board members, including travel arrangements, reimbursements, and other requests.
• As directed, assist the ED with coordination of special projects in collaboration with Tribal leaders of ATNI member Tribes, ATNI Committee Co-Chairs, and other high-priority partners.
• Take notes and develop draft meeting minutes.

Event and Project Support (10%)

• Support the ED by facilitating communications with Member Tribes and dignitaries to ensure timely distribution of event announcements, updates, and related communications.
• Assist with strategic projects by conducting background research and preparing materials.
• Collaborate with cross-functional teams to plan, support, and document project activities and deliverables.
• Provide operational assistance to ATNI staff as directed by the ED.

Other Duties as Assigned (5%)

• ATNI is a growing organization. You may occasionally be asked to support ATNI activities that are outside of this position description.

Core Competencies and Attributes

The ideal candidate will demonstrate the following:

• Executive Support and Discretion: Proven ability to manage calendars, prioritize tasks, and handle sensitive communications with a high level of confidentiality and professionalism.
• Organizational Skills: Strong ability to manage time, balance multiple priorities, and maintain systems that support efficient executive and team operations.
• Clear Communication: Excellent written and verbal communication skills, including drafting professional correspondence and summarizing key information for diverse audiences.
• Initiative and Follow-Through: Self-starter who anticipates needs, tracks action items, and follows through with minimal supervision to keep projects and commitments on track.
• Relationship Management: Ability to work respectfully with senior leaders, Board members, partners, and staff while supporting a culture of collaboration and respect.
• Tech Savvy: Comfortable using a range of digital tools and platforms to support scheduling, virtual meetings, shared documents, and internal coordination.
• Cultural Sensitivity and Respect: Demonstrates an understanding of and respect for Indigenous cultures, governance structures, and community priorities.
• Calm Under Pressure: Maintains composure and professionalism while juggling competing priorities or working in high-stakes, public-facing situations.

Required Qualifications

• At least three years of experience in executive-level administrative support, operations coordination, or a similar role.
• Demonstrated success managing complex calendars, scheduling, and high-level logistics.
• Strong writing and editing skills, including experience preparing materials for meetings and events.
• Proven ability to manage tasks independently while maintaining strong attention to detail and meeting deadlines.
• Experience with supporting cross-functional teams, including coordinating projects or meetings.
• Proficiency with standard office and collaboration tools (e.g., Microsoft Office, Google Workspace, Zoom).
• Willingness and ability to occasionally travel for meetings, events, or retreats.
• Experience working with diverse communities.

Preferred Qualifications

• Experience working in a Tribal organization, inter-Tribal association, or Native-led nonprofit.
• Familiarity with nonprofit Board operations, including minute-taking and governance logistics.
• Background supporting internal operations such as staff engagement and project tracking.
• Experience coordinating events or retreats, including logistics, materials, and vendor relations.
• Knowledge of key Tribal issues or initiatives related to governance, climate, education, and/ or economic development.
• Experience working within non-profit, membership-based organizations

Other Information

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. ATNI reserves the right to observe Tribal preference as a standard hiring practice, as part of our mission is to promote and provide employment opportunities for Indian People from the Member Tribes of ATNI.

Work Conditions

This is a regular, full-time exempt position based at ATNI’s Portland office. Working hours are Monday through Friday, with occasional weekends and evenings. Regular lifting of 5-10 pounds is expected. Must maintain good attendance and regular communication and be accessible and accountable to your colleagues. Employment is dependent upon the successful completion of a background check.

Travel

This role will be required to travel to in-person meetings and will travel throughout ATNI’s territory (Oregon, Washington, Idaho, Western Montana, Northern California, Nevada, and Southeastern Alaska) frequently and occasionally nationally. Travel for this position is estimated at 15-20% of the time. Employees receive mileage reimbursement and per diem allowances consistent with Federal rates.

Benefits

Benefits include access to 100% employer-paid employee-only medical coverage, with alternative benefit options based on individual needs, paid holidays and vacation, and a 401(k)-retirement plan option.

How to Apply

Please submit the following as a single PDF document to by March 15, 2026 to

, with the subject line “Senior Executive Assistant”:

• A cover letter addressing your interest in and qualifications for the position
• A current resume

You may also apply by mail. Send materials postmarked by March 15, 2026 to:

Affiliated Tribes of Northwest Indians

PO Box 66209

Portland, OR 97290

About Covista

Covista is America's largest healthcare educator, serving more than 97,000 students and supported by a community of 385,000 alumni across five accredited institutions. Through personalized, tech-enabled education powered by 10,000 faculty and colleagues, Covista expands access to healthcare careers and addresses the U.S. healthcare workforce shortage at scale. Covista is the parent company of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University.

Our colleagues come from a wide range of backgrounds, business, academia, healthcare, government and nonprofits, and are part of a culture where doing exceptional work and making a meaningful difference for students and society aren't separate goals—they're one and the same. This means creating an environment where colleagues can develop new skills, build careers that match their ambitions and see the tangible impact of their work on healthcare education and workforce development. Colleagues who deliver results and embrace new tools to work smarter are valued for their contributions. But what makes working at Covista distinctive is our impact. Our faculty and colleagues don't just support healthcare education—they shape it. This isn't abstract purpose work. It's solving real problems for real people in real communities while advancing careers.

We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment.

For more information, visit and follow us on LinkedIn, Instagram and YouTube.

Opportunity at a Glance

The Senior Educational Media Specialist is a seasoned media specialist with at least 5 years of deep expertise in the conceptualization, design, scripting, and story boarding of educational media content. Senior Educational Media Specialists oversee the development of comprehensive media projects, working closely with strategic partners and managing third-party vendors; this includes the creation of new media content, as well as the search for suitable media content within Covista's owned content repositories and/or third-party media libraries. The Senior Educational Media Specialist manages multiple projects during different stages of development, each with varying requirements and milestones. As one of the most seasoned and experienced educational media specialists within the Product Development and Classroom Design team, the Senior Educational Media Specialist has a thorough understanding of digital product design and development theories, processes, best practices, and trends, integrating that knowledge to enhance the student learning experience by leveraging the correct media application, applying flexible approaches, and driving strategic innovation to anticipate, meet, and exceed partner needs. The Senior Educational Media Specialist mentors Educational Media Specialists in the organization in an effort to ensure all educational media created are of the highest quality and impact.

Responsibilities

• Generates vision and strategy that guide media development projects and supports the operations of the Product Development and Classroom Design team.

• Creates original visuals, audio/video, animations, tutorials, and interactives to meet the pedagogical objectives of the course and enhance student-learning outcomes.

• Delivers media products from conceptualization through delivery, both in a hands-on/developer capacity, as well as a leader and mentor of other media stakeholders.

• Manages third-party vendors and independent contractors required to ensure ample resources are available to execute the most comprehensive and challenging media projects.

• Collaborates with key stakeholders to create instructional material in a visually dynamic, engaging, and interactive format, while offering suggestions to enhance student engagement and learning.

• Maintains expert level, comprehensive knowledge of online learning principles, adult learning theory, and innovative media technologies.

• Works in a fast-paced production environment, collaborating with various institutional and product development stakeholders.

• Provides senior level leadership to and support of the project team during the development process to identify best media approaches to be used in designing, delivering, and/or supporting of specific learning content.

• Coaches and mentors educational media specialists, learning experience designers, and subject matter experts to ensure the media developed for online/hybrid course delivery is of the highest quality possible and supports student mastery of learning outcomes.

• Creates media development schedules and identifying necessary technical resources based on project timelines.

• Ensures appropriate delivery requirements are included in all media-related contracts.

• Ensures that all content meets media quality indicators and institutional style guidelines.

• Provides guidance and feedback, including documentation, to all stakeholders during media design and delivery; this includes all necessary metadata to support efficient asset management.

• Oversees the assembly of all media elements into the final product.

• Ensures project timelines are met and deliverables meet quality expectations of the institution.

• Works independently to complete assigned media projects at the course and program levels.

• Adapts to rapidly changing project timelines and deliverables.

• Although the Senior Educational Media Specialist does not supervise any other employees, mentorship and coaching of Educational Media Specialists is an important element of the role.

• Performs other duties as assigned.

• Complies with all policies and standards.
  
  

• Bachelor's Degree Required. Master's Degree Preferred
• 5+ years of media industry experience.
• 2+ years of education media experience.
• Extensive experience managing third-party vendors and independent contractors.
• Extensive experience managing complex budgets and ensuring adherence to budget limitations.
• Proven expertise in at least three of the following: video-based media creation, digital product design and creation, application of multimedia technologies in student learning environments, audiovisual editing, and/or digital media programming.
• Exercise management, coordinate, and oversight of all vendor, contractor, and talent cast performances, scheduling, and deliverables—ensuring all media products meet and/or exceed Covista standards of excellence.
• Be a skilled communicator and expert collaborator, able to handle criticism, facilitate design meetings, coach and mentor Educational Media Specialists and Subject Matter Experts, and deliver highly engaging media assets.
• Have the ability to estimate and document production costs and manage a comprehensive media project budget.
• Be knowledgeable in a wide range of media approaches (e.g., video, interactive, animation, audio, etc.).
• Be a seasoned expert in the conceptualization, design, and creation of high-quality educational media.
• Understand professional media workflows and manage the most challenging media production cycles.
• Possess excellent written and verbal communication skills.
• Have a strong working knowledge of contemporary media production standards and systems.
• Have strong knowledge of Microsoft Office suite.
• Be committed to results and consistently demonstrate accountability in all areas of responsibility.
• Possess the ability to apply best practices during media and course development.
  
  

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $61720.78 and $1 Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.

Covista offers a robust suite of benefits including:

• Health, dental, vision, life and disability insurance
• 401k Retirement Program + 6% employer match
• Participation in Covista's Flexible Time Off (FTO) Policy
• 12 Paid Holidays
  
  For more information related to our benefits please visit:
  
  You are also eligible to participate in an annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation

About the Job

Job Title: Senior Estimator / Preconstruction Manager – Commercial Construction

Location: Colorado Springs, Colorado

Company: Matukat Construction

Salary Range: $110,000–$150,000

Senior Estimator / Preconstruction Manager

Matukat Construction

Matukat Construction

Matukat Construction is a relationship-driven commercial general contractor known for delivering high-quality projects through strong leadership, collaboration, and accountability. Our success is built on trust—with our clients, design partners, trade partners, and internal teams—and on developing people who take pride in building great work the right way.

We are seeking a Senior Estimator / Preconstruction Manager to lead pricing strategy and preconstruction efforts for commercial construction projects. This role plays a critical leadership position within the organization, guiding projects from early conceptual budgeting through final GMP development while ensuring scope clarity, risk awareness, and strong subcontractor engagement.

Position Summary

The Senior Estimator / Preconstruction Manager owns all pricing strategy and preconstruction cost development at Matukat Construction. This role leads estimating efforts from early conceptual budgeting through final GMP execution, manages subcontractor engagement during bidding, and ensures scope clarity and financial risk awareness prior to construction.

The Senior Estimator works closely with the Project Executive, operations team, and design partners to guide projects through preconstruction while ensuring pricing accuracy, market competitiveness, and alignment with project objectives.

This position reports to the Project Executive and supervises Estimator(s) within the preconstruction team.

Key Responsibilities Preconstruction Leadership & Strategy

Lead all estimating and bidding efforts from conceptual budgeting through final GMP development.

Establish estimating strategy based on delivery method including CMAR, Design-Build, Negotiated, and Hard Bid projects. Review owner program and design documents to identify scope gaps, cost drivers, and construction risks early. Provide strategic cost input during design phases to support constructability and budget alignment.

Partner with the Project Executive to determine go/no-go decisions and bid strategy.

Supervise and mentor Estimator(s) while supporting their technical and professional development.

Estimating & Cost Development

Prepare or oversee conceptual estimates, schematic budgets, design development estimates, and final GMP proposals.

Ensure quantity takeoffs, unit pricing, and scope coverage are complete and accurate.

Develop and maintain historical cost data and market benchmarks for Matukat Construction projects.

Establish contingency strategy and risk allowances in collaboration with the Project Executive.

Review and approve all pricing prior to submission to ownership.

Subcontractor & Vendor Management

Develop and maintain strong relationships with subcontractors and suppliers throughout the Colorado market.

Create and manage bidder lists appropriate for project size, complexity, and market conditions.

Lead bid package development and ensure scopes are clear, complete, and aligned with project documents.

Oversee bid solicitation, follow-up, and bid coverage to ensure competitive participation.

Lead bid leveling, scope analysis, and value comparisons prior to award recommendations.

Risk Identification & Scope Control

Identify scope gaps, ambiguities, and design inconsistencies during document review.

Communicate design risks, market volatility, and cost exposure to the Project Executive.

Ensure exclusions, assumptions, and clarifications are clearly documented in proposals.

Support contract review to confirm scope alignment prior to execution.

Protect Matukat Construction from scope creep during pricing and buyout transitions.

Proposal & GMP Development

Lead assembly of comprehensive project proposals and GMP submissions.

Coordinate with internal stakeholders to confirm general conditions, fee structure, and schedule assumptions.

Participate in owner presentations and proposal reviews when required.

Ensure all pricing submissions are professional, complete, and aligned with Matukat Construction standards.

Transition to Operations

Conduct formal estimate handoff meetings with the Project Executive, Project Manager, and Superintendent.

Review scope assumptions, subcontractor inclusions, alternates, and risk items with the operations team.

Support buyout strategy and participate in subcontractor interviews when necessary.

Remain available to clarify estimate assumptions during early stages of project execution.

Team Leadership & Development

Manage and mentor Estimator(s) within the preconstruction team.

Establish internal estimating standards and documentation protocols.

Improve bid package templates, leveling sheets, and cost tracking tools.

Promote continuous improvement in pricing accuracy and market awareness.

What You’ll Bring

7–15 years of experience in commercial construction estimating or preconstruction leadership.

Proven experience leading conceptual budgeting, design-phase estimating, and GMP development.

Strong understanding of construction drawings, specifications, subcontractor scopes, and bid packaging.

Experience working with multiple delivery methods including CMAR, Design-Build, and negotiated work.

Strong knowledge of construction market conditions, subcontractor pricing, and cost trends.

Excellent leadership, communication, and organizational skills.

Ability to lead preconstruction strategy while collaborating with operations, design teams, and ownership groups.

Bachelor’s degree in Construction Management, Engineering, or related field preferred, or equivalent industry experience.

What Success Looks Like

Accurate and competitive pricing that supports successful project awards.

Clear scope definition and risk identification during preconstruction.

Strong subcontractor participation and competitive bid coverage.

Successful transition from preconstruction to operations with clear scope alignment.

Why Join Matukat Construction

Matukat Construction is a team built on trust, collaboration, and accountability. We believe great projects start with strong people and strong leadership.

Collaborative Leadership Environment

Work closely with experienced executives, project managers, and field leaders.

Impactful Projects

Play a critical role in shaping projects before construction begins.

Growth Opportunities

Matukat Construction invests in its people and provides opportunities for long-term leadership development.

Benefits

Matukat Construction offers a competitive benefits package designed to support the health, well-being, and long-term success of our team members.

Paid Time Off (PTO) and paid holidays

Health insurance coverage options

401(k) retirement plan with company match

Benefit eligibility and details may vary by position.

Ready to Build With Us?

If you are a Senior Estimator or Preconstruction leader looking to play a strategic role in commercial construction, we encourage you to apply and join the team at Matukat Construction.